RFP 24-001SB Section I. “Advertising Notice”, Page 1 of 2 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services July 18, 2023
SUBJECT: REQUEST FOR PROPOSALS (RFP) 24-001SB
The City of Corona Utilities Department (UD) (City) invites qualified proposals for:
CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES
Parties interested in obtaining a copy of this RFP 24-001SB may do so by registering with PlanetBids as a City of Corona vendor by visiting the PlanetBids Vendor Portal:
https://www. planetbids. com/portal/portal. cfm?CompanyID=39497. Registered vendors can download a copy of this RFP 24-001SB and supporting documents at no cost and receive addenda and other notifications when issued.
Closing: Proposals shall be submitted electronically before 10:00 AM, August 18, 2023 through the PlanetBids Vendor Portal. It is the Contractor’s responsibility to allow sufficient time to complete and upload its proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the Contractor properly uploads all required documents.
The City will only consider electronic proposals that have been transmitted successfully and issued a time stamped confirmation number from PlanetBids indicating the proposal was successfully transmitted. Transmission of proposals by any other means will not be accepted. Contractors are solely responsible for informing themselves with respect to proper usage of the PlanetBids online bid management system, for ensuring the capability of their computer system to upload the required documents, and for the reliability of their internet service. Failure of the Contractor to successfully transmit an electronic proposal shall be at the Contractor’s sole risk and no relief will not be given for late or improperly submitted proposals.
Contractors experiencing technical difficulties with the proposal transmission process should contact PlanetBids Support at (818) 992-1771. Contractors that continue to experience difficulty with the PlanetBids system should contact the City of Corona Purchasing Division at (951) 736- 2274. Neither the City nor PlanetBids make any guarantees or assurances as to the timely availability of assistance or resolution of any given issue prior to the proposal submission date and time.
The services under this RFP are subject to the payment of not less than prevailing wages pursuant to Chapter 1 (beginning at Section 1720 et seq. ) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”). The Director of the Department of Industrial Relations (“DIR”) has determined the RFP 24-001SB Section I. “Advertising Notice”, Page 2 of 2 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Agreement which will be awarded to the successful Contractor, copies of which are on file and will be made available to any interested party upon request from the City or online at http://www. dir. ca. gov/dlsr. A copy of these rates shall be posted by the successful Contractor at the job site.
Pursuant to SB 854, which amended the Prevailing Wage Laws, certain categories of services are subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no Contractor or subContractor may be listed on a proposal for these contracts unless registered with the DIR pursuant to Labor Code section 1725. 5. Beginning April 1, 2015, no Contractor or subContractor may be awarded a contract unless registered with the DIR pursuant to Labor Code section 1725. 5. The DIR registration number for each Contractor and subContractor must be identified on the Contractor’s proposal - failure to identify this number could result in the proposal being rejected as non-responsive. It is each Contractor’s responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.
Each bidder or subCcontractor shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following appropriate classification(s) of contractor’s license(s), for the work bid upon, and must maintain the license(s) throughout the duration of the Contract: valid General Engineering A Contractor, a C-36, or a D-64.
The Services required under this RFP will be performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and Contractor shall comply with the provisions of Section 1777. 5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade.
Issuance of this RFP and/or receipt of proposals does not commit City to award a contract.
Signed,
Scott Briggs
Lead Purchasing Specialist, Finance Department, City of Corona 400 South Vicentia Avenue, Suite 320
Corona, CA 92882
Office: 951-736-2369 | www.CoronaCA.gov
RFP 24-001SB Section I. “Invitation”, Page 1 of 1
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services July 18, 2023
SUBJECT: REQUEST FOR PROPOSALS (RFP) 24-001SB
SECTION I
INVITATION
The City of Corona Utilities Department (UD) (City) invites proposals from qualified Contractors for:
CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES
Please read this entire RFP package and include all requested information and forms in your proposal. Proposals must be signed by an authorized agent of the company submitting a proposal in order to be considered responsive.
Tentative Milestones RFP Calendar
(Subject to change at City’s discretion)
1. Issue RFP on Planet Bids ....................................................................................... July 18, 2023
2. Written Questions from Contractor Due on Planet Bids .................... 10:00 AM, July 31, 2023
3. Responses from City Due ................................................................................... August 3, 2023
4. Proposals Due ............................................................................... 10:00 AM, August 18, 2023
5. Proposal Evaluation Completed ........................................................................ August 24, 2023
6. Council Action ............................................................................................ September 20, 2023
7. City P.O. + Notice to Proceed ..................................................................... September 28, 2023 Table of Contents
SECTION I ........................................................................................................................ Invitation SECTION II ............................................................................................................RFP Instructions SECTION III ..................................................................................................Evaluation and Award SECTION IV ...................................................................... Project Description and Scope of Work SECTION V ......................................................................................... Proposal Content and Forms SECTION VI ................................................................................................................... Price Form SECTION VII .................................................................................................... Form of Agreement
APPENDICES
APPENDIX A : Notice Designating Sole Source Equipment And Products APPENDIX B : Sole Source Specifications
RFP 24-001SB Section II. “RFP Instructions”, Page 1 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services SECTION II.
RFP INSTRUCTIONS
A. Proposal Format
The proposal should consist of the following sections, at minimum. Supplemental information beneficial to the proposal is acceptable as attachments or Appendices if directly applicable. Contractors are encouraged to be concise with the company background and experience sections and focus on experience delivering schedule-driven construction management and inspection services projects.
1. Project Understanding & Approach
2. Work Plan
3. Labor Hour Estimate and Fee Proposal (Break down job classification and type of costs by amount and/or rates)
4. Summary of Experience
5. Appendices
B. Examination of Proposal Documents
By submitting a proposal, Contractors represent they have thoroughly examined and become familiar with the work required under this RFP, have reviewed the project location, understand the project objectives and are capable of performing quality work to achieve the City’s objectives.
C. Addenda
Substantive City changes to the requirements will be made by written addendum. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Purchase Order and/or Agreement. Copies of all Addenda will be furnished through the City’s electronic bidding system, PlanetBids, no later than 72 hours prior to the proposal Due Date and Time. Contractors shall access any and all Addenda from the electronic bidding system’s Addenda & Email tab for this RFP.
All registered vendors with a status of either bidder or non-bidder that have downloaded a copy of this RFP and supporting documents will be notified by a system generated email from PlanetBids when an Addendum has been issued. It is the sole responsibility of Contractors to ensure they have received all addenda prior to submitting a proposal. To this end, each Contractor should contact the City’s Purchasing Division prior to the proposal due date to verify receipt of all Addenda issued. Contractors shall acknowledge receipt of all Addenda when submitting their electronic proposals.
RFP 24-001SB Section II. “RFP Instructions”, Page 2 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services D. Clarifications
1. Examination of Documents
Should a Contractor require clarifications to this RFP, Contractor shall notify the City in writing in accordance with Section D. 2 below. Should it be found that the point in question is not clearly and fully set forth in the RFP, the City shall issue a written addendum clarifying the matter.
2. Submitting Requests
Contractors shall submit all questions, clarifications or comments through the City’s PlanetBids electronic bidding system:
https://www.planetbids.com/portal/portal.cfm?CompanyID=39497 utilizing the Questions & Answers tab. Contractor questions must be submitted no later than 10:00 AM, July 31, 2023. Please note the City’s electronic bidding system will not allow inquiries to be submitted after this date and time.
3. City Responses
a. Responses from the City will be communicated in writing by way of addendum in accordance with Section C above. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of any oral instruction.
b. The Tentative Schedule may change at any time. Any and all changes to the Tentative Schedule will be made by way of addendum. If an Addendum is issued less than 72 hours before the proposal due date and time, the proposal due date will be extended.
E. Submission of Proposals
1. Date and Time
All proposals shall be submitted no later than 10:00 AM, August 18, 2023.
2. Electronic Submission
Proposals shall be submitted electronically using the City’s PlanetBids Vendor Portal.
The City’s electronic bidding system will not allow proposals to be submitted after the due date and time. It is the Contractor’s responsibility to allow sufficient time to complete and submit their proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the Contractor properly uploads all required documents. Only electronic proposals will be accepted; hard copy proposals will be rejected as nonresponsive and returned unopened without exception.
RFP 24-001SB Section II. “RFP Instructions”, Page 3 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
3. Acceptance of Proposals
a. The City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in a proposal. b. The City reserves the right to withdraw this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any Contractor responding to this RFP.
c. The City reserves the right to postpone proposal opening for its own convenience.
F. Proposal Withdrawal
Electronic proposals may be withdrawn by Contractor prior to the date and time set forth in Section E. 1 above. After that time, Contractors may not withdraw their proposals for a period of ninety (90) days from the Proposal Submittal Deadline. At no time may the successful Contractor(s) withdraw their proposal(s).
G. Pre-Contractual Expenses
Pre-contractual expenses are defined as expenses incurred by the Contractor in:
1. Preparing its proposal in response to this RFP;
2. Submitting the proposal to City;
3. Negotiating with City on any matter related to the proposal; or
4. Any other expenses incurred by the Contractor prior to date of award, if any.
The City shall not, in any event, be liable for any pre-contractual expenses incurred by Contractor in the preparation of its proposal. Contractor shall not include any such expenses as part of its proposal.
H. Contract Award
Issuance of this RFP and receipt of proposals does not commit the City to award a contract.
The City reserves the right to postpone proposal opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to request additional information from Contractors as appropriate, to negotiate with other than the selected Contractor(s) should negotiations with the selected Contractor(s) be terminated, to negotiate with more than one Contractor simultaneously, or to cancel all or part of this RFP.
A. Term of Contract
The contract term shall be effective on or about September 20, 2023 through June 30, 2025.
Option 1, if exercised, shall be effective July 1, 2025 through June 30, 2027 Option 2, if exercised, shall be effective July 1, 2027 through June 30, 2029 RFP 24-001SB Section II. “RFP Instructions”, Page 4 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services No price increases will be permitted during the initial contract term. All price decreases (for example, if Ccontractor offers lower prices to another governmental entity) will automatically be extended to the City. The City requires written proof of price increases prior to any approved price adjustment. After the first year of the award, a minimum of thirty (30) days advance written notice is required for consideration and approval by City.
No retroactive price adjustments will be considered. The net dollar amount of profit will remain firm during the period of the Agreement. Annual increases will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
I. Acceptance of Order
The successful Contractor(s) will be required to accept a Purchase Order and execute a written Agreement (see Section VII, Form of Agreement) in accordance with and including as a part thereof the published notice of Request for Proposals and this Request for Proposals, including all requirements, conditions and specifications contained herein, with no exceptions other than those specifically listed in the written purchase order and/or Agreement.
J. Contractor Performance
It is the intent of the City to create a long-term working partnership with the Contractor.
The City’s representative will be completing a Vendor Performance Evaluation Form on a periodic basis. An example of this type of form can be reviewed in Section V. This type of form will be the basis for periodic assessments by the City to establish contract performance metrics.
K. City of Corona Business License
The successful Contractor(s) and any sub-Contractors are required to obtain a City of Corona Business License prior to contract award and to maintain the license for the entire term of the Agreement. The Business License is not a prerequisite for submission of a proposal. Inquiries regarding the City Business License may be answered by calling 951- 736-2275 or by visiting the City’s website:
https://www.coronaca.gov/government/departments-divisions/finance/business-licenseinfo.
L. Prevailing Wage
Refer to Section VII, Form of Agreement, Section 3.3.5 for Prevailing Wage requirements.
M. Insurance Requirements
Within ten (10) consecutive calendar days after the notice of award, the Contractor to whom a contract is awarded from this request for proposals shall furnish the City, through RFP 24-001SB Section II. “RFP Instructions”, Page 5 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services its third-party insurance partner, Exigis, with the certificates of insurance and endorsements evidencing coverage as specified in Section VII, Form of Agreement, Section 3.2.10 Insurance, et seq. and naming the City of Corona, its directors, officials, employees, volunteers and agents as additional insureds by written endorsement. Failure to do so may, in the sole discretion of the City, result in the forfeiture of the Contract Award.
The City’s insurance requirements have been updated. Contractors are encouraged to have their insurance provider(s) review the insurance requirements, pursuant to the Form of Agreement, to ensure the revised minimum coverage limits, endorsements and other requirements can be met.
Contractors shall review, complete and sign the Acknowledgment of Insurance Requirements Check Sheet included in Section V and return with their proposal. Any exceptions or deviations to the City’s insurance requirements must be submitted to the City during the Questions and Answer period. Contractors are cautioned that exceptions or deviations from the RFP insurance requirements may cause their proposal to be rejected as non-responsive.
O. Safety Requirements/Violations
Safety at the Project sites during performance of the work is of paramount concern to the City. Accordingly, Contractors must not have committed any serious violations within the last two (2) years or any willful violations within the last five (5) years of federal or state OSHA regulations. Contractors must identify the number of OSHA violations on the INDUSTRIAL SAFETY RECORD form. Any serious or willful violation may render a proposal as non-responsive. We strongly encourage full disclosure since failure to identify all violations on the INDUSTRIAL SAFETY RECORD form may result in rejection of the proposal as non-responsive or the Contractor as non-responsible following a hearing. A citation properly appealed through OSHA is not considered to be a violation until the matter is closed and considered final by OSHA. The City still expects this information to be disclosed by the Contractor, with an explanation and documentation showing that the matter is properly under appeal with OSHA and not considered closed or final. Failure to be forthcoming with this information may result in rejection of the proposal as nonresponsive.
RFP 24-001SB Section II. “RFP Instructions”, Page 6 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services P. Payment (Labor and Materials Bond Requirements)
Each individual call-out under this Agreement is a separate project for purposes of the City’s bidding and purchasing requirements, including, but not limited to, its bond requirements provided for in Civil Code Section 9550, which mandates that the City require a payment bond for certain public work projects involving an expenditure in excess of $25,000.
Payment Bonds: Contractor shall provide a 100% payment bond for all individual call-out projects for which a project work order has been issued by the City in excess of $25,000.
Performance Bonds: Contractor shall be required to provide a 100% performance bond whenever the City indicates that one is required in the project work order issued for an individual call-out project.
Cost of Bonds: Whenever a bond is required by the City for an individual call-out project, Contractor will be able to include the costs of the bonds for that individual call-out.
Within ten (10) consecutive calendar days after notice of award for the individual call-out, the Contractor shall deliver to the City a Payment (Labor and Materials) Bond in the form supplied by the City. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business in the State of California and satisfactory to the City. The City does not require original, embossed corporate seals on any bonds. However, the City reserves the right at any time to demand an original bond with an embossed corporate seal, and Contractor shall supply such bond within seven (7) calendar days of any such request.
Q. Negative History
Contractor must include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the firm or in which the firm has been judged guilty or liable within the last five (5) years.
If there is no negative history to disclose, the firm must affirmatively state in its Proposal, there is no negative history to report.
Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.
R. Public Records
Responses (proposals) to this Request for Proposal (RFP) and the documents constituting any contract entered into thereafter become the exclusive property of the City and shall be subject to the California Public Records Act (Government Code Section 6250 et seq. ). The City’s use and disclosure of its records are governed by this Act.
Those elements in each proposal which proposer considers to be trade secrets, as that term is defined in Civil Code Section 3426. 1(d), or otherwise exempt by law from disclosure, RFP 24-001SB Section II. “RFP Instructions”, Page 7 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services should be prominently marked by proposer. The City will use its best efforts to inform proposer of any request for disclosure of any such document. The City shall not in any way be liable or responsible for the disclosure of any such records including, without limitation; those so marked if disclosure is deemed to be required by law or by an order of the Court.
In the event of litigation concerning disclosure of information the proposer considers exempt from disclosure, the City will act as a stakeholder only, holding the information until otherwise ordered by a court or other legal process. If the City is required to defend an action arising out of a Public Records Act request for any of the contents of a proposer’s proposal marked “Confidential”, “Proprietary”, or “Trade Secret”, proposer shall defend and indemnify the City from all liability, damages, costs, and expense, including attorneys’ fees, in any action or proceeding arising under the Public Records Act.
Because the proposal documents are available for review by any person after award of a contract resulting from an RFP, the City shall not in any way be held responsible for disclosure of any “Confidential,” Proprietary,” or “Trade Secret” files and as part of the file name.
S. Special Provisions for Services
1. Accessibility. Contractor shall fully inform himself regarding any peculiarities and limitations of the spaces available for the performance of work under this contract.
Contractor shall exercise due and particular caution to determine that all parts of his work are made quickly and easily accessible.
2. Authority of the City of Corona. Subject to the power and authority of the City as provided by law in this contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide questions that may arise relative to the fulfillment of the contract or the obligations of the Contractor hereunder.
3. Changes in Work. The City may, at any time work is in progress, by written order and without notice to the sureties, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the City may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the City. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined in accordance with the unit prices quoted.
4. Contract Incorporation. This contract embodies the entire contract between the City and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the RFP solicitation, all addenda, all of Contractor’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.
RFP 24-001SB Section II. “RFP Instructions”, Page 8 of 8 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
5. Rejection of Work. Contractor agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.
T. Labor Compliance:
1. Certified Payroll Records:
In accordance with California Prevailing Wage Laws, Contractor shall keep accurate payroll records. The payroll records shall show the name, address, social security number, work classification, straight time and overtime hours worked, and actual wages paid to each applicable worker employed by Contractor in connection with the work. The payroll records shall be certified and made available for inspection at all reasonable hours in accordance with the California Prevailing Wage Laws.
The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement (DLSE) of the DIR or shall contain the same information as the forms provided by the DSLE. The record of wages paid shall be certified by the Contractor and submitted with each progress payment request. Contractor shall redact the street address and all but the last four digits in the employee’s social security number prior to submitting the certified payroll records to the City.
2. Apprentices:
Contractor shall comply with the provisions of Section 1777. 5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.
Within 10 days of award or no later than receipt of the Notice to Proceed, Contractor shall submit a copy of the completed Division of Apprenticeship Standards Public Works Contract Award – DAS 140 form to the City. Contractor shall submit copies of completed Division of Apprenticeship Standards Requests for Dispatch of an Apprentice – DAS 142 forms with the progress payment request immediately following submission to the appropriate Apprenticeship Committee in the craft or trade of the public work.
RFP 24-001SB Section III. “Evaluation & Award”, Page 1 of 3 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services SECTION III.
EVALUATION AND AWARD
The City is soliciting firms and/or individuals who have established knowledge, experience preparing Certified Cla-Val Automatic Control Valve Maintenance & Repair Services, and expertise in all aspects of the services requested in this RFP. Following is what the City considers important in evaluating the proposals and the assembled teams for a successful project. Minimum requirements are as follows:
A. EVALUATION CRITERIA
The following weighting and points will be assigned to the Proposal for evaluation purposes:
Criteria Max Points Rating
Completeness of Response 0 Pass or Fail
Work Plan/ Work Organization 25
Qualifications of Company and Personnel (Experience) 25 Approach to Safety Measures 25
Reasonableness of Cost and Price 25
Total 100
1. Completeness of Response (Pass/Fail) - 0
a) Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.
2. Work Plan/Work Organization – 25 points
The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP
3. Qualifications of Company and Personnel (Experience) – 25 points Category is rated based on the submitter’s ability to clearly identify the following:
RFP 24-001SB Section III. “Evaluation & Award”, Page 2 of 3 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects
4. Approach to Safety Measures 25 points
This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years
5. Reasonableness of Cost and Price - 25 points
Category is rated based on the submitter’s:
g) Value provided
h) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
i) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable
j) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price
The City reservices the right to negotiate with each contractor a Best and Final Offer.
B. EVALUATION PROCEDURE
An Evaluation Committee comprised of City staff will be appointed to review and evaluate all proposals received in accordance with the above criteria.
During the evaluation period, the City may do any or all of the following:
1. Generate a “short list” and conduct interviews with the top candidates;
2. Conduct on-site visits and/or tours of the candidates’ places of business; and
3. Conduct negotiations with the most qualified candidate(s).
Contractors should be aware, however, that award may be made without Contractor visits, project visits, interviews, or further discussions or negotiations.
RFP 24-001SB Section III. “Evaluation & Award”, Page 3 of 3 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services Subsequent to interviews, if conducted, the Evaluation Committee will further discuss and score the presentation and responses to questions using the same set of scoring of the interviews. The proposal score will count for 60% of the overall combined score and the interview, if scheduled, will count for 40% of the combined score. The final combined score will determine a final ranking of the Contractors.
C. AWARD
Contractors shall provide cost proposal(s) as described in Section V (8). Negotiations may or may not be conducted with Contractors; therefore, proposals submitted should contain Contractor’s most favorable terms and conditions since the selection and award may be made without discussion with any Contractor. Should the City be unable to negotiate a satisfactory contract with the highest ranked Contractor, the City retains the right to terminate negotiations with the highest ranked Contractor and open negotiations with the next highest ranked Contractor.
City staff will submit a recommendation to City Council for consideration and approval of the proposal(s) evaluated by staff to be the most qualified for this project. The City anticipates making final selections and awards on or about September 20, 2023.
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 1 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services SECTION IV.
SCOPE OF SERVICES
The City of Corona, Department of Water and Power (UD) seeks to purchase labor and materials from Contractor(s) who shall provide Certified Automatic Control Valve Maintenance And Repair Services 24 hours a day/7 days a week /365 days a year, at various UD facilities throughout the City. These services shall be on an As-Needed basis, and includes as-needed general and preventative maintenance and inspection services, and emergency repairs and response. The UD requires that Contactor(s) be knowledgeable in all aspects of Cla-Val valve maintenance and repair.
For each individual call-out, Contract shall respond, mobilize and be on-site ready to start work no later than twenty-four (24) hours or as directed after notification for routine work, repairs and installations. Contractor must be able to respond by telephone to emergency call-out notifications from the City within thirty (30) minutes or less of being notified by the City that there is an emergency, and to be mobilized and on-site within two (2) hours or less of such emergency notification by the City.
Contractor shall coordinate with City personnel to minimize interruptions to normal operations. The Contractor shall make every effort to protect existing surfaces including furnishings, floors, and any other adjacent surfaces from damage that could result from Contractor work. Contractor shall remove all waste materials resulting from Contractors work, and dispose of all waste materials at its own facilities immediately upon completion of each specific job.
Contractor shall manage individual projects by providing a City approved per project schedule. Contractor must provide written quotes and receive written authorization to proceed prior to beginning any project. Quotes should include, at a minimum, the number of work hours, number of workers, hourly rate, estimated materials cost (itemized), and completion date. The Contractor is responsible for obtaining the necessary information to furnish an accurate quote.
Unless otherwise approved by the City, work areas will be available for project work Monday through Friday 7:00 A.M. and 5 P.M. excluding Saturdays, Sundays, and holidays.
Contractor shall supply all labor, materials, supplies and equipment necessary to perform Certified Automatic Control Valve Maintenance and Repair Services 24 hours a day/7 days a week/365 days a year to the City, pursuant to the Terms and Conditions of Request for Proposal (RFP 24-001SB). All materials, supplies, and equipment shall be Cla-Val genuine parts. The City has designated Cla-Val vales as sole-source parts as described in Appendix “A” of this RFP document.
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 2 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
SECTION V
PROPOSAL CONTENT AND FORMS
A. PRESENTATION
Proposals shall be specific to this project. Lengthy narrative is discouraged and presentation should be brief and concise.
1. Cover Letter
Proposals shall contain the following in a cover letter:
a. Identification of Contractor, including name, address and telephone number; b) Proposed working relationship between Contractor and subContractors, if applicable;
c) Acknowledgment of receipt of all RFP addenda, if any; d) Name, title, address, telephone number and email address of Contractor’s contact person during the proposal evaluation period;
e) A statement that the cost of printing, mileage, telephone, mailing and other expenses incidental to the performance of the main items of the Certified ClaVal Automatic Control Valve Maintenance & Repair Services 24/7/365 f) services to be rendered are included in the hourly rates schedule of said fee proposal and that there will be no additional charges.
g) A statement to the effect that the proposal shall remain valid for a period of not less than 90 days from the date of submittal;
g. Signature of a person authorized to bind Contractor to the terms of the proposal; and
h. Identification of proposed sub-Contractors, including legal company name, and contact person’s name, address, phone number. Working relationship between Contractor and subcontractors, if applicable.
Following the cover letter, proposals should address the following items in turn:
2. Technical Proposal:
a. Project Approach:
i. Describe how your proposed approach and methodology addresses the City’s needs as expressed in the RFP.
b. Work Plan: This section must contain sufficient detail to convey to members of the evaluation team your firm’s knowledge of the subjects and skills necessary to successfully complete the project.
i. Describe your plan for accomplishing the tasks described in the Scope of Work.
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 3 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services ii. Describe personnel working on the project, their tasks, and their time commitments.
iii. Describe any enhancements or procedural or technical innovations that would further the purpose and outcomes of this RFP.
c. Project Schedule:
i. Describe when various elements of work would be completed and when deliverables would be provided after work begins.
d. Deliverables:
i. Describe fully any deliverables that will be due under the contract, based on the Scope of Work.
3. Experience
a. Completed Contractor Information Form (attached)
b. Completed Contractor Experience Form (attached)
c. Disclosures:
ii. Contractor must include in his proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable.
d. Team Structure:
iii. Describe your firm’s organizational chart, identify who will have overall responsibility for the work, and include the lines of authority between team members up to this senior level.
e. Sample Work (if applicable):
iv. Describe samples of work from other, similar projects that demonstrate your firm’s capability to accomplish the work describe in this RFP.
4. Safety
a. Completed Industrial Safety Record Form (attached)
b. Describe the safety measures you plan to put in place to assure the City that all applicable OSHA regulations will be adhered to with the inclusion of an Injury and Illness Prevention Program.
5. Qualifications, Related Experience and References
This section of the proposal should establish Contractor’s ability to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; professional and educational qualifications, strength and stability of the firm, staffing capability, work RFP 24-001SB Section V. “Proposal Content and Forms”, Page 4 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services load, record of meeting schedules on similar projects; and supportive client references.
Contractor shall:
a. Provide a brief profile of the firm, including the types of services offered, year founded, form of organization (corporation, partnership, sole proprietorship) number, size and location of offices and number of employees; b. Provide a general description of the firm’s financial condition; identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Contractor’s ability to complete the project;
c. Describe the firm’s experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project;
d. Identify sub-Contractors by company name, address, contact person, telephone number, project function; and describe Contractor’s experience working with each sub-Contractor; and
e. Provide a minimum of 3 references from the projects cited as related experience. References having direct experience with proposed Construction Manager are preferred. Reference shall include the name, title, address, telephone number, and email address of the person(s) at the client organization most knowledgeable about the work performed. Contractor may also supply references from other work not cited in this section as related experience.
6. Proposed Staffing and Project Organization
This section of the proposal should establish the qualifications and involvement of the proposed project staff. Contractor shall:
a. Provide education, experience and applicable professional credentials of proposed project staff.
b. Furnish brief resumes, not more than two pages, and at least three references, for key personnel.
c. Identify key personnel proposed to perform the work in the specified tasks and include major areas of sub-Contractor work.
d. Include a project organization chart which clearly delineates communication/reporting relationships among the project staff. e. Provide education, experience, and applicable professional credentials of proposed subcontractors.
f. Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as “key” to the project shall be removed or replaced without the prior written concurrence of the City.
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 5 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
7. Work Plan
Contractor shall provide a narrative which addresses the Scope of Work and shows Contractor’s understanding of the City’s needs and requirements. Contractor shall:
a. Describe the approach to completing the tasks specified in the Scope of Work. b. Outline sequentially the activities that would be undertaken in completing the tasks and specify who would perform them.
c. Furnish a schedule for completing the tasks in terms of elapsed weeks from the commencement date.
d. Provide a resource estimate of labor resources, utilizing a table projecting the labor-hour allocation to the project by individual task. e. Identify methods that Contractor will use to ensure quality control as well as budget and schedule control for the project.
Contractor may also propose enhancement or procedural or technical innovations to the Scope of Work which do not materially deviate from the objectives or required content of the project.
8. Exceptions/Deviations
State any exceptions to or deviations from the requirements of this RFP on the Price Form where indicated. Where Contractor wishes to propose alternative approaches to meeting the City’s technical requirements, these should be thoroughly explained.
Contractors are cautioned that exceptions or deviations from RFP requirements may cause their proposal to be rejected as non-responsive.
9. Time Extensions
There will be no time extensions for routine delays in Project development design, plan check, or permit processing. These must be anticipated in your fee. Time extensions will only be authorized in writing as a change order to the contract when due to major changes in Scope of Services, unavailability of essential information or delays by others.
10. Alternative Work Schedule
The Contractor should discuss the Project schedule and the ability to meet or exceed the milestones given. In the event it is determined that there are major deficiencies in the work schedule or that the work can be accomplished in less time, an alternative work schedule may be submitted along with an appropriate explanation in the Schedule Section of the proposal. City is under no obligation to consider such an alternative schedule.
11. Labor Hour Estimate and Fee Proposal
Cost proposals are requested from all Contractors submitting proposals. After ranking of the Contractors by qualifications, the City will review the cost proposal and begin RFP 24-001SB Section V. “Proposal Content and Forms”, Page 6 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services negotiations with the most qualified Contractor. If agreement cannot be reached, then negotiations proceed to the next most qualified Contractor. The goal of negotiations is to agree on a final contract that delivers the services, or products required at a fair and reasonable cost to the City. Contractor shall:
a. Provide an hourly rate schedule (labeled as Exhibit “C” Compensation) and an hourly cost breakdown by task showing labor hours, hourly labor rates, and fees by task.
b. Provide a total “Maximum Not-to Exceed” fee for all services to be rendered and all materials to be furnished.
Items typically negotiated include:
a. Work plan
b. Schedule and deadlines
c. Products to be delivered
d. Classification, wage rates, and experience level of personnel to be assigned e. Cost items, payments, and fees
12. Appendices
Information considered by Contractor to be pertinent to this Project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Contractors are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials; appendices should be relevant and brief.
13. Insurance
Contractors shall submit evidence of ability to provide insurance in the amounts and with coverages as required in the attached Professional Services Agreement.
A. LICENSING AND CERTIFICATION REQUIREMENTS
By submitting a proposal, Contractor warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFP are currently held by Contractor and are valid and in full force and effect.
Copies or legitimate proof of such licensure and/or certification should be included in Contractor's proposal. Proposals lacking copies and/or proof of said licenses and/or certifications may be deemed non-responsive and may be rejected.
C. PRICE FORMS
Contractor shall complete the Price Form in its entirety and state cash discounts offered.
Unless discount payment terms are offered, payment terms shall be “Net 30 Days”.
Payment due dates, including discount period, will be computed from date of City acceptance of the required services or of a correct and complete invoice, whichever is later, RFP 24-001SB Section V. “Proposal Content and Forms”, Page 7 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services to the date City’s check is mailed. Any discounts taken will be taken on full amount of invoice, unless other charges are itemized, and discount thereon is disallowed.
Contractor shall include in all monthly invoices the running total of the amount billed to the City and the remaining contract balance.
D. NON-COLLUSION DECLARATION/AGREEMENT ACKNOWLEDGMENT
Contractor shall complete and sign the Non-Collusion Declaration and Acknowledgment of the City of Corona Agreement on the following pages and submit with its proposal.
E. SB 854 REQUIREMENTS
Pursuant to SB 854, which amended the Prevailing Wage Laws, this contract is subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no Contractor or subContractor may be listed on a proposal for this contract unless registered with the DIR pursuant to Labor Code section 1725.5. Beginning April 1, 2015, no Contractor or subcontractor may be awarded this contract unless registered with the DIR pursuant to Labor Code section 1725.5.
The DIR registration number for each Contractor and subContractor, if approved in advance by City, must be identified on Contractor’s proposal - failure to identify this number could result in the proposal being rejected as non-responsive. It is each Contractor’s responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.
G. PROPOSAL CHECKLIST
Cover Letter
Technical Proposal
Non-Collusion Declaration
Acknowledgment of the Terms and Conditions of the City of Corona Maintenance/General Services Agreement
Acknowledgement of Insurance Requirements Check Sheet Completed Insurance Requirements Check List
Sample Insurance Certificate
Contractor’s Statement of Past Contract Disqualifications Price Form
Contractor’s Safety Record Form
Acknowledgment of Vendor Performance Evaluation Form
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 8 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services PARTY SUBMITTING PROPOSAL: ______________________
NON-COLLUSION DECLARATION
(TO BE EXECUTED BY CONTRACTOR AND SUBMITTED WITH PROPOSAL) The undersigned declares:
I am the _________________________________________________ [title] of ___________________________________ [proposer], the party making the foregoing bid.
The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or a sham. The proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid. The proposer has not directly or indirectly colluded, conspired, plotted, or agreed with any proposer or anyone else to put in a sham bid, or to refrain from submitting a proposal. The proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer. All statements contained in the proposal are true. The proposer has not, directly or indirectly, submitted his or her proposal price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the proposer.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________________ [date], at ________________________________ [city], _________________________[state]. ____________________________________
Signature
____________________________________
Typed or Printed Name
____________________________________
Title
____________________________________
Party Submitting Proposal
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 9 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
ACKNOWLEDGMENT OF THE TERMS AND CONDITIONS OF THE CITY OF
CORONA MAINTENANCE/GENERAL SERVICES AGREEMENT
This is to acknowledge that we have read the City of Corona Maintenance/General Services Agreement and will sign the Agreement, as presented, without exception, for the City’s RFP 24- 001SB
______________________________________________________________________________ (Firm Name)
______________________________________________________________________________ (Print name and title of person signing for firm)
______________________________________________________________________________ (Signature/Date)
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 10 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
ACKNOWLEDGMENT OF THE INSURANCE REQUIREMENTS CHECK SHEET (To be Completed and Submitted with Contractor’s Proposal) All applicable insurance requirements to this RFP are identified with a ‘YES’ under the “Applicable to Vendor” column on the RFP Insurance Requirements Check List.
Contractor acknowledges that we have reviewed the City of Corona Insurance Requirements Check Sheet and understand that we will be able to provide the insurance coverage required. A sample certificate of insurance is enclosed for the City’s preliminary review. Any deductibles or self-insured retention amounts have been specified below for City’s review and approval.
Deductible Amounts/Self-insured Retentions:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ __________________________________________________________________________ (Firm Name)
__________________________________________________________________________ (Print name and title of person signing for firm)
__________________________________________________________________________ (Signature/Date)
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 11 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services City of Corona
RFP 24-001SB INSURANCE REQUIREMENTS CHECK LIST
(To be Completed and Submitted with Contractor’s Proposal) All applicable insurance requirements are identified with a ‘YES’ under the “Applicable to Vendor” column. Indicate Yes or No below if you are able to comply with the requirement.
YES NO
Applicable to
Vendor
Can your company provide General Liability - $1M occurrence/$2M aggregate? YES Can your company provide Automobile Liability - $1M? YES Can your company provide Workers Compensation and Employer's Liability - $1M? YES Can your company provide Errors and Omissions (Professional) Liability Insurance - $1M occurrence/$2M aggregate?
Not
Applicable
Can your company provide Technology Professional Errors and Omissions Liability Insurance - $2M occurrence or $2M aggregate?
Not
Applicable
Can your company provide Builders'/All Risk for the completed value of the project naming the City as the loss payee?
Not
Applicable
Can your company provide Contractor’s Pollution Liability and Transportation Pollution Liability with minimum limits of $1 million/$2 million with a primary Additional Insured endorsement?
Not
Applicable
Can your company provide coverage with an insurer with a current A. M. Best’s rating no less than (A-):VII and licensed as an admitted insurance carrier in California? YES Can your company provide coverage with an insurer with a current A. M. Best’s rating no less than (A-):X and authorized to issue the required policies in California? YES Will your insurance policies have a (30) days' notice of cancellation endorsement? YES If your firm is unable to provide a (30) day notice of cancellation will your firm sign a City provided statement that the Vendor shall notify the City within two business days any notice of cancellation? YES
Does your insurance have any deductibles and/or self-insurance retentions? If yes please disclose the amounts. YES
Insurance Endorsements
General Liability
YES NO
Applicable to
Vendor
(Occurrence form CG 0001) YES
Will your company provide an insurance policy that states the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith?
YES
Will your company provide an insurance policy that states any person or organization whom you have agreed to include as an additional insured under a written contract? provided such contract was executed prior to the date of loss?
YES
Can your company provide Completed Operations as evidenced with the following endorsements? YES
Endorsement form CG 20 10 11 85 OR YES
CG 20 37 and one of the following YES
CG 20 10
YES CG 20 26
CG 20 33
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 12 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services CG 20 38
Will your company provide a General Liability endorsement stating that the insurance coverage shall be primary any City insurance will be in excess of the contractors’ insurance and will not be called upon to contribute Endorsement Form shall be as broad as CG 20 01 04 13? YES
Automobile Liability
YES NO
Applicable to
Vendor
Does your insurance cover Owned automobiles with Form number CA 0001 code 1 (Any Auto)? YES
If your company does not have owned automobiles, does your insurance cover No owned autos Code 8 (hired) and 9 (non-owned)? YES
Workers' Compensation
YES NO
Applicable to
Vendor
Will your company provide a waiver for all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor?
YES
Will your company provide a Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor?
YES
Use the space below to explain any "NO" responses.
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 13 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services CONTRACTOR’S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS Contractor is required to state any and all instances of being disqualified, removed, or otherwise prevented from submitting a proposal, or completing any contracts for similar services as detailed in RFP 24-001SB
1. Have you ever been disqualified from any contract? (circle one) Yes No
2. If yes, explain the circumstances:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ __________________________________________
(Firm Name)
__________________________________________
(Print name and title of person signing for firm)
__________________________________________
(Signature/Date)
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 14 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services CONTRACTOR’S SAFETY RECORD
(To be Completed and Submitted with Contractor’s Proposal) Number of Serious OSHA Violations within the last two (2) years or any Willful violations within the last five (5) years (must state zero if none):
___ Serious ___ Willful ___ Repeat ___ Other ___ Unclass _____ Total 7 Firm Name (Print)
Signature
Name and Title (Print)
Date
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 15 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services Vendor Performance Evaluation Form
Department: Division:
Prepared By: Title:
Vendor Name: P. O. #:
Contract Amount: $ Change Order Amount: $
Project Name:
Description of Project:
Date Prepared:
Performance Evaluation Period: (select one)
Weekly Monthly Quarterly Annually Other
Vendor Category: (select one)
General and Maintenance Services -
Commercial services provided on a frequent
basis such as catering, lawn service, general
maintenance, or cleaning.
Professional Service - unique, technical,
and/or infrequent functions performed by an
independent Contractor/vendor qualified by
education, experience, and/or technical
ability to provide services.
Products - a supplier of a tangible object that
is manufactured or refined for sale.
Software - a supplier of technology
infrastructure or any license/maintenance
based, or cloud based software, requiring
access to the City’s information technology
system.
Evaluation Score Range and Criteria Factors
EXCELLENT
ABOVE
AVERAGE AVERAGE
BELOW
AVERAGE UNSATISFACTORY
5 (4. 50-5. 00) 4 (3. 20-4. 49) 3 (2. 60-3. 19) 2 (1. 81-2. 59) 1 (1. 00-1. 80)
1. Quality of Goods and Services: A measure to determine if the goods/ service received met the quality desired.
2. Quality of Work Performed: A measure to determine if the actual performed met the quality desired.
3. Timeliness of Delivery of Goods: A measure to determine if the goods delivered met (at minimum) the date specified to the vendor.
4. Compliance with Law and Regulations: A measure to determine if the supplier adhered to compliance law and regulations related to the nature of work or product delivered.
5. Safety and Protection: A measure to determine if the supplier followed all safety precautions and wore the appropriate protection gear to perform the service.
6. Appropriate of Tools/Technology: A measure to determine if the vendor provided tools/technology that aligned with requirements.
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 16 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
7. Customer Service: How knowledgeable was the vendor regarding the product or service, was the vendor proactive in addressing City staff problems or concerns regarding the product or service.
8. Overall Timeliness of Invoices: Invoices for payment were submitted on a timely basis reflective to the contract.
9. Overall accuracy of Invoices: Invoices for payment were accurate and complete, covering the Work completed as of the date of the Application, inclusive of all required attachments and backup data
For each category identified below, enter the score (1 – 5) with 1 being unsatisfactory and 5 being excellent
Evaluation Criteria Evaluation Score
1. Quality of Goods and Services 5 4 3 2 1
2. Quality of Work Performed 5 4 3 2 1
3. Timeliness of Delivery of Goods 5 4 3 2 1
4. Compliance with Law and Regulations 5 4 3 2 1
5. Safety and Protection 5 4 3 2 1
6. Appropriate of Tools/Technology 5 4 3 2 1
7. Customer Service 5 4 3 2 1
8. Overall Timeliness of Invoices 5 4 3 2 1
9. Overall accuracy of Invoices 5 4 3 2 1
EXAMPLE:
OVERALL EVALUATION SCORE 4. 89
OVERALL EVALUATION RATING EXCELLENT
RFP 24-001SB Section V. “Proposal Content and Forms”, Page 17 of 17 Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
ACKNOWLEDGMENT OF THE VENDOR PERFORMANCE EVALUATION FORM This is to acknowledge that we have read the City of Corona Vendor Performance Evaluation Form and understand a version of this type of form will be used to provide the basis for periodic assessments by the City to establish contract performance metrics. ______________________________________________________________________________ (Firm name)
______________________________________________________________________________ (Print name and title of person signing for firm)
______________________________________________________________________________ (Signature/date)
RFP 24-001SB Section VI. “Price Form”
Certified Cla-Val Automatic Control Valve Maintenance and Repair Services SECTION VI.
PRICE FORM
REQUEST FOR PROPOSALS: RFP No. 24-001SB
DESCRIPTION OF WORK: CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANACE & REPAIR SERVICES
CONTRACTOR’S NAME/ADDRESS
:
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
Please provide detailed Per Hour rates and any other incidental or additional costs required in the spaces provided below to complete the Scope of Work requirements. Per Hour rates to complete each task shall include the costs of all administration and overhead, project site visits, pre-production costs, telephone usage, mailings, mileage and other administrative costs. NOTE: Price proposals submitted on forms other than those provided herein may cause rejection of the proposal as non-responsive.
ITEM DESCRIPTION U/M UNIT COST
1 Labor Rate Per Hour
2 OT Per Hour
3 Emergency Rate
(Same-day calls after 5 P.M.)
Per Hour
4 Fuel Charge Per Day/Per Truck
5 Parts Cost + %
Are there any other additional or incidental costs which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / No (circle one). If you answered “Yes”, please provide detail of said additional costs:
RFP 24-001SB Section VI. “Price Form
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services Please indicate any elements of the Technical Specifications which cannot be met by your firm.
Have you included in your proposal all requested informational items and forms? Yes
/
No (circle one). If you answered “No”, please explain:
This offer shall remain firm for 90 days from RFP
close date. Terms and conditions as set forth in
this RFP apply to this proposal.
Cash discount allowable % days. Unless otherwise stated, payment terms are: Net thirty (30) days.
In signing this proposal, Contractor warrants that all certifications and documents requested herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFP. Below, please indicate all Addenda to this RFP received by your firm, and the date said Addenda was/were received. It is the Contractor’s responsibility to ensure that all addendums are received. Failure to acknowledge receipt of addenda may cause the City to reject the bid as non-responsive.
Verification of Addenda Received
Addenda No: Addenda No: Addenda No:
Received on:
Received on:
Received on:
RFP 24-001SB Section VI. “Price Form
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services AUTHORIZED SIGNATURE:
PRINT SIGNER’S NAME AND TITLE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
PHONE: EMAIL:
RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services SECTION VII.
FORM OF AGREEMENT
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – [***INSERT PROJECT NAME***])
1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DATE***] day of [***INSERT MONTH***], [***INSERT YEAR***] by (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and [***INSERT NAME***] a [***[INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY]***] with its principal place of business at [***INSERT ADDRESS***] (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain maintenance or other general services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing [***INSERT TYPE OF SERVICES***] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the [***INSERT NAME OF PROJECT***] project (“Project”) as set forth in this Agreement.
2.3 Corona Utility Authority.
Contractor understands that the City has entered into a Water Enterprise Management Agreement and a Wastewater Enterprise Management Agreement, both dated as of February 6, 2002, with the Corona Utility Authority (“CUA”) for the maintenance, management and operation of those utility systems (collectively, the “CUA Management Agreements”). To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, City enters into this Agreement on behalf of the CUA and subject to the terms of the applicable CUA Management Agreement(s).
2.4 As-Needed Services
This Agreement is for as-needed or on-call services. This means that each individual callout under this Agreement is a separate project for purposes of the City’s bidding and purchasing requirements, including, but not limited to, its bond requirements provided for in Civil Code Section 9550, which mandates that the City require a payment bond for certain public work projects involving an expenditure in excess of $25,000.
3. TERMS.
3.1 Scope of Services and Term.
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
2 (CITY ATTY: 07-17)
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [***INSERT TYPE OF SERVICES***] maintenance or other general services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from [***INSERT START DATE***] to [***INSERT ENDING DATE***] (“Term”), unless earlier terminated as provided herein. Contractor shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines. [***OPTIONAL: INCLUDE EITHER OF THE FOLLOWING, DEPENDING UPON WHETHER THE PARTIES
HAVE TO MUTUALLY AGREE TO EXTEND THE TERM OR IF THE CITY WILL RETAIN THE SOLE RIGHT TO EXTEND THE TERM: ***MUTUAL*** The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.5.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other completion schedule or milestones which may be separately agreed upon in writing by the Parties. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All Services performed by Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”).
City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement.
Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
3 (CITY ATTY: 07-17)
his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor agrees that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.
3.2.9 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.
Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
4 (CITY ATTY: 07-17)
Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.9 or any of its sub-sections.
3.2.9.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, subsubcontractors and consultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.9.1.
3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.9.1 or 3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.
3.2.9.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.2.9.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.2.9.6 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Contractor commences any Services under this Agreement, Contractor shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
5 (CITY ATTY: 07-17)
employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
(B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California.
Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.
3.2.10.3 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (B) Waiver of Subrogation – Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor.
(C) All Coverages. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Contractor. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Other Provisions; Endorsements Preferred. Contractor shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Contractor:
(A) Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor. Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
6 (CITY ATTY: 07-17)
(B) Notice. Contractor shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Contractor. Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.
3.2.10.5 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services under this Agreement commence, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.
3.2.10.7 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M.
Best’s rating no less than A-:X and authorized to issue the required policies in California.
3.2.10.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.10.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.
3.2.10.10 Sub-Contractors. All subcontractors shall comply with each and every insurance provision of this Section 3.2.10. Contractor shall therefore not allow any subcontractor to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Agreement.
3.2.10.11 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.
3.2.11 Safety. Contractor shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
7 (CITY ATTY: 07-17)
the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.
3.2.12 Bonds.
3.2.12.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City, when the City approves an individual call-out and issues a project work order for that project, a Performance Bond in the amount of the project work order and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City, when the City approves an individual call-out and issues a project work order for that project, a Payment Bond in the amount of the project work order and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation or compensation for a project work order is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation or compensation for a project work order, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.12.4 Surety Qualifications. The bonds must be provided by a surety which is satisfactory to the City and which meets either of the following criteria: (1) a surety with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted surety insurer in California; or (2) a surety with a current A.M. Best’s rating no less than A-:X and authorized to issue the required bonds in California. If a surety does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.2.13 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed [***INSERT WRITTEN DOLLAR AMOUNT***] ($[***INSERT NUMERICAL DOLLAR AMOUNT***]) CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
8 (CITY ATTY: 07-17)
(“Total Compensation”) without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor and its subcontractors shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are applicable. Contractor and its subcontractors shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no contractor or subcontractor may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. It is most efficient for the Contractor to obtain a copy of the prevailing wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may obtain a copy of the prevailing wages from the City’s Representative. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.6 Apprenticeable Crafts. If the [**INSERT “Work” “Project” OR “Services”] [**INSERT “is” OR “are”] being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
9 (CITY ATTY: 07-17)
as well as any authorized reimbursable expenses, and Contractor shall be entitled to no further compensation.
Contractor may not terminate this Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:
Contractor:
Name of Contractor
Address of Contractor
City State Zip of Contractor
Attn: Insert Contractor Contact Name
City:
City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: [***INSERT NAME & DEPARTMENT***]
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.2 Indemnification. To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
10 (CITY ATTY: 07-17)
based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.6.1 Subcontractors; Assignment or Transfer. Contractor shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Contractor shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subcontractors, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.
3.5.6.2 Corona Utility Authority. To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, Contractor has no right to terminate this Agreement, either with or without cause, based upon the existence or non-existence of either or both of the CUA Management Agreements. Therefore, if an applicable CUA Management Agreement expires or terminates for any reason, Contractor shall remain fully obligated to perform under this Agreement with the CUA or another third party contracted by the CUA for the maintenance, management and operation of the applicable utility system. .
3.5.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.12 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
11 (CITY ATTY: 07-17)
other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.
3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties. [SIGNATURES ON NEXT 2 PAGES]
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
12 (CITY ATTY: 07-17)
CITY’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – [***INSERT PROJECT NAME***]) IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
CITY OF CORONA
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
Attest:
_________________________
[***INSERT NAME***]
City Clerk
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
13 (CITY ATTY: 07-17)
CONTRACTOR’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – [***INSERT PROJECT NAME***]) IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above. [***INSERT NAME OF CONTRACTOR***]
a [***INSERT TYPE OF LEGAL ENTITY***]
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
14 (CITY ATTY: 07-17)
EXHIBIT “A”
SCOPE OF SERVICES
[***INSERT SCOPE***]
NOTE – NOT PUBLIC PROJECT WORK
This Agreement generally governs only work which is considered to be “maintenance work” under CMC Section
3.08.010(k) and Public Contract Code Section 22002(d), and does not include “public project” work under CMC Section 3.08.010(m) and Public Contract Code Section 22002(c). The only time that an individual call-out, as described in Exhibits “B” and “C” attached hereto, might include “public project” work is when an individual call-out is strictly limited to an amount that is not required to be informally or formally bid under the CMC or state law (e.g. less than $60,000), and individual projects shall not be split to fall below that amount.
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
15 (CITY ATTY: 07-17)
EXHIBIT “B”
SCHEDULE OF SERVICES
[***INSERT SCHEDULE***]
AS-NEEDED SERVICES
Each individual call-out under this Agreement is a separate project for purposes the City’s bidding and purchasing requirements.
Contractor shall provide the Services on an as-needed basis, and as scheduled and directed by the City’s Representative.
For each individual call-out, Contractor shall respond, mobilize and be on-site ready to start work no later than [***INSERT NUMBER “Check with requesting Department for number” ***] hours after notification for routine work, repairs and installations. Contractor must be able to respond by telephone to emergency call-out notifications from City within [***INSERT NUMBER “Check with requesting Department for number” ***] minutes of being notified by City that there is an emergency, and to be mobilized and on-site within one (1) hour [***OR INSERT “HOURS” IF APPLICABLE***] of such emergency notification by City.
CA\DD\02000.50102\10151745.3
REV. 3.3.6 - PTEAM 06292023
16 (CITY ATTY: 07-17)
EXHIBIT “C”
COMPENSATION
[***INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES***] BONDS
Each individual call-out under this Agreement is a separate project for purposes of the City’s bidding and purchasing requirements, including, but not limited to, its bond requirements provided for in Civil Code Section 9550, which mandates that the City require a payment bond for certain public work projects involving an expenditure in excess of $25,000.
Payment Bonds: Contractor shall provide a 100% payment bond for all individual call-out projects for which a project work order has been issued by the City in excess of $25,000.
Performance Bonds: Contractor shall be required to provide a 100% performance bond whenever the City indicates that one is required in the project work order issued for an individual call-out project.
Cost of Bonds: Whenever a bond is required by the City for an individual call-out project, Contractor will be able to include the costs of the bonds for that individual call-out.
RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
APPENDIX A
RFP 24-001SB CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE AND REPAIR SERVICES 24/7/365
CITY OF CORONA
NOTICE DESIGNATING
SOLE SOURCE EQUIPMENT AND PRODUCTS SPECIFICATIONS
CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES 24/7/365
U PDATE D: 02-11-15
1. A UTHORITY AND FINDINGS.
The General Manager of the City of Corona (' City ") Department of Water & Power (" UD") issues this Notice Designating Sole Source Equipment and Products List Certified Cla-Val Automatic Control Valve Maintenance & Repair Services 24/7/365 ("Notice") based upon the following authority and findings:
A. Pursuant to Public Contracting Code Section 3400, the City may make findings designating certain "sole source" materials , products, things or services by specific brand or trade name forstatutorily enumerated purposes.
B. Public Contracting Code Section 3400 is very often inapplicable to maintenance and construction projects performed by the UD on its water and wastewater utility systems.
C. When Public Contracting Code Section 3400 is inapplicable, the City ' s general police powers authorize it to specify "sole source" equipment and products for a variety of reasons, including , but not limited to, the City's need to establish uniform, complete and compatible equipment and product specifications , in order to help establish reliability, durability , uniformity, parts availability , repair and maintenance savings, and training improvement for the UD staff.
D. Resolution No 2013-057 adopted by the Corona of Corona ("City") on June 19, 2013 designated certain equipment and product specifications ("Specifications") for construction of potable water, water reclamation and reclaimed water facilities ("Water Facilities").
E. Resolution o. 2013-057 gave authority to the UD Director to review the adopted Specifications from time-to-time and to amend the Specifications upon making any findings required by applicable law. Such amendments must be in a form approved by the City Attorney.
F. The UD General Manager has reviewed the Specifications approved by or pursuant to the authority granted in Resolution o. 2013-057 (including RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services CA R\06100.50000\10 149822.I CITY OF CORONA
NOTICE DESIGNATING
SOLE SOURCE EQUIPMENT AND PRODUCTS SPECIFICATIONS
CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES 24/7/365
UPDATED: 02-11-15
the most recent Notice update) and has determined that the Specifications should be amended to include the following products: ( l) screening compactor system for water and water reclamation facilities manufactured by Vulcan Industries, Inc. ("Vulcan Products"); (2) screening system for water and water reclamation facilities manufactured by Parkson Corporation ("Parkson Products").
G. The Vulcan Products and Parkson Products are currently in use at the City's Water Reclamation Facility #1.
H. Designating the Vulcan Products and Parkson Products as sole source products for Water Facilities will: (1) match equipment and products in use on existing Water Facilities (or facilities in the course of completion); and (2) help establish reliability, durability, uniformity, parts availability, repair and maintenance savings, and training improvement for UD staff.
I. Designating the Vulcan Products and Parkson Products as sole source products for Water Facilities will also help to ensure that all new facilities will: (1) be constructed with equipment and products matching the equipment and products already in use; (2) provide a long service life based on a history of reliability and durability; (3) promote cost savings and ease of repair and maintenance; (4) allow standardized training to repair and operate equipment and products; (5) be constructed with equipment and products manufactured from the highest quality materials with state-of-the-art features and capabilities; and (6) decrease replacement, repair, and maintenance issues and costs.
2. D ESIGNATION.
The UD Director designates the following:
A. Specifications List. Based upon the authority and findings set forth in Section I of this Notice, the Specifications are hereby amended in their entirety to read as provided for in the Specifications list attached hereto as Exhibit "A" and incorporated herein by reference ("Specifications List"), which Specifications List now includes the products listed in Section l.F. above. CA\JR\06I00.50000\10I 49822I.
RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
CITY OF CORONA
NOTICE DESIGNATING
SOLE SOURCE EQUIPMENT AND PRODUCTS SPECIFICATIONS
CERTIFED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES 24/7/365
UPDATED: 02-11-15
B. Sole Source for Water Facilities. The equipment and products described in the Specifications List, as hereby amended, shall be the sole source products to be used City-wide for all future Water Facilities projects. The Specifications can be incorporated and specified in the City's contract documents and installed on all future Water Facilities projects.
C. Project Applicability. The designation provided for in this Notice shall apply to public works projects for Water Facilities subject to Public Contract Code Section 3400, as well as maintenance and construction projects not subject to Public Contract Code Section 3400. D. CEOA Exemption. This issuance of this Notice is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment.
Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action only adds to the list of equipment and product specifications that will be used for the construction , maintenance and operation of all Water Facilities s in the City, and there is no possibility that issuing this Notice will have a significant effect on the environment. Therefore, no environmental analysis is required, and staff will file a Notice of Exemption with the County of Riverside.
CAVR\06100.50000\10149822.I
RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
CITY OF CORONA
NOTICE DESIGNATING
SOLE SOURCE EQUIPMENT AND PRODUCTS SPECIFICATIONS
CERTIFIED CLA-VAL AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES 24/7/365
UPDATED: 02-l 1-15
APPROVED:
Jonathan Daly
DWP General Manag r
Date
Notice Updated: 02-11 - 15
10-15-14
04-22-14
CA\JR\06 100.5000 0 \ I014 9822.1
RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
APPENDIX "B"
SOLE SOURCE SPECIFICATIONS
FOR CERTIFIED CLA-VAL
AUTOMATIC CONTROL VALVE
MAINTENANCE & REPAIR SERVICES 24/7/365
EQUIPMENT/PRODUCTS MANUFACTURER
FRP Ships Ladder Ultra Fiberglass Systems
Access Hatch USF Fabrication
High-Build Epoxy Liner Tnemec
Telescoping Valve Waterman Industries
Slide Gate Waterman Industries
Flap Gate Waterman Model SSF-41
Electric Motor Actuators - multi-turn open/close Limitorque - a Flowserve Company Electric Motor Actuators - modulating Limitorque - a Flowserve Company Tank Vertical Mechanical Mixer Chemineer
lnline Static Mixer Komax
Submersible Mixer ABS USA, a product of Sulzer Pump Solutions Vertical Turbine Pumps ITT Goulds
Durametallic PS0 Mechanical Seals Flowserve
Self-Priming Centrifugal Pumps Gormann -Rupp
Centrifugal Blowers Gardner Denver Hoffman
Submersible Sewage Pumps - KRT Series (model number varies based on pump size)
KSB
Chemical Flow Meter Siemens
Chemical Metering Pumps - peristaltic type Blue and White Industries Chemical Metering Pumps - diaphragm type for ammonia use (mRoy Series H)
Milton Roy
Chemical Metering Pumps - diaphragm type for sodium
hypoch lo rit e use (mRoy Series A)
Milton Roy
Chemical Storage Tank - High density cross linked polyethylene t ank with integrally molded flanges (IMFO System) (model number varies based on volume required)
Poly-Processing
Diesel Fuel Tank ACS Manufacturing
Acoustical Generator Enclosures ACS Manufacturing
Fuel Tank Ultrasonic Level Transmitter Omega
Level Indi cator/ Transmi tt er Magtech
Granular Media Filters with Type S underdrains and Integral Media Support Cap
Leopold
Granular Media Filter System Xylem Water Solutions Zelienop le LLC PVC and CPVC Pipe and Fittings Spears Manufacturing Company Injection Quill Saf-T-Flow Water Services Corporation
Reduced Port Plug Valve DeZurik
Combination Air Release Valve A.R.I. Flow Control Accessories, LTD.
CA\I R\06 100.5 0000\10149822.I
RFP 24-001SB Certified Cla-Val Automatic Control Valve Maintenance & Repair Services
EQUIPMENT/PRODUCTS MANUFACTURER
AWWA C507 Ball Valve Pratt
Brass, Bronze, and Stainless Steel Ball Valves Apollo
Check Valve APCO
Diaphragm Actuated Flow Control Valve Cla-Val Company
Mud Valve Troy- Division of Penn -Troy Mfg, Inc.
Hose Reel Coxreels
Automatic Transfer Switch Automatic Switch Company (ASCO) Sump Termination Panel Tesco
Emergency Generator Caterpillar
Active Regeneration Diesel Particulate Filter with porous sintered metal filter media (model number varies based on generator size)
Rypos Inc. Tactical Fiber Optic Cable 006H8U-31 131-24 / single mode Corning Motor Control Center Allen-Bradley
Swagelok Stainless Steel Tubing Compression Style Connections Crawford Magnetic Flow Meter Endress+Hauser
Air Flowmeter Fluid Component International LLC
Liquid Level Transmitter Endress+Hauser
Opti-Float Float Switches Cox Research
Differential Pressure Transmitters Endress+Hauser
Turbidimeter Hach
Control Wiring Terminals Allen-Bradley
DIN Rail Mounted Circuit Breakers Allen-Bradley
Remote Terminal Unit (RTU) Tesco
Programmable Logic Controller (PLC) Allen Bradley
Coating System for Highly Corrosive Environment - Sancon 100 Sancon Ceramic Epoxy Lining of Ductile Iron Pipe (Protecto 401) lnduron Coatings, Inc Primary Level Control System - Reactive Air Level Monitor Tesco Controls Telemetry Antenna - OGB9-915N Kathrein-Scala
Solartube Skylight Solatube
Locksets and Latchsets - cyberkey model Cyberlock
Tube fittings Swagelok
Double-Ball Flexible Expansion Joint- Flex-Tend Model EBAA Iron Chain and Flight System for Rectangular Clarifier Hitachi EWP Washing Press Vulcan Indust ries
ESP Screw Press Vulcan Industries
AquaGuard Ultra Clean Screening System; AG-UC-M N-A Model Parkson Corporation RFP 24-001SB
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services Addendum No. 1
CITY OF CORONA
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services REQUEST FOR PROPOSALS (RFP) 24-001SB
ADDENDUM No. 1
Purchasing Division Contact: Scott Briggs
400 S. Vicentia Ave., Ste. 320 [email protected] Corona, CA 92882 PH: (951) 736-2369
08/10/2023
Addendum No. 1 to RFP 24-001SB issued to add two required forms to be submitted with proposal.
All provisions to this Addendum No. 1 are hereby incorporated by reference into the subject RFP 24 001SB. Contractors shall account for all provisions pursuant to this Addendum No. 1 in submitting their proposals. Each contractor shall acknowledge receipt of this Addendum in the space provided herein.
City Change No. 1:
Attached is the Contractor Information Form as identified on page 17, of the RFP, Section 3, Experience, a. Completed Contractor Information Form (attached) City Change No. 2:
Attached is the Contractor Experience Form as identified on page 17, of the RFP, Section 3, Experience, b. Completed Contractor Experience Form (attached) Should you have any additional questions or concerns, I can be reached at (951) 736-2369.
Thank you,
Scott Briggs
Purchasing Specialist V
RFP 24-001SB
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services Addendum No. 2
CITY OF CORONA
Certified Cla-Val Automatic Control Valve Maintenance & Repair Services REQUEST FOR PROPOSALS (RFP) 24-001SB
ADDENDUM No. 2
Purchasing Division Contact: Scott Briggs
400 S. Vicentia Ave., Ste. 320 [email protected] Corona, CA 92882 PH: (951) 736-2369
08/16/2023
Addendum No. 2 to RFP 24-001SB issued to extend the proposal due date.
All provisions to this Addendum No. 2 are hereby incorporated by reference into the subject RFP 24 001SB. Contractors shall account for all provisions pursuant to this Addendum No. 2 in submitting their proposals. Each contractor shall acknowledge receipt of this Addendum in the space provided herein.
City Change No. 1:
The proposal submission date is August 25, 2023
Should you have any additional questions or concerns, I can be reached at (951) 736-2369.
Thank you,
Scott Briggs
Purchasing Specialist V