CA\DD\04000.12003\10190947.4
CITY OF CORONA
CITY OFFICIAL ADVANCE TRAVEL REQUEST (AP 01200.001)
Council Member Jacque Casillas is requesting to travel to Napa, CA. to attend the League of Cal Cities 2024 League of Leaders Workshop and Boards of Directors Meeting on December 4th – 6 th, 2024. Each year, the Cal Cities Board of Directors and leadership from the divisions, departments, policy committees, and diversity caucuses come together for the League Leaders Workshop to shape Cal Cities advocacy priorities and strategies for the upcoming year. This gathering provides an opportunity for city leaders to review the progress on this year’s advocacy priorities, discuss challenges and opportunities for cities, and inform recommendations for 2025 advocacy priorities to be considered by the Cal Cities Board during its December meeting. All actual and necessary expenses incurred by Council Member Jacque Casillas for this trip, including any registration, and meals, will be paid for by the League of Cal Cities and transportation will be reimbursed by the City, so long as and to the extent such expenses comply with Administrative Policy 01200.001, Travel and Other Expense Reimbursement Policy.
Estimated total costs for the requested trip are listed below:
Registration Meals Lodging Transportation Airfare
Other
(Please
list) Total*
$n/a $ n/a $ n/a $ 590.94 $ n/a $ $590.94
* Total cost is an estimate only, based on event information provided by requestor.
ATTACHMENTS: Transportation.
PREPARED BY: _________________________ Date: ______________ Angela Nieto
REQUESTED BY: _________________________ Date: ______________ Jacque Casillas
COST ESTIMATED BY: _________________________ Date: ______________ Administrative Services Dept.
APPROVED BY: _________________________ Date: ______________ Mayor
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 11/13/2024
11/13/2024
11/13/2024
CA\DD\04000.12003\10190947.4
Guidelines and Procedures for City Official Advance Travel Request Form The following are to be used in conjunction with Administrative Policy 01200.001 (Travel & Other Expense Reimbursement Policy). These guidelines and procedures in no way supersede or override Administrative Policy 01200.001. • The City Official Advance Travel Request Form is to be used whenever a City Official is requesting to travel either overnight or via airplane. • Pursuant to Administrative Policy 01200.001, City Officials include elected officials and appointed members of City legislative bodies.
• Pursuant to Administrative Policy 01200.001, City Officials will be reimbursed for their actual and necessary expenses incurred in the performance of the official duties for their position, provided that reimbursement shall always be at the lesser of the actual cost or the current Internal Revenue Service (“IRS”) rates, unless otherwise approved by the City Council in advance as discussed further below. • Pursuant to Administrative Policy 01200.001, advance approval shall be obtained from the City Council, unless the Mayor finds that last minute travel up to $1,000 is necessary and advance Council agenda deadlines cannot be met. With Mayor approval, reporting must be made to the City Council at the next available meeting. • Approval shall be obtained before incurring any expenses. Expenses incurred outside the approved parameter of travel, as noted on the City Official Advance Travel Request Form, or in excess of that allowed under Administrative Policy 01200.001, will not be borne by the City. If these expenses are paid by the City Official, no reimbursement will be made by the City; if these expenses were charged to a City credit card, the City Official is responsible for the expense and shall promptly reimburse the City.
• As noted in Administrative Policy 01200.001, the City will not pay or reimburse certain categories of expenses, including, but not limited to, the following:
o Personal portion of the trip, including expenses incurred for family member(s), friends and/or pets who accompany the City Official;
o Travel relating to political events;
o Entertainment expenses not directly required as part of official business; o Personal automobile expenses, including traffic citation; o Personal losses incurred while on City business.
• City Officials shall provide necessary documentation such as receipts and hotel folio to substantiate all expenses incurred. Expenses incurred without receipts will not be reimbursed; if such an expense is charged on a City credit card, the City may request the City Official to reimburse the City if the expense cannot be substantiated in another manner.
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 NAME:
ADDRESS:
CITY:
RATE AMOUNTS *1*
441.00 $ 0.670 295.47
441.00 $ 0.670 295.47
-
-
-
-
-
-
-
-
$0.670 $0.655 $ 590.94
%
1 590.94
-
-
-
-
-
$ 590.94
3710 11/13/24
DATE
Approved:
GL KEY / JL KEY
11010110 42710 /
TOTAL AMOUNT
Next Payroll
2024 Rate = 2023 Rate = TOTAL
Prepared by:
400 SOUTH VICENTIA AVENUE, CORONA, CA 92882
Claims will be paid Biweekly on Payday. Claims must be delivered and processed no later than the Monday preceding the day of payment.
NEEDED BY:
Miles
Jacque Casillas
400 S. Vicentia Ave.
Corona, CA 92882
Reviewed:
Reason
Angela Nieto
12/03/24
Check the box next to the line item if it relates
to taxable meal or mileage reimbursements.
Refer to City Travel Policy to determine if a
meal or mileage reimbursement is taxable.
I certify the above is a true and correct claim against the City of Corona and no part of the same has
heretofore been paid.
Phone ext:
DATE
12/06/24
Updated 2/18
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 Department Authorized Signer FINANCE
Updated 2/18
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 2024-2025
CAL CITIES OFFICERS
President
Lynne B. Kennedy
Mayor Pro Tem,
Rancho Cucamonga
First Vice President
Gabe Quinto
Council Member
El Cerrito
Second Vice President
Teresa Acosta
Council Member
Carlsbad
Immediate Past President
Daniel T. Parra
Mayor
Fowler
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org October 28, 2024
Dear Cal Cities Leaders,
Congratulations on your role as a member of the 2024-25 League of California Cities leadership team!
Each year, the Cal Cities Board of Directors and leadership from the divisions, departments, policy committees, and diversity caucuses come together for the League Leaders Workshop to shape Cal Cities advocacy priorities and strategies for the upcoming year.
This gathering provides an opportunity for city leaders to review our progress on this year’s advocacy priorities, discuss challenges and opportunities for cities, and inform recommendations for 2025 advocacy priorities to be considered by the Cal Cities Board during its December meeting.
We are excited to gather for this important workshop! An initial briefing will be held virtually to allow our leaders time to reflect on this year’s advocacy achievements and to hear feedback from members on pressing issues that will inform our future priorities. Following the virtual briefing, we’ll gather in person in Napa to finalize our Advocacy Priorities and strategies to achieve success in 2025.
The schedule of activities and travel information can be found in the attached document. Agendas and background materials will be provided prior to each meeting.
In addition to the League Leaders Workshop, your Cal Cities staff liaison will be contacting you in the coming weeks to assist you in preparing for your specific leadership role in Cal Cities. Please feel free to contact the following corresponding staff with any immediate questions:
• Divisions: Kristine Guerrero, [email protected] • Departments: Meghan McKelvey, [email protected] • Policy Committees: Jason Rhine, [email protected]
• Caucuses: Jennifer Whiting, [email protected]
Developing member-driven and informed priorities is central to the effectiveness of our advocacy on behalf of the common interests of our members. Thank you for your leadership and support. We look forward to all we will accomplish together in 2025.
Sincerely,
Lynne B. Kennedy Carolyn M. Coleman
President Executive Director and CEO
League of California Cities League of California Cities Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 Schedule
Please note: Separate registration is required for the online briefing and in-person workshop.
Online Events
Oct. 15- Nov. 1 Respond to the annual member survey (open to all Cal Cities members)
Nov. 21
10:00 a.m.–Noon
League Leaders Briefing (Virtual Meeting – Register Here for Briefing) • Member Survey Results
• 2024 Legislative Year in Review
• 2025 Political Outlook
Nov.-Dec.
(various dates and
times)
Leadership Orientations (Virtual Meetings)
• Caucus Leadership
• Department Leadership
• Division Leadership
• Policy Committee Leadership
In-Person Workshop
(See next page for meeting information and Register Here for Workshop ) Dec. 4
6:00-8:00 p.m.
8:00-10:00 p.m.
League Leaders Reception and Dinner
Dessert reception hosted by the Cal Cities Partners
Dec. 5
7:30-8:30 a.m.
8:30 a.m.-5:00 p.m.
Evening
Networking Breakfast
League Leaders Workshop (includes lunch)
Dinner on your own
Dec. 6 (optional)
7:30-8:30 a.m.
8:30 a.m.–12:30 p.m.
Breakfast
Board Meeting
(adoption of the 2025 Advocacy Priorities and other business) (League Leaders who are not currently serving on the Board of Directors are welcome to stay for the Board meeting.)
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 In-Person Workshop
Registration and Travel Information
Please register HERE no later than Friday, Nov. 15, 2024 Hotel reservations are not guaranteed for registrations received after the deadline.
Complimentary Registration is open to invited attendees only and includes:
• Hotel nights for Wednesday and Thursday*
• Wednesday Receptions and Dinner
• Thursday Breakfast and Lunch
• Thursday League Leaders Workshop
• Friday Breakfast and Board Meeting
*Thursday night stay is optional for League Leaders. The Workshop will conclude on Thursday by 5:00 p.m., but all League Leaders are invited to observe the Board meeting on Friday.
You will receive a confirmation via email once registration is complete. A credit card will be requested upon check-in at the hotel for parking and incidental expenses.
Please note that cancellations received after November 26, 2024, may incur a fee. If you have any questions, changes, or special needs, please email Megan Dunn, Conference Registrar, at [email protected].
Meeting Location: The Meritage
875 Bordeaux Way
Napa, CA 94558
(866) 370-6272
Check In: 4:00 p.m.
Check Out: Noon
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 Map data ©2024 Google, INEGI 50 mi
Meritage Resort And Spa
875 Bordeaux Way, Napa, CA 94558
Get on I-680 S in Fairfield from CA-12 E
1. Head west toward Bordeaux Way
2. Turn right toward Bordeaux Way
3. Turn left onto Bordeaux Way
4. Turn right at the 1st cross street onto Napa Valley
Corporate Dr
5. Turn right onto Napa Valley Corporate Way
6. Turn right onto CA-221 S
14 min (9.6 mi)
203 ft
164 ft
282 ft
0.2 mi
0.2 mi
0.5 mi
Meritage Resort And Spa, 875 Bordeaux Drive 441 miles, 7 hr 32 min Way, Napa, CA 94558 to Corona City Hall, 400 S Vicentia Ave, Corona, CA 92882
Back to Corona
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222
7. At the traffic circle, take the 2nd exit and stay on CA-221 S
8. At the traffic circle, take the 2nd exit
9. Continue onto State Rd 29 S
10. Merge onto CA-12 E/CA-29 S
11. Use the left 2 lanes to turn left onto CA-12 E
12. Use the left lane to take the ramp to CA-12 E
13. Take the I-680 S ramp to Benicia
Continue on I-680 S. Take I-580 E, I-5 S and I-210 E to W 2nd St in Corona. Take exit 49 from CA-91 E
14. Continue onto I-680 S
15. Use the right 2 lanes to take exit 30A to merge
onto I-580 E toward Stockton
16. Keep right at the fork to stay on I-580 E, follow
signs for Interstate 580/Interstate 5
S/Fresno/Los Angeles
17. Merge onto I-5 S
18. Keep left to stay on I-5 S
19. Use the right 2 lanes to take exit 161A toward I210 E/Pasadena
20. Continue onto I-210 E
21. Keep right to stay on I-210 E, follow signs for San Bernardino
22. Use the right 2 lanes to take exit 44A for CA-57 S
toward Santa Ana
23. Continue onto CA-57 S
456 ft
236 ft
0.1 mi
1.3 mi
5.8 mi
0.5 mi
0.8 mi
6 hr 27 min (431 mi)
40.1 mi
20.5 mi
16.9 mi
278 mi
7.4 mi
0.6 mi
24.1 mi
19.5 mi
0.8 mi
3.2 mi
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222
24. Use the right 2 lanes to take exit 22C for CA-71
toward Corona
25. Continue onto CA-71 S
26. Slight right to stay on CA-71 S
27. Use the left lane to merge onto CA-91 E toward
Riverside
28. Use the 2nd from the right lane to take exit 49
toward Lincoln Ave
Continue on W 2nd St to your destination
29. Use the left 2 lanes to turn left onto W 2nd St
30. Turn right onto N Buena Vista Ave
31. Turn left
32. Turn right
33. Turn left
Destination will be on the right
Corona City Hall
1.1 mi
15.1 mi
0.5 mi
3.6 mi
0.2 mi
2 min (0.4 mi)
0.2 mi
0.1 mi
377 ft
62 ft
13 ft
Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 Map data ©2024 Google, INEGI 50 mi
Explore new places along this route
Add suggested stops
7 hr 36 min
442 miles
via I-5 N
Fastest route now due to traffic
conditions
This route has tolls.
7 hr 46 min
447 miles
via I-5 N and CA-12 W
7 hr 59 min
446 miles
via I-5 N and I-680 N
Some traffic, as usual
Corona City Hall, 400 S Vicentia Ave, Drive 442 miles, 7 hr 36 min Corona, CA 92882 to Meritage Resort And Spa, 875 Bordeaux Way, Napa, CA 94558
To the League Leaders Workshop & Board of Directors Meeting Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222 Explore nearby Meritage Resort And Spa
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Docusign Envelope ID: 55ADD62B-CECE-407A-8D4E-8F4148944222