DATE: 12/04/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2024-183
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
CONSTRUCTION CONTRACT WITH ONYX PAVING COMPANY, INC. IN THE AMOUNT OF $10,963,000 FOR THE CITYWIDE PAVEMENT REHABILITATION CAPITAL IMPROVEMENT PROJECT NO. ST-2025-26; NOTICE INVITING BIDS 25- 024AS
EXECUTIVE SUMMARY:
This staff report asks the City Council to approve the Construction Contract with Onyx Paving Company, Inc. for the Citywide Street Pavement Rehabilitation Capital Improvement Project No. ST-2025-26. The project includes rehabilitating approximately 97 lane miles of local, collector, and arterial roads to preserve and extend the useful life of the asphalt pavement, provide a smoother travel surface for motorists and pedestrians, and protect pedestrians with Americans with Disabilities Act-compliant street improvements.
RECOMMENDED ACTION:
That the City Council:
a. Adopt Plans and Specifications for the Citywide Street Pavement Rehabilitation, Capital Improvement Project No. ST-2025-26, Notice Inviting Bid 25-024AS. b. Award Notice Inviting Bids 25-024AS to Onyx Paving Company Inc., the lowest responsive, responsible bidder, for the total bid amount of $10,963,000, and waive all minor irregularities in the bidding document as submitted by the said bidder. c. Approve the Construction Contract with Onyx Paving Company, Inc. for the Citywide Street Pavement Rehabilitation Capital Improvement Project No. ST2025-26 in the amount of $10,963,000. d. Authorize the City Manager, or his designee, to execute the Construction Contract with Onyx Paving Company, Inc. in the amount of $10,963,000, including any nonsubstantive extensions, change orders, purchase orders, and amendments up to 10%, which is equivalent to $1,096,300.
e. Authorize the City Manager or his designee to issue a purchase order to Onyx Paving Company, Inc., in the amount of $10,963,000.
f. Authorize a budgetary transfer in the amount of $651,850 from the Citywide Americans with Disabilities Act & Sidewalk Improvements Capital Improvement Project No. ST-2025-05 to the Citywide Street Pavement Rehabilitation Capital Improvement, Project No. ST-2025-26, in Measure X Fund 120. g. Authorize an appropriation in the amount of $2,055,754 to the Citywide Street Pavement Rehabilitation Capital Improvement Project No. ST-2025-26 from Measure A Fund 227.
BACKGROUND & HISTORY:
The Citywide Street Pavement Rehabilitation Project No. ST-2025-26 includes the rehabilitation of several local, collector, and arterial streets within the City, as shown in Exhibit 1. It also includes the repair of Green River Road north of the 91 freeway that had been deferred from last year’s project, waiting for an encroachment permit from Caltrans.
This project is the last project of the Five-Year Pavement Rehabilitation Plan. The project will continue to preserve the existing pavement, extend the useful life of the asphalt, provide a smoother travel surface for motorists and pedestrians, and preserve accessibility for pedestrians as required by the Americans with Disabilities Act (ADA).
ANALYSIS:
The Plans and Specifications for the project were completed and reviewed by City staff and are ready for adoption and award. As specified in the bid package, the City shall award the contract for the Project to the lowest responsive, responsible bidder as determined from the lowest total for the Bid Schedule.
The project was advertised on October 4, 2024, soliciting bids, pursuant to Corona Municipal Code section 3.08.90, Public projects - formal bidding procedure, and purchasing policy through the City’s PlanetBids bidding portal. Three hundred twentyeight (328) prospective bidders were notified of the project through the PlanetBids bidding portal, and forty-five (45) prospective bidders downloaded the bid document files. Forty (40) contractors from five (5) surrounding counties were notified via email of the bidding opportunity using the U.S. Small Business Administration (SBA) search portal. Three (3) bids were received through the PlanetBids bidding service.
No. Contractor Location Bid Total
1 Onyx Paving Company, Inc. Anaheim $10,963,000.00
2 All American Asphalt Corona $12,798,897.21
3 RJ Noble Company Orange $13,175,769.11
Staff has reviewed all bids and recommends awarding the contract to Onyx Paving Company, Inc., as the lowest responsive, responsible bidder based on the Bid Schedule for a total contract amount of $10,963,000. All licenses and references for Onyx Paving Company, Inc. have been reviewed and verified by City staff, and all other documentation is in order.
City staff will perform the construction management, and a contract consultant will perform the inspection services. Construction is tentatively scheduled to start in early January 2025, with completion anticipated in October 2025.
FINANCIAL IMPACT:
The estimated project costs are outlined as follows:
Construction.………………………………………………………………………………….….
…$10,963,000
Construction Contingency
(10%)……………………………………..….……..……………..$1,096,300
Construction Support (Inspection, materials testing, staff time)….……..……………. $548,150
Total Project Cost
………………….………………………………..……………………………$12,607,450
The project budget will be available from the following sources:
Fund Project No. Current
Balance
Appropriation/
Transfer
Revised
Balance
Road
Maintenance
and
Rehabilitation
Account
(RMRA)
(Fund 221)
ST-2025-26
(Citywide
Street
Pavement
Rehabilitation)
4,010,846
-
4,010,846
Measure A
(Fund 227)
ST-2025-26
(Citywide
Street
Pavement
Rehabilitation)
5,889,000
2,055,754
7,944,754
Measure X
(Fund 120)
ST-2025-26
(Citywide
Street
Pavement
Rehabilitation)
- 651,850 651,850
Total $ 9,899,846 $ 2,707,604 $ 12,607,450
Fund Project No. Appropriation/
Transfer
Measure X
(Fund 120)
ST-2025-05
(Citywide ADA &
Sidewalk
Improvements)
(651,850)
Measure A
(Fund 227) -
(2,055,754)
Total
$
(2,707,604)
ENVIRONMENTAL ANALYSIS:
These actions are categorically exempt pursuant to Section 15301(c) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project which consists of minor repairs and maintenance to existing facilities does not have a significant impact of the environment and is therefore exempt from CEQA. This action involves minor repairs, maintenance, and alteration of existing highways, streets, sidewalks, or similar features involving negligible or no expansion of use beyond that currently existing from the requirements of CEQA. A Notice of Exemption will be filed prior to the start of construction.
PREPARED BY: FREDY CASTILLO, SENIOR ENGINEER
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
ATTACHMENTS:
1. Exhibit 1 – Location Map
2. Exhibit 2 – Construction Contract