DATE: 11/06/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2024-120
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
PURCHASE OF SPLASH PAD EQUIPMENT FOR THE COMMUNITY FACILITIES & INFRASTRUCTURE PHASE I – VICTORIA PARK SPLASHPAD, CAPITAL IMPROVEMENT PROJECT NO. FC-2023-12 FROM VORTEX INTERNATIONAL
UTILIZING THE PUBLICLY SOLICITED CONTRACT THROUGH THE NATIONAL PROCUREMENT PARTNERS (NPP), CONTRACT NUMBER PS21115
EXECUTIVE SUMMARY:
This staff report asks Council to authorize the purchase of splash pad equipment for Victoria park from Vortex International in the amount of $323,843.09. The lead time for splash pad equipment orders is currently greater than 90 days. If the City purchases the equipment in advance via a cooperative purchase agreement it will save any contractor markup on the equipment and accelerate the construction of the project.
RECOMMENDED ACTION:
That the City Council:
a. Approve the use of the contract through the National Procurement Partners Agreement Number PS21115 for the purchase of splash pad equipment for the Community Facilities & Infrastructure Phase I - Victoria Park Splashpad, Capital Improvement Project No. FC-2023-12.
b. Make a determination under Corona Municipal Code Section 3.08.140(c) that competitive bidding is not required for this purchase based upon the reasons provided in the "Basis for Determination of Competitive Bidding" section of this report.
c. Authorize the City Manager and City Attorney, or his designee, to negotiate and execute non-substantive extensions, change orders and amendments up to $32,384 or 10% of the original purchase order amount as authorized in Corona Municipal Code Section 3.08.080(I)
d. Authorize the City Manager, or his designee, to issue a Purchase Order to Vortex International in the amount of $323,843.09 for the purchase of splash pad equipment for the Community Facilities & Infrastructure Phase I – Victoria Park Splashpad, Capital Improvement Project No. FC-2023-12.
BACKGROUND & HISTORY:
Victoria Park is a 2.29-acre park located at the intersection of South Victoria Avenue and East 9th Street and is zoned for Parks. See Exhibit 1 for an overall map of Victoria Park.
Existing park amenities include a community center, basketball court, playground, picnic benches, and parking area. Installation of a new splash pad at Victoria Park is identified as a Systemwide Enhancement in the Parks and Recreation Master plan. The Victoria Park Splashpad is also supported by the City’s Strategic Priorities for the Downtown area.
The proposed splash pad includes several water features and designated play areas with multiple sprayers. It is proposed to be in an underutilized turf area within the park.
ANALYSIS:
The City currently has two widely used splash pads at Citrus Park and Ridgeline Park.
Both locations include Vortex International splash pad equipment, which has performed well over the years. For consistency and ease of maintenance, staff recommends using the same equipment manufacturer for the new splash pad at Victoria Park.
The attached Exhibit 2 is the splash pad renderings for the Victoria Park location. The equipment includes water jets and lights that create an immersive play experience and free-standing, interactive spinning water play features propelled by water.
The construction contract for the Victoria Park splash pad is out to bid. The lead time for splash pad equipment orders is over 90 days. By ordering the equipment now, the City will have the equipment ready for the contractor to install closer to the commencement of construction.
The Public Works Department is requesting an exception to competitive bidding for the purchase of the splash pad equipment for the Community Facilities & Infrastructure Phase I – Victoria Park Splashpad Project based on the following:
This method of procurement is permitted per the Corona Municipal Code Section
3.08.140(c), which states that competitive bidding has been satisfied under the following conditions:
(1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and (2) The price to the city is equal to or better than the price to that public agency.
The City has satisfied the terms of the code because the City intends to use a publicly solicited contract through the National Procurement Partners (NPP). Staff is requesting an Exception to Bid for the purchase of splash pad equipment for the Community Facilities & Infrastructure Phase I – Victoria Park Splashpad Project from Vortex International.
Vortex International has a current contract under NPP Number PS21115, attached as Exhibit 3, for the term of March 15, 2021, through March 15, 2027.
By utilizing the NPP program, the City of Corona is saving 5% off the list price, a total savings of $14,565.08. It will also avoid any contractor markup that would be applied if included in the construction contract.
FINANCIAL IMPACT:
Funding for the recommended actions is available in the Community Facilities & Infrastructure Phase I – Victoria Park Splashpad Capital Improvement Project No. FC2023-12, within the CDBG Grant Fund 431. The current available balance in this funding source is $613,557 and sufficient for the purchase of the splash pad equipment. The equipment installation will be awarded after the public works bidding process has been conducted.
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Sections 15302 of the Guidelines for the California Environmental Quality Act (CEQA), which states that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination, and is therefore exempt from CEQA. This action involves the purchase of splash pad equipment for future installation at an existing park for the purpose of enhancing the experience at the existing public facility. Therefore, no environmental analysis is required, and staff has filed a Notice of Exemption with the County of Riverside.
PREPARED BY: RACHEL MCLURE, CIP SUPERVISOR
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
ATTACHMENTS:
1. Exhibit 1 – Location Map
2. Exhibit 2 – Splashpad Renderings
3. Exhibit 3 – Vortex Quote and Cooperative Purchase Agreement