CA\DD\04000.12003\10190947.4
CITY OF CORONA
CITY OFFICIAL ADVANCE TRAVEL REQUEST (AP 01200.001)
Council Member Wes Speake is requesting to travel to Sacramento, CA. to attend the League of California Cities 2025 Policy Committee Meeting on January 23 – 24, 2025. Council Member Speake is on the chair for the Cal Cities Policy Committee. The Policy committees are intended to address all issues confronting cities, and the policy process is intended to give every city and city official an opportunity to influence League policy. The League of California Cities Housing, Community, and Economic Development (HCED) Policy Committee is a committee within the League of California Cities that reviews and develops policy positions on issues related to housing, land use regulations, zoning, economic development, community planning, and redevelopment within California cities; essentially focusing on the overall development and wellbeing of communities across the state. Council Member Wes Speake is the Chair of the Housing, Community and Economic Development and represents the City of Corona. All actual and necessary expenses incurred by Council Member Wes Speake for this trip, including any registration, meals, and transportation, will be paid for or reimbursed by the City, so long as and to the extent such expenses comply with Administrative Policy 01200.001, Travel and Other Expense Reimbursement Policy. Estimated total costs for the requested trip are listed below:
Registration Meals Lodging Transportation Airfare
Other
(Please
list) Total*
$ No fees $TBD $ 507.30 $ UBER - TBD $338.95 $ $846.25
* Total cost is an estimate only, based on event information provided by requestor.
ATTACHMENTS: Registration, Meals, and Transportation.
PREPARED BY: _________________________ Date: ______________ Angela Nieto
REQUESTED BY: _________________________ Date: ______________ Wes Speake
COST ESTIMATED BY: _________________________ Date: ______________ Administrative Services Dept.
APPROVED BY: _________________________ Date: ______________ Mayor
Guidelines and Procedures for City Official Advance Travel Request Form The following are to be used in conjunction with Administrative Policy 01200.001 Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD 1/8/2025
1/8/2025
1/9/2025
CA\DD\04000.12003\10190947.4
(Travel & Other Expense Reimbursement Policy). These guidelines and procedures in no way supersede or override Administrative Policy 01200.001. • The City Official Advance Travel Request Form is to be used whenever a City Official is requesting to travel either overnight or via airplane. • Pursuant to Administrative Policy 01200.001, City Officials include elected officials and appointed members of City legislative bodies.
• Pursuant to Administrative Policy 01200.001, City Officials will be reimbursed for their actual and necessary expenses incurred in the performance of the official duties for their position, provided that reimbursement shall always be at the lesser of the actual cost or the current Internal Revenue Service (“IRS”) rates, unless otherwise approved by the City Council in advance as discussed further below. • Pursuant to Administrative Policy 01200.001, advance approval shall be obtained from the City Council, unless the Mayor finds that last minute travel up to $1,000 is necessary and advance Council agenda deadlines cannot be met. With Mayor approval, reporting must be made to the City Council at the next available meeting. • Approval shall be obtained before incurring any expenses. Expenses incurred outside the approved parameter of travel, as noted on the City Official Advance Travel Request Form, or in excess of that allowed under Administrative Policy 01200.001, will not be borne by the City. If these expenses are paid by the City Official, no reimbursement will be made by the City; if these expenses were charged to a City credit card, the City Official is responsible for the expense and shall promptly reimburse the City.
• As noted in Administrative Policy 01200.001, the City will not pay or reimburse certain categories of expenses, including, but not limited to, the following:
o Personal portion of the trip, including expenses incurred for family member(s), friends and/or pets who accompany the City Official;
o Travel relating to political events;
o Entertainment expenses not directly required as part of official business; o Personal automobile expenses, including traffic citation; o Personal losses incurred while on City business.
• City Officials shall provide necessary documentation such as receipts and hotel folio to substantiate all expenses incurred. Expenses incurred without receipts will not be reimbursed; if such an expense is charged on a City credit card, the City may request the City Official to reimburse the City if the expense cannot be substantiated in another manner.
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD From: no-reply
To: Angela Nieto
Cc: Wes Speake
Subject: Cal Cities Event Registration Confirmation
Date: Tuesday, January 7, 2025 5:58:58 PM
[CAUTION] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Thank you for registering for the 2025 January Policy Committee Meetings. More information about the meetings will be emailed out in the weeks leading up to the event. If you have any questions about the agendas for the meetings, please contact Meg Desmond at [email protected]
Name: Wes Speake
Company: Corona
Title: Council Member
Email: [email protected]
Registration: Policy Committee Member
Session(s):
Price: $0.00
Discount: $0.00
Amount Paid: $0.00
SAFE Credit Union Convention Center
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD
Residence Inn Sacramento Downtown at Capitol
Park
Confirmation Number 1: 83753195
Your reservation is guaranteed to your Visa card.
Stay Details
STAY DATES
Wed, Jan 22, 2025 - Sat, Jan 25, 2025
TOTAL FOR STAY
507.3 USD
ROOM TYPE
Studio, 1 King, Sofa bed
ROOMS
1 ADULTS
1 ROOM PREFERENCES
No room preferences were selected.
RATE
Government State Rate
(Non-Commissionable Rate)
Cancellation Policy
You may cancel your reservation for no charge before 11:59 PM local hotel time on January 20, 2025 (2 day[s] before arrival). Please note that we will assess a fee of 167.40 USD if you must cancel after this deadline. If you have made a prepayment, we will retain all or part of your prepayment. If not, we will charge your credit card.
Summary of Charges
Total Cash Rate 435.00 USD
Estimated Government Taxes and Fees 67.21 USD
Convention / Tourism Fee 5.09 USD
1121 15th Street, Sacramento, California USA, 95814
Wednesday, Jan 22, 2025 145.00 USD
Thursday, Jan 23, 2025 145.00 USD
Friday, Jan 24, 2025 145.00 USD
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD Total for Stay 507.30 USD
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD Hi, Angela 0 points My Account | Log out Español
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Trip summary
Flight
CONFIRMATION #
2JP5PJ
JAN 22 - 25
ONT SMF
FLIGHT TOTAL
338.95
$
Departing 1/22/25 Wednesday
JAN 22 - 25
Ontario/LA, CA to Sacramento, CA
PASSENGERS EST. POINTS EXTRAS FARE
Wes Speake + 1,722 — Wanna Get Away
1/22 - Sacramento
Confirmation # 2JP5PJ
PTS
DEPARTS ONT
Ontario/LA, CA - ONT
FLIGHT
4198
SCHEDULED
AIRCRAFT
Boeing 737-700
Subject to change
12:25 PM
Nonstop
Wanna Get Away
(Passenger x1)
$143.42
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD
PAYMENT INFORMATION AMOUNT PAID
Visa 8668
XXXXXXXXXXXX8668
Expiration: 1/29
CARD HOLDER
City Council
BILLING ADDRESS
400 S Vicentia Ave
315
Corona, CA US 92882 338.95
Total charged
Returning 1/25/25 Saturday
Icon legend
WiFi available Live TV available
Helpful Information:
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Please read the fare rules associated with this purchase.
When booking with Rapid Rewards points, your points balance may not immediately update in your account.
For more information regarding Cash + Points, visit Southwest.com/rrterms REAL ID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you will need a state-issued REAL ID compliant license or identification card, or another acceptable form of ID (such as a U.S. Passport), to fly within the United States. Visit www.tsa.gov for a list of acceptable forms of ID and additional information regarding REAL ID requirement.
ARRIVES SMF
Sacramento, CA - SMF
TRAVEL TIME 1:55 PM 1hr 30min
SUBTOTAL
$143.42
DEPARTS SMF
Sacramento, CA - SMF
FLIGHT
4900
SCHEDULED
AIRCRAFT
Boeing 737 MAX8
Subject to change
ARRIVES ONT
Ontario/LA, CA - ONT
TRAVEL TIME
1hr 25min
6:50 PM
Nonstop
8:15 PM
Wanna Get Away
(Passenger x1)
$143.42
SUBTOTAL
$143.42
Taxes & fees
Flight total 338.95
$52.11
$
Payment summary
$
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD SUBTOTAL 286.84
TAXES & FEES 52.11
TOTAL DOLLARS 338.95
$
$
$
Show price breakdown
Docusign Envelope ID: 1CB1110F-71FB-41FB-913F-4ACEC0D070FD