REGULAR MEETING MINUTES OF THE SOURCEWELL BOARD OF DIRECTORS Tuesday, July 16, 2019
Conference Room 3 & 4
202 12th St. NE, Staples, MN 56479
Chair Wilson called the Regular Board meeting to order at 5:38 p.m. with the following members present: Greg Zylka, Barb Neprud, Mark Gerbi, Scott Veronen, Ryan Thomas, and Mike Wilson. Also present were Jon Rademacher, City of Little Falls, Ex-Officios; Chad Coauette, Susan Nanik, Marcus Miller, Travis Bautz, Paul Drange, Mike Carlson, Jeremy Schwartz, Nan Records, Dan Listug, Bill Otto, Scott Carr, Sunshine Gilbert, Beverly Hoemberg, and Danielle Wadsworth, Sourcewell staff.
Mr. Zylka moved, seconded by Mr. Veronen to accept the agenda as presented. Motion carried.
Ms. Neprud moved, seconded by Mr. Gerbi to accept the minutes of the Regular Board Meeting held on June 18, 2019.
Motion carried.
Mr. Carlson presented the monthly Financial Report of Cash, Revenues, and Expenditures.
Ms. Neprud moved, seconded by Mr. Zylka to approve the check register and Treasurer’s Report of Cash, Revenues, and Expenditures and to pay all vendor disbursements #100399 to #100758. Motion carried.
Ms. Neprud moved, seconded by Mr. Veronen to approve all Wire Transfers #257 to #282. Motion carried.
Ms. Neprud moved, seconded by Mr. Gerbi to approve all Wire Transfers-Employee Expense reimbursements #1353 to #1463. Motion carried.
Mr. Zylka moved, seconded by Ms. Neprud to accept the Consent Agenda as follows:
• Updated Membership Agreements Members added June 1-30, 2019 • Resolution to approve permission to solicit the following categories a. Public Safety Surveillance Equipment with Related Supplies and Services • Resolution to approve permission to re-solicit the following categories a. Group Employee Benefits & Related Services
Motion carried.
Ms. Gilbert gave a day in the life of a Sourcewell employee presentation on her role as a Travel & Logistic Specialist.
Mr. Drange gave an update on Regional Programs.
Ms. Records gave a Year in Review update on the Low Incidence Department.
Ms. Neprud moved, seconded by Mr. Zylka to approve Non-Profit Innovation Funding as presented. Motion carried.
Ms. Nanik gave an update on the Facilities and Human Resource Departments.
Mr. Carlson gave an update on the Finance and Risk Management Departments.
Mr. Schwartz on behalf Mr. Loken gave an update on the Information Communication Technology Department.
Mr. Listug and Mr. Otto gave a Government Relations Report.
Mr. Carr gave a Year to Date/Year End Deep Dive.
Mr. Schwartz gave an update on the Operations and Procurement Departments and the contracts awarded in June as noted in Appendix A.
Mr. Gerbi moved, seconded by Mr. Veronen to approve the Resolution to Ratify Cooperative Contracting Awards. Motion carried.
Mr. Bautz gave an update on the Marketing and Membership Departments.
Mr. Zylka moved, seconded by Mr. Thomas to approve the Code of Ethics Board Policy. Motion carried.
Ms. Neprud moved, seconded by Mr. Veronen to approve the Data Practices Policy, Records Retention Schedule, and Data Inventory Board Policy. Motion carried.
Mr. Zylka moved, seconded by Mr. Gerbi to approve hiring the following:
a. Michelle Steele, Early Childhood Education Professional Development Facilitator, effective July 15, 2019 Motion carried.
Ms. Neprud moved, seconded by Mr. Zylka to approve 2 additional contract days for FY 18-19 for Lisa Worden, Education Consultant. Motion carried.
Mr. Veronen moved, seconded by Mr. Gerbi to approve the FY 19-20 slate of positions and approval to open and recruit as needed. Motion carried.
Mr. Thomas moved, seconded by Mr. Zylka to approve the following Position Description and open the following positions:
a. Lead Regional Licensing Specialist
b. Account Clerk-Education Solutions
Motion carried.
Ms. Nanik provided a staffing update.
Dr. Coauette gave an update on State/National Associations and Partnerships and Sourcewell Technology.
Mr. Zylka moved, seconded by Mr. Gerbi to adjourn the meeting at 7:57 p.m. Motion carried.
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS ‐ July 2019
Requesting Board permission to Solicit the following categories:
Requesting Board permission to Re‐Solicit the following categories:
NEW CONTRACTS
Atlas Copco Power Technique North America,
LLC 041719‐ACC
"Portable Construction Equipment with Related Accessories and Attachments"
Clark Equipment Company dba Doosan Portable
Power 041719‐CEC
"Portable Construction Equipment with Related Accessories and Attachments"
Generac Mobile Products, LLC 041719‐GEN
"Portable Construction Equipment with Related Accessories and Attachments"
Multiquip, Inc. 041719‐MTQ
"Portable Construction Equipment with Related Accessories and Attachments"
Terex USA, LLC 041719‐TER
"Portable Construction Equipment with Related Accessories and Attachments"
Wacker Neuson 041719‐WAC "Portable Construction Equipment with Related Accessories and Attachments"
Daktronics, Inc. 050819‐DAK
"Scoreboards, Digital Displays, and Video Boards with Related Design Build Technology Integration, Installation, Supplies and Services"
Nevco Sports, LLC 050819‐NVC
"Scoreboards, Digital Displays, and Video Boards with Related Design Build Technology Integration, Installation, Supplies and Services"
Bandit Industries, Inc. 050119‐BAN
"Recycling and Repurposing Equipment with Related Accessories, Supplies and Services"
Komptech Americas, LLC 050119‐KMP
"Recycling and Repurposing Equipment with Related Accessories, Supplies and Services"
Morbark, LLC 050119‐MBI
"Recycling and Repurposing Equipment with Related Accessories, Supplies and Services"
Vermeer Corporation 050119‐VRM
"Recycling and Repurposing Equipment with Related Accessories, Supplies and Services"
5th YEAR RENEWALS (CONTRACT EXTENSIONS)
The Toro Company 042815‐TTC
"Medium Duty and Compact Construction and Maintenance
Equipment with Related Attachments, Accessoreis and Supplies" Ford Motor Company 061015‐FMC
"Fleet‐Related Maintenance Equipment, Supplies, Services and Inventory Management Solutions"
Life Fitness a Division of Brunswick Corp. 120215‐LFF
"Exercise, Fitness, and Rehabilitation Equipment with Related Accessories, Services, Installation and Supplies"
Precor Incorporated 120215‐PCR
"Exercise, Fitness, and Rehabilitation Equipment with Related Accessories, Services, Installation and Supplies"
GovDeals, Inc. 041316‐GDI "Surplus Auction Services with Related Solutions" Ritchie Bros. Auctioneers, Inc. 041316‐RBA "Surplus Auction Services with Related Solutions" Wex, Inc. 042016‐WEX
"Fuel Card with Related Vehicle Fuel Management, Transaction and Payment Settlement/Processing Services"
Contractor Name Contract Number Contract Description
Happel & Associates CO‐GC01‐050219‐HAI
Jordy & Company CO‐GC02‐050219‐JOR
NEW ezIQC CONTRACTS
CONSENT AGENDA ITEMS
Group Employee Benefits & Related Services
Public Safety Surveillance Equipment with Related Supplies and Services APPENDIX A Continued
ezIQC ANNUAL RENEWALS
Express Energy Services, Inc. CAREN‐SCR‐GL01‐062718‐EES ACCO Engineered Systems, Inc. CA‐REN‐SIR‐M01‐062718‐AES RETRO‐TEK ENERGY SERVICES CAREN‐SIR‐GL02‐062718‐RTE
Express Energy Services, Inc. CAREN‐SIR‐GL01‐062718‐EES ACCO Engineered Systems, Inc. CA‐REN‐CIR‐M01‐062718‐AES Vincor Construction, Inc. CA‐CR‐GB02‐062718‐VCI
RETRO‐TEK ENERGY SERVICES CAREN‐CIR‐GL01‐062718‐RTE
ACCO Engineered Systems, Inc. CA‐REN‐SCR‐M01‐062718‐AES Horizons Construction Co. Int'l, Inc CA‐CR‐GB01‐062718‐HCC Enterprise Electric Datacom CA‐CR‐E01‐062718‐EED
RETRO‐TEK ENERGY SERVICES CAREN‐SCR‐GL02‐062718‐RTE
ACCO Engineered Systems, Inc. CA‐CR‐M01‐062718‐AES
Brown & Root GA‐072115‐KBR Contract Extension
F.H. Paschen, S.N. Nielsen & Associates, LLC GA‐072115‐FHP Contract Extension JOC Construction GA‐072115‐LRI Contract Extension
Centennial Contractors Enterprises, Inc. GA‐072115‐CCE Contract Extension Prime Contractors, Inc. GA02‐1‐072115‐PCI Contract Extension Astra Construction Services, LLC GA02‐2‐072115‐ACS Contract Extension Johnson‐Laux Construction, LLC GA03‐1‐072115‐JLC Contract Extension Osprey Management, LLC GA03‐2‐072115‐OML Contract Extension HCR Construction, Inc. GA03‐3‐072115‐HCR Contract Extension Engineering Design Technologies, Inc. GA04‐1‐072115‐EDT Contract Extension Red Cloud Services, LLC GA05‐1‐072115‐RCS Contract Extension Rubio and Son Interiors, Inc. GA07‐1‐072115‐RSI Contract Extension Greene & Burdette Property Management, LLC GA07‐2‐072115‐GBP Contract Extension J.J. Morley Enterprises, Inc. GA10‐1‐072115‐JME Contract Extension Brown & Root MO01A‐071117‐BRI
Vazquez Commercial Contracting, LLC MO01B‐071117‐VCC
The Wilson Group MO01C‐071117‐TWG
Reasbeck Construction, Inc. MO02A‐071117‐RCI
Brown & Root MO02B‐071117‐BRI
The Wilson Group MO02C‐071117‐TWG
Brown & Root MO03B‐071117‐BRI
Vazquez Commercial Contracting, LLC MO03C‐071117‐VCC
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS ‐ March 2020
Requesting Board permission to Solicit the following categories:
Requesting Board permission to Re‐Solicit the following categories:
NEW CONTRACTS
CORT Business Services Corp. 121919‐COR
"Furniture Solutions with Related Accessories and
Services"
Humanscale Corporation 121919‐HMN
"Furniture Solutions with Related Accessories and
Services"
Krueger International, Inc. (KI) 121919‐KII
"Furniture Solutions with Related Accessories and
Services"
OFS Brands, Inc. 121919‐OFS
"Furniture Solutions with Related Accessories and
Services"
Palmer Hamilton 121919‐PHL
"Furniture Solutions with Related Accessories and
Services"
Staples Contract & Commercial, LLC 121919‐SCC
"Furniture Solutions with Related Accessories and
Services"
Steelcase, Inc. 121919‐STI
"Furniture Solutions with Related Accessories and
Services"
Teknion, LLC 121919‐TKN
"Furniture Solutions with Related Accessories and
Services"
Axon Enterprise 010720‐AXN "Public Safety Video Surveillance Solutions " Laser Aiming Systems 010720‐LSR "Public Safety Video Surveillance Solutions" Panasonic 010720‐PAN "Public Safety Video Surveillance Solutions " WatchGuard Video 010720‐WCH "Public Safety Video Surveillance Solutions" 5th YEAR RENEWALS (CONTRACT EXTENSIONS)
PureGreen Services 040215‐PGE
"Storage Products or Systems with Related
Accessories"
Auto Plus‐Pep Boys 062916‐PEP
"Automotive and Truck Replacement Parts and
Tires"
Genuine Parts Company dba NAPA 062916‐GPC
"Automotive and Truck Replacement Parts and
Tires"
O'Reilly Auto Enterprises 062916‐ORA
"Automotive and Truck Replacement Parts and
Tires"
Schindler Elevator 100516‐SCH "Elevators, Escalators and Moving Walks" ThyssenKrupp Elevator Corporation 100516‐TKE "Elevators, Escalators and Moving Walks" NEW ezIQC CONTRACTS
Rio Grande Valley Area TX‐RGV‐021920
Amstar, Inc. TX‐RGV‐GC‐021920‐AMS General Construction
Centennial Contractors Enterprises TX‐RGV‐GC‐021920‐CCE General Construction Core Construction TX‐RGV‐GC‐021920‐CCT General Construction F.H. Paschen TX‐RGV‐GC‐021920‐FHP General Construction
Huper Optik USA TX‐RGV‐GC‐021920‐HOP General Construction Trumble Construction TX‐RGV‐RC‐021920‐TCI Roofing
Gulf Coast Area TX‐GC‐021920
Alpha Building Corporation TX‐GC‐GC‐021920‐ABC General Construction Amstar, Inc. TX‐GC‐GC‐021920‐AMS General Construction
AR Energy Services TX‐GC‐GC‐021920‐ARE General Construction Centennial Contractors Enterprises TX‐GC‐GC‐021920‐CCE General Construction Core Construction TX‐GC‐GC‐021920‐CCI General Construction Dunhill Development and Construction TX‐GC‐GC‐021920‐DUN General Construction F.H. Paschen TX‐GC‐GC‐021920‐FHP General Construction
Huper Optik USA TX‐GC‐GC‐021920‐HOP General Construction Lee Construction and Maintenance TX‐GC‐EC‐021920‐LCM Electrical
CONSENT AGENDA ITEMS
Class 4‐8 Chassis with Related Equipment, Accessories, and Services Wireless and Wireline Telecom Management Solutions
APPENDIX A Continued
Lee Construction and Maintenance TX‐GC‐F‐021920‐LCM Flooring Lee Construction and Maintenance TX‐GC‐GC‐021920‐LCM General Construction Lee Construction and Maintenance TX‐GC‐P‐021920‐LCM Painting RoofConnect Logistics TX‐GC‐RC‐021920‐RCL Roofing
RoofConnect Logistics TX‐GC‐W‐021920‐RCL Waterproofing
Trumble Construction TX‐GC‐RC‐021920‐TCI Roofing
TSG Industries TX‐GC‐GC‐021920‐TSG General Construction ezIQC ANNUAL RENEWALS
Johnson‐Laux Construction, LLC OHGCAGCOMC‐020618‐JLC
The K Company, Inc. OHGCAHVOMA‐020618‐TKC
Custom Controls Group OHGCAHVOMB‐020618‐CCG
Centennial Contractors Enterprises, Inc. OHGCAGCOMD‐020618‐CCE West Roofing Systems, Inc. OHGCAROMA‐020618‐WRS
Custom Controls Group OHGCAROMB‐020618‐CCG
Barbicas Construction Company, Inc. OHGCAAPOMA‐020618‐BCC Ohio Paving and Construction Company, Inc. OHGCACOMA‐020618‐OPC Henderson Contracting Co. LLC OHGCAGCMBB‐020618‐HCC
Price Builders and Developers OHGCAGCMBA‐020618‐PBD
Empire Paving, LLC OHGCAAPOMB‐020618‐EMP
Foti Contracting LLC OHGCAGCOMB‐020618‐FCL
Regency Construction Services Inc OHGCAGCOME‐020618‐REG Irizar Electric LLC OHGCAEOMA‐020618‐IEL
F.H. Paschen, S.N. Nielsen & Associates, LLC OHGCAGCOMA‐020618‐FHP F.H. Paschen, S.N. Nielsen & Associates, LLC OHGCOAGCOMA‐022718‐FHP Armcorp Construction, Inc. OHGCOAGCOMB‐022718‐ACI
Foti Contracting LLC OHGCOAGCOMC‐022718‐FCL
Custom Controls Group OHGCOAGCOMD‐022718‐CCG
Johnson‐Laux Construction, LLC OHGCOAGCOME‐022718‐JLC
Armcorp Construction, Inc. OHGCOAEOMA‐022718‐ACI
Whalen Electric LLC OHGCOAEOMB‐022718‐WHE
Armcorp Construction, Inc. OHGCOACOMA‐022718‐ACI
The K Company, Inc. OHGCOAHVOMA‐022718‐KCO
Custom Controls Group OHGCOAHVOMB‐022718‐CCG
Custom Controls Group OHGCOAROMA‐022718‐CCG
K & W Roofing, Inc. OHGCOAROMB‐022718‐KWR
Price Builders and Developers OHGCOAGCMBB‐022718‐PBD
McDaniel's Construction Corp., Inc. OHGCOAGCMBA‐022718‐MCC ezIQC EXTENSIONS
Centennial Contractors Enterprises, Inc. VA01VGC‐021417‐CCE The Matthews Group VA01NGC‐021417‐TMG
FHP Tectonics Corp. VA02NGC‐021417‐FTC
Centennial Contractors Enterprises, Inc. VA04NGC‐021417‐CCE Comfort Systems USA VA01NM‐021417‐CFS
Centennial Contractors Enterprises, Inc. VA01HGC‐021417‐CCE Comfort Systems USA VA01HM‐021417‐CFS
Harrisonburg Construction Co., Inc. VA02HGC‐021417‐HAR