CA\DD\02000.50105\10005846.1
27157.11000\2955190.2
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND
COMMONWEALTH ASSOCIATES, INC.
(ARC FLASH STUDY SERVICES FOR CORONA UTILITIES FACILITIES – RFP 22-045RH)
1. PARTIES AND DATE.
This First Amendment to the Professional Services Agreement (“First Amendment”) is made and entered into this ____________________________, 2024 by and between the City of Corona (“City”) and Commonwealth Associates, Inc., a Michigan Corporation (“Consultant”).
City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this First Amendment.
2. RECITALS.
2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated November 16, 2022 (“Agreement”), whereby Consultant agreed to provide professional arc flash study consulting services.
2.2 Amendment. City and Consultant desire to amend the Agreement for the first time to (1) extend the Term of the Agreement through June 30, 2024, (2) amend the Rates & Total Compensation by $48,818.00 to $358,986, (3) replace Exhibit “A” (Scope of Services) with Exhibit “A-1” (Scope of Services) and (4) replace Exhibit “C” (Compensation) with Exhibit “C-1” (Compensation).
3. TERMS.
3.1 Term. Section 3.1.2 (Term) of the Agreement is hereby deleted in its entirety and replaced with the following:
“3.1.2 Term. The term of this Agreement shall be from November 16, 2022 to June 30, 2024 (“Term”), unless earlier terminated as provided herein. Consultant shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines.
The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.6.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.”
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
2 (BB&K: 9-10)
27157.11000\2955190.2
3.2 Rates & Total Compensation. Section 3.3.1 (Compensation) and Exhibit “C” (Compensation) of the Agreement are hereby deleted in their entirety and replaced with the following:
“3.3.1 Rates & Total Compensation. Consultant shall receive compensation including authorized reimbursements, for all Services rendered under this Agreement at the rates set for in Exhibit “C-1” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed Three Hundred and Fifty- Eight Thousand, Nine Hundred and Eighty-Six Dollars ($358,986.00) (“Total Compensation”) without written approval of the City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”
3.3 Exhibit “A-1”. Exhibit “A” (“Scope of Services”) of the Agreement is hereby deleted in its entirety and replaced with Exhibit “A-1” (“Scope of Services”) attached hereto and incorporated herein by reference.
3.4 Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect.
From and after the date of this First Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this First Amendment.
3.5 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this First Amendment.
3.6 Counterparts. This First Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
3 (BB&K: 9-10)
27157.11000\2955190.2
CITY’S SIGNATURE PAGE
FOR
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND
COMMONWEALTH ASSOCIATES, INC.
(ARC FLASH STUDY SERVICES FOR CORONA UTILITIES FACILITIES – RFP 22-045RH) IN WITNESS WHEREOF, the Parties have entered into this First Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.
CITY OF CORONA
By: _________________________
Tom Moody
Director of Utilities
Reviewed By: _________________________
Katie Hockett
Assistant Director of Utilities
Reviewed By: _________________________
Aftab Hussain
Maintenance Manager
Reviewed By: _________________________
Yasmin Lopez
Purchasing Manager
Attest:
_________________________
Sylvia Edwards, City Clerk
City of Corona, California
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
4 (BB&K: 9-10)
27157.11000\2955190.2
CONSULTANT’S SIGNATURE PAGE
FOR
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND
COMMONWEALTH ASSOCIATES, INC.
(ARC FLASH STUDY SERVICES FOR CORONA UTILITIES FACILITIES – RFP 22-045RH) IN WITNESS WHEREOF, the Parties have entered into this First Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.
COMMONWEALTH ASSOCIATES, INC.
a Michigan corporation
By: _________________________
Richard Collins
President & CEO
By: _________________________
Robert J. Millies
Secretary
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
5 (BB&K: 9-10)
27157.11000\2955190.2
EXHIBIT “A-1”
SCOPE OF SERVICES
Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional arc flash study consulting services necessary for the Project. The Services are more particularly described herein.
A. Background:
There are approximately 63 offsite or remote locations that the awarded Consultant will study during the on-site field analysis portion of the Scope of Work. The sites are listed in “Attachment A” as part of this RFP and incorporated herein by this reference. Attachment A lists the offsite facilities by their name and address.
B. Goal/Purpose:
The City of Corona, Utilities Department is accepting proposals from experienced arc flash analysis contractors/consultants to perform electrical engineering services and analysis for 480v systems at City facilities in a variety of environments.
These services shall include, but are not limited to:
Short circuit analysis
Protective device coordination analysis
Arc flash hazard analysis
Interrupt rating analysis
Customized electrical safety program
Arc flash and shock hazard warning labels
Create single drawing & formal drawing package
Equipment is properly rated
Identify potential hazards
Breaker rating including trip point
Labeling and PPE
The purpose of the work to be performed under this contract is to identify electrical arc flash hazards, remove and/or mitigate identified electrical arc flash hazards, to label appropriate electrical equipment, to provide safe work zones, provide recommendations to reduce the hazard risk, identify the appropriate personnel protective equipment (PPE) and provide a customized Electrical Safety Program, all in compliance with the latest National Fire Protection Association (NFPA) 70E.
The City reserves the right to contract with the awarded Consultant to perform additional arc flash analysis and other related services as mutually agreed by the parties.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
6 (BB&K: 9-10)
27157.11000\2955190.2
C. Scope of Work Description:
This scope of work establishes the minimum requirements for providing Citywide Utilities Facilities Arc Flash Study Consulting Services to the City of Corona. The Contractor is required to meet all specifications listed herein, as minimum, and is required to submit a firm fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. The Contractor shall perform all work in accordance with current ANSI/ NETA MTS – 2019 or current - Section 9 for each facility to produce an Arc Flash Risk Assessment and a Shock Risk Assessment. Provide a report for all items surveyed and include photographs of each deficient item. The report shall be in accordance with NFPA 70E - 2021, IEEE 1584 - 2018 for calculations and label information.
ANSI Z535.4 for arc flash and shock hazards warning labels. If standards have been updated use most current version. Contractor shall provide all labor, materials, and equipment to complete the Citywide Utilities Facilities Arc Flash Study Consulting Services for the City.
Permissible work hours are 7am to 5pm Monday through Thursday excluding City observed holidays. Any deviations will need to be pre-approved by the City’s Representative. (RFP) No.22-045RH Citywide Utilities Facilities Arc Flash Study Consulting Services:
Task 1 - Field Collection of Data
1. Determine arc flash incident energy levels and flash protection boundary distances for all listed facilities based on the results of the short circuit and coordination studies. Perform the arc flash analysis as per industry standards for arc flash conditions and all modes of operation.
2. All necessary information shall be gathered, and all electrical systems analyzed from the utility connection point to all equipment connections. All field technicians and/or service engineers shall be trained in electrical and arc flash safety and shall utilize their own PPE.
3. Services for each facility shall include but not limited to the following:
a. Perform field collection of data
The Consultant is required to collect all data on the existing facilities electrical equipment and is NOT to assume that any drawings or documentation exist to aid in the collection or analysis.
The Consultant shall verify single line diagrams, if available. If not available, the Consultant shall generate the appropriate detailed and accurate single line diagrams. Discrepancies found in the drawings shall be brought to City’s Representative attention as a drawing markup.
4. Single Line Diagrams information shall include but not be limited to:
a. Electrical Structures
b. Voltages at each point
c. Short circuit available at each point
d. Horsepower ratings of each motor
e. Identify City, Utilities Department panels and equipment with standard name DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
7 (BB&K: 9-10)
27157.11000\2955190.2
Task 2 - Arc Flash Analysis
1. Consultant will be responsible to perform the short circuit, coordination, and interrupt rating studies which will proceed the Arc Flash analysis.
2. Consultant will determine the level of incident energy at each switchboard, motor control center (MCC), panel board and other electrical equipment requiring analysis.
3. Consultant shall determine if motor control buckets can be hot swapped and indicate as such on MCC arc flash 70E labels or specify on general use electrical safety labels.
4. OSHA 29 CFR-1910 Subpart S and NFPA 70E require that arc-flash hazard analysis be performed in incremented five-year periods or sooner whenever design implementations occur or circuit power arrangements are changed.
5. Indicate problems discovered while performing the studies. It must include the following:
a. Recommendations to mitigate arc flash hazards above Category 2 b. Identification of circuit protective devices with insufficient interrupt ratings c. Identification of circuits not properly coordinated
d. One-Line drawings of all equipment surveyed
e. Table of calculated arc flash data
f. Coordination curves
g. And any other pertinent data
6. Per IEEE 1584, “Equipment below 208/240V need not be considered unless it involves at least one 125kVA or larger low-impedance transformer in its immediate power supply.” Arc Flash calculations shall not be done on systems below 208/240V down stream of 125kVA and smaller transformers.
7. Arc Flash hazard labels for equipment needed are a product of the analysis. Labels provide qualified workers the information to determine the personal protective equipment (PPE) required to work on a given piece of equipment, or when the hazard level exceeds a safe work condition.
Contractor shall submit a sample warning label to City’s Representative within 20 calendar days of Notice of Award for approval.
8. Provide labor and materials to:
a. Affix labels to all 70E Rated Category 1 and above equipment. b. Labels shall at a minimum indicate the following:
1. Arc Flash Boundary
2. Restricted Approach Distance
3. Limited Approach Distance
4. Glove Class
5. Incident Energy
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
8 (BB&K: 9-10)
27157.11000\2955190.2
6. PPE Category
7. Calorie Rating
8. Nominal Voltage
9. Upstream over-current protective device
10. Device name and assessment date
c. Labels shall be required for all electrical equipment per referenced codes. d. Arc Flash labels on Motor Control Centers shall indicate if MCC buckets can be hot swapped.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
9 (BB&K: 9-10)
27157.11000\2955190.2
Deliverables
1. After completion of the analysis, provide the following:
a. Submit three initial draft copies of each report to City’s Representative for review. The Consultant shall incorporate City’s review comments and submit three copies of the final draft reports to City’s representative within 30 days following completion of facility testing for final review.
b. The Contractor shall submit to the City’s Representative separate soft and hard copy of the report for each facility which shall contain, at a minimum, the following:
An introduction describing the background, objectives and the scope of the study. Basis of analysis
An executive summary with clearly written conclusions and recommendations.
The recommendations will refer to reducing the arc flash hazard category to two or below and any other ways to enhance worker safety.
Coordination plots and protective device curves
Single line diagrams
In tabulation format list device, device name, bus name, bus kV, protective, bus bolted fault, protective device arc fault, trip/delay time, duration of arc, arc type, arc flash boundary, working distance, required limited and restricted approach, incident energy, cal/cm2, conduit sizes, switchgear data, and required PPE Hazard/Risk Categories for the calculated incident energy levels The flash protection boundary of the equipment involved/evaluated.
2. A complete report for all the facilities in both electronic flash drive and in bound hard copy document form shall be submitted to the City’s Representative.
Task 3 - Customized Electrical Safety Program
Consultant is to develop a written Electrical Safety Program that will be compliant with the latest NFPA 70E publication. The Electrical Safety Program shall incorporate the City’s facilities referenced in Attachment A. The Electrical Safety Program should include the necessary language to implement but not be limited to the following elements:
1. Maintenance
a. Document the maintenance conditions of the equipment and its components and/or parts
2. Awareness and Self-Discipline
a. Document how employees must follow the policies and effectively implement the new safety procedures
3. Electrical Safety Program Controls
a. Document how the Electrical Safety Program shall identify the controls from which it is measured and monitored
b. Document which metrics could be used
4. General Risk Assessment
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
10 (BB&K: 9-10)
27157.11000\2955190.2
a. The Electrical Safety Program should identify the steps that employees must take where the risk of injury from electrical hazards are unacceptable.
5. Job Briefing
a. Specify how the employee shall perform job briefing when starting each new project. The briefing information to include the potential hazards associated with the equipment installation, required PPE and special precautions working in the vicinity of electrical installations.
6. Electrical Safety Auditing
a. Document how the Electrical Safety Program shall be audited to verify that the procedures and principles within the program are in compliance with NPFA 70E. b. Document how field work shall be audited to verify the requirements within the safety program are being followed.
7. Training Requirements
a. Evaluation of current City Program
b. Specify how often employees shall be trained to identify and understand the relationship between electrical hazards and the possibility of injury. c. State the types of training that will be required.
Classroom Arc Flash training
Emergency Response Training (contact release, first aid, etc.) Qualification for electrical work
Training verification and documentation by the employer
8. Clarification on the difference between unqualified and qualified personnel
9. Outside contractor obligations in relation to the City’s, Utilities Department Electrical Safety Program
10. Document alerting techniques and methods for the notification of approach and flash boundaries
11. Documentation for the use of personal protective equipment (PPE) by qualified employees.
12. Documentation for energized electrical work permit policies and procedures
13. Document protocols for de-energizing equipment and/or system
14. Electrical safety requirements for any special equipment in use at City facilities
15. Any other items that will be needed to be in compliance with the latest codes and Cal OSHA regulations
Mandatory Requirements
All Contractors and their subcontractors shall meet all safety requirements of current codes and standards.
Contractors shall require all employees and subcontractors to wear appropriate PPE while performing work at city facilities.
Contractors shall provide a list of all owned testing equipment with this proposal DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
11 (BB&K: 9-10)
27157.11000\2955190.2
All testing equipment needs to be calibrated and Contractors shall provide annual equipment testing results from third party at the beginning of contract and in June at the end of the fiscal year.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD
\02000.50105\10005846.1
12(BB&K: 9-10)
27157.11000\2955190.2
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
13 (BB&K: 9-10)
27157.11000\2955190.2
Proposed work plan from Consultant
Process 1 – Kick-off Meeting and Data Gathering Site Visit Upon authorization to begin, Consultant will schedule a kick-off meeting with California State University staff to review project requirements and firm up project schedule and target dates.
Discussions will take place of preferences for labeling and the proposed locations for identifying arc flash hazards. Consultant will discuss with staff possible operating conditions that may impact short-circuit duties which would have an impact on the potential arc flash hazard.
Process 2 – Data Gathering
The first step in performing an arc flash study is to gather information. This will be accomplished with the help of subcontracted C-10 licensed technicians from Cal Express Electric, Inc. These professionals will gather data across all facilities.
Consultant has a culture of quality. As part of this a detailed checklist of required data will be developed and utilized previous to site investigation. The developed software model will require accurate utility equivalent data provided by the local utility for each studied location. Consultant has strong utility experience that assists us in gathering this sometimes hard to obtain data.
Process 3 – Software Modeling
Consultant will utilize the latest utilize industry standard engineering software, for example ETAP 20.5, to accurately model the electrical system being studied for this project with the information gathered in process 2. In order to effectively perform the study, Consultant will need to build an engineering software based single-line model with all relevant protective devices, line impedances, transformers, motors, and network equivalents. Consultant will develop the model to include the university 12 kV medium voltage system and building 480 V and 240/120 V equipment.
Consultant will attempt to reduce the model where appropriate to avoid redundancy. This will be done by modeling the largest protective device at each 480 V panel, as well as any items that may have arc flash hazard potential, such as 240/120 V main breakers, loads with long cable feeds, slow clearing protective devices, etc. This technique can help reduce model size and complexity and provide clear and concise results.
Process 4 – Arc Flash Study
Upon completion of the ETAP or SKM model, the maximum three-phase symmetrical and halfcycle fault currents will be calculated for each city building or facility. The maximum fault current will be used to verify interrupting ratings at all devices. The arc currents will be estimated based on the three-phase, half-cycle fault currents, which will consider arcing resistance for typical fault conditions. The arc currents will then be used to determine the clearing times associated with each studied protective device at the each of the relevant equipment lineup. The clearing times and the arc fault current will be used to calculate arc flash incident energy. Consultant will use the three-phase symmetrical fault current (Per the IEEE 1584 standard) at each protective device to determine the clearing time. The clearing time is a key item in arc flash calculation and, in many cases, can be the most significant factor contributing to the arc flash hazard.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
14 (BB&K: 9-10)
27157.11000\2955190.2
At each studied protective device location, the ETAP or SKM model will be used to determine the incident energy level associated with an arc flash. The arc flash calculations will be done in accordance with IEEE 1584-2018 (Guide for Performing Arc Flash Hazard Calculations) and NFPA 70E – 2021 and will determine the flash protection boundary distance and the required PPE for working on energized equipment.
Process 5 – Protective Device Coordination Study
Consultant will plot each device on Time Current Curve (TCC) plots to ensure proper selective coordination is achieved. There is a tradeoff between perfect coordination and low arc flash risk.
Consultant will work with the City of Corona to determine preferences and make suggestions where we can improve the balance between protective device coordination and arc flash hazard mitigation.
Process 6 – Arc Flash Report
Consultant will provide an electronic pdf and (3) printed hard copies of the final report that covers introduction, executive summary, assumptions, analysis, and the results of the study.
Detailed input and output data will be provided in the electronic versions only.
Included will be a system one-line diagram that shows the arc flash and short circuit current values and equipment sizing, as well as TCC plots of key electrical protective devices. If requested, Consultant can also perform a load flow study to verify equipment loadability and ensure voltage drops are within specifications. This could be included in our scope of work for an additional cost as outlined in the rate table.
The study will include all information agreed upon for each major equipment, such as:
• Device or bus name.
• Bolted and arcing fault current levels.
• Flash protection boundary distances.
• Personal-protective equipment classes.
• Incident Energy Exposure in Cal/cm2 at 18” for 600 volts and less. • Incident Energy Exposure in Cal/cm2 at 36” for all medium voltage equipment.
Where appropriate, the report will provide recommendations for reducing exposure levels by modifying protective device settings or replacement of existing fuses.
The arc flash report will include custom PPE levels based on actual / recommended clothing levels in use at each plant. This will need to be specified at project award to be accommodated.
The arc flash study results will be tabulated in the submitted report for each building 480 V and 240/120 V equipment including the largest 480 V and 240/120 V feeder breaker on a panel.
Consultant will submit a draft report summarizing the results of the arc flash hazard analysis to the City of Corona.
Consultant will comment on any arc flash hazard levels with incident energy exceeding category 2, or where arc flash hazards are excessive for the equipment being studied. Consultant may discuss potentially problematic areas with City of Corona staff. Consultant Associates can attempt to mitigate potential areas.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
15 (BB&K: 9-10)
27157.11000\2955190.2
All supporting data will be included in appendices. After a City of Corona review cycle, a meeting will be scheduled to discuss the results and recommendations. Consultant will incorporate comments received from the City of Corona into the draft report and submit a final report along with the arc flash and shock hazard warning labels.
Process 7 – Arc Flash and Shock Hazard Labels
Consultant will provide arc flash and shock hazard sample labels on indoor/outdoor vinyl tape as required for each piece of equipment in each facility for City of Corona review. Upon acceptance of the arc flash and shock hazard label format, Consultant will work with our C-10 licensed business partner to create and deliver the arc flash labels for key electrical equipment locations that have an arc flash hazard category of 1 or greater.
Process 8 – Electrical Safety Program
Consultant is an expert at providing electrical safety training and the development of electrical safety programs. Consultant will start the development of this process by gathering the existing safety documentation for the city, a site walkdown of city facilities (in conjunction with the arc flash survey) and interviews with city safety managers.
After a thorough review of the gathered information, Consultant can develop an electrical safety risk assessment, solutions, and improvements to the city’s electrical safety program. In particular, Consultant finds it very effective to integrate the electrical safety program with an electrical work order program. This ensures compliance to electrical safety protocols for any electrical project work and would likely fit very well with the criteria below, specified by the city.
The electrical safety program that Consultant will develop entails the following:
• Maintenance
o The electrical safety program that Consultant will create will document the maintenance conditions of the equipment and its components and/or parts. • Awareness and Self-Discipline
o The electrical safety program that Consultant will create will document how employees must follow the policies and effectively implement the new safety procedures.
• Electrical Safety Program Controls
o The electrical safety program that Consultant will create will document how the Electrical Safety Program shall identify the controls from which it is measured and monitored.
o The electrical safety program that Consultant will create will document which metrics could be used.
• General Risk Assessment
o The Electrical Safety Program will identify the steps that employees must take where the risk of injury from electrical hazards are unacceptable.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
16 (BB&K: 9-10)
27157.11000\2955190.2
• Job Briefing
o The electrical safety program that Consultant will create will document will specify how the employee shall perform job briefing when starting each new project. The briefing information to include the potential hazards associated with the equipment installation, required PPE and special precautions working in the vicinity of electrical installations.
• Electrical Safety Auditing
o The electrical safety program that Consultant will create will document how the Electrical Safety Program will be audited to verify that the procedures and principles within the program are in compliance with NPFA 70E. o The electrical safety program that Consultant will create will document how field work shall be audited to verify the requirements within the safety program are being followed.
• Training Requirements
o The electrical safety program that Consultant will create will specify how often employees shall be trained to identify and understand the relationship between electrical hazards and the possibility of injury and State the types of training that will be required. This training will be:
Classroom Arc Flash training
Emergency Response Training (contact release, first aid, etc.) Qualification for electrical work
Training verification and documentation by the employer • The electrical safety program that Consultant creates will clarify on the difference between unqualified and qualified personnel.
• The electrical safety program that Consultant creates will clarify on the difference between outside contractor obligations in relation to the City’s, Utilities Department. • The electrical safety program that Consultant creates will include document alerting techniques and methods for the notification of approach and flash boundaries. • The electrical safety program that Consultant creates will include documentation for the use of personal protective equipment (PPE) by qualified employees. • The electrical safety program that Consultant creates will include documentation for energized electrical work permit policies and procedures. • The electrical safety program that Consultant creates will discuss document protocols for deenergizing equipment and/or system. • The electrical safety program that Consultant creates will specify electrical safety requirements for any special equipment in use at City facilities.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
17 (BB&K: 9-10)
27157.11000\2955190.2
Add On Services
1. Arc Flash On-Site Safety Training:
Consultant’s arch flash expert, Ian Hutt to provide City with one (1) day of on-site training, which includes:
Two (2) hour presentation
Topics related to electrical safety
Arc flash awareness and procedure.
A PowerPoint with video sections that will be provided for future use. City to record and use the presentation for future internal use.
The target date for this presentation is estimated for first week of March 2024.
This change order is offered on a T&M basis under the same contract as the current work for arc flash study services.
Impact on Budget and Schedule:
Increased amount by $17,940
Increased project completion by 15 days
* The increased amount includes the Consultant’s presenters a week of presentation preparations, travel, and onsite training hours.
2. Arc Flash Label Application Service:
Consultant’s City site expert William Turkovich to apply the arc flash labels at all studied sites.
With assistance from the City to access each site as completed in the past during the data gathering portion of the project.
Site visits take roughly half the time to complete as the original data gathering. Visit all 64 sites to apply labels, escorted by City staff (less time to be spent at each site) Only a single Consultant’s engineer will apply labels.
Note that the actual labels (1355 labels) are already included in the original scope of work (reference work plan: Process 7) so a per-label cost is not included here.
The target date for completion of this work is the middle of November 2023, assuming Consultant receives all data from SCE to complete the arc flash study by the end of August 2023.
This change order is offered on a T&M basis under the same contract as the current work for arc flash study services.
Impact on Budget and Schedule:
Increased amount by $24,338
Increased project completion by 21 days
*The increased amount includes the Consultant’s labor for three weeks, preparation, and travel for the label application service.
Expected Schedule: March 4th through March 22nd, 2024.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
18 (BB&K: 9-10)
27157.11000\2955190.2
3. Additional Meeting and Project Management Time:
Due to delays Consultant will have additional status update meetings and project management.
Time, which will be scheduled through March.
Labor for extended project management time: $3,705
2024 rate adjustment: $915
Impact on Budget and Schedule:
Increased amount by $4,620
Increased project completion by 180 days
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
19 (BB&K: 9-10)
27157.11000\2955190.2
EXHIBIT “C-1”
COMPENSATION
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth herein.
Consultant will invoice City of Corona for actual labor hours spent and project expenses, based on Consultant’s business month.
**Billing Rates on the following page**
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD
\02000.50105\10005846.1
20(BB&K: 9-10)
27157.11000\2955190.2
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
21 (BB&K: 9-10)
27157.11000\2955190.2
Project Cost Increase Breakdown:
Term extension due to delays (120 days) $1,920
On site training cost (15 days) $17,940
Label application cost (21 days) $24,338
Additional status update
meetings and time (180 days) $4,620
Total Increased Project Cost $48,818
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802 CA\DD\02000.50105\10005846.1
22 (BB&K: 9-10)
27157.11000\2955190.2
Consultant’s not to exceed Fee for engineering studies is $358,986. The pricing provided by the Consultant is T&M and includes approximately $86,000 for subcontractor support gathering data.
DocuSign Envelope ID: 212B9288-4BBD-4BD3-9726-AB81FEAE5092 DocuSign Envelope ID: 137D525A-782B-41F0-9A72-DBDA41906F52 DocuSign Envelope ID: 20BC95FB-572C-44A9-9873-8B87A7BB2802