From: Gibson, Emily@DOT
To: Ybarra, Brandy A@DOT; Kenny Nguyen
Cc: Alcoriza, Denise R@DOT
Subject: Re: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Date: Thursday, February 29, 2024 3:18:49 PM
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Hello Brandy and Kenny!
We have official approval for this time extension. You can proceed as if you have the extension. We will just need to document this in an official amendment at some point, for documentation purposes, but for now, please proceed as if you have the extension.
Brandy, once you are feeling better, let’s talk about how to prepare the official amendment.
Best,
Emily
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From: Ybarra, Brandy A@DOT <[email protected]>
Sent: Tuesday, February 27, 2024 1:05 PM
To: Gibson, Emily@DOT <[email protected]>
Cc: Alcoriza, Denise R@DOT <[email protected]> Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Hi Denise & Emily,
Please see the attached email from the City regarding your questions.
Thank you,
Brandy Ybarra
CALTRANS DISTRICT 8
PLANNING: LOCAL ASSISTANCE
From: Gibson, Emily@DOT [email protected]
Sent: Monday, February 26, 2024 11:58 AM
To: Ybarra, Brandy A@DOT [email protected]
Cc: Alcoriza, Denise R@DOT [email protected]
Subject: FW: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Hey Brandy, I think here’s where we left off with Corona… Best regards,
Emily Gibson
[email protected]
NEW Work Cell: (279) 599-4026
Clean California Local Grant Program Manager
Office of Innovative Programs
Division of Local Assistance
Caltrans Headquarters
From: Gibson, Emily@DOT
Sent: Tuesday, February 20, 2024 5:12 PM
To: Ybarra, Brandy A@DOT <[email protected]>
Cc: Alcoriza, Denise R@DOT <[email protected]> Subject: FW: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Hey Brandy, just following up on the below. Can you let us know your thoughts when you get the chance? Thanks! Best regards,
Emily Gibson
[email protected]
NEW Work Cell: (279) 599-4026
Clean California Local Grant Program Manager
Office of Innovative Programs
Division of Local Assistance
Caltrans Headquarters
From: Gibson, Emily@DOT
Sent: Wednesday, February 14, 2024 5:13 PM
To: Ybarra, Brandy A@DOT <[email protected]>; Alcoriza, Denise R@DOT <[email protected]> Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Hi Brandy,
Denise and I reviewed the attached time extension request letter with Gretchen. She is generally okay with it, but she’s wondering how they can avoid down-scoping the project, if their grant amount request was 5 mil and the lowest bid they got is about 7.5 mil. In other words, how are they going to ensure that when they go out to bid again, they are not going to get super high bids again that are more than their grant amount request? Can you please ask them that and let us know what they say? Let me know if that makes sense. Thanks for your help! Best regards,
Emily Gibson
[email protected]
NEW Work Cell: (279) 599-4026
Clean California Local Grant Program Manager
Office of Innovative Programs
Division of Local Assistance
Caltrans Headquarters
From: Gibson, Emily@DOT <[email protected]>
Sent: Friday, February 9, 2024 1:33 PM
To: Ybarra, Brandy A@DOT <[email protected]>; Alcoriza, Denise R@DOT <[email protected]> Subject: Fwd: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Hi Brandy, just reviewed Corona’s letter, I think it sounds generally reasonable and don’t have any other questions for the City. What are your thoughts on the letter? Denise and I can bring this one up at our meeting with Gretchen next Tuesday too. If there’s anything we want to know from the agency before talking to Gretchen, we should ask them before Tuesday.
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From: Ybarra, Brandy A@DOT <[email protected]>
Sent: Tuesday, February 6, 2024 8:32 AM
To: Kenny Nguyen <[email protected]>; Gibson, Emily@DOT <[email protected]> Cc: Gerardo Sanabria <[email protected]>
Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion Thank you, Kenny. We will review the request and get back to you as soon as we can.
Thank you,
Brandy Ybarra
CALTRANS DISTRICT 8
PLANNING: LOCAL ASSISTANCE
You don't often get email from [email protected]. Learn why this is important From: Kenny Nguyen <[email protected]>
Sent: Tuesday, February 6, 2024 12:05 AM
To: Gibson, Emily@DOT <[email protected]>; Ybarra, Brandy A@DOT <[email protected]> Cc: Gerardo Sanabria <[email protected]>
Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion EXTERNAL EMAIL. Links/attachments may not be safe.
Good evening Emily and Brandy,
Attached letter is the request for time extension for Green Alley. Please review and let us know how to proceed.
Best Regards,
Kenny T. Nguyen, P.E., QSD
Public Works CIP Manager
400 S. Vicentia Avenue, Corona, CA 92882
Office: 951-817-5765| Cell: 951-830-0049www.CoronaCA.gov Corona City Hall is open Monday-Thursday, from 7:00 a.m.- 6:00 p.m.Closed Fridays.
From: Gibson, Emily@DOT <[email protected]>
Sent: Wednesday, January 31, 2024 4:13 PM
To: Gerardo Sanabria <[email protected]>; Ybarra, Brandy A@DOT <[email protected]>; Alcoriza, Denise R@DOT <[email protected]>; Kenny Nguyen <[email protected]> Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion [CAUTION] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Sounds great, thanks!
Best regards,
Emily Gibson
[email protected]
You don't often get email from [email protected]. Learn why this is important NEW Work Cell: (279) 599-4026
Clean California Local Grant Program Manager
Office of Innovative Programs
Division of Local Assistance
Caltrans Headquarters
From: Gerardo Sanabria <[email protected]>
Sent: Wednesday, January 31, 2024 4:03 PM
To: Gibson, Emily@DOT <[email protected]>; Ybarra, Brandy A@DOT <[email protected]>; Alcoriza, Denise R@DOT <[email protected]>; Kenny Nguyen <[email protected]> Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion EXTERNAL EMAIL. Links/attachments may not be safe.
Good afternoon,
Ms. Gibson,
Ms. Ybarra,
Ms. Alcoriza,
We will work to prepare the letter and the revised project milestone (schedule).
We appreciate your time and consideration.
Thank you,
Gerardo Sanabria
Associate Engineer, Public Works, City
of Corona
P: (951) 279-3522
400 South Vincentia Avenue
Corona, CA 92882
www.coronaca.gov
CITY HALL BUSINESS HOURS:
Monday – Thursday 7:00 am – 6:00 pm. Closed Friday
From: Gibson, Emily@DOT <[email protected]>
Sent: Wednesday, January 31, 2024 1:42 PM
To: Ybarra, Brandy A@DOT <[email protected]>; Alcoriza, Denise R@DOT <[email protected]>; Gerardo Sanabria <[email protected]>; Kenny Nguyen <[email protected]> Subject: RE: City of Corona-CCLGP, Green Alleys: Time Extension Discussion [CAUTION] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Hello!
Nice to meet you all. Below are the notes/action items from our meeting. If you have any questions, please let Brandy know, and we’ll work together to get back to you ASAP.
Caltrans is only considering providing up to 6 month time extensions at this point. If this is enough time the complete the project, we need the following from you, hopefully by Monday, in order to determine whether we can officially provide a time extension:
Letter with justification for why you need a time extension, with a focus on the extenuating or unforeseen circumstances that resulted in needing a time extension.
Updated schedule showing that construction can be completed by Dec 31, 2024 (you would then have an additional 6 months for project closeout/invoicing). Below is the original schedule submitted with application.
If you end up needing to reduce scope, please provide an updated version of the below Project Outcomes table, which was submitted with the original application, and we’ll let you know if the scope reductions are acceptable. At this time only minor scope reductions are acceptable.
After we receive the above, we’ll all review it with our management and let you know if we have any more questions or if we can approve the extension. If we can approve it, we’ll document the extension through an official Amendment to the grant agreement.
Best regards,
Emily Gibson
[email protected]
NEW Work Cell: (279) 599-4026
Clean California Local Grant Program Manager
Office of Innovative Programs
Division of Local Assistance
Caltrans Headquarters
-----Original Appointment-----
From: Ybarra, Brandy A@DOT <[email protected]>
Sent: Tuesday, January 30, 2024 7:24 AM
To: Ybarra, Brandy A@DOT; Kenny Nguyen; Gerardo Sanabria; Alcoriza, Denise R@DOT; Gibson, Emily@DOT Subject: City of Corona-CCLGP, Green Alleys: Time Extension Discussion When: Wednesday, January 31, 2024 1:00 PM-1:30 PM (UTC-08:00) Pacific Time (US & Canada).
Where: Microsoft Teams Meeting
City’s Request: “Project construction advertisement was extended until January 9 to include the new California Air Resources Board (CARB), which is in effect for all contracts awarded after 1/1/2024 and has new requirements for off-road diesel powered vehicles, including well drilling rigs, and affects both construction contractors and awarding bodies. This new guideline may potentially contribute to the increase in construction price and eliminate certain small contractor from bidding public contracts now until further guidance is provided. When the construction bids were opened on January 9, only two contractors (Pub Construction and All American Asphalt) submitted bids at $7.4 million and $9.3 million, respectively. However, Pub Construction reached out to the City the next day to withdraw their bid. Therefore, the City currently has only one responsive, responsible contractor (All American Asphalt) to consider, which may not meet the “competitive” bid requirement. Additionally, All American Asphalt (AAA) bid amount of $9.3 million is double the budget for this project. If we proceed with the award to AAA, the construction will barely complete by the deadline of June 30, 2024. Therefore, the City would like to explore options if we can extend the grant funding deadline to re-advertise to obtain the necessary competitive bids to evaluate.” ________________________________________________________________________________ Microsoft Teams meeting
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