Corona City Council
May 21, 2025

Kim Sitton
Finance Director
May 21, 2025
That the City Council discuss
the Corona Municipal Code
proposed updates and
authorization changes related
to purchasing
2 Problems Solutions
• Make the process quicker, more
efficient & simpler
• Enhance reporting, documentation,
and communication
• Exercise balance between control
and efficiency
• Analyze best practices and update
the Municipal Code appropriately
Process takes too long (more than a year
in some rare cases)
Outdated Municipal Code
Process is too complex
Reporting and documentation issues
Communication and information gaps
3  Clarified the current language to eliminate confusion and increase efficiency  Simplified language/sections where possible
 Utilized best practices
 Eliminated outdated language
4  Aligns with the City's Strategic Plan – Goal #2 – Strong Economy • Review and update the City’s purchasing process
 Helps keep up with inflation
• Current authorization levels set in 2018
• CPI has increased 26.9% from July 2018 to March 2025
• Projects are much more expensive today than 2018
 Aligns authorization thresholds at the same levels set by the California Uniform Public Construction Cost Accounting Act (CUPCCAA)/State Law, which was recently increased in Jan. 2025  Makes the process move faster
• On average, the process is completed 3-4 weeks earlier if the agreement can be approved at staff level Authority granted by the City Council to certain levels of staff to approve agreements or purchases up to a certain dollar amount.
5 Position
Current
Limits
Recommended Limits -
Aligns with State Law
Department Directors $60,000 $75,000
Public Works Director, Utilities
Director, Assistant City Manager
$75,000 Removed - Included above
City Manager $100,000 $220,000
6 Public Project Examples – Building construction, bridge construction, waterline replacement, and pavement rehabilitation
Goods, Materials, and Supplies Examples – Fuel, office supplies, computer equipment, software, pipeline materials, vehicle parts, and irrigation parts Position
Current
Limits
Option #1
Proposed
Limits
Option #2
Proposed
Limits
Option #3
Proposed
Limits
Option #4
Proposed
Limits *
Department Directors $60,000 $75,000 $75,000 $75,000 $75,000 Public Works Director,
Utilities Director, Assistant
City Manager
$75,000 Removed –
included
above
Removed -
Included
above
Removed -
Included
above
Removed -
Included
above
City Manager $100,000 $150,000 $175,000 $200,000 $220,000 7 * Same limits as state law
Non-Public Project Examples – Landscape maintenance, professional services, janitorial services, pest control, and resurfacing of streets/highways less than one inch Position
Current
Limits
Option #1
Proposed
Limits
Option #2
Proposed
Limits
Option #3
Proposed
Limits
Option #4
Proposed
Limits *
Department Directors $60,000 $75,000 $75,000 $75,000 $75,000 Public Works Director,
Utilities Director, Assistant
City Manager
$75,000 Removed –
included
above
Removed -
Included
above
Removed -
Included
above
Removed -
Included
above
City Manager $100,000 $150,000 $175,000 $200,000 $220,000 8 * Same limits as state law
Non-Public Project Examples – Landscape maintenance, professional services, janitorial services, pest control, and resurfacing of streets/highways less than one inch Recommended
Goods, Materials,
and Supplies
Up to $100,000 3
$100,001-$220,000 8
> $220,001 8
Total 19
9 Public Projects
(Construction Contracts)
Up to $100,000 1
$100,001-$220,000 0
> $220,001 16
Total 17
Non-Public Projects
(Professional, Maintenance, and
General Services)
Up to $100,000 26
$100,001-$150,000 19
$150,001-$175,000 9
$175,001-$200,000 12
$200,001-$220,000 1
> $220,001 157
Total 224
Over past year, at the recommended levels, Council would still approve:
• Goods, Materials, and Supplies – 42%
• Public Projects – 94%
• Non-Public Projects – 70%
• Items with budgetary adjustments
 Various clean-up language
 Defines non-public project and clarifies other sections  Updates total change order to be equal to the lesser of $220,000 or 10%  Updates purchase limit under emergency situations to $500,000  Clarifies that certain administrative rules (process) will be included in the Purchasing Policies and Procedures Manual
10 Ordinance Second Reading
June 4, 2025
Effective Date
July 4, 2025
That the City Council discuss
the Corona Municipal Code
proposed updates and
authorization changes related
to purchasing
12 (951) 279-3500
[email protected]
www.CoronaCA.gov
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