CA\DD\04000.12003\10190947.4
CITY OF CORONA
CITY OFFICIAL ADVANCE TRAVEL REQUEST (AP 01200.001)
Vice Mayor Tom Richins is requesting to travel to Sacramento, CA to attend the 2023 California Annual Peace Officer’s Memorial with Corona Police Department. on May 6th – May 8th, 2023.
Vice Mayor Tom Richins will be attending with the City of Corona Police Department to represent the City, act as a good will ambassador at the event, and pay tribute to the Riverside County Officer and Deputy who were killed in the line of duty. All actual and necessary expenses incurred by Vice Mayor Tom Richins for this trip, including, meals, lodging, transportation, and airfare, will be paid for or reimbursed by the City, so long as and to the extent such expenses comply with Administrative Policy 01200.001, Travel and Other Expense Reimbursement Policy. Estimated total costs for the requested trip are listed below:
Registration Meals Lodging Transportation Airfare
Other
(Please
list) Total*
$ $159.00 $ 838.42 $ $346.96 $ $1344.38
* Total cost is an estimate only, based on event information provided by requestor.
ATTACHMENTS: Hotel fees, Airfare, meals and schedule
PREPARED BY: _________________________ Date: ______________ Angela Nieto, Executive Assistant
REQUESTED BY: _________________________ Date: ______________ Tom Richins, Vice Mayor
COST ESTIMATED BY: _________________________ Date: ______________ Administrative Services Dept.
APPROVED BY: _________________________ Date: ______________ Tony Daddario, Mayor
03/29/23
03/29/23
03/29/23
DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE CA\DD\04000.12003\10190947.4
Guidelines and Procedures for City Official Advance Travel Request Form The following are to be used in conjunction with Administrative Policy 01200.001 (Travel & Other Expense Reimbursement Policy). These guidelines and procedures in no way supersede or override Administrative Policy 01200.001. • The City Official Advance Travel Request Form is to be used whenever a City Official is requesting to travel either overnight or via airplane. • Pursuant to Administrative Policy 01200.001, City Officials include elected officials and appointed members of City legislative bodies.
• Pursuant to Administrative Policy 01200.001, City Officials will be reimbursed for their actual and necessary expenses incurred in the performance of the official duties for their position, provided that reimbursement shall always be at the lesser of the actual cost or the current Internal Revenue Service (“IRS”) rates, unless otherwise approved by the City Council in advance as discussed further below. • Pursuant to Administrative Policy 01200.001, advance approval shall be obtained from the City Council, unless the Mayor finds that last minute travel up to $1,000 is necessary and advance Council agenda deadlines cannot be met. With Mayor approval, reporting must be made to the City Council at the next available meeting. • Approval shall be obtained before incurring any expenses. Expenses incurred outside the approved parameter of travel, as noted on the City Official Advance Travel Request Form, or in excess of that allowed under Administrative Policy 01200.001, will not be borne by the City. If these expenses are paid by the City Official, no reimbursement will be made by the City; if these expenses were charged to a City credit card, the City Official is responsible for the expense and shall promptly reimburse the City.
• As noted in Administrative Policy 01200.001, the City will not pay or reimburse certain categories of expenses, including, but not limited to, the following:
o Personal portion of the trip, including expenses incurred for family member(s), friends and/or pets who accompany the City Official;
o Travel relating to political events;
o Entertainment expenses not directly required as part of official business; o Personal automobile expenses, including traffic citation; o Personal losses incurred while on City business.
• City Officials shall provide necessary documentation such as receipts and hotel folio to substantiate all expenses incurred. Expenses incurred without receipts will not be reimbursed; if such an expense is charged on a City credit card, the City may request the City Official to reimburse the City if the expense cannot be substantiated in another manner.
DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE Thank you for choosing to stay with Hyatt Hotels & Resorts Confirmation: # 5256040
Hyatt Regency Sacramento
1209 L Street Sacramento, 95814 United States
Tel: +1 916 443 1234
Check-in Sat, May 6, 2023
03:00 PM
Check-out Mon, May 8, 2023
12:00 PM
Guests 1 Guest
Rate Standard Rate
Room (1) 1 King Bed Capitol
View
Reservation Summary
Total Cash Per Room* $838.42
Sat, May 6 $361.00
Sun, May 7 $361.00
Subtotal $722.00
TOURISM FEE $28.88
OCCUPANCY TAX $86.64
CA ASSESSMENT $0.90
Taxes & Fees $116.42
*Changes in taxes or fees will affect the total price.
Name Mr. Thomas Richins
Email TOM.RICHINS@CORONA
CA.GOV
Address 400 S. Vicentia Ave.
315
Corona, CA 92882 US
Phone Number (951) 279-3710
World of Hyatt
Membership #
565403332M
Visa xxxx8668
Exp 1/2024
Guest Details
Membership Details
Payment Details
Need help with your reservation? Contact Hyatt Customer Service 1 800 233 1234 Live Chat
DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE Special Requests
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Cancellation Policy
24Hours PRIOR TO 11:59 PM LOCAL TIME THE DAY OF ARRIVAL or 1 Night Fee/ Credit Card Req Need help with your reservation? Contact Hyatt Customer Service 1 800 233 1234 DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE Hi, Angela 0 points My Account | Log out Español
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CONFIRMATION #
27JQSX
MAY 6 - 8
ONT SMF
FLIGHT TOTAL
346.96
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DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE Departing 5/6/23 Saturday
Returning 5/8/23 Monday
MAY 6 - 8
Ontario/LA, CA to Sacramento, CA
PASSENGERS EST. POINTS EXTRAS FARE
Thomas Richins + 2,951 Anytime
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DEPARTS ONT
Ontario/LA, CA - ONT
FLIGHT
2929
SCHEDULED AIRCRAFT
Boeing 737-700
Subject to change
ARRIVES SMF
Sacramento, CA - SMF
TRAVEL TIME
1hr 15min
3:55 PM
Nonstop
5:10 PM
Anytime
(Passenger x1)
$161.93
SUBTOTAL
$161.93
DEPARTS SMF
Sacramento, CA - SMF
FLIGHT
2677
SCHEDULED AIRCRAFT
Boeing 737-700
Subject to change
ARRIVES ONT
Ontario/LA, CA - ONT
TRAVEL TIME
1hr 20min
6:40 PM
Nonstop
8:00 PM
Anytime
(Passenger x1)
$133.10
SUBTOTAL
$133.10
Taxes & fees
Flight total 346.96
$51.93
$
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WHERE ARE YOU HEADED?
Sacramento
CHECK-IN CHECK-OUT
Sat, May 6, 2023 Mon, May 8, 2023
ROOMS
1 ADULTS
1 CHILDREN
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PAYMENT INFORMATION AMOUNT PAID
4715290007878668
XXXXXXXXXXXX8668
Expiration: 1/24
CARD HOLDER
Corona City Council
BILLING ADDRESS
400 S. Vicentia Ave. #315
Same
Corona, CA US 92882 346.96
Total charged
SUBTOTAL 295.03
TAXES & FEES 51.93
TOTAL DOLLARS 346.96
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DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE Saturday, May 6th Sunday, May 7, 2023 Monday, May 8, 2023 TOTALS Breakfast – None Breakfast - $16.00 Breakfast - $16.00 $32.00 Lunch – None Lunch - $17.00 Lunch - $17.00 $34.00
Dinner - $31.00 Dinner - $31.00 Dinner - $31.00 $93.00
TOTAL - $31.00 TOTAL - $64.00 TOTAL - $64.0000 $159.00
DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE Sponsored by the California Peace Officers’ Memorial Foundation: www.camemorial.org The CPOMF is a non-profit charitable organization, Federal Tax ID #95-4350983
45th Annual
CALIFORNIA PEACE OFFICERS’ MEMORIAL CEREMONIES
May 7 & 8, 2023 10th Street at Capitol Mall Sacramento
IN THE LINE OF DUTY
Officer Tyler Ryan Lenehan
Elk Grove Police Department
EOW: January 21, 2022
Officer Nicholas Vella
Huntington Beach Police Department
EOW: February 19, 2022
Correctional Lieutenant Steve M. Taylor
Riverside Co. Sheriff’s Office
EOW: February 24, 2022
Officer Jorge David Alvarado
Salinas Police Department
EOW: February 25, 2022
Officer Houston Ryan Tipping
Los Angeles Police Department
EOW: May 29, 2022
Sergeant Michael Paredes
El Monte Police Department
EOW: June 14, 2022
Officer Joseph Santana
El Monte Police Department
EOW: June 14, 2022
Deputy Isaiah Cordero
Riverside Co. Sheriff’s Office
EOW: December 29, 2022
ENROLLED FROM PRIOR YEARS
Officer Michael Edward Wall
Los Angeles Co. Probation Department
EOW: April 30, 2021
DocuSign Envelope ID: 78326080-9948-4749-9407-AAA406D52BBE