CA\DD\04000.12003\10190947.4
CITY OF CORONA
CITY OFFICIAL ADVANCE TRAVEL REQUEST (AP 01200.001)
Council Member Wes Speake is requesting to travel to Long Beach, CA. to attend the League of California Cities 2024 Annual Conference & Expo on October 16th – 18th, 2024. Council Member Speake is on the Housing, Community, and Economic Development Policy Committee and the League of California Cities Annual Conference is a valued tradition attended by the Council and staff members from many California cities. The conference provides networking, advocacy, and educational programs that bring together elected and appointed officials, as well as city staff from all departmental areas to serve the grassroots interests of local municipalities. All actual and necessary expenses incurred by Council Member Wes Speake for this trip, including any registration, meals, and transportation, will be paid for or reimbursed by the City, so long as and to the extent such expenses comply with Administrative Policy 01200.001, Travel and Other Expense Reimbursement Policy. Estimated total costs for the requested trip are listed below:
Registration Meals Lodging Transportation Airfare
Other
(Please
list) Total*
$700.00 $86.00 $ n/a $ $178.27 $ n/a $ $964.27
* Total cost is an estimate only, based on event information provided by requestor.
ATTACHMENTS: Registration, Meals, and Transportation.
PREPARED BY: _________________________ Date: ______________ Angela Nieto
REQUESTED BY: _________________________ Date: ______________ Wes Speake
COST ESTIMATED BY: _________________________ Date: ______________ Administrative Services Dept.
APPROVED BY: _________________________ Date: ______________ Mayor
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA 8/26/2024
8/26/2024
8/26/2024
CA\DD\04000.12003\10190947.4
Guidelines and Procedures for City Official Advance Travel Request Form The following are to be used in conjunction with Administrative Policy 01200.001 (Travel & Other Expense Reimbursement Policy). These guidelines and procedures in no way supersede or override Administrative Policy 01200.001. • The City Official Advance Travel Request Form is to be used whenever a City Official is requesting to travel either overnight or via airplane. • Pursuant to Administrative Policy 01200.001, City Officials include elected officials and appointed members of City legislative bodies.
• Pursuant to Administrative Policy 01200.001, City Officials will be reimbursed for their actual and necessary expenses incurred in the performance of the official duties for their position, provided that reimbursement shall always be at the lesser of the actual cost or the current Internal Revenue Service (“IRS”) rates, unless otherwise approved by the City Council in advance as discussed further below. • Pursuant to Administrative Policy 01200.001, advance approval shall be obtained from the City Council, unless the Mayor finds that last minute travel up to $1,000 is necessary and advance Council agenda deadlines cannot be met. With Mayor approval, reporting must be made to the City Council at the next available meeting. • Approval shall be obtained before incurring any expenses. Expenses incurred outside the approved parameter of travel, as noted on the City Official Advance Travel Request Form, or in excess of that allowed under Administrative Policy 01200.001, will not be borne by the City. If these expenses are paid by the City Official, no reimbursement will be made by the City; if these expenses were charged to a City credit card, the City Official is responsible for the expense and shall promptly reimburse the City.
• As noted in Administrative Policy 01200.001, the City will not pay or reimburse certain categories of expenses, including, but not limited to, the following:
o Personal portion of the trip, including expenses incurred for family member(s), friends and/or pets who accompany the City Official;
o Travel relating to political events;
o Entertainment expenses not directly required as part of official business; o Personal automobile expenses, including traffic citation; o Personal losses incurred while on City business.
• City Officials shall provide necessary documentation such as receipts and hotel folio to substantiate all expenses incurred. Expenses incurred without receipts will not be reimbursed; if such an expense is charged on a City credit card, the City may request the City Official to reimburse the City if the expense cannot be substantiated in another manner.
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA Thank you for your purchase!
Order SC-C-972789-H4NNI
Date of purchase: 8/26/2024
Payment: Credit Card **** 8668
Bill To: Nieto, Angela
Gift Card: -
PO #:
Bill To Address
Angela Nieto
400 S Vicentia Ave # 315
Corona, CA 92882-2187
INV-20814-M9Z0B8
a) Full Conference - Member City Officials & City Staff - Speake, Wes Price per unit
$700.00
Quantity
1 Discount
$0.00
Taxes
$0.00
Charges
$700.00
Total Charges $700.00
Sales Tax $0.00
Order Total $700.00
Gift Card $0.00
Previous Payments $0.00
Payment $700.00
Balance Due $0.00
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA Wednesday, October 16, 2024 Thursday, October 17, 2024 Friday, October 18, 2024 Total Breakfast $17 Breakfast $17 X $34
Lunch X Lunch X Lunch $18 $18
Dinner X Dinner $34 X $34
TOTAL $86.00
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA Corona City Hall
400 S Vicentia Ave, Corona, CA 92882
Get on CA-91 W from W 2nd St and S Lincoln Ave
1. Head north toward S Buena Vista Ave
2. Turn right toward S Buena Vista Ave
3. Turn left toward S Buena Vista Ave
4. Turn right onto S Buena Vista Ave
5. Turn left onto W 2nd St
6. Turn right onto S Lincoln Ave
7. Turn left to merge onto CA-91 W
Continue on CA-91 W. Take CA-55 S to CA-22 W in Seal
Beach. Take exit 23 from I-405 N
8. Merge onto CA-91 W
9. Continue straight to stay on CA-91 W
10. Use the left 2 lanes to take exit 34 for CA-55 S
toward Newport Beach
11. Continue onto CA-55 S
12. Use the right 2 lanes to take exit 13 for CA-22
W/Garden Grove Fwy toward Long Beach
13. Continue onto CA-22 W/Garden Grove Fwy
14. Keep right to continue on CA-22 W
4 min (1.0 mi)
13 ft
62 ft
371 ft
0.1 mi
0.3 mi
0.2 mi
0.3 mi
33 min (35.2 mi)
5.6 mi
9.0 mi
0.5 mi
4.4 mi
0.4 mi
11.8 mi
0.8 mi
Corona City Hall, 400 S Vicentia Ave, Corona, CA Drive 42.5 miles, 1 hr 7 min 92882 to Long Beach Convention & Entertainment Center, 300 E Ocean Blvd, Long Beach, CA 90802
Breakdown of fees:
42.5 x $.67 = $28.47
$28.47 x 3 days = $84.41
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA
15. Merge onto CA-22 W/I-405 N
16. Use the right 2 lanes to take exit 23 for CA-22 W
toward Long Beach
Continue on CA-22 W. Take E 7th St and E Ocean Blvd to E Seaside Way in Long Beach
17. Continue onto CA-22 W
18. Continue straight onto E 7th St
19. Turn left onto Junipero Ave
20. Turn right onto E Ocean Blvd
21. Turn left onto S Linden Ave
22. Turn right onto E Seaside Way
Long Beach Convention & Entertainment Center
300 E Ocean Blvd, Long Beach, CA 90802
2.0 mi
0.8 mi
18 min (6.3 mi)
1.6 mi
2.3 mi
0.8 mi
1.1 mi
331 ft
0.3 mi
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA Map data ©2024 Google 2 mi
Explore nearby Corona City Hall
1 hr 30 min
48.1 miles
via I-405 S
Fastest route now, avoids
slowdowns
This route has tolls.
1 hr 41 min
49.0 miles
via CA-22 E and CA-91 E
Heavy traffic, as usual
1 hr 45 min
46.2 miles
via CA-91 E
Slowdown and crashes causing 44-
min delay
Long Beach Convention Center, 300 E Ocean Drive 48.1 miles, 1 hr 30 min Blvd, Long Beach, CA 90802 to Corona City Hall, 400 S Vicentia Ave, Corona, CA 92882
End of conference back to Corona
Docusign Envelope ID: 26111D51-9D42-4B1B-BA7D-258F54B1BBCA