NIB No. 22-058RH Section I. “Advertising Notice”, Page 1 of 2 CCTV Sewer System Video Inspection Services
May 4, 2022
SUBJECT: NOTICE INVITING BIDS (NIB) NO. 22-058RH
The City of Corona, Utilities Department (City) invites qualified bids for:
CCTV SEWER SYSTEM VIDEO INSPECTION SERVICES
Parties interested in obtaining a copy of this NIB No. 22-058RH may do so by registering with PlanetBids as a City of Corona vendor by visiting the PlanetBids Vendor Portal:
https://www. planetbids. com/portal/portal. cfm?CompanyID=39497. Registered vendors can download a copy of this NIB No. 22-058RH and supporting documents at no cost and receive addenda and other notifications when issued.
Closing: Bids shall be submitted electronically before 10:00 A.M., June 8 ,2022 through the PlanetBids Vendor Portal. It is Bidder’s responsibility to allow sufficient time to complete and upload its bid, including all documentation required by this NIB, prior to the stated deadline.
Electronic submission cannot be completed unless Bidder properly uploads all required documents.
The City will only consider electronic bids that have been transmitted successfully and issued a time stamped confirmation number from PlanetBids indicating the bid was successfully transmitted. Transmission of bids by any other means will not be accepted. Bidders are solely responsible for informing themselves with respect to proper usage of the PlanetBids online bid management system, for ensuring the capability of their computer system to upload the required documents, and for the reliability of their internet service. Failure of Bidder to successfully transmit an electronic bid shall be at Bidder’s sole risk and no relief will not be given for late or improperly submitted bids.
Bidders experiencing technical difficulties with the bid transmission process should contact PlanetBids Support at (818) 992-1771. Bidders that continue to experience difficulty with the PlanetBids system should contact the City of Corona Purchasing Division at (951) 736-2274.
Neither the City nor PlanetBids make any guarantees or assurances as to the timely availability of assistance or resolution of any given issue prior to the bid submission date and time.
Each bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following appropriate classification(s) of contractor’s license(s), for the work bid upon, and must maintain the license(s) throughout the duration of the Contract: A - General Engineering
The work is subject to the payment of not less than prevailing wages pursuant to Chapter 1 (beginning at Section 1720 et seq. ) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”).
The Director of the Department of Industrial Relations (“DIR”) has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Agreement which will be awarded to the successful bidder, copies of which are on file and will be made available to any interested party upon request NIB No. 22-058RH Section I. “Advertising Notice”, Page 2 of 2 CCTV Sewer System Video Inspection Services
from the City or online at http://www. dir. ca. gov/dlsr. A copy of these rates shall be posted by the successful bidder at the job site.
Pursuant to SB 854, which amended the Prevailing Wage Laws, this contract subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no contractor or subcontractor may be listed on a bid proposal for this contract unless registered with the DIR pursuant to Labor Code section 1725. 5. Beginning April 1, 2015, no contractor or subcontractor may be awarded a contract unless registered with the DIR pursuant to Labor Code section 1725. 5. The DIR registration number for each contractor and subcontractor must be identified on the bid proposal - failure to identify this number could result in the bid being rejected as non-responsive. It is each bidder’s responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.
The successful bidder and all subcontractor(s) under him, shall comply with all applicable Prevailing Wage Laws, which include, but are not limited to the payment of not less than the required prevailing rates to all workers employed by them in the execution of the Contract, the employment of apprentices, the hours of labor, the payment of overtime, and the debarment of contractors and subcontractors. The successful bidder and all subcontractor(s) under him shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws.
The City estimates that a contact in the amount of $200,000.00 will be provided to the awarded contractor.
Award of Contract: The City shall award the Contract to the lowest responsive, responsible bidder as determined from the base bid alone by the City. The City reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.
Issuance of this NIB and/or receipt of bids does not commit City to award a contract.
Signed,
J. Richard Hogate (Rich)
Purchasing Specialist Contractor for
City of Corona | Purchasing Division | Finance Department 400 S. Vicentia Ave. , Suite 320 | Corona, CA 92882
Phone: 714 620-5404 | Email: [email protected] Website: www. coronca. gov
NIB No. 22-058RH Section I. “Invitation”, Page 1 of 1
CCTV Sewer System Video Inspection Services
May 4, 2022
SUBJECT: NOTICE INVITING BIDS (NIB) No. 22-058RH
SECTION I
INVITATION
The City of Corona, Utilities Department (City) invites qualified bids for:
CCTV SEWER SYSTEM VIDEO INSPECTION SERVICES
Please read this entire NIB package and include all requested information and forms in your bid proposal. Bids must be signed by an authorized agent of the company submitting a bid in order to be considered responsive.
Tentative NIB Schedule
(Subject to change at City’s discretion)
1. Issue NIB on City’s Planet Bids Portal (PBP) ........................................................ May 4, 2022
2. Publish Legal Ad in Sentinel Weekly ..................................................................... May 4, 2022
3. Vendor’s Questions/Clarifications Due on PBP ................................ 11:00 A.M., May 18,2022
4. Responses from City Due on PBP ........................................................................ May 25, 2022
5. Bids Due (Date & Time) on PBP ......................................................... 10:00 A.M., June 8,2022
6. Department Bid Evaluation Completed ................................................................ June 15, 2022
7. Tentative Contractor Selection ............................................................................. June 16, 2022
8. City Council Action & Contract Award .................................................................. July 6, 2022
9. Notice to Proceed ....................................................................................................July 7, 2022] Table of Contents
SECTION I ........................................................................................................................ Invitation SECTION II .................................................................................................. Instructions to Bidders SECTION III ..................................................................... Technical Specifications/Scope of Work SECTION IV ............................................................................................... Bid Content and Forms SECTION V .......................................................................................................... Bid / Price Forms SECTION VI ..................................................................................... Form of Agreement (Sample) NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 1 of 11 CCTV Sewer System Video Inspection Services
SECTION II.
INSTRUCTIONS TO BIDDERS
A. Pre-Bid Meeting
Not Applicable
B. Examination of Bid Documents
Bidder shall read this entire NIB package and submit all requested information and forms with their bid. By submitting a bid, Bidders represent they have thoroughly examined and become familiar with the work required under this NIB, have reviewed the project location, specifications and understand the project objectives and are capable of performing quality work to achieve the City’s objectives.
Before submitting bids, Bidders must fully inform themselves of the conditions, requirements and specifications of the work or materials to be furnished. Failure to do so will be at Bidders’ sole risk and Bidder cannot secure relief on the plea of error.
C. Addenda
Substantive City changes to the requirements will be made by written addendum. Any written addenda issued pertaining to this NIB shall be incorporated into the terms and conditions of any resulting Purchase Order and/or Agreement. Copies of all Addenda will be furnished through the City’s electronic bidding system, PlanetBids, no later than 72 hours prior to the Bid Due Date and Time. Bidders shall access any and all Addenda from the electronic bidding system’s Addenda & Email tab for this NIB.
All registered vendors with a status of either bidder or non-bidder that have downloaded a copy of this NIB and supporting documents will be notified by a system generated email from PlanetBids when an Addendum has been issued. It is the sole responsibility of bidders to ensure they have received all addenda prior to submitting a bid. To this end, each bidder should contact the City’s Purchasing Division prior to the bid proposal due date to verify receipt of all Addenda issued. Bidders shall acknowledge receipt of all Addenda when submitting their electronic bids.
D. Clarifications
1. Examination of Documents
Should a bidder require clarifications to this NIB, bidder shall notify the City in writing in accordance with Section D. 2 below. Should it be found that the point in question is not clearly and fully set forth in the NIB, the City shall issue a written addendum clarifying the matter.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 2 of 11 CCTV Sewer System Video Inspection Services
2. Submitting Requests
Bidders shall submit all questions, clarifications or comments through the City’s PlanetBids electronic bidding system:
https://www.planetbids.com/portal/portal.cfm?CompanyID=39497 utilizing the Questions & Answers tab. Bidder questions must be submitted before 11:00 A.M., May 18,2022. Please note the City’s electronic bidding system will not allow inquiries to be submitted after this date and time.
3. City Responses
a. Responses from the City will be communicated in writing by way of addendum in accordance with Section C above. The City shall not be bound to any modifications to or deviations from the requirements set forth in this NIB as the result of any oral instruction.
b. The Tentative Schedule may change at any time. Any and all changes to the Tentative Schedule will be made by way of addendum. If an Addendum is issued less than 72 hours before the bid due date and time, the bid due date will be extended.
E. Bid Submission
1. Date and Time
All bids must be submitted before 10:00 A.M., June 8, 2022.
2. Electronic Submission
Bids shall be submitted electronically using the City’s PlanetBids Vendor Portal. The City’s electronic bidding system will not allow bids to be submitted after the due date and time. It is the Bidder’s responsibility to allow sufficient time to complete and submit their bid, including all documentation required by this NIB, prior to the stated deadline. Electronic submission cannot be completed unless Bidder properly uploads all required documents. Only electronic bids will be accepted; hard copy bids will be rejected as nonresponsive and returned unopened without exception.
3. Bid Submittal Check List
Bidder must upload the following documents and forms to the electronic bidding system:
a. Bid/Price Form
b. Non-Collusion Declaration
c. Acknowledgment of Terms and Conditions of the City’s Maintenance/General Services Agreement
d. Acknowledgment of Insurance Requirements Check Sheet e. Insurance Requirements Check List
f. Statement of Past Contract Disqualifications
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 3 of 11 CCTV Sewer System Video Inspection Services
g. Industrial Safety Record
h. Acknowledgment of Vendor Performance Evaluation Form i. Information Required of Bidders Form
j. Designation of Subcontractors Form
k. Experience Statement
l. Contractor’s Certificate Regarding Workers’ Compensation m. Local Bidder Preference Program Statement (if applicable)
4. Acceptance of Bids
The City may, in its sole discretion:
a. Accept or reject any or all bids and to waive any informality or irregularity in any bid or the bidding process;
b. Withdraw this NIB at any time without prior notice, and the City makes no representations that any contract will be awarded to any bidder responding to this NIB; or
c. Elect to postpone the bid opening for its own convenience.
F. Bid Withdrawal
Electronic bids may be withdrawn by Bidder prior to the date and time set forth in Section E. 1 above. After that time, Bidders may not withdraw their bids for a period of ninety (90) days from the Bid Submittal Deadline. At no time may the successful Bidder withdraw its bid.
G. Pre-Contractual Expenses
Pre-contractual expenses are defined as expenses incurred by the bidder in:
1. Preparing its bid in response to this NIB;
2. Submitting a bid to City;
3. Negotiating with City on any matter related to the bid; or
4. Any other expenses incurred by Bidder prior to date of award, if any.
The City shall not, in any event, be liable for any pre-contractual expenses incurred by Bidder in the preparation of its bid. Bidder shall not include any such expenses as part of its bid.
H. Contract Award
Issuance of this NIB and receipt of bids does not commit the City to award a contract. After all bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the City Council may award the Contract.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 4 of 11 CCTV Sewer System Video Inspection Services
The apparent successful Bidder should begin to prepare the following documents: (1) the required insurance certificates and endorsements; (2) the Performance Bond; and (3) the Payment (Labor and Materials) Bond when required by law or this bid package. Once the City notifies the Bidder of the award, the Bidder will have 10 consecutive calendar days from the date of this notification to execute the agreement and supply the City with all of the required documents and certifications.
Regardless of whether or not the Bidder supplies the required documents and certifications in a timely manner, the contract time may begin to run 10 calendar days from the date of the notification. Once the City receives all of the properly drafted and executed documents and certifications from the Bidder, the City shall issue a Notice to Proceed to that Bidder.
I. Contract Term
The contract term shall be effective on or about July 2022 through June 30, 2024 with two (2) additional two (2) option year renewal periods, on an as-needed basis, with no guaranteed usage for CCTV Sewer System Video Inspection Services. Bid prices shall remain effective and in force for the entire two (2) fiscal year contract terms. City reserves the right to exercise option year renewals in its sole discretion. Subsequent purchase order periods, if exercised by the City, are as follows:
Option 1, if exercised, shall be effective July 1, 2024 through June 30, 2026 Option 2, if exercised, shall be effective July 1, 2026 through June 30, 2028 Option year pricing shall be negotiated by the Parties prior to commencement of each additional two (2) fiscal year periods. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
J. Acceptance of Order
The successful bidder will be required to accept a Purchase Order and execute a written Agreement if a Form of Agreement is included in this NIB (see Section VI, Form of Agreement) in accordance with and including as a part thereof this NIB, including all requirements, conditions, and specifications contained herein, with no exceptions other than those specifically listed in the written purchase order and/or Agreement. The successful bidder shall be bound to accept all NIB requirements and terms and conditions of the Form of Agreement.
K. City of Corona Business License
The successful contractor and any subcontractors are required to obtain a City of Corona Business License prior to contract award and to maintain the license for the entire term of the Agreement.
The Business License is not a prerequisite for submission of a bid. Inquiries regarding the City Business License may be answered by calling 951-736-2275 or by visiting the City’s website:
https://www.coronaca.gov/government/departments-divisions/finance/business-license-info.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 5 of 11 CCTV Sewer System Video Inspection Services
L. Force Majeure
If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the successful Bidder, the successful Bidder shall notify the City, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of a public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.
M. Insurance Requirements
Within ten (10) consecutive calendar days after the notice of award, the successful bidder to whom a contract is awarded shall furnish the City, through its third-party insurance partner, Exigis, with certificates of insurance and endorsements evidencing coverage as specified in Section VI, Form of Agreement, Section 3.2.10 Insurance, et seq. and naming the City of Corona, its directors, officials, employees, volunteers and agents as additional insureds by written endorsement. Failure to do so may, in the sole discretion of the City, result in the forfeiture of the Contract Award.
Bidders are encouraged to have their insurance provider(s) review the insurance requirements, pursuant to Section VI. Form of Agreement, subsection 3.2.10 Insurance, et seq prior to bid submission to ensure the minimum coverage limits, endorsements and other requirements can be met.
Bidders shall review, complete and sign the Acknowledgment of Insurance Requirements Check Sheet included in Section IV. and return with their bid. Any exceptions or deviations to the City’s insurance requirements must be submitted to the City during the Questions and Answers period.
N. Laws Governing Contract
This contract shall be in accordance with the laws of the state of California. The parties stipulate that this contract was entered into in the county of Riverside, in state of California.
The parties further stipulate that the county of Riverside, California, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.
O. Primary Bidder
No person, organization, or corporation is allowed to make, submit, or be interested in more than one bid unless in a sub-contractual relationship with respect to the bid. A person, organization or corporation submitting sub-proposals or quoting prices on materials to Bidders is prevented from submitting a bid to the City as a primary Bidder.
P. Prevailing Wage
Refer to Section VI, Form of Agreement, Section 3.3.5 for Prevailing Wage requirements.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 6 of 11 CCTV Sewer System Video Inspection Services
Q. SB854 Notice Requirements
This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Pursuant to SB 854, which amended the Prevailing Wage Laws, this Contract is subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no contractor or subcontractor may be listed on a bid proposal for this Contract unless registered with the DIR pursuant to Labor Code section 1725.5. Beginning April 1, 2015, no contractor or subcontractor may be awarded this Contract unless registered with the DIR pursuant to Labor Code section 1725.5.
The DIR registration number for each contractor and subcontractor must be identified on the bid proposal - failure to identify this number could result in Bidder’s bid being rejected as non-responsive. It is each contractor’s responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.
R. Apprenticeable Crafts:
If the work is being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws, Bidder shall comply with the provisions of Section 1777. 5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Bidder employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Bidder.
Within 10 days of award or no later than receipt of the Notice to Proceed, Bidder shall submit a copy of the completed Division of Apprenticeship Standards Public Works Contract Award – DAS 140 form to the City. Bidder shall submit copies of completed Division of Apprenticeship Standards Requests for Dispatch of an Apprentice – DAS 142 forms with the progress payment request immediately following submission to the appropriate Apprenticeship Committee in the craft or trade of the public work.
S. Payment (Labor, Materials and Performance Bonds Requirements) Within ten (10) consecutive calendar days after the notice of award, the bidder to whom a contract is awarded shall deliver to the City a Payment (Labor and Materials) Bond and a Performance Bond in the form supplied by the City and included in the NIB documents.
The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business in the State of California and satisfactory to the City. The Payment (Labor and Materials) Bond and the Performance Bond shall be for one hundred percent (100%) of the Total Contract Amount. The City does not require original, embossed corporate seals on any bonds. However, the City reserves the right at any time to demand an original bond with an embossed corporate seal, and contractor shall supply such bond within seven (7) calendar days of any such request.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 7 of 11 CCTV Sewer System Video Inspection Services
T. Safety Requirements/Violations
Safety at the Project site during performance of the work is of paramount concern to the City. Accordingly, bidders must not have committed any serious violations within the last two (2) years or any willful violations within the last five (5) years of federal or state OSHA regulations. Bidders must identify the number of OSHA violations on the INDUSTRIAL SAFETY RECORD form. Any serious or willful violation may render a bid as nonresponsive. We strongly encourage full disclosure since failure to identify all violations on the INDUSTRIAL SAFETY RECORD form may result in rejection of the bid as nonresponsive or the bidder as non-responsible following a hearing. A citation properly appealed through OSHA is not considered to be a violation until the matter is closed and considered final by OSHA. The City still expects this information to be disclosed by the bidder, with an explanation and documentation showing that the matter is properly under appeal with OSHA and not considered closed or final. Failure to be forthcoming with this information may result in rejection of the bid as non-responsive.
U. Local Bidder Preference Program
This bid shall be subject to the City of Corona local bidder preference program. To qualify, bidders must be a “local business” with: (i) fixed facilities with one or more employees, which may include a sole proprietor, located at an address within City limits (a post office box alone is insufficient); and (ii) an appropriate City business license/permit. Bidders seeking to qualify for this local program shall provide supporting information and certify in writing that they meet the above requirements as part of the bid submittal.
A qualifying local business shall be entitled to a reduction of five percent (5%) in the tabulation of its bid for purposes of determining the lowest responsible bidder, unless otherwise prohibited by law.
The Local Program shall be applicable to only purchases of materials, supplies, and equipment as well as contracts for maintenance work and other general services projects, which are competitively bid and which involve an expenditure of two-hundred thousand dollars ($200,000) or less. For recurring purchases, the Local Program shall be applicable only to the City’s first two-hundred thousand dollars ($200,000) worth of such purchases for any fiscal year, as determined by city staff in its sole discretion.
The Local Program shall also establish a preference for the purchase of materials, supplies, and equipment, as well as contracts for maintenance work and other general services, which are competitively bid and which involve an expenditure of more than two-hundred thousand dollars ($200,000). Such preference shall allow the City to take into consideration the net sales tax to be returned to the City as a result of an award to a qualifying Local Business in determining the lowest responsive and responsible bidder.
The net sales tax shall be calculated based on the applicable bid price provided by the bidder in accordance with the City’s purchasing policy.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 8 of 11 CCTV Sewer System Video Inspection Services
V. Vendor Performance
It is the intent of the City to create a long-term working partnership with the supplier. The City’s representative will complete a Vendor Performance Evaluation Form on a periodic basis. An example of this type of form is included in Section IV and will be the basis for periodic assessments by the City to establish contract performance metrics.
W. Public Records
Responses (bids) to this NIB and the documents constituting any contract entered into thereafter become the exclusive property of the City and shall be subject to the California Public Records Act (Government Code Section 6250 et seq. ). The City’s use and disclosure of its records are governed by this Act.
Those elements in each bid which Bidder considers to be trade secrets, as that term is defined in Civil Code Section 3426. 1(d), or otherwise exempt by law from disclosure, should be prominently marked as “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY” by Bidder. The City will use its best efforts to inform Bidder of any request for disclosure of any such document. The City shall not in any way be liable or responsible for the disclosure of any such records including, without limitation; those so marked if disclosure is deemed to be required by law or by an order of the Court.
In the event of litigation concerning disclosure of information Bidder considers exempt from disclosure, the City will act as a stakeholder only, holding the information until otherwise ordered by a court or other legal process. If the City is required to defend an action arising out of a Public Records Act request for any of the contents of Bidder’s bid marked “Confidential”, “Proprietary”, or “Trade Secret”, Bidder shall defend and indemnify the City from all liability, damages, costs, and expense, including attorneys’ fees, in any action or proceeding arising under the Public Records Act.
To insure confidentiality, Bidders are instructed to upload separate files for all “Confidential,” “Proprietary,” or “Trade Secret” data when submitting their bid documents. The file names shall include the words “Confidential”, “Proprietary” or “Trade Secret". Because bid documents are available for review by any person after award of a contract resulting from a NIB, the City shall not in any way be held responsible for disclosure of any “Confidential,” Proprietary,” or “Trade Secret” documents that are not uploaded as separate files and include “Confidential”, “Proprietary” or “Trade Secret" as part of the file name.
X. Special Provisions for Services
1. Accessibility. Contractor shall fully inform himself regarding any peculiarities and limitations of the spaces available for the performance of work under this contract.
Contractor shall exercise due and particular caution to determine that all parts of his work are made quickly and easily accessible.
2. Authority of the City of Corona. Subject to the power and authority of the City as provided by law in this contract, the City shall in all cases determine the quantity, NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 9 of 11 CCTV Sewer System Video Inspection Services
quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.
3. Changes in Work. The City may, at any time work is in progress, by written order and without notice to the sureties, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the City may find necessary or desirable. Contractor shall not claim forfeiture of contract by reasons of such changes by the City. Changes in work and the amount of compensation to be paid to Contractor for any extra work as so ordered shall be determined in accordance with the unit prices quoted.
4. Clean-up. During performance and upon completion of work on this project, Contractor will remove all unused equipment and instruments of service, all excess or unsuitable material, trash, rubbish and debris, and legally dispose of same, unless otherwise directed by these specifications. Contractor shall leave entire area in a neat, clean and acceptable condition as approved by the City.
5. Compliance With OSHA. Contractor agrees that all item(s) offered comply with all applicable Federal and the State Occupational Safety and Health Act, laws, standards and regulations, and that Contractor will indemnify and hold the City harmless for any failure to so conform.
6. Contract Incorporation. This contract embodies the entire contract between the City and the successful Bidder. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the NIB, all addenda, Bidder’s bid, supplemental agreements, change orders, labor and materials bond, payment and performance bond, and any and all written agreements which alter, amend or extend the contract.
7. Cooperation Between Contractors. The City reserves the right to contract for and perform other or additional work on or near the work covered by these specifications.
When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the City from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.
8. Coordination With Agencies. Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 10 of 11 CCTV Sewer System Video Inspection Services
9. Damage. Contractor shall be held responsible for any breakage, loss of the City’s equipment or supplies through Contractor’s or his employees’ negligence while working on City’s premises. Contractor shall be responsible for restoring or replacing any equipment, facilities, etc., so damaged. Contractor shall immediately report to the City any damages to the premises resulting from services performed under this contract.
Failure or refusal to restore or replace such damaged property will be a breach of this contract.
10. Examination of Specifications and Site. Contractor is expected to carefully examine the site of the proposed work and all NIB specifications, drawings, documents, and forms. Contractor shall satisfy himself as to the character, quality, and quantities of work to be performed, materials to be furnished and the requirements of the technical specifications.
11. Independent Contractor. In accepting this contract, Contractor covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Contractor further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be employed.
Contractor certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of City. It is expressly agreed by Contractor that in the performance of the services required under this contract, Contractor, and any of its subcontractors or employees, shall at times be considered independent contractors and not agents of City.
12. Measurements. It is the responsibility of the Contractor to make all measurements to determine his bid price. The City will not be responsible for determining the quantities of materials necessary to complete the work specified.
13. Permits. Unless otherwise specified herein, Contractor shall at his expense, obtain all permits and licenses and pay all charges and fees necessary for the performance of the contract, and shall give all public notices necessary for the lawful performance of the contract.
Contractor shall pay all taxes, levies, duties and assessments of every nature due in connection with any work under the contract, shall make any and all payroll deductions required by law, and shall indemnify and hold harmless the City from any liability on account of any and all such taxes, levies, duties, assessments and deductions.
14. Protection of Public. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be taken by Contractor to give advised and reasonable protection, safety and warning to persons and vehicular traffic concerned in the area.
15. Rejection of Work. Contractor agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.
NIB No. 22-058RH Section II. “Instructions to Bidders”, Page 11 of 11 CCTV Sewer System Video Inspection Services
16. Subcontractors.
a. Contractor agrees to bind every subcontractor to the terms of the Contract Documents as far as such terms are applicable to subcontractor’s portion of the Work. Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by its subcontractors, as Contractor is for acts and omissions of persons directly employed by Contractor. Nothing contained in these Contract Documents shall create any contractual relationship between any subcontractor and the City. b. City reserves the right to approve all subcontractors. City’s approval of any subcontractor under this Contract shall not in any way relieve Contractor of its obligations in the Contract Documents.
c. Prior to substituting any subcontractor listed in the Bid Forms, Contractor must comply with the requirements of the Subletting and Subcontracting Fair Practices Act pursuant to California Public Contract Code section 4100 et seq.
17. Unknown Obstructions. Should any unknown obstruction be encountered during the course of this contract, Contractor immediately bring it to the attention of the City.
Contractor shall take adequate precautions to protect existing sidewalks, curbs, pavement, inlet/outlet piping, overflow/bypass structures, fencing, access roads, utilities and other adjoining property and structures, etc., and avoid damage thereto.
Contractor shall immediately replace or repair any damage caused by the Work operations.
Contractor shall take care to prevent disturbing or covering any survey markers, monuments or other devices marking property boundaries or corners. If such markers are disturbed by accident, they shall be replaced by an approved civil engineer or land surveyor, at no cost to the City.
NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 1 of 9 CCTV Sewer System Video Inspection Services
SECTION III.
SCOPE OF WORK
The City of Corona Utilities Department owns, maintains, and operates approximately 460 miles of wastewater mains and three treatment facilities. The Closed Circuit Television Inspection (CCTV) video inspections will aid in providing uninterrupted water reclamation treatment services, protect public health, the environment, meet all federal, state, and local regulatory requirements and permits.
The inspections are required to, assess the condition, aid in maintenance and planning for future upgrades and/or maintenance of the sewer infrastructure and sewer lift stations. The target lineal footage per year is approximately 480,000 and the entire sewage system but be inspected within five (5) years.
Contractor shall be responsible for furnishing all materials, transportation, labor, equipment, any and all services and materials necessary to facilitate complete the comprehensive scope of work. All work shall be performed on the City right of ways or within City easements.
A. General Requirements
1. The Contractor will be used to supplement the City’s existing resources of condition assessment of the sewer collection system.
2. The Contractor shall perform CCTV inspection of the entire sewer system and facilities located within City easements on private property. The City shall provide maps of the entire sewer collection system.
3. The Contractor shall have the ability to respond to emergency inspection requests within 2 hours of notification.
4. The Contractor should take notice that inspection shall not result in the interruption of sewage service to any customer in the City. Sewage must be controlled within the pipeline at all times.
5. The Contractor shall seal all manholes that were encountered sealed for the control of odors or entry of extraneous water.
6. The Contractor shall notify and request the City for assistance, if needed, in connection with removal, dismantling, and replacement of any special equipment such as flow monitors or diversion gates within the manhole structures.
7. Video will include a video narration identifying the pipe segment by manhole number and street location. The narration shall identify all connections, general conditions of the sewer, problem areas, location of all connections or problem areas by linear footage and observations concerning the condition of the pipe joints. Records of daily work, inspection logs and the video records shall be prepared and forwarded to the City on a NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 2 of 9 CCTV Sewer System Video Inspection Services
weekly basis. The videos shall be submitted on USB Flash Drive and will become the property of the City.
8. No trees, plants, shrubs or ornamental vegetation shall be removed without the written consent of the City of Corona.
9. The Contractor shall obtain all necessary permits and observe all standard rules of safety for pedestrian and traffic control in accordance with local laws and accepted practice. Additionally, the Contractor shall demonstrate knowledge of current safety requirement for confined space entry. All crew members shall have confined space training certifications.
10. Work shall progress in an orderly manner at appropriate times not to interfere excessively with the normal routine of the neighborhood. Work shall be performed following sewer cleaning activities. The City will provide a schedule.
11. The Contractor shall be in full charge and be responsible for the job site, the scope of work of this contract and subject to the directions of the City and/or construction superintendent.
12. The Contractor shall observe and comply with all Federal, State, and local laws, ordinances, codes, orders, and regulations which in any manner affect the conduct of the work, specifically as it relates to sewage spills.
13. The Contractor shall be fully responsible for preventing sewage spillage, containing any sewage spillage, recovery and legal disposal of any spilled sewage, any fines, penalties, claims and liability arising from negligently causing a sewage spillage, and any violation of any law, ordinance, code, order, or regulation as result of the spillage.
14. The Contractor shall develop and submit to the City’s Representative, within fifteen (15) calendar days of Notice to Proceed (NTP) for review and approval a written Spill Response Plan, prior to doing any work specified in this contract. The Spill Response Plan shall be developed to respond to any sewage spill related to the work being performed by this contract. This includes but is not limited to: a) arranging for an emergency response unit, comprised of emergency response equipment and trained personnel to be immediately dispatched to the job site in the event of a sewage spill(s); and b) developing and including an emergency notification procedure which includes an emergency response roster with telephone numbers and arrangements for back-up personnel and equipment and an emergency notification roster of the designated City Representatives.
The Contractor shall designate a primary and secondary representative and include their respective phone numbers and cellular phone numbers. The Contractor’s representatives shall be accessible and available at all times to respond immediately to any related emergency. The emergency contact information shall be submitted to the City’s Representative with in fifteen (15) days of Notice to Proceed (NTP). The list shall be maintained and submitted to the City’s Representative when changes occur.
NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 3 of 9 CCTV Sewer System Video Inspection Services
15. The Contractor, in case of sewage spillage shall act immediately without instructions from the City, to control the spill and take all appropriate steps to contain it in accordance with their Spill Response Plan. The Contractor shall immediately notify the City Representatives of the spill and all action taken. The Contractor shall, within three working days from the occurrence of the spill, submit to the construction superintendent a written confirmation describing the following information related to the spill: The location on Thomas map guide; the nature and volume; the date and time; the duration; the cause; the type of remedial and/or clean up measures taken and the date and time of implementation; the corrective and/or preventative actions taken; and the water body impacted and results of any necessary monitoring. Requests for additional compensation for the handling of the spill shall be submitted to the City’s Representative as a claim. The Contractor shall assure the validity, accuracy, and correctness of the claim under penalty of perjury. The City and/or construction superintendent may institute further corrective actions, as deemed necessary, to fully comply with existing law, ordinance, code, order or regulation. If it is determined by the City that the spill was caused by the negligence of the Contractor, the Contractor shall be responsible for all costs incurred for the corrective actions.
16. The Contractor shall obtain and maintain insurance coverage for Pollution Liability in the amount of $1,000,000 in addition to the insurance requirements specified in the Form of Agreement in Section VI of this NIB.
17. All CCTV operators shall be National Association of Sewer Services Companies (NASSCO) certified by passing the three day Pipeline Assessment and Certification Program (PACP). The methodology of evaluation, data collection, and reporting criteria used for the NASSCO certification shall be followed for all CCTV inspections.
B. SEWER CONDITION ASSESSMENT (CCTV)
1. CCTV Inspection- The Contractor shall perform CCTV inspection of sewer lines as requested by the Infrastructure & Construction Division of the City of Corona Utilities Department. In the event CCTV inspection cannot be performed by the Contractor due to major debris accumulation and/or blockage, the Contractor shall notify Utilities Department Infrastructure.
2. Response Requirement- The Contractor shall respond within 24 hours to a special request for CCTV inspection. The Contractor shall have full time personnel experienced in CCTV/Video review. The Contractor must be able to respond to the job site within 24 hours of notification in emergency cases.
3. CCTV Inspection- A video recording shall be made of the television inspection and one copy shall be supplied to Infrastructure & Construction Division. All data and video recording will become the sole property of the City without restrictions of future use, duplication, modification, and dissemination. The Contractor shall have no vested rights to be the completed work and may not sell or reuse it without the City’s permission. The project data furnished to the Contractor for use in rendering project NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 4 of 9 CCTV Sewer System Video Inspection Services
services shall remain the property of the City. The Contractor may not sell or reuse data without permission by the City.
4. Equipment - The Contractor shall provide equipment capable of utilizing the Electronic Data System (EDS) computer entry system. The camera shall be operative in one hundred percent (100%) humidity and specifically designed for in-sewer inspection of sewer lines ranging from 4-inches to 42-inches diameter. The camera shall produce a continuously monitored picture with the resolution capability to discern small hairline cracks and other minor/major defects in the sewer line. It should be equipped with a ring of low intensity lights around the camera to obtain maximum peripheral vision and prevent fogging within the line being inspected. The camera shall be equipped with a panning and rotational camera head with remote adjustable optical focus and automatic light compensating iris. NTSC color standard shall be used. Focal distance shall be adjustable through a range from 6 inches to infinity. Continuously displayed on the monitors shall be the date of the inspection, numbers designation of the upstream and downstream manholes corresponding to the line reach being inspected and a continuous forward and reverse readout of the camera distance from the manhole of reference. The camera, television monitor and other components of the video system shall be capable of producing a minimum 600-line resolution. The TV transmission & tow cable assembly must have the capability to CCTV lengths of up to 2,000 feet. The remote footage counter shall be accurate to one percent (1%) over the length of the particular section being inspected.
A nationally recognized testing laboratory must approve all electrical equipment including CCTV cameras, for use in a Hazardous location and wet environments.
Specially, this equipment must be approved for use in Class I, Division I, Group D Hazardous Locations as defined by the National Fire Protection association (NFPA) Code 820-1999.
The Contractor shall have the ability to communicate with its vehicle at all times (i.e., cellular phone, radio, etc.)
The Contractor shall have replacement and/or backup equipment in the event of breakdown.
5. Camera Operation – The camera shall be moved through the line in either direction at a uniform rate stopping when necessary to ensure proper documentation of the sewer’s condition but in no case shall the television camera be pulled at a speed greater than thirty feet per minute (30 fpm).
As the camera approaches a lateral connection or substantial defect, the camera progress shall be halted, and the camera lens panned to further view the lateral pipe and connection (including looking up at the lateral) or defect thoroughly evaluate its condition.
Manual winches, power winches, TV cable powered rewind or other devices that do not obstruct the camera view or interfere with proper documentation of the sewer conditions shall be used to move the camera through the line. If during the inspection NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 5 of 9 CCTV Sewer System Video Inspection Services
operation the television camera will not pass through the entire manhole section, the Contractor shall reset the equipment in a manner so that the inspection can be performed from the opposite manhole. If the camera again fails to pass through the entire section, the Contractor shall notify Utilities Department Infrastructure Division.
If, during the inspection, the Contractor encounters a condition where public safety is threatened (such as, but not limited to: a pipe collapse, stoppage, blockage and/or imminent sewer spill) City’s Representative shall be immediately notified.
Furthermore, the Contractor shall provide a video copy of the section of line containing the condition within 24 hours to City’s Representative.
If, during the inspection, the camera is jammed inside the sewer and cannot be retrieved, the Contractor shall not excavate the pipe to retrieve it. The Contractor shall inform City’s Representative immediately for assistance. It is the Contractor’s responsibility to remove the camera and ensure that the sewer line is not damaged.
Whenever non-remote powered and controlled winches are used to pull the television camera through the line, telephone, radios or other suitable means of communications shall be set-up between the two manholes of the section being inspected to ensure that adequate communications exist between members of the crew.
Accuracy of the measurement shall be checked daily by use of a walking meter roll-atape or other suitable device. Footage measurement shall begin at the centerline of the upstream manhole and the centerline of the last downstream manhole, unless specific permission is given to do otherwise.
Continuously displayed on the monitors shall be date of the inspection, structural number of the upstream and downstream manholes corresponding to the line section being inspected, and continuous forward and reverse footage readout of the camera distance from the manhole of reference.
6. Documentation of Television Results - An executive summary for the CCTV inspection shall be typed in a format as provided by the City and shall be provided within one (1) week from the completion of the CCTV inspection. The executive summary shall clearly show the location in relation to adjacent manholes (i.e., stations), of each lateral connection discovered, in addition, other data of significance including the locations of unusual conditions, cracks, misalignments, collapsed sections, presence of debris and deposits and other discernable features shall make brief and informative comments on the sewer line conditions. Furthermore, any pipe deficiencies (i.e. cracks, offsets, belly’s, missing pipe, etc.) shall be communicated to the Utilities Construction Superintendent, or his/her designee, including specific location, pipe size and footages within one (1) day of inspection.
The Contractor shall complete both a written and computer entry pre-formatted log sheet using the television inspection defect codes manual during the television inspection activities and provide them to the City within one (1) week of response and inspection of assigned job.
NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 6 of 9 CCTV Sewer System Video Inspection Services
The City reserves the right, at its discretion, to convert the written report to digitized form. The Contractor will be required at the time to provide the documentation in the new format without extra cost to the City.
All video recording, image files, and databases shall be submitted in a digital format approved by Utilities Department Infrastructure and electronically stored in a WinCan VX Expert database for proper data management. All video recording, image file, databases, and reports shall be generated using the WinCan VX Expert software. All submittals shall become the property of City of Corona. Contractor shall keep a duplicate copy for a period of 5 years.
For each recorded image file, indexing shall exist as a separate text file of the observation noted. The data shall be time coded using the elapsed time from the video file. This shall allow the user in WinCan to use the indexing feature and go to that defect with a click instead of fast forwarding or rewinding.
Separate video and data files shall be created for each sewer line segment. In case of reverse set-up, such inspection shall be stored in a separate video and data files. All video recording, image files and data shall be stored on an external hard drive with a USB 2.0 connection.
The video shall give clear pictures of conditions of lines requiring cleaning and any other structural problems. USB flash drive(s) deemed unacceptable by the City shall be repeated at no cost to the City.
USB flash drive(s) shall include the following information when submitted to City:
Initial Screen Text
Each pipe segment (manhole to manhole) shall be identified with an initial text screen and completed in accordance with PACP’s CCTV Inspection Form Header Instructions.
The initial screen text shall include the following:
• Operator Name
• Work Order Number
• CCTV Time
• Street Name and Number
• Nearest Cross Street Name
• Upstream Manhole ID
• Downstream Manhole ID
• Direction of Survey – Upstream / Downstream
• Pipe Diameter
• Pipe Material
• Total Length of Pipe – as specified on plans
• Weather
NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 7 of 9 CCTV Sewer System Video Inspection Services
Running Screen Text
During the CCTV inspection, the video shall show the running footage, (distance travelled) and the following text at all time:
• Manhole ID – starting
• Manhole ID – ending
• Pipe Material
• Pipe Size
• Total Length of Pipe
• Date
• Time of Day
The format of the above text information shall be as shown in the following example:
MH 1259 to MH 1260
8” VCP, 410 ft.
11/15/21 – 3:32 P.M.
Ending Text Screen
At the end of each pipe segment. an ending screen text shall consist of the “Running Screen Text” with the added text of “End of Segment” and material found as shown in the following example:
End of Segment
Materials found – VCP and DIP
Audio
- Date of TV inspection
- Verbal confirmation of upstream and downstream manhole numbers - Verbal description of pipe size, type, and pipe joint length - Verbal description and location of each defect
- Verbal description and location of each lateral connection
7. Software Requirements - The Contractor shall perform all CCTV inspections using the WinCan VX Expert software for pipe survey reporting. WinCan America Inc. can be contacted at 1-877-626-8386. Continuous digital recordings of the inspection view as it appears on the monitor shall be stored. It is intended that a digital recording will be made of the complete pipe inspection. The recording shall also be used as a permanent record of defects. Unless directed otherwise by Utilities Department, the recording shall be MPEG 4. The Contractor shall pause the digital recording at any time there is a delay in the inspection and restart the digital video recording in the same digital file. The pause shall in no way affect, freeze or interrupt the replay of the video and shall not close the video file during the inspection. The operator shall store a single video file for each pipeline inspected. The recorded files shall have a resolution of 352 NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 8 of 9 CCTV Sewer System Video Inspection Services
pixels by 240 and an interlaced frame rate of minimum of 24 frames per second. The naming of the video file shall be automatic, consisting of the pipe ID, the eight-digit inspection date and the camera direction in relation to flow, as shown in the following example, or as specified by Utilities Department.
PipeID_YYYYMMDDU (Note: use “U” for upstream and “D” for downstream) 123456_20050101U
8. Acceptable CCTV Standard - The television inspection and the condition assessment of the sewer line shall be conducted per the requirements stated in this NIB. The picture of the television inspection shall be clear for the City to assess the condition. The record and the documentation of the CCTV inspection submitted to the City shall be correct and complete.
Should the City at any time not be satisfied with the quality of the CCTV inspection conducted by the Contractor, the City may request the Contractor to re-televise the pipe or resubmit the records at no extra cost to the City. The Contractor’s sub-standard work may also result in the City terminating the contract.
9. Submittal of Television Results – USB flash drive(s) and written reports shall be submitted to:
City of Corona
Utilities Department
Attn: Raul Arevalo, Construction Superintendent
Infrastructure & Construction Division
755 Public Safety Way
Corona, CA 92880
10. Emergency Notification - The Contractor shall immediately notify Utilities Department Infrastructure whenever a surcharged sewer or a partial or total pipe blockage is discovered. The Contractor shall contact the Utilities Front Desk at (951) 279-3789 during normal business hours 7am to 6pm Monday through Thursday, except holidays, or the Utilities Department 1st Responder at (951)830-2391 during afterhours, or the City’s Police Department phone number at (951) 736-2330 in case of no answer from the first responder. The Contractor shall indicate the location, nature of the problem, and when the problem was first detected. The Contractor may continue working but shall stay onsite or nearby until City forces arrive, unless otherwise instructed by City Representatives.
11. Safety – The Contractor shall comply with all Federal, State, and local safety regulations and all applicable Cal-OSHA requirements.
If confined space entry into a live sewer is necessary, the City requires continuous ventilation and monitoring of the manhole atmosphere for hydrogen sulfide, combustibles, and oxygen concentration during manhole entry. The Contractor is required to operate and maintain all needed safety equipment and is responsible for all NIB No. 22-058RH Section III. “Project Description & Scope of Work”, Page 9 of 9 CCTV Sewer System Video Inspection Services
safety training for the crew. The Contractor shall never leave an open manhole unattended.
All equipment must be removed from the sewer at the end of each work session. The Contractor shall perform all work in the safest possible manner. The City may make unannounced inspections to ensure compliance with safety requirements. If the Contractor is deemed to be working in an unsafe manner by the City, the contract may be terminated.
12. Traffic Control - All costs for labor, equipment, and materials required to establish traffic control shall be included in the contract price. Traffic control shall be established by the Contractor and shall conform to requirements of the current “Manual of Traffic Controls for Construction and Maintenance Work Zones”, issued by the State of California Department of Transportation, or the current “Work Area Traffic Control handbook (WATCH)”. There are sewer lines that are located in heavy traffic areas and will require the use of arrow boards and more extensive traffic control set-up.
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 1 of 22 CCTV Sewer System Video Inspection Services
SECTION IV
BID CONTENT AND FORMS
A. LICENSING AND CERTIFICATION REQUIREMENTS
By submitting a bid, Bidder warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this NIB are currently held by bidder and are valid and in full force and effect. Copies or legitimate proof of such licensure and/or certification shall be included in bidder's response. Bids lacking copies and/or proof of said licenses and/or certifications may be deemed non-responsive and may be rejected.
B. BID / PRICE FORMS
Bidder shall complete the Bid / Price Form in its entirety including a binding signature and upload into the PlanetBids electronic bidding system. Bidders shall also enter their unit pricing on the Line Items tab in the PlanetBids electronic bidding system.
Unless discount payment terms are offered, payment terms shall be “Net 30 Days”.
Payment due dates, including discount period, will be computed from date of City acceptance of the required services or of a correct and complete invoice, whichever is later, to the date City’s check is mailed. Any discounts taken will be taken on full amount of invoice, unless other charges are itemized, and discount thereon is disallowed.
All prices shall be quoted F.O.B. destination, Corona, California. All shipping, handling and freight charges, if applicable, must be included in bidder’s bid amount.
C. MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will not be considered, unless the Notice Inviting Bids authorizes the submission of electronic bids and modifications thereto and such modifications are made in accordance with the Notice Inviting Bids.
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 2 of 22 CCTV Sewer System Video Inspection Services
PARTY SUBMITTING BID: ______________________
NON-COLLUSION DECLARATION
(TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID)
The undersigned declares:
I am the _________________________________________________ [title] of ___________________________________ [bidder], the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or a sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, plotted, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.
The bidder has not, directly or indirectly, submitted his or her bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________________ [date], at ________________________________ [city], _________________________[state]. ____________________________________
Signature
____________________________________
Typed or Printed Name
____________________________________
Title
____________________________________
Party Submitting Bid
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 3 of 22 CCTV Sewer System Video Inspection Services
ACKNOWLEDGMENT OF THE TERMS AND CONDITIONS OF THE CITY OF
CORONA MAINTENANCE/GENERAL SERVICES AGREEMENT
This is to acknowledge that we have read the City of Corona Maintenance/General Services Agreement (Agreement) and will sign the Agreement, as presented, without exception, for the City’s NIB No. 22-058RH.
______________________________________________________________________________ (Bidder Name)
______________________________________________________________________________ (Print name and title of person signing for firm)
______________________________________________________________________________ (Signature/Date)
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 4 of 22 CCTV Sewer System Video Inspection Services
ACKNOWLEDGMENT OF THE INSURANCE REQUIREMENTS CHECK SHEET (To be Completed and Submitted with Bid)
All applicable insurance requirements to this NIB are identified with a ‘YES’ under the “Applicable to Vendor” column on the NIB Insurance Requirements Check List.
Bidder acknowledges that we have reviewed the City of Corona Insurance Requirements Check List for NIB No. 22-058RH and understand that we will be able to provide the insurance coverage required. A sample certificate of insurance is enclosed for the City’s preliminary review. Any deductibles or self-insured retention amounts have been specified below for City’s review and approval.
Deductible Amounts/Self-insured Retentions:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ __________________________________________________________________________ (Firm Name)
__________________________________________________________________________ (Print name and title of person signing for firm)
__________________________________________________________________________ (Signature/Date)
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 5 of 22 CCTV Sewer System Video Inspection Services
CITY OF CORONA
NIB NO. 22-058RH INSURANCE REQUIREMENTS CHECK LIST
(To be Completed and Submitted with Bid)
All applicable insurance requirements are identified with a ‘YES’ under the “Applicable to Vendor” column. Indicate Yes or No below if you are able to comply with the requirement.
YES NO
Applicable to
Vendor
Can your company provide General Liability - $1M occurrence/$2M aggregate? YES Can your company provide Automobile Liability - $1M? YES Can your company provide Workers Compensation and Employer's Liability - $1M? YES Can your company provide Errors and Omissions (Professional) Liability Insurance - $1M occurrence/$2M aggregate?
Not
Applicable
Can your company provide Technology Professional Errors and Omissions Liability Insurance - $2M occurrence or $2M aggregate?
Not
Applicable
Can your company provide Builders'/All Risk for the completed value of the project naming the City as the loss payee?
Not
Applicable
Can your company provide Contractor’s Pollution Liability and Transportation Pollution Liability with minimum limits of $1 million per claim with a primary Additional Insured endorsement?
Not
Applicable
Can your company provide coverage with an insurer with a current A. M. Best’s rating no less than (A-):VII and licensed as an admitted insurance carrier in California? YES Can your company provide coverage with an insurer with a current A. M. Best’s rating no less than (A-):X and authorized to issue the required policies in California? YES Insurance Endorsements
General Liability
YES NO
Applicable to
Vendor
(Occurrence form CG 0001) YES
Will your company provide an insurance policy that states the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith? YES Will your company provide an insurance policy that states any person or organization whom you have agreed to include as an additional insured under a written contract? provided such contract was executed prior to the date of loss? YES Can your company provide Completed Operations as evidenced with the following endorsements? YES
Endorsement form CG 20 10 11 85 OR YES
CG 20 37 and one of the following YES
CG 20 10
YES
CG 20 26
CG 20 33
CG 20 38
Will your company provide a General Liability endorsement stating that the insurance coverage shall be primary any City insurance will be in excess of the contractors’ insurance and will not be called upon to contribute Endorsement Form shall be as broad as CG 20 01 04 13? YES
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 6 of 22 CCTV Sewer System Video Inspection Services
Automobile Liability
YES NO
Applicable to
Vendor
Does your insurance cover Owned automobiles with Form number CA 0001 code 1 (Any Auto)? YES
If your company does not have owned automobiles, does your insurance cover No owned autos Code 8 (hired) and 9 (non-owned)? YES
Workers' Compensation
YES NO
Applicable to
Vendor
Will your company provide a waiver for all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor? YES
Will your company provide a Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor? YES
Will your insurance policies have a (30) days' notice of cancellation endorsement? YES If your firm is unable to provide a (30) day notice of cancellation will your firm sign a City provided statement that the Vendor shall notify the City within two business days any notice of cancellation? YES
Does your insurance have any deductibles and/or self-insurance retentions? YES Use the space below to explain any "NO" responses.
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 7 of 22 CCTV Sewer System Video Inspection Services
INFORMATION REQUIRED OF BIDDERS
To Be Completed and Returned With Bid
[***Indicate not applicable (“N/A”) where appropriate***]
1. Name of Bidder: ___________________________________________
2. Type, if Entity: ___________________________________________
3. Bidder Address: ___________________________________________ _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ Email Address Telephone Number
_________________________________________________________________________ CSLB License Number DIR Registration Number
4. How many years has Bidder’s organization been in business as a contractor? ______________________________
5. How many years has Bidder’s organization been in business under its present name? ________________________
5.1 Under what other or former names has Bidder’s organization operated? _______________________________________________
6. If Bidder’s organization is a corporation, answer the following:
6.1 Date of Incorporation: ________________________________
6.2 State of Incorporation: ________________________________
6.3 President’s Name: ________________________________
6.4 Vice President’s Name(s): ________________________________ ________________________________
6.5 Secretary’s Name: ________________________________
6.6 Treasurer’s Name: ________________________________
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 8 of 22 CCTV Sewer System Video Inspection Services
7. If an individual or a partnership, answer the following:
7.1 Date of Organization: _____________________________________
7.2 Name and address of all partners (state whether general or limited partnership):
___________________________________________________________ ___________________________________________________________ ___________________________________________________________
8. If other than a corporation or partnership, describe organization and name principals:
___________________________________________________________ ___________________________________________________________
9. List other states in which Bidder’s organization is legally qualified to do business.
___________________________________________________________ ___________________________________________________________ ___________________________________________________________
10. What type of work does the Bidder normally perform with its own forces? ___________________________________________________________ ___________________________________________________________
11. Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:
___________________________________________________________ ___________________________________________________________
12. Has Bidder entered into a settlement agreement involving a public works project of more than $100,000 within the last two years with any City or public agency? If so, note when, where, and why. This information may be the basis for rejecting the bid as nonresponsive or the Bidder as nonresponsible following a hearing.
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 9 of 22 CCTV Sewer System Video Inspection Services
13. Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:
___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________
12. Have you been or are you on any federal list of debarred or suspended bidders? If yes, state the beginning and ending dates of the period of disbarment. ___________________________________________________________ ___________________________________________________________
13. List Trade References:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
14. List Bank References (Bank and Branch Address):
___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ 15 Name of Bonding Company and Name and Address of Agent:
___________________________________________________________ ___________________________________________________________ ___________________________________________________________ NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 10 of 22 CCTV Sewer System Video Inspection Services
BIDDER’S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
Bidder is required to state any and all instances of being disqualified, removed, or otherwise prevented from submitting a bid, or completing any contracts for similar services as detailed in NIB No. 22-058RH.
1. Have you ever been disqualified from any contract? (circle one) Yes No
2. If yes, explain the circumstances:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ __________________________________________
(Firm Name)
__________________________________________
(Print name and title of person signing for firm)
__________________________________________
(Signature/Date)
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 11 of 22 CCTV Sewer System Video Inspection Services
DESIGNATION OF SUBCONTRACTORS
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California (PCC section 4100 et seq.), each bidder shall set forth below: (a) the name and the location of the place of business (b) the license number and the DIR registration number, and (c) the portion of the Work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the Work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price.
Notwithstanding the foregoing, if the Work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the Work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.
If Contractor is fully qualified to perform a portion of the Work listed below and will perform such Work, Contractor shall circle “yes” under the “will you be self-performing” column below.
Otherwise, if no subcontractor is specified for a portion of the Work or if more than one subcontractor is specified for the same portion of Work, and if that portion of Work is in excess of the amounts described in the paragraph above, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that portion of Work and that it shall perform that portion itself.
If the “PCC 3400(c)” column states “yes” below, then please take note that a portion of the Work described is impacted by findings made by the City that a particular material, product, thing or service must be used and has been designated by a specific brand or trade name.1 In such cases,
there may be only one subcontractor qualified or authorized to perform a portion of the Work described, so please take note and ensure that you list the proper subcontractor.
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 12 of 22 CCTV Sewer System Video Inspection Services
Description
of Work
PCC
3400(c)
Apply?
Will you be
SelfPerforming?
(Please
circle)
If no, list
Subcontractor
Location, License Number &
DIR Registration Number of
Subcontractor
Portion of Work by
Subcontractor
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 13 of 22 CCTV Sewer System Video Inspection Services
Description
of Work
PCC
3400(c)
Apply?
Will you be
SelfPerforming?
(Please
circle)
If no, list
Subcontractor
Location, License Number &
DIR Registration Number of
Subcontractor
Portion of Work by
Subcontractor
Yes or No
Yes or No
Yes or No
Name of Bidder
Signature
Name and Title
Dated
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 14 of 22 CCTV Sewer System Video Inspection Services
INDUSTRIAL SAFETY RECORD
(To be Completed and Submitted with Bid)
Number of Serious OSHA Violations within the last two (2) years or any Willful violations within the last five (5) years (must state zero if none):
___ Serious ___ Willful ___ Repeat ___ Other ___ Unclass _____ Total
Firm Name (Print)
Signature
Name and Title (Print)
Date
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 15 of 22 CCTV Sewer System Video Inspection Services
Vendor Performance Evaluation Form
Department: Division:
Prepared By: Title:
Vendor Name: P. O. #:
Contract Amount: $ Change Order Amount: $
Project Name:
Description of Project:
Date Prepared:
Performance Evaluation Period: (select one)
Weekly Monthly Quarterly Annually Other
Vendor Category: (select one)
General and Maintenance Services -
Commercial services provided on a frequent
basis such as catering, lawn service, general
maintenance, or cleaning.
Professional Service - unique, technical,
and/or infrequent functions performed by an
independent consultant/vendor qualified by
education, experience, and/or technical
ability to provide services.
Products - a supplier of a tangible object that
is manufactured or refined for sale.
Software - a supplier of technology
infrastructure or any license/maintenance
based, or cloud based software, requiring
access to the City’s information technology
system.
Evaluation Score Range and Criteria Factors
EXCELLENT
ABOVE
AVERAGE AVERAGE
BELOW
AVERAGE UNSATISFACTORY
5 (4. 50-5. 00) 4 (3. 20-4. 49) 3 (2. 60-3. 19) 2 (1. 81-2. 59) 1 (1. 00-1. 80)
1. Quality of Goods and Services: A measure to determine if the goods/ service received met the quality desired.
2. Quality of Work Performed: A measure to determine if the actual performed met the quality desired.
3. Timeliness of Delivery of Goods: A measure to determine if the goods delivered met (at minimum) the date specified to the vendor.
4. Compliance with Law and Regulations: A measure to determine if the supplier adhered to compliance law and regulations related to the nature of work or product delivered.
5. Safety and Protection: A measure to determine if the supplier followed all safety precautions and wore the appropriate protection gear to perform the service.
6. Appropriate of Tools/Technology: A measure to determine if the vendor provided tools/technology that aligned with requirements.
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 16 of 22 CCTV Sewer System Video Inspection Services
7. Customer Service: How knowledgeable was the vendor regarding the product or service, was the vendor proactive in addressing City staff problems or concerns regarding the product or service.
8. Overall Timeliness of Invoices: Invoices for payment were submitted on a timely basis reflective to the contract.
9. Overall accuracy of Invoices: Invoices for payment were accurate and complete, covering the Work completed as of the date of the Application, inclusive of all required attachments and backup data
For each category identified below, enter the score (1 – 5) with 1 being unsatisfactory and 5 being excellent
Evaluation Criteria Evaluation Score
1. Quality of Goods and Services 5 4 3 2 1
2. Quality of Work Performed 5 4 3 2 1
3. Timeliness of Delivery of Goods 5 4 3 2 1
4. Compliance with Law and Regulations 5 4 3 2 1
5. Safety and Protection 5 4 3 2 1
6. Appropriate of Tools/Technology 5 4 3 2 1
7. Customer Service 5 4 3 2 1
8. Overall Timeliness of Invoices 5 4 3 2 1
9. Overall accuracy of Invoices 5 4 3 2 1
EXAMPLE:
OVERALL EVALUATION SCORE 4. 89
OVERALL EVALUATION RATING EXCELLENT
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 17 of 22 CCTV Sewer System Video Inspection Services
ACKNOWLEDGMENT OF THE VENDOR PERFORMANCE EVALUATION FORM This is to acknowledge that we have read the City of Corona Vendor Performance Evaluation Form and understand a version of this type of form will be used to provide the basis for periodic assessments by the City to establish contract performance metrics. ______________________________________________________________________________ (Firm name)
______________________________________________________________________________ (Print name and title of person signing for firm)
______________________________________________________________________________ (Signature/date)
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 18 of 22 CCTV Sewer System Video Inspection Services
CONTRACTOR’S CERTIFICATE REGARDING
WORKERS’ COMPENSATION
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
Name of Bidder
Signature
Name
Title
Date: ________________________________
NIB No. 22-058RH Section IV. “Bid Content & Forms”, Page 19 of 22 CCTV Sewer System Video Inspection Services
LOCAL BIDDER PREFERENCE PROGRAM STATEMENT
To Be Submitted with Bid
This bid shall be subject to the City of Corona local bidder preference program. To qualify, bidders must be a “local business” with: (i) fixed facilities with one or more employees, which may include a sole proprietor, located at an address within City limits (a post office box alone is insufficient); and (ii) an appropriate City business license/permit. Bidders seeking to qualify for this local program shall provide supporting information and certify in writing that they meet the above requirements as part of the bid submittal.
A qualifying local business shall be entitled to a reduction of five percent (5%) in the tabulation of its bid for purposes of determining the lowest responsible bidder, unless otherwise prohibited by law.
The Local Program shall be applicable to only purchases of materials,supplies, and equipment as well as contracts for maintenance work and other general services projects, which are competitively bid and which involve an expenditure of two-hundred thousand dollars ($200,000) or less. For recurring purchases, the Local Program shall be applicable only to the City’s first two- hundred thousand dollars ($200,000) worth of such purchases for any fiscal year, as determined by city staff in its sole discretion.
The Local Program shall also establish a preference for the purchase of materials, supplies, and equipment, as well as contracts for maintenance work and other general services, which are competitively bid and which involve an expenditure of more than two-hundred thousand dollars ($200,000). Such preference shall allow the City to take into consideration the net sales tax to be returned to the City as a result of an award to a qualifying Local Business in determining the lowest responsive and responsible bidder. The net sales tax shall be calculated based on the applicable bid price provided by the bidder in accordance with the City’s purchasingpolicy.
Local Bidder Preference Qualifications: (Bidder–provide the following information) __________________________________________________________________________ Bidder’s Name
__________________________________________________________________________ Bidder’s Address within City limits (a post office box does not qualify) Bidder’s City of Corona Business License Number: _________ ____________________ I hereby certify that I qualify for the City of Corona Local Bidder Preference Program. ___________________________________
Bidder’s Signature
___________________________________
Print Name
___________________________________
Title
NIB No.22-058RH Section V. “Bid & Content Forms”, Page 20 of 22 CCTV Sewer System Video Inspection Services
EXPERIENCE STATEMENT
To Be Completed and Submitted with Bid
List at least four (4) municipal or other public utility/entity references for work of a similar nature performed by Bidder within the last five (5) years.
Customer #1 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
Customer #2 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
NIB No.22-058RH Section V. “Bid & Content Forms”, Page 21 of 22 CCTV Sewer System Video Inspection Services
Customer #3 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
Customer #4 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
Bidder’s Name
Signature
Print Name and Title
NIB No. 22-058RH] Section V. “Bid / Price Forms”, Page 1 of 4 CCTV Sewer System Video Inspection Services
SECTION V.
BID FORM
BIDDER:
The undersigned, hereby declares that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:
CCTV SEWER SYSTEM VIDEO INSPECTION SERVICES
NIB NO. 22-058RH
The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Instructions to Bidders or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.
Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. _________, Expiration Date _______, class of license _____. DIR Registration No. ____________________. If the bidder is a joint venture, each member of the joint venture must include the above information.
The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.
Addenda No. _________ Dated: ___________________________ Addenda No. _________ Dated: ___________________________ Addenda No. _________ Dated: ___________________________ Addenda No. _________ Dated: ___________________________ The basis of Award of this Contract shall be on the lowest total for the Bid Schedule. In case of discrepancy between the unit price and the item cost set forth for a unit basis item, the unit price shall prevail and, shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
If alternate bid items are called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid only. However, the City may choose to award the contract on the basis of the base bid alone or the base bid and any alternate or combination of alternates.
NIB No. 22-058RH] Section V. “Bid / Price Forms”, Page 2 of 4 CCTV Sewer System Video Inspection Services
ANNUAL PURCHASE ORDER
The contract term shall be effective on or about June 2022 through June 30, 2024 with two (2) additional two (2) option year renewal periods, on an as-needed basis, with no guaranteed usage for [CCTV Sewer System Video Inspection Services]. Bid prices shall remain effective and in force for the entire two (2) fiscal year contract term. City reserves the right to exercise option year renewals in its sole discretion. Subsequent purchase order periods, if exercised by the City, are as follows:
Option 1, if exercised, shall be effective July 1, 2024 through June 30, 2026 Option 2, if exercised, shall be effective July 1, 2026 through June 30, 2028 Option year pricing shall be negotiated by the Parties prior to commencement of each additional two (2) fiscal year periods. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
No person, organization, or corporation is allowed to make, submit, or be interested in more than one Bid unless in a sub-contractual relationship with respect to the Bids. A person, organization or corporation submitting sub-proposals or quoting prices on materials to Bidders is prevented from submitting a Bid to the City as a primary bidder Cash discount allowable % days. Unless otherwise stated, payment terms are Net Thirty (30) Days. Contractor shall submit monthly invoice to include locations of work performed and copies of the corresponding month’s certified payroll records.
I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.
Signature:
Print Name:
Title:
Date:
NIB No. 22-058RH] Section V. “Bid / Price Forms”, Page 3 of 4 CCTV Sewer System Video Inspection Services
BID SCHEDULE
Contractor shall complete the Electronic Bid Schedule found in the Line Items tab within the PlanetBids electronic bidding system. Provide firm fixed bid prices to furnish all supervision, labor, materials, supplies, equipment, tools, transportation, services, traffic control (per latest revision of MUTCD) and any other incidental or additional costs to discharge all duties and obligations necessary and required to perform and complete the Project. The Contractor’s compensation will be computed on the basis of the actual quantities of completed Work. A copy of the Bid Schedule below is provided for reference purposes only and need not be completed and returned.
Bid Total Price in words (Items 1-4): _______
Emergency Response Hourly Rate (Min 4 hours): ___________________per hour rate____
ITEM DESCRIPTION EST
QTY UNIT COST
Pipe Size – cost per linear foot per pipe size
diameter to perform the CCTV of the pipe:
1 6” to 10” 1 LF
$
2 12” to 18” 1 LF
$
3 21” to 30” 1 LF $
4 Over 30” up to 42” 1 LF $
Bid Total Price (Items 1-4) $
NIB No. 22-058RH Section V. “Form of Agreement”, Page 1 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
SECTION VI.
FORM OF AGREEMENT
[***MODEL - REMOVE THIS TITLE WHEN USED***]
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – [***INSERT PROJECT NAME***])
1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***] (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and [***INSERT NAME***], a [***[INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY]***] with its principal place of business at [***INSERT ADDRESS***] (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain maintenance or other general services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing [***INSERT TYPE OF SERVICES***] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City.
Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the [***INSERT NAME OF PROJECT***] project (“Project”) as set forth in this Agreement.
2.3 Corona Utility Authority.
Contractor understands that the City has entered into a Water Enterprise Management Agreement and a Wastewater Enterprise Management Agreement, both dated as of February 6, NIB No. 22-058RH Section V. “Form of Agreement”, Page 2 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
2002, with the Corona Utility Authority (“CUA”) for the maintenance, management and operation of those utility systems (collectively, the “CUA Management Agreements”). To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, City enters into this Agreement on behalf of the CUA and subject to the terms of the applicable CUA Management Agreement(s).
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [***INSERT TYPE OF SERVICES***] maintenance or other general services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference.
All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from June 2022 to June 30, 2024 (“Term”), unless earlier terminated as provided herein. Contractor shall complete the Services within the Term of this Agreement, and shall meet any other established schedules and deadlines.
The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.5.8 below (each a “Renewal Term”).
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other completion schedule or milestones which may be separately agreed upon in writing by the Parties. Contractor NIB No. 22-058RH Section V. “Form of Agreement”, Page 3 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All Services performed by Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement.
The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor agrees that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be NIB No. 22-058RH Section V. “Form of Agreement”, Page 4 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.
3.2.9 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.
Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the Term of the Agreement. Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification and shall make them available to the City or its representatives for inspection and copy at any time NIB No. 22-058RH Section V. “Form of Agreement”, Page 5 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.9 or any of its subsections.
3.2.9.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.9.1.
3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.9.1 or 3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.
3.2.9.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.
3.2.9.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.2.9.6 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules NIB No. 22-058RH Section V. “Form of Agreement”, Page 6 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Contractor commences any Services under this Agreement, Contractor shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,000,000 MINIMUM; per occurrence for bodily injury, personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability:
$1,000,000 MINIMUM; per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 MINIMUM; per accident for bodily injury or disease.
3.2.10.3 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed NIB No. 22-058RH Section V. “Form of Agreement”, Page 7 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
(B) Waiver of Subrogation – Workers’ Compensation and
Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor. (C) All Coverages. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Contractor. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Other Provisions; Endorsements Preferred. Contractor shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Contractor:
(A) Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor.
Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer. (B) Notice. Contractor shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Contractor. Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.
3.2.10.5 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services NIB No. 22-058RH Section V. “Form of Agreement”, Page 8 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
under this Agreement commence, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.
3.2.10.7 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M. Best’s rating no less than A-:X and authorized to issue the required policies in California.
3.2.10.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.10.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.
3.2.10.10 Sub-Contractors. All subcontractors shall comply with each and every insurance provision of this Section 3.2.10. Contractor shall therefore not allow any subcontractor to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Agreement.
3.2.10.11 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.
3.2.11 Safety. Contractor shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and NIB No. 22-058RH Section V. “Form of Agreement”, Page 9 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.
3.2.12 Bonds.
3.2.12.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the Total Compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the Total Compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.12.4 Surety Qualifications. The bonds must be provided by a surety which is satisfactory to the City and which meets either of the following criteria: (1) a surety with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted surety insurer in California; or (2) a surety with a current A.M. Best’s rating no less than A-:X and authorized to issue the required bonds in California. If a surety does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
NIB No. 22-058RH Section V. “Form of Agreement”, Page 10 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
3.2.13 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed [***INSERT WRITTEN DOLLAR AMOUNT***] ($[***INSERT NUMERICAL DOLLAR AMOUNT***]) (“Total Compensation”) without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor.
The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor and its subcontractors shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are NIB No. 22-058RH Section V. “Form of Agreement”, Page 11 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
applicable. Contractor and its subcontractors shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no contractor or subcontractor may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. It is most efficient for the Contractor to obtain a copy of the prevailing wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may obtain a copy of the prevailing wages from the City’s Representative. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.6 Apprenticeable Crafts. If the work is being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, as well as any authorized reimbursable expenses, and Contractor shall be entitled to no further compensation.
Contractor may not terminate this Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
NIB No. 22-058RH Section V. “Form of Agreement”, Page 12 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:
Contractor:
[***INSERT NAME, ADDRESS & CONTACT PERSON***]
City:
City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: [***INSERT NAME & DEPARTMENT***]
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.2 Indemnification. To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have NIB No. 22-058RH Section V. “Form of Agreement”, Page 13 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.6.1 Subcontractors; Assignment or Transfer. Contractor shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Contractor shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subcontractors, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.
3.5.6.2 Corona Utility Authority. To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, Contractor has no right to terminate this Agreement, either with or without cause, based upon the existence or non-existence of either or both of the CUA Management Agreements. Therefore, if an applicable CUA Management Agreement expires or terminates for any reason, Contractor shall remain fully obligated to perform under this Agreement with the CUA or another third party contracted by the CUA for the maintenance, management and operation of the applicable utility system.
3.5.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.
All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
NIB No. 22-058RH Section V. “Form of Agreement”, Page 14 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
3.5.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.12 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.
3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
NIB No. 22-058RH Section V. “Form of Agreement”, Page 15 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both Parties.
[SIGNATURES ON NEXT 2 PAGES]
NIB No. 22-058RH Section V. “Form of Agreement”, Page 16 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
CITY’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – [***INSERT PROJECT NAME***]) IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
CITY OF CORONA
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
Attest:
_________________________
[***INSERT NAME***]
City Clerk
NIB No. 22-058RH Section V. “Form of Agreement”, Page 17 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
CONTRACTOR’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – [***INSERT PROJECT NAME***]) IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
[***INSERT NAME OF CONTRACTOR***]
a [***INSERT TYPE OF LEGAL ENTITY***]
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
NIB No. 22-058RH Section V. “Form of Agreement”, Page 18 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
EXHIBIT “A”
SCOPE OF SERVICES
INSERT PROPOSED SCOPE OF SERVICES
NIB No. 22-058RH Section V. “Form of Agreement”, Page 19 of 22 CCTV Sewer System Video Inspection Services
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019 (CITY ATTY: 07-17)
EXHIBIT “B”
SCHEDULE OF SERVICES
INSERT PROPOSED SCHEDULE OF SERVICES
NIB No. 22-058RH Section VII. Form of Agreement - Page 20 of 22 CCTV Sewer System Video Inspection Services **SAMPLE – DO NOT EXECUTE**** CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 04302019
(CITY ATTY: 07-17)
EXHIBIT “C”
COMPENSATION (PRICING/COST)
INSERT PROPOSED RATES & AUTHORIZED REIMBURSABLE EXPENSE