DATE: 12/04/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2024-182
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
CONSTRUCTION CONTRACT WITH MICON CONSTRUCTION, INC. IN THE AMOUNT OF $999,042 FOR COMMUNITY FACILITIES & INFRASTRUCTURE PHASE I - VICTORIA PARK SPLASHPAD CAPITAL IMPROVEMENT PROJECT NO. FC-2023-12; NOTICE INVITING BIDS 25-022AS
EXECUTIVE SUMMARY:
This staff report asks the City Council to approve the Construction Contract with Micon Construction, Inc. for the Community Facilities & Infrastructure Phase I - Victoria Park Splashpad Capital Improvement Project No. FC-2023-12. This project will provide a splashpad, showers, shade, lighting, walkways, and site improvements located at 312 9th Street.
RECOMMENDED ACTION:
That the City Council:
a. Adopt the Plans and Specifications for the Victoria Park Splashpad, Capital Improvement Project No. FC-2023-12.
b. Award Notice Inviting Bids 25-022AS to Micon Construction, Inc., the lowest responsive, responsible bidder, for the total bid amount of $999,042, and waive all minor irregularities in the bidding document as submitted by the said bidder. c. Approve the Construction Contract with Micon Construction, Inc. for the Community Facilities & Infrastructure Phase I - Victoria Park Splashpad Capital Improvement Project No. FC-2023-12 in the amount of $999,042. d. Authorize the City Manager, or his designee, to execute the Construction Contract with Micon Construction, Inc., in the amount of $999,042, including any nonsubstantive extensions, change orders, purchase orders, and amendments up to the amount authorized by Corona Municipal Code Section 3.08.050(H) which is equivalent to 10% or $99,904.
e. Authorize the City Manager or his designee to issue a purchase order to Micon Construction, Inc. in the amount of $999.042.
f. Authorize an appropriation in the amount of $380,000 from the Parks and Open Space Fund 217 to the Community Facilities & Infrastructure Phase I - Victoria Park Splashpad Capital Improvement Project No. FC-2023-12. g. Authorize a budgetary transfer in the amount of $634,289 from the Community Facilities & Infrastructure Phase III - Victoria Park Community Facility Capital Improvement Project No. FC-2025-20 to the Community Facilities & Infrastructure Phase I - Victoria Park Splashpad Capital Improvement Project No. FC-2023-12, within the Community Development Block Grant (CDBG) Fund 431.
BACKGROUND & HISTORY:
Victoria Park is a 2.29-acre park located at the intersection of S. Victoria Avenue and E. 9 th Street and is zoned for Parks. The existing park amenities include a community center, basketball court, playground, picnic benches, and parking area.
On February 7, 2024, City Council approved the Park and Recreation Masterplan, which identifies a new splashpad at Victoria Park as a part of Systemwide Enhancements. The Victoria Park Splashpad is supported by the City’s Strategic Priorities for the Downtown area, as this project invests in public park infrastructure. The proposed splash pad includes several water features and designated play areas with multiple sprayers. It is proposed to be located in an underutilized turf area within the park.
On October 17, 2022, the City hired NUVIS Landscape Architecture, Inc. to prepare the necessary plans and specifications for the splashpad project.
On November 6, 2022, the City Council approved a purchase order with Vortex International for the purchase of splash pad equipment for the Community Facilities & Infrastructure Phase I – Victoria Park Splashpad Capital Improvement Project No. FC2023-12.
ANALYSIS:
The project was posted on the PlanetBids portal on September 26, 2024, and advertised on the Sentinel Weekly News on September 27, 2024, soliciting bids pursuant to Corona Municipal Code section 3.08.090, Public projects - formal bidding procedure, and the City’s purchasing policy through the City’s PlanetBids bidding portal. Nine hundred and one (901) prospective bidders were notified of the project through PlanetBids, and eighty (80) prospective bidders downloaded the bid document files. Two hundred and forty (240) additional contractors from five (5) surrounding counties were notified via email of the bid solicitation using the U.S. Small Business Administration (SBA) search portal. On November 7, 2024, the City received eight (8) bids through the PlanetBids bidding service.
No. Contractor Location Bid Total
1 USA Construction Cumming, GA $1,125,780
2 Micon Construction Placentia, CA $1,427,372
3 RG General Construction Norco, CA $1,656,049
4 Elegant Construction Irvine, CA $1,688,348
5 Rhome Profile Construction Corp Bellflower, CA $1,853,964 6 Fidelity Builders, Inc. Glendale, CA $2,167,000
7 Venture Construction and
Management
Corona, CA $2,376,174
8 Developers General Contracting Irvine, CA $2,601,454
Staff reviewed all bids and determined USA Construction to be non-responsive due to missing required information in their bid and not submitting a bid bond. Staff recommends awarding the contract to Micon Construction, Inc., as the lowest responsive, responsible bidder based on Bid Schedule A and Alternate Bid Schedule C for a total contract amount of $999,042. Bid schedule C was for the purchase of equipment, which the City will furnish. All licenses and references for Micon Construction, Inc. have been reviewed and verified by City staff, and all other documentation is in order.
FINANCIAL IMPACT:
Approval of the recommended actions will result in an appropriation in the amount of $380,000 from the Parks and Open Space Fund 217. In addition, a budgetary transfer will be included in the amount of $634,289 from the Community Facilities & Infrastructure Phase III – Victoria Park Community Facility Capital Improvement Project No. FC-2025- 20 to the Community Facilities & Infrastructure Phase I - Victoria Park Splash Pad Capital Improvement Project No. FC-2023-12, within the CDBG Fund 431.
The estimated project costs are outlined as follows:
Design/Engineering…………………………….………………………………………………
………$100,000
Splashpad equipment
purchase..…………………………………………………………………$325,000
Construction
………………………………………………………………………………….………$1,000,00
0 Materials Testing, Labor Compliance,
Inspection…………………………….……..………$100,000
Contingency (10%)
………………………………..……………………….……………………….… $100,000
Total Project Cost
………………….……………………………………………………………… $1,625,000
Staff recommends budgetary transfers and an appropriation as follows:
Fund Project No. Current Project
Balance
Appropriation/
Transfer
Revised
Balance
CDBG Fund
431
FC-2023-12
(Victoria Park
Splash Pad)
610,711
634,289
1,245,000
Parks and
Open Space
Fund 217
FC-2023-12
(Victoria Park
Splash Pad)
- 380,000
380,000
CDBG Fund
431
FC-2025-20
(Victoria Park
Community
Facility)
721,783
(634,289)
87,494
Total $
1,332,494
$
380,000
$
1,712,494
ENVIRONMENTAL ANALYSIS:
These actions are categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (CEQA), which states that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination and is therefore exempt from CEQA, therefore, no environmental analysis is required and staff has filed a Notice of Exemption with the County of Riverside.
PREPARED BY: RACHEL MCLURE, CIP SUPERVISOR
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
ATTACHMENTS:
1. Exhibit 1 – Location Map
2. Exhibit 2 – Construction Contract