Agreement between Fiscal Sponsor and Applicant Organization This agreement is made the 15th day of March2023 between the City of Corona, a California municipal corporation (Fiscal Sponsor) and FireSafe Corona (Applicant Organization).
The purpose of this agreement is to establish a fiscal sponsorship for the fiscal management and/or project management needs of the sponsored organization with regard to the (proposed grant project). If the proposed project is funded, the Fiscal Sponsor organization will be subject to the regulations applicable to its organization type under the funding program.
The sponsoring organization will be referred to as “Fiscal Sponsor” and the sponsored group shall be referred to as “Grantee” in this document. Both parties are equally responsible for abiding by all of the terms and regulations cited in the CFSC grant agreement. The Fiscal Sponsor and the Grantee are considered “co applicants” for this grant.
1. The Fiscal Sponsor agrees to assume administrative and financial responsibilities for the purposes of the above CFSC grant.
a. They will provide these services at no charge, but will provide required documentation of these free services for use as in-kind match for the grantee.
2. The Fiscal Sponsor also agrees to ensure that all progress reports, special reports, and final closeout documents are prepared and submitted for the grant as part of this agreement.
3. The Fiscal Sponsor and the Grantee understand that the Grantee shall not be a signer on the bank accounts related to this grant and administered by the Fiscal Sponsor, nor shall any representative ofthe Grantee organization have access to a debit card connected to the Fiscal Sponsor’s grant bank account.
4. The Fiscal Sponsor understands that all accounting and funds related to this grant shall be kept separate from the Fiscal Sponsor’s other funds through a process of “fund accounting”, by which the income and expenditures of the grant funds can be accurately and clearly distinguished.The Fiscal Sponsor shall clearly document the process by which the funds will be separately handled and avoid any comingling or the appearance of comingling of the funds. Since the grant funds will be received by the Fiscal Sponsor, the Fiscal Sponsor will include the grant funds in its organizational accounting system, IRS 990 filings and audits. The Fiscal Sponsor is fiscally liable for the proper use of the funds and for providing accurate and complete accounting records.
5. (Federal Grants only) The Fiscal Sponsor also understands that since these grant funds are part of their overall financial management, they may be subject to an A-133 audit, if they meet the federal threshold on expenses that would require such an audit. The Fiscal Sponsor shall review the potential impact of an A-133 audit on their organization and determine that should such a situation occur what additional costs, if any, would be imposed on the Grantee for their share in such an audit. This estimate of cost shall be included in the overall charges to the Grantee for the services of the Fiscal Sponsor at the time this agreement is signed. It is understood by both parties that this is an estimated cost that may or may not be incurred but should be budgeted.
DocuSign Envelope ID: 264328DE-F1CD-4C5D-9CDB-38BEFCEEFE21
6. The Grantee and the Fiscal Sponsor shall each designate a single person from their organization to be the single point of contact for one another and for CFSC.
7. The Fiscal Sponsor agrees to communicate with CFSC and the Grantee when necessary, and shall provide their point of contact and all relevant grant materials whenever a site visit is required by the funding entity, CFSC.
8. Both the Fiscal Sponsor and the Grantee understand and agree that they will safely store all documents related to the CFSC grant until CFSC notifies them in writing that the documents are no longer subject to audit.
9. The term of this Fiscal Sponsor agreement shall be the same term as the grant agreement with CFSC and any additional document retention period described in the grant subaward agreement.
10. Should there be a dispute between the Fiscal Sponsor and the Grantee, CFSC shall be notified immediately and attempts to resolve the situation in a positive manner should be taken.
In witness, whereof,the parties hereto have executedthis agreement on the day and year first written above.
Accepted for the Fiscal Sponsor:
Authorized Signer (sign and print): Date:
Accepted for the Grantee:
Authorized Signer (sign and print): Date:
DocuSign Envelope ID: 264328DE-F1CD-4C5D-9CDB-38BEFCEEFE21 Brian Young 3/15/2023
MAJOR DHILLON 3/15/2023
Certificate Of Completion
Envelope Id: 264328DEF1CD4C5D9CDB38BEFCEEFE21 Status: Completed Subject: Complete with DocuSign: FISCAL SPONSOR AGREEMENT FOR FIRESAFE CORONA GRANT FUNDING ACC...
Source Envelope:
Document Pages: 2 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 0 Tammy Gonzalez
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
400 S Vicentia Ave
Corona, CA 92882
[email protected]
IP Address: 52.243.155.252
Record Tracking
Status: Original
3/15/2023 10:46:51 AM
Holder: Tammy Gonzalez
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Corona, CA Location: DocuSign Signer Events Signature Timestamp
Brian Young
[email protected]
Fire Chief
07/29/21
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Using IP Address: 64.29.226.10
Sent: 3/15/2023 11:03:49 AM
Viewed: 3/15/2023 1:54:02 PM
Signed: 3/15/2023 1:54:33 PM
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MAJOR DHILLON
[email protected]
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(None)
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Sent: 3/15/2023 1:54:34 PM
Viewed: 3/15/2023 5:51:54 PM
Signed: 3/15/2023 5:52:44 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Envelope Sent Hashed/Encrypted 3/15/2023 11:03:49 AM
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