CA\DD\04000.12003\10190947.4
CITY OF CORONA
CITY OFFICIAL ADVANCE TRAVEL REQUEST (AP 01200.001)
Council Member Wes Speake is requesting to travel to Sacramento, California to attend a meeting at the State Capitol on Wednesday, September 6, 2023. The purpose of this trip is to meet with Assemblymember Bill Essayli along with Riverside County Transportation Commission Executive Director and Caltrans’s Deputy Director to discuss the 15 lane drops and assist with some of the technical issues. Council Member Wes Speake is a Board Member with the Riverside County Transportation Commission representing the City of Corona. All actual and necessary expenses incurred by Council Member Wes Speake for this trip, including meals, transportation, and airfare, will be paid for or reimbursed by the City, so long as and to the extent such expenses comply with Administrative Policy 01200.001, Travel and Other Expense Reimbursement Policy. Estimated total costs for the requested trip are listed below:
Registration Meals Lodging Transportation Airfare
Other
(Please
list) Total*
$ NONE $ 64.00 $ NONE $ 100.00 $477.97 $ $641.97
* Total cost is an estimate only, based on event information provided by requestor.
ATTACHMENTS: Meals, Transportation and Airfare
PREPARED BY: _________________________ Date: ______________ Angela, Nieto, Executive Assistant
REQUESTED BY: _________________________ Date: ______________ Council Member Wes Speake
COST ESTIMATED BY: _________________________ Date: ______________ Administrative Services Dept.
APPROVED BY: _________________________ Date: ______________ Mayor
DocuSign Envelope ID: 8A959DE3-EF99-4993-A47D-0049E20E328C 8/29/2023
8/30/2023
8/30/2023
CA\DD\04000.12003\10190947.4
Guidelines and Procedures for City Official Advance Travel Request Form The following are to be used in conjunction with Administrative Policy 01200.001 (Travel & Other Expense Reimbursement Policy). These guidelines and procedures in no way supersede or override Administrative Policy 01200.001. • The City Official Advance Travel Request Form is to be used whenever a City Official is requesting to travel either overnight or via airplane. • Pursuant to Administrative Policy 01200.001, City Officials include elected officials and appointed members of City legislative bodies.
• Pursuant to Administrative Policy 01200.001, City Officials will be reimbursed for their actual and necessary expenses incurred in the performance of the official duties for their position, provided that reimbursement shall always be at the lesser of the actual cost or the current Internal Revenue Service (“IRS”) rates, unless otherwise approved by the City Council in advance as discussed further below. • Pursuant to Administrative Policy 01200.001, advance approval shall be obtained from the City Council, unless the Mayor finds that last minute travel up to $1,000 is necessary and advance Council agenda deadlines cannot be met. With Mayor approval, reporting must be made to the City Council at the next available meeting. • Approval shall be obtained before incurring any expenses. Expenses incurred outside the approved parameter of travel, as noted on the City Official Advance Travel Request Form, or in excess of that allowed under Administrative Policy 01200.001, will not be borne by the City. If these expenses are paid by the City Official, no reimbursement will be made by the City; if these expenses were charged to a City credit card, the City Official is responsible for the expense and shall promptly reimburse the City.
• As noted in Administrative Policy 01200.001, the City will not pay or reimburse certain categories of expenses, including, but not limited to, the following:
o Personal portion of the trip, including expenses incurred for family member(s), friends and/or pets who accompany the City Official;
o Travel relating to political events;
o Entertainment expenses not directly required as part of official business; o Personal automobile expenses, including traffic citation; o Personal losses incurred while on City business.
• City Officials shall provide necessary documentation such as receipts and hotel folio to substantiate all expenses incurred. Expenses incurred without receipts will not be reimbursed; if such an expense is charged on a City credit card, the City may request the City Official to reimburse the City if the expense cannot be substantiated in another manner.
DocuSign Envelope ID: 8A959DE3-EF99-4993-A47D-0049E20E328C PER DIEM Total
BREAKFAST $16.00 $16.00
LUNCH $17.00 $17.00
DINNER $31.00 $31.00
$64.00
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Trip summary
Flight
CONFIRMATION #
2EQTPN
DEPART
9/6
Wednesday
ONT
9:40 AM SMF11:00 AM
RETURN
9/6
Wednesday
SMF
5:50 PM ONT7:10 PM
PASSENGERS
Wes Speake
AMOUNT PAID
$0.00
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SEP 6
Ontario/LA, CA to Sacramento, CA
PASSENGERS EXTRAS FARE
9/6 - Sacramento
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DocuSign Envelope ID: 8A959DE3-EF99-4993-A47D-0049E20E328C Departing 9/6/23 Wednesday
Returning 9/6/23 Wednesday
PASSENGERS EXTRAS FARE
Wes Speake — Wanna Get Away Plus
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WiFi available Live TV available
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DEPARTS ONT
Ontario/LA, CA - ONT
FLIGHT
2585
ARRIVES SMF
Sacramento, CA - SMF
TRAVEL TIME
1hr 20min
9:40 AM
Nonstop
11:00 AM
Wanna Get Away Plus
(Passenger x1)
DEPARTS SMF
Sacramento, CA - SMF
FLIGHT
208
ARRIVES ONT
Ontario/LA, CA - ONT
TRAVEL TIME
1hr 20min
5:50 PM
Nonstop
7:10 PM
Wanna Get Away Plus
(Passenger x1)
Pricing & funds summary
TOTAL PAID $0.00
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Flight
CONFIRMATION #
2EQTPN
SEP 5 ONT SMF
FLIGHT TOTAL
477.97
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SEP 5
Ontario/LA, CA to Sacramento, CA
PASSENGERS EST. POINTS EXTRAS FARE
9/5 - Sacramento
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DocuSign Envelope ID: 8A959DE3-EF99-4993-A47D-0049E20E328C Departing 9/5/23 Tuesday
Returning 9/5/23 Tuesday
PASSENGERS EST. POINTS EXTRAS FARE
Wes Speake + 3,336 — Wanna Get Away Plus
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WiFi available Live TV available
Helpful Information:
Starting July 1, 2023 (12:00 a.m. CT), for Wanna Get Away® or Wanna Get Away Plus™ reward travel reservations (booked with points): If you do not cancel your reservation at least 10 minutes before the flight’s original scheduled departure time, any points used for booking will be forfeited, along with any taxes and fees associated with your reward travel reservation. For Anytime or Business Select® reward travel reservations: the points used for booking will be redeposited to the purchaser's Rapid Rewards® account, and any taxes and fees associated with the reward travel reservation will be converted into a Transferable Flight Credit™ for future use.
Please read the fare rules associated with this purchase.
When booking with Rapid Rewards points, your points balance may not immediately update in your account.
REAL ID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you will need a state-issued REAL ID compliant license or identification card, or another acceptable form of ID (such as a U.S. Passport), to fly within the United States. Visit www.tsa.gov for a list of acceptable forms of ID and additional information regarding REAL ID requirement.
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DEPARTS ONT
Ontario/LA, CA - ONT
FLIGHT
2585
SCHEDULED
AIRCRAFT
Boeing 737 MAX8
Subject to change
ARRIVES SMF
Sacramento, CA - SMF
TRAVEL TIME
1hr 20min
9:40 AM
Nonstop
11:00 AM
Wanna Get Away Plus
(Passenger x1)
$208.45
SUBTOTAL
$208.45
DEPARTS SMF
Sacramento, CA - SMF
FLIGHT
208
SCHEDULED
AIRCRAFT
Boeing 737-700
Subject to change
ARRIVES ONT
Ontario/LA, CA - ONT
TRAVEL TIME
1hr 20min
5:50 PM
Nonstop
7:10 PM
Wanna Get Away Plus
(Passenger x1)
$208.45
SUBTOTAL
$208.45
Taxes & fees
Flight total 477.97
$61.07
$
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DocuSign Envelope ID: 8A959DE3-EF99-4993-A47D-0049E20E328C
PAYMENT INFORMATION AMOUNT PAID
4715290007878668
XXXXXXXXXXXX8668
Expiration: 1/24
CARD HOLDER
Corona City Council
BILLING ADDRESS
400 S. Vicentia Ave. #315
Same
Corona, CA US 92882 477.97
Total charged
SUBTOTAL 416.90
TAXES & FEES 61.07
TOTAL DOLLARS 477.97
Payment summary
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DocuSign Envelope ID: 8A959DE3-EF99-4993-A47D-0049E20E328C