Corona City Council
September 3, 2025

Wednesday, September 3, 2025
Closed Session Council Board Room 4:00 PM
Open Session Council Chambers 6:00 PM
This meeting will be conducted in person. You can participate remotely: https://coronaca-gov.zoom.us/j/85823787679

1. CONVENE CLOSED SESSION

1.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager

1.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Attorney/Legal & Risk Management Director

2. INVOCATION
The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Council Members. A list of volunteers is maintained by the City Clerk and interested persons should contact the Clerk for further information.

3. PLEDGE OF ALLEGIANCE

4. CONVENE OPEN SESSION
Individuals wishing to address the City Council are requested to complete a speaker card available at the rear of the Council Chambers. Please deliver the card to the City Clerk prior to the item being heard by the City Council or, for items not listed on the agenda, before the "Communications" section of the agenda is called.

Please observe a three-minute limit for communications and please note that the Communications section of the agenda is limited to items within the subject matter jurisdiction of the City Council that are not listed on the agenda. Once called upon to speak, you are requested to state your name and city of residence for the record.

5. PROCLAMATIONS/RECOGNITIONS/PRESENTATIONS

5.1 PROCLAMATION: SEPTEMBER CHILDHOOD CANCER AWARENESS MONTH

5.2 RECOGNITION: ELKS'S LODGE #2045 CHECK DONATION TO VETS CONNECT

5.3 RECOGNITION: LES JONES: "SENIOR LEGACY AWARD"

6. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine matters, status reports or documents covering previous City Council action. The items listed on the Consent Calendar may be enacted in one motion. With the concurrence of the City Council, a Council member or any person in attendance may request that an item be removed for further consideration.

That the Consent Calendar be approved.

6.1 MINUTES - CITY COUNCIL MEETING AUGUST 20, 2025
Approval of Minutes for the City Council, Successor Agency to the Redevelopment Agency of the City of Corona, Corona Public Financing Authority, Corona Utility Authority, Corona Housing Authority City Council Meeting of August 20, 2025

6.2 CITY COUNCIL ADOPTION OF ORDINANCE NO. 3419, SECOND READING OF AN ORDINANCE OF THE CITY OF CORONA, CALIFORNIA TO UPDATE THE CITY’S PURCHASING REGULATIONS That the City Council adopt Ordinance No. 3419, second reading of an Ordinance, amending Chapter

3.08 of the Corona Municipal Code to update the City’s purchasing regulations.

6.3 RESOLUTION DECLARING THE CITY’S INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES) AND ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED THERETO (ANNEXATION NO. 44) That the City Council adopt Resolution No. 2025-093, declaring intention to annex territory to Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona, and adopting a map of the area proposed to be annexed thereto (Annexation No. 44).

6.4 CHANGE ORDER WITH WORKDAY AND REQUEST FOR CHANGE ORDER AUTHORIZATION That the City Council:

Authorize the City Manager, or his designee, to issue a Change Order to increase Purchase Order P23756 with Workday Inc. by $4,620, from $608,473 to $613,093 for additional integration training hours for in-house staff for the Enterprise Resource Planning system. a.

Authorize the City Manager, or his designee, to negotiate and execute non-substantive extensions, change orders, and amendments up to 10% per year of the multi-year contract as authorized in the Corona Municipal Codes Section 3.08.070(I). b.

6.5 HAZMAT RESPONSE AGREEMENT-CORONA FIRE AND MURRIETA FIRE That the City Council:

Approve the Hazardous Materials Response Cooperative Agreement with the City of Murrieta.
a.

Authorize the City Manager, or their designee, to execute the Hazardous Materials Response Cooperative Agreement with the City of Murrieta.
b.

6.6 CONTRACT CHANGE ORDER WITH RESOURCE ENVIRONMENTAL, INC. FOR THE REMOVAL OF

NEWLY DISCOVERED HAZARDOUS MATERIAL FROM THE OLD PD BUILDING DEMOLITION, CAPITAL IMPROVEMENT PROJECT NO. FC-2023-09

That the City Council:

Authorize the City Manager, or his designee, to issue a Contract Change Order in the amount of $199,649 to Resource Environmental, Inc. for the removal of newly discovered hazardous materials during demolition activities.
a.

Authorize the City Manager, or his designee, to execute a Contract Change Order with Resource Environmental, Inc. to increase the contract amount by $199,649, amending the total contract amount to $1,813,081.84, including any non-substantive extensions, change orders, purchase orders, and amendments up to $181,301, which is equivalent to 10% of the revised contract amount.
b.

Authorize a budgetary transfer in the amount of $200,000 from the Skyline Trail Access Bridge, Capital Improvement Project No. FC-2022-21 to the Old PD Building Demolition, Capital Improvement Project No. FC-2023-09 within the General Fund 110. c.

6.7 WAIVER FROM CORONA MUNICIPAL CODE SECTION 15.60.080 ON THE UNDERGROUNDING OF EXISTING OVERHEAD UTILITY WIRES LOCATED ALONG 519 E TENTH STREET (APPLICANT:

CESAR MONDRAGON)
That the City Council grant a waiver from Section 15.60.080 of the Corona Municipal Code for the undergrounding of poles and overhead utility wires located at 519 E Tenth Street.

7. COMMUNICATIONS FROM THE PUBLIC
Persons wishing to address the City Council are requested to state their name and city of residence for the record. This portion of the agenda is intended for general public comment only, which means it is limited to items within the subject matter jurisdiction of the City Council that are not listed on the agenda. Please note that state law prohibits the City Council from discussing or taking action on items not listed on the agenda. The City Council will appreciate your cooperation in keeping your comments brief. Please observe a three-minute limit for communications.

8. PUBLIC HEARINGS
This portion of the agenda is for advertised public hearing items where formal public testimony on each individual item is accepted prior to City Council action.

8.1 ZONE TEXT AMENDMENT 2025-0001 AMENDING TITLE 17, ZONING CODE, OF THE CORONA

MUNICIPAL CODE TO ESTABLISH REGULATIONS FOR FEATHER FLAGS AND AMEND THE

REVIEW PROCESS FOR PROJECTS THAT REQUIRE ARCHITECTURAL REVIEW BOARD AND

CONDITIONAL USE PERMIT APPROVAL
That the City Council:

Approve Zone Text Amendment 2025-0001, as recommended by the Planning and Housing Commission.
a.

Introduce, by title only, and waive full reading of consideration of Ordinance No. 3420, first reading of an ordinance amending Sections 17.74.030, 17.74.080 and 17.100.020 of Title 17 (Zoning) of the Corona Municipal Code to establish regulations for feather flags and to amend the review process for projects requiring a Conditional Use Permit and Architectural Review Board approval (ZTA2025-0001).
b.

Adopt Resolution 2025-092, establishing a permit application fee for feather flags, and update the Citywide Master Fee Recovery Schedule to include the new application fee. c.

8.2 HEARING TO CONSIDER RESO 2025-094 TO AMEND RESO 2020-043 DECLARING NECESSITY TO ACQUIRE BY EMINENT DOMAIN EXTENDED AND MODIFIED PROPERTY INTERESTS IN 151- 195 N. MCKINLEY AND 2275 SAMPSON (APNS 172-420-002, 003, 004 & 005) FOR MCKINLEY GS

PROJECT
That the City Council:

Conduct a public hearing to consider the adoption of the amended Resolution of Necessity (Reso 2025-094), including providing all parties interested in the affected property and their attorneys, or their representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity.
a.

Make the following findings as hereinafter described in this report: 1.The public interest and necessity require the proposed project;2.The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury;3.The real property to be acquired is necessary for the project, and;4.The offer of just compensation has been made to the property owner.
b.

Adopt Resolution 2025-094, amending Resolution 2020-043, to declare the necessity to acquire by eminent domain the modified and extended temporary construction easement interests and the new intermittent parking area and impaired irrigation area interests in in certain property located at 151-195 N. McKinley Street and 2275 Sampson Avenue, identified as Assessor Parcel Nos. 172-420-002, 172-420-003, 172-420-004, and 172-420-005 for the construction and maintenance of the McKinley Street Grade Separation Project. c.

Adopt Resolution 2025-094 to authorize the filing of a motion with the court where the eminent domain proceeding for the acquisition of the property interests identified in Resolution 2020-043 is pending for leave to amend the complaint to include the modified or added interests as provided by Code of Civil Procedure section 1250.340, subdivision (b), which states:
d.
“A public entity may add to the property sought to be taken only if it has adopted a resolution of necessity that satisfies the requirements of Article 2 (commencing with Section 1245.210) of Chapter 4 for the property to be added.” (Cal. Civ. Proc. Code § 1250.340, subd. (b).)

9. ADMINISTRATIVE REPORTS
The portion of the agenda is for Council discussion and action on staff reports and new topics that may not be routine status reports, or documents covering previous City Council action.

9.1 COUNCIL REQUESTED UPDATE TO FIRST AMENDED AND RESTATED SCHOOL RESOURCE

OFFICER AGREEMENT WITH CORONA NORCO UNIFIED SCHOOL DISTRICT That the City Council discuss the explanations provided by the school district and determine if the contract should continue.

10. LEGISLATIVE MATTERS
The portion of the agenda is for proposed ordinances presented for the City Council's consideration.

11. REPORTS FROM BOARDS AND COMMISSIONS
This portion of the agenda lists items from Commissions and Boards from the City Council, Commissioners, and Staff.

11.1 Library Board of Trustees

11.2 Planning & Housing Commission

11.3 Parks & Recreation Commission

11.4 Regional Meetings

12. CITY ATTORNEY'S REPORTS AND COMMENTS

13. CITY MANAGER'S REPORTS AND COMMENTS

14. CITY COUNCIL MEMBERS' REPORTS AND COMMENTS

14.1 UPDATE FROM MAYOR JIM STEINER ON THE RIVERSIDE TRANSIT AGENCY (RTA) BOARD MEETING OF AUGUST 28, 2025

15. FUTURE AGENDA ITEMS
This portion of the agenda is for items requested by the Mayor, Council Members or Staff for consideration at a future meeting. No immediate action is taken on Future Agenda Items; this section serves to highlight topics that will be considered at upcoming meetings. Council action on items that have appeared in this section takes place under Administrative Reports, when accompanied by a staff report.

15.1 HISTORIC CIVIC CENTER OPERATIONS PLAN UPDATE (STAFF) SEPTEMBER 17, 2025

15.2 SAVE THE CORONA CLOCK (T. RICHINS & W. SPEAKE) SEPTEMBER 17, 2025

15.3 CNUSD SPECIAL EVENT (STAFF) SEPTEMBER 17, 2025

15.4 CIRCLE 5K RUN (STAFF) SEPTEMBER 17, 2025

15.5 EXPLORE CORDON PRICING OF THE FOOTHILL CORRIDOR TO DETER CUTTHROUGH TRAFFIC (W. SPEAKE) SEPTEMBER 17, 2025

15.6 EXPLORE CMC ORDINANCE CHANGES TO SET TIME LIMITS FOR SPECIFIC TEMPORARY FENCING AND BOARDED UP WINDOWS (W. SPEAKE) OCTOBER 2025

15.7 CITY PARK FINAL DESIGN UPDATE (STAFF) TBD

15.8 UPDATEOF CHAPTER 5.34 PEDDLERS AND SOLICITORS (W. SPEAKE)TBD

16. ADJOURNMENT
The next regular meeting of the City Council is scheduled for September 17, 2025 or thereafter as noted on the posted agenda for closed session items in the City Council Board Room followed by the regular meeting at 6:00 p.m. or thereafter as noted on the posted agenda in the City Council Chambers.

This meeting is being conducted in person as well as via teleconference. For members of the public wishing to submit written comments, please email comments to the City Clerk at [email protected] prior to the City Council meeting and your comments will be made part of the official record of proceedings.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this

meeting, please contact the ADA Coordinator at (951) 736-2235. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Meeting is Being Recorded.

DRAFT
1 City of Corona
City Council Minutes
Wednesday, August 20, 2025, 6:00 p.m.

Closed Session- Council Board Room
Council Present: Jim Steiner, Tony Daddario, Tom Richins, Wes Speake Council Absent: Jacque Casillas
_____________________________________________________________________

1. CONVENE CLOSED SESSION
Closed Session convened at 5:15 p.m. for the purposes listed below. Present were Mayor Steiner, Council Member Daddario, Council Member Richins, and Council Member Speake. Vice Mayor Casillas was absent. Closed Session adjourned at 5:40 p.m.

1.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Corona v. C.P.I. Properties, LLC et al.

Case Number: Riverside Superior Court Case No. RIC 2002846

2. INVOCATION - PASTOR SHANNON SCOTT, GRACE BAPTIST CHURCH The Invocation was led by Pastor Shannon Scott.

3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Pastor Shannon Scott.

4. CONVENE OPEN SESSION
Mayor Steiner called the meeting to order at 6:04 p.m.

5. PROCLAMATIONS/RECOGNITIONS/PRESENTATIONS

5.1 RECOGNITION: MIGUEL'S 50TH ANNIVERSARY
The Vazquez Family accepted the recognition.

5.2 RECOGNITION: CORONA GIRLS SOFTBALL ASSOCIATION – ALL STAR TEAMS
The Corona Girls Softball Association accepted the recognition.

6. CONSENT CALENDAR
The Consent Calendar was approved with the exception of Items 6.5 and 6.7, which were voted on separately.

DRAFT
2 Moved by: Wes Speake
Seconded by: Tony Daddario
Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake Absent (1): Jacque Casillas
MotionAPPROVED (4 to 0)

6.1 MINUTES - CITY COUNCIL MEETING AUGUST 6, 2025
THE MEETING MINUTES WERE APPROVED.

6.2 CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY OF THE CITY OF CORONA, CORONA PUBLIC FINANCING

AUTHORITY, CORONA UTILITY AUTHORITY, AND CORONA HOUSING

AUTHORITY TO RECEIVE AND FILE THE MONTHLY INVESTMENT
PORTFOLIO REPORT FOR JUNE 2025
THIS FINANCIAL REPORT WAS RECEIVED AND FILED.

That the City Council receive and file the monthly investment portfolio report for June 2025.

6.3 CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY OF THE CITY OF CORONA, CORONA PUBLIC FINANCING

AUTHORITY, CORONA UTILITY AUTHORITY, AND CORONA HOUSING

AUTHORITY TO RECEIVE AND FILE THE MONTHLY FISCAL REPORT FOR JUNE 2025
THIS FINANCIAL REPORT WAS RECEIVED AND FILED.

That the City Council receive and file the monthly fiscal report for June 2025.

6.4 PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL, INC., FOR DESIGN, PREPARATION, AND

CONSTRUCTION SUPPORT SERVICES FOR THE DOWNTOWN DRAINAGE IMPROVEMENTS – PHASE I PROJECT, NO.’S ST- 2023-01, 2024-01, and 2024-02; REQUEST FOR PROPOSAL NO.

THIS ITEM WAS APPROVED.

That the City Council:
a. Award Request for Proposal No. 25-062AT to Michael Baker International, Inc., for design, preparation, and construction support services for the Downtown Drainage Improvements – Phase I Project, No.’s ST- 2023-01, 2024-01, and 2024-02.
b. Approve the Professional Services Agreement with Michael Baker International, Inc. for the Downtown Drainage Improvements – Phase I Project, No.’s ST- 2023-01, 2024-01, and 2024-02 in the amount of $764,160, and waive any minor irregularities in the proposal.

DRAFT
3 c. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with Michael Baker International, Inc. in the amount of $764,160, including any non-substantive extensions, change orders, purchase orders, and amendments up to the amount authorized in Corona Municipal Code Section 3.08.070(I), which is equivalent to $76,416 or 10%.

6.5 FIRST AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR ADDITIONAL ENGINEERING

DESIGN SERVICES FOR THE ONTARIO AVENUE WIDENING AT LINCOLN AVENUE, CAPITAL IMPROVEMENT PROJECT NO. ST-2021-03
Mayor Steiner provided comments and had inquiries. Jacob Ellis, City Manager, provided clarification.

Joe Morgan, resident, addressed the Council and expressed his concerns with the proposed item.

Moved by: Wes Speake
Seconded by: Jim Steiner
That the City Council:
a. Approve the First Amendment to the Professional Services Agreement with Mark Thomas & Company, Inc., increasing the compensation amount by $105,594, and a term extension through April 4, 2028, to continue to provide engineering design services for additional work for the Ontario Avenue Widening at Lincoln Avenue, Capital Improvement Project No. ST-2021-03.
b. Authorize the City Manager, or his designee, to execute the First Amendment to the Professional Services Agreement with Mark Thomas & Company, Inc., to increase the total contractual fee by $105,594 for a total compensation amount of $854,923, and include any non-substantive extensions, change orders, purchase orders, and amendments up to the amount authorized in Corona Municipal Code 3.08.070 (I), which is equivalent up to 10% of the revised agreement amount or $85,492.

Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake Absent (1): Jacque Casillas
MotionAPPROVED (4 to 0)

6.6 TRANSITION OF FIRE DEPARTMENT RADIO COMMUNICATION TO THE

COUNTY OF RIVERSIDE PSEC SYSTEM
THIS ITEM WAS APPROVED.

That the City Council:

DRAFT
4 a. Authorize an Exception to Competitive Bidding pursuant to Corona Municipal Code Section 3.08.140(E), allowing direct contracting with the County of Riverside and associated vendors for the PSEC migration, as it is in the City’s best interest for operational continuity and public safety. b. Authorize the City Manager, or their designee, to execute an agreement with the Riverside County Sheriff’s Department for PSEC system integration, not to exceed $1,283,386.77 over a one-year period. c. Authorize the City Manager, or their designee, to issue Purchase Orders as detailed in the staff report herein.
d. Authorize the City Manager, or their designee, to execute non-substantive extensions, change orders, purchase orders, and amendments with the Riverside County Sheriff’s Department within a 20% contingency of the original contract amount.

6.7 MAINTENANCE AND GENERAL SERVICE AGREEMENT FOR

CONTRACTUAL LANDSCAPE MAINTENANCESERVICES TO INTEGRITY
ARBORIST AND ECOSCAPE, INC.

Council Member Speake thanked staff for their hard work on this item.

Joe Morgan, resident, provided comments in support of the proposed item.

Moved by: Wes Speake
Seconded by: Jim Steiner
That the City Council:
a. Award NIB 25-067SB for landscape maintenance services to Integrity Arborist and Ecoscape, Inc. in the amount of $512,764.76. through June 30, 2026, with two optional two-year renewal periods, and waive all minor irregularities in the proposal.
b. Authorize the City Manager, or his designees, to execute the Maintenance and General Services Agreement with Integrity Arborist and Ecoscape, Inc. in the amount of $512,764.76, including any nonsubstantive extensions, change orders, purchase orders, and amendments up to the amount authorized in Corona Municipal Code Section 3.08.060(J), which is equivalent to 10% or $51,276.47. c. Ratify the Community Services Department’s issuance of a Notice of Termination to Greenfield Maintenance for landscape maintenance services in Area 3 (Parks General and LMD/CFD), effective August 31, 2025. Ratification will authorize staff to proceed with transition planning to ensure uninterrupted landscape maintenance services.

Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake

DRAFT
5 Absent (1): Jacque Casillas
MotionAPPROVED (4 to 0)

7. COMMUNICATIONS FROM THE PUBLIC
Joyce Malle, resident, addressed the Council and expressed concerns with the restrooms being installed near Skyline
Ray Galluccio, resident, addressed the Council and expressed his concerns with parking violations near Santiago High School.

Maddy Paxton, resident, addressed the Council and expressed her concerns with the downtown redevelopment.

Elise Todd, Kingdom Builders New Harvest, addressed the Council to commend the Council for their efforts with the homeless community. She also announced the Kingdom Builders New Harvest Clothing Drive on August 24, 2025.

Joe Morgan, resident, addressed the Council to send his condolences to Detective Darrell Saylor for the passing of his mother.

Kelli Montalvo, resident, addressed the Council to announce Bike Ride/Walk tentatively scheduled for October 25, 2025.

Rory Connell, resident, addressed the Council and expressed his concerns with the downtown redevelopment.

Silvia Alvarran, resident, addressed the Council regarding open house signs.

8. PUBLIC HEARINGS

8.1 PUBLIC HEARING FOR FIRST AMENDED AND RESTATED AFFORDABLE

HOUSING DISPOSITION AND DEVELOPMENT AGREEMENT FOR SECOND STREET FAMILY APARTMENTS.

Karen Roper, Housing & Homeless Solutions Manager, provided a report.

Mayor Steiner opened the Public Hearing. Sylvia Edwards, City Clerk, stated there was no correspondence received from the public. Mayor Steiner closed the Public Hearing.

The Council provided comments.

Moved by: Wes Speake
Seconded by: Tom Richins
a. That the Corona Housing Authority approve the First Amended and Restated Affordable Housing Disposition and Development Agreement between the Corona Housing Authority and Second Street Family LP. b. That the City Council approve the First Amended and Restated Affordable Housing Disposition and Development Agreement between the City of Corona and Second Street Family LP.

DRAFT
6 Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake Absent (1): Jacque Casillas
MotionAPPROVED (4 to 0)

8.2 PUBLIC HEARING FOR THE REPORT ON WATER QUALITY RELATIVE TO PUBLIC HEALTH GOALS FOR CALENDAR YEARS 2022 THROUGH 2024 Mayor Steiner opened the Public Hearing. Sylvia Edwards, City Clerk, stated there was no correspondence received from the public. Mayor Steiner closed the Public Hearing.

Moved by: Tony Daddario
Seconded by: Wes Speake
That the City Council:
a. Hold a public hearing regarding the Report on Water Quality relative to Public Health Goals for 2022 through 2024.
b. Approve the Report on Water Quality relative to Public Health Goals for 2022 through 2024.

That the Corona Utility Authority review, ratify, and to the extent necessary, direct that the City Council take the above actions.

Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake Absent (1): Jacque Casillas
MotionAPPROVED (4 to 0)

9. ADMINISTRATIVE REPORTS

9.1 DESIGNATION OF VOTING DELEGATE FOR THE 2025 LEAGUE OF

CALIFORNIA CITIES ANNUAL CONFERENCE
The consensus of the Council delegated Vice Mayor Casillas as the Delegate and Council Member Speake as the Alternate to represent the City of Corona at the 2025 League of California Cities.

Moved by: Wes Speake
Seconded by: Tom Richins
That the City Council designates a voting delegate and up to two alternates to represent the City of Corona at the 2025 League of California Cities Annual Conference.

Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake Absent (1): Jacque Casillas

DRAFT
7 MotionAPPROVED (4 to 0)

9.2 REQUEST BY COUNCILMEMBER SPEAKE TO DISCUSS AMENDING THE CRITERIA IN SECTIONS 17.63.120(D)(6) AND 17.63.120(E)(4) OF THE

CORONA MUNICIPAL CODE FOR DEMOLISHING OR RELOCATING A

HISTORIC STRUCTURE
Joanne Coletta, Planning and Development Director, provided a report.

The following residents addressed the Council and expressed their concerns with the proposed item: Joe Morgan, Chris McCoy, and Rory Connell.

The Council provided comments and staff direction to review the ordinance and bring back to a future Council meeting.

That the City Council provide direction to staff on amending the relocation and demolition criteria listed in CMC Chapter 17.63, Historic Resources Ordinance, for historic resources.

9.3 CONTINUED PARTICIPATION IN CALRECYCLE’S RECYCLE FROM HOME

PILOT PROGRAM
Tom Moody, Director of Utilities, provided a report.

Damian Heckman, Recycle from Home, addressed the Council to express his support with the proposed item.

The Council provided comments.

The consensus of the Council was to continue participation in CalRecycle's recycle from home pilot program.

That the City Council provide direction on:

PROPOSED OPTIONS:

Option 1: Continue participation in CalRecycle’s Recycle From Home Pilot Program
• Approve the Written Concurrence for Operational Changes for services provided by Recycle From Home, LLC.
• Authorize the City Manager, or his designee, to execute the Written Concurrence for Operational Changes and any other documents necessary in support of CalRecycle’s Recycle From Home Pilot Program.

Option 2: Discontinue participation in CalRecycle’s Recycle From Home Pilot Program

10. LEGISLATIVE MATTERS

10.1 ORDINANCE AMENDING CHAPTER 3.08 OF THE CORONA MUNICIPAL CODE TO UPDATE THE CITY’S PURCHASING REGULATIONS
Kim Sitton, Finance Director, provided a report.

DRAFT
8 The following residents addressed the Council and expressed their concerns with the proposed item: Chris McCoy, Joe Morgan, and Rory Connell.

The Council provided comments and had inquiries. Ms. Sitton and Dean Derleth, City Attorney/LRM Director, provided clarification.

The consensus of the Council was to proceed with Option B, authorizing a spending limit of up to $125,000 and requesting a quarterly report from the City Manager and/or his designee. They directed the City attorney to revise the ordinance with the updated verbiage.

Moved by: Tony Daddario
Seconded by: Tom Richins
That the City Council:

1. Adopt Ordinance No. 3419 (Option A), as presented on June 18, 2025, as a second reading of an ordinance of the City of Corona; or

2. Introduce, by title only, and waive full reading of consideration of Ordinance No. 3419 (Option B), first reading of an ordinance amending Chapter 3.08 of the Corona Municipal Code to update the City’s purchasing regulations.

Aye (4): Jim Steiner, Tony Daddario, Tom Richins, and Wes Speake Absent (1): Jacque Casillas
MotionAPPROVED (4 to 0)

11. REPORTS FROM BOARDS AND COMMISSIONS

11.1 Library Board of Trustees
The Library Board of Trustees report was received and filed.

11.1.a Adaptive Story Hour

11.1.b Book Displays - This Month's Themes

11.1.c Back to School Book Fair

11.1.d Gilded Book Edges (18+)

11.1.e StoryWalk

11.2 Planning & Housing Commission
None.

11.3 Parks & Recreation Commission
None.

11.4 Regional Meetings

DRAFT
9 11.4.a UPDATE FROM WES SPEAKE ON THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) MEETING OF AUGUST 13,
2025
Council Member Speake provided an update.

11.4.b UPDATE FROM MAYOR JIM STEINER ON THE RIVERSIDE
TRANSITAGENCY(RTA) BOARD TRIP TO WASHINGTON DC OF JULY 12 – 14, 2025
Mayor Steiner provided an update.

12. CITY ATTORNEY'S REPORTS AND COMMENTS
None.

13. CITY MANAGER'S REPORTS AND COMMENTS
None.

14. CITY COUNCIL MEMBERS' REPORTS AND COMMENTS
Council Member Daddario announced the Hazardous Waste Collection will take place on September 13th and 14th, 2025.

Council Member Speake thanked Chris Gray, Western Riverside Council of Governments, for his presentation at the previous Council meeting. He also provided a brief overview of the Santa Ana Watershed Project Authority Cloud Seed Pilot Program.

Council Member Richins commended staff for the Summer Street Fairs.

Mayor Steiner provided a brief overview of the August 14, 2025, Town Hall meeting. He also thanked the staff who attended.

15. FUTURE AGENDA ITEMS

15.1 SAVE THE CORONA CLOCK (T. RICHINS & W. SPEAKE) SEPTEMBER 3, 2025

15.2 HISTORIC CIVIC CENTER OPERATIONS PLAN UPDATE (STAFF) SEPTEMBER 17, 2025

15.3 WATER AND WASTEWATER BONDS (STAFF) SEPTEMBER 17, 2025

15.4 EXPLORE CMC ORDINANCE CHANGES TO SET TIME LIMITS

FORSPECIFIC FOR TEMPORARY FENCING AND BOARDED UP WINDOWS (W. SPEAKE) OCTOBER 2025

15.5 CITY PARK FINAL DESIGN UPDATE (STAFF) NOVEMBER/DECEMBER

15.6 UPDATEOF CHAPTER 5.34 PEDDLERS AND SOLICITORS (W. SPEAKE) TBD

16. ADJOURNMENT
The next scheduled meeting of the Council is on September 3, 2025. Mayor Steiner adjourned the meeting at 8:03 p.m.

DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Finance Department
2025-351

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

CITY COUNCIL ADOPTION OF ORDINANCE NO. 3419, SECOND READING OF AN ORDINANCE OF THE CITY OF CORONA, CALIFORNIA TO UPDATE THE CITY’S

PURCHASING REGULATIONS
EXECUTIVE SUMMARY:

This staff report recommends that the City Council adopt Ordinance No. 3419, second reading of an Ordinance, to update the City’s purchasing regulations.

RECOMMENDED ACTION:

That the City Council adopt Ordinance No. 3419, second reading of an Ordinance, amending Chapter 3.08 of the Corona Municipal Code to update the City’s purchasing regulations.

BACKGROUND & HISTORY:

The first reading of Ordinance No. 3419, to update the City’s purchasing regulations, occurred at the City Council meeting on August 20, 2025. Two versions of the Ordinance were presented for the Council’s consideration with different levels of City Manager approval authority. The Council approved Option B with City Manager approval levels at $125,000 for all purchase types. Additionally, the City Council directed staff to include language in the Corona Municipal Code (CMC) to provide a quarterly report about the approval authority exercised by the City Manager.

ANALYSIS:

Ordinance No. 3419 makes the following changes to the purchasing limits:

1. Non-Public Projects (Any type of purchase not classified as “Public Project” or “Materials, Supplies, and Equipment.” Generally, maintenance and professional services.): City Manager authorization up to $125,000. These items are awarded based on the best interests of the City, taking into consideration demonstrated competence, qualifications, suitability for the project, and cost.

2. Public projects (Construction, reconstruction, erection, alteration, renovation, improvement, demolition, installation, and repair work involving any publicly owned, leased, or operated facility. Painting or repainting of any publicly owned, leased, or operated facility.): City Manager authorization up to $125,000. This purchasing activity is awarded to the lowest responsive and responsible bidder.

3. Materials, supplies, and equipment (Articles, components, apparatus, and/or machinery required to complete a project or facilitate day-to-day operations.):

City Manager authorization up to $125,000. This purchasing activity is awarded to the lowest responsive and responsible bidder.

Position Current
Limits
Proposed
Non-Public
Projects
Proposed
Public
Projects
Proposed
Materials,
Supplies, and
Equipment
Department Directors $60,000 $75,000 $75,000 $75,000
Public Works Director,
Utilities Director, and
Assistant City Manager
$75,000 Same as
Department
Directors
Same as
Department
Directors
Same as
Department
Directors
City Manager $100,000 $125,000 $125,000 $125,000
City Council >$100,000 >$125,000 >$125,000 >$125,000
How Awarded? Best interests of
the City (see
item #1 above)
Lowest
responsive and
responsible
bidder
Lowest
responsive and
responsible
bidder
Ordinance No. 3419 updates multiple items throughout CMC Chapter 3.08, to be reflective of current state laws, removes outdated information, and adds clarity. The changes include:
 Defines a Non-Public Project
 Clarifies the role of the Purchasing Agent
 Allows for approval limits to be applied independently, not cumulatively, when vendors are used by multiple departments
 Increases the authorization for public project emergency purchasing, up to $500,000

 The maximum total of a change order is to be equal to the lesser of $125,000 or 10% of the original contract amount
 Moves the alternative competitive bidding process (cooperative purchasing agreements) for non-public projects
 References the Purchasing Policy and Procedures Manual to provide specific administrative rules surrounding the purchasing process  Several non-substantive updates to various sections
At the August 20, 2025, meeting, the Council directed staff to include language in the CMC requiring quarterly reporting on the use of the City Manager’s authority. Based on this direction, the attached Ordinance was updated to reflect that change.

In addition, at the May 21, 2025, meeting, the City Council provided direction to limit the City Manager’s signing authority delegation to thirty (30) days. This process change will be reflected in the Purchasing Manual as follows:

Delegation of Department Director Authority. The purchasing manual will define the delegation procedures, including a limit of thirty (30) days, per the City Council’s direction.

Ordinance No. 3419 was first read on August 20, 2025. With the Council’s approval of the second reading, the changes will become effective in 30 days, or October 3, 2025.

Once approved, staff will complete revisions to the updated purchasing manual to be used in the administration of contracts and purchasing procedures for all City departments.

FINANCIAL IMPACT:

There is no financial impact associated with the recommended action.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action seeks the of City Council approval of an Ordinance increasing purchasing thresholds and making other modifications to Chapter 3.08 of the CMC, and there is no possibility that approving the recommended action will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: KIM SITTON, FINANCE DIRECTOR
REVIEWED BY: BRETT CHANNING, ASSISTANT CITY MANAGER

ATTACHMENTS:

1. Exhibit 1 – Ordinance No. 3419 (Redline)

2. Exhibit 2 – Ordinance No. 3419 (Clean)

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ORDINANCE NO. 3419

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CORONA AMENDING CHAPTER 3.08 OF THE

CORONA MUNICIPAL CODE TO UPDATE AND
STREAMLINE THE CITY’S PURCHASING REGULATIONS
WHEREAS, Chapter 3.08 of the Corona Municipal Code (“CMC”) sets forth the purchasing regulations for all City purchases; and
WHEREAS, the City Council of the City of Corona (“City Council”) desires to make certain changes to such regulations as provided for herein.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
CORONA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 3.08 (Purchasing Regulations) of Title 3 (Revenue and Finance) of the Corona Municipal Code is hereby amended in its entirety to read as provided for in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 2. CEQA Findings. The City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Ordinance merely amends the Corona Municipal Code to update the City’s purchasing regulations. Thus, there is no possibility that adopting this Ordinance will have a significant effect on the environment and no further environmental analysis is required.

SECTION 3. Invalidity; Severability. If any sentence, cause or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this Ordinance.

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SECTION 4. Effective Date of Ordinance. The Mayor shall sign this Ordinance and the City Clerk shall attest thereto and shall within fifteen (15) days of its adoption cause it, or a summary of it, to be published in a newspaper of general circulation in the City of Corona. This Ordinance shall take effect and be in force on the 30th day after its adoption.

PASSED, APPROVED AND ADOPTED this 3rd day of September, 2025. _________________________________________
Mayor of the City of Corona, California
ATTEST:
____________________________________
City Clerk of the City of Corona, California

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CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Ordinance was regularly introduced at a regular meeting of the City Council of the City of Corona, California duly held on the 20th day of August, 2025 and thereafter at a regular meeting held on 3rd day of September, it was duly passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 3rd day of September. _________________________________________
City Clerk of the City of Corona, California
[SEAL]

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EXHIBIT “A”
CMC CHAPTER 3.08
(PURCHASING REGULATIONS)
[SEE ATTACHED TWENTY-THREE (23) PAGES]

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CHAPTER 3.08

PURCHASING REGULATIONS
Sections

3.08.010 Definitions.

3.08.020 Centralized purchasing division and purchasing system.

3.08.030 Purchasing agent.

3.08.040 General purchasing regulations, policies, and procedures.

3.08.050 Bidding requirements - public projects.

3.08.060 Bidding requirements - maintenance and general services.

3.08.070 Bidding requirements - professional services.

3.08.080 Bidding requirements - materials, supplies, and equipment.

3.08.090 Public projects - formal bidding procedure.

3.08.100 Public projects - informal bidding procedure.

3.08.110 Non-public projects - formal bidding procedure.

3.08.120 Non-public projects - informal bidding procedure.

3.08.125 Non-public projects - public agency alternative competitive bidding procedure.

3.08.130 Exceptions to competitive bidding - public projects

3.08.140 Exceptions to competitive bidding - non-public projects.

3.08.160 Surplus materials, supplies, and equipment.

3.08.010 Definitions.

Unless otherwise indicated, the following definitions shall apply to all provisions of this chapter:
(A) “Act” means the Uniform Public Construction Cost Accounting Act found at Cal.

Public Contract Code, §§ 22000 et seq.
(B) “Alternative procedure” means purchasing materials, supplies, services, (professional, consulting, public works, maintenance, and other general services) or equipment by negotiated contract, purchase order or any other procedure outlined in the city’s Purchasing Policies and Procedures Manual approved by the City Manager and consistent with this chapter.

A type of alternative procedure may include, but is not limited to, what will be referred to as a "simplified pricing procedure" wherein the authorized contracting party, or his or her designee, obtains oral price quotes from one or more potential contractors or suppliers, and accepts the quote which is determined to be in the best interests of the city. (C) "Authorized contracting party" means the city official or body provided with authority under this chapter to approve or award a contract or to make a purchase, as well as to reject all bids when appropriate. Unless otherwise stated, the party authorized to approve or award a contract or to make a purchase shall have the authority to execute the associated purchase order, contract, and/or agreement.
(D) "City Engineer" means either the City Engineer or the person delegated by the

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City Engineer to perform all or some of the duties prescribed in this chapter. (E) "City Manager" means the City Manager or person designated by the City Manager to perform all or some of the duties prescribed in this chapter. (F) "Commission" means the California Uniform Construction Cost Accounting Commission created by Division 2, Part 3, Chapter 2, Article 2, of the Cal. Public Contract Code (commencing at § 22010).
(G) "Corona formal bidding procedure" means a procedure which meets the requirements of state and local law, including the Act, this chapter, and the city’s Purchasing Policies and Procedures Manual.
(H) "Emergency" for purposes of public projects shall have that meaning provided in Cal. Public Contract Code §§ 1102, 22035 and 22050. "Emergency" for all other purchasing or contracting purposes means a situation which makes competitive bidding, either formal or informal, impractical or not in the best interests of the city. (I) "Facility" means any plant, building, structure, ground facility, utility system (subject to the limitation found in Cal. Public Contract Code § 22002, subdivision (c)(3)), real property, streets and highways, or other public work improvement. (J) “Force account” means the city’s performing of a project using its own employees. (K) "General services" means all services performed by persons not in a professional occupation including, but not limited to, contract services for park, electrical, and computer repair, building, facility, and vehicle maintenance, recreation programs, and other similar services which are not typical of professional services.
(L) "Maintenance work" shall have that meaning provided in § 22002(d) of the Act, as that section may be amended from time to time. In addition and to the extent not inconsistent with § 22002(d), "maintenance work" shall include, but shall not be limited to, the following:
(1) Routine, recurring, and usual work for the preservation or protection of any publicly-owned or publicly-operated facility for its intended purposes. (2) Minor repainting.
(3) Street and highway maintenance including utility patching, skin patching, crack filling, filling of pot holes, slurry sealing, edge grading, street striping, resurfacing of streets and highways at less than one-inch, sign replacement, sidewalk repair and replacement, curb and gutter repair and replacement, and street and traffic light repair and replacement. "Maintenance work" shall not include striping of a new street or highway. (4) Sewer maintenance including foaming, video taping, cleaning, and manhole

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restoration.
(5) Traffic signal maintenance. Maintenance work shall not include installation of new traffic signals.
(6) Storm drain related maintenance.
(7) Landscape maintenance, including mowing, watering, trimming, pruning, planting, tree and plant replacement, irrigation and sprinkler system servicing, retrofit and repair, and landscape rehabilitation.
(8) Maintenance of facilities including roof repairs or replacements, heating and air conditioning repairs, and electric repairs.
(9) Vehicle and equipment maintenance and repairs.
(10) Work performed to keep, operate, and maintain publicly-owned water, power, or waste disposal systems including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. (M) "Non-public project" shall mean any type of purchase other than for a “public project” as defined in Section 3.08.010 (Q) below. For instance, a “non-public project” includes maintenance work (Section 3.08.010 (L)), general services (Section 3.08.010(K)), professional services (Section 3.08.010 (P)), and materials, supplies, and equipment. (N) "Non-public project formal bidding procedure" means a procedure which meets the requirements of state and local law, including this chapter and the Purchasing Policies and Procedures Manual.
(O) "Non-public project informal bidding procedure" means a procedure which meets the requirements of state and local law, including this chapter and the Purchasing Policies and Procedures Manual.
(P) "Professional services" means all services performed by persons in a professional occupation including, but not limited to, consulting and performance services for accounting, auditing, computer hardware and software support, engineering, architectural, planning, environmental, redevelopment, financial, economic, personnel, social services, animal control, legal, management, cable television, communication, and other similar professional functions which may be necessary for the operation of the city.
(Q) "Public project" shall have that meaning provided in § 22002(c) of the Act, as that section may be amended from time to time. A "public project" shall not include maintenance work. In addition and to the extent not inconsistent with § 22002(c), "public project" shall include, but shall not be limited to, the following:

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(1) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly-owned, leased, or operated facility. (2) Painting or repainting of any publicly-owned, leased, or operated facility; and
(3) In the case of a publicly-owned “electric” utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. (R) "Public project formal bidding procedure" means a procedure which meets the requirements of state and local law, including § 22037 of the Act, this chapter, and the Purchasing Policies and Procedures Manual.
(S) "Public project informal bidding procedure" means a procedure which meets the requirements of state and local law, including § 22034 of the Act, this chapter, and the Purchasing Policies and Procedures Manual.
(T) "Purchasing agent" means the City Manager or his or her designee(s) as provided in § 3.08.030. Pursuant to § 3.08.030, the City Manager may change his or her designation at any time.
(U) “Department Director” means the person in charge of a particular department of the city, and shall include the Assistant City Manager, the Utilities Director, the Chief of Police, and the Fire Chief.
(V) “On-call maintenance work or general services” means maintenance work or general services to be provided on an on-call or as-needed basis pursuant to a master agreement or contract.

3.08.020 Centralized purchasing division and purchasing system.

The purpose of this chapter is to establish efficient procedures for the purchase of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function, and to assure the quality of purchases. In addition, this chapter and the purchasing system it establishes are designed to provide appropriate procedures to implement the city's participation in the Uniform Public Construction Cost Accounting Act pursuant to Cal. Public Contract Code, §§ 22000 et seq.

A centralized purchasing division and purchasing system are hereby adopted and vested with the authority to govern the purchase of all city materials, supplies, services (professional, consulting, public works, maintenance and other general services), and equipment.

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3.08.030 Purchasing agent.

There is created the position of purchasing agent. The purchasing agent shall be the City Manager or his or her designee. Initially, the City Manager designates the Finance Director to act as the purchasing agent. The City Manager may change his or her designation at any time. The duties of the purchasing agent may be combined with those of any other city office or position. The purchasing agent may delegate the duties of that position to one or more employees with the consent of the City Manager.

The purchasing agent shall be the head, and have the general supervision of all purchasing functions of the city. The purchasing agent shall direct and supervise the city's purchasing program.

The purchasing agent shall endeavor to obtain full and open competition as provided herein and in the Purchasing Policies and Procedures Manual. The purchasing agent shall establish methods and procedures for the efficient and economical functioning of the purchasing division.

Subject to the supervision of the City Manager, the purchasing agent shall have the authority to:
(A) Purchase and contract. Purchase or contract for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment required by the city.
(B) Negotiate and recommend. Negotiate and recommend to the City Council execution of contracts for the purchase of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment. (C) Purchasing Policies and Procedures Manual. Prepare and implement policies and procedures governing the bidding, contracting, purchasing, storing, distribution, and disposal of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment for the city. To this end, the purchasing agent shall be responsible for developing and obtaining City Manager approval of a Purchasing Policies and Procedures Manual, which shall outline the policies and procedures necessary to implement the regulations of this Chapter 3.08. Upon approval by the City Manager, the Purchasing Policies and Procedures Manual shall have the same force and effect as the provisions of this Chapter 3.08. (D) Forms. Prescribe and maintain such forms as may be reasonably necessary to the implementation of this chapter and the city’s Purchasing Policies and Procedures Manual. (E) Review plans and specifications. Review, or provide for the review of, the working details, drawings, plans, and specifications for any projects or purchases requiring such review in this chapter.
(F) Inspections and testing. Inspect, supervise, or provide for the inspection and supervision of, purchased materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment to ensure conformity with any specifications established or required by the city. The purchasing agent or his or her designee shall have authority to require appropriate testing of items delivered or samples to determine their

10 DEAND\07000.25001\10309001.8
quality and conformance with the specifications. Samples of items, when required, shall be furnished free of expense to the city and, if not destroyed by test, will be returned upon request at the bidder's expense.
(G) Surplus materials, supplies, and equipment: As provided for in § 3.08.150 below, transfer, sell, exchange, or trade any materials, supplies, or equipment deemed to be surplus.
(H) Bidder, contractor, and vendor lists and catalogs. Develop and maintain, or provide for the development and maintenance of, any bidder's list, contractor's list, or vendor's list and catalog file necessary to the operation of this chapter and the city’s Purchasing Policies and Procedures Manual. Each city department may have its own lists or catalogs. If the purchasing agent delegates the obligation to develop and maintain any list to another city employee, the purchasing agent shall retain final oversight authority and approval regarding how the list is developed and maintained.
(I) Delegation of purchasing agent authority. Provide written authorization to any department director to conduct a bidding process outside of the centralized purchasing system; provided, however, that such bidding process and the resulting contract or purchase shall otherwise comply with the requirements of this chapter. The purchasing agent may rescind such authorization in writing at any time and for any or no reason.

3.08.040 General purchasing regulations, policies, and procedures. (A) Applicability of chapter. The purchasing regulations contained in this Chapter

3.08 shall apply to the purchase of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment. (B) Basis of Awards. The city shall secure materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment at the greatest overall value to the city, commensurate with the quality and scope needed, subject to any limitations imposed by state law, and through awards to the lowest responsive and responsible bidder where required by this chapter. Notwithstanding the foregoing, although the city is not adopting the formal procedures outlined in Cal. Gov’t Code §§ 4525 et seq., the city shall secure professional services based upon demonstrated competence, professional qualifications, and suitability for the project in general. The city may consider cost of professional services if the authorized contracting party determines it to be a relevant factor under the circumstances. When an award pursuant to this chapter is to be made in the best interests of the city, staff shall take into account cost, demonstrated competence, qualifications, suitability for the project in general, and other factors that the authorized contracting party determines to be a relevant factor under the circumstances.
(C) Purchasing Policies and Procedures Manual. The purchasing agent shall develop a Purchasing Policies and Procedures Manual, as provided for in Section 3.08.030(C) above. The Purchasing Policies and Procedures Manual shall be written and implemented in such a way to

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encourage open and competitive bidding, where appropriate, provide equal opportunity based on merit, make each selection process free of invidious discrimination, provide for efficient and timely acquisition of needed materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment, and provide effective fiscal controls. (D) Competitive bidding. In purchasing, materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment, the city shall make use of competitive bidding, both formal and informal, whenever required by law, this chapter, or the city’s Purchasing Policies and Procedures Manual. Formal and informal competitive bidding is not required, for instance, when an "emergency" is declared pursuant to this chapter.
(E) Unencumbered funds. The purchasing agent shall not issue a purchase order for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), or equipment involving any project or purchase without an unencumbered appropriation in the fund account against which such purchase is to be charged except for the following:

(1) In cases of emergency;
(2) When specifically authorized by resolution or minute order of the City Council;
(3) When the purchasing department acquires inventory for the warehouse that is not yet assigned to any department or fund; and
(4) When using limited purchase orders, yearly purchase orders, or blanket purchase orders, as those terms are defined in the Purchasing Policies and Procedures Manual. (F) Requisition forms. The department responsible for a purchase shall submit requests for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), or equipment to the purchasing agent by standard requisition forms, or by other means as may be established by the Purchasing Policies and Procedures Manual. (G) Applicable state and federal law: The city shall comply with all applicable federal and state laws for the particular purchase at issue including, but not limited to, bidder's security and bonding requirements, as well as prevailing wage requirements. (H) Purchase orders; contract and agreement forms. The purchasing agent shall require all purchases for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), or equipment to be made with an appropriate purchase order and on an appropriate contract or agreement, the form of which shall be approved by the City Attorney. The City Attorney shall not need to review and approve as to form each executed contract or agreement; provided a city model approved as to form by the City Attorney is used without substantive modification. In addition, when the purchasing agent determines that issues under the responsibility of the city's risk manager are involved, the relevant contract or agreement

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provisions shall also be reviewed and approved by the city's risk manager. (I) Unlawful purchasing activities and conflicts. The Purchasing Policies and Procedures Manual shall specifically prohibit practices which might result in unlawful activity including, but not limited to, rebates, kickbacks, or other unlawful consideration, and shall specifically prohibit city officials, officers, and employees from participating in the bidding or selection process when they have a relationship with a person or business entity seeking a contract under this Chapter 3.08 which would subject the officials, officers, or employees to the prohibitions of Cal. Gov’t Code §§ 1090 and 87100 et seq. (J) Records retention. The purchasing agent shall comply with the Records Retention Schedule duly adopted by the City Council for the Finance Department. (K) State or federal funding. Any purchases made with state or federal funds shall comply with all laws, rules, and regulations made applicable by the funding source. (L) Delegation of department director authority. The department directors, with approval of the City Manager, may provide written authorization to any subordinate employees to exercise the director’s purchasing authority; provided, however, that such delegation shall be pursuant to the process provided for in the city’s Purchasing Policies and Procedures Manual. The department directors, with approval of the City Manager, may rescind such delegation in writing at any time and for any or no reason. As used herein and as provided for in § 3.08.010, the term department director shall include the Assistant City Manager and the Utilities Director, the Chief of Police, and the Fire Chief.
(M) Quarterly Reporting ($75,001 to $125,000 Purchases). No less often than quarterly, a written report shall be presented to the City Council which lists purchases, contracts or agreements authorized by the City Manager, or his or her designee, between $75,001 to $125,000. The report shall include the dollar amount, date, approving employee title, brief description of services or items purchased, and the vendor, contractor or other entity.

3.08.050 Bidding requirements - public projects.
(A) $75,000 or less. Public projects which are equal to or less than $75,000 may be awarded by the director of the department responsible for the project, or his or her designee, by any alternative procedure.
(B) $75,001 - $125,000. Public projects which are greater than $75,000, but less than or equal to $125,000, may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the public project informal bidding procedure.

If all bids received are over the amount provided for in Section 22032(b) of the Act (currently $220,000), the City Council may, with the approval of a four-fifths vote of those members present and without following the public project formal bidding procedure, award the contract in an amount not exceeding the amount provided for in Section 22034(d) of the Act (currently $235,000)

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to the lowest responsive and responsible bidder, so long as the City Council also determines that the city’s cost estimate for the project was reasonable. (C) $125,001 - $220,000. Public projects which are greater than $125,000, but less than or equal to the amount provided for in Section 22032 (a) of the Act (currently $220,000), may, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the public project informal bidding procedure. If all bids received are over the amount provided for in Section 22032(b) of the Act (currently $220,000), the City Council may, with the approval of a four-fifths vote of those members present and without following the public project formal bidding procedure, award the contract in an amount not exceeding the amount provided for in Section 22034(d) of the Act (currently $235,000) to the lowest responsive and responsible bidder, so long as the City Council also determines that the city’s cost estimate for the project was reasonable.
(D) More than $220,000. Public projects which are greater than the amount provided for in Section 22032(b) of the Act (currently $220,000), may, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the public project formal bidding procedure.
(E) City Engineer review of plans and specifications. The City Engineer shall review and approve the working details, drawings, plans, and specifications prepared for every public project which may affect the design or operation of public improvements and which may bring into question the city’s liability for dangerous conditions of public property. (F) City Council review of plans and specifications. The City Council shall review and approve the working details, drawings, plans, and specifications prepared for every public project approved by the City Council pursuant Sections 3.08.050 (C) and (D) above. (G) Award. Contracts for public projects which are equal to or less than the amount provided for in Section 22032(a) of the Act (currently $75,000), if awarded, may be awarded in the best interests of the city. Contracts for public projects which are greater than the amount provided for in Section 22032(a) of the Act (currently $75,000), if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the authorized contracting party may accept the one it chooses. (H) Dollar limits and change orders or amendments. For public projects awarded by staff pursuant to Sections 3.08.050 (A) or (B) above, unless an exception provided in § 3.08.130 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section Section 3.08.0750 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For public projects awarded by the City Council pursuant to Section 3.08.050 (C) or (D) above, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.

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(I) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.

3.08.060 Bidding requirements - maintenance and general services. (A) $75,000 or less. Maintenance work and other general services projects of $75,000 or less, including those involving on-call maintenance work or general services, may be awarded by the director of the department responsible for the project, or his or her designee, by any alternative procedure.
(B) $75,001 - $125,000. Maintenance work and other general services projects of more than $75,000, but less than or equal to $125,000, including those involving on-call maintenance work or general services, may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the non-public project informal bidding procedure.
(C) More than $125,000. Maintenance work and other general services projects of more than $125,000, including those involving on-call maintenance work or general services, shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the non-public project formal bidding procedure.
(D) City Engineer review of plans and specifications. The City Engineer shall review and approve the working details, drawings, plans, and specifications prepared for every maintenance work and other general services project which may affect the design or operation of public improvements and which may bring into question the city’s liability for dangerous conditions of public property.
(E) Purchasing agent review of plans and specifications. The purchasing agent, or his or her designee, shall review and approve the form of the working details, drawings, plans, and specifications prepared for every maintenance work and other general services project. (F) City Council review of plans and specifications. The City Council shall review and approve the working details, drawings, plans, and specifications prepared for every maintenance work and other general services project approved by the City Council pursuant Section 3.08.060 (C) above.
(G) Award. Contracts for maintenance work and other general services projects of $75,000 or less, including those involving on-call maintenance work or general services, if awarded, may be awarded in the best interests of the city. Contracts for maintenance work and other general services projects of more than $75,000, if awarded, shall be awarded to the contractor who will best serve the interests of the city, taking into account, in addition to cost, their demonstrated competence, qualifications and suitability for the project in general. (H) Dollar limits and change orders or amendments. Unless an exception provided

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in § 3.08.140 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section 3.08.060 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For contracts awarded by the City Council, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.
(I) 6-year term limitation. No maintenance work or other general services contract shall extend for a period of more than 6 years, including any authorized extensions, unless specifically approved by City Council action.
(J) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.
(K) Local preference; maintenance and general services. As set forth in further detail in § 3.08.080(J) below, the City Council has made findings and adopted a local bidder preference program (“local program”) applicable to certain purchases of materials, supplies, and equipment, as well as contracts for maintenance work and other general services projects described in this section. Accordingly, contracts for maintenance work and other general services projects that are competitively bid and involve an expenditure of $220,000 or less, shall be subject to the local program set forth in § 3.08.080(J). For recurring procurements/contracts, the local program shall be applicable only to the city’s first $220,000 worth of such procurements/contracts for any fiscal year, as determined by city staff in its sole discretion. For such recurring procurements/contracts, the bidding documents shall indicate whether or not the local program is in effect for the applicable procurement. Properly certified local businesses (as defined in § 3.08.080(J)) shall be entitled to the specified reduction of 5% in the tabulation of their bid for purposes of determining the lowest responsible bidder, unless otherwise prohibited by law (such as special state or federal grant programs). If the local program is applicable to a bid offering, it shall be noted in the applicable bid solicitation.

3.08.070 Bidding requirements - professional services.
(A) $75,000 or less. Professional services contracts of $75,000 or less may be awarded by the director of the department responsible for the project, or his or her designee, by any alternative procedure.
(B) $75,001 - $125,000. Professional services contracts of more than $75,000, but less than or equal to $125,000 may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the non-public project informal bidding procedure.
(C) More than $125,000. Professional services contracts of more than $125,000 shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the nonPage 35 of 289 16 DEAND\07000.25001\10309001.8
public project formal bidding procedure.
(D) Purchasing agent review of scope of services. The purchasing agent shall review and approve, or provide for the review and approval of, the scope of services prepared for every professional services contract.
(E) City Council review of scope of services. The City Council shall review and approve the scope of services prepared for every professional services contract approved by the City Council pursuant Section 3.08.070 (C) above.
(F) Award. Contracts for professional services shall be awarded to the contractor who will best serve the interests of the city, taking into account the demonstrated competence, professional qualifications, and suitability for the project in general. The city may consider cost of professional services if the authorized contracting party determines it to be a relevant factor under the circumstances.
(G) Dollar limits and change orders or amendments. Unless an exception provided in § 3.08.140 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section 3.08.070 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For contracts awarded by the City Council, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.
(H) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.

3.08.080 Bidding requirements - materials, supplies, and equipment.

(A) $75,000 or less. Purchases of materials, supplies, and equipment of $75,000 or less may be awarded by the purchasing agent or the director of the department responsible for the purchase, or his or her designee, by any alternative procedure. (B) $75,001 - $125,000. Purchases of materials, supplies, and equipment of more than $75,000, but less than or equal to $125,000 may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the non-public project informal bidding procedure.
(C) $125,000 - $220,000. Purchases of materials, supplies, and equipment of more than $75,000, but less than or equal to $220,000 may, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the non-public project informal bidding procedure.

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(D) More than $220,000. Purchases of materials, supplies, and equipment of more than $220,000 shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the non-public project formal bidding procedure. (E) Fleet replacement vehicles and equipment. Notwithstanding anything to the contrary contained herein, purchases, in any amount, of vehicles or other equipment on the city’s annual vehicle/equipment replacement list, as approved through the budget process each year, shall be awarded by the purchasing agent. Unless an exception provided in § 3.08.140 below applies or unless the purchasing agent uses the public agency alternative competitive bidding process provided in §3.08.125 below, the purchasing agent shall use the non-public project informal bidding procedure for purchases of more than $75,000, but less than or equal to $220,000, and the non-public project formal bidding procedure for purchases of more than $220,000, (F) Department director review of specifications. The director of the using department shall review and approve, or provide for the review and approval of, the specifications prepared for every purchase of materials, supplies, and equipment. (G) Purchasing agent review of specifications. The purchasing agent, or his or her designee, shall review and approve the form of all contracts for the purchase of materials, supplies, and equipment.
(H) City Council review of specifications. The City Council shall review and approve the specifications prepared for every purchase of materials, supplies, and equipment approved by the City Council pursuant Sections 3.08.080 (C) and (D) above. (I) Award. Contracts for the purchase of materials, supplies, and equipment of $75,000 or less, if awarded, may be awarded in the best interests of the city. Contracts for the purchase of materials, supplies, and equipment of more than $75,000, if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the authorized contracting party may accept the one it chooses. (J) Dollar limits and change orders or amendments. Unless an exception provided in § 3.08.140 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section 3.08.080 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For contracts awarded by the City Council, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager, or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.
(K) Local bidder preference program; purchases of materials, supplies, and equipment; maintenance and general services.
(1) Based upon the findings provided for in the recitals of the ordinance adding this § 3.08.080(J), the City Council has determined that it is in the best interests of the city to give

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a minimal preference to local businesses when the city is making certain purchases of materials, supplies, and equipment, as well as when it is entering into contracts for certain maintenance work and other general services projects, as set forth in this local bidder preference program (“local program”).
(2) The local program shall consist of the following general requirements, which shall be implemented by the purchasing agent within the city’s Purchasing Policies and Procedures Manual:
(a) A “local business” for purposes of this local program shall mean the vendor: (1) has fixed facilities with one or more employees, which may include a sole proprietor, located at an address within city limits (a post office box alone is insufficient); and (2) has an appropriate city business license/permit.
(b) A vendor seeking to qualify for this local program shall provide supporting information and certify in writing that it meets the above requirements as part of its bid.
(c) In applying the local program to bids on a city purchase subject to the local program, a qualifying local business shall be entitled to a reduction of 5% in the tabulation of its bid for purposes of determining the lowest responsible bidder, unless otherwise prohibited by law (i.e. special state or federal grant programs).
(d) The local program shall only be applicable to purchases of materials, supplies, and equipment which are competitively bid and which involve an expenditure of $220,000 or less. If the local program is applicable to a bid offering, it shall be noted in the applicable bid solicitation.
(3) The local program preference described in division (J)(2) above shall be applicable only to purchases of materials, supplies, and equipment, as well as contracts for maintenance work and other general services, which are competitively bid and which involve an expenditure of $220,000 or less. For recurring purchases, the local program shall be applicable only to the city’s first $220,000 worth of such purchases for any fiscal year, as determined by city staff in its sole discretion. For such recurring purchases, the bidding documents shall indicate whether or not the local program is in effect for the applicable procurement. If the local program is applicable to a bid offering, it shall be noted in the applicable bid solicitation. (4) The local program may also establish a preference for purchases of materials, supplies, and equipment, as well as contracts for maintenance work and other general services, which are competitively bid and which involve an expenditure of more than $220,000.

Such preference shall allow the city to take into consideration the net sales tax to be returned to the city as a result of an award to a qualifying local business in determining the lowest responsive and responsible bidder. The net sales tax shall be calculated based on the applicable bid price provided by the bidder in accordance with the city’s Purchasing Policies and Procedures Manual.

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(L) Recycled products preference. In order to promote the use of products containing recycled material, including post consumer material and secondary material, the city may take into consideration the percentage of recycled product in the materials, supplies, or equipment being provided in determining the lowest responsive and responsible bidder. This section shall not be effective unless and until the purchasing agent adopts a written policy to implement its provisions, which policy shall be included in the city’s Purchasing Policies and Procedures Manual. In addition, fitness and quality being equal, the city shall endeavor to purchase products containing recycled material instead of virgin products, whenever available at no more than the total cost of the virgin materials.
(M) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.

3.08.090 Public projects - formal bidding procedure.
(A) Uses of formal bidding procedure. This formal bidding procedure shall be used whenever formal bidding is required for a public project. (B) Required process. The formal competitive bidding procedure shall comply with all aspects of state and local law governing formal competitive bidding including, but not limited to, the California Public Contract Code, California Government Code, California Labor Code, resolutions of the City Council as may be adopted from time to time, and the city’s Purchasing Policies and Procedures Manual.
(C) Notice inviting formal bids. A notice inviting formal bids shall be provided. The notice inviting formal bids shall comply with § 22037 of the Act, as such section may be amended from time to time. Notices shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting formal bids.

(D) Published notice. The notice shall be published within the time frame required by the Act (currently at least 14 calendar days before the date of opening the bids) in a newspaper of general circulation printed and published in the city, or, if there is no such newspaper, in a newspaper of general circulation which is circulated in the city. (E) Distribution of notice inviting formal bids. The notice inviting formal bids shall also be sent to those construction trade journals specified in § 22036 of the Act in the manner and within the time frame required by the Act (currently at least 15 calendar days before the date of bid opening).
(F) Additional notice. The city may also provide any additional notice as it deems proper.
(G) Contents of remaining bid and contract documents. The contents and form of

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the remaining bid and contract documents shall be approved by the director of the using department, as well as the City Attorney.
(H) Bidder's security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (I) City's authority. The city may reject any or all bids received, and may waive any minor irregularities in each bid received.
(J) No bids received. If no bids are received, the authorized contracting party may award the contract by any alternative procedure.
(K) Award of contract. The contract shall be awarded in accordance with § 3.08.050(F). If two or more bids are the same and the lowest, the city may accept the one it chooses.
(L) Rejection of bids. The city may, in its sole and absolute discretion, reject any bids presented. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates for the project, the city shall have the option of any of the following:
(1) Abandon the project;
(2) Readvertise for bids in the manner described in this chapter; or (3) By passage of a resolution by a four-fifths vote of the City Council, declare that the project can be performed more economically by the employees of the city and have the project done by force account.

3.08.100 Public projects - informal bidding procedure.
(A) Uses of public project informal bidding procedure. This informal bidding procedure shall be used when a public project is involved and informal bidding is permitted by this chapter.
(B) Contractor list. The purchasing agent shall develop and maintain, or provide for the development and maintenance of, a list of qualified contractors, identified according to categories of work, as described in § 22034(a) of the Act. The list shall be developed and maintained in accordance with criteria established by the Commission. In developing the list, the purchasing agent or his or her designee shall obtain from the Contractor's State License Board and from the contractor's trade associations in the county, the names and addresses of qualified contractors located in the county.
(C) Distribution of notice inviting informal bids. The purchasing agent shall provide

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a notice inviting informal bids. The notice inviting informal bids shall be mailed or otherwise distributed in the manner required by the Act. The notice inviting informal bids must be mailed or otherwise distributed within the time frame required by the Act (currently not less than 10 calendar days before the bids are due).
(D) Contents of notice inviting informal bids. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting informal bids.
(E) Proprietary projects or products. If the director of the using department certifies that, to the best of his or her knowledge, the project, product, or service is proprietary in nature and can be obtained only from one contractor, and that no equivalent projects, products or services are available, the notice inviting informal bids may be sent exclusively to such contractor. (F) Contents of bid and contract documents. The contents and form of the bid and contract documents shall he approved by the director of the using department, as well as the City Attorney; provided, however, that the City Attorney need not review or approve the contents of the technical specifications, drawings, and other technical documents. (G) Bidder's security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (H) City's authority. The city may reject any or all bids received, and may waive any minor irregularities in each bid received.
(I) No bids received. If no bids are received, the authorized contracting party may award the contract by any alternative procedure.
(J) Award of contract. The contract shall be awarded in accordance with § 3.08.050(F). If two or more bids are the same and the lowest, the city may accept the one it chooses.

3.08.110 Non-public projects - formal bidding procedure. (A) Uses of the non-public project formal bidding procedure. A formal bidding procedure shall be used whenever formal bidding is required by this chapter and the project does not involve a public project.
(B) Distribution of notice inviting formal bids or request for proposals. A notice inviting formal bids or a request for proposals, as appropriate, shall be posted in the manner and within the timeframe provided for in the Purchasing Policies and Procedures Manual and provided directly to bidders, vendors, or contractors on the city's approved list for the type of purchase at issue. A notice inviting bids shall be used whenever the project or purchase must be awarded to

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the lowest responsible and responsive bidder. A request for proposals may be used whenever the project or purchase is not required to be awarded to the lowest responsible and responsive bidder.

If the purchasing agent and the director of the using department certify that, to the best of their knowledge, there is no local source or local provider available for the project, the notice inviting bids or the request for proposals, as appropriate, may be distributed to a list of qualified vendors maintained by the purchasing agent and/or published in a trade journal appropriate to the project. (C) Contents of notice inviting formal bids or request for proposals. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting formal bids or request for proposals. (D) Proprietary projects or sole source products. If the director of the using department certifies that, to the best of his or her knowledge, the project, product, or service is proprietary in nature and can be obtained only from one vendor or contractor, and that no equivalent products or services are available, the notice inviting formal bids or request for proposals may be sent exclusively to such vendor or contractor. (E) Contents of remaining bid and contract documents. The contents and form of the remaining bid and contract documents shall be approved by the director of the using department, as well as the City Attorney; provided, however, that the City Attorney need not review or approve the contents of the technical specifications, drawings, and other technical documents.
(F) Bidder’s security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (G) City’s authority. The city may reject any or all bids or proposals received, and may waive any minor irregularities in each bid or proposal received. (H) No bids received. If no bids are received, the authorized contracting party may award the contract by any alternative procedure.
(I) Award of contract. The contract shall be awarded in accordance with §§ 3.08.060(G), 3.08.070(F), or 3.08.080(H) as applicable. If two or more bids are the same and the lowest, the city may accept the one it chooses.

3.08.120 Non-public projects - informal bidding procedure. (A) Uses of non-public project informal bidding procedure. This informal bidding procedure shall be used whenever informal bidding is allowed for a purchase which does not involve a public project.

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(B) Distribution of notice inviting informal bids or request for proposals. A notice inviting informal bids or request for proposals, as appropriate, shall be provided. The notice inviting informal bids or requests for proposals shall be provided to the number of vendors or contractors provided for in the Purchasing Policies and Procedures Manual. A notice inviting bids shall be used whenever the project or purchase must be awarded to the lowest responsible and responsive bidder. A request for proposals may be used whenever the project or purchase is not required to be awarded to the lowest responsible and responsive bidder. (C) Contents of notice inviting informal bids or request for proposals. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting informal bids or request for proposals. (D) Proprietary projects or sole source products. If the director of the using department certifies that, to the best of his or her knowledge, the project, product or service is proprietary in nature and can be obtained only from one vendor or contractor, and that no equivalent products or services are available, the notice inviting informal bids or request for proposals may be sent exclusively to such vendor or contractor. (E) Contents of remaining bid and contract documents. The contents and form of the remaining bid and contract documents shall be approved by the director of the using department, as well as the City Attorney; provided, however, that the City Attorney need not review or approve the contents of the technical specifications, drawings, and other technical documents.
(F) Bidder’s security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (G) City’s authority. The city may reject any or all bids or proposals received, and may waive any minor irregularities in each bid or proposal received.\ (H) No bids or proposals received. If no bids or proposals are received, the authorized contracting party may award the contract by any alternative purchasing procedure. (I) Award of contract. The contract shall be awarded in accordance with §§ 3.08.060(G), 3.08.070(F), or 3.08.080(H) as applicable. If two or more bids are the same and the lowest, the city may accept the one it chooses.

3.08.125 Non-public projects - public agency alternative competitive bidding procedure.

In addition to the situations described in §§ 3.08.060 through 3.08.080, competitive bidding, either formal or informal, shall be deemed to have been satisfied in the situations provided for in this section. The purchasing agent shall establish rules and regulations within the Purchasing Policies

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and Procedures Manual which are necessary to implement the provisions of this section. (A) Competitive bidding already completed. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determines that:
(1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and
(2) The price to the city is equal to or better than the price to that public agency.

3.08.130 Exceptions to competitive bidding - public projects.

In addition to the situations described in § 3.08.050, competitive bidding, either formal or informal, is not required for public projects in the situations provided for in this section. The purchasing agent shall establish rules and regulations within the Purchasing Policies and Procedures Manual which are necessary to implement the provisions of this section. Under the conditions outlined herein and in the Purchasing Policies and Procedures Manual, any alternative procedure may be used.
(A) Emergencies. In situations determined by the City Manager to constitute an emergency for a public project pursuant to § 22035 of the Act and Cal. Public Contract Code § 22050. The City Council hereby delegates to the City Manager the power to declare a public emergency and take any directly related and immediate action required by the emergency, up to a total of $500,000, pursuant to § 22035 of the Act and Cal. Public Contract Code § 22050.

Emergency expenditures of more than $500,000 shall first be approved by the City Council. Work shall be performed without the benefit of competitive bidding, either formal or informal, only so long as necessary under those sections.

For projects of more than the amount provided for in Section 22032(a) of the Act (currently $75,000), a report on the emergency and work performed shall be provided at the next regular meeting of the City Council, and then at every meeting thereafter required by § 22050. At such meetings, the City Council shall determine, by a four-fifths vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with § 22035 of the Act and Cal. Public Contract Code § 22050. The City Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the emergency action may be completed pursuant to a formal bidding procedure.

For projects of less than the amount provided for in Section 22032(a) of the Act (currently $75,000), the City Manager shall have the authority to cause the director of the department responsible for the project, or his or her designee, to proceed by any alternative procedure pursuant to § 3.08.050 above.
(B) No competitive market. When the City Council determines, upon

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recommendation by the City Manager and purchasing agent, in accordance with applicable law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.
(C) No bids received. When no bids are received pursuant to either the public project informal bidding procedure or the public project formal bidding procedure. (D) Otherwise authorized. Upon recommendation of the City Manager, purchasing agent and City Attorney, when otherwise authorized by this chapter or applicable law.

3.08.140 Exceptions to competitive bidding - non-public projects.

In addition to the situations described in §§ 3.08.060 through 3.08.080, competitive bidding, either formal or informal, is not required for non-public projects in the situations provided for in this section. The purchasing agent shall establish rules and regulations within the Purchasing Policies and Procedures Manual which are necessary to implement the provisions of this section. Under the conditions outlined herein and in the Purchasing Policies and Procedures Manual, any alternative procedure, including no bidding, may be used with the City Manager's approval. (A) Emergencies. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determine that an emergency exists, as defined in § 3.08.010.
(B) No competitive market. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determines, in accordance with applicable law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.

(C) State purchase. When the purchase is made on behalf of the city by the State Department of General Services.
(D) Purpose of bidding is otherwise accomplished. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determine that it is in the best interest of the city and its administrative operations to dispense with public bidding for nonpublic projects under this chapter. (E) No bids received. When no bids are received through the non-public project formal or informal bidding procedures.
(F) Natural gas, water, and electricity. The Utilities Director , or his or her designee, is authorized to negotiate and execute, on behalf of the city, agreements with privately owned, federally owned, state owned and locally owned entities for the wholesale purchase and sale of natural gas, water, economy energy, replacement energy, replacement capacity and transmission service to deliver such natural gas, water and energy to Corona or such other locations as may be appropriate without competitive bidding. The Purchasing Policies and Procedures Manual shall

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include a process by which the Utilities Director shall approve such purchases and sales through utilization of the competitive open market for such commodities. (G) Library information purchases. The Director is authorized to negotiate and execute, on behalf of the city, contracts for the purchase of library books, tapes, periodicals, and other information delivery formats (e.g. microfilm, DVD, CD-ROM, and internet information) without competitive bidding, so long as each purchase is in accordance with the budget approved by the City Council and there is an unencumbered appropriation in the fund account against which the purchase is to be charged. The Purchasing Policies and Procedures Manual shall include a process by which the Director approves such purchases in a manner which identifies a competitive price which is in the best interests of the city. The Director shall not be required to select the lowest price.
(H) Mandated expenditures. Expenditures mandated by law or regulation, such as county booking fees, waste disposal fees, or other non-negotiable permit, use, or application fees. (I) Otherwise authorized. When otherwise authorized by this chapter or applicable law.

3.08.150 Surplus materials, supplies, and equipment.
(A) Designations by city departments. All city departments shall submit to the purchasing agent, at such times and in such form as he or she shall prescribe, reports showing all materials, supplies, and equipment which are deemed by that department to be surplus, in that they are no longer used or are unsuitable for city use by that department. (B) Transfer among departments. The purchasing agent shall have the authority to transfer to another department any materials, supplies, and equipment designated by a department as surplus.
(C) Sale, exchange, or trade. The purchasing agent, or his or her designee, shall have authority to sell as surplus all materials, supplies, and equipment which cannot be used by any department or which have become unsuitable for city use, or to exchange the same for, or trade in the same on, new materials, supplies, and equipment. The sale of surplus materials, supplies, and equipment shall be made by public auction pursuant to applicable law and any rules and regulations provided for in the Purchasing Policies and Procedures Manual. In addition, the purchasing agent may approve the sale of any surplus materials, supplies, or equipment by means other than public auction, upon a finding that the sale in such alternative manner is in the best interests of the city and is supported by documentation sufficient to establish that the city is receiving compensation at least equal to the fair market value of the materials, supplies, or equipment. The City Council shall approve by resolution any sale, exchange, or trade of materials, supplies, and equipment with an estimated value of $220,000 or more.
(D) Abandonment or destruction. Except as otherwise prohibited by applicable law, the City Manager shall have the authority, with the consent of the Finance Director, to authorize

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the abandonment or destruction of materials, supplies, and equipment which have no commercial value or which will require an expenditure of funds for continued care, handling, maintenance, or storage which exceeds the estimated proceeds of sale. The authorization shall be in writing and shall be countersigned by the City Manager and Finance Director. (E) Donation. Except as otherwise prohibited by applicable law, the City Council may, by resolution, establish a procedure for the City Manager and Finance Director to approve the donation of materials, supplies, and equipment which have no commercial value or which will require an expenditure of funds for continued care, handling, maintenance, or storage which exceeds the estimated proceeds of sale. Donations may be made to charitable, civic, or non-profit organizations, as well as other public agencies, and shall be done in a fair and equitable manner.

In its resolution, the City Council shall establish rules and regulations to govern the fair and equitable donation of materials, supplies, and equipment. The resolution shall also indicate that the City Manager and Finance Director shall not approve any donation without first making a finding that the materials, supplies, and equipment are surplus to the needs of the city, that they either have no commercial value or will require an expenditure of funds for continued care, handling, maintenance, or storage which exceeds the estimated proceeds of sale, and that the donation is in the best interests of the city.
(F) City officials and employees. Surplus supplies and equipment may be sold to the public if so prescribed by the City Manager and/or the City Council. City officials and employees, and their immediate families, however, shall not be eligible to purchase such surplus items; provided, however, that retired service animals may be purchased by their primary handler.

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ORDINANCE NO. 3419

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CORONA AMENDING CHAPTER 3.08 OF THE

CORONA MUNICIPAL CODE TO UPDATE AND
STREAMLINE THE CITY’S PURCHASING REGULATIONS
WHEREAS, Chapter 3.08 of the Corona Municipal Code (“CMC”) sets forth the purchasing regulations for all City purchases; and
WHEREAS, the City Council of the City of Corona (“City Council”) desires to make certain changes to such regulations as provided for herein.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
CORONA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 3.08 (Purchasing Regulations) of Title 3 (Revenue and Finance) of the Corona Municipal Code is hereby amended in its entirety to read as provided for in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 2. CEQA Findings. The City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Ordinance merely amends the Corona Municipal Code to update the City’s purchasing regulations. Thus, there is no possibility that adopting this Ordinance will have a significant effect on the environment and no further environmental analysis is required.

SECTION 3. Invalidity; Severability. If any sentence, cause or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this Ordinance.

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SECTION 4. Effective Date of Ordinance. The Mayor shall sign this Ordinance and the City Clerk shall attest thereto and shall within fifteen (15) days of its adoption cause it, or a summary of it, to be published in a newspaper of general circulation in the City of Corona. This Ordinance shall take effect and be in force on the 30th day after its adoption.

PASSED, APPROVED AND ADOPTED this 3rd day of September, 2025. _________________________________________
Mayor of the City of Corona, California
ATTEST:
____________________________________
City Clerk of the City of Corona, California
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CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Ordinance was regularly introduced at a regular meeting of the City Council of the City of Corona, California duly held on the 20th day of August, 2025 and thereafter at a regular meeting held on 3rd day of September, it was duly passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 3rd day of September. _________________________________________
City Clerk of the City of Corona, California
[SEAL]
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EXHIBIT “A”
CMC CHAPTER 3.08
(PURCHASING REGULATIONS)
[SEE ATTACHED TWENTY-THREE (23) PAGES]
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CHAPTER 3.08

PURCHASING REGULATIONS
Sections

3.08.010 Definitions.

3.08.020 Centralized purchasing division and purchasing system.

3.08.030 Purchasing agent.

3.08.040 General purchasing regulations, policies, and procedures.

3.08.050 Bidding requirements - public projects.

3.08.060 Bidding requirements - maintenance and general services.

3.08.070 Bidding requirements - professional services.

3.08.080 Bidding requirements - materials, supplies, and equipment.

3.08.090 Public projects - formal bidding procedure.

3.08.100 Public projects - informal bidding procedure.

3.08.110 Non-public projects - formal bidding procedure.

3.08.120 Non-public projects - informal bidding procedure.

3.08.125 Non-public projects - public agency alternative competitive bidding procedure.

3.08.130 Exceptions to competitive bidding - public projects

3.08.140 Exceptions to competitive bidding - non-public projects.

3.08.160 Surplus materials, supplies, and equipment.

3.08.010 Definitions.

Unless otherwise indicated, the following definitions shall apply to all provisions of this chapter:
(A) “Act” means the Uniform Public Construction Cost Accounting Act found at Cal.

Public Contract Code, §§ 22000 et seq.
(B) “Alternative procedure” means purchasing materials, supplies, services, (professional, consulting, public works, maintenance, and other general services) or equipment by negotiated contract, purchase order or any other procedure outlined in the city’s Purchasing Policies and Procedures Manual approved by the City Manager and consistent with this chapter.

A type of alternative procedure may include, but is not limited to, what will be referred to as a "simplified pricing procedure" wherein the authorized contracting party, or his or her designee, obtains oral price quotes from one or more potential contractors or suppliers, and accepts the quote which is determined to be in the best interests of the city. (C) "Authorized contracting party" means the city official or body provided with authority under this chapter to approve or award a contract or to make a purchase, as well as to reject all bids when appropriate. Unless otherwise stated, the party authorized to approve or award a contract or to make a purchase shall have the authority to execute the associated purchase order, contract, and/or agreement.
(D) "City Engineer" means either the City Engineer or the person delegated by the CLEAN
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City Engineer to perform all or some of the duties prescribed in this chapter. (E) "City Manager" means the City Manager or person designated by the City Manager to perform all or some of the duties prescribed in this chapter. (F) "Commission" means the California Uniform Construction Cost Accounting Commission created by Division 2, Part 3, Chapter 2, Article 2, of the Cal. Public Contract Code (commencing at § 22010).
(G) "Corona formal bidding procedure" means a procedure which meets the requirements of state and local law, including the Act, this chapter, and the city’s Purchasing Policies and Procedures Manual.
(H) "Emergency" for purposes of public projects shall have that meaning provided in Cal. Public Contract Code §§ 1102, 22035 and 22050. "Emergency" for all other purchasing or contracting purposes means a situation which makes competitive bidding, either formal or informal, impractical or not in the best interests of the city. (I) "Facility" means any plant, building, structure, ground facility, utility system (subject to the limitation found in Cal. Public Contract Code § 22002, subdivision (c)(3)), real property, streets and highways, or other public work improvement. (J) “Force account” means the city’s performing of a project using its own employees. (K) "General services" means all services performed by persons not in a professional occupation including, but not limited to, contract services for park, electrical, and computer repair, building, facility, and vehicle maintenance, recreation programs, and other similar services which are not typical of professional services.
(L) "Maintenance work" shall have that meaning provided in § 22002(d) of the Act, as that section may be amended from time to time. In addition and to the extent not inconsistent with § 22002(d), "maintenance work" shall include, but shall not be limited to, the following:
(1) Routine, recurring, and usual work for the preservation or protection of any publicly-owned or publicly-operated facility for its intended purposes. (2) Minor repainting.
(3) Street and highway maintenance including utility patching, skin patching, crack filling, filling of pot holes, slurry sealing, edge grading, street striping, resurfacing of streets and highways at less than one-inch, sign replacement, sidewalk repair and replacement, curb and gutter repair and replacement, and street and traffic light repair and replacement. "Maintenance work" shall not include striping of a new street or highway. (4) Sewer maintenance including foaming, video taping, cleaning, and manhole CLEAN
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restoration.
(5) Traffic signal maintenance. Maintenance work shall not include installation of new traffic signals.
(6) Storm drain related maintenance.
(7) Landscape maintenance, including mowing, watering, trimming, pruning, planting, tree and plant replacement, irrigation and sprinkler system servicing, retrofit and repair, and landscape rehabilitation.
(8) Maintenance of facilities including roof repairs or replacements, heating and air conditioning repairs, and electric repairs.
(9) Vehicle and equipment maintenance and repairs.
(10) Work performed to keep, operate, and maintain publicly-owned water, power, or waste disposal systems including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. (M) "Non-public project" shall mean any type of purchase other than for a “public project” as defined in Section 3.08.010 (Q) below. For instance, a “non-public project” includes maintenance work (Section 3.08.010 (L)), general services (Section 3.08.010(K)), professional services (Section 3.08.010 (P)), and materials, supplies, and equipment. (N) "Non-public project formal bidding procedure" means a procedure which meets the requirements of state and local law, including this chapter and the Purchasing Policies and Procedures Manual.
(O) "Non-public project informal bidding procedure" means a procedure which meets the requirements of state and local law, including this chapter and the Purchasing Policies and Procedures Manual.
(P) "Professional services" means all services performed by persons in a professional occupation including, but not limited to, consulting and performance services for accounting, auditing, computer hardware and software support, engineering, architectural, planning, environmental, redevelopment, financial, economic, personnel, social services, animal control, legal, management, cable television, communication, and other similar professional functions which may be necessary for the operation of the city.
(Q) "Public project" shall have that meaning provided in § 22002(c) of the Act, as that section may be amended from time to time. A "public project" shall not include maintenance work. In addition and to the extent not inconsistent with § 22002(c), "public project" shall include, but shall not be limited to, the following:

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(1) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly-owned, leased, or operated facility. (2) Painting or repainting of any publicly-owned, leased, or operated facility; and
(3) In the case of a publicly-owned “electric” utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. (R) "Public project formal bidding procedure" means a procedure which meets the requirements of state and local law, including § 22037 of the Act, this chapter, and the Purchasing Policies and Procedures Manual.
(S) "Public project informal bidding procedure" means a procedure which meets the requirements of state and local law, including § 22034 of the Act, this chapter, and the Purchasing Policies and Procedures Manual.
(T) "Purchasing agent" means the City Manager or his or her designee(s) as provided in § 3.08.030. Pursuant to § 3.08.030, the City Manager may change his or her designation at any time.
(U) “Department Director” means the person in charge of a particular department of the city, and shall include the Assistant City Manager, the Utilities Director, the Chief of Police, and the Fire Chief.
(V) “On-call maintenance work or general services” means maintenance work or general services to be provided on an on-call or as-needed basis pursuant to a master agreement or contract.

3.08.020 Centralized purchasing division and purchasing system.

The purpose of this chapter is to establish efficient procedures for the purchase of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function, and to assure the quality of purchases. In addition, this chapter and the purchasing system it establishes are designed to provide appropriate procedures to implement the city's participation in the Uniform Public Construction Cost Accounting Act pursuant to Cal. Public Contract Code, §§ 22000 et seq.

A centralized purchasing division and purchasing system are hereby adopted and vested with the authority to govern the purchase of all city materials, supplies, services (professional, consulting, public works, maintenance and other general services), and equipment.

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3.08.030 Purchasing agent.

There is created the position of purchasing agent. The purchasing agent shall be the City Manager or his or her designee. Initially, the City Manager designates the Finance Director to act as the purchasing agent. The City Manager may change his or her designation at any time. The duties of the purchasing agent may be combined with those of any other city office or position. The purchasing agent may delegate the duties of that position to one or more employees with the consent of the City Manager.

The purchasing agent shall be the head, and have the general supervision of all purchasing functions of the city. The purchasing agent shall direct and supervise the city's purchasing program.

The purchasing agent shall endeavor to obtain full and open competition as provided herein and in the Purchasing Policies and Procedures Manual. The purchasing agent shall establish methods and procedures for the efficient and economical functioning of the purchasing division.

Subject to the supervision of the City Manager, the purchasing agent shall have the authority to:
(A) Purchase and contract. Purchase or contract for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment required by the city.
(B) Negotiate and recommend. Negotiate and recommend to the City Council execution of contracts for the purchase of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment. (C) Purchasing Policies and Procedures Manual. Prepare and implement policies and procedures governing the bidding, contracting, purchasing, storing, distribution, and disposal of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment for the city. To this end, the purchasing agent shall be responsible for developing and obtaining City Manager approval of a Purchasing Policies and Procedures Manual, which shall outline the policies and procedures necessary to implement the regulations of this Chapter 3.08. Upon approval by the City Manager, the Purchasing Policies and Procedures Manual shall have the same force and effect as the provisions of this Chapter 3.08. (D) Forms. Prescribe and maintain such forms as may be reasonably necessary to the implementation of this chapter and the city’s Purchasing Policies and Procedures Manual. (E) Review plans and specifications. Review, or provide for the review of, the working details, drawings, plans, and specifications for any projects or purchases requiring such review in this chapter.
(F) Inspections and testing. Inspect, supervise, or provide for the inspection and supervision of, purchased materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment to ensure conformity with any specifications established or required by the city. The purchasing agent or his or her designee shall have authority to require appropriate testing of items delivered or samples to determine their CLEAN
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quality and conformance with the specifications. Samples of items, when required, shall be furnished free of expense to the city and, if not destroyed by test, will be returned upon request at the bidder's expense.
(G) Surplus materials, supplies, and equipment: As provided for in § 3.08.150 below, transfer, sell, exchange, or trade any materials, supplies, or equipment deemed to be surplus.
(H) Bidder, contractor, and vendor lists and catalogs. Develop and maintain, or provide for the development and maintenance of, any bidder's list, contractor's list, or vendor's list and catalog file necessary to the operation of this chapter and the city’s Purchasing Policies and Procedures Manual. Each city department may have its own lists or catalogs. If the purchasing agent delegates the obligation to develop and maintain any list to another city employee, the purchasing agent shall retain final oversight authority and approval regarding how the list is developed and maintained.
(I) Delegation of purchasing agent authority. Provide written authorization to any department director to conduct a bidding process outside of the centralized purchasing system; provided, however, that such bidding process and the resulting contract or purchase shall otherwise comply with the requirements of this chapter. The purchasing agent may rescind such authorization in writing at any time and for any or no reason.

3.08.040 General purchasing regulations, policies, and procedures. (A) Applicability of chapter. The purchasing regulations contained in this Chapter

3.08 shall apply to the purchase of materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment. (B) Basis of Awards. The city shall secure materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment at the greatest overall value to the city, commensurate with the quality and scope needed, subject to any limitations imposed by state law, and through awards to the lowest responsive and responsible bidder where required by this chapter. Notwithstanding the foregoing, although the city is not adopting the formal procedures outlined in Cal. Gov’t Code §§ 4525 et seq., the city shall secure professional services based upon demonstrated competence, professional qualifications, and suitability for the project in general. The city may consider cost of professional services if the authorized contracting party determines it to be a relevant factor under the circumstances. When an award pursuant to this chapter is to be made in the best interests of the city, staff shall take into account cost, demonstrated competence, qualifications, suitability for the project in general, and other factors that the authorized contracting party determines to be a relevant factor under the circumstances.
(C) Purchasing Policies and Procedures Manual. The purchasing agent shall develop a Purchasing Policies and Procedures Manual, as provided for in Section 3.08.030(C) above. The Purchasing Policies and Procedures Manual shall be written and implemented in such a way to CLEAN
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encourage open and competitive bidding, where appropriate, provide equal opportunity based on merit, make each selection process free of invidious discrimination, provide for efficient and timely acquisition of needed materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment, and provide effective fiscal controls. (D) Competitive bidding. In purchasing, materials, supplies, services (professional, consulting, public works, maintenance, and other general services), and equipment, the city shall make use of competitive bidding, both formal and informal, whenever required by law, this chapter, or the city’s Purchasing Policies and Procedures Manual. Formal and informal competitive bidding is not required, for instance, when an "emergency" is declared pursuant to this chapter.
(E) Unencumbered funds. The purchasing agent shall not issue a purchase order for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), or equipment involving any project or purchase without an unencumbered appropriation in the fund account against which such purchase is to be charged except for the following:

(1) In cases of emergency;
(2) When specifically authorized by resolution or minute order of the City Council;
(3) When the purchasing department acquires inventory for the warehouse that is not yet assigned to any department or fund; and
(4) When using limited purchase orders, yearly purchase orders, or blanket purchase orders, as those terms are defined in the Purchasing Policies and Procedures Manual. (F) Requisition forms. The department responsible for a purchase shall submit requests for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), or equipment to the purchasing agent by standard requisition forms, or by other means as may be established by the Purchasing Policies and Procedures Manual. (G) Applicable state and federal law: The city shall comply with all applicable federal and state laws for the particular purchase at issue including, but not limited to, bidder's security and bonding requirements, as well as prevailing wage requirements. (H) Purchase orders; contract and agreement forms. The purchasing agent shall require all purchases for materials, supplies, services (professional, consulting, public works, maintenance, and other general services), or equipment to be made with an appropriate purchase order and on an appropriate contract or agreement, the form of which shall be approved by the City Attorney. The City Attorney shall not need to review and approve as to form each executed contract or agreement; provided a city model approved as to form by the City Attorney is used without substantive modification. In addition, when the purchasing agent determines that issues under the responsibility of the city's risk manager are involved, the relevant contract or agreement CLEAN
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provisions shall also be reviewed and approved by the city's risk manager. (I) Unlawful purchasing activities and conflicts. The Purchasing Policies and Procedures Manual shall specifically prohibit practices which might result in unlawful activity including, but not limited to, rebates, kickbacks, or other unlawful consideration, and shall specifically prohibit city officials, officers, and employees from participating in the bidding or selection process when they have a relationship with a person or business entity seeking a contract under this Chapter 3.08 which would subject the officials, officers, or employees to the prohibitions of Cal. Gov’t Code §§ 1090 and 87100 et seq. (J) Records retention. The purchasing agent shall comply with the Records Retention Schedule duly adopted by the City Council for the Finance Department. (K) State or federal funding. Any purchases made with state or federal funds shall comply with all laws, rules, and regulations made applicable by the funding source. (L) Delegation of department director authority. The department directors, with approval of the City Manager, may provide written authorization to any subordinate employees to exercise the director’s purchasing authority; provided, however, that such delegation shall be pursuant to the process provided for in the city’s Purchasing Policies and Procedures Manual. The department directors, with approval of the City Manager, may rescind such delegation in writing at any time and for any or no reason. As used herein and as provided for in § 3.08.010, the term department director shall include the Assistant City Manager and the Utilities Director, the Chief of Police, and the Fire Chief.
(M) Quarterly Reporting ($75,001 to $125,000 Purchases). No less often than quarterly, a written report shall be presented to the City Council which lists purchases, contracts or agreements authorized by the City Manager, or his or her designee, between $75,001 to $125,000. The report shall include the dollar amount, date, approving employee title, brief description of services or items purchased, and the vendor, contractor or other entity.

3.08.050 Bidding requirements - public projects.
(A) $75,000 or less. Public projects which are equal to or less than $75,000 may be awarded by the director of the department responsible for the project, or his or her designee, by any alternative procedure.
(B) $75,001 - $125,000. Public projects which are greater than $75,000, but less than or equal to $125,000, may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the public project informal bidding procedure.

If all bids received are over the amount provided for in Section 22032(b) of the Act (currently $220,000), the City Council may, with the approval of a four-fifths vote of those members present and without following the public project formal bidding procedure, award the contract in an amount not exceeding the amount provided for in Section 22034(d) of the Act (currently $235,000) CLEAN
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to the lowest responsive and responsible bidder, so long as the City Council also determines that the city’s cost estimate for the project was reasonable. (C) $125,001 - $220,000. Public projects which are greater than $125,000, but less than or equal to the amount provided for in Section 22032 (a) of the Act (currently $220,000), may, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the public project informal bidding procedure. If all bids received are over the amount provided for in Section 22032(b) of the Act (currently $220,000), the City Council may, with the approval of a four-fifths vote of those members present and without following the public project formal bidding procedure, award the contract in an amount not exceeding the amount provided for in Section 22034(d) of the Act (currently $235,000) to the lowest responsive and responsible bidder, so long as the City Council also determines that the city’s cost estimate for the project was reasonable.
(D) More than $220,000. Public projects which are greater than the amount provided for in Section 22032(b) of the Act (currently $220,000), may, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the public project formal bidding procedure.
(E) City Engineer review of plans and specifications. The City Engineer shall review and approve the working details, drawings, plans, and specifications prepared for every public project which may affect the design or operation of public improvements and which may bring into question the city’s liability for dangerous conditions of public property. (F) City Council review of plans and specifications. The City Council shall review and approve the working details, drawings, plans, and specifications prepared for every public project approved by the City Council pursuant Sections 3.08.050 (C) and (D) above. (G) Award. Contracts for public projects which are equal to or less than the amount provided for in Section 22032(a) of the Act (currently $75,000), if awarded, may be awarded in the best interests of the city. Contracts for public projects which are greater than the amount provided for in Section 22032(a) of the Act (currently $75,000), if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the authorized contracting party may accept the one it chooses. (H) Dollar limits and change orders or amendments. For public projects awarded by staff pursuant to Sections 3.08.050 (A) or (B) above, unless an exception provided in § 3.08.130 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section Section 3.08.0750 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For public projects awarded by the City Council pursuant to Section 3.08.050 (C) or (D) above, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.

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(I) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.

3.08.060 Bidding requirements - maintenance and general services. (A) $75,000 or less. Maintenance work and other general services projects of $75,000 or less, including those involving on-call maintenance work or general services, may be awarded by the director of the department responsible for the project, or his or her designee, by any alternative procedure.
(B) $75,001 - $125,000. Maintenance work and other general services projects of more than $75,000, but less than or equal to $125,000, including those involving on-call maintenance work or general services, may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the non-public project informal bidding procedure.
(C) More than $125,000. Maintenance work and other general services projects of more than $125,000, including those involving on-call maintenance work or general services, shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the non-public project formal bidding procedure.
(D) City Engineer review of plans and specifications. The City Engineer shall review and approve the working details, drawings, plans, and specifications prepared for every maintenance work and other general services project which may affect the design or operation of public improvements and which may bring into question the city’s liability for dangerous conditions of public property.
(E) Purchasing agent review of plans and specifications. The purchasing agent, or his or her designee, shall review and approve the form of the working details, drawings, plans, and specifications prepared for every maintenance work and other general services project. (F) City Council review of plans and specifications. The City Council shall review and approve the working details, drawings, plans, and specifications prepared for every maintenance work and other general services project approved by the City Council pursuant Section 3.08.060 (C) above.
(G) Award. Contracts for maintenance work and other general services projects of $75,000 or less, including those involving on-call maintenance work or general services, if awarded, may be awarded in the best interests of the city. Contracts for maintenance work and other general services projects of more than $75,000, if awarded, shall be awarded to the contractor who will best serve the interests of the city, taking into account, in addition to cost, their demonstrated competence, qualifications and suitability for the project in general. (H) Dollar limits and change orders or amendments. Unless an exception provided CLEAN
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in § 3.08.140 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section 3.08.060 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For contracts awarded by the City Council, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.
(I) 6-year term limitation. No maintenance work or other general services contract shall extend for a period of more than 6 years, including any authorized extensions, unless specifically approved by City Council action.
(J) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.
(K) Local preference; maintenance and general services. As set forth in further detail in § 3.08.080(J) below, the City Council has made findings and adopted a local bidder preference program (“local program”) applicable to certain purchases of materials, supplies, and equipment, as well as contracts for maintenance work and other general services projects described in this section. Accordingly, contracts for maintenance work and other general services projects that are competitively bid and involve an expenditure of $220,000 or less, shall be subject to the local program set forth in § 3.08.080(J). For recurring procurements/contracts, the local program shall be applicable only to the city’s first $220,000 worth of such procurements/contracts for any fiscal year, as determined by city staff in its sole discretion. For such recurring procurements/contracts, the bidding documents shall indicate whether or not the local program is in effect for the applicable procurement. Properly certified local businesses (as defined in § 3.08.080(J)) shall be entitled to the specified reduction of 5% in the tabulation of their bid for purposes of determining the lowest responsible bidder, unless otherwise prohibited by law (such as special state or federal grant programs). If the local program is applicable to a bid offering, it shall be noted in the applicable bid solicitation.

3.08.070 Bidding requirements - professional services.
(A) $75,000 or less. Professional services contracts of $75,000 or less may be awarded by the director of the department responsible for the project, or his or her designee, by any alternative procedure.
(B) $75,001 - $125,000. Professional services contracts of more than $75,000, but less than or equal to $125,000 may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the non-public project informal bidding procedure.
(C) More than $125,000. Professional services contracts of more than $125,000 shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the nonCLEAN FINAL FOR 2ND READING ON 09-03-25

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public project formal bidding procedure.
(D) Purchasing agent review of scope of services. The purchasing agent shall review and approve, or provide for the review and approval of, the scope of services prepared for every professional services contract.
(E) City Council review of scope of services. The City Council shall review and approve the scope of services prepared for every professional services contract approved by the City Council pursuant Section 3.08.070 (C) above.
(F) Award. Contracts for professional services shall be awarded to the contractor who will best serve the interests of the city, taking into account the demonstrated competence, professional qualifications, and suitability for the project in general. The city may consider cost of professional services if the authorized contracting party determines it to be a relevant factor under the circumstances.
(G) Dollar limits and change orders or amendments. Unless an exception provided in § 3.08.140 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section 3.08.070 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For contracts awarded by the City Council, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.
(H) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.

3.08.080 Bidding requirements - materials, supplies, and equipment.

(A) $75,000 or less. Purchases of materials, supplies, and equipment of $75,000 or less may be awarded by the purchasing agent or the director of the department responsible for the purchase, or his or her designee, by any alternative procedure. (B) $75,001 - $125,000. Purchases of materials, supplies, and equipment of more than $75,000, but less than or equal to $125,000 may, except as otherwise provided in this chapter or the Act, be awarded by the City Manager, or his or her designee, pursuant to the non-public project informal bidding procedure.
(C) $125,000 - $220,000. Purchases of materials, supplies, and equipment of more than $75,000, but less than or equal to $220,000 may, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the non-public project informal bidding procedure.

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(D) More than $220,000. Purchases of materials, supplies, and equipment of more than $220,000 shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the non-public project formal bidding procedure. (E) Fleet replacement vehicles and equipment. Notwithstanding anything to the contrary contained herein, purchases, in any amount, of vehicles or other equipment on the city’s annual vehicle/equipment replacement list, as approved through the budget process each year, shall be awarded by the purchasing agent. Unless an exception provided in § 3.08.140 below applies or unless the purchasing agent uses the public agency alternative competitive bidding process provided in §3.08.125 below, the purchasing agent shall use the non-public project informal bidding procedure for purchases of more than $75,000, but less than or equal to $220,000, and the non-public project formal bidding procedure for purchases of more than $220,000, (F) Department director review of specifications. The director of the using department shall review and approve, or provide for the review and approval of, the specifications prepared for every purchase of materials, supplies, and equipment. (G) Purchasing agent review of specifications. The purchasing agent, or his or her designee, shall review and approve the form of all contracts for the purchase of materials, supplies, and equipment.
(H) City Council review of specifications. The City Council shall review and approve the specifications prepared for every purchase of materials, supplies, and equipment approved by the City Council pursuant Sections 3.08.080 (C) and (D) above. (I) Award. Contracts for the purchase of materials, supplies, and equipment of $75,000 or less, if awarded, may be awarded in the best interests of the city. Contracts for the purchase of materials, supplies, and equipment of more than $75,000, if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the authorized contracting party may accept the one it chooses. (J) Dollar limits and change orders or amendments. Unless an exception provided in § 3.08.140 below applies, any contract amendment or change order which would increase the contract amount above the amount provided for in Section 3.08.080 (C) above, plus 10% of the original contract amount, shall be approved by the City Council. For contracts awarded by the City Council, unless a lower or higher amount is stated in the City Council staff report for the project or directed by the City Council, the City Manager, or his or her designees shall have authority to approve contract amendments or change orders up to the lesser of either $125,000 or 10% of the original contract amount.
(K) Local bidder preference program; purchases of materials, supplies, and equipment; maintenance and general services.
(1) Based upon the findings provided for in the recitals of the ordinance adding this § 3.08.080(J), the City Council has determined that it is in the best interests of the city to give CLEAN
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a minimal preference to local businesses when the city is making certain purchases of materials, supplies, and equipment, as well as when it is entering into contracts for certain maintenance work and other general services projects, as set forth in this local bidder preference program (“local program”).
(2) The local program shall consist of the following general requirements, which shall be implemented by the purchasing agent within the city’s Purchasing Policies and Procedures Manual:
(a) A “local business” for purposes of this local program shall mean the vendor: (1) has fixed facilities with one or more employees, which may include a sole proprietor, located at an address within city limits (a post office box alone is insufficient); and (2) has an appropriate city business license/permit.
(b) A vendor seeking to qualify for this local program shall provide supporting information and certify in writing that it meets the above requirements as part of its bid.
(c) In applying the local program to bids on a city purchase subject to the local program, a qualifying local business shall be entitled to a reduction of 5% in the tabulation of its bid for purposes of determining the lowest responsible bidder, unless otherwise prohibited by law (i.e. special state or federal grant programs).
(d) The local program shall only be applicable to purchases of materials, supplies, and equipment which are competitively bid and which involve an expenditure of $220,000 or less. If the local program is applicable to a bid offering, it shall be noted in the applicable bid solicitation.
(3) The local program preference described in division (J)(2) above shall be applicable only to purchases of materials, supplies, and equipment, as well as contracts for maintenance work and other general services, which are competitively bid and which involve an expenditure of $220,000 or less. For recurring purchases, the local program shall be applicable only to the city’s first $220,000 worth of such purchases for any fiscal year, as determined by city staff in its sole discretion. For such recurring purchases, the bidding documents shall indicate whether or not the local program is in effect for the applicable procurement. If the local program is applicable to a bid offering, it shall be noted in the applicable bid solicitation. (4) The local program may also establish a preference for purchases of materials, supplies, and equipment, as well as contracts for maintenance work and other general services, which are competitively bid and which involve an expenditure of more than $220,000.

Such preference shall allow the city to take into consideration the net sales tax to be returned to the city as a result of an award to a qualifying local business in determining the lowest responsive and responsible bidder. The net sales tax shall be calculated based on the applicable bid price provided by the bidder in accordance with the city’s Purchasing Policies and Procedures Manual.

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(L) Recycled products preference. In order to promote the use of products containing recycled material, including post consumer material and secondary material, the city may take into consideration the percentage of recycled product in the materials, supplies, or equipment being provided in determining the lowest responsive and responsible bidder. This section shall not be effective unless and until the purchasing agent adopts a written policy to implement its provisions, which policy shall be included in the city’s Purchasing Policies and Procedures Manual. In addition, fitness and quality being equal, the city shall endeavor to purchase products containing recycled material instead of virgin products, whenever available at no more than the total cost of the virgin materials.
(M) No bid splitting. The city shall not split a project, work, service, or purchase into smaller projects, works, services, or purchases for the purpose of avoiding any bidding or contracting requirements of this code.

3.08.090 Public projects - formal bidding procedure.
(A) Uses of formal bidding procedure. This formal bidding procedure shall be used whenever formal bidding is required for a public project. (B) Required process. The formal competitive bidding procedure shall comply with all aspects of state and local law governing formal competitive bidding including, but not limited to, the California Public Contract Code, California Government Code, California Labor Code, resolutions of the City Council as may be adopted from time to time, and the city’s Purchasing Policies and Procedures Manual.
(C) Notice inviting formal bids. A notice inviting formal bids shall be provided. The notice inviting formal bids shall comply with § 22037 of the Act, as such section may be amended from time to time. Notices shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting formal bids.

(D) Published notice. The notice shall be published within the time frame required by the Act (currently at least 14 calendar days before the date of opening the bids) in a newspaper of general circulation printed and published in the city, or, if there is no such newspaper, in a newspaper of general circulation which is circulated in the city. (E) Distribution of notice inviting formal bids. The notice inviting formal bids shall also be sent to those construction trade journals specified in § 22036 of the Act in the manner and within the time frame required by the Act (currently at least 15 calendar days before the date of bid opening).
(F) Additional notice. The city may also provide any additional notice as it deems proper.
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the remaining bid and contract documents shall be approved by the director of the using department, as well as the City Attorney.
(H) Bidder's security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (I) City's authority. The city may reject any or all bids received, and may waive any minor irregularities in each bid received.
(J) No bids received. If no bids are received, the authorized contracting party may award the contract by any alternative procedure.
(K) Award of contract. The contract shall be awarded in accordance with § 3.08.050(F). If two or more bids are the same and the lowest, the city may accept the one it chooses.
(L) Rejection of bids. The city may, in its sole and absolute discretion, reject any bids presented. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates for the project, the city shall have the option of any of the following:
(1) Abandon the project;
(2) Readvertise for bids in the manner described in this chapter; or (3) By passage of a resolution by a four-fifths vote of the City Council, declare that the project can be performed more economically by the employees of the city and have the project done by force account.

3.08.100 Public projects - informal bidding procedure.
(A) Uses of public project informal bidding procedure. This informal bidding procedure shall be used when a public project is involved and informal bidding is permitted by this chapter.
(B) Contractor list. The purchasing agent shall develop and maintain, or provide for the development and maintenance of, a list of qualified contractors, identified according to categories of work, as described in § 22034(a) of the Act. The list shall be developed and maintained in accordance with criteria established by the Commission. In developing the list, the purchasing agent or his or her designee shall obtain from the Contractor's State License Board and from the contractor's trade associations in the county, the names and addresses of qualified contractors located in the county.
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a notice inviting informal bids. The notice inviting informal bids shall be mailed or otherwise distributed in the manner required by the Act. The notice inviting informal bids must be mailed or otherwise distributed within the time frame required by the Act (currently not less than 10 calendar days before the bids are due).
(D) Contents of notice inviting informal bids. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting informal bids.
(E) Proprietary projects or products. If the director of the using department certifies that, to the best of his or her knowledge, the project, product, or service is proprietary in nature and can be obtained only from one contractor, and that no equivalent projects, products or services are available, the notice inviting informal bids may be sent exclusively to such contractor. (F) Contents of bid and contract documents. The contents and form of the bid and contract documents shall he approved by the director of the using department, as well as the City Attorney; provided, however, that the City Attorney need not review or approve the contents of the technical specifications, drawings, and other technical documents. (G) Bidder's security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (H) City's authority. The city may reject any or all bids received, and may waive any minor irregularities in each bid received.
(I) No bids received. If no bids are received, the authorized contracting party may award the contract by any alternative procedure.
(J) Award of contract. The contract shall be awarded in accordance with § 3.08.050(F). If two or more bids are the same and the lowest, the city may accept the one it chooses.

3.08.110 Non-public projects - formal bidding procedure. (A) Uses of the non-public project formal bidding procedure. A formal bidding procedure shall be used whenever formal bidding is required by this chapter and the project does not involve a public project.
(B) Distribution of notice inviting formal bids or request for proposals. A notice inviting formal bids or a request for proposals, as appropriate, shall be posted in the manner and within the timeframe provided for in the Purchasing Policies and Procedures Manual and provided directly to bidders, vendors, or contractors on the city's approved list for the type of purchase at issue. A notice inviting bids shall be used whenever the project or purchase must be awarded to CLEAN
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the lowest responsible and responsive bidder. A request for proposals may be used whenever the project or purchase is not required to be awarded to the lowest responsible and responsive bidder.

If the purchasing agent and the director of the using department certify that, to the best of their knowledge, there is no local source or local provider available for the project, the notice inviting bids or the request for proposals, as appropriate, may be distributed to a list of qualified vendors maintained by the purchasing agent and/or published in a trade journal appropriate to the project. (C) Contents of notice inviting formal bids or request for proposals. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting formal bids or request for proposals. (D) Proprietary projects or sole source products. If the director of the using department certifies that, to the best of his or her knowledge, the project, product, or service is proprietary in nature and can be obtained only from one vendor or contractor, and that no equivalent products or services are available, the notice inviting formal bids or request for proposals may be sent exclusively to such vendor or contractor. (E) Contents of remaining bid and contract documents. The contents and form of the remaining bid and contract documents shall be approved by the director of the using department, as well as the City Attorney; provided, however, that the City Attorney need not review or approve the contents of the technical specifications, drawings, and other technical documents.
(F) Bidder’s security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (G) City’s authority. The city may reject any or all bids or proposals received, and may waive any minor irregularities in each bid or proposal received. (H) No bids received. If no bids are received, the authorized contracting party may award the contract by any alternative procedure.
(I) Award of contract. The contract shall be awarded in accordance with §§ 3.08.060(G), 3.08.070(F), or 3.08.080(H) as applicable. If two or more bids are the same and the lowest, the city may accept the one it chooses.

3.08.120 Non-public projects - informal bidding procedure. (A) Uses of non-public project informal bidding procedure. This informal bidding procedure shall be used whenever informal bidding is allowed for a purchase which does not involve a public project.

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(B) Distribution of notice inviting informal bids or request for proposals. A notice inviting informal bids or request for proposals, as appropriate, shall be provided. The notice inviting informal bids or requests for proposals shall be provided to the number of vendors or contractors provided for in the Purchasing Policies and Procedures Manual. A notice inviting bids shall be used whenever the project or purchase must be awarded to the lowest responsible and responsive bidder. A request for proposals may be used whenever the project or purchase is not required to be awarded to the lowest responsible and responsive bidder. (C) Contents of notice inviting informal bids or request for proposals. The Purchasing Policies and Procedures Manual shall describe the minimum list of information required to be included in the notice inviting informal bids or request for proposals. (D) Proprietary projects or sole source products. If the director of the using department certifies that, to the best of his or her knowledge, the project, product or service is proprietary in nature and can be obtained only from one vendor or contractor, and that no equivalent products or services are available, the notice inviting informal bids or request for proposals may be sent exclusively to such vendor or contractor. (E) Contents of remaining bid and contract documents. The contents and form of the remaining bid and contract documents shall be approved by the director of the using department, as well as the City Attorney; provided, however, that the City Attorney need not review or approve the contents of the technical specifications, drawings, and other technical documents.
(F) Bidder’s security. When required by applicable law or determined necessary by the purchasing agent or his or her designee, each bidder shall be required to provide appropriate security to guarantee its bid. Upon refusal or failure to execute the required contract or agreement and provide all required information and documentation, the full amount of the bid security shall be forfeited, except to the extent limited by applicable law. (G) City’s authority. The city may reject any or all bids or proposals received, and may waive any minor irregularities in each bid or proposal received.\ (H) No bids or proposals received. If no bids or proposals are received, the authorized contracting party may award the contract by any alternative purchasing procedure. (I) Award of contract. The contract shall be awarded in accordance with §§ 3.08.060(G), 3.08.070(F), or 3.08.080(H) as applicable. If two or more bids are the same and the lowest, the city may accept the one it chooses.

3.08.125 Non-public projects - public agency alternative competitive bidding procedure.

In addition to the situations described in §§ 3.08.060 through 3.08.080, competitive bidding, either formal or informal, shall be deemed to have been satisfied in the situations provided for in this section. The purchasing agent shall establish rules and regulations within the Purchasing Policies CLEAN
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and Procedures Manual which are necessary to implement the provisions of this section. (A) Competitive bidding already completed. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determines that:
(1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and
(2) The price to the city is equal to or better than the price to that public agency.

3.08.130 Exceptions to competitive bidding - public projects.

In addition to the situations described in § 3.08.050, competitive bidding, either formal or informal, is not required for public projects in the situations provided for in this section. The purchasing agent shall establish rules and regulations within the Purchasing Policies and Procedures Manual which are necessary to implement the provisions of this section. Under the conditions outlined herein and in the Purchasing Policies and Procedures Manual, any alternative procedure may be used.
(A) Emergencies. In situations determined by the City Manager to constitute an emergency for a public project pursuant to § 22035 of the Act and Cal. Public Contract Code § 22050. The City Council hereby delegates to the City Manager the power to declare a public emergency and take any directly related and immediate action required by the emergency, up to a total of $500,000, pursuant to § 22035 of the Act and Cal. Public Contract Code § 22050.

Emergency expenditures of more than $500,000 shall first be approved by the City Council. Work shall be performed without the benefit of competitive bidding, either formal or informal, only so long as necessary under those sections.

For projects of more than the amount provided for in Section 22032(a) of the Act (currently $75,000), a report on the emergency and work performed shall be provided at the next regular meeting of the City Council, and then at every meeting thereafter required by § 22050. At such meetings, the City Council shall determine, by a four-fifths vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with § 22035 of the Act and Cal. Public Contract Code § 22050. The City Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the emergency action may be completed pursuant to a formal bidding procedure.

For projects of less than the amount provided for in Section 22032(a) of the Act (currently $75,000), the City Manager shall have the authority to cause the director of the department responsible for the project, or his or her designee, to proceed by any alternative procedure pursuant to § 3.08.050 above.
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recommendation by the City Manager and purchasing agent, in accordance with applicable law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.
(C) No bids received. When no bids are received pursuant to either the public project informal bidding procedure or the public project formal bidding procedure. (D) Otherwise authorized. Upon recommendation of the City Manager, purchasing agent and City Attorney, when otherwise authorized by this chapter or applicable law.

3.08.140 Exceptions to competitive bidding - non-public projects.

In addition to the situations described in §§ 3.08.060 through 3.08.080, competitive bidding, either formal or informal, is not required for non-public projects in the situations provided for in this section. The purchasing agent shall establish rules and regulations within the Purchasing Policies and Procedures Manual which are necessary to implement the provisions of this section. Under the conditions outlined herein and in the Purchasing Policies and Procedures Manual, any alternative procedure, including no bidding, may be used with the City Manager's approval. (A) Emergencies. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determine that an emergency exists, as defined in § 3.08.010.
(B) No competitive market. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determines, in accordance with applicable law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.

(C) State purchase. When the purchase is made on behalf of the city by the State Department of General Services.
(D) Purpose of bidding is otherwise accomplished. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determine that it is in the best interest of the city and its administrative operations to dispense with public bidding for nonpublic projects under this chapter. (E) No bids received. When no bids are received through the non-public project formal or informal bidding procedures.
(F) Natural gas, water, and electricity. The Utilities Director , or his or her designee, is authorized to negotiate and execute, on behalf of the city, agreements with privately owned, federally owned, state owned and locally owned entities for the wholesale purchase and sale of natural gas, water, economy energy, replacement energy, replacement capacity and transmission service to deliver such natural gas, water and energy to Corona or such other locations as may be appropriate without competitive bidding. The Purchasing Policies and Procedures Manual shall CLEAN
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include a process by which the Utilities Director shall approve such purchases and sales through utilization of the competitive open market for such commodities. (G) Library information purchases. The Director is authorized to negotiate and execute, on behalf of the city, contracts for the purchase of library books, tapes, periodicals, and other information delivery formats (e.g. microfilm, DVD, CD-ROM, and internet information) without competitive bidding, so long as each purchase is in accordance with the budget approved by the City Council and there is an unencumbered appropriation in the fund account against which the purchase is to be charged. The Purchasing Policies and Procedures Manual shall include a process by which the Director approves such purchases in a manner which identifies a competitive price which is in the best interests of the city. The Director shall not be required to select the lowest price.
(H) Mandated expenditures. Expenditures mandated by law or regulation, such as county booking fees, waste disposal fees, or other non-negotiable permit, use, or application fees. (I) Otherwise authorized. When otherwise authorized by this chapter or applicable law.

3.08.150 Surplus materials, supplies, and equipment.
(A) Designations by city departments. All city departments shall submit to the purchasing agent, at such times and in such form as he or she shall prescribe, reports showing all materials, supplies, and equipment which are deemed by that department to be surplus, in that they are no longer used or are unsuitable for city use by that department. (B) Transfer among departments. The purchasing agent shall have the authority to transfer to another department any materials, supplies, and equipment designated by a department as surplus.
(C) Sale, exchange, or trade. The purchasing agent, or his or her designee, shall have authority to sell as surplus all materials, supplies, and equipment which cannot be used by any department or which have become unsuitable for city use, or to exchange the same for, or trade in the same on, new materials, supplies, and equipment. The sale of surplus materials, supplies, and equipment shall be made by public auction pursuant to applicable law and any rules and regulations provided for in the Purchasing Policies and Procedures Manual. In addition, the purchasing agent may approve the sale of any surplus materials, supplies, or equipment by means other than public auction, upon a finding that the sale in such alternative manner is in the best interests of the city and is supported by documentation sufficient to establish that the city is receiving compensation at least equal to the fair market value of the materials, supplies, or equipment. The City Council shall approve by resolution any sale, exchange, or trade of materials, supplies, and equipment with an estimated value of $220,000 or more.
(D) Abandonment or destruction. Except as otherwise prohibited by applicable law, the City Manager shall have the authority, with the consent of the Finance Director, to authorize CLEAN
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the abandonment or destruction of materials, supplies, and equipment which have no commercial value or which will require an expenditure of funds for continued care, handling, maintenance, or storage which exceeds the estimated proceeds of sale. The authorization shall be in writing and shall be countersigned by the City Manager and Finance Director. (E) Donation. Except as otherwise prohibited by applicable law, the City Council may, by resolution, establish a procedure for the City Manager and Finance Director to approve the donation of materials, supplies, and equipment which have no commercial value or which will require an expenditure of funds for continued care, handling, maintenance, or storage which exceeds the estimated proceeds of sale. Donations may be made to charitable, civic, or non-profit organizations, as well as other public agencies, and shall be done in a fair and equitable manner.

In its resolution, the City Council shall establish rules and regulations to govern the fair and equitable donation of materials, supplies, and equipment. The resolution shall also indicate that the City Manager and Finance Director shall not approve any donation without first making a finding that the materials, supplies, and equipment are surplus to the needs of the city, that they either have no commercial value or will require an expenditure of funds for continued care, handling, maintenance, or storage which exceeds the estimated proceeds of sale, and that the donation is in the best interests of the city.
(F) City officials and employees. Surplus supplies and equipment may be sold to the public if so prescribed by the City Manager and/or the City Council. City officials and employees, and their immediate families, however, shall not be eligible to purchase such surplus items; provided, however, that retired service animals may be purchased by their primary handler.

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DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Finance Department
2025-342

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

RESOLUTION DECLARING THE CITY’S INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES) AND

ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED THERETO (ANNEXATION NO. 44)
EXECUTIVE SUMMARY:

This staff report asks the City Council to adopt a Resolution declaring intention to annex territory to Community Facilities District 2016-3 (Maintenance Services). Certain development projects are required to form or annex into a maintenance district. In accordance with this requirement, Toll West Coast, LLC, a Delaware limited liability company (“Owner”), is requesting annexation of Assessor’s Parcel Number 120-020-022 into the City’s Community Facilities District No. 2016-3 (Maintenance Services) to provide maintenance services for public facilities within and for the benefit of the proposed development.

RECOMMENDED ACTION:

That the City Council adopt Resolution No. 2025-093, declaring intention to annex territory to Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona, and adopting a map of the area proposed to be annexed thereto (Annexation No. 44).

BACKGROUND & HISTORY:

On December 7, 2016, the City Council approved Resolution No. 2016-112 establishing Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona ("CFD No. 2016-3" or "District") to levy special taxes on parcels of taxable property to provide certain services necessary to meet increased demands placed upon the City.

Certain development projects are required to form or annex into a maintenance district.

These districts apply an annual fee or special tax upon properties within the district, which provides the revenue to offset the cost of maintenance of the public improvements necessary to serve the development.

ANALYSIS:

Toll West Coast, LLC, a Delaware limited liability company (“Owner”) have submitted a Petition to the City requesting that Assessor’s Parcel Number 120-020-022 be annexed to CFD No. 2016-3. The Petition, including the waiver and consent by the Owner, is on file in the City Clerk's office and authorizes the City to: (1) hold the election and declare election results; (2) shorten election time requirements; (3) waive analysis and arguments; and (4) waive all noticing requirements relating to the conduct of the election immediately following the public hearing.

The development is comprised of an empty lot located southwest of Santana Way, northeast of Garretson Ave, and northwest of Twinleaf Ave. The gross acreage for the entire property in the boundary area is approximately 9.30 acres, as shown in Exhibit “A” of Resolution No. 2025-093 (“Subject Parcel”). The Owner proposes to construct 35 single-family lots.

As a condition of approval, the Subject Parcel is required to be annexed into CFD No. 2016-3 to pay for the maintenance of lighting, street maintenance, drainage, parks, and graffiti. Should Resolution No. 2025-093 be approved, the annexation process proceeds, and a public hearing of the proposed annexation shall be held on October 15, 2025.

FINANCIAL IMPACT:

The proposed annexation will establish Tax Zone 44 within the CFD No. 2016-3. The Subject Parcels will be assessed as residential units and will benefit from the existing and future lighting, street maintenance, drainage, parks and graffiti for Special Tax A, and drainage for Special Tax B (Contingent). This annexation will yield an estimate of $16,730 annually in special assessment revenue, not including Contingent Tax B, for the District at build-out as planned. The total annexation cost will be paid by the Owners.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This

action merely declares the City’s intent to annex the Subject Parcel to CFD No. 2016-3 and there is no possibility that adopting this resolution will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: ERMA MONTANO, SENIOR FINANCIAL ANALYST
REVIEWED BY: KIM SITTON, FINANCE DIRECTOR
ATTACHMENTS:

1. Exhibit 1 – CFD No. 2016-3 Annexation No. 44 Project Map

2. Exhibit 2 – Resolution No. 2025-093

R

RESOLUTION NO. 2025-093

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CORONA, CALIFORNIA DECLARING INTENTION TO

ANNEX TERRITORY TO COMMUNITY FACILITIES
DISTRICT NO. 2016-3 (MAINTENANCE SERVICES) OF

THE CITY OF CORONA, AND ADOPTING A MAP OF THE

AREA PROPOSED TO BE ANNEXED THERETO
(ANNEXATION NO. 44)
WHEREAS, the City Council (the "City Council") of the City of Corona (the "City'') has heretofore initiated proceedings for the establishment of Community Facilities District No. 2016-3 of the City of Corona, County of Riverside, State of California (the "Community Facilities District") for the purpose of levying special taxes on parcels of taxable property therein for the purpose of providing certain services which are necessary to meet increased demands placed upon the City as a result of the development of said real property; and WHEREAS, the City has received signed petitions from the owner and developer of a certain parcel of property requesting that such parcel be annexed to the Community Facilities District, and agreeing to the annual levy of special taxes on said property sufficient to pay the costs of such services and costs incidental thereto; and WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part l of Division 2 of Title 5 of the Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982," (the "Act") to annex territory to the Community Facilities District by complying with the procedures set forth in said Article 3.5.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CORONA, CALIFORNIA, AS FOLLOWS:

SECTION 1. Intention. The City Council declares its intention to conduct proceedings pursuant to Article 3.5 of the Act for the annexation to the Community Facilities District of the territory described in Exhibit "A" attached hereto. The City Council determines that the public convenience and necessity require that such territory be annexed to the Community Facilities District.

SECTION 2. Name of District. The name of the existing Community Facilities District is Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona, County of Riverside, State of California.

SECTION 3. Description of Territory Proposed to be Annexed; Annexation Map.

The territory which is included in the Community Facilities District is described on the map of the Community Facilities District recorded on November 7, 2016 in Book 80 of Maps of

2 Assessment and Community Facilities Districts, page 24, and as Instrument No. 2016-0494014; and the map entitled Annexation Map No. 1 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on March 6, 2017 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 45, and as Instrument No. 2017-0091538; the map entitled Annexation Map No. 2 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 25, 2017 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 61, and as Instrument No. 2017-0164857; the map entitled Annexation Map No. 3 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 25, 2017 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 60, and as Instrument No. 2017-0164856; the map entitled Annexation Map No. 4 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 11, 2018 in Book 82 of Maps of Assessment and Community Facilities Districts, at page 33, and as Instrument No. 2018- 0139326; the map entitled Annexation Map No. 5 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on May 9, 2018 in Book 82 of Maps of Assessment and Community Facilities Districts, at page 46, and as Instrument No. 2018-0180894; the map entitled Annexation Map No. 6 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on August 8, 2018 in Book 82 of Maps of Assessment and Community Facilities Districts, at page 95, and as Instrument No. 2018-0318806; the map entitled Annexation Map No. 7 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 12, 2018 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 3, and as Instrument No. 2018-0366312; the map entitled Annexation Map No. 8 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on October 24, 2018 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 19, and as Instrument No. 2018-0420213; the map entitled Annexation Map No. 9 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on December 12, 2018 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 36, and as Instrument No. 2018- 0483574; the map entitled Annexation Map No. 10 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 10, 2019 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 71, and as Instrument No. 2019-0121272; the map entitled Annexation Map No. 11 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 10, 2019 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 72, and as Instrument No. 2019-0121273; the map entitled Annexation Map No. 12 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 10, 2019 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 73, and as Instrument No. 2019-0121274; the map entitled Annexation Map No. 13 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on October 31, 2019 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 47, and as Instrument No. 2019- 0443969; the map entitled Annexation Map No. 14 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on October 23, 2019 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 40, and as Instrument No. 2019-0428088; the map entitled Annexation Map No. 15 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on February 26, 2020 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 97, and as Instrument No. 2020-0087079; the map entitled Annexation Map No. 16 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on July 8, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 44, and as

3 Instrument No. 2020-0296754; the map entitled Annexation Map No. 17 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on June 25, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 39, and as Instrument No. 2020- 0274667; the map entitled Annexation Map No. 19 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 23, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 61, and as Instrument No. 2020-0451769; the map entitled Annexation Map No. 20 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 23, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 62, and as Instrument No. 2020-0451770; the map entitled Annexation Map No. 21 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 12, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 93, and as Instrument No. 2020-0562417; the map entitled Annexation Map No. 22 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 12, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 94, and as Instrument No. 2020-0562418; the map entitled Annexation Map No. 23 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 7, 2021 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 62, and as Instrument No. 2021-0246658; the map entitled Annexation Map No. 24 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on March 24, 2021 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 50, and as Instrument No. 2021-0186140; the map entitled Annexation Map No. 25 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 28, 2021 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 94, and as Instrument No. 2021-0264410; the map entitled Annexation Map No. 26 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 4, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 87, and as Instrument No. 2021-0668966; the map entitled Annexation Map No. 27 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on July 28, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 32, and as Instrument No. 2021- 0450034; the map entitled Annexation Map No. 28 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 22, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 68, and as Instrument No. 2021-2021-0565136; the map entitled Annexation Map No. 29 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on August 5, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 43, and as Instrument No. 2021-0469342; the map entitled Annexation Map No. 30 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 8, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 59, and as Instrument No. 2021-0535299; the map entitled Annexation Map No. 31 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 10, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 86, and as Instrument No. 2021-0668965; the map entitled Annexation Map No. 32 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on March 3, 2022 in Book 88 of Maps of Assessment and Community Facilities Districts, at page 41, and as Instrument No. 2022- 0106476; the map entitled Annexation Map No. 33 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on May 5, 2022 in Book 88 of Maps of Assessment and Community Facilities Districts, at page 86, and as Instrument No. 2022-0211816 in the official

4 records of the County of Riverside; the map entitled Annexation Map No. 34 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on February 2, 2023 in Book 90 of Maps of Assessment and Community Facilities Districts, at page 51, and as Instrument No. 2023-0032152 in the official records of the County of Riverside; the map entitled Annexation Map No. 35 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on June 28, 2023 in Book 91 of Maps of Assessment and Community Facilities Districts, at page 52, and as Instrument No. 2023-0185724 in the official records of the County of Riverside; the map entitled Annexation Map No. 36 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 22, 2023 in Book 91 of Maps of Assessment and Community Facilities Districts, at page 97, and as Instrument No. 2023-0281617 in the official records of the County of Riverside; the map entitled Annexation Map No. 38 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on May 8, 2024 in Book 93 of Maps of Assessment and Community Facilities Districts, at page 7, and as Instrument No. 2024-0133590 in the official records of the County of Riverside; the map entitled Annexation Map No. 39 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on August 27, 2024 in Book 93 of Maps of Assessment and Community Facilities Districts, at page 100, and as Instrument No. 2024-0257967 in the official records of the County of Riverside; the map entitled Annexation Map No. 40 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 26, 2024 in Book 94 of Maps of Assessment and Community Facilities Districts, at page 76, and as Instrument No. 2024-0363437 in the official records of the County of Riverside. the map entitled Annexation Map No. 41 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 26, 2024 in Book 94 of Maps of Assessment and Community Facilities Districts, at page 77, and as Instrument No. 2024-0363437 in the official records of the County of Riverside. The territory proposed to be annexed to the Community Facilities District is described in Exhibit "A" attached hereto and by this reference made a part hereof. Such territory is also shown and described on the map thereof entitled "Annexation Map No. 44, Community Facilities District No. 2016-3 (Maintenance Services) City of Corona, County of Riverside, State of California," which is on file with the City Clerk (the "Annexation Map").

SECTION 4. Types of Services, Incidental Expenses; Plan for Providing Services. The Community Facilities District shall provide and finance the annual costs of maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right-of-way, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use, including, but not limited to, maintenance and lighting of parks, parkways, streets, roads and open space, maintenance and operation of water quality improvements and storm drainage systems, and public street sweeping, within and in the area of the Community Facilities District. The Community Facilities District shall also finance cost associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District.

SECTION 5. Special Taxes. Except where funds are otherwise available, special taxes sufficient to pay the costs of the services described in Section 4 above and the annual administrative expenses of the City and the Community Facilities District in determining,

5 apportioning, levying and collecting such special taxes, shall be annually levied within the territory proposed to be annexed to the Community Facilities District. Pursuant to Section 53340 of the California Government Code, the special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

However, under no circumstances shall the special tax levied against any parcel subject to the levy of the special tax be increased as a consequence of delinquency or default by the owner of any other parcel or parcels within the Community Facilities District by more than ten (10) percent.

The rates and method of apportionment of said special taxes shall be as set forth in Exhibit "B" attached hereto and by this reference made a part hereof. The rate of special tax to be levied on property within the territory proposed to be annexed to the Community Facilities District in any fiscal year to pay the cost of the services described in Section 4 above shall be equal to the rate of special tax which will be levied on all other property within the Community Facilities District to pay the cost of such services in such fiscal year.

SECTION 6. Adoption of Annexation Map. Pursuant to Section 3110.5 of the Streets and Highways Code, the City Council adopts the Annexation Map as the map of the areas proposed to be annexed to the Community Facilities District. Pursuant to Section 3111 of said Code, the City Clerk shall file the original of the Annexation Map in her office and shall file a copy of the Annexation Map with the County Recorder of the County of Riverside no later than 15 days prior to the date of the hearing specified in Section 7 hereof.

SECTION 7. Hearing. A public hearing on the proposed annexation of said territory to the Community Facilities District shall be held at 6:00 p.m. on October 15, 2025, in the Council Chambers of the City Council, 400 South Vicentia, Corona, California.

SECTION 8. Notice. The City Clerk shall publish a notice of the time and place of said hearing as required by Section 53322 of the California Government Code, and shall also give notice of the hearing by first class mail to each registered voter and landowner within the territory proposed to be annexed to the Community Facilities District as prescribed by Section 53339.4 of said Code. Said notice shall be published at least ten (10) days and mailed at least fifteen (15) days before the date of the hearing and shall contain the information required by said Section 53339.4.

SECTION 9. Description of Voting Procedures. The voting procedures to be followed in conducting the election on the proposition with respect to the levy of special taxes within the territory proposed to be annexed to the Community Facilities District to shall be as follows:
(a) If at the time of the close of the public or protest hearing (hereinafter referred to as the ''protest hearing") at least 12 persons are registered to vote within the territory proposed to be annexed to the Community Facilities District, the election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council in conformance with the provisions of Section 53326 of the California Government Code ("Section 53326") and pursuant to the applicable provisions of law regulating elections of the City, insofar as they may be

6 applicable, and pursuant to Section 53326 the ballots for the election shall be distributed to the qualified electors of the territory proposed to be annexed to the Community Facilities District by mail with return postage prepaid and the election shall be conducted as a mail ballot election. (b) If at the time of the close of the protest hearing, and for at least the preceding 90 days, less than 12 persons have been registered to vote within the territory proposed. to be annexed to the Community Facilities District, and pursuant to Section 53326, the vote is therefore to be by the landowners of that territory, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns, the election shall be conducted by the City Clerk as follows:
(1) The election shall be held on the earliest date following the conclusion of the protest hearing upon which it can be held pursuant to Section 53326 which may be selected by the City Council, or such earlier date as the owners of land within the territory proposed to be annexed to the Community Facilities District and the City Clerk agree and concur is acceptable.
(2) Pursuant to Section 53326, the election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the territory proposed to be annexed to the Community Facilities District waive the time limits for conducting the election set forth in Section 53326 by unanimous written consent and the City Clerk concurs in such earlier election date as shall be consented to by the qualified electors. (3) Pursuant to Section 53326, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid or by personal service.
(4) Pursuant to applicable provisions of law regulating elections of the City which govern the conduct of mail ballot elections, and Division 4 (commencing with Section 4000) of the Elections Code with respect to elections conducted by mail, the City Clerk shall mail or deliver to each qualified elector an official ballot in a form specified by the City Council in the resolution calling the election, and shall also mail or deliver to all such qualified electors a ballot pamphlet and instructions to voter, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a statement pursuant to Section 9401 of the said Code, an impartial analysis by the City Attorney pursuant to Section 9280 of the said Code with respect to the ballot proposition contained in the official ballot, ballot arguments and rebuttals, if any, pursuant to Sections 9281 to 9287, inclusive, of said Code, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of the resolution adopted by the City Council calling and scheduling the election and the exhibits thereto; provided, however, that such statement, analysis and arguments may be waived with the unanimous consent of all the landowners of the territory proposed to be annexed to the Community Facilities District and shall be so stated in the resolution adopted by the City Council calling the election.

7 (5) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is and officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote all votes to which the landownervoter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square opposite such proposition, and further certifying as to the acreage of the landowner-voter's land ownership within the territory proposed to be annexed to the Community Facilities District.
(6) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of said declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk.
(7) The information-to-voter form to be mailed or delivered by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 5 o'clock p.m. on the date of the election.
(8) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council at its next regular meeting regarding the results of such canvass and the election.

The procedures set forth in this section for conducting the election may be modified as the City Council may determine to be necessary or desirable by a resolution subsequently adopted by the City Council.

PASSED, APPROVED AND ADOPTED this 3rd day of September 2025.

Mayor of the City of Corona, California

8 ATTEST:

City Clerk of the City of Corona, California

9 CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Resolution was regularly passed and adopted by the City Council of the City of Corona, California, at a regular meeting thereof held on the 3rd day of September, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 3rd day of September, 2025.

City Clerk of the City of Corona, California

10 EXHIBIT “A”

LEGAL DESCRIPTION
ANNEXATION NO. 44 TO
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

CITY OF CORONA, COUNTY OF RIVERSIDE

STATE OF CALIFORNIA
Real property in the City of Corona, County of Riverside, State of California, described as follows:

Parcel as described on Lot Line Adjustments No. 95-21, as evidenced by document recorded February 05, 1996 as Instrument No. 042315 of official records, being more particularly described as follows:

Lot 182 of Division No. 1 of Amended Map of Orange Heights, as shown on Map recorded in Book 2, Page 1 of Maps, records of Riverside County, in the city of Corona, state of California; Together with, that portion of said Lot 177 of said Division No.1 of Amended Map of Orange Heights, being particularly described as follows:

Beginning at a point at the most Northwesterly corner of said Lot 177; thence Southeasterly along the Northeasterly line of said Lot 177, South 66° 45' 00" East, a distance of 1.56 feet; thence Southwesterly leaving said Northeasterly line of Lot 177, South 31 ° 00' 18" West, a distance of 108.47 feet to a point on the Northwesterly line of said Lot 177; thence Northeasterly along said Northwesterly line of Lot 177, North 30° 11' 10" East, a distance of 108.28 feet to the point of beginning.

APN: 120-020-022

11 EXHIBIT “B”

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

OF THE CITY OF CORONA
A Special Tax (the “Special Tax”) shall be levied on and collected from each Assessor’s Parcel (defined below) in Community Facilities District No. 2016-3 (Maintenance Services) (the “CFD No. 2016-3” or “CFD”; defined below), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2017, in an amount determined by the City Council of the City of Corona, acting in its capacity as the legislative body of CFD No. 2016-3, by applying the rate and method of apportionment set forth below. All of the real property in CFD No. 2016-3, unless exempted by law or by the provisions herein, shall be taxed to the extent and in the manner provided herein.

A. DEFINITIONS
“Acre” or “Acreage” means the land area of an Assessor’s Parcel as shown on any Assessor’s Parcel Map, or if the land area is not shown on the Assessor’s Parcel Map, the land area as shown on the applicable Final Map, or if the area is not shown on the applicable Final Map, the land area shall be calculated by the Administrator. “Administrative Expenses” means the actual or reasonably estimated costs directly related to the formation, annexation, and administration of CFD No. 2016-3 including, but not limited to: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City or designee thereof or both); the costs to the City, CFD No. 2016-3, or any designee thereof associated with fulfilling the CFD No. 2016-3 disclosure requirements; the costs associated with responding to public inquiries regarding the Special Taxes; the costs of the City, CFD No. 2016-3 or any designee thereof related to an appeal of the Special Tax; and the City's annual administration fees including payment of a proportional share of City overhead and salaries and benefits of any City employees whose duties are related to the administration of CFD No. 2016-3 and third party expenses related to CFD No. 2016-3.

Administrative Expenses shall also include amounts estimated or advanced by the City or CFD No. 2016-3 for any other administrative purposes of CFD No. 2016-3, including attorney's fees and other costs related to commencing and pursuing to completion any foreclosure of delinquent Special Taxes.
“Administrator” means the City Manager of the City of Corona, or his or her designee. “Approved Property” means all Assessor’s Parcels of Taxable Property that are included in a Final Map that was recorded prior to the March 1 preceding the Fiscal Year in which the Special Tax is being levied, and that have not been issued a building permit on or prior to the June 1 preceding the Fiscal year in which the special tax is being levied.

12 “Assessor’s Parcel” means a lot or parcel of land that is identifiable by an Assessor’s Parcel Number by the County Assessor of the County of Riverside. “Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel Number.
“Assessor’s Parcel Number” means that identification number assigned to a parcel by the County Assessor of the County.
“Building Square Footage” or “BSF” means the floor area square footage reflected on the original construction building permit issued for construction of a building of Non-Residential Property and any Building Square Footage subsequently added to a building of such NonResidential Property after issuance of a building permit for expansion or renovation of such building.
“Calendar Year” means the period commencing January 1 of any year and ending the following December 31.
“CFD” or “CFD No. 2016-3” means the City of Corona Community Facilities District No. 2016-3 (Maintenance Services).
“City” means the City of Corona.
“Contingent Services” means services permitted under the Mello-Roos Community Facilities Act of 1982 including, without limitation, those services authorized to be funded by CFD No. 2016-3 as set forth in the documents adopted by the City Council at the time the CFD was formed to be provided by the City in the event the Administrator makes a determination pursuant to Section C(2) that a Property Owners’ Association fails to adequately provide such services.
“County” means the County of Riverside.
“Developed Property” means all Assessor’s Parcels of Taxable Property for which a building permit for new construction has been issued on or prior to June 1 preceding the Fiscal Year in which the Special Tax is being levied.
“Exempt Property” means all Assessors’ Parcels designated as being exempt from the Special Tax as provided for in Section G.
“Final Map” means a subdivision of property by recordation of a final map, parcel map, or lot line adjustment, pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq.) or recordation of a condominium plan pursuant to California Civil Code 1352 that creates individual lots for which building permits may be issued without further subdivision.

13 “Fiscal Year” means the period from and including July 1st of any year to and including the following June 30th.
“Land Use Category” or “LUC” means any of the categories contained in Section B hereof to which an Assessor’s Parcel is assigned consistent with the land use approvals that have been received or proposed for the Assessor’s Parcel as of June 1 preceding the Fiscal Year in which the Special Tax is being levied.
“Maximum Special Tax” means either Maximum Special Tax A and/or Maximum Special Tax B (Contingent), as applicable.
“Maximum Special Tax A” means for each Assessor’s Parcel and each Fiscal Year, the maximum Special Tax A, as determined in accordance with Section C below that can be levied on such Assessor’s Parcel in such Fiscal Year.
“Maximum Special Tax B (Contingent)” means for each Assessor’s Parcel and each Fiscal Year, the maximum Special Tax B (Contingent), as determined in accordance with Section C below that can be levied on such Assessor’s Parcel in such Fiscal Year. “Multi-Family Residential Property” or “MFR” means any Assessor’s Parcel of Residential Property upon which a building or buildings comprised of attached Residential Units sharing at least one common wall with another unit are constructed or are intended to be constructed. “Non-Residential Property” or “NR” means all Assessor's Parcels of Taxable Property for which a building permit(s) was issued for a non-residential use. The Administrator shall make the determination if an Assessor’s Parcel is Non-Residential Property. “Property Owner’s Association” or “POA” means the property owner’s association or homeowner’s association established to maintain certain landscaping within a Tax Zone. “Proportionately” means for Taxable Property that is: (i) Developed Property, that the ratio of the actual Special Tax levy to the Maximum Special Tax is the same for all Parcels of Developed Property, (ii) Approved Property, that the ratio of the actual Special Tax levy to the Maximum Special Tax is the same for all Parcels of Approved Property, and (iii) Undeveloped Property that the ratio of the actual Special Tax levy per acre to the Maximum Special Tax per acre is the same for all Parcels of Undeveloped Property. “Residential Unit” or "RU" means a residential unit that is used or intended to be used as a domicile by one or more persons, as determined by the Administrator. “Residential Property” means all Assessor’s Parcels of Taxable Property upon which Residential Units have been constructed or are intended to be constructed or for which building permits have been or may be issued for purposes of constructing one or more Residential Units.

14 “Service(s)” means services permitted under the Mello-Roos Community Facilities Act of 1982 including, without limitation, those services authorized to be funded by CFD No. 2016- 3 as set forth in the documents adopted by the City Council at the time the CFD was formed. “Single Family Residential Property” or “SFR” means any Residential Property other than Multi-Family Residential Property on an Assessor’s Parcel. “Special Tax(es)” means the Special Tax A or Special Tax B (Contingent) to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property. “Special Tax A” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax A Requirement. "Special Tax A Requirement" means for each Tax Zone that amount to be collected in any Fiscal Year to pay for certain costs as required to meet the needs of such Tax Zone within CFD No. 2016-3 in both the current Fiscal Year and the next Fiscal Year. The costs to be covered shall be the direct costs for maintenance services including but not limited to (i) maintenance and lighting of parks, parkways, streets, roads and open space, (ii) maintenance and operation of water quality improvements, (iii) public street sweeping, (iv) fund an operating reserve for the costs of Services as determined by the Administrator, and (v) Administrative Expenses.

Under no circumstances shall the Special Tax A Requirement include funds for Bonds. “Special Tax B (Contingent)” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax B (Contingent) Requirement, if required.
“Special Tax B (Contingent) Requirement” means that amount required in any Fiscal Year, if the POA is unable to maintain the Contingent Service(s) to: (i) pay the costs of Contingent Services incurred or otherwise payable in the Calendar Year commencing in such Fiscal Year; (ii) fund an operating reserve for the costs of Contingent Services as determined by the Administrator; less a credit for funds available to reduce the annual Special Tax B (Contingent) levy as determined by the Administrator.
"Taxable Property" means all Assessor’s Parcels within CFD No. 2016-3, which are not Exempt Property.
“Taxable Unit” means a Residential Unit, Building Square Footage, or an Acre. "Tax Zone" means a mutually exclusive geographic area, within which particular Special Tax rates may be levied pursuant to this Rate and Method of Apportionment of Special Tax.

Appendix C identifies the Tax Zone in CFD No. 2016-3 at formation; additional Tax Zones may be created when property is annexed into the CFD.
"Tax Zone 1" means the specific geographic area identified on the CFD Boundary Map as Tax Zone 1.

15 "Tract(s)" means an area of land; i) within a subdivision identified by a particular tract number on a Final Map, ii) identified within a Parcel Map; or iii) identified within lot line adjustment approved for subdivision.
“Undeveloped Property” means, for each Fiscal Year, all Taxable Property not classified as Developed Property or Approved Property.

B. ASSIGNMENT TO LAND USE CATEGORIES
For each Fiscal Year, all Assessor’s Parcels of Taxable Property within CFD No. 2016-3 shall be classified as Developed Property, Approved Property, or Undeveloped Property, and shall be subject to the levy of Special Taxes as determined pursuant to Sections C and D below.

Assessor’s Parcels of Developed Property and Approved Property shall be classified as either Residential Property or Non-Residential Property. Residential Property shall be further classified as Single Family Residential Property or Multi-Family Residential Property and the number of Residential Units shall be determined by the Administrator.

C. MAXIMUM SPECIAL TAX RATES
For purposes of determining the applicable Maximum Special Tax for Assessor’s Parcels of Developed Property and Approved Property which are classified as Residential Property, all such Assessor’s Parcels shall be assigned the number of Residential Unit(s) constructed or to be constructed thereon as specified in or shown on the building permit(s) issued or Final Map as determined by the Administrator. Once a single family attached or multi-family building or buildings have been built on an Assessor's Parcel, the Administrator shall determine the actual number of Residential Units contained within the building or buildings, and the Special Tax A levied against the Assessor’s Parcel in the next Fiscal Year shall be calculated by multiplying the actual number of Residential Units by the Maximum Special Tax per Residential Unit for the Tax Zone below or as included in Appendix A as each annexation occurs.

For purposes of determining the applicable Maximum Special Tax for Assessor’s Parcels of Developed Property and Approved Property which are classified as Non-Residential Property, all such Assessor’s Parcels shall be assigned the number of Building Square Footage or Acres as shown on the Final Map as determined by the Administrator. Once the Administrator determines the actual number of Building Square Footage or Acres for the Assessor’s Parcels, the Special Tax A levied against the Assessor’s Parcel in the next Fiscal Year shall be calculated by multiplying the number of Building Square Footage or Acres by the Maximum Special Tax per Taxable Unit identified for the applicable Tax Zone below or as included in Appendix A as each annexation occurs.

1. Special Tax A
a. Developed Property
(i) Maximum Special Tax A
The Maximum Special Tax A for each Assessor’s Parcel of Developed Property shall be specific to each Tax Zone within the CFD. When additional property is annexed

16 into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax A for the Tax Zones annexed and included in Appendix A. The Maximum Special Tax A for Developed Property for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 1 below:

TABLE 1

MAXIMUM SPECIAL TAX A RATES

DEVELOPED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax A
1 TR 36533 Single Family Residential Property RU $202
(ii) Increase in the Maximum Special Tax A
On each July 1, commencing on July 1, 2018 the Maximum Special Tax A for Developed Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.
(iii) Multiple Land Use Categories
In some instances, an Assessor's Parcel of Developed Property may contain more than one Land Use Category. The Maximum Special Tax A that can be levied on an Assessor's Parcel shall be the sum of the Maximum Special Tax A that can be levied for each Land Use Category located on that Assessor's Parcel. For an Assessor's Parcel that contains more than one land use, the Acreage of such Assessor's Parcel shall be allocated to each type of property based on the amount of Acreage designated for each land use as determined by reference to the site plan approved for such Assessor's Parcel.

The Administrator's allocation to each type of property shall be final. b. Approved Property
The Maximum Special Tax A for each Assessor’s Parcel of Approved Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax A for the Tax Zone annexed and included in Appendix A. The Maximum Special Tax A for Approved Property for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 2 below:

17 TABLE 2

MAXIMUM SPECIAL TAX A RATES

APPROVED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax A
1 TR 36533 Single Family Residential Property RU $202
On each July 1, commencing on July 1, 2018 the Maximum Special Tax A for Approved Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater. c. Undeveloped Property
The Maximum Special Tax A for each Assessor’s Parcel of Undeveloped Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax A for the Tax Zone annexed and included in Appendix A. The Maximum Special Tax A for Undeveloped Property for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 3 below:

TABLE 3

MAXIMUM SPECIAL TAX A RATES

UNDEVELOPED PROPERTY
Tax Zone Tracts Taxable Unit Maximum Special Tax A
1 TR 36533 Acre $638
On each July 1, commencing on July 1, 2018 the Maximum Special Tax A for Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.

2. Special Tax B (Contingent)
The City Council shall levy Special Tax B (Contingent) only in the event the POA defaults in its obligation to maintain the Contingent Services, which default shall be deemed to have occurred, as determined by the Administrator, in each of the following circumstances:
(a) The POA files for bankruptcy;
(b) The POA is dissolved;
(c) The POA ceases to levy annual assessments for the Contingent Services; or (d) The POA fails to provide the Contingent Services at the same level as the City provides similar services and maintains similar improvements throughout the City and within ninety (90) days after written notice from the City, or such longer period permitted by the City Manager, fails to remedy the deficiency to the reasonable satisfaction of the City Council.

18 a. Developed Property
(i) Maximum Special Tax B (Contingent)
The Maximum Special Tax B (Contingent) for each Assessor’s Parcel of Taxable Property is shown in Table 4 and shall be specific to each Tax Zone within the CFD.

When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax B (Contingent) for the Tax Zones annexed and included in Appendix A. The Maximum Special Tax B (Contingent) for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 4 below:

TABLE 4

MAXIMUM SPECIAL TAX B (CONTINGENT) RATES

DEVELOPED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum Special
Tax B (Contingent)
1 TR 36533 Single Family Residential Property RU $366
(ii) Increase in the Maximum Special Tax B (Contingent) On each July 1, commencing on July 1, 2018 the Maximum Special Tax B (Contingent) for Developed Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.
(iii) Multiple Land Use Categories
In some instances, an Assessor's Parcel of Developed Property may contain more than one Land Use Category. The Maximum Special Tax B (Contingent) that can be levied on an Assessor's Parcel shall be the sum of the Maximum Special Tax B (Contingent) that can be levied for each Land Use Category located on that Assessor's Parcel. For an Assessor's Parcel that contains more than one land use, the Acreage of such Assessor's Parcel shall be allocated to each type of property based on the amount of Acreage designated for each land use as determined by reference to the site plan approved for such Assessor's Parcel. The Administrator's allocation to each type of property shall be final.
b. Approved Property
The Maximum Special Tax B (Contingent) for each Assessor’s Parcel of Approved Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax B (Contingent) for the Tax Zone annexed and included

19 in Appendix A. The Maximum Special Tax B (Contingent) for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 5 below:

TABLE 5

MAXIMUM SPECIAL TAX B (CONTINGENT) RATES

APPROVED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum Special
Tax B (Contingent)
1 TR 36533 Single Family Residential Property RU $366
On each July 1, commencing on July 1, 2018 the Maximum Special Tax B (Contingent) for Approved Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater. c. Undeveloped Property
The Maximum Special Tax B (Contingent) for each Assessor’s Parcel of Undeveloped Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax B (Contingent) for the Tax Zone annexed and included in Appendix A. The Maximum Special Tax B (Contingent) for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 6 below:

TABLE 6

MAXIMUM SPECIAL TAX B (CONTINGENT) RATES

UNDEVELOPED PROPERTY
Tax Zone Tracts Taxable Unit
Maximum Special
Tax B (Contingent)
1 TR 36533 Acre $1,156
On each July 1, commencing on July 1, 2018 the Maximum Special Tax B (Contingent) for Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.

D. METHOD OF APPORTIONMENT OF ANNUAL SPECIAL TAX

1. Special Tax A
Commencing with Fiscal Year 2017-18 and for each following Fiscal Year, the City Council shall determine the Special Tax A Requirement for each Tax Zone and shall levy the Special Tax A on all Assessor’s Parcels of Taxable Property within such Tax Zone until the aggregate

20 amount of Special Tax A equals the Special Tax A Requirement for such Tax Zone. The Special Tax A shall be levied for each Fiscal Year as follows:

First: The Special Tax A shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax A to satisfy the Special Tax A Requirement;
Second: If additional moneys are needed to satisfy the Special Tax A Requirement after the first step has been completed, the Special Tax A shall be levied Proportionately on each Parcel of Approved Property at up to 100% of the Maximum Special Tax A for Approved Property; Third: If additional monies are needed to satisfy the Special Tax A Requirement after the first two steps has been completed, the Special Tax A shall be levied Proportionately on all Assessor’s Parcels of Undeveloped Property up to 100% of the Maximum Special Tax A for Undeveloped Property.

2. Special Tax B (Contingent)
Commencing with the first Fiscal Year in which Special Tax B (Contingent) is authorized to be levied and for each following Fiscal Year, the City Council shall determine the Special Tax B (Contingent) Requirement for each Tax Zone, if any, and shall levy the Special Tax on all Assessor’s Parcels of Taxable Property within such Tax Zone until the aggregate amount of Special Tax B (Contingent) equals the Special Tax B (Contingent) Requirement for such Tax Zone. The Special Tax B (Contingent) shall be levied for each Fiscal Year as follows:

First: The Special Tax shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax B (Contingent) to satisfy the Special Tax B (Contingent) Requirement;
Second: If additional moneys are needed to satisfy the Special Tax B (Contingent) Requirement after the first step has been completed, the Special Tax B (Contingent) shall be levied Proportionately on each Parcel of Approved Property at up to 100% of the Maximum Special Tax B (Contingent) for Approved Property;
Third: If additional monies are needed to satisfy the Special Tax B (Contingent) Requirement after the first two steps has been completed, the Special Tax B (Contingent) shall be levied Proportionately on all Assessor’s Parcels of Undeveloped Property up to 100% of the Maximum Special Tax B (Contingent) for Undeveloped Property.

E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be annexed to CFD No. 2016-3 from time to time. As each annexation is proposed, an analysis will be prepared to determine the annual cost for providing Services to such properties. Based on this analysis, any properties to be annexed, pursuant to California Government Code section 53339 et seq. will be assigned the appropriate Maximum Special Tax rates for the Tax Zone when annexed and included in Appendix A.

21 F. DURATION OF SPECIAL TAX
For each Fiscal Year, the Special Tax A shall be levied as long as the Services are being provided.

For each Fiscal Year, the Special Tax B (Contingent) shall be levied as long as the Contingent Services are being provided.

G. EXEMPTIONS
The City shall classify as Exempt Property within CFD No. 2016-3, all Assessor’s; (i) which are owned by, irrevocably offered for dedication, encumbered by or restricted in use by any public entity; (ii) with public or utility easements making impractical their utilization for other than the purposes set forth in the easement; (iii) which are privately owned but are encumbered by or restricted solely for public uses; or (iv) which are in use in the performance of a public function as determined by the Administrator.

H. APPEALS
Any property owner claiming that the amount or application of the Special Taxes are not correct may file a written notice of appeal with the City not later than twelve months after having paid the first installment of the Special Tax that is disputed. The Administrator of CFD No. 2016-3 shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the Administrator’s decision requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made, but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s).

I. MANNER OF COLLECTION
The Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that CFD No. 2016-3 may collect the Special Tax at a different time or in a different manner if necessary to meet its financial obligations.

22 APPENDIX A

CITY OF CORONA
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

COST ESTIMATE
Special Tax A Services - The estimate breaks down the costs of providing one year's maintenance services for Fiscal Year 2025-26. These services are being funded by the levy of Special Tax A for Community Facilities District No. 2016-3.

TAX ZONE 44 (SERVICES)
TTM 38495
Item Description Estimated Cost
1 Lighting $1,951
2 Streets $1,575
3 Drainage $649
4 Parks $8,325
5 Graffiti $165
6 Reserves $1,900
7 Admin $2,165
Total $16,730
TAX ZONE 44 (CONTINGENT SERVICES)
TTM 38495
Special Tax B Contingent Services – The estimate breaks down the costs of providing one year’s contingent maintenance services for Fiscal Year 2025-26. If necessary, these services will be funded by the levy of Special Tax B (Contingent) for Community Facilities District No. 2016-3.

Item Description Estimated Cost
1 Drainage $1,560
2 Reserves $234
3 Administration $234
Total $2,028

23 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

DEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxabl
e Units
Land Use
Category
Taxable
Unit
Maximum
Special Tax
A
Maximum
Special Tax B
(Contingent) Subdivider
1 2017-18 36533 103 SFR RU $202 $366 Mari Girgis, LLC
2 2017-18 36427 146 MFR RU $368 $14 LCG Harrington, LLC 3 2017-18 PM 37167 2.50 NR Acre $953 $0 Third Street Annex, LLC 4 2017-18 115210025 3.74 NR Acre $2,608 $0 LBA RV-Company XX, LP 5 2018-19 36544 292 SFR RU $941 $81 Richland Communities 6 2018-19 TTM 31373 26 SFR RU $1,470 $9 Yahnes El Kaseer, LLC 7 2018-19 TTM 33135 62 SFR RU $378 $425
Knowleton Communities,
LLC
8 2019-20 TTM 37114 5 SFR RU $715 $0 Karen Parker
9 2019-20 PM 27203 4 SFR RU $976 $0 William Meister
10 2019-20 PM 36873 2 SFR RU $832 $0 Kenneth Ibbetson
11 2019-20 TR 36701 12 SFR RU $315 $84 MVV, LP
12 2019-20 PM 30844 2 SFR RU $905 $0 Padilla Family Trust 13 2019-20 LLA 2018-003 32.00 NR Acre $578 $0 Corona Industrial Park, LLC 14 2019-20
TPM 37521
TPM 37765 2 SFR RU $765 $0
Louk, Hobbs, and
Armstrong
15 2019-20 PM 37357 1 SFR RU $1,080 $0
Northpoint Evangelical
Church
16 2020-21 LLA 18-002 4.99 NR Acre $609 $0 Fitness International, LLC 17 2020-21 TR 37565 3.48 NR Acre $4,459 $0
Corona Regional Medical
Center, LLC
18 2020-21 PM 37746 4.08 NR Acre $1,131 $0 RCTC
19 2020-21 TR 37719 23 SFR RU $1,057 $0 EB Corona, LLC
20 2020-21 TTM 37788 11.70 NR Acre $979 $1,132 Bedford Marketplace, LLC 21 2020-21 115-090-008 3.05 NR Acre $2,347 $0 Christopher Ranch 22 2020-21 TTM 37747 3.38 NR Acre $1,965 $756 CI Rancho II, LLC 23 2021-22 TTM 36634 11 SFR RU $686 $66 Poppybend, LLC
24 2021-22 PM 37763 4.36 NR Acre $687 $72
West Corona Freeway
Center Owner LLC
25 2021-22 PM 38461 4.12 NR Acre $488 $0
Promenade Realty
Partners, LLC
26 2021-22
TR 36605
TR 36608 27 SFR RU $1,090 $0 D.R. Horton
27 2021-22 PM 14363 1.14 NR Acre $1,313 $0 HI Corona, LLC 28 2021-22 PM 37334 4.98 NR Acre $1,465 $0
Rodolfo M. & Maria
Franco
29 2021-22 TR 36821 5 SFR RU $1,320 $0 Junfei Dai
30 2021-22 PM 36667 4 SFR RU $1,671 $0 Poppybend, LLC
31 2021-22 PM 37608 71.72 NR Acre $267 $0
Latitude Business Park,
LLC & Latitude Business
Park II, LLC
32 2022-23
LLA 19-009
LLA 19-010 38.71 NR Acre $567 $0
AVMGH II Limited
Partnership

24 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

DEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxabl
e Units
Land Use
Category
Taxable
Unit
Maximum
Special Tax
A
Maximum
Special Tax B
(Contingent) Subdivider
33 2022-23
DPR 2019-
022 7.00 NR Acre $566 $0
Radio Road Industrial
Owner, LP
34 2023-24 TR 35851 60 SFR RU $224 $0 Corona 4 Land, LLC 35 2023-24
DPR 2022-
0004 3.45 NR Acre $1,605 $0 Leeson Corona LLC
36 2023-24 TR 32703 13 SFR RU $4,064 $0 Southpoint Corona, LLC 37 To Be Determined
38 2023-24 LLA 22-002 14.82 NR Acre $454 $0
IPT Corona Commerce
Center, LLC
39 2024-25 TR 10896 2.28 NR Acre $1,014 $0 Newcastle Skye Maple LLC 40 2024-25 TR 37980 19 SFR RU $991 $0
FPG Tricon Citron Corona
Property LLC, a Delaware
limited liability company
41 2024-25 PM 38694 2 SFR RU $3,547 $0
Sajid Bari Syed, Memona
Begum Syeda, & Pacific
Premier Trust
42 2025-26 TTM 37805 9 SFR RU $577 $166
2020 Jurupa Valley Group,
LLC
43 To Be Determined
44 2025-26 TTM 38495 35 SFR RU $478 $58
Toll West Coast, LLC, a
Delaware limited liability
company

25 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

UNDEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxable
Units
Taxable
Unit
Maximum
Special
Tax A
Maximum
Special Tax B
(Contingent) Subdivider
1 2017-18 36533 32.62 Acres $638 $1,156 Mari Girgis, LLC 2 2017-18 36427 8.30 Acres $6,533 $247 LCG Harrington, LLC 3 2017-18 PM 37167 2.50 Acres $953 $0 Third Street Annex, LLC 4 2017-18 115210025 3.74 Acres $2,608 $0 LBA RV-Company XX, LP 5 2018-19 36544 68.33 Acres $4,018 $343 Richland Communities 6 2018-19 TTM 31373 17.92 Acres $2,112 $12 Yahnes El Kaseer, LLC 7 2018-19 TTM 33135 16.09 Acres $1,454 $1,635 Knowleton Communities, LLC 8 2019-20 TTM 37114 2.99 Acres $1,195 $0 Karen Parker
9 2019-20 PM 37203 1.10 Acres $3,550 $0 William Meister 10 2019-20 PM 36873 1.40 Acres $1,187 $0 Kenneth Ibbetson 11 2019-20 TR 36701 3.95 Acres $957 $255 MVV, LP
12 2019-20 PM 30844 2.15 Acres $1,809 $0 Padilla Family Trust 13 2019-20
LLA 2018-
003 32.00 Acres $578 $0 Corona Industrial Park, LLC
14 2019-20
TPM 37521
TPM 37765 1.78 Acres $859 $0
Louk, Hobbs, and
Armstrong
15 2019-20 PM 37357 1 Acres $1,776 $0
Northpoint Evangelical
Church
16 2020-21 LLA 18-002 4.99 Acres $609 $0 Fitness International, LLC 17 2020-21 TR 37565 3.48 Acres $4,459 $0
Corona Regional Medical
Center, LLC
18 2020-21 PM 37746 4.08 Acres $1,131 $0 RCTC
19 2020-21 TR 37719 3.74 Acres $6,490 $0 EB Corona
20 2020-21 TTM 37788 11.70 Acres $979 $1,132 Bedford Marketplace, LLC 21 2020-21 115-090-008 3.05 Acres $2,347 $0 Christopher Ranch 22 2020-21 TTM 37747 3.38 Acres $1,965 $756 CI Rancho II, LLC 23 2021-22 TTM 36634 2.33 Acres $3,237 $311 Poppybend, LLC 24 2021-22 PM 37763 4.36 Acres $687 $72
West Corona Freeway Center
Owner LLC
25 2021-22 PM 38461 4.12 Acres $488 $0
Promenade Realty Partners,
LLC
26 2021-22
TR 36605
TR 36608 5.52 Acres $5,329 $0 D.R. Horton
27 2021-22 PM 14363 1.14 Acres $1,313 $0 HI Corona, LLC 28 2021-22 PM 37334 4.98 Acres $1,465 $0 Rudy M. & Maria Franco 29 2021-22 TR 36821 4.90 Acres $1,347 $0 Junfei Dai
30 2021-22 PM 36667 1.50 Acres $4,457 $0 Poppybend, LLC 31 2021-22 PM 37608 71.72 Acres $267 $0
Latitude Business Park, LLC &
Latitude Business Park II, LLC
32 2022-23
LLA 19-009
LLA 19-010 38.71 Acres $567 $0
AVMGH II Limited
Partnership
33 2022-23 DPR 2019-022 7.00 Acres $566 $0
Radio Road Industrial Owner,
LP

26 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

UNDEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxable
Units
Taxable
Unit
Maximum
Special
Tax A
Maximum
Special Tax B
(Contingent) Subdivider
34 2023-24 TR 35851 3.42 Acres $3,925 $0 Corona 4 Land, LLC 35 2023-24 DPR 2022-0004 3.45 Acres $1,605 $0 Leeson Corona LLC 36 2023-24 TR 32703 8.27 Acres $7,208 $0 Southpoint Corona, LLC 37 To Be Determined
38 2023-24 LLA 22-002 14.82 Acres $454 $0
IPT Corona Commerce
Center, LLC
39 2024-25 TR 1096 2.28 Acres $1,014 $0 Newcastle Skye Maple LLC 40 2024-25 TR 37980 4.72 Acres $3,988 $0
FPG Tricon Citron Corona
Property LLC, a Delaware
limited liability company
41 2024-25 PM 38694 1.80 Acres $4,794 $0
Sajid Bari Syed, Memona
Begum Syeda, & Pacific
Premier Trust Custodian
42 2025-26 TTM 37805 0.42 Acres $12,364 $3,564
2020 Jurupa Valley Group,
LLC
43 To Be Determined
44 2025-26 TTM 38495 9.30 Acre $2,116 $256
Toll West Coast, LLC, a
Delaware limited liability
company

ESCALATION OF MAXIMUM SPECIAL TAXES
On each July 1, commencing on July 1, 2018 the Maximum Special Tax shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.

27 APPENDIX B

CITY OF CORONA
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

DESCRIPTION OF AUTHORIZED SERVICES
The services which may be funded with proceeds of the special tax of CFD No. 2016-3, as provided by Section 53313 of the Act, will include all costs attributable to maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right-of-way, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use. These services including the following:
(a) maintenance and lighting of parks, parkways, streets, roads and open space, which maintenance and lighting services may include, without limitation, furnishing of electrical power to street lights and traffic signals; repair and replacement of damaged or inoperative light bulbs, fixtures and standards; maintenance (including irrigation and replacement) of landscaping vegetation situated on or adjacent to parks, parkways, streets, roads and open space; maintenance and repair of irrigation facilities; maintenance of public signage; graffiti removal from and maintenance and repair of public structures situated on parks, parkways, streets, roads and open space; maintenance and repair of playground or recreation program equipment or facilities situated on any park; and (b) maintenance and operation of water quality improvements which include storm drainage and flood protection facilities, including, without limitation, drainage inlets, catch basin inserts, infiltration basins, flood control channels, fossil fuel filters, and similar facilities. Maintenance services may include but is not limited to the repair, removal or replacement of all or part of any of the water quality improvements, fossil fuel filters within the public right-of-way including the removal of petroleum hydrocarbons and other pollutants from water runoff, or appurtenant facilities, clearing of inlets and outlets; erosion repairs; and cleanup to improvements, and other items necessary for the maintenance and servicing of the water quality basin improvements within flood control channel improvements; and (c) public street sweeping, on the segments of the arterials within the boundaries of CFD No. 2016-3; as well as local roads within residential subdivisions located within CFD No. 2016-3; and any portions adjacent to the properties within CFD No. 2016-3; and In addition to payment of the cost and expense of the forgoing services, proceeds of the special tax may be expended to pay “Administrative Expenses,” as said term is defined in the Rate and Method of Apportionment.

The above services may be financed by proceeds of the special tax of CFD No. 2016-3 only to the extent that they are in addition to those provided in the territory of CFD No. 2016-3 before CFD No. 2016-3 was created or those provided in the territory annexed to CFD No. 2016-3 before the territory was annexed, as applicable.

28 APPENDIX C

CITY OF CORONA
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

PROPOSED BOUNDARIES AND POTENTIAL ANNEXATION AREA

BOUNDARIES

29

DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Finance and Information Technology Departments
2025-344

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

CHANGE ORDER WITH WORKDAY AND REQUEST FOR CHANGE ORDER

AUTHORIZATION
EXECUTIVE SUMMARY:

This staff report asks the City Council to approve a Change Order to increase the Workday Inc. Purchase Order, P23756, by $4,620 to a new total of $613,093 and to approve future change order authority for this vendor.

RECOMMENDED ACTION:

That the City Council:
a. Authorize the City Manager, or his designee, to issue a Change Order to increase Purchase Order P23756 with Workday Inc. by $4,620, from $608,473 to $613,093 for additional integration training hours for in-house staff for the Enterprise Resource Planning system.
b. Authorize the City Manager, or his designee, to negotiate and execute nonsubstantive extensions, change orders, and amendments up to 10% per year of the multi-year contract as authorized in the Corona Municipal Codes Section

3.08.070(I).

BACKGROUND & HISTORY:

The City Council approved a multi-year contract with Workday, Inc. on November 6, 2024, for the implementation of a new Enterprise Resource Planning (ERP) system and ongoing maintenance. The original first-year amount was $541,813. A change order authority of 20% was requested with the original approval on November 6th, however, no change order authority was approved, which means all adjustments need the Council’s approval.

On February 5, 2025, the City Council approved Change Order #1 in the amount of $66,660 for additional user training, bringing the cumulative first-year amount to $608,473.

ANALYSIS:

Staff has identified a need for further integration training for in-house Information Technology (IT) staff to ensure the successful implementation and long-term sustainability of the Workday system. This additional training will be provided through Change Order #2 in the amount of $4,620. Change Order #2 will bring the first-year cumulative total from $608,473 to $613,093. The additional training hours will save the City money in the long term by removing the need to rely on third-party resources for integration management.

Based on the contract's approval on November 6, 2024, staff does not currently have any change order authority for this vendor. In line with best practices for technology projects, staff recommends including a change order authority of up to 10% of each year’s contract amount. For the first year, this amounts to $61,309 based on the updated purchase order total. The change order authority request is to efficiently address any minor unforeseen costs that may arise during the project.

Workday Contract
Amount Approved
11/06/2024
Adjusted with Change
Orders
(Year 1 includes Change
Order #1 and #2)
Requested Change
Order Authority Up to
10%
Year 1 $541,813 $613,093 $61,309
Year 2 $669,354 $669,354 $66,935
Year 3 $908,732 $908,732 $90,873
Year 4 $569,908 $569,908 $56,990
Year 5 $581,306 $581,306 $58,130
Year 6 $592,929 $592,929 $59,292
Year 7 $604,789 $604,789 $60,478
Year 8 $616,885 $616,885 $61,688
Year 9 $629,221 $629,221 $62,922
Year 10 $641,807 $641,807 $64,180
Totals $6,356,744 $6,428,024 $642,797
FINANCIAL IMPACT:

Funding for the recommended actions is available in the ERP System, Operating and Maintenance Project No. 77880 within General Fund 110. Staff is requesting an increase of $4,620 to Purchase Order P23756 with Workday Inc. to incorporate the additional integration training hours. Change Order #2 will bring the first-year amount to $613,093.

No additional funding is needed as the change order will utilize contingency funds included in the project’s budget.

Additionally, staff recommends that the City Council approve future change order authority to address small change orders as they occur. Future change orders would utilize contingency funds included in the project’s budget. If a future proposed change order exceeds the requested 10% authorization or contingency funds are exhausted from changes with other vendors, staff will return to the City Council for the appropriate approvals.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is to approve a change order for Workday, Inc. and there is no possibility that approval of the recommended actions will have a significant effect on the environment.

Therefore, no environmental analysis is required.

PREPARED BY: KIM SITTON, FINANCE DIRECTOR
REVIEWED BY: CHRIS MCMASTERS, CHIEF INFORMATION OFFICER

DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Fire Department
2025-354

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

HAZMAT RESPONSE AGREEMENT-CORONA FIRE AND MURRIETA FIRE EXECUTIVE SUMMARY:

This staff report asks Council to approve a cooperative aid agreement for the City of Corona Fire Department to provide hazardous materials emergency response services to the City of Murrieta. The City of Murrieta Fire & Rescue does not maintain its own Hazardous Materials Response Team, and this agreement will ensure access to specialized services when needed. The Corona Fire Department staffs one of only four Office of Emergency Services (OES) certified Hazardous Materials Response Teams in Riverside County, positioning the Department as a regional resource with training, personnel, and equipment necessary to safely and effectively mitigate hazardous materials incidents.

RECOMMENDED ACTION:

That the City Council:
a. Approve the Hazardous Materials Response Cooperative Agreement with the City of Murrieta.
b. Authorize the City Manager, or their designee, to execute the Hazardous Materials Response Cooperative Agreement with the City of Murrieta.

BACKGROUND & HISTORY:

The City of Corona Fire Department (CFD) maintains a Type II OES-certified Hazardous Materials Response Team, one of only four certified teams in Riverside County, alongside the Hemet Fire Department, Riverside City Fire Department, and Riverside County Fire Department. Recognizing both the regional hazard risk and the absence of a local team in Murrieta, the Cities of Murrieta and Corona have negotiated a Cooperative Agreement to formalize the provision of hazardous materials emergency response services. Under this agreement, CFD will provide personnel, equipment, and expertise to hazardous materials incidents in Murrieta’s jurisdiction when requested, subject to resource availability and Corona’s primary responsibility to its own jurisdiction.

Incidents involving the release of hazardous substances pose significant risks to public health, safety, the environment, and require specialized resources for effective mitigation.

While Murrieta Fire & Rescue (MFR) provides comprehensive emergency response services to its community, it does not maintain a dedicated Hazardous Materials Response Team. To address this operational gap, MFR has historically relied on countywide and statewide mutual aid frameworks, including the Riverside County Fire Mutual Aid Plan and the California Emergency Services Act. While these systems ensure access to specialized resources, they often involve “Assistance-by-Hire” requests that may delay immediate deployment or incur direct costs to the requesting agency.

ANALYSIS:

The proposed Cooperative Agreement enhances regional public safety by ensuring agencies have reliable access to specialized hazardous materials response without creating or staffing their own teams. For Corona, this arrangement strengthens interagency partnerships and reinforces its role as a regional leader in special operations, while preserving operational discretion and the ability to prioritize local needs.

From a fiscal perspective, the agreement establishes a cost-effective framework. No reimbursement is required for the first six hours of CFD’s response. If an incident requires services beyond that period, the arrangement transitions to an “Assistance-by-Hire” model, with the City of Murrieta responsible for personnel costs at the City of Corona’s adopted hourly rate, in addition to the cost of disposable supplies and materials used.

This model provides Murrieta with predictable cost exposure, while ensuring that Corona is reimbursed for extended deployments.

Operationally, the agreement specifies that Murrieta will retain incident command authority within its jurisdiction, while requesting Corona’s technical support as needed.

Both agencies retain their independence, including responsibility for personnel compensation, insurance, and liability coverage. The agreement is voluntary in nature, clarifies indemnification obligations, and is authorized under California Government Code Section 55632.

FINANCIAL IMPACT:

There is limited financial impact associated with the recommended actions. There is no reimbursement for the first six (6) hours of hazardous materials response provided by the

Corona Fire Department within Murrieta’s jurisdiction; however, if a response extends beyond six hours, the agreement transitions to an Assistance-by-Hire arrangement under which Murrieta reimburses Corona at the City’s adopted hourly rate for hazardous materials team services, plus the cost of disposable supplies and materials. All costs associated with staffing, wages, benefits, insurance, and routine equipment maintenance remain the responsibility of each jurisdiction, ensuring that Corona does not incur ongoing expenditures while providing a clear mechanism for cost recovery in the event of prolonged or resource-intensive incidents.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action merely approves an agreement, and there is no possibility that approving the recommended action will have a significant effect on the environment.

PREPARED BY: BRIAN YOUNG, FIRE CHIEF
REVIEWED BY: BRIAN YOUNG, FIRE CHIEF
ATTACHMENTS:

1. Exhibit 1 – Cooperative Agreement

01375.0025 2004130.3
2004130.3

COOPERATIVE AGREEMENT BETWEEN THE

CITY OF MURRIETA AND THE CITY OF CORONA

FOR HAZARDOUS MATERIALS RESPONSES

1. PARTIES AND DATE.

This Cooperative Agreement, made and entered into this 1st day of September, 2025 (“Effective Date”), is by and between the City of Murrieta, a municipal corporation ("Murrieta"), and the City of Corona, a municipal corporation, (“Corona”). Murrieta and Corona are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

2. RECITALS.

WHEREAS, the City of Corona Fire Department (“CFD”) maintains a Hazardous Materials Response Team (“Hazmat Team”) that serves Corona and surrounding communities;
WHEREAS, the CFD Hazmat Team is Type II State Certified, created to identify and respond to incidents involving various types of hazardous materials through the use of specialized equipment and trained personnel;
WHEREAS, the City of Murrieta Fire Department (“MFD”) does not maintain a Hazmat Team;
WHEREAS, it is in the public interest that a cooperative agreement between the MFD and CFD occur through cooperative assistance for incidents of hazardous materials within MFD’s jurisdiction;
WHEREAS, the Parties acknowledge and agree that CFD’s response to a request for assistance may be delayed or denied pending an existing emergency or other demand on its equipment or personnel within CFD’s jurisdiction; WHEREAS, the Parties are authorized to enter into this Cooperative Agreement pursuant to California Government Code Section 55632; and WHEREAS, the Parties value intergovernmental relationships and continuously seek to improve response and recovery capabilities following incidents of hazardous materials.

NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions herein set forth, the Parties agree as follows:

3. TERMS.

01375.0025 2004130.3
2004130.3

3.1 Hazardous Materials Response. When requested by MFD, the CFD Hazmat Team shall respond with appropriate personnel and equipment to provide assistance with hazardous materials incidents within MFD’s jurisdiction, provided that such assistance does not interfere with the CFD Hazmat Team’s responsibility and ability to respond to emergencies of any type and hazardous materials within the CFD’s jurisdiction.

3.2 Limitations on Response. CFD’s obligations hereunder shall be expressly contingent upon its staffing and equipment availability, as well as existing fire conditions in the jurisdictional areas of Corona, as determined by Corona in its sole and absolute discretion. CFD’s response within the jurisdictional limits of Murrieta may not interfere with CFD’s responsibility or ability to respond to emergencies or other calls within its own jurisdictional area. CFD shall endeavor to notify MFD in advance when it knows that its equipment or personnel will not be available to respond within the jurisdictional limits of MFD.

3.3 Dispatch and On-Scene Services. Each Party shall be responsible for providing, or contracting for the provision of, dispatch services for its own equipment and personnel for all incidents to which it responds under this Agreement. MFD shall direct all incident scene operations and support activities, and shall request any additional assistance from CFD when needed.

3.4 Voluntary Assistance. The operation and implementation of this Cooperative Agreement is voluntary only and shall not create a duty to respond on the part of CFD. CFD shall not be held liable for failing to provide assistance or for the termination of assistance under this Cooperative Agreement.

3.5 Policies and Procedures. The specific details of the services to be provided by CFD under this Cooperative Agreement, as well as the general operational policies and procedures, which may be necessary to effectuate this Cooperative Agreement, shall be as determined by the CFD and MFD Fire Chiefs, or their designees.

The Fire Chiefs of the MFD and CFD, or their designees, shall meet annually to discuss and revise, as necessary, such operational policies and procedures under this Cooperative Agreement. Each Party agrees to work closely with each other in the performance of this Cooperative Agreement, to be available to each other at all reasonable times and to take all further actions necessary and reasonable to implement the full intent of this Cooperative Agreement.

3.6 Insurance.

3.6.1 Workers’ Compensation. Corona and Murrieta shall each maintain Workers’ Compensation Insurance or self-insurance for their own employees without cost to the other Party. In the event that an employee of either Party pursues a workers’ compensation claim for an incident which occurred while responding in the jurisdictional limits of MFD pursuant to this Cooperative Agreement, the Parties understand, acknowledge and agree that the Party employing such employee shall be responsible

01375.0025 2004130.3
2004130.3
and liable to process, defend and/or pay the claim as necessary. Each Party shall defend, indemnify and hold harmless, pursuant to Section 3.10 below, the other Party with respect to workers’ compensation claims filed by their own employees.

3.6.2 Additional Insurance. Each Party shall provide its own insurance or self-insurance for its own apparatus, equipment and employees, including general liability insurance and automobile insurance.

3.7 Independent Contractor Status. Corona and Murrieta shall pay all wages, salaries, and other amounts due to their own personnel in connection with any and all services under this Cooperative Agreement, as well as that which may be required by law. Each Party shall be responsible for all reports and obligations respecting their own personnel, including, but not limited to, social security taxes, income tax withholding, unemployment insurance, benefits and workers’ compensation insurance. Employees or agents of one Party shall not be deemed employees of the other for any purpose. Each Party shall be responsible for their respective costs incurred from operating, maintaining, and repairing the equipment used and any related performance under this Cooperative Agreement.

3.8 Representatives. Corona and Murrieta hereby designate their respective Fire Chiefs, or their designees, to act as their representatives for the performance of this Cooperative Agreement. Each representative shall have the power to act on behalf of their respective Party for all purposes under this Cooperative Agreement.

3.9 Compensation. No payment shall be made to CFD as compensation for assistance provided under this Cooperative Agreement for the first six (6) hours, commencing at the time of initial dispatch, of CFD Hazmat Team’s response time to a hazardous materials incident in MFD’s jurisdiction. If CFD’s Hazmat Team provides over six (6) hours of assistance to a hazardous materials incident in MFD’s jurisdiction, then the request shall revert to assistance-by-hire (ABH) from the time of initial dispatch at the annual adopted rate per hour of CFD’s Hazmat Team plus disposable supplies and materials used during the response.

3.10 Indemnification. Pursuant to California Government Code Section 895 et seq., each Party agrees to defend, indemnify, and hold harmless the other Party, their elected officials, employees, contractors, volunteers and agents from any claims, demands, causes of action, costs, expenses, losses, damages, injuries and liabilities, including wrongful death and attorney's fees, arising from each Party's performance of this Cooperative Agreement, except to the extent such liability is caused by the negligence or willful misconduct of the other Party.

3.11 Entire Agreement. This Cooperative Agreement and any other documents incorporated herein by specific reference set forth the entire and integrated agreement between the Parties. This Cooperative Agreement supersedes all prior oral and written

01375.0025 2004130.3
2004130.3
negotiations, representations, agreements, and dealings.

3.12 Amendments. This Cooperative Agreement shall not be amended nor modified, except by the written consent of bothParties. No provision or breach hereof shall be waived, except by the written consent of both Parties.

3.13 Assignment. Neither Party shall transfer, assign, or convey this Cooperative Agreement or any duties or obligations under this Cooperative Agreement without the prior written consent of the other Party.

3.14 Third Party Rights. The Parties do not intend to create rights in or grant remedies to any third party as a beneficiary to this Cooperative Agreement, or as a result of any duty, covenant, obligation, or undertaking established herein.

3.15 Governing Law. This Cooperative Agreement shall be interpreted, construed, and enforced in accordance with the laws of the State of California. Any action relating to this Agreement, whether in law or equity, shall be filed in the Superior Court of Riverside County.

3.16 Counterparts. This Cooperative Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original and all of which together shall constitute one and the same instrument.

3.17 Authority to Enter Agreement. The person or persons executing this Cooperative Agreement on behalf of each Party warrants and represents that he/she has the authority to execute and deliver this Cooperative Agreement on behalf of said Party and has the authority to bind the said Party to the provisions of this Cooperative Agreement. This Cooperative Agreement shall be binding upon heirs, executors, administrators, successors, and assigned of Parties.

3.18 Term. This Cooperative Agreement shall commence upon the Effective Date and shall continue for three (3) years, unless terminated by either Party by giving thirty (30) days' notice, in writing, to the other Party.

3.19 Notices. Any notice permitted or required to be provided pursuant to this Cooperative Agreement shall be sent to the following address, or such other address as each Party ay provide in writing for this purpose:

MURRIETA CORONA
Attn: Fire Chief Attn: Fire Chief
41825 Juniper Street 735 Public Safety Way, St. 201
Murrieta, CA. 92562 Corona, CA 92882
[email protected] [email protected]

01375.0025 2004130.3
2004130.3

3.20 Attorneys Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Cooperative Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.
[SIGNATURES ON FOLLOWING PAGE]

01375.0025 2004130.3
2004130.3
IN WITNESS WHEREOF, the Parties hereto have executed this Cooperative Agreement on the date and year first-above written.

MURRIETA: CITY OF MURRIETA CORONA: CITY OF CORONA
_____________________________ _____________________
Justin Clifton, City Manager Brian Young, Fire Chief
ATTEST:
___________________________________ _________________________ Cristal McDonald, City Clerk Sylvia Edwards, City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM:
_________________________________ ______________________ Tiffany Israel, City Attorney Dean Derleth, City Attorney

DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2025-349

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

CONTRACT CHANGE ORDER WITH RESOURCE ENVIRONMENTAL, INC. FOR THE

REMOVAL OF NEWLY DISCOVERED HAZARDOUS MATERIAL FROM THE OLD PD BUILDING DEMOLITION, CAPITAL IMPROVEMENT PROJECT NO. FC-2023-09 EXECUTIVE SUMMARY:

This staff report requests that the City Council authorize a Contract Change Order for Resource Environmental, Inc., in the amount of $199,649, to dispose of newly discovered hazardous material not previously identified during pre-construction testing.

RECOMMENDED ACTION:

That the City Council:
a. Authorize the City Manager, or his designee, to issue a Contract Change Order in the amount of $199,649 to Resource Environmental, Inc. for the removal of newly discovered hazardous materials during demolition activities. b. Authorize the City Manager, or his designee, to execute a Contract Change Order with Resource Environmental, Inc. to increase the contract amount by $199,649, amending the total contract amount to $1,813,081.84, including any nonsubstantive extensions, change orders, purchase orders, and amendments up to $181,301, which is equivalent to 10% of the revised contract amount.

c. Authorize a budgetary transfer in the amount of $200,000 from the Skyline Trail Access Bridge, Capital Improvement Project No. FC-2022-21 to the Old PD Building Demolition, Capital Improvement Project No. FC-2023-09 within the General Fund 110.

BACKGROUND & HISTORY:

On December 4, 2024, the City Council awarded Notice Inviting Bids (NIB) 25-015SB to Resource Environmental, Inc. in the bid amount of $1,560,680 for the demolition of the Old PD building located at 849 W. Sixth Street. The Capital Improvement Project, FC2023-09, includes re-routing of existing communications cabling and equipment, demolishing the building, preserving a portion of the parking lot for use by the County of Riverside Courts, providing a continuous sidewalk pathway from City Hall to the front of the Historic Civic Center, and installing irrigation and grass. A Notice to Proceed was subsequently issued to Resource Environmental Inc., and work began at the site on March 4, 2025.

ANALYSIS:

During the development of plans and specifications for the project, a pre-demolition hazardous materials survey was performed on the building based on the building's age to help identify any materials that may need special handling and disposal. During the survey, potential asbestos-containing materials were identified and sampled. Over 108 items were tested for the presence of asbestos. Materials that tested positive and required remediation were identified and included items such as mastic (an adhesive used in flooring and roofing) and roof flashing seal. These items were quantified and identified in the bid documents for prospective bidders to bid on. All identified items were removed via proper protocols prior to the beginning of the demolition process.

Towards the end of the building demolition, while excavating dirt located adjacent to a retaining wall, a black tar substance was revealed on the stucco. The suspect material was tested and found to be positive for asbestos. Although above-ground stucco samples were previously tested and found to be free of asbestos, the tar substance was located below the ground level surface and, therefore, was not tested and identified. This resulted in additional work necessary to contain the material and safely dispose of it. The additional cost is $199,649, which is over 10% of the original contract amount of $1,560,680. Per Corona Municipal Code Section 3.08.050 (H), change orders greater than $100,000 or 10% of the original contract amount for public projects must be approved by the City Council. Staff thoroughly reviewed the City’s options for proceeding with the Change Order and believe that separately bidding the change order would provide no competitive advantage and would be futile because of the: (i) substantial delay in completion of the needed change order work to complete the Project, (ii) the need to preserve the original contractor’s warranty and performance obligations over all work on the Project, and (iii) avoidance of potential issues associated with coordination and overlapping of physical space, project experience, interrelated nature of work, and proximity to the original scope of work if a second, separate contractor were to be used for the change order work.

Therefore, staff requests approval for the change order to finish demolition activities for the building and move forward with completing the rest of the project scope. The original project was anticipated to be completed by the end of August 2025. Based on the additional work, it is now anticipated that the work will be completed in early November 2025.

FINANCIAL IMPACT:

The project is currently funded by the American Rescue Plan Act (ARPA) Fund 413 and Measure X Fund 120. Additional funding in the amount of $200,000 is requested to complete the project.

Staff recommends a budgetary transfer from the Skyline Trail Access Bridge Project to Old PD Building Demolition Project within the General Fund 110, as follows:

Project No. Fund Current
Balance
Transfer
Amount
Revised
Balance
FC-2023-09
Old PD
Building
Demolition
Project
General Fund
110
$0.00 $200,000.00 $200,000.00
FC-2022-21
Skyline Trail
Access Bridge
General Fund
110
$561,079.39 ($200,000.00) $361,079.39
Total: $561,079.39 $0.00 $561,079.39
Following approval of this transfer, sufficient funding will remain for the Skyline Trail Access Bridge to continue working on this project.

ENVIRONMENTAL ANALYSIS:

These actions are categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (CEQA), which states that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination and is therefore exempt from CEQA. Therefore, no environmental analysis is required, and staff has filed a Notice of Exemption with the County of Riverside.

PREPARED BY: TRACY MARTIN, SENIOR PROJECT MANAGER
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
Attachments:

Exhibit 1 – Change Order

RESOURCE ENVIRONMENTAL, INC.

Date
CA 92882
To Email:

Company
From Email:

Company
Subject: Request for Change to contract
RFC#- P-5 Abatement Per Converse Consultant Written Plan Description Hours Days Rate
8 10 $102.52
8 10 $99.89
8 10 $128.16
Other Charges Unit Quantity Rate
1 1 $15,125.38
Equipment (Shop vacs, showers, etc) 1 1 $13,296.00
Excavator 210 W/ Thumb Bucket (Weekly Rental) 1 10 $1,050.00 AQMD Notification P-5 1 1 $1,407.45
Diesel Fuel (Per Gallon) 10 85 $4.99
1 10 $450.00
Disposal Unit Quantity Rate
1 30 $3,000.00
Transportation Unit Quantity Rate
10%
10%
10%
5%

GRAND TOTAL FOR THIS CHANGE ORDER
Previous Change Orders
Original Contract
Revised Contract

CHANGE TO CONTRACT SCHEDULE
All terms and conditions of the original contract still apply.

Approved/Accepted
Signature Name/Title Date
$4,241.50
Haz Operator 1 $10,252.80

DESCRIPTION OF CHANGE

COST BREAKDOWN
Tracy Martin [email protected]
Senior Project Manager Corona
$13,296.00
$15,125.38
$8,201.60
$42,428.00
815 W. 6th Street Corona,
Unforseen P-5 Abatement on CMU Wall (Approx. 30 FT x 11Ft Height)- Removal of 1,995 SF Black Tar-like material on CMU Wall. Approx. 1,900 SF of Soil Against the Retaining Wall. Approx. 5 Sf of AsbestosContaminated Soil. Approx. 330 SF of concrete Foundtion will need to be Hepa Vacuumed. Approx. 1,040 SF of Debris (collapsed Retaining Wall) will need to be double bagged onto 6 mil Printed (Haz) Bags Sealed With Duct Tape. 8 Additional Working Days to Complete P-5 Abatement. Work Will Be Done With Excavator Machine with Thumb Bucket.

Transportation Mark-Up $0.00
Amount
Subtotal $90,000.00
$0.00
20 Yard Bins (Roll Top) $90,000.00
Track skidsteer S-650 $4,500.00
Change Order
$1,407.45
$10,500.00
Labor Subtotal
Materials (poly, tape, glue, etc.)

PROJECT MEMORANDUM
Mario Medina [email protected]
Address:

Amount
Man-Power
1 Project Name Old
Project No. RE 24-113
Resource Env
8/12/2025
Amount
3 $23,973.60
Asbestos Foreman
Asbestos Laborer
$4,907.03
$0.00
$181,498.33
Amount
Equip/Materials Subtotal
Subtotal
Change Order & Other Charges Subtotal
$199,648.16
Disposal Mark-Up $9,000.00
Labor Mark-Up $4,242.80
$49,070.33
Equip/Materials Mark-Up
ASBESTOS · LEAD · DEMOLITION · MOLD · SPECIALTY CLEANING WWW.RESOURCEENVIRONMENTAL.COM Page 123 of 289 LIC#864417 DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2025-07

REQUEST FOR CITY COUNCIL ACTION
WAIVER FROM CORONA MUNICIPAL CODE SECTION 15.60.080 ON THE

UNDERGROUNDING OF EXISTING OVERHEAD UTILITY WIRES LOCATED ALONG 519 E TENTH STREET (APPLICANT: CESAR MONDRAGON)
EXECUTIVE SUMMARY:

This staff report asks the City Council to waive the requirement of Corona Municipal Code (CMC) Section 15.60.080 on the undergrounding of the existing overhead utility wires located at 519 E Tenth St. CMC Section 15.60.080 requires overhead wires that transmit less than 34,000 volts and provide service to a structure that is enlarged, or an addition is made thereto to be relocated underground. In this case, a vacant parcel will be developed with a new single-family dwelling. According to CMC Section 15.60.060, the City Council may grant a waiver from the requirement of CMC Section 15.60.080 if the undergrounding of the overhead wires would be unreasonable, impractical, and cause undue hardship to the applicant or the public.

RECOMMENDED ACTION:

That the City Council grant a waiver from Section 15.60.080 of the Corona Municipal Code for the undergrounding of poles and overhead utility wires located at 519 E Tenth Street.

BACKGROUND & HISTORY:

The property owner of 519 E Tenth Street plans to construct a new single-family residence and an accessory dwelling unit on the 0.20-acre property. The property is located along East Tenth Street between Grand Boulevard and South Joy Street.

CMC Section 15.60.080 requires overhead wires that transmit less than 34,000 volts to be relocated underground when a new building or structure is proposed, or an addition is made to an existing structure or building. The applicant submitted a request to the City on July 17, 2025, requesting that the City Council grant a waiver from the undergrounding of utility poles and overhead wires that run from the property’s frontage on Tenth Street to poles on the western side and northeast corner of the lot. The applicant has indicated that the overhead wires will continue to exist above ground beyond the boundary of the project site to the north, and that the cost of doing this public improvement would be financially infeasible based on the scope of the project.

ANALYSIS:

Section 15.60.080 of the CMC recognizes above ground utility wires exist within the City and are considered nonconforming to the requirement of CMC Section 15.60.030. Section

15.60.030 prohibits above ground poles, wires, and associated structures, irrespective of the use or proposed use of the structure of building it is intended to serve. However, CMC Section 15.60.060 allows the City Council to grant a waiver to this requirement if the finding can be made that the undergrounding of the utility wires would be unreasonable, impractical, and cause undue hardship to the applicant or public.

Staff have determined that the finding exists for the City Council to grant the waiver for the following reasons:
a) The overhead wires will continue to remain above ground beyond the boundaries of the project site northeast of South Joy Street along the alley located in the northern side of the property.
b) The approximate cost to underground electrical conduit, relocate powerlines, and remove the power poles has been estimated to be $30,000 causing financial hardship to the applicant.

FINANCIAL IMPACT:

The applicant has paid the Utility Underground Waiver Request fee of $2,013.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA, which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies to only projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in questions may have a significant effect on the environment, the activity is not subject to CEQA. There is no possibility that this action on granting a waiver to the requirement within the Corona Municipal Code will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: BRYAN OSEGUEDA, ASSISTANT ENGINEER
REVIEWED BY: JOANNE COLETTA, PLANNING AND DEVELOPMENT DIRECTOR ATTACHMENTS:

1. Exhibit 1 – Location Map

2. Exhibit 2 – Pole Location

3. Exhibit 3 – Waiver Request Letter

Location Map
EXHIBIT 1

EXHIBIT 2
60 feet of wire
160 feet
of wire

EXHIBIT 3

EXHIBIT 3 Page 130 of 289
DATE: 09/03/2025
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2025-341

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

ZONE TEXT AMENDMENT 2025-0001 AMENDING TITLE 17, ZONING CODE, OF THE

CORONA MUNICIPAL CODE TO ESTABLISH REGULATIONS FOR FEATHER FLAGS

AND AMEND THE REVIEW PROCESS FOR PROJECTS THAT REQUIRE

ARCHITECTURAL REVIEW BOARD AND CONDITIONAL USE PERMIT APPROVAL (AP
EXECUTIVE SUMMARY:

This staff report asks the City Council to approve an ordinance to amend Chapter 17.74 of the Corona Municipal Code (CMC) to establish regulations for feather flags, and Chapter 17.100 of the CMC to establish a review process for projects that require an Architectural Review Board and Conditional Use Permit approval; and approve a resolution establishing a permit application fee for feather flags. The Planning and Housing Commission recommended approval of the request to the City Council.

RECOMMENDED ACTION:

That the City Council:
a. Approve Zone Text Amendment 2025-0001, as recommended by the Planning and Housing Commission.
b. Introduce, by title only, and waive full reading of consideration of Ordinance No. 3420, first reading of an ordinance amending Sections 17.74.030, 17.74.080 and

17.100.020 of Title 17 (Zoning) of the Corona Municipal Code to establish regulations for feather flags and to amend the review process for projects requiring

a Conditional Use Permit and Architectural Review Board approval (ZTA2025- 0001).
c. Adopt Resolution 2025-092, establishing a permit application fee for feather flags, and update the Citywide Master Fee Recovery Schedule to include the new application fee.

BACKGROUND & HISTORY:

Feather Flags
At the City Council meeting on July 2, 2025, the City Council directed staff to establish regulations for feather flags and create a feather flag permit. A feather flag is a vertical banner attached to a single pole, temporarily staked into the ground. The banner is used as a means of advertising a product, business, or event. The City Council discussed limiting feather flags to five per property for a period not to exceed a total of 60 days in a calendar year and restricting the use to advertising special sales, events, or grand openings.

Architectural Review
The Architectural Review application described in CMC Chapter 17.100 applies to the site plan and architecture of new buildings and structures, or the addition to buildings and structures that front, side, or rear on Grand Boulevard. The architectural review process existed before the city established the Precise Plan application review process required by CMC Chapter 17.91, which is a site plan and architectural review for certain new residential developments, commercial developments, and developments located in specific plans. Decisions on architectural review and precise plan applications are discretionary by the Planning and Housing Commission (Commission). Per CMC Section

17.100.010, the Commission functions as the Architectural Review Board when deciding on architectural review applications.

The objective findings that need to be made by the Commission for granting an architectural review and precise plan are similar. Projects are required to:
 Comply with the provisions of Title 17, Zoning Code, and other applicable provisions of the Corona Municipal Code and applicable specific plan,  Comply with objective development standards required by the zoning of the site, and
 Comply with applicable design guidelines.

The precise plan process listed in CMC Section 17.91.020(A)(2) takes into consideration that a project may also require a conditional use permit (CUP). In that event, the precise plan yields to the CUP, provided that the CUP materials and findings also address the requirements of the precise plan. This would occur when a project involves the construction of a new building or physical changes to an existing developed property

exceeding 30% of the site area or building elevations. This prevents redundant applications with the same material being covered for the same project.

The architectural review process in CMC Chapter 17.100 does not consider that a property subject to architectural review may require a CUP. Therefore, ZTA2025-0001 proposes to add text similar to the text provided in CMC Section 17.91.020 (A)(2) for the precise plan process, which would allow an architectural review to yield to a CUP should a project require both an architectural review and a CUP application.

ANALYSIS:

PROPOSED AMENDMENT
The amendment to the Sign Ordinance in Chapter 17.74 of the CMC is shown in Exhibit

1. Sections 17.74.030 and 17.74.080 are proposed to be amended and would:
 Add a definition for feather flags.
 Establish a feather flag permit.
 Establish criteria for the use of feather flags on private property:
 Allowed for commercial, industrial and multiple dwelling rentals containing 50 or more units;
 Each property or commercial/business center is limited to five feather flags;  The display of feather flags is limited to a total of 60 days in a calendar year;  Feather flags shall be spaced no closer than 30 feet from another feather flag on the same property;
 The feather flag shall not augment existing signage for the business or premises and shall be limited to special events, promotions or grand openings;
 The feather flag shall be located entirely on-site and not within the public right-of-way; and
 The feather flag shall be maintained in good condition and is not torn or ragged.

The amendment to the Architectural Review Board Ordinance in Chapter 17.100 of the CMC is shown in Exhibit 1. The approval process for a project per Section 17.100.020 is proposed to be amended to include that in the event a major CUP is required according to the procedures in Chapter 17.92 in addition to the architectural review, only the CUP application need be filed, provided that the application materials and findings also address the requirements of this chapter.

PERMIT APPLICATION FEE
The feather flag permit is an over-the-counter permit. The permit fee was evaluated based on the review and processing time by staff. The proposed fee for the feather flag permit is $67.