City of Corona
Staff Report
400 S. Vicentia Ave.
Corona, CA 92882
File #: 22-0580
REQUEST FOR CITY COUNCIL ACTION
DATE: 07/06/2022
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Third Amendment to the Maintenance/General Services Agreement with Chrisp Company for street striping and pavement marking and maintenance repair services.
EXECUTIVE SUMMARY:
The Public Works Department utilizes contractors to provide pavement marking services to maintain roadway markings on public streets. These services include refreshing existing markings, the removal of markings, and the installation of new markings. The Request for Proposal had two 2-year terms that did not make it into the contract. The Third Amendment to the Maintenance/General Services Agreement with Chrisp Company will ratify this extension.
RECOMMENDED ACTION:
That the City Council:
a. Approve the Third Amendment to the Maintenance/General Services Agreement with Chrisp Company for Street Striping and Pavement Marking Maintenance Repair Services to extend the term of the contract through June 30, 2024, at the annual amount of $201,000 per fiscal year.
b. Authorize the City Manager, or his designee, to execute the Third Amendment to the Maintenance/General Services Agreement with Chrisp Company. c. Authorize the City Manager, or his designee, to issue Change Orders up to 10% or $20,000 per fiscal year for the remaining 2 years of the contract.
BACKGROUND & HISTORY:
The Public Works Department receives numerous requests for roadway striping improvements and replacements. These requests come from an assortment of channels, including email requests, City of Corona Page 1 of 3 Printed on 6/30/2022
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File #: 22-0580
replacements. These requests come from an assortment of channels, including email requests, SeeClickFix reports, phone calls, requests from local schools, Corona Police Department, and staff observations. After receiving a request, staff evaluates the concern and may issue a work order to refresh or replace necessary pavement markings. City staff look for opportunities to replace what is necessary and improve the area by updating the size or type of striping to better comply with current standards issued by the California Department of Transportation (Caltrans).
On June 20, 2018, the City Council awarded Request for Proposal (RFP) 18-005SB to Chrisp Company for street striping and pavement marking maintenance repair services and authorized the City Manager to execute a Maintenance/General Services Agreement in the amount of $100,000 annually for an initial two-year term and execute two (2) two-year agreement renewals.
The First Amendment was executed on November 19, 2020, and extended the agreement term through June 30, 2022.
The Second Amendment was approved by the City Council on July 7, 2021. This amendment increased the total compensation amount from $100,000 to $201,000 for Fiscal Years 2021 and 2022 to account for the increased cost of materials resulting from changing pavement marking standards and an increased quantity of work orders.
ANALYSIS:
This Third Amendment to the Maintenance/General Services Agreement with Chrisp Company will ratify the two 2-year extensions that was included in the request for proposal but did not make it into the contract, extending the term through June 30, 2024. The total compensation for the contractor will remain the same to provide street striping and pavement marking repair services in the amount of $201,000 annually.
The pavement marking services provided by Chrisp Company plays an important role in maintaining a safe environment for vehicles, bicycles, and pedestrians as they use City roadways. Maintaining visible reflective pavement markings is essential in providing clear instruction to roadway users and ensures the City keeps the roads safe and updated with the latest striping delineation and pavement markings per the Caltrans Standard Plans, California Manual on Uniform Traffic Control Devices, and City Standards.
FINANCIAL IMPACT:
The financial impact of Third Amendment to the Maintenance/General Services Agreement with Chrisp Company is $201,000 annually. Sufficient funding for this Agreement is available in the Approved FY 2023 - 2027 Capital Improvement Plan Budget.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action approves an agreement to provide maintenance services. Since there City of Corona Page 2 of 3 Printed on 6/30/2022
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File #: 22-0580
subject to CEQA. This action approves an agreement to provide maintenance services. Since there is no possibility that adopting this action will have a significant effect on the environment, no environmental analysis is required.
PREPARED BY: ROSALVA N. URENO, P.E., T.E., CITY TRAFFIC ENGINEER REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
Attachments:
1. Exhibit 1 - Third Amendment to the Maintenance/General Services Agreement City of Corona Page 3 of 3 Printed on 6/30/2022
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