DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Fire Department
2024-66
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
AUTHORIZE THE UP-FIT OF TWO (2) DEPUTY FIRE CHIEF VEHICLES UTILIZING 911 VEHICLE
EXECUTIVE SUMMARY:
This staff report asks the City Council to authorize the up-fit of two (2) Deputy Fire Chief vehicles in the amount of $124,540.08 using 911 Vehicle for the Corona Fire Department.
The up-fit will include the installation of multi-band radios, Starlink satellite service, Mobile Data Tablets (MDTs), Cradle point internet connections, and various command components. These upgrades are essential for improving communication, data access, and overall command capabilities within the Fire Department.
RECOMMENDED ACTION:
That the City Council:
a. Authorize an Exception to Competitive Bidding pursuant to Corona Municipal Code Section 3.08.140(E) that with the approval of the City Manager, the purchasing agent and the authorized contracting party, determine that it is in the best interest of the City and its administrative operations to dispense with public bidding for nonpublic projects under this chapter for the upfit of two vehicles utilizing 911 Vehicle for the Fire Department in the amount of $124,540.08.
b. Authorize the City Manager, or his designee, to issue a Purchase Order to 911 Vehicle in the amount of $124,540.08.
c. Authorize a total appropriation in the amount of $124,540.08 ($62,270.04 from the General Fund 110 and $62,270.04 from the Fleet Replacement Fund 684).
BACKGROUND & HISTORY:
On June 5, 2024, the City Council approved the Fiscal Year 2025 budget, which included a service adjustment change that restructured the command staff to include three (3) Deputy Chiefs as direct reports to the Fire Chief. This change requires the vehicles assigned to these positions be up-fitted with additional communications and command equipment. As of this report, one vehicle is outfitted appropriately and the City purchased two additional vehicles that now require up-fitting consistent with the existing vehicle.
Analysis:
Given the importance of deploying these Deputy Chief vehicles and ensuring consistent upfitting, the City informally solicited quotes from three vendors. The following bid summary indicates that 911 Vehicle was the lowest bidder.
Bid Summary for Yukon Upfitting
Unit Vehicle Cost
Elite Automotive
$
69,455.10
National Auto Fleet Group
$
74,427.47
911 Vehicle
$
62,270.04
In addition to providing the lowest quote, 911 Vehicle also has previously completed upfits for other Fire Department vehicles, ensuring fleet consistency and compatibility. Given that the City has a positive history with 911 Vehicle and that the vendor submitted the lowest bid, the Fire Department and Purchasing Division recommend proceeding with 911 Vehicle to maintain this consistency and to expedite the placement of these units into service. The total expense to up-fit both vehicles is $124,540.08.
FINANCIAL IMPACT:
Approval of the recommended actions will result in a total appropriation in the amount of $124,540.08 ($62,270.04 from the General Fund 110 and $62,270.04 from the Fleet Replacement Fund 684) for the up-fit costs
ENVIRONMENT ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Therefore, no environmental analysis is required.
PREPARED BY: ROBERT PETERSON, DEPUTY FIRE CHIEF & VIOLA VAN,
MANAGEMENT ANALYST II
REVIEWED BY: BRIAN YOUNG, FIRE CHIEF
ATTACHMENTS:
1. Exhibit 1 – 911 Vehicle Quote