Corona City Council
October 1, 2025

9/15/2025 7:56:06 AM Page 17 of 19
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

9/15/2025 7:56:06 AM Page 18 of 19
records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

9/15/2025 7:56:06 AM Page 19 of 19
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

DATE: 10/01/2025
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2025-373

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

PROFESSIONAL SERVICES AGREEMENT WITH CWE, A CALIFORNIA

CORPORATION, FOR DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR

THE CORONA DRAIN LINE
EXECUTIVE SUMMARY:

This staff report asks the City Council to approve the Professional Services Agreement with CWE, a California corporation, in the amount of $408,178 for the design and construction support services for the Corona Drain Line 9A Storm Drain Improvements Project. Completion of the project will minimize street flooding and continue to expand and complete sections of the storm drain master plan.

RECOMMENDED ACTION:

That the City Council:
a. Award Request for Proposal No. 25-065AT to CWE, a California corporation, for design and construction support services for the Corona Drain Line 9A – Project, No. ST- 2024-03.
b. Approve the Professional Services Agreement with CWE, a California corporation, for the Corona Drain Line 9A – Project, No. ST- 2024-03, in the amount of $408,178, and waive any minor irregularities in the proposal.

c. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with CWE, a California corporation, in the amount of $408,178, including any non-substantive extensions, change orders, purchase orders, and amendments up to the amount authorized in Corona Municipal Code Section

3.08.070(I), which is equivalent to $40,818 or 10%.

BACKGROUND & HISTORY:

On May 15, 2024, the City Council approved a Cooperative Agreement with the Riverside County Flood Control & Water Conservation District (RCFC&WCD) to fund the design and construction of the Corona Drain Line 9A, (Agreement No. 2-0-10047). The proposed storm drain will provide flood protection to businesses and residences along Magnolia Avenue by further extending the City’s storm drain system to collect runoff at Kellogg Avenue and conveying it to an existing City-owned storm drain beginning at Mount Wilson, a private street, just west of Rimpau Avenue.

The project will include the installation of catch basins and underground piping to mitigate flooding in the area. The project will also include pavement improvements and any upgrades to curb ramps to meet compliance with the Americans with Disabilities Act (ADA).

ANALYSIS:

Request for Proposals (RFP) 25-065AT for design engineering services for the Corona Drain Line 9A —Project was advertised on May 05, 2025, pursuant to CMC Section

3.08.110 Non-Public Projects formal bidding procedure and posted on the City’s bidding portal, PlanetBids. A total of 700 PlanetBids Network vendors and 723 City of Corona vendors were notified. On June 10, 2025, eight (8) proposals were received through the PlanetBids bidding service. The following is a summary of the top three proposal evaluation results:

Firm Location Evaluation
Ranking
CWE Fullerton, CA 1
Michael Baker International, Inc. Temecula, CA 2
Engineering Resources of Southern
California, Inc.

Redlands, CA 3
Psomas Santa Ana, CA 4
J Smith & T. Muli Inc. Mission Viejo, CA 5
WestLAND Group, Inc. Rancho Cucamonga, CA 6
Cvaldo Corp La Jolla, CA 7
EXP US Services, Inc Riverside, CA 8
Based on the proposal evaluation analysis, which scores the consultant on categories such as qualifications, competency, and project understanding, CWE’s team has the required skills, experience, and staffing to execute the scope of work for this project.

With the Council’s approval, the design is anticipated to be completed by winter 2026/2027 and construction to begin in Spring 2027, lasting approximately one year.

FINANCIAL IMPACT:

Funding for the recommended actions is available in the Corona Drain Line 9A Capital Improvement Project No. ST-2024-03 within the Public Works Grants/Agreements Fund 243. The Riverside County Flood Control & Water Conservation District has granted funding for the project.

The design and engineering services cost is outlined as follows:

Consultant………………………………………………………………………………….….…
………$408,178
Contingency………………………………………………………………….............................. ... $40,818
Total
Costs……………………………………………………………….………….……………….$4
48,996
ENVIRONMENTAL ANALYSIS:

These actions are categorically exempt from the California Environmental Quality Action (CEQA), as the actions are not a “project” as defined by CEQA (PRC Section 21065 and CEQA Guidelines Section 15378), guidelines which define a “project” as the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or reasonable foreseeable indirect physical change in the environment, and that is an activity directly undertaking by any public agency including public works construction and related activities. These actions involve the approval of a professional services agreement. Therefore, no environmental analysis is required currently. After approval of the recommended actions herein, staff will proceed with this project's design and environmental document phase. Any applicable documentation will be prepared and filed at that time.

PREPARED BY: ISMAEL RIVERA, ASSOCIATE ENGINEER
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
ATTACHMENTS:

1. Exhibit 1 – Location Map

2. Exhibit 2 – Professional Services Agreement

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 (CITY ATTY: 05-19)

CITY OF CORONA

PROFESSIONAL SERVICES AGREEMENT

WITH CWE
(DESIGN, PREPARATION, AND CONSTRUCTION SUPPORT SERVICES – STORM DRAIN LINE 9A IMPROVEMENTS PROJECT, PROJECT NO. ST-2024-03, RFP 25- 065AT)

1. PARTIES AND DATE.

This Agreement is made and entered into this ______day of _____________, 2025 (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and CWE, a California corporation with its principal place of business at 1561 East Orangethorpe Avenue, Suite 240, Fullerton, CA 92831 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing Design, Preparation, and Construction Support services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such services for the Storm Drain Line 9A Improvements project, project No. ST-2024-03 (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Design, Preparation, and Construction Support consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 2 (CITY ATTY: 05-19)

3.1.2 Term. The term of this Agreement shall be from _________________ to June 30, 2027 (“Term”), unless earlier terminated as provided herein. Consultant shall complete the Services within the Term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.6.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other completion schedule or milestones which may be separately agreed upon in writing by the Parties. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All Services performed by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.

The key personnel for performance of this Agreement are as follows:

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 3 (CITY ATTY: 05-19)

3.2.5 City’s Representative. The City hereby designates Savat Khamphou, Public Works Director, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates Vik Bapna, Principal, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant agrees that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations; Employee/Labor Certifications. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 4 (CITY ATTY: 05-19)
Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9.1 Employment Eligibility; Consultant. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant.

Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Consultant shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 3.2.9 or any of its subsections.

3.2.9.2 Employment Eligibility; Subcontractors, Consultants, Subsubcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section

3.2.9.1. 3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, subsubcontractors or subconsultants to meet any of the requirements provided for in Sections 3.2.9.1 or 3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

3.2.9.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 5 (CITY ATTY: 05-19)

3.2.9.5 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.9.6 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad, Consultant shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuelpowered engine. Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Consultant commences any Services under this Agreement, Consultant shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subconsultants.

Consultant shall also require all of its subconsultants to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 minimum per occurrence for bodily injury, Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 6 (CITY ATTY: 05-19)
personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability:
[***INSERT AMOUNT - TYPICALLY $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 minimum per accident for bodily injury or disease.

3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

3.2.10.4 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Waiver of Subrogation – Workers’ Compensation and
Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Consultant. (C) All Coverages. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Consultant. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

3.2.10.5 Other Provisions; Endorsements Preferred. Consultant shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Consultant:

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 7 (CITY ATTY: 05-19)
(A) Waiver of Subrogation – All Other Policies. Consultant hereby waives all rights of subrogation any insurer of Consultant’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Consultant.

Consultant understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer. (B) Notice. Consultant shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Consultant. Consultant understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.

3.2.10.6 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services under this Agreement commence, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.

3.2.10.7 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.

3.2.10.8 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M. Best’s rating no less than A-:X and authorized to issue the required policies in California.

3.2.10.9 Verification of Coverage. Consultant shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 8 (CITY ATTY: 05-19)

3.2.10.10 Reporting of Claims. Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.2.10.11 Sub-Consultants. All sub-consultants shall comply with each and every insurance provision of this Section 3.2.10. Consultant shall therefore not allow any sub-consultant to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the sub-consultant has secured all insurance required under this Agreement.

3.2.10.12 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.

3.2.11 Safety. Consultant shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.

3.2.12 Payment Bond. The California Department of Industrial Relations (“DIR”) has communicated to the City that there is a possibility that a payment bond may be required for certain services provided in connection with a public works project. Since such a requirement is currently contrary to the industry standard for the services provided by Consultant under this Agreement and since there is no direct legal authority for this position, the City is not requiring Consultant to provide a payment bond at this time. However, the City hereby reserves the right to require the Consultant to obtain and provide a payment bond for some or all of the Services provided by the Consultant under this Agreement.

If the City determines that a payment bond is required for the services pursuant to Civil Code Section 9550 or any other applicable law, rule or regulation, Consultant shall execute and provide to City a payment bond in an amount required by the City and in a form provided or approved by the City. In the event a payment bond is required, the City agrees to compensate Consultant for all documented direct costs incurred by Consultant for such payment bond. The Parties shall memorialize the terms of such additional compensation and any other terms and conditions associated with the payment bond in an amendment to this Agreement.

3.2.13 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 9 (CITY ATTY: 05-19)

3.3 Fees and Payments.

3.3.1 Rates & Total Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed Four Hundred Eight Thousand One Hundred Seventy-Eight Dollars ($408,178.00) (“Total Compensation”), without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant.

The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Consultant is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Consultant and its subconsultants shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are applicable. Consultant and its subconsultants shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no consultant or subconsultant may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. It is most efficient for the Consultant to obtain a copy of the prevailing wages in effect at the commencement of this Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 10 (CITY ATTY: 05-19)
Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Consultant may obtain a copy of the prevailing wages from the City’s Representative. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6 Apprenticeable Crafts. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Consultant employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Consultant.

3.4 Termination of Agreement.

3.4.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, as well as any authorized reimbursable expenses, and Consultant shall be entitled to no further compensation.

Consultant may not terminate this Agreement except for cause.

3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5 Ownership of Materials and Confidentiality.

3.5.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically, electronically or otherwise recorded or stored, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 11 (CITY ATTY: 05-19)
to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of five (5) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. In addition, before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.5.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.5.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or reuse of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.5.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.5.5 Confidentiality. All Documents & Data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. All Documents & Data shall not, without the prior written consent of City, be used or reproduced by Consultant for any purposes other than the performance of the Services. Consultant Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 12 (CITY ATTY: 05-19)
shall not disclose, cause or facilitate the disclosure of the Documents & Data to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant that is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6 General Provisions.

3.6.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:

Consultant:

CWE
1561 East Orangethorpe Avenue, Suite 240
Fullerton, CA 92831
Attn: Vik Bapna, Principal
City:

City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: Savat Khamphou, Public Works Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant’s obligation to indemnify shall survive Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 13 (CITY ATTY: 05-19)
expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.

3.6.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code Sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.6.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.5 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.6.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

3.6.6.1 Subconsultants; Assignment or Transfer. Consultant shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Consultant shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subconsultants, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.

3.6.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.6.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 14 (CITY ATTY: 05-19)

3.6.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.6.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.6.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.12 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.

3.6.15 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 15 (CITY ATTY: 05-19)
understandings or agreements. This Agreement may only be modified by a writing signed by both Parties.
[SIGNATURES ON NEXT 2 PAGES]
Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 16 (CITY ATTY: 05-19)
CITY’S SIGNATURE PAGE FOR

CITY OF CORONA

PROFESSIONAL SERVICES AGREEMENT

WITH CWE
(DESIGN, PREPARATION, AND CONSTRUCTION SUPPORT SERVICES – STORM DRAIN LINE 9A IMPROVEMENTS PROJECT, PROJECT NO. ST-2024-03, RFP 25- 065AT)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.

CITY OF CORONA
By: __________________
Savat Khamphou
Public Works Director
Reviewed By: _______________
Javier Luna
CIP Manager/Assistant City Engineer
Reviewed By: _______________
Keegan Olds
CIP Supervisor
Reviewed By: _______________
Ismael Rivera
Associate Engineer
Reviewed By: _______________
Yasmin Lopez
Purchasing Manager
Attest: _________________________
Sylvia Edwards, City Clerk
City of Corona, California
Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 17 (CITY ATTY: 05-19)
CONSULTANT’S SIGNATURE PAGE FOR

CITY OF CORONA

PROFESSIONAL SERVICES AGREEMENT

WITH CWE
(DESIGN, PREPARATION, AND CONSTRUCTION SUPPORT SERVICES – STORM DRAIN LINE 9A IMPROVEMENTS PROJECT, PROJECT NO. ST-2024-03, RFP 25- 065AT)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.

CWE
a California corporation
By: _________________________
Vik Bapna
CEO
By: _________________________
Jason Pereira
Secretary
Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 18 (CITY ATTY: 05-19)
EXHIBIT “A”

SCOPE OF SERVICES
Task 1: Project Management
Consultantshall provide proactive management and coordination of project elements to expedite and help maintain the proposed design schedule. This includes active coordination with the City, RCFC&WCD, resource agencies, and team members as necessary to seek and obtain timely information to keep the project on schedule. At a minimum, project coordination will occur at the following milestones:
► Project Kick-off
► Design Review at the preliminary design level
► Design Review at the 60% design level
► Design Review at the 90% design level
Deliverables:
• Monthly progress reports submitted with monthly invoices • Meeting agendas, meeting summaries, and project meeting action lists • Project schedule updates
Task 2: Topographic Survey and Boundary Control
Consultant shall provide field work to prepare a Topographic Map for the project site.

The limits of the topographic survey will be the immediate vicinity of the project within the public ROW and the improved roadways along the property frontage. The topographic survey will comprise of identified visible site features such as roadways, pavements, evidence of significant traveled ways, walls, fences, trees 4-inches and larger in diameter, and visual utility infrastructure. Consultant shall obtain a succession of spot elevations to define the general terrain of the site and immediately adjacent improvements to produce mapping at a 1- foot contour interval. Field survey includes cross-sections of the road corridors every 50 feet, with smaller intervals at intersections with planned improvements.

Mapping – Consultant shall produce the mapping in a reproducible hard copy and electronic format. The signed hardcopy Topographic Map will be an instrument of service.

Electronic mapping will be completed in an AutoCAD format and can be transferred and used by other team consultants for their work, as a courtesy. The mapping is anticipated to be
compiled at 1” = 20’ and will also indicate individual spot elevations at various locations throughout the site. Consultant’s survey team shall take a series of photographs for future reference and documentation of current field conditions encountered during the time of survey. The vertical control for the survey will be tied to the NAVD88, and the horizontal location and rotation of the mapping is anticipated to be on NAD83. Pothole locations will be provided as part of the Utility Coordination task.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 19 (CITY ATTY: 05-19)
Deliverables:
• Electronic copy of original field surveys in AutoCAD
• Base map topography in electronic PDF format
Task 3: Utility Coordination
Utilities Research - Consultant shall prepare utility notification letters (preliminary, First Notification, and Final Notification) and request as-built plans from utility agencies including, but not limited to: water, electric, gas, telephone, cable, TV, and other applicable utility.

Utility Locating – Consultant shall perform up to six (6) utility potholes including traffic control and City/County no-fee permit. Consultant’s standard pothole is 12” x 12” , performed to the top of pipe or encasement with sand backfill and a permanent surface patch. Consultant shall coordinate with the City to determine the locations where potholing is required to determine crossing information. Consultant shall coordinate to have a City Engineer onsite during utility potholing in the field. Consultant shall prepare a pothole location map to identify the required pothole locations in the field. Consultant’s proposal includes a total ‘Not to Exceed’ fee for boring services and overhead rate as a separate subtask item in the fee proposal.

Utility Relocation Coordination - Consultant’s design team will take the lead in coordinating with utility companies for the relocation of their facilities, with the assistance of the City, if relocation is determined to be required.

Existing Utilities Base Map – Consultant shall produce an existing utilities base map in CAD format to be used on the design plans.

Deliverables:
• Utility Notification Letters and matrix log of interactions/communications • Utility Potholing Location Map
• Final pothole report (one hard copy and pdf electronic format) • Existing Utilities Base Map
• Utility conflict report with exhibits
• Utility relocation plans and costs (if needed)
• Review of utility company prepared relocation plans (assume 20 hrs) Task 4: Regulatory Compliance
Mitigated Negative Declaration
Consultant shall develop a MND under CEQA for the proposed project. Consultant shall also prepare a MMRP based on the mitigation measures identified in the MND. Consultant assumed that the Draft MND will be reviewed by the City staff. Consultant anticipates making one revision to incorporate the City comments in the draft MND to prepare it for public review.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 20 (CITY ATTY: 05-19)
The City will be the lead agency. The MND will be prepared per CEQA Section 15063 and 15070. The CEQA document will be based on the premise that land use will not be changed because of the Project and current conditions, such as long-term air quality, water quality, or other local environmental impacts are not expected to be altered by the Project.

The presence of cultural resources will be assessed under the subtask below and information from those studies will be incorporated into the documentation as part of this task. A preliminary biological assessment was performed, and it is determined a biological study for endangered species is not needed.

To evaluate the potential impacts, Consultant shall take the following steps:
► Complete the studies indicated in this task.
► Complete the project description for the evaluation of short-term impacts during construction and long-term impacts after project completion
► Complete the Initial Study (IS) checklist used by the City. Describe the mitigation measures for short-term construction impacts. The impacts may require Tier III construction equipment, limiting operating hours, complying with the Construction General Permit (CGP) for stormwater runoff, and other standard construction impact mitigation measures. Mitigation for long-term impacts is not anticipated.
► Complete the Notice of Determination (NOD) for the City to certify the project as a MND.

The MND will be circulated for a 30-day public review. Consultant shall prepare public notices, response to comments, final MND, and the NOD. Consultant assumed that the City as the lead agency, will distribute notices and documents, and will pay filing fees, which are not included in the fee proposal.

Deliverables:
• Draft and Final MND, NOD, response to comments, and certification in electronic (PDF) format.

Environmental Studies
Consultant’s project design team has identified the following studies as being necessary to support the CEQA and environmental permitting processes:

Cultural Resources Study: Consultant shall complete the following for the Cultural Resources Study:

Record Search: Consultant shall conduct a Cultural (archaeological and historical) resources review, and a literature search of the Project area and a 0.5-mile buffer through the SouthCentral Coastal Information Center (SCCIC) at California State University, Fullerton, to determine if previously recorded resources exist in the Project area. The objectives of this search are to:
► Establish the status and extent of previously recorded sites, surveys, and excavations in and immediately adjacent to the Project area
► Note what type of sites might be expected to occur in the Project area Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 21 (CITY ATTY: 05-19)
Field Survey: Consultant will conduct a systematic on-site pedestrian survey to determine the presence of resources. Previously recorded sites will be checked in the field, and the existing State Department of Parks and Recreation (DPR) Series 523 forms will be updated, as applicable. The accuracy of this field survey is dependent on ground visibility.

Letter Report of Findings: A cultural resources report will be produced and be consistent with CEQA requirements and in a format acceptable to the City and California DWR. The report will include a project description, cultural setting, methods, results, and recommendations sections.

Deliverables:
• Draft and Final Cultural Resources Technical Memorandum in electronic (PDF) format in electronic (PDF) format.

Stormwater Pollution Prevention Plan (SWPPP)
The area of soil disturbance within the Project site may be greater than one acre and require coverage under the CGP. Consultant shall prepare (if needed) a 90% SWPPP using the template provided by the City. The SWPPP will need to be revised once the City has selected a construction contractor to include contractor information, which is unknown during design.

The erosion control plans prepared for inclusion in the SWPPP will be included in the design plan package. It is assumed that the City will provide the contractor information including the QSP. Consultant shall assist the City with uploading the SWPPP to the State Water Resources Control Board Stormwater Multiple Application and Report Tracking System (SMART) to obtain the Notice of Intent and Waste Discharge Identification (WDID) number for the project.

Deliverables:
• 90% SWPPP in electronic (PDF) format (one [1] hard copy and one [1] electronic PDF copy).

Consultant shall revise the design package based on comments received from the City.

Task 5: Geotechnical Investigation
Consultant shall provide geotechnical engineering recommendations for the design and construction of the proposed storm drain project. Consultant’s proposal includes six (6) 15- foot deep borings along road corridor (Magnolia Avenue, Kellogg Avenue to Mt Wilson).

Consultant’s proposal includes a total ‘Not to Exceed’ fee for boring services and overhead rate as a separate subtask item in the fee proposal.

Upon completion of the field exploration, Consultant’s project engineer shall review field data and assign laboratory tests to understand the engineering properties of various soil strata.

Exact types and number of tests cannot be defined until completion of fieldwork. The anticipated laboratory testing may include the following:
► Water content
► Unit dry weight
► Grain size analysis
► Hydrometer
► Atterberg limits
Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 22 (CITY ATTY: 05-19)
► Direct Shear
► Corrosivity Analyses – pH, Sulfates, Chloride Ion, Electrical Resistivity ► R-Value
► Sand Equivalent
► Consolidation test
Results of Consultant’s field and laboratory programs shall be evaluated by a professional engineer registered in the state of California. The engineer will develop a geotechnical site characterization, perform the engineering calculations necessary to evaluate foundation alternatives, and develop appropriate geotechnical engineering design criteria for earthrelated phases of the project. Consultant assumed only one report shall be prepared. If other agencies require a separate report, additional fees will be requested. ► Site Location and Exploration Plans
► Boring logs with field and laboratory data
► Stratification based on visual soil (and rock) classification ► Groundwater levels observed during and after the completion of drilling (if encountered) ► Subsurface exploration procedures
► Description of subsurface conditions
► Earthwork recommendations including site/subgrade preparation ► Estimated settlement of foundations
► Lateral earth pressure and shoring recommendations
► Recommendations for design and construction of structures and pavements ► Corrosivity test results
Deliverables:
• A draft report summarizing the scope of work, findings and recommendations will be submitted to the City and RCFC&WCD for review and comments in searchable PDF format. The City and RCFC&WCD comments will be incorporated, and two (2) copies and one (1) searchable PDF format of the final geotechnical report will be submitted to the City. Hard copy reports will be wet signed and sealed by a licensed geotechnical engineer.

Task 6: Preliminary Design (30% & 60% Contract Documents) Plans and engineers estimate, and hydrology/hydraulics study at 30% level to submit to City and RCFC&WCD for approval as required. Calculations will conform to the methods described in the District Hydraulic Design Manual. This will include Catch Basin Hydrology and Preliminary Design as follows:

Catch Basin Hydrology:
► Prepare hydrology study for preliminary sizing of proposed inlets/catch basins. ► The 10-year and 100-year Rational Method hydrology calculations will be completed, together with street flow capacities to determine proposed inlet/catch basin locations.

Mainline Alignment and Profile (PE):
► Prepare mainline horizontal alignment and profile plots for the complete length of the project.

Project mainline and lateral alignments will be plotted on design mapping to a scale of 1”= 20’ with offsets to roadway centerline and property lines dimensioned. Profile will show enough Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 23 (CITY ATTY: 05-19)
detail to allow an understanding of how the project will accommodate vertical constraints, major utilities and outlet conditions.
► Plan profile view will include the storm drain hydraulic grade line (HGL). The hydraulics for the Mainline/Laterals will utilize the mainline/lateral flow rates identified in hydrology report and backup, and the junction locations and estimated sizes determined by the Catch Basin Hydrology and preliminary design. Confirm boundary condition assumptions (U/S and D/S controlling water surfaces, etc).

Connector Pipes and Inlet Design:
► Catch Basin lengths and locations will be determined and compared to design topographic mapping to identify space constraints. Ponding depths and flow-by rates will be determined, with flow-by values being added to the next downstream catch basin depending upon street carrying capacity.
► Prepare preliminary horizontal alignments for connector pipes, including estimated sizes. These horizontal alignments will be used to help identify if/where potential conflicts may exist (for utility coordination), and where junctions with the mainline will be located.

Outlet and Other Detail Design:
► Preliminary design of connections to existing 54-inch RCP storm drain along Magnolia Avenue. ► Assess five (5) street intersections for up to thirteen (13) ADA accessible curb ramps. The southeast and southwest corners of Magnolia Avenue and Kellogg Avenue intersection (3), Fullerton Avenue and Magnolia Avenue (4), Forum Way and Magnolia Avenue (2), Silktree Place and Magnolia Avenue (2), and Mt Wilson and Magnolia Avenue (2). ADA ramps will be drawn in plan layout at a scale of 1” = 10’ unless otherwise directed by the City.

Utility Relocation Plans:
► Utility conflicts will be determined at preliminary design level and subsequent relocation plans will be requested from utility companies.
► If utility companies require relocation plans to be performed by the City, Consultant shall provide relocation plans under an “as needed” task. If utility companies provide relocation plans, Consultant shall provide up to 20 hours for a review of the plans on a time and materials basis.

Deliverables:
• Catch basin hydrologic calculations, hydrologic map/exhibit depicting catch basin locations, flow capture and bypass, and street capacity.
• 30% Construction drawings in pdf electronic format
• 30% Preliminary Engineers Estimate in pdf electronic format. • Draft H&H study
Complete 60% Design Level
Consultant shall build on the 30% design and subsequent review to develop 60% plans, specifications, engineers estimate to submit to City and RCFC&WCD for approval, as required. 60% submittal will consist of the following:
► Finalize the geometric and hydraulic design and profiles for catch basins, and connector pipes based on potholing information and field confirmation of compatibility with existing conditions. ► Based upon plan information and pothole results, utilities that are in conflict will be identified.

Preliminary utility relocation designs will be incorporated into the storm drain plans where applicable.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 24 (CITY ATTY: 05-19)
► ADA ramps, Paving and Traffic Plans: The limits for street improvements will be determined and shown on the plans. Pavement sections will consider the potential for construction traffic damage to existing roads. The traffic control/closure plans will be developed and shown as separate plan sheets.
► The 30% plans will be adjusted according to the results of the meeting with City/County.

Update proposed plan and profile, size of facility, manhole locations, hydraulic data and hydraulic grade lines, existing ground surface, known utility crossings with clearance, stationing invert elevations and length of proposed structure, as needed. Also, include structures for various laterals, junctions and connectors, but without detailed information (show location and size of structure). Add construction notes and details to the plans that are consistent with standard RCFC&WCD pay items. Include title sheet, index map, detail sheets, connector pipe profile sheets, proposed street improvement, and traffic control sheets.

Deliverables:
• 60% design plans in electronic PDF format
• 60% Preliminary Engineer’s estimate in electronic PDF format • 60% Construction Specifications Special Provisions, electronic submittal in MS Word format • Final Hydrology and Hydraulics Report in electronic PDF format Task 7: Final Design (90% and 100% Plan)
Upon substantial completion of the Preliminary Design Phase Base Services, Consultant shall begin the Final Design PS&E Phase. This phase of the project will include the following tasks:

Complete 90% Design Level
Prepare plans, specifications, and engineers estimate incorporating review comments and changes for submittal to City and RCFC&WCD for approval as required. 90% plan submittal will consist of the following:
► 90% Stormwater Pollution Prevention Plan: Prepare SWPPP in accordance with the requirements of the CGP.
► 90% Cost Estimate Verification: Update the project cost estimates to reflect project elements and to be consistent with the draft specifications.
► 90% Plan Engineering: Plan and profiles will be finalized, and D-load values will be added to the plans. Structural details will be prepared for non-standard structures and deep structures added to the plans. Pay lines will be clearly delineated. Finalize traffic control plans. Required sheets for the project must be complete with the 90% submittal. Verify that sheets have the appropriate signature blocks and that the correct signatory from the various agencies are identified. ► 90% Specifications: 60% Draft specifications will be advanced further based on review comments and the further development of the design plans and estimates.

Deliverables:
• 90% Construction drawings (electronic submittal, one full format PDF and CAD) • 90% Preliminary Engineers Estimate in pdf electronic format. • 90% Construction Specifications Special Provisions, electronic submittal in MS Word format • 90% SWPPP
•
Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 25 (CITY ATTY: 05-19)
Complete 100% Design Level Ready-to-List
Final plans, specifications, estimates, studies, reports for final approval from various agencies. Review and incorporate specifications recommended by the City and RCFC&WCD. Obtain and include the specification title sheet and required appendices (such as the Project Sign, Soils Borings, etc.). Double check that bid items match specifications exactly and are reflected on the plans.

Deliverables:
• Final signed and stamped design plans, in PDF format
• Final Bid Specifications Special Provisions, electronic submittal in MS Word format • Final Engineers Estimate in PDF electronic format.
• Final Hydrology and Hydraulics Report
• Final SWPPP
• Post Development Water Quality Management Plan (WQMP) (If needed) Task 7.5: Signing and Striping Plans (Optional Task)
Consultant understands the City may require a revised signing and striping layout for the project reach. Included in this task are Signing and Striping Plans at a horizontal scale of 1” = 40’. This plan will comply with City Standards, City Ordinances, Caltrans Standards, the Standard Specifications/Plans for Public Works Construction (SPPWC or Greenbook), the current California Manual on Uniform Traffic Control Devices (CA MUTCD), and the Caltrans Highway Design Manual (if applicable.) Areas of grind and overlay will be included on plan of the signing and striping sheet.

Deliverables:
• 60%, 90%, and Final signed and stamped Signing and Striping plans, in PDF format • Additional signing and striping related bid items to be included in the 60%, 90%, and Final Bid Specifications Special Provisions, electronic submittal in MS Word format • Additional signing and striping related Bid Items to be included in the 60%, 90%, and Final Engineers Estimate in PDF electronic format.

Task 8 and 9: Bid/Construction Support
During bidding, Consultant shall provide interpretation and consultation regarding questions and/or requests for clarification of the plans and specifications. Consultant shall assist and support the City by taking the lead in preparing bid addenda as required to provide clarification to contract documents and responses to RFI and Requests for Clarifications (RFC). This task includes attendance of a pre-bid meeting by Consultant’s Project Manager.

RFIs and submittals received from the Contractor during construction, will be addressed and responded to via email by Consultant’s Project Manager and will be returned to the City/Contractor in a timely manner, typically within ten (10) working days, depending on the complexity of the issue. For budgeting purposes, Consultant has assumed reviewing up to ten (10) submittals and ten (10) RFIs, and one (1) pre-bid site visit. In addition, Consultant shall provide a recommendation of approval or denial as to Contractor’s opinion of whether the RFI/submittal response warrants a change order to the Contractor.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 26 (CITY ATTY: 05-19)
Consultant shall assume eight (8) meetings to be included in this task. One of the meetings shall be for the pre-construction conference, and one meeting will be pre-pre-construction (Consultant and City only). Consultant shall also develop final as-built drawings based on the contractor’s field markups and submit them to the City.

Deliverables:
• Final signed and stamped design plans, in PDF format
• Up to three (3) addenda. Log of questions and responses during advertisement. Conformed documents (PS&E).
• Review of one (1) change order request.
• Answer up to ten (10) RFIs and review up to ten (10) submittals. • Attendance at eight (8) bid/construction meetings.
• One pre-bid site visit
Assumptions
► All encroachment permits fees etc. will be paid by the City and will be issued to the Consultant at no cost.
► It is assumed that if traffic control is required for potholing the geotechnical field work, the permits will be issued as “No Fee” permits.
► Post Development WQMP effort is not included in this scope. If the City deems a WQMP is needed, Consultant shall discuss a scope and fee for this effort during the kick-off meeting, and a task shall be developed on an as needed, “not to exceed” basis. ► Project Management includes meetings and coordination that spans across project milestones of the project, and man hours are reflected as such for the Consultant’s Project Manager. ► Some meetings may be virtual and travel time and mileage have not been included for these meetings.
► Consultant expect the site, and all exploration locations, to be accessible with Consultant’s trackmounted drilling equipment. ► Owner to provide title report, chains of title etc. for boundary and easement mapping. ► Consultant accounts for City/County review periods of 4 weeks for the 30%, 3 weeks for 60% and 2 weeks for 90 and 100% milestone submittals in the proposed project schedule. ► QSD required inspections are not part of the scope above. ► The City’s grading permit will be acquired by the Construction Contractor. ► Utility notification letters will be on City letterhead, to be provided by the City. ► Signing and striping plans are included as an optional task. ► No traffic or pedestrian signal design/revisions included as part of the scope. ► Pavement rehabilitation limits and spot repairs along the roads (if needed) will be shown on the storm drain plan and profile sheets.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 27 (CITY ATTY: 05-19)
► Hot patch for pothole activities such as geotechnical exploration and utility location are expressly excluded from this scope. If required, this will be considered a change, and a fee for this effort will be provided upon request.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 28 (CITY ATTY: 05-19)
EXHIBIT “B”

SCHEDULE OF SERVICES
Consultant shall complete the Services within any reasonable time frames established by City’s Representative within the Term of this Agreement.

The dates provided in the schedule are subject to change pending issuance of the Notice to Proceed and remain at the discretion of the City’s Representative.

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

CA\DD\02000.50101\1401461.15
PTEAM 12.29.2023 29 (CITY ATTY: 05-19)
EXHIBIT “C”

COMPENSATION
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth below:

Docusign Envelope ID: E37180BF-9C3E-4C02-8514-82AA1632C88F Docusign Envelope ID: 9740F024-EE38-486B-A2C2-48A88C98590E

DATE: 10/01/2025
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2025-374

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

APPROVE AND ADOPT THE AMENDED CITY OF CORONA PUBLIC

TRANSPORTATION AGENCY SAFETY PLAN
EXECUTIVE SUMMARY:

This staff report asks that the Council approve the updates to the adopted City of Corona Transit Service (CCTS) Public Transportation Agency Safety Plan (PTASP). The plan must be reviewed annually, and significant changes require City Council approval.

RECOMMENDED ACTION:

That the City Council approve and adopt the amended City of Corona Transit Service Public Transportation Agency Safety Plan.

BACKGROUND & HISTORY:

On July 19, 2018, the FTA published the Public Transportation Agency Safety Plan (PTASP) Final Rule (49 C.F.R. Part 673), which requires certain public transportation systems that receive federal funds under FTA’s Urbanized Area Formula Grants to develop safety plans which include processes and procedures for implementing the Safety Management Systems (SMS) which is attached to the CCTS PTASP as an Addendum.

Per 49 U.S.C. 5307, the CCTS is a qualified public transportation system; as such, CCTS receives annual entitlements of program funds to operate its fixed route (Corona Cruiser)

and demand response services (Dial-A-Ride). In compliance with the 2018 FTA PTASP Final Rule, City staff prepared the CCTS PTASP. On April 15, 2020, the City Council approved the CCTS PTASP, and as required by the FTA, staff submitted the plan to the California Department of Transportation (Caltrans), which was certified on September 3, 2020. On December 12, 2022, the City Council approved the updated plan, which incorporated requirements to comply with 49 U.S. Code 5329(d) to include infectious disease prevention protocols, resulting from the COVID-19 Pandemic and safety performance targets.

About the Safety Plan
The development and implementation of the PTASP Final Rule is to ensure that public transportation systems are safe by establishing the four pillars of the safety management systems:

1. Safety Management Policy:
 Safety objectives
 Confidential employee reporting program
 Organizational accountabilities and safety responsibilities, including the designation of a Chief Safety Officer

2. Safety Risk Management
 Processes for hazard identification, risk assessment, and mitigation

3. Safety Assurance
 Process for safety performance monitoring and measurement

4. Safety Promotion
 Comprehensive safety training program and communication The CCTS PTASP was adopted and is a local policy in conformance with state and federal regulations to ensure that the City will perform the necessary risk management activities, monitor results, and adjust as needed to maintain a safe transportation system.

The implementation of this plan is a shared responsibility between the City and its contractor, MV Transportation. Therefore, in collaboration, the City and MV Transportation will continually identify, monitor, and mitigate various safety risks and hazards present in the transit operating environment. In addition, per the PTASP Final Rule, the transit operators are required to set safety performance targets based on the safety performance measures established by the National Public Transportation Safety Plan (NPTSP). The NPTSP safety performance measures are for the following categories: Fatalities, Injuries, Safety Events, and System Reliability (State of Good Repair).

The approved CCTS PTASP is reviewed annually by staff in partnership with its transit operations contractor; part of the review process includes collecting data and information from its operations, maintenance, and public transportation services to monitor the Agency’s safety performance. If no amendments to the plan are needed, City staff certifies the CCTS PTASP (annually) via FTA’s Certifications and Assurances process so that the Plan continues to meet the requirements of the PTASP Final Rule. Additionally,

as part of the regulatory process, the effectiveness of the safety plan is reviewed by and under the FTA’s Triennial Review process.

ANALYSIS:

The FTA conducts a Triennial Review of all transit agencies receiving FTA funds. The City is a recipient of FTA funds; therefore, it must comply with this requirement. The review helps the FTA determine whether its recipients are administering FTA-funded programs in accordance with U.S.C. Chapter 53 of Title 49, Federal Transit Law provisions. The review assesses recipient management practices and program implementation to ensure that the FTA programs are administered in accordance with FTA requirements and are meeting program objectives.

CCTS had its 2-day FTA Triennial Review on July 21st and 22nd, 2025, which covers a three-year period. The Triennial Review covers twenty-three compliance categories, of which twenty are applicable to CCTS. CCTS is in compliance with nineteen of the twenty applicable compliance areas. During the review, it was determined that the Accountable Executive named in the CCTS PTASP must be updated any time there is a change.

Therefore, CCTS received the following deficiency: CCTS PTASP not signed by the Accountable Executive. The change in the Accountable Executive is considered a significant change, and the Chief Safety Officer (Transit Program manager) must have a direct line of reporting to the Accountable Executive. The CCTS PTASP approved in December 2022 was signed by Anne Turner, the previous Community Services Director.

Most recently, with a reorganization effective January 1, 2025, transit services moved to the Public Works Department. As a result, the Public Works Director assumes the role of Accountable Executive. Further, the Accountable Executive must have a name associated with the position; simply having the position does not comply with the requirements. The updated CCTS PTASP now reflects Savat Khamphou, the Public Works Director, as the Accountable Executive. This deficiency must be corrected and closed by November 30, 2025.

In addition, prior to Council approval pursuant to 49 U.S. Code 5329(d)—Public Transit Agency Safety Plan regulation, transit agencies are required to make the updated plan available to the Safety Committee for review and approval and make necessary changes, additions, or deletions. The Safety Committee is comprised of City transit staff and the transit operations contractor (dispatchers, drivers, maintenance, and management). The plan was made available for two weeks on August 28, 2025. No comments were received from the Safety Committee, and the updates to the 2025 PTASP are considered reviewed and approved for the changes.

Accordingly, below is a summary list of revisions and updates.

1. Updated names and titles of the Accountable Executive; reassigned to Savat Khamphou, Public Works Director (previously Anne Turner, Community Services Director).

2. Updated names and titles of CCTS staff and MV Transportation staff throughout.

3. Defined the roles of the Accountable Executive and the Chief Safety Officer.

4. Updated safety performance targets, in compliance with 49 U.S. Code 5329(d) – Public Transportation Agency Safety Plan.

5. Updated the addendum, the Safety Management System.

This report includes a complete redline and a clean copy of the revisions made to the CCTS PTASP. Staff recommend that the City Council approve the amended CCTS PTASP. If approved, it will become effective immediately and be submitted to the California Department of Transportation and the Federal Transit Administration.

FINANCIAL IMPACT:

Approval of the Safety Plan will have no financial impact.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the text changes and updates to the City of Corona Transit Safety Plan may have a significant effect on the environment, the activity is not subject to CEQA. This action merely approves and adopts the amended CCTS Safety Plan. Since there is no possibility that adopting this action will have a significant effect on the environment, no environmental analysis is required.

PREPARED BY: SUDESH PAUL, TRANSIT PROGRAM MANAGER
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
ATTACHMENTS:

1. Exhibit 1 – Redline Version of the amended CCTS Public Transportation Agency Safety Plan

2. Exhibit 2 – Clean Version of the amended CCTS Public Transportation Agency Safety Plan

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
City of Corona Transit Service
400 South Vicentia Avenue
Corona, CA 92882
Agency Safety Plan
Adopted April 15, 2020
Certified September 3, 2020
Amended December 7, 2022
Amended October 1, 2025 – Pending Approval
Savat Khamphou, Public Works Director
Accountable Executive
Date

_____________________________________ ____________
Anne K. Turner, Date
Community Services Director
Accountable Executive
400 South Vicentia Avenue, Corona, CA 92882
Corona, CA 92882
Contents
Definitions ..................................................................................................................................................... 4 Section 1 Transit Agency Information ........................................................................................................... 6 Subsection 1.1 Accountable Executive .......................................................................................................... 6 Subsection 1.2 Chief Safety Officer ............................................................................................................... 7 Section 2 Plan Development, Approval, and Updates ................................................................................... 7 Subsection 2.1 Drafting the Plan ................................................................................................................... 7 Subsection 2.2 Signature by the Accountable Executive and Approval by the Board ................................... 7 Subsection 2.3 Certification of Compliance................................................................................................... 8 Subsection 2.4 Plan Review and Updates ...................................................................................................... 8 Section 3 Safety Performance Targets (SPTs) ................................................................................................ 8 Subsection 3.1 Target Development ............................................................................................................. 8 Section 4 Overview of the Agency’s Safety Management Systems (SMS) ................................................... 11 Section 5 Safety Management Policy .......................................................................................................... 12 Subsection 5.1 Safety Management Policy Statement ................................................................................ 12 Subsection 5.2 Safety Management Policy Communication ....................................................................... 13 Subsection 5.3 Employee Safety Reporting Program .................................................................................. 13 Subsection 5.4 SMS Authorities, Accountabilities, and Responsibilities ...................................................... 14 Subsection 5.4.1 Accountable Executive ..................................................................................................... 14 Subsection 5.4.2 Chief Safety Officer .......................................................................................................... 15 Subsection 5.4.3 Agency Leadership and Executive Management ............................................................. 16 Subsection 5.4.4 Key Staff ........................................................................................................................... 16

Section 6 Safety Risk Management (SRM) ................................................................................................... 17 Subsection 6.1 Safety Hazard Identification ................................................................................................ 17 Subsection 6.2 Infectious Disease Prevention ............................................................................................. 18 Subsection 6.3 Safety Risk Assessment ....................................................................................................... 18 Subsection 6.4 Safety Risk Mitigation.......................................................................................................... 20 Section 7 Safety Assurance .......................................................................................................................... 21 Subsection 7.1 Safety Performance Monitoring and Measurement ........................................................... 21 Section 8 Safety Promotion ......................................................................................................................... 22 Subsection 8.1 Safety Communication ........................................................................................................ 22 Section 9 Documentation ............................................................................................................................ 24 Attachments ................................................................................................................................................ 25 Attachment A – Organization Chart ............................................................................................................ 25 Attachment B – Board Approval .................................................................................................................. 26 Addendum – City of Corona Transit Service Safety Management System .............................................. 27 Section 1 Transit Agency Information ........................................................................................................... 4 Subsection 1.1 Accountable Executive ..................................................................................................... 5 Subsection 1.2 Chief Safety Officer ........................................................................................................... 5 Section 2 Plan Development, Approval, and Updates .................................................................................. 5 Subsection 2.1 Drafting the Plan............................................................................................................... 5 Subsection 2.2 Signature by the Accountable Executive and Approval by the Board .............................. 6 Subsection 2.3 Certification of Compliance .............................................................................................. 6 Subsection 2.4 Plan Review and Updates ................................................................................................. 6 Section 3 Safety Performance Targets (SPTs) ............................................................................................... 7 Subsection 3.1 Target Development ......................................................................................................... 7 Section 4 Overview of the Agency’s Safety Management Systems (SMS) ................................................... 8 Section 5 Safety Management Policy............................................................................................................ 9 Subsection 5.1 Safety Management Policy Statement ............................................................................. 9 Subsection 5.2 Safety Management Policy Communication .................................................................. 10 Subsection 5.3 Employee Safety Reporting Program ............................................................................. 10 Subsection 5.4 SMS Authorities, Accountabilities, and Responsibilities ................................................ 11 Subsection 5.4.1 Accountable Executive ................................................................................................ 11 Subsection 5.4.2 Chief Safety Officer ...................................................................................................... 12 Subsection 5.4.3 Agency Leadership and Executive Management ........................................................ 12

Subsection 5.4.4 Key Staff ....................................................................................................................... 13 Section 6 Safety Risk Management (SRM) .................................................................................................. 13 Subsection 6.1 Safety Hazard Identification ........................................................................................... 13 Subsection 6.2 Infectious Disease Prevention ........................................................................................ 14 Subsection 6.3 Safety Risk Assessment .................................................................................................. 15 Subsection 6.4 Safety Risk Mitigation ..................................................................................................... 16 Section 7 Safety Assurance ......................................................................................................................... 17 Subsection 7.1 Safety Performance Monitoring and Measurement ...................................................... 17 Section 8 Safety Promotion ........................................................................................................................ 18 Subsection 8.1 Safety Communication ................................................................................................... 18 Section 9 Documentation ........................................................................................................................... 20 Attachments ................................................................................................................................................ 21 Addendum – City of Corona Transit Service Safety Management System ................................................. 22 Definitions
Accident means an Event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.

Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of the Agency; responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.

Agency or Transit Agency means City of Corona Transit Service.

City of Corona Council means governing body of City of Corona Transit Service.

Caltrans means the California Department of Transportation Chief Safety Officer means the adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.

CFR means Code of Federal Regulations.

Event means any Accident, Incident, or Occurrence.

FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, illness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.

Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the Transit Agency.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C. Chapter 53.

Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.

Part 673 means 49 CFR (Code of Federal Regulations) Part 673.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

Performance target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk mitigation means a method or methods to eliminate or reduce the effects of hazards.

Safety Assurance means processes within the Transit Agency’s Safety Management Systems that function to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Management Policy means the Transit Agency’s documented commitment to safety, which defines the Transit Agency’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

Safety Management Systems (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a Transit Agency’s safety risk mitigation.

SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target (SPT) means a Performance Target related to safety management activities.

Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.

Safety Risk Assessment (SRA) means the formal activity whereby the Transit Agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks.

Safety Risk Management (SRM) means a process within the Transit Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven days from the date the injury was received, (2) results in a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ, or (5) involves second or thirddegree burns, or any burns affecting more than five percent of the body surface.

State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, costeffective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

U.S.C. means United States Code.

Section 1 Transit Agency Information
City of Corona Transit Service is a municipal authority formed by the Municipal Authorities Act of 1945, which operates fixed route and demand response service in the city of Corona, Coronita, El Cerrito, Home Gardens in the area of Riverside County, California. City of Corona Transit Service does purchase transportation services from MV Transportation. City of Corona Transit Service is a recipient/subrecipient of Section 5307, local funds, and Transportation Development Act LTF and STA funds. City of Corona Transit Service does not provide transportation services on behalf of another entity.

Subsection 1.1 Accountable Executive
City of Corona Transit Service’s Accountable Executive is the Community ServicesPublic Works Director. The Community ServicesPublic Works Director is the single, identifiable person who has ultimate responsibility for carrying out this Agency Safety Plan and the City of Corona Transit Service’s Transit Asset Management (TAM) Plan, and control or direction over the human and capital resources needed to develop and maintain both this Plan and the TAM Plan.

The Community ServicesPublic Works Director is accountable for ensuring that the Agency’s Safety Management Systems (SMS) is effectively implemented throughout the Agency’s public

transportation system. The Community ServicesPublic Works Director is accountable for ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS.

The Community ServicesPublic Works Director may delegate specific responsibilities, but the ultimate accountability for the Transit Agency’s safety performance cannot be delegated and always rests with the Community ServicesPublic Works Director .

Subsection 1.2 Chief Safety Officer
The Community ServicesPublic Works Director designates the Transit Program Manager as the City of Corona Transit Service’s Chief Safety Officer who has the authority and responsibility for the day-to-day implementation and operation of the Agency’s SMS. The Chief Safety Officer holds a direct line of reporting to the Accountable Executive, as shown in the organization chart in the Attachment “A”, and has a strong working relationship with the operations and asset management functions at the City of Corona Transit Service.

Section 2 Plan Development, Approval, and Updates
Caltrans developed the contents of this City of Corona Transit Service plan to meet requirements specified in 49 CFR Part 673 and comply with Part 673.11(d) regarding Caltrans’ responsibility to develop an ASP for any small public transportation provider that is located in California. This Plan is based on the four (4) principles or pillars of the Safety Management Systems (SMS). SMS is defined as the formal, top-down, organization-wide, data-driven approach to managing safety risk and assuring the effectiveness of safety mitigations. It includes systematic policies, procedures, and practices for the management of safety risk. The four principles or pillars of SMS are: (1) Safety Management Policy; (2) Safety Risk Management; (3) Safety Assurance; and (4) Safety Promotion.

Subsection 2.1 Drafting the Plan
Caltrans drafted this Plan, thus meeting the requirements of 49 CFR Part 673.11(d). FTA will oversee compliance with the requirements of Part 673 through the existing Triennial Review processes.

Should City of Corona Transit Service no longer meet the definition of a small public transportation provider or choose to opt -out of the Caltrans Agency Safety Plan, within one year from the date of notifying the State of either development City of Corona Transit Service will draft and certify its own Agency Safety Plan. If the City of Corona Transit Service operates more than 100 vehicles City of Corona Transit Service must fulfil requirements of systems operating more than 100 vehicles.

Subsection 2.2 Signature by the Accountable Executive and Approval by the Board Pursuant to 49 CFR Part 673.11 (a)(1), this Agency Safety Plan and subsequent updates must be signed by the Accountable Executive and approved by the City of Corona Transit Service’s Board.

This plan is developed by City of Corona Transit Service and by signature on the first page of the plan, the Accountable Executive (Community ServicesPublic Works Director ) confirms the

development of the Plan and approval by the City Corona’s City Council as specified in the Board Agenda found in Attachment “B”.

Subsection 2.3 Certification of Compliance
Pursuant to 49 CFR Parts 673.13(a) and 673.13(b), Caltrans certifies that it has established this Agency Safety Plan, meeting the requirements of 49 CFR Part 673 by July 20, 2020 and will certify its compliance with 49 CFR Part 673.

After Caltrans Caltrans's initial certification, and on an annual basis, the City of Corona Transit Service must update this Agency Safety Plan by July 20 in perpetuity. All Agency Safety Plan updates shall be signed by the Accountable Executive and approved by the City of Corona Transit Service’s Board.

FTA does not require this plan to be submitted to theFTA. Instead, Caltrans will certify that it has established this Safety Plan, which fulfills the requirements under Part 673. The FTA annually amends and issues the list of Certifications and Assurances. Caltrans will review such guidance for incorporation into the safety program as necessary.

Subsection 2.4 Plan Review and Updates
City of Corona Transit Service updates this Safety Plan when information, processes or activities change within the Agency and/or when Part 673 undergoes significant changes, or annually, whichever comes sooner. As City of Corona Transit Service collects data through its Safety Risk Management and Safety Assurance processes, shared with Caltrans and the local Metropolitan Planning Organization (MPO) as described in subsection 3.1 below, the MPO and Caltrans will evaluate City of Corona Transit Service’s safety performance targets (SPTs) to determine whether they need to be changed, as well.

This Plan will be reviewed and updated by the Chief Safety Officer with the assistance of subject matter experts, each Januaryannually. The Accountable Executive will approve any changes, then forward on to the City of Corona Council for approval.

This Plan may need to be reviewed and updated more frequently based on the following:
 We determine our approach to mitigating safety deficiencies is ineffective;  We make significant changes to service delivery;
 We introduce new processes or procedures that may impact safety;  We change or re-prioritize resources available to support SMS;  We significantly change our organizational structure.

Section 3 Safety Performance Targets (SPTs)
Subsection 3.1 Target Development
City of Corona Transit Service includes SPTs in this Safety Plan. These targets are specific numerical targets set by City of Corona Transit Service and based on the safety Performance

Measures established by the FTA in the National Public Transportation Safety Plan. In the most recent version, the 2017 NSP3, the FTA adopted four initial safety Performance Measures: (1) Fatalities, (2) Injuries, (3) Safety Events, and (4) System Reliability.

City of Corona Transit Service developed safety performance targets that it will review and update annually. The specific safety performance targets are based on the safety performance measures established under the National Public Transportation Safety Plan and the safety performance goals set by Caltrans based on the past three (3) Calendar years of data. The Safety Performance Targets for City of Corona Transit Service for the year 2020 2025 is expected to stay within 1% +/- of previous three years data pertaining to fatalities, injuries, safety events, and system reliability.

Note: Baseline data for each target will need to be provided by each agency Each agency will need to provide baseline data for each target for Caltrans to develop goals.

FTA requires Caltrans to coordinate with City of Corona Transit Service and the Southern California Association of Government (SCAG) to the maximum extent practicable. Pursuant to 49 CFR Part 673.15(a), City of Corona Transit Service will make safety performance targets available to Southern California Association of Government to aid in the planning process upon certification of this plan. Additionally, City of Corona Transit Service will transmit performance data against the safety performance targets to Caltrans and the Southern California Association of Government on an annual basis.

Caltrans will conduct coordination meetings with the Southern California Association of Government for the selection ofcoordinate meetings with the Southern California Association of Government to select State and MPO safety performance targets and goals.

CCTS Safety Performance Targets Calculation Methodology CCTS will develop Safety Performance Targets (SPTs) that will be reviewed and updated annually.

The specific SPTs are based on the safety performance measures established under the National Public Transportation Safety Plan. CCTS SPTs are based on the past three (3) Calendar years’ data. The CCTS average SPTs for the year 20225 are derived from averages calculated from cumulative calendar year metrics of 20192022, 20202023, and 2021 2024 CCTS expects to maintain the CCTS SPTs SPTs within 15% of average derived SPTs calculated from the previous three years of data pertaining to fatalities, injuries, safety events, and system reliability. The rate is calculated based on Vehicle Revenue Miles (VRM) per 100,000. For example: Fatalities ÷ by VRM x 100,000; Injuries ÷ by VRM x 100,000; Safety Events ÷ by VRM x 100,000 and System Reliability (VRM ÷ Road Calls).

Three (3) Year Average *
Mode of Transit Service Fatalities (Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety Events (Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls) Annual VRM (Total)
Fixed Route Service
(MBPT) 0 0 0 0 8 2.48 7,042 177,522
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 0.0 0.00 5 1.61 21,717 156,115 * calculated averages from calendar years 2022 through 2024 CCTS performance metrics 2024 Calendar Year (CY)
Mode of Transit Service Fatalities (Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety Events (Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls) Annual VRM (Total)
Fixed Route Service
(MBPT) 0 0 0 0 6 1.09 9,656 183,471
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 0 0.00 7 2.25 11,112 177,792 2023 CY
Mode of Transit Service Fatalities (Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety Events (Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls) Annual VRM (Total)
Fixed Route Service
(MBPT) 0 0 0 0 6 2.74 4,796 182,234
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 0 0.00 5 1.75 14,271 171,250 2022 CY
Mode of Transit Service Fatalities (Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety Events (Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls) Annual VRM (Total)
Fixed Route Service
(MBPT) 0 0 0 0 12 3.60 6,674 166,862
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 0 0.00 2 0.84 39,768 119,303

Section 4 Overview of the Agency’s Safety Management Systems (SMS) SMS is a comprehensive, collaborative approach that brings management and labor together to build on the transit industry’s existing safety foundation to control risk better, detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more carefully. City of Corona Transit Service’s SMS focuses on applying resources to risk and is based on ensuring that the City of Corona Transit Service has the organizational infrastructure to support decision-making at all levels regarding the assignment of resources.

Some key parts of City of Corona Transit Service’s SMS include:
 Defined roles and responsibilities;
 Strong executive safety leadership;
 Formal safety accountabilities and communication;
 Effective policies and procedures; and
Three (3) Year Average *
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls)
Annual
VRM
(Total)
Fixed Route Service
(MBPT) 0 0 0 0 6 3.35 3,928 166,628
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 0.3 0.18 6 4.03 25,793 121,377 * calculated averages from calendar years 2019 through 2020 CCTS performance metrics 2021 Calendar Year (CY)
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls)
Annual
VRM
(Total)
Fixed Route Service
(MBPT) 0 0 0 0 3 1.93 4,451 155,794
Corona Dial-A 0 0 0 0.00 3 3.26 18,415 92,077
2020 CY
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
System
Reliability
(VRM/Road Calls)
Annual
VRM
(Total)
Fixed Route Service
(MBPT) 0 0 0 0 6 3.49 3,513 172,119
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 0 0.00 1 1.10 22,761 91,044 2019 CY
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls)
Annual
VRM
(Total)
Fixed Route Service
(MBPT) 0 0 0 0 8 4.65 3,822 171,970
Corona Dial-A
Ride/Paratransit (DRPT) 0 0 1 0.55 14 7.73 36,202 181,009

 Active employee involvement
Furthermore, City of Corona Transit Service’s SMS have four distinct components, which are discussed in subsequent sections to this Safety Plan:
 Safety Policy
 Safety Risk Management
 Safety Assurance
 Safety Promotion
Section 5 Safety Management Policy
The first component of the City of Corona Transit Service’s SMS is the Safety Management Policy, which is the foundation of the City of Corona Transit Service’s safety management system. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.

Subsection 5.1 Safety Management Policy Statement
Safety is a core value at City of Corona Transit Service, and managing safety is a core business function. City of Corona Transit Service will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. City of Corona Transit Service overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operations.

City of Corona Transit Service will:
 Clearly, and continuously explain to all staff that everyone working within City of Corona Transit Service must take part and be responsible and accountable for the development and operation of the Safety Management System (SMS).
 Work continuously to minimize safety risks. Work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards for passengers and employees.
 Work to ensure that all employees are provided appropriate safety information and training, are competent in safety matters, and assigned tasks commensurate with duties and skills.
 Reaffirm that responsibility for making our operations safer for everyone lies with all employees – from executive management to frontline employees. Each manager is responsible for implementing the SMS in their area of responsibility and will be held accountable to ensure that all reasonable steps are taken to perform activities established through the SMS.

Caltrans established safety performance targets to help measure the overall effectiveness of our processes and ensure we meet our safety objectives. City of Corona Transit Service will keep employees informed about safety performance goals and objectives to ensure continuous safety improvement.

Subsection 5.2 Safety Management Policy Communication
The Safety Management Policy is communicated throughout the Agency, to all employees, managers, and executives, as well as contractors, and to the City of Corona Council.

This is accomplished through various processes such as:
 Workshops/training sessions - Conducted for Senior Management, Directors, Managers, Supervisors. Once this Plan or any update to this Plan has been signed by the CEO/General Manager approved by the Board of Directors and certified by Caltrans it will become standard practice in perpetuity so that SMS becomes standard business practice. All Union representatives will be kept informed.
 New Hire Safety Orientation – All new employees regardless of their classifications will be trained about their roles and responsibilities pertaining to PTASP and the principles of SMS.
 Safety bulletins, email safety newsletter blasts to staff, toolbox/tailgate safety meetings and/or safety committee meetings
Subsection 5.3 Employee Safety Reporting Program
City of Corona Transit Service implemented a process that allows employees [and contracted employees] to report safety conditions to senior management, protections for employees who report safety conditions to senior management. The purpose, description and protections for employees to report unsafe conditions and hazards are described in the Employee Safety Reporting Program as below:

Purpose:
a) To establish a system for City of Corona Transit Service employees to identify unsafe conditions or hazards at work and report them to their department management without fear of reprisal. However, disciplinary action could result if the condition reported reveals the employee willfully participated in or conducted an illegal act, gross negligence or deliberate or willful disregard of regulations or procedures, including reporting to work under the influence of controlled substances, physical assault of a coworker or passenger, theft of agency property, unreported safety events, unreported collisions, and unreported passenger injuries or fatalities. b) To provide guidelines for facilitating the timely correction of unsafe conditions or hazards by City of Corona Transit Service management.

Description:

a) This program provides a method for City of Corona Transit Service management to identify, evaluate, and correct or avoid unsafe conditions or hazards, procedural deficiencies, design inadequacies, equipment failures, or near misses that adversely affect the safety of employees.

Examples of voluntary safety reports include:
 Safety hazards in the operating environment (for example, county or city road conditions),  Policies and procedures that are not working as intended (for example, insufficient time to complete pre-trip inspection),
 Events that senior managers might not otherwise know about (for example, near misses), and
 Information about why a safety event occurred (for example, radio communication challenges).
b) The program also involves recommending corrective actions and resolutions of identified unsafe conditions or hazards and/or near miss.
c) All employees have the obligation to report immediately any unsafe conditions or hazards and near miss to their immediate supervisor /department manager and may do so without fear of reprisal.
d) Unsafe conditions or hazards may also be identified as a result of occupational injury or illness investigations and/or by accident investigation.
e) Other means by which hazards may be identified are inspections/audits or observations made by the supervisors/management staff as referenced in agency’s Safety Inspection Program. f) Findings will be published immediately following mitigation actions. If employee identification is available, direct feedback regarding mitigation will be provided.

Subsection 5.4 SMS Authorities, Accountabilities, and Responsibilities This Plan has assigned specific SMS authorities, accountabilities, and responsibilities to the designated Accountable Executive; Chief Safety Officer; Agency’s Leadership/Executive Management; and Key Staff/Employees as described below.:

Subsection 5.4.1 Accountable Executive
City of Corona Transit Service’s Accountable Executive is Community ServicesPublic Works Director. The Community ServicesPublic Works Director is accountable for ensuring that the Agency’s SMS is effectively implemented throughout the Agency’s public transportation system.

The Community ServicesPublic Works Director is accountable for ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Community ServicesPublic Works Director may delegate specific responsibilities, but the ultimate accountability for the City of Corona Transit Service’s safety performance cannot be delegated

and always rests with the Community ServicesPublic Works Director . The Community ServicesPublic Works Director is accountable for ensuring that the Agency’s SMS is effectively implemented, and that action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Accountable Executive may delegate specific responsibilities, but not accountability for City of Corona Transit Service’s safety performance.

The Community ServicesPublic Works Director roles include, but are not limited to:
 Decision-making about resources (e.g. people and funds) to support asset management, SMS activities, and capital investments;
 Signing SMS implementation planning documents;
 Endorsing SMS implementation team membership; and
 Ensuring safety concerns are considered and addressed in the agency’s ongoing budget planning process.
 Ensuring transparency in safety priorities: for the Board of Directors and for the employees.
 Establishing guidance on the level of safety risk acceptable to the agency.  Assuring safety policy is appropriately communicated throughout the agency.  Other duties as assigned/necessary.

Subsection 5.4.2 Chief Safety Officer
The Chief Safety Officer has the authority and responsibility for day-to-day implementation and operation of the City of Corona Transit Service’s SMS.

Chief Safety Officer’s Roles include:
 Decision-making about resources (e.g., people and funds) to support asset management, SMS activities, and capital investments;
 Overseeing the safety risk management program by facilitating hazard identification, safety risk assessment, and the development and implementation of safety risk mitigations.
 Monitoring safety risk mitigation activities;
 Providing periodic reports on safety performance;
 Briefing the Accountable Executive and Corona City Council on SMS implementation progress;
 Planning safety management training; and
 Developing and organizing annual audits/reviews of SMS processes and the Agency Safety Plan to ensure compliance with 49 CFR Part 673 requirements.  Maintaining safety documentation.
 Other duties as assigned/necessary.

Subsection 5.4.3 Agency Leadership and Executive Management The Chief Operations Officer and the department directors or managers of each department comprise Agency Leadership/Executive Management. Some of their responsibilities include:
 Day-to-day implementation of the Agency’s SMS throughout their department and the organization.
 Communicating safety accountability and responsibility from the frontline employees to the top of the organization.
 Ensuring employees are following their working rules and procedures, safety rules and regulations in performing their jobs, and their specific roles and responsibilities in the implementation of this Agency Safety Plan and the Agency’s SMS.  Ensuring that employees comply with the safety reporting program and are reporting unsafe conditions and hazards to their department management; and making sure reported unsafe conditions and hazards are addressed in a timely manner.  Ensuring that resources are sufficient to carry out employee training/certification and retraining as required by their job classifications. 
Subsection 5.4.4 Key Staff
The agency Key Staff/Employees may include managers, supervisors, specialists, analysts, database administrators, and other key employees who are performing highly technical work and overseeing employees performing critical tasks and providing support in the implementation of this Agency Safety Plan and SMS principles in various departments throughout the agency.

City of Corona Transit Service’s Key Staff/Employees responsibilities include:
 Ensuring that employees are complying with the safety reporting program.  Ensuring supervisors are conducting their toolbox safety meetings.  Promoting safety in employee’s respective area of responsibilities – That means: zero accidents; absence of any safety concerns; perfect employee performance; and compliance with agency rules and procedures and regulatory requirements.  Ensuring safety of passengers, employees, and the public.  Responding to customer complaints and expectations for frequency, reliability, and convenience of service.
 Replacing and maintaining aging facilities, equipment, and infrastructure.  Meeting increasing demands for fixed route, commuter service and paratransit service.  Developing and maintaining programs to gather pertinent data elements to develop safety performance reports and conduct useful statistical analyses to identify trends and system performance targets.
 Establishing clear lines of safety communication and holding accountability for safety performance.
 Assisting as subject matter experts in safety risk assessment and safety risk mitigation processes.

Section 6 Safety Risk Management (SRM)
The second component of the City of Corona Transit Service’s SMS is Safety Risk Management, which includes processes and procedures to provide an understanding of the Agency’s operations and vehicle maintenance to allow individuals to identify hazards associated with those activities.

City of Corona Transit Service has implemented a Safety Risk Management process for all elements of its transportation system. The Safety Risk Management process includes the following activities: safety hazard identification, safety risk assessment, and safety risk mitigation.

Subsection 6.1 Safety Hazard Identification
Hazard identification is the first step in the Safety Risk Management process and a key component. It involves these fundamental safety-related activities: Identifying safety hazards and their consequences; assessing the risks associated with the consequences of the hazards; and developing mitigations to reduce the potential consequences of the identified hazards.

The following is City of Corona Transit Service’s methods and processes to identify hazards. The Agency considers, as a source for hazard identification, data and information provided by an oversight authority and the FTA. Hazards are identified through a variety of sources, including:
 Employee safety reporting,
 Review of vehicle camera footage,
 Review of monthly performance data and safety performance targets,  Observations from supervisors,
 Maintenance reports,
 Comments from customers, passengers, and third parties,  Safety committee, driver and all-staff meetings,
 Results of audits and inspections of vehicles and facilities,  Results of training assessments,
 Investigations into safety events, incidents and occurrences, and  Information from the FTA and oversight authorities.

When a hazard has been identified, whatever the source, it is reported to the City of Corona Transit Service Chief Safety Officer, who enters it into the Hazard Log. The Chief Safety Officer also may enter hazards into this log based on reviews of operations and maintenance activities and procedures.

The Chief Safety Officer will investigate hazards to collect information and determine if hazards need to be entered into the safety risk assessment process. In following up on identified hazards, the Chief Safety Officer may:
 Reach out to the reporting party, if available, to gather all known information about the reported hazard,

 Conduct a walkthrough of the affected area, assessing the possible hazardous condition, generating visual documentation (photographs and/or video), and taking any measurements deemed necessary,
 Conduct interviews with employees in the area to gather potentially relevant information on the reported hazard,
 Review any documentation associated with the hazard (records, reports, procedures, inspections, technical documents, etc.),
 Contact other departments that may have association with or technical knowledge relevant to the reported hazard,
 Review any past reported hazards of a similar nature, and  Evaluate tasks and/or processes associated with the reported hazard.

Any identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Accountable Executive and placed through the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards will be prioritized for further Safety Risk Management activity.

Subsection 6.2 Infectious Disease Prevention
CCTS The City of Corona Transit Service follows the Center for Disease Control (CDC) guidelines for all infectious disease exposures. CCTS City of Corona Transit Service will also monitor the Riverside County Office of Public Health and California Occupational Safety and Health Administration (OSHA) guidelines and maintain the highest level of employee safety. In addition, the City has developed and implemented the COVID-19 Prevention Program which is designed to control employees’ exposure to COVID-19 that may occur in the workplace. These document can be found on the City’s intranet and in the appendix of this plan. Further, the City’s transit operations contractor, MV Transportation, has updated its Injury and Illness Prevention Program to include COVID-19 Health and Safety Preparedness. This document is also included in the appendix.

Subsection 6.3 Safety Risk Assessment
Safety risk assessment defines the level or degree of the safety risk by assessing the likelihood and severity of the consequences of hazards and prioritizes hazards based on the safety risk. The Chief Safety Officer, with assistance from key staff subject matter experts, is responsible for assessing identified hazards and ratings using the safety risk matrix below. Prioritizing safety risk provides the Accountable Executive with the information needed to make decisions about resource application.

The following matrix, adopted from the Transportation Safety Institue (TSI) Participation Guide – SMS Principles for Transit, facilitates the ranking of hazards based on their probability of occurrence and severity of their outcome.

Probability Levels
Description Level Specific Individual Item or Location Fleet, Inventory, or Systemwide Frequent A Likely to occur often in the life of an
item.with high frequency Continuously experienced.

Probable B Will occur several many times in the life
of an item or at a specific location.

Will occur frequently.

Occasional C Likely to occur sometime in the life of
an item.

Will occur several times during life of
system.

Remote D Unlikely, but possible to occur in the
life of an item.

Unlikely, but can reasonably be
expected to occur during life of system.

Improbable E
So unlikely, it can be assumed
occurrence man will not be
experienced in the life of an item or at a
specific location.

Unlikely to occur, but possible.

Eliminated F
Incapable of occurrence. This level is
used when potential hazards are
identified and later eliminated.

Incapable of occurrence. This level is
used when potential hazards are
identified and later eliminated.

The measuring goes from A to F with A being frequent or likely to occur frequently and E being improbable or expected that this event will most likely never occur. The designation F is used when potential hazards are identified and later eliminated.

Severity Levels
Description Level Mishap Result Criteria
Catastrophic 1
Could Result in one or more of the following: death, permanent total disability, irreversible significant environmental impact, or monetary loss equal to or exceeding $10M
Critical 2
Could result in one or more of the following: permanent partial disability, injuries or occupational illness that may result in hospitalization of at least three personnel, reversible significant environmental impact, or monetary loss equal to or exceeding $1M but less than $10M
Marginal 3
Could result in one or more of the following: injuries or occupational illness resulting in one or more lost work day(s), reversible moderate environmental impact, or monetary loss equal to or exceeding $100k but less than $1M Negligible 4
Could result in one or more of the following: injuries or occupational illness not resulting in lost work day, minimum environmental impact. Or monetary loss less than $100k.

The Safety Risk Severity Table presents a typical safety risk. It includes four categories to denote the level of severity of the occurrence of a consequence, the meaning of each category, and the assignment of a value to each category using numbers. In this table, 1 is considered catastrophic meaning possible deaths and equipment destroyed and 4 is considered negligible or of little consequence with two levels in between.

Safety Risk Probability and Safety Risk Severity are combined into the Safety Risk Index Ranking to help prioritize safety risks according to the table below.

Safety Risk Assessment Matrix

Severity 
Probability 
Catastrophic
1 Critical
2 Marginal
3 Negligible
4 A-Frequent 1A 2A 3A 4A
B- Probable 1B 2B 3B 4B
C-Occasional 1C 2C 3C 4C
D- Remote 1D 2D 3D 4D
E- Improbable 1E 2E 3E 4E
F- Eliminated
Safety Risk Index Ranking
1A, 1B, 1C, 2A, 2B High Unacceptable
1D, 2C, 3A, 3B SeriousModerate
Undesirable - With management Ddecision
required
1E, 2D, 2E, 3C, 3D, 3E, 4A,
4B, MediumLow Acceptable - with review by management
4C, 4D, 4E Very Low Acceptable - without review
The Chief Safety Officer documents recommendations regarding hazard rating and mitigation options and reports this information to the Accountable Executive.

Subsection 6.4 Safety Risk Mitigation
The Chief Safety Officer, assisted by Key Staff subject matter experts, reviews current safety risk mitigations and establish procedures to 1) eliminate; 2) mitigate; 3) accept specific risks.

Prioritization of safety remediation measures is based on risk analysis and a course of action acceptable to City of Corona Transit Service management.

The safety risk must be mitigated if ranked as Unacceptable (High- Red). Those safety risks that have been mitigated, even those mitigated risks shown as Acceptable status (Low -Green) undergo regular and consistent monitoring to ensure the mitigation strategy is effective.

Key strategies to minimize the types of risks that potentially exist include:
 Development and deployment of policies and procedures that address known hazards and risks,
 Discussion of other actions, strategies, and procedures that might help safeguard against unknown/unforeseen risks,
 Training of drivers and other agency staff on all safety policies and procedures,  Training of drivers and other agency staff on methodologies for handling emergencies, and
 Training of drivers and staff on proper and effective use of emergency equipment and communication technologies and protocol.

Safety risk mitigations are tracked and updated in the Hazard Log by the Chief Safety Officer.

Section 7 Safety Assurance
The third component of the Agency’s SMS is Safety Assurance, which ensures the performance and effectiveness of safety risk controls established under safety risk management. Safety assurance also helps ensure that the organization meets or exceeds its safety objectives through the collection, analysis, and assessment of data regarding the organization's performance. Safety assurance includes inspection activities to support oversight and performance monitoring.

The City of Corona Transit Service monitors its operations and maintenance protocols and procedures, and any safety risk mitigations to ensure that it is implementing them as planned.

Furthermore, the Agency investigates safety events (as defined in CCTS’ City of Corona Transit Service’s SMS pg. 12) and any reports of non-compliance with applicable regulations, standards, and legal authority. Finally, the Agency continually monitors information reported to it through any internal safety reporting programs, including the employee safety reporting program.

Some of the key elements of City of Corona Transit Service’s Safety Performance Monitoring and Measurement are shown below in subsection 7.1:

Subsection 7.1 Safety Performance Monitoring and Measurement As part of the Safety Assurance Process, City of Corona Transit Service:
 Monitors the system for compliance with, and sufficiency of, the Agency’s procedures for operations and maintenance through:
o Safety audits,
o Informal inspections,
o Regular review of on-board camera footage to assess drivers and specific incidents,
o Safety surveys,
o Employee safety reporting program,
o Investigation of safety occurrences,
o Safety review prior to the launch or modification of any facet of service, o Daily data gathering and monitoring of data relating to the delivery of service, o Regular vehicle inspections and preventative maintenance, and o Continuous feedback loop between leadership and all levels of the agency.  Monitors its operations to identify any safety risk mitigations that may be ineffective, inappropriate, or were not implemented as intended through:
o Reviewing results from accident, incident, and occurrence investigations, o Monitoring employee safety reporting,
o Reviewing results of internal safety audits and inspections, and o Analyzing operational and safety data to identify emerging safety concerns.  Conducts investigations of safety events to identify causal factors; and  Monitors information reported through any internal safety reporting programs.

o The Chief Safety Officer routinely reviews safety data captured in employee safety reports, safety meeting minutes, customer complaints, and other safety communication channels. When necessary, the Chief Safety Officer ensures that the issues and concerns are investigated or analyzed through the safety risk assessment process.
o The Chief Safety Officer also reviews the results of internal and external reviews, including audits and assessments, with findings affecting safety performance, compliance with operations and maintenance procedures, or the effectiveness of safety risk mitigations. The Chief Safety Officer discusses relevant safety issues and concerns with the Accountable Executive and executive management and documents the results of these reviews in the Hazard Log.

In the event of a fatality, the City of Corona Transit Service complies with all FTA drug and alcohol requirements.

In California, every driver involved in an accident that results in death, injury, or property damage over $1000, effective January 1, 2017, must report the accident on a Report of Traffic Accident Occurring in California (SR 1) form to DMV. The report forms are available at www.dmv.ca.gov, by calling 1-800-777-0133, and at CHP and DMV offices. Also, under California Vehicle Code §16002(b) the driver of a vehicle that is owned or operated by a publicly owned or operated transit system, or that is operated under contract with a publicly owned or operated transit system, and that is used to provide regularly scheduled transportation to the general public or for other official business of the system shall, within 10 days of the occurrence of the accident, report to the transit system any accident of a type otherwise required to be reported pursuant to subdivision (a) of Section 16000 . The City of Corona Transit Service requires driver notification to the City of Corona Transit Service immediately and maintains records of any report filed pursuant to this paragraph.

Section 8 Safety Promotion
The fourth component of the Agency’s SMS is Safety Promotion, which includes a combination of training and communication of safety information to employees to enhance the Agency’s safety performance. Safety Promotion sets the tone for the SMS and helps City of Corona Transit Service to establish and maintain a robust safety culture. Safety Promotion has two-components:
(1) Safety Communication; and (2) Competencies and Training.

Subsection 8.1 Safety Communication
City of Corona Transit Service communicates safety and safety performance information throughout the organization that, at a minimum, conveys information on hazards and safety risks relevant to employees’ roles and responsibilities and informs employees of safety actions taken in response to reports submitted through an employee safety reporting program.

Ongoing safety communication is critical and City of Corona Transit Service ensures communication occurs up, down, and across all levels of the organization. Any lessons learned

are communicated to all concerned. Management commitment to address safety concerns and hazards is communicated on a regular basis. Management encourages and motivates employees to communicate openly, authentically, and without concern for reprisal; ensures employees are aware of SMS principles and understand their safety-related roles and responsibilities; conveys safety critical information such as accident data, injuries, and reported safety concerns and hazards and their resolutions to employees. City of Corona Transit Service’s tools to support safety communication include:
 Safety bulletins
 Safety notices
 Posters
 CDs or Thumb drives or online safety video access
 Newsletters
 Briefings or Toolbox talks
 Seminars and workshops
 New employee training and refresher training
 Intranet or social media
 Safety Committee Meetings
Competencies and Training: Executive Management ensures that all employees attend the training provided to understand their specific roles and responsibilities for the implementation of SMS. City of Corona Transit Service provides SMS training in the following areas:

All Employees:
 Understanding of Safety Performance Targets
 Understanding of fundamental principles of SMS
 Understanding of Safety Reporting Program – Reporting unsafe conditions and hazards/near misses
 Understanding of their individual roles and responsibilities under SMS Managers and Supervisors
 Understanding of Safety Risk Management
 Understanding of Safety Assurance
 Understanding of Safety Promotion
 Understanding of their individual roles and responsibilities for SMS Executive Management:
 Understanding of management commitment to and support of all SMS activities.

All employees are required to acquire the competencies and knowledge for the consistent application of their skills as they relate to safety performance objectives. City of Corona Transit Service dedicates resources to conduct effective safety-related skill training. The scope of the

safety training is appropriate to each employee’s individual safety-related job responsibilities and their role in SMS. Components of City of Corona Transit Service’s skill-related training include:
 Conducting training needs analyses to ensure that the right information is being taught to the right employees using the most efficient training methods.  Communicating purpose, objectives, and outcome.
 Ensuring relevant content by directly linking training to the trainee’s job experiences so trainees are more motivated to learn.
 Using active hands-on demonstrations and practice to demonstrate skills that are being taught and provide opportunities for trainees to practice skills.  Providing regular feedback during hands-on practice and exercises.  Reinforcing training concepts in the post-training work environment by giving employees opportunities to perform what they’ve learned.

Safety-related skill training programs provided by the transit agency, per “4.1 Competencies & Training” in MV Transportation’s “Safety Management System Plan 2019” City of Corona Transit Service conducts refresher training monthly, during employee safety meetings.

Section 9 Documentation
Pursuant to 49 CFR Part 673.31, City of Corona Transit Service maintains records related to this Safety Plan and SMS implementation for a minimum of three years. These documents include but are not limited to the results from SMS processes and activities. City of Corona Transit Service will make these documents available to FTA Region 9, Caltrans, and other Federal and state agencies upon request.

Attachments
Attachment A – Organization Chart

CITY OF CORONA TRANSIT SERVICE
Public Transit Agency Safety Plan
ATTACHMENT A: ORGANIZATIONAL CHART
City of Corona Council
City Manager
Assistant City Manager
Public Works Director
Accountable Executive
City Traffic Engineer
Transit Program Manager
Chief Safety Officer
Management Analyst MV Transportation
Contracted Transit Operator
MV Management
MV Executive
Safety Committee
MV Employees

Attachment B – Board Approval

Addendum – City of Corona Transit Service Safety Management System

20222025

SUDESH PAUL

CITY OF CORONA TRANSIT SERVICE
12/7/2022

CITY OF CORONA TRANSIT SERVICE SAFETY

MANAGEMENT SYSTEMSAFETY MANAGEMENT SYSTEM

City of Corona Transit Service Safety Management System (SMS)

MISSION/OBJECTIVE
The City of Corona Transit Service (CCTS) is committed to operating a public transportation system that offers reliable, accessible, and convenient service with safe vehicles and facilities. CCTS overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operations.

ABOUT CITY OF CORONA TRANSIT SERVICE (CCTS)
City of Corona Transit Service (CCTS) provides both fixed route, Corona Cruiser, and Dial-A-Ride (DAR) services. CCTS serves a diverse population of over 168,000 residents. The city limits encompass approximately 39 square miles.

Dial-A-Ride service commenced in 1977 and provides curb-to-curb service throughout the City of Corona, neighboring county areas of Coronita, El Cerrito, Home Gardens, and satellite locations in the City of Norco. The complementary paratransit service DAR service extends beyond city limits to ensure compliance with the Americans with Disability Act (ADA) ¾ mile corridor around Corona Cruiser fixed route service. Door-to-door service is available upon request for DAR patrons certified under the ADA.

The Corona Cruiser fixed route service commenced in 2001 and operates along two routes, the Red Line and Blue Line, using five buses during peak service. The routes provide access to commercial, retail and residential areas, medical facilities, schools, jobs, and links to other transit services. CCTS contracts with the private sector to provide a turn-key transit operation Version 3, 11/29/224, 10/1/2025
_____________________________________________________________________________________ The Federal Transit Administration (FTA) has issued rules that require public transit agencies to draft a Safety Plan in accordance with 49 C.F.R. Part 673 (Part 673). The full text of the Part 673 is available at http://www.transit.dot.gov/PTASP

City of Corona Transit Service Safety Management System (SMS)

City of Corona Transit Service Information
Transit Agency Name City of Corona Transit Service
Transit Agency Address 400 S. Vicentia Avenue, Suite 22510, Corona, CA 92882 Name and Title of
Accountable Executive
Anne K. Turner, Community Service DirectorSavat Khamphou, Public Works Director
Name of Chief Safety Officer
or SMS Executive Sudesh Paul, Transit Program Manager
Mode(s) of Service Covered
by the Plan
Fixed Route
Demand Response
List All FTA
Funding Types
(e.g., 5307, 5310,
5311)
5307, 5339
Modes(s) of Service Provided
by the Transit Agency
Contract Operated Fixed Route
Contract Operated Demand Response
Plan Development, Approval, and Updates
Name of Entity That
Drafted This Plan City of Corona Transit Service
Signature by the
Accountable Executive

Signature of Accountable Date of Signature
Approval by the Board of
Directors or an Equivalent
Authority
City Council 12/7/2210/1/25
Pending
Name of Entity That Approved this Plan Date of Approval

City of Corona Transit Service Safety Management System (SMS)

Revision/Update History
Agency Name: City of Corona Transit Service
FTA Recipient ID: 1638
Accountable Executive: Anne K. Turner, Community Services DirectorSavat Khamphou, Public Works Director
Initial City of Corona Council Adoption: April 15, 2020 SMS Effective Date July 31, 2020
Last Modified By (Name): Last Modified (Date):

Gerardo Sanabria 06/15/2020
Sudesh Paul 12/7/2022
Sudesh Paul 10/1/2025 Pending approval

City of Corona Transit Service Safety Management System (SMS)

City of Corona Transit Service, Safety Management System (SMS) Introduction
On July 19, 2018, The Federal Transit Administration (FTA) published the Public Transportation Agency Safety Plan (PTASP) Final Rule, which requires certain operators of public transportation systems that receive federal funds under FTA's Urbanized Area Formula Grants to develop safety plans that include the processes and procedures to implement Safety Management Systems (SMS). The documented processes and procedures for the Agency’s SMS must consist of four main elements: (1) Safety Management Policy, (2) Safety Risk Management, (3) Safety Assurance, and (4) Safety Promotion.

In the case of conflict between Corona’s Agency Safety Plan and Corona’s Safety Management System that includes its Transit Operations Contractor’s Safety Management System Plan (MV Transportation “Safety Management System Plan 2019”), Corona’s Agency Safety Plan and SMS shall take precedence over, and shall be used in lieu of, such conflicting provisions. Corona’s Safety Management System including those of its Contracted Transit Operator have been arranged into a format that parallels the Public Transportation Agency Safety Plan (PTASP) Final Rule.

City of Corona Transit Service Safety Management System (SMS)

Corona’s Safety Management System Contents
MISSION/OBJECTIVE .......................................................................................................................................... 2 ABOUT CITY OF CORONA TRANSIT SERVICE (CCTS) ................................................................................................. 2 Introduction ................................................................................................................................................ 11 The Accountable Executive...................................................................................................................... 11 Chief Safety Officer ................................................................................................................................. 11 I. Safety Management Policy ................................................................................................................. 12 Safety Management Policy Statement ................................................................................................... 12 Purpose ................................................................................................................................................... 13 Policy ....................................................................................................................................................... 13 Reporting Unsafe Conditions .................................................................................................................. 14 Safety Management Policy Communication ........................................................................................... 14 Safety Accountabilities and Responsibilities ........................................................................................... 14 Employee Safety Reporting Program ...................................................................................................... 16 Vehicle Safety Defects Reporting ........................................................................................................ 16 On-Route Safety Issue Reporting Procedures ..................................................................................... 16 Employee Behaviors/Retraining Procedures ...................................................................................... 16 Other Employee Safety Reporting Procedures ................................................................................... 17 II. Safety Risk Management .................................................................................................................... 17 Safety Risk Management Process ........................................................................................................... 17 Monthly Facility Inspections.................................................................................................................... 17 Reporting ................................................................................................................................................. 18 Training ................................................................................................................................................... 18 Assessment .............................................................................................................................................. 18 Quarterly Accident Reviews .................................................................................................................... 18 Hazard Management Process ................................................................................................................. 18 Purpose ............................................................................................................................................... 19 Hazard Management Consists of: ....................................................................................................... 19 Hazard Identification ........................................................................................................................... 19 Employee Hazard Reporting ............................................................................................................... 19 Infectious Disease Prevention ................................................................................................................. 20 III. Safety Assurance ............................................................................................................................ 20

City of Corona Transit Service Safety Management System (SMS)

Safety Performance Monitoring and Measurement ............................................................................... 20 Reporting ................................................................................................................................................. 20 Investigations .......................................................................................................................................... 20 Safety Information Monitoring ............................................................................................................... 21 Proactive Observations and Evaluations ................................................................................................. 21 Safety Inspections ................................................................................................................................... 21 Monthly Facility Inspections.................................................................................................................... 22 Quarterly Reviews ................................................................................................................................... 22 Root Cause Analysis ................................................................................................................................ 22 Hazard Investigation, Evaluation, and Analysis ...................................................................................... 22 Hazard Severity Categories ..................................................................................................................... 23 Hazard Frequency Categories ................................................................................................................. 23 Hazard Assessment Table ....................................................................................................................... 24 Hazards and Corrective Actions Tracking................................................................................................ 25 Hazards Communications and Reporting................................................................................................ 25 IV. Safety Promotion ........................................................................................................................... 26 Safety Performance Monitoring and Measurement ............................................................................... 26 Reporting ................................................................................................................................................. 26 Investigations .......................................................................................................................................... 26 Safety Information Monitoring ............................................................................................................... 26 Proactive Observations and Evaluations for Operator Safety Adherence .............................................. 26 V. Management of Change (Not Required for Small Public Transportation Providers) ......................... 27 Configuration and Change Management ............................................................................................... 27 Bus Operations and Transit Planning ...................................................................................................... 28 Planning .................................................................................................................................................. 28 Operations ............................................................................................................................................... 29 VI. Continuous Improvement (Not Required for Small Public Transportation Providers) .................. 29 Quarterly Accident Reviews .................................................................................................................... 29 Daily Reviews .......................................................................................................................................... 29 VII. Program Implementation .............................................................................................................. 30 Responsibility for the AGENCY SAFETY PLAN .......................................................................................... 30 Continuous Plan Evaluation .................................................................................................................... 30 Strategic Communications and Coordination ......................................................................................... 30

City of Corona Transit Service Safety Management System (SMS)

Transit Safety and Security Manager ...................................................................................................... 30 Public Safety Outreach ............................................................................................................................ 31 VIII. List of Definitions and Acronyms Used .......................................................................................... 31 IX. Policies and Procedures ................................................................................................................. 36 Mission/Objective ......................................................................................................................................... 2 About City of Corona Transit Service (CCTS) ................................................................................................. 2 Introduction .................................................................................................................................................. 5 I. Safety Management Policy ................................................................................................................... 9 Safety Management Policy Statement ..................................................................................................... 9 Purpose ................................................................................................................................................... 10 Policy ....................................................................................................................................................... 10 Reporting Unsafe Conditions .................................................................................................................. 11 Safety Management Policy Communication ........................................................................................... 11 Safety Accountabilities and Responsibilities ........................................................................................... 11 Employee Safety Reporting Program ...................................................................................................... 13 Vehicle Safety Defects Reporting ........................................................................................................ 13 On-Route Safety Issue Reporting Procedures ..................................................................................... 13 Employee Behaviors/Retraining Procedures ...................................................................................... 13 Other Employee Safety Reporting Procedures ................................................................................... 14 II. Safety Risk Management .................................................................................................................... 14 Safety Risk Management Process ........................................................................................................... 14 Monthly Facility Inspections ................................................................................................................... 14 Reporting ................................................................................................................................................ 14 Training ................................................................................................................................................... 15 Assessment ............................................................................................................................................. 15 Quarterly Accident Reviews .................................................................................................................... 15 Hazard Management Process ................................................................................................................. 15 Purpose ............................................................................................................................................... 15 Hazard Management Consists of: ....................................................................................................... 16 Hazard Identification ........................................................................................................................... 16 Employee Hazard Reporting ............................................................................................................... 16 Infectious Disease Prevention................................................................................................................. 16 III. Safety Assurance ............................................................................................................................. 17

City of Corona Transit Service Safety Management System (SMS)

Safety Performance Monitoring and Measurement .............................................................................. 17 Reporting ................................................................................................................................................ 17 Investigations .......................................................................................................................................... 17 Safety Information Monitoring ............................................................................................................... 17 Proactive Observations and Evaluations ................................................................................................ 18 Safety Inspections ................................................................................................................................... 18 Monthly Facility Inspections ................................................................................................................... 18 Quarterly Reviews ................................................................................................................................... 18 Root Cause Analysis ................................................................................................................................ 19 Hazard Investigation, Evaluation, and Analysis ...................................................................................... 19 Hazard Severity Categories ..................................................................................................................... 19 Hazard Frequency Categories ................................................................................................................. 20 Hazard Assessment Table ....................................................................................................................... 21 Hazards and Corrective Actions Tracking................................................................................................ 22 Hazards Communications and Reporting ............................................................................................... 22 IV. Safety Promotion ............................................................................................................................ 22 Safety Performance Monitoring and Measurement .............................................................................. 22 Reporting ................................................................................................................................................ 22 Investigations .......................................................................................................................................... 22 Safety Information Monitoring ............................................................................................................... 23 Proactive Observations and Evaluations for Operator Safety Adherence .............................................. 23 V. Management of Change (Not Required for Small Public Transportation Providers) ......................... 23 Configuration and Change Management ................................................................................................ 24 Bus Operations and Transit Planning ...................................................................................................... 24 Planning .................................................................................................................................................. 24 Operations .............................................................................................................................................. 25 VI. Continuous Improvement (Not Required for Small Public Transportation Providers) ................... 25 Quarterly Accident Reviews .................................................................................................................... 25 Daily Reviews .......................................................................................................................................... 26 VII. Program Implementation................................................................................................................ 26 Responsibility for the AGENCY SAFETY PLAN.......................................................................................... 26 Continuous Plan Evaluation .................................................................................................................... 26 Strategic Communications and Coordination ......................................................................................... 26

City of Corona Transit Service Safety Management System (SMS)

Transit Safety and Security Manager ...................................................................................................... 27 Public Safety Outreach ............................................................................................................................ 27 VIII. List of Definitions and Acronyms Used ........................................................................................... 27 IX. Policies and Procedures .................................................................................................................. 32

City of Corona Transit Service Safety Management System (SMS)

City of Corona Transit Service, Safety Management System (SMS) Introduction
On July 19, 2018, The Federal Transit Administration (FTA) published the Public Transportation Agency Safety Plan (PTASP) Final Rule, which requires certain operators of public transportation systems that receive federal funds under FTA's Urbanized Area Formula Grants to develop safety plans that include the processes and procedures to implement Safety Management Systems (SMS). The documented processes and procedures for the Agency’s SMS must consist of four main elements: (1) Safety Management Policy, (2) Safety Risk Management, (3) Safety Assurance, and (4) Safety Promotion.

In the case of conflict between Corona’s Agency Safety Plan and Corona’s Safety Management System that includes its Transit Operations Contractor’s Safety Management System Plan (MV Transportation “Safety Management System Plan 2019”), Corona’s Agency Safety Plan and SMS shall take precedence over, and shall be used in lieu of, such conflicting provisions. Corona’s Safety Management System, including those of its Contracted Transit Operator, has been arranged into a format that parallels the Public Transportation Agency Safety Plan (PTASP) Final Rule.

The Accountable Executive
Per FTA PTASP requirements, each transit operator receiving FTA funding shall designate an “Accountable Executive” to implement the PTASP. The Accountable Executive may delegate specific responsibilities, but the ultimate accountability for the transit agency’s safety performance cannot be delegated and always rests with the Accountable Executive. The Agency’s Accountable Executive is the Public Works Director. The Agency’s Accountable Executive meets all requirements of § 673.5 and § 673.23(d)(1) and has the ultimate responsibility for carrying out the Agency’s Public Transportation Agency Safety Plan and the Transit Asset Management Plan.

It is the responsibility of the Accountable Executive to implement safety risk mitigations identified and recommended by the Safety Committee for the safety risk reduction program.

Chief Safety Officer
The Agency’s Chief Safety Officer (CSO) is responsible for the day-to-day implementation and operation of the SMS. The CSO is designated by the Accountable Executive and must be able to report directly to the Accountable Executive. A direct line of communication is critical and required because the Accountable Executive has the authority to make resource and personnel decisions.

City of Corona Transit Service Safety Management System (SMS)

I. Safety Management Policy
The first component of the City of Corona Transit Service’s SMS is the Safety Management Policy, which is the foundation of the City of Corona Transit Service’s safety management system. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.

Safety Management Policy Statement
Safety is a core value at City of Corona Transit Service, and managing safety is a core business function. City of Corona Transit Service will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. City of Corona Transit Service overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operations.

City of Corona Transit Service will:
 Clearly, and continuously explain to all staff that everyone working within City of Corona Transit Service must take part and be responsible and accountable for the development and operation of the Safety Management System (SMS).
 Work continuously to minimize safety risks. Work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards for passengers and employees.
 Work to ensure that all employees are provided appropriate safety information and training, are competent in safety matters, and assigned tasks commensurate with duties and skills.
 Reaffirm that responsibility for making our operations safer for everyone lies with all employees – from executive management to frontline employees. Each manager is responsible for implementing the SMS in their area of responsibility and will be held accountable to ensure that all reasonable steps are taken to perform activities established through the SMS.

City of Corona Transit Service Safety Management System (SMS)

Purpose
The City of Corona Transit Service (CCTS) recognizes Safety as its number one core pillar. Every employee is accountable for making safety their priority, starting with the Accountable Executive.

Safety and regulatory compliance are the first consideration when developing and implementing policies, procedures and programs affecting the Agency’s operation.

Policy
CCTS will continue to support the ongoing implementation of its Safety Management System (SMS) with a commitment to the provision of appropriate resources. The Agency’s policies, rules and regulations will continue to be developed with the intent to integrate safety into all Agency operations. Every employee should understand the importance of safety in the workplace.

CCTS establishes and measures our safety performance against realistic and data-driven performance indicators and targets. Monthly safety and security inspections of CCTS transit facilities are conducted to identify and correct potential hazards. Our safety culture encourages employees to freely and openly report safety related issues or concerns.

CCTS ensures no action is taken against any employee who discloses a safety matter through the employee safety reporting program, unless disclosure reveals beyond any reasonable doubt, an illegal act, gross negligence, or a deliberate or willful disregard of regulations or procedures. CCTS and its Contracted Operator will further ensure that every action is taken within reason to mitigate or eliminate potential hazards from the workplace.

The Agency’s Safety Committee, represented by Corona Transit management from multiple disciplines, meets monthly to discuss the safety of its employees and customers. The Committee seeks to proactively identify and mitigate any risk of workplace injury and illness. Employees are provided an opportunity for the free discussion of health and safety problems and possible solutions through their representatives on the committee. Additionally, safety suggestion forms and drop boxes are available to employees as part of the safety reporting program.

In the Agency’s quest for safety excellence, it has implemented a Safety Management System (SMS) to identify and mitigate risk. This includes the constant evaluation of the effectiveness of these efforts. This cycle of continuous improvement is a part of the culture at CCTS. Realistic safety performance targets are set prior to the start of each fiscal year and are measured no less than quarterly against benchmarks to evaluate the effectiveness of and adjust as necessary to the continuous efforts to mitigate safety related exposures.

To ensure externally supplied systems and services supporting our operations are delivered and meet our safety performance standards, CCTS screens all potential contractors or vendors to ensure compliance with regulatory guidelines.

Safety at the highest level is achieved through cooperative proactivity in identifying potential hazards and taking into consideration the safety of others. Management will review the safety plan annually and update it as appropriate to ensure the safety of our employees and customers.

City of Corona Transit Service Safety Management System (SMS)

As a Public Transit Agency, we understand our responsibility to the safety of our employees, customers, and the public. Our decisions and actions affect the safety of our community and we commit to continually improve on safety.

Reporting Unsafe Conditions
It is the responsibility of every employee to be aware of their surroundings and to report any unsafe or unsecure condition to their supervisor, safety committee representative, or via the safety suggestion boxes. The Agency has established a program through which employees can identify and make suggestions relating to safety issues. All suggestions or issues identified are addressed monthly at the Agency’s Safety Committee meetings.

Safety Management Policy Communication
CCTS safety management policy is communicated throughout the agency’s organization. Include dates where applicable
The Safety Management Policy is initially communicated to employees in the new employee orientation. Additionally, every operator is given annual instruction which includes the Agency’s safety policy, and a review of how it relates to their safe operation of Agency vehicles.

Maintenance employees are communicated the Agency’s Safety Policy once per month during regularly scheduled safety meetings. The Safety Committee addresses the Agency’s Safety Policy with Administrative employees at the monthly Safety Committee Meeting, and the representatives take the information back to department staff meetings.

The Safety Management Policy is reinforced using “Driver TV,” which plays continuous loops of safety policy communications that are updated each month with information geared toward relevant current trends.

The Agency maintains a Monthly Safety Campaign program for all operators and maintenance personnel. Material for the monthly campaigns cover mandated training topics such as Heat Illness Prevention and Bloodborne Pathogens, but a review of recent trends in safety events within the system also help tailor the monthly campaigns in effort to meet Safety Performance Targets.

Safety Accountabilities and Responsibilities
Authorities, Accountabilities, and Responsibilities
Describe the authorities, accountabilities, and responsibilities of the following individuals for the development and management of the transit agency’s Safety Management System (SMS).

Accountable Executive
Authority/Accountability
Anne K. Turner, Community ServicesSavat Khamphou, Public Works Director
The Accountable Executive PWD/CE has ultimate accountability to ensure the proper development and implementation of
Agency’s Safety Plan. The APWD/CEAccountable Executive has the authority to designate the appropriate funding for necessary safety related items.

City of Corona Transit Service Safety Management System (SMS)

Chief Safety Officer or
SMS Executive
Responsibility/Authority
Sudesh Paul, Transit Program Manager
The Transit Program Manager has the responsibility to develop and ensure implementation throughout the Agency and has the authority to implement safety mitigating measures and
recommendations.

Agency Leadership and
Executive Management
Responsibility/Authority
Anne K. TurnerSavat Khamphou, Community ServicesPublic
Works Director (Accountable Executive); Cynthia Lara,
Community Assistance ManagerRosalva Ureno, City Traffic Engineer; Sudesh Paul, Transit Program Manager (Chief Safety Officer or SMS Executive); Sudesh Paul, Transit Program Manager The entire leadership team has the responsibility to model, encourage and enforce behaviors that are consistent with the Agency’s number one core value, Safety. They are vested with the authority to carry out this task and are to ensure that Safety is always primary in any decisions about Agency business.

MV Transportation
Agency Contractor
Operator Leadership and
Executive Management
Responsibility/Authority
Catherine Wynne, General Manager; Britney Pimentel, Assistant General Manager; Alex Sierra, Maintenance Manager; , George Mbulo JrJorge Flores., Regional Safety Director of Safety (Southern CA); Veronica Ramirez, Road Supervisor.

The entire MV Transportation leadership team has the
responsibility to model, encourage and enforce behaviors that are consistent with the Agency’s number one core value, Safety.

They are vested with the authority to carry out this task and are to ensure that Safety is always primary in any decisions about Agency business.

MV Transportation
Key Staff
General Manager: Ultimate responsibility for the safety performance of the location and authorizes activities to support an effective SMS. Assistant General Manager (Britney Pimentel):

Responsible for promoting operational safety and adhering to our policies and procedures. Safety and Training Manager (Catherine Wynne): Responsible for the day-to-day implementation and operation of the SMS. Maintenance Manager: Responsible for OSHA compliance and site-specific maintenance activities.

Trainers / Instructors (George Mbulo JrJorge Flores., Alex Sierra, Catherine Wynne): Responsible for ensuring that we are training every employee to proficiency in accordance with our
performance standards. Supervisors (Veronica Ramirez):

Responsible for playing an active role in SMS activities, including

City of Corona Transit Service Safety Management System (SMS)

sufficient road observations and identifying potential safety hazards with recommended solutions.

Location Safety Committee (the committee is composed of MV Transportation and Corona staff, refer to Safety Committee attachment): Responsible for ensuring that reported safety items are reviewed and addressed, as well as discussing proactive measures to mitigate future risk.

Employee Safety Reporting Program
Vehicle Safety Defects Reporting
Coach operators complete pre-trip vehicle inspections prior to pulling from the yard and during relief, using an approved California Highway Patrol inspection form to report safety or mechanical defects. The completed form is turned into dispatch upon pulling the bus back into the yard.

Completed forms are collected periodically throughout the day by maintenance staff and repairs are then made if necessary. If a safety or mechanical defect is reported to dispatch prior to pull out, a mechanic will inspect the defect and determine if the coach is safe for operation. If determined the bus is unsafe, it will be placed on hold and will not be released to operations until the necessary repairs are completed and signed off by the mechanic. If a safety or mechanical defect is reported while in service, dispatch will confer with a maintenance supervisor to determine the next course of action i.e. bus exchange, maintenance road call, or safe to continue operation.

On-Route Safety Issue Reporting Procedures
All events, incidents or accidents are reported by the operator or reporting staff to dispatch via Clever Device, two-way Bolt radio communication, or cell phone. Dispatch will advise the operator what report must be completed and/or refer the issue to the operations manager if necessary. If an incident or accident occurs, the operator or reporting staff will complete the appropriate report and turn it in to dispatch. Dispatch will then place the report in the Risk Management’s mailbox for review. For accidents, if Risk Management determines it was a preventable accident, they will forward their findings to the training manager who will then schedule the employee for retraining. For incidents, Risk Management will determine if there is certain behavior by the employee that caused the incident to take place, they will report their finding in an observation report to the operations manager who then will determine if retraining and/or discipline will take place. If the accident or incident was not the fault of the employee, Risk Management will attempt to mitigate the hazard utilizing CCTS’ hazard identification and resolution process that is detailed starting on p. 10.

Employee Behaviors/Retraining Procedures
If the operator or staff has accountability relating to an incident or accident, a retraining form is completed, and the employee is retrained via on the road and/or a verbal/written coaching by either a training instructor or operations supervisor. All retraining documentation is signed by

City of Corona Transit Service Safety Management System (SMS)

the employee and supervisor/training instructor and filed in the employees personnel file and in Oracle software. Any operator behavior determined to be “at-risk” results in retraining. Any operator behavior determined to be reckless could result in punitive/disciplinary measures.

Other Employee Safety Reporting Procedures
CCTS’ safety culture encourages employees to report safety- related issues or concerns. In addition to the vehicle safety defect reports, incident reports, and accident reports, safety suggestion boxes are in employee break and lounge areas and checked frequently. All employees are encouraged to utilize these boxes and may do so anonymously. All employee concerns/suggestions are addressed and communicated back to the employee submitting the suggestion/concern.

All Agency functional areas are represented on the Agency Safety Committee. The Committee meets each quarter, and employees are encouraged to bring forward any safety related concerns. The Agency Safety Committee represents all agency functional areas. The Committee meets quarterly, and employees are encouraged to bring forward any safety-related concerns.

The meeting is concluded with a “round-table” open forum discussion to ensure each member has an opportunity to contribute.

CCTS/MV Transportation ensures no action is taken against any employee who discloses a safety matter through the employee safety reporting program, unless disclosure reveals beyond any reasonable doubt, an illegal act, gross negligence, or a deliberate or willful disregard of regulations or procedures.

II. Safety Risk Management
Safety Risk Management Process
Describe the Safety Risk Management process, including:
 Safety Hazard Identification: The methods or processes to identify hazards and consequences of the hazards.
 Safety Risk Assessment: The methods or processes to assess the safety risks associated with identified safety hazards.
 Safety Risk Mitigation: The methods or processes to identify mitigations or strategies necessary as a result of safety risk assessment.

Monthly Facility Inspections
Inspections of CCTS facilities are conducted on a regular basis, no less than monthly. The Corona/MV Transportation staff conducts regular facility inspections to identify any potential safety hazards/risks and coordinates the abatement of such items with Facilities and/or Maintenance.

City of Corona Transit Service Safety Management System (SMS)

Reporting
All operations and maintenance personnel are required to submit a report after the occurrence of any safety event. The reports are submitted to the Risk Management Department for processing. This processingprocess includes review of the report, classification of the incident/accident type, documentation of the event in the Agency’s Accident/Incident database, and investigation/recovery of additional evidence (including audio and video).

Training
Through regular annual training, employees are encouraged to report any observed/identified conditions throughout the Agency’s service area to the Risk Management Department by way of the Safety Suggestions Boxes or their Safety Committee representatives.

All safety events are reviewed by the Risk Manager. When an event is rated as preventable, a notice is issued to the operator advising them of the preventable rating. The operator is given the option of having the rating determination reviewed by an Accident Review Board Panel.

A copy of the notice is sent to the Training Manager, who immediately schedules a mandatory re-training with the operator. This re-training is carried out regardless of the outcome of any review, if requested by the operator
Assessment
Regular assessments are conducted in conjunction with the Transportation Security Administration, Department of Homeland Security to review potential risks, Agency policies and procedures, as well as the physical security of the Agency’s facilities. Action items are created, and coordination with the appropriate department management personnel Iis initiated by the Transit Safety and Security Manager to ensure follow- up and completion of such items to correct deficiencies.

Quarterly Accident Reviews
A quarterly review is conducted of safety events. A committee made up of staff from Operations, Risk Management and Training review all safety events for the previous quarter to determine what mitigating measures may be implemented to prevent Safety events are reviewed quarterly.

A committee made up of staff from Operations, Risk Management, and Training reviews all safety events for the previous quarter to determine what mitigating measures may be implemented to prevent the reoccurrence of similar events.

These reviews include analyzingsis of accidents by type, location (using geo mapping), frequency and severity. Additionally, the data may be broken down by seniority (or other demographic information) to determine if there are any identifiable patterns are occurring.

Hazard Management Process
A hazard is any real or potential condition that can cause injury, illness, or death; damage to or loss of a system, equipment, or property; or damage to the environment. CCTS's hazard

City of Corona Transit Service Safety Management System (SMS)

identification and resolution process has been implemented to ensure potential hazards are systematically identified, evaluated, and resolved during design, construction, and revenue operations. Through this process, CCTS seeks to minimize and eliminate injuries to passengers, employees, and the general public, and to prevent service delays and damage to property, equipment, and the environment.

Purpose
This section outlines CCTS/MV Transportation’s formal process used to identify, evaluate, and mitigate potential hazards associated with transit operations and maintenance. Hazards identified are analyzed for potential impact and resolved by design, procedure, warning device, or other method so that identified hazards are at a point that is As Low as Reasonably Practicable (ALARP).

Hazard Management Consists of:
 Hazard identification
 Hazard investigation, evaluation, and analysis
 Hazard mitigation, control, and elimination
 Hazard tracking
Hazard Identification
The physical and functional characteristics of the system to be analyzed are CCTS operations, maintenance, facilities, procedures, employee practices, and general contract oversight.

Knowledge of how the individual system elements interface with each other is essential to the hazard identification effort. Hazards may be identified through:
 Daily tasks and routine activities conducted by CCTS staff and contractors  Inspections and observations conducted by CCTS Risk Management  Internal audits and records reviews
 External audits conducted by regulatory agencies
 Design reviews where representatives of Safety and Security as well as Operations Divisions participate
 Hazard analyses and special reports prepared by consultants, CCTS employees, contractors, and suppliers
 Hazards that develop as a result of accidents/incidents  Information from other transit systems
Employee Hazard Reporting
CCTS has provided a Safety/Security Hazard form that is available in paper form at CCTS facilities.

This form may be used by all employees and contractors to report hazards throughout the system. Once an employee/contractor submits the form, a supervisor/manager must enter that information into the CCTS Safety database and determine a risk assessment using the predetermined hazard assessment table. Once the hazard has been assigned a risk level, a

City of Corona Transit Service Safety Management System (SMS)

corrective action must be assigned to all hazards and resolution achieved, prior to any close out.

CCTS’ Transit Transportation Planning Supervisor is ultimately responsible for ensuring all corrective actions are addressed and closed out in a timely fashion. It the hazard requires additional resources beyond those assigned responsibility, the Transit Safety and Security Manager may assign the hazard to the applicable Risk Register.

Infectious Disease Prevention
CCTS follows the Center for Disease Control (CDC) guidelines for all infectious disease exposures.

CCTS will also monitor the Riverside County Office of Public Health and California Occupational Safety and Health Administration (OSHA) guidelines and maintain the highest level of employee safety. In addition, the City has developed and implemented the COVID-19 Prevention Program, which is designed to control employees’ exposure to COVID-19 that may occur in the workplace.

These document can be found on the City’s intranet and in the appendix of this plan. Further, the City’s transit operations contractor, MV Transportation, has updated its Injury and Illness Prevention Program to include COVID-19 Health and Safety Preparedness. This document is also included in the appendix.

III. Safety Assurance
Safety Performance Monitoring and Measurement
Describe activities to monitor the system for compliance with procedures for operations and maintenance.

Reporting
All operations and maintenance personnel are required to submit a report after the occurrence of any safety event. The reports are submitted to the Risk Management Department for processing. This processing includes review of the report, as well as video from the bus or facilities cameras to determine compliance with procedures for operations and maintenance. If non-compliance is observed, an observation report is completed and forwarded to the Surveillance Specialist (SS-Road Supervisor collect video, General manager/Assistant GM will review). The SS will open a disciplinary case by assigning an Occurrence Number to track the matter through to conclusion.

Investigations
Any collision, and all accidents involving property damage or injury to person is immediately investigated by an Operations and/or Road Supervisor. Analysis to determine the root cause of the event is conducted, as well as a review of any procedures or policies for which violations ofAn analysis to determine the root cause of the event is conducted, as well as a review of any procedures or policies that may have contributed to the event. This information is tracked in the Accident/Incident database and reviewed on a quarterly basis to determine if mitigations implemented have been effective in meeting benchmarks as outlined in the Management of Change section below under “Quarterly Reviews.”

City of Corona Transit Service Safety Management System (SMS)

Safety Information Monitoring
A quarterly review is conducted of safety events. A committee made up of staff from Operations, Risk Management and Training review all safety events for the previous quarter to determine what mitigating measures may be implemented to prevent Safety events are reviewed quarterly.

A committee made up of staff from Operations, Risk Management, and Training reviews all safety events for the previous quarter to determine what mitigating measures may be implemented to prevent the reoccurrence of similar events.

These reviews include analysis of accidents by type, location (using geo mapping), frequency, and severity. Additionally, the data is broken down by seniority to determine if events are occurring among less senior operators more frequently or more severely Additionally, the data is broken down by seniority to determine whether events occur more frequently or more severely among less senior operators and to assess whether training or experience are factors in the events.

Proactive Observations and Evaluations
The Agency deploys 3 types of Proactive Observations/Evaluations:
1) Coach Operator Performance Profile
The Agency performs an annual performance evaluation of every coach operator. The document records (see attached Coach Operator Performance Evaluation Form) an operator’s safety record, compliance to rules and regulations and attendance. An Operations Supervisor meets with the Coach Operator and goes overto review their record for the year, and gives them recommendations for improvement, if necessary.
2) On-Board Observation
The Agency deploys trained on-board evaluators (secret shoppers) to perform an in-person observation of each operator at least once a year. The on-board evaluators ride a minimum of 20 minutes and observe for core skills as a basis for their evaluation. If any deficiencies are observed the coach operator is coached/counseled/retrained as necessary. 3) External Observation
The Agency performs an annual field observation for every coach operator. An Operations Supervisor follows the bus in a supervisor vehicle and observes for core skills as a basis for evaluation. If any deficiencies are observed, the coach operator is coached/counseled/retrained as necessary.

Describe activities to monitor operations to identify any safety risk mitigations that may be ineffective, inappropriate, or were not implemented as intended.

Safety Inspections
Regular routine inspections are also conducted by the Agency’s contracted bus operators on a daily basis, pre-trip and post-trip inspections. Any concerns, hazards or risks are reported in the

City of Corona Transit Service Safety Management System (SMS)

Daily Vehicle Inspection Report, immediate concerns are communicated to Dispatch, Maintenance, Management Staff, such issues are documented in the Dispatch Log,The agency’s contracted bus operators also conduct regular routine inspections on a daily basis, including pretrip and post-trip inspections. Any concerns, hazards, or risks are reported in the Daily Vehicle Inspection Report. Immediate concerns are communicated to Dispatch, Maintenance, and Management Staff, and such issues are documented in the Dispatch Log and Maintenance Log.

Monthly Facility Inspections
Inspections of CCTS transit operating facilities are conducted on a regular basis, no less than monthly. The Transit General Manager conducts regular facilities and revenue vehicle inspections to identify any potential safety hazards/risks and coordinates the abatement of such items with Facilities and/or Maintenance—see Form “GM Monthly Facility Safety Audit FormREV”.

Quarterly Reviews
A quarterly review is conducted of safety events. A committee made up of staff from Operations, Risk Management and Training review all safety events for the previous quarter to determine if recommended mitigations were effective in meeting safety performance targets or were not implemented as intended.

Describe activities to conduct investigations of safety events to identify causal factors.

Root Cause Analysis
Any collision, and all accidents involving property damage or injury to person is immediately investigated by an Operations and/or Road Supervisor. Analysis to determine the root cause of the event is conducted, as well as a review of any procedures or policies for which violations ofAn analysis to determine the root cause of the event is conducted, as well as a review of any procedures or policies that may have contributed to the event. This information is included in the Risk Management report processing.

Describe activities to monitor information reported through internal safety reporting programs.

Hazard Investigation, Evaluation, and Analysis
Employees are encouraged to immediately address hazards that may be easily resolved, such as a trip hazard that may be easily moved. Hazards that require more extensive measures for resolution should be elevated to managers or safety committees for corrective action. Managers and safety committees are encouraged to conduct appropriate investigations to determine the potential risk as evaluated through examining the severity and probability of the hazard.

Hazard severity is the measure of the consequence the hazard presents. The greater the potential hazard consequence, the more severe the hazard. Below is a chart describing the Hazard Severity Categories:

City of Corona Transit Service Safety Management System (SMS)

Hazard Severity Categories

CATEGORY NAME LEVEL CHARACTERISTICS
Catastrophic 1
Fatality or multiple severe injuries, severe environmental damage, total system loss, extreme financial loss to CCTS Critical 2
Severe injury or occupational illness, significant
environmental, system or equipment damage, major service disruptions, significant financial loss to CCTS
Marginal 3 Minor injury or occupational illness, minor environmental, system, or equipment damage, minor service disruption
Negligible 4
Less than minor injury or occupational illness, less than minor environmental, system or equipment damage.

Insignificant service disruption.

The probability that a consequence associated with a given hazard will occur can be described in potential occurrences per unit of time, events, population items or activity. The hazard consequence occurrence probability, or frequency of occurrence, represents a qualitative judgment of the relative likelihood of occurrence of an accident caused by an uncorrected or uncontrolled hazard as a result of a particular event or series of events. All identified hazards are assigned one of five probability levels, as provided in the Hazard Frequency Categories chart below:

Hazard Frequency Categories
Probability Levels
DescriptionCateg
ory Name Level Specific Individual Item or Location
Fleet, Inventory, or
Systemwide
Frequent A Likely to occur often in the life
of an item.with high frequency. Continuously experienced.

Probable B
Will occur several many times
in the life of an item or at a
specific location.

Will occur frequently.

Occasional C
Likely to occur sometime one
or more times in the life of an
item or at a specific location.

Will occur several times during
life of system.

Remote D
Unlikely, but possible to occur
in the life of an item or at a
specific location.

Unlikely, but can reasonably be
expected to occur during life of
system.

City of Corona Transit Service Safety Management System (SMS)

Improbable E
So unlikely, it can be assumed
occurrence man will not be
experienced in the life of an
item or at a specific location.

Unlikely to occur, but possible.

Eliminated F
Incapable of occurrence. This
level is used when potential
hazards are identified and later
eliminated.

Incapable of occurrence. This
level is used when potential
hazards are identified and later
eliminated.

A qualitative hazard probability will be derived from research, analysis, and evaluation of safety data from the operating experience of CCTS or other similar transit agencies. The term fleet or inventory in the table refers to the number of units or size of system elements as an aggregate in the CCTS system (e.g., the number of bus stops, collectively). Therefore, the table provides a qualitative probability category for a particular event occurring within the entire inventory of stops, or at a single stop., for example.

Risk assessment determines the acceptability of assuming a risk associated with a hazard, the necessity of implementing corrective measures to eliminate or reduce the hazard, or a combination of both. Hazard risk assessment involves categorization of hazard severity and probability of occurrence. The guidelines for determining hazard risk are presented in the tables below:

HAZARD SEVERITY

CATEGORY
LEVEL
Catastrophic 1
Critical 2
Marginal 3
Negligible 4

HAZARD FREQUENCY CATEGORY LEVEL
Highly Probable A
Probable B
Possible C
Unlikely D
Highly Unlikely E
Eliminated F
Hazard Assessment Table
Safety Risk Assessment Matrix
Severity 
Probability 
Catastrophic
1 Critical
2 Marginal
3 Negligible
4 A-Frequent 1A 2A 3A 4A
B- Probable 1B 2B 3B 4B

City of Corona Transit Service Safety Management System (SMS)

C-Occasional 1C 2C 3C 4C
D- Remote 1D 2D 3D 4D
E- Improbable 1E 2E 3E 4E
F- Eliminated
Safety Risk Index Ranking
1A, 1B, 1C, 2A, 2B High Unacceptable
1D, 2C, 3A, 3B
SeriousModera
te
Undesirable, - With management dDecision
required
1E, 2D, 2E, 3C, 3D, 3E, 4A,
4B, MediumLow Acceptable - with review by management
4C, 4D, 4E Very Low Acceptable - without review
Unacceptable means the hazard cannot remain as is and must be mitigated.

Undesirable means that the hazard should be mitigated, if possible, within fiscal constraints.

Acceptable with review means that CCTS management must determine that the risk associated with the hazard is acceptable with proposed mitigations.

Acceptable without review means that the hazard can remain.

Regulatory Accident/Incident Reporting Thresholds
All accident and incident reporting must be completed by CCTS and its contractors. The following is a list of minimum regulations that must be met; however, it does not exempt CCTS or its contractors from meeting all the reporting requirements and is not all-inclusive:
 CFR, Title 49, Section 674 (FTA)
 General Order 164-E, Section 7 (CPUC)
Hazards and Corrective Actions Tracking
Hazards needing correction are entered and tracked in the CCTS Safety database. Corrective actions will have: 1) original finding information, 2) a suggested corrective action, 3) the responsible parties assigned, and 4) a due date identified. The CCTS safety data base is designed to provide notification of the corrective action to responsible parties as well as alert them of upcoming due dates and overdue corrective actions. Individuals assigning a corrective action and those responsible for the corrective action are expected to work together to effectively mitigate and/or eliminate the issue.

Hazards Communications and Reporting
California Public Utilities Commission (CPUC) Hazard Reporting Thresholds requires that certain hazards be reported.

City of Corona Transit Service Safety Management System (SMS)

Per the requirements of CPUC General Order 164-E Section 6 (e), CCTS shall report the following hazards to CPUC:
 Near miss industrial accident on CCTS property with potential for serious injury or fatality
 Any major hazardous material spill meeting the federal government’s reporting threshold
IV. Safety Promotion
Safety Performance Monitoring and Measurement
Describe activities to monitor the system for compliance with procedures for operations and maintenance.

Reporting
All operations and maintenance personnel are required to submit a report after the occurrence of any safety event. The reports are submitted to the Risk Management Department for processing. This processing includes review of the report, classification of the incident/accident type, documentation of the event in the Agency’s Accident/Incident database, and investigation/recovery of additional evidence (including audio and video).

Investigations
Any collision, and all accidents involving property damage or injury to persons are immediately investigated by an Operations or Maintenance Supervisor. Analysis to determine the root cause of the event is conducted, as well as a review of any procedures or policies for which violations of may have contributed to the event. This information is included in the Risk Management report processing and is accumulated for further analysis and discussion as outlined in the Management of Change section below.

Safety Information Monitoring
A quarterly review is conducted of safety events. A committee made up of staff from Operations, Risk Management and Training review all safety events for the previous quarter to determine what mitigating measures may be implemented to prevent reoccurrence of similar events.

These reviews include analysis of accidents by type, location (using geo mapping), frequency and severity. Additionally, the data is broken down by seniority to determine if events are occurring among less senior operators more frequently or more severely to assess whether training or experience are factors in the events.

Proactive Observations and Evaluations for Operator Safety Adherence The Agency deploys 3 types of Proactive Observations/Evaluations:

City of Corona Transit Service Safety Management System (SMS)

1) Coach Operator Performance Profile
The Agency performs an annual performance evaluation of every coach operator. The document records (see attached Evaluation Master.pdf) reflect on the operator’s safety record, compliance with rules and regulations and attendance. An Operations Supervisor meets with the Coach Operator and goes over their record for the year and gives them recommendations for improvement, if necessary.
2) On-Board Observation
The Agency deploys trained on-board evaluators (secret shoppers) to perform an in-person observation of each operator at least once a year. The on-board evaluators ride a minimum of 20 minutes and observe for core skills as a basis for their evaluation. If any deficiencies are observed the coach operator is coached/counseled/retrained as necessary. 3) External Observation
The Agency performs an annual field observation for every coach operator. An Operations Supervisor follows the bus in a supervisor vehicle and observes for core skills as a basis for evaluation. If any deficiencies are observed the coach operator is coached/counseled/retrained as necessary.

V. Management of Change (Not Required for Small Public
Transportation Providers)
Describe the process for identifying and assessing changes that may introduce new hazards or impact safety performance.

CCTS and its contractor will evaluate and maintain a record of environmental, operational, and system changes as to adapt to the change or situation; and include any structural updates that would need to be documented within CCTS’ SMS.

Configuration and Change Management
Configuration Management (CM) details the process used to make configuration changes to the transit system. Change management is the process and procedure used to manage significant operational changes that will have a direct impact on system safety.

CM refers to a discipline for evaluating, coordinating, approving or disapproving, and implementing changes in a transit system. The CM process ensures there is a process to document changes from the initial concept through development, implementation, and on-going evaluation of results.

Successful CM requires a well-defined and institutionalized set of policies and procedures to ensure that all CCTS Divisions as well as contractor staff that are affected by the configuration changes are formally notified and approve of the change.

City of Corona Transit Service Safety Management System (SMS)

Bus Operations and Transit Planning
The Operations (MV Transportation), Planning (Corona staff) are responsible for configuration management activities related to managing and documenting significant changes and/or modifications to CCTS’ transportation system, and for verifying that new system elements and modifications in development are reviewed by key stakeholders at appropriate intervals for input and/or approval.

For these types of modifications to mission-critical equipment, facilities, infrastructure, and/or procedures, the Operations, Planning and Facilities divisions have accountability as follows:

Planning
 Evaluate routes based on customer requests, on-time performance, ridership data  Create a service change guide and hold public meetings throughout the service area to gather feedback from key stakeholders
 Meet with appropriate stakeholders
 Present the service changes (including new, modified and cancelled routes) to Corona’s Council as part of the yearly budget process
 Implement service changes as needed, unless a safety issue arises that warrants immediate action
 Issue documents regarding the service change to Contract Ops for review service change before each bid
 Monthly service meeting planning, maintenance, and operations  Planning staff attends safety meetings for Contract Ops every month to gather feedback on changes, receive comments on current potential safety issues  Planning staff attends Safety committee to discuss any safety concerns related to service planning
 Planning staff attends quarterly ADA meeting to gather feedback on service changes/ADA needs
 A comprehensive review is conducted, and approvals/signoffs are secured from key stakeholders before such changes are made
 Primary and secondary safety and functional impacts of a proposed change are identified, evaluated, and addressed early in a project's design phase  The completed modifications are properly incorporated into the existing system

City of Corona Transit Service Safety Management System (SMS)

Operations
 Safety inspections of bus stop conditions and associated amenity during daily routine maintenance of bus stops (pad, bench, trash receptacle, shelter)  Priority repair/service is scheduled for safety related items  Annual refurbishment of bus stop amenities
 Keep up to date on the Agency’s ADA policy
 Attend the Agency’s safety committee meetings
 Review the Agency’s accident & incident reports related to bus stops  Maintain daily communications with internal & external stakeholders VI. Continuous Improvement (Not Required for Small Public Transportation Providers)
Describe the process for assessing safety performance. Describe the process for developing and carrying out plans to address identified safety deficiencies.

Quarterly Accident Reviews
A quarterly review is conducted of safety events. A committee made up of staff from Operations, Risk Management and Training review all safety events for the previous quarter to determine what mitigating measures may be implemented to prevent reoccurrence of similar events.

These reviews include analysis of accidents by type, location (using geo mapping), frequency and severity. Additionally, the data is broken down by seniority to determine if events are occurring among less senior operators more frequently or more severely to assess whether training or experience are factors in the events.

Daily Reviews
All reports of safety events throughout the system are reviewed daily. Particular attention is directed to the identification of safety deficiencies. Whether the deficiencies are of an engineering or administrative nature, immediate action is taken to implement mitigating measures wherever and whenever appropriate.

When an engineering deficiency is identified, the Risk Management team works with the appropriate department to brainstorm and implement mitigating measures. Common examples of these types of deficiencies are overgrown trees interfering with proper service stops, etc.

When administrative deficiencies are identified, employee re-training is immediately scheduled and carried out. When deficiencies are of a significant nature, the operator may be removed from service until such time as the re-training has occurred.

City of Corona Transit Service Safety Management System (SMS)

VII. Program Implementation
Responsibility for the AGENCY SAFETY PLAN
The Transit Safety and Security Manager is responsible for the content, maintenance, and dissemination of this plan. The AGENCY SAFETY PLAN is a living document, available for review at all times to all CCTS employees and Contractors. Comments and revisions may be submitted to the Transit Safety and Security Manager for evaluation and inclusion in the next iteration of the plan. The signed copy of the current plan will be maintained in the Risk Management Department.

Continuous Plan Evaluation
During internal audit activities or the issuance of new regulations or recommended industry wide practices, Risk Management will continuously evaluate the relevancy and applicability of this AGENCY SAFETY PLAN.

All revisions will be noted in the revision record at the beginning of the document. If any revision requires a change in process, a notice will be disseminated to appropriate personnel explaining the 1) document change, 2) reason for change, 3) and its impact on any job functions. CCTS employees and Contractors will be notified of a substantially revised plan by an email or letter from CCTS’ Transit Safety and Security Manager.

The revised plan will be disseminated by one or more of the following methods: delivered as a hard copy and/or emailed as a soft copy to each relevant operating entity, or available through request from Risk Management. Contractor employees will be required to sign a hard copy of the plan.

Strategic Communications and Coordination
CCTS maintains a Safety Communication Plan that is consistent with the requirements of SMS.

The Safety Communications Plan supports the timely and effective notification and communication between CCTS and its key stakeholders that includes customers, contractors and the general public. Communications and coordination between CCTS, the service contractors, other system users, and interested parties, both internal and external, is facilitated through:

Contractor Safety Meetings: All contractor employees meet monthly to address safety concerns and issues discovered through the routine operation and maintenance of the service system.

Multiple meetings in all divisions are scheduled to allow all staff to attend. The meeting is led by a representative from the contractor safety team. CCTS Risk Management staff attend and actively participate in these meetings no less than quarterly.

Transit Safety and Security Manager
The CCTS Transit Safety and Security Manager is responsible for the implementation of the AGENCY SAFETY PLAN. Specifically, the Transit Safety and Security Manager:
 Issues and maintains the AGENCY SAFETY PLAN

City of Corona Transit Service Safety Management System (SMS)

 Promotes the Culture of Safety
 Oversees the Hazard Management Process
 Collects and analyzes safety data
 Oversees the accident/incident investigation
 Assures AGENCY SAFETY PLAN compliance/procedures review  Conducts safety reviews/inspections
 Ensures compliance with safe and healthy work practices by employees and contractors  Communicates with employees regarding occupational health and safety issues  Identifies, evaluates and corrects hazards in a timely manner  Assists other departments in resolving hazards
 Ensures that all accidents, injuries, and illnesses are investigated and that recommendations for corrective actions are developed and implemented as warranted  Ensures compliance with local, state and federal requirements Public Safety Outreach
CCTS will provide safety information to passengers and public utilizing the three “E’s” of safety:

Education, Engineering and Enforcement.

Educational opportunities for the customers and public will include relevant safety information in the CCTS Brochures, on the CCTS website, advertising and community events.

VIII. List of Definitions and Acronyms Used
Accident – An event that happens expectantly unexpectedly which may result in an undesirable or unfortunate happening causing harm, injury, damage, or loss. As defined in GO-164E, an event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision involving a rail transit vehicle; a runaway train; an evacuation for life safety reasons; or a derailment of a rail transit vehicle, at any location, at any time, whatever the cause.

Accountable Executive –means a single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of a public transportation agency; responsibility for carrying out the agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the agency’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. 5329(d), and the agency’s Transit Asset Management Plan in accordance with 49 U.S.C. 5326.

Agency or Transit Agency – means City of Corona Transit Service.

American Disabilities Act (ADA) – The Americans with Disabilities Act of 1990 gives civil rights protection to individuals with disabilities. Federal law prohibits discrimination on the basis of disability in employment, state and local government, public accommodations, commercial facilities, transportation, and telecommunications.

City of Corona Transit Service Safety Management System (SMS)

Assault on Transit Worker – A circumstance in which an individual knowingly, without lawful authority or permission, and with intent to endanger the safety of any individual, or with a reckless disregard for the safety of human life, interferes with, disables, or incapacitates a transit worker while the transit worker is performing the duties of the transit worker. An assault can be physical or non-physical. The safety performance measure for Assaults on Transit Workers includes all assaults (major and non-major)>
California Public Utilities Commission (CPUC) – State regulatory agency that oversees and regulates railroad and rail fixed guideway safety in the State of California.

California Highway Patrol (CHP) – enforce traffic laws and manage traffic and emergency incidents in California
Caltrans – means the California Department of Transportation.

Chief Safety Officer—means an adequately trained individual who has responsibility for safety and reports directly to a transit agency’s chief executive officer, general manager, president, or equivalent officer. A Chief Safety Officer may not serve in other operational or maintenance capacities, unless the Chief Safety Officer is employed by a transit agency that is a small public transportation provider as defined in this part, or a public transportation provider that does not operate a rail fixed guideway public transportation system.

City of Corona Council – means governing body of City of Corona Transit Service.

CPUC Staff – CPUC employees responsible for safety oversight of RTAs.

Code of Federal Regulations, Chapter 49 (49 CFR) – Federal regulations governing all activities on the general railroad system of transportation in the United States.

Contractor – A third party operating or maintenance provider that performs tasks required on behalf CCTS.

Corrective Actions (CAs) or Corrective Action Plan (CAP) – Actions or a plan of actions that describes the tasks or measures implemented to minimize, mitigate, control, correct, or eliminate hazard, and the schedule for implementing those actions.

Emergency – An unexpected serious event or situation which requires immediate response to the urgent needs of the situation, or to maintain the security and/or integrity of the system, including, but not limited to, any of the following:
a) Any accident that meets reporting criteria for a regulatory agency b) Any injury or illness requiring immediate medical attention, or fatality, involving persons on board a revenue vehicle
c) Threatened, attempted, or successful suicides
d) Serious threat to the security or safety of passengers and/or employees e) Any event requiring the evacuation of a passenger train

City of Corona Transit Service Safety Management System (SMS)

f) Derailments on the main track or controlled siding
g) Any unplanned event causing a significant disruption of rail service which may require the arrangement of alternative transportation for CCTS system passengers.

Employees – When used in this document, all executives, management, staff, labor, consultants, and contractors (and their sub-contractors) of CCTS.

Event – means any Accident, Incident, or Occurrence.

Federal Transit Administration (FTA) – FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard – Any real or potential condition (as defined in CCTS’ hazard management process) that can cause injury, illness, or death; damage to or loss of a system, equipment, or property; or damage to the environment.

Hazard Analysis – Any analysis performed to identify hazards for the purpose of their elimination, mitigation, or control.

Incident – means an event that involves any of the following: A personal injury that is not a serious injury; one or more injuries requiring medical transport; or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of a transit agency.

Investigation – means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

Metropolitan Planning Organization (MPO) - A metropolitan planning organization is a federally mandated and federally funded transportation policymaking organization in the United States that is made up of representatives from local government and governmental transportation authorities.

National Public Transportation Safety Plan--means the plan to improve the safety of all public transportation systems that receive Federal financial assistance under 49 U.S.C. Chapter 53.

Near Miss – A narrowly avoided accidentmajor safety event. In railroad reporting, a near miss is any interaction with an object, vehicle or trespasser on or near the right of way which causes the engineer or operator to adjust the controls of the rail vehicle to include braking or slowing down.

Occurrence—means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of a transit agency.

Operator of a Public Transportation System—means a provider of public transportation as defined under 49 U.S.C. 5302(14).

Passenger – A person who is on board, boarding, or alighting from an CCTS vehicle for the purpose of travel.

City of Corona Transit Service Safety Management System (SMS)

Performance Measure—means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

Performance Target—means a specific level of performance for a given performance measure over a specified timeframe.

Personal Electronic Device (PED) – A device including but not limited to wireless phones, personal digital assistants, smart phones, two-way pagers, portable internet devices, laptop computers, DVD players, audio players, iPods, MP3 players, electronic games, Bluetooth devices, or any headphones or earbuds.

Public Transportation Agency Safety Plan (PTASP) – The comprehensive agency safety plan for RTAs that is required by 49 CFR 673 and based on Safety Management System.

Public Transportation Agency Safety Plan—means the documented comprehensive agency safety plan for a transit agency that is required by 49 U.S.C. 5329 and this part.

Risk—means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk Management Department -- When used in this document is composed of the CCTS Transportation Planning Supervisor and MV Transportation’s General Manager who will receive information, reports and will make a determination of who will receive such information up to the Risk Management Department of the City of Corona and MV Transportation.

Risk Mitigation—means a method or methods to eliminate or reduce the effects of hazards.

Safety – Freedom from harm resulting from unintentional acts or circumstances.

Safety Assurance—means processes within a transit agency’s Safety Management System that functions to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the transit agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Certification – The series of acts or processes that collectively verify the safety readiness of a project for public use.

Safety Committee –composed of Contractor staff and City of Corona staff refer to Safety Committee attachment for committee membership.

Safety Management Policy—means a transit agency’s documented commitment to safety, which defines the transit agency’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

City of Corona Transit Service Safety Management System (SMS)

Safety Management Systems (SMS) –means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a transit agency’s safety risk mitigation.

SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Management System (SMS) Executive—means a Chief Safety Officer or an equivalent Safety Performance Target—means a Performance Target related to safety management activities.

Safety Promotion—means a combination of training and communication of safety information to support SMS as applied to the transit agency’s public transportation system.

Safety Risk Assessment—means the formal activity whereby a transit agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks.

Safety Risk Management—means a process within a transit agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Safety Sensitive Employee – Safety-sensitive function means any of the following duties, when performed by employees of recipients, subrecipients, operators, or contractors:
1) Operating a revenue service vehicle, including when not in revenue service; 2) Operating a nonrevenue service vehicle, when required to be operated by a holder of a Commercial Driver's License;
3) Controlling dispatch or movement of a revenue service vehicle; 4) Maintaining (including repairs, overhaul and rebuilding) a revenue service vehicle or equipment used in revenue service. This section does not apply to the following: an employer who receives funding under 49 U.S.C. 5307 or 5309, is in an area less than 200,000 in population, and contracts out such services; or an employer who receives funding under 49 U.S.C. 5311 and contracts out such services; 5) Carrying a firearm for security purposes.

Vehicle means a bus, electric bus, van, automobile, rail car, trolley car, trolley bus, or vessel. A public transportation vehicle is a vehicle used for public transportation or for ancillary services.

Security – Freedom from harm resulting from intentional acts or circumstances.

Security Sensitive Information (SSI) – A category of sensitive but unclassified information under the United States government's information sharing and control rules. SSI is information obtained in the conduct of security activities whose public disclosure would, in the judgement of specified government agencies, harm transportation security, be an unwarranted invasion of privacy, or reveal trade secrets or privileged or confidential information. SSI is governed by Title 49 of the Code of Federal Regulations (CFR), parts 15 and 1520.

Serious Injury—means any injury which:

City of Corona Transit Service Safety Management System (SMS)

1) Requires hospitalization for more than 48 hours, commencing within 7 days from the date the injury was received;
2) Results in a fracture of any bone (except simple fractures of fingers, toes, or noses); 3) Causes severe hemorrhages, nerve, muscle, or tendon damage; 4) Involves any internal organ; or
5) Involves second- or third-degree burns, or any burns affecting more than 5 percent of the body surface.

Small Public Transportation Provider—means a recipient or subrecipient of Federal financial assistance under 49 U.S.C. 5307 that has one hundred (100) or fewer vehicles in peak revenue service and does not operate a rail fixed guideway public transportation system.

State—means a State of the United States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, Guam, American Samoa, and the Virgin Islands.

State Safety Oversight Agency—means an agency established by a State that meets the requirements and performs the functions specified by 49 U.S.C. 5329(e) and the regulations set forth in 49 CFR part 674.

System Safety – A principle of safety management, developed by the U.S. Military, which recognizes that all organizational plans, programs, policies, practices, and procedures impact the safety of the system as a whole. It requires that these be developed and implemented through a review process that provides for integration of individual departmental needs with the hierarchical needs of the entire system and/or organization.

Transit agency—means an operator of a public transportation system.

Transit Asset Management Plan—means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, costeffective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

IX. Policies and Procedures
The programs, policies and procedures that the Agency uses to carry out its Agency Safety Plan are listed below. They can be found on the Agency’s Public Works “G-Drive” under “Corona's Public Transportation Agency Safety Plan-Documents,” “Policies and Procedures” at the following links (will be located at URL…):

1. MV TRANSPORTATION’S “SAFETY MANAGEMENT SYSTEM PLAN 2022” (All Cited Forms and Policies within MV Transportation’s “Safety Management System Plan 2019”
a. Safety Policy S-1, Incidents - Determining Preventability b. Safety Policy S-10, Compliance with Federal And State Safety Regulations c. Safety Policy S-12, Driver Refresher Training

City of Corona Transit Service Safety Management System (SMS)

d. Safety Policy S-18, Drivers - Prepared for Work
e. Safety Policy S-21, Facility Emergency Action Plan
f. Safety Policy S-27, Safety Meetings (must include CCTS Staff) g. Safety Policy S-30, Injury Investigation - Supervisor Responsibility h. Safety Policy S-32, Accident/Incident Reporting Procedures i. Safety Policy S-37, New Driver Assessment / Validation j. Safety Policy S-39, Location Safety Committees

2. “GM MONTHLY FACILITY SAFETY AUDIT FORMREV” (MV TRANSPORTATION)

3. OPERATOR’S EVALUATION AND REFRESHER TRAINING FORM
a. SF-1, Driver Skills Evaluation And Refresher Training Form

4. COACH OPERATOR PERFORMANCE EVALUATION FORM

5. MV’S SUBSTANCE ABUSE POLICYDRUG AND ALCOHOL POLICY - NOVEMBER 5, 2020JULY 2024

6. MV’S EMPLOYEE HANDBOOK – JANUARY 1, 2018

7. MV’S INJURY AND ILLNESS PREVENTION PROGRAM – JULY 21, 2021

8. MV’S ROOT CAUSE ACCIDENT/INJURY FORM

9. MV’S VIDEO EVIDENCE CHAIN OF CUSTODY POLICY / FORM

10. CCTS SMS HAZARD & INCIDENT REPORT FORM

11. SAFETY COMMITTEE MEMBERSHIP

12. CITY OF CORONA_COVID-19 PREVENTION PROGRAM_REV 2021-1

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
Adopted April 15, 2020
Certified September 3, 2020
Amended December 7, 2022
Amended October 1, 2025 – Pending Approval
Savat Khamphou, Public Works Director
Accountable Executive
Date
400 South Vicentia Avenue, Corona, CA 92882

Contents
Definitions.....................................................................................................................................................4 Section 1 Transit Agency Information ...........................................................................................................6 Subsection 1.1 Accountable Executive..........................................................................................................6 Subsection 1.2 Chief Safety Officer...............................................................................................................6 Section 2 Plan Development, Approval, and Updates...................................................................................6 Subsection 2.1 Drafting the Plan ...................................................................................................................7 Subsection 2.2 Signature by the Accountable Executive and Approval by the Board ...................................7 Subsection 2.3 Certification of Compliance...................................................................................................7 Subsection 2.4 Plan Review and Updates......................................................................................................7 Section 3 Safety Performance Targets (SPTs)................................................................................................8 Subsection 3.1 Target Development.............................................................................................................8 Section 4 Overview of the Agency’s Safety Management Systems (SMS)...................................................10 Section 5 Safety Management Policy ..........................................................................................................10 Subsection 5.1 Safety Management Policy Statement................................................................................10 Subsection 5.2 Safety Management Policy Communication .......................................................................11 Subsection 5.3 Employee Safety Reporting Program..................................................................................11 Subsection 5.4 SMS Authorities, Accountabilities, and Responsibilities......................................................13 Subsection 5.4.1 Accountable Executive.....................................................................................................13 Subsection 5.4.2 Chief Safety Officer..........................................................................................................13 Subsection 5.4.3 Agency Leadership and Executive Management .............................................................14 Subsection 5.4.4 Key Staff...........................................................................................................................14 Section 6 Safety Risk Management (SRM)...................................................................................................15 Subsection 6.1 Safety Hazard Identification................................................................................................15 Subsection 6.2 Infectious Disease Prevention.............................................................................................16 Subsection 6.3 Safety Risk Assessment.......................................................................................................16 Subsection 6.4 Safety Risk Mitigation..........................................................................................................18 Section 7 Safety Assurance..........................................................................................................................19 Subsection 7.1 Safety Performance Monitoring and Measurement...........................................................19 Section 8 Safety Promotion.........................................................................................................................20 Subsection 8.1 Safety Communication........................................................................................................20 Section 9 Documentation............................................................................................................................22 Attachments................................................................................................................................................23

Attachment A – Organization Chart ............................................................................................................23 Attachment B – Board Approval..................................................................................................................24 Addendum – City of Corona Transit Service Safety Management System..................................................25

Definitions
Accident means an Event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.

Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of the Agency; responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.

Agency or Transit Agency means City of Corona Transit Service.

City of Corona Council means governing body of City of Corona Transit Service.

Caltrans means the California Department of Transportation Chief Safety Officer means the adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.

CFR means Code of Federal Regulations.

Event means any Accident, Incident, or Occurrence.

FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, illness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.

Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the Transit Agency.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C. Chapter 53.

Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.

Part 673 means 49 CFR (Code of Federal Regulations) Part 673.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

Performance target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk mitigation means a method or methods to eliminate or reduce the effects of hazards.

Safety Assurance means processes within the Transit Agency’s Safety Management Systems that function to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Management Policy means the Transit Agency’s documented commitment to safety, which defines the Transit Agency’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

Safety Management Systems (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a Transit Agency’s safety risk mitigation.

SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target (SPT) means a Performance Target related to safety management activities.

Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.

Safety Risk Assessment (SRA) means the formal activity whereby the Transit Agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks.

Safety Risk Management (SRM) means a process within the Transit Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven days from the date the injury was received, (2) results in a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ, or (5) involves second or thirddegree burns, or any burns affecting more than five percent of the body surface.

State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, costeffective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

U.S.C. means United States Code.

Section 1 Transit Agency Information
City of Corona Transit Service is a municipal authority formed by the Municipal Authorities Act of 1945, which operates fixed route and demand response service in the city of Corona, Coronita, El Cerrito, Home Gardens in the area of Riverside County, California. City of Corona Transit Service does purchase transportation services from MV Transportation. City of Corona Transit Service is a recipient/subrecipient of Section 5307, local funds, and Transportation Development Act LTF and STA funds. City of Corona Transit Service does not provide transportation services on behalf of another entity.

Subsection 1.1 Accountable Executive
City of Corona Transit Service’s Accountable Executive is the Public Works Director. The Public Works Director is the single, identifiable person who has ultimate responsibility for carrying out this Agency Safety Plan and the City of Corona Transit Service’s Transit Asset Management (TAM) Plan, and control or direction over the human and capital resources needed to develop and maintain both this Plan and the TAM Plan.

The Public Works Director is accountable for ensuring that the Agency’s Safety Management Systems (SMS) is effectively implemented throughout the Agency’s public transportation system.

The Public Works Director is accountable for ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Public Works Director may delegate specific responsibilities, but the ultimate accountability for the Transit Agency’s safety performance cannot be delegated and always rests with the Public Works Director.

Subsection 1.2 Chief Safety Officer
The Public Works Director designates the Transit Program Manager asthe City of Corona Transit Service’s Chief Safety Officer who has the authority and responsibility for the day-to-day implementation and operation of the Agency’s SMS. The Chief Safety Officer holds a direct line of reporting to the Accountable Executive, as shown in the organization chart in Attachment “A”, and has a strong working relationship with the operations and asset management functions at the City of Corona Transit Service.

Section 2 Plan Development, Approval, and Updates
Caltrans developed the contents of this City of Corona Transit Service plan to meet requirements specified in 49 CFR Part 673 and comply with Part 673.11(d) regarding Caltrans’ responsibility to develop an ASP for any small public transportation provider that is located in California. This Plan is based on the four (4) principles or pillars of the Safety Management Systems (SMS). SMS is

defined as the formal, top-down, organization-wide, data-driven approach to managing safety risk and assuring the effectiveness of safety mitigations. It includes systematic policies, procedures, and practices for the management of safety risk. The four principles or pillars of SMS are: (1) Safety Management Policy; (2) Safety Risk Management; (3) Safety Assurance; and (4) Safety Promotion.

Subsection 2.1 Drafting the Plan
Caltrans drafted this Plan, thus meeting the requirements of 49 CFR Part 673.11(d). FTA will oversee compliance with the requirements of Part 673 through the existing Triennial Review processes.

Should City of Corona Transit Service no longer meet the definition of a small public transportation provider or choose to opt out of the Caltrans Agency Safety Plan, within one year from the date of notifying the State of either development City of Corona Transit Service will draft and certify its own Agency Safety Plan. If the City of Corona Transit Service operates more than 100 vehicles City of Corona Transit Service must fulfil requirements of systems operating more than 100 vehicles.

Subsection 2.2 Signature by the Accountable Executive and Approval by the Board Pursuant to 49 CFR Part 673.11 (a)(1), this Agency Safety Plan and subsequent updates must be signed by the Accountable Executive and approved by the City of Corona Transit Service’s Board.

This plan is developed by City of Corona Transit Service and by signature on the first page of the plan, the Accountable Executive (Public Works Director) confirms the development of the Plan and approval by the City Corona’s City Council as specified in the Board Agenda found in Attachment “B”.

Subsection 2.3 Certification of Compliance
Pursuant to 49 CFR Parts 673.13(a) and 673.13(b), Caltrans certifies that it has established this Agency Safety Plan, meeting the requirements of 49 CFR Part 673 by July 20, 2020 and will certify its compliance with 49 CFR Part 673.

After Caltrans's initial certification, and on an annual basis, the City of Corona Transit Service must update this Agency Safety Plan by July 20 in perpetuity. All Agency Safety Plan updates shall be signed by the Accountable Executive and approved by the City of Corona Transit Service’s Board.

FTA does not require this plan to be submitted to theFTA. Instead, Caltrans will certify that it has established this Safety Plan, which fulfills the requirements under Part 673. The FTA annually amends and issues the list of Certifications and Assurances. Caltrans will review such guidance for incorporation into the safety program as necessary.

Subsection 2.4 Plan Review and Updates
City of Corona Transit Service updates this Safety Plan when information, processes or activities change within the Agency and/or when Part 673 undergoes significant changes, or annually,

whichever comes sooner. As City of Corona Transit Service collects data through its Safety Risk Management and Safety Assurance processes, shared with Caltrans and the local Metropolitan Planning Organization (MPO) as described in subsection 3.1 below, the MPO and Caltrans will evaluate City of Corona Transit Service’s safety performance targets (SPTs) to determine whether they need to be changed, as well.

This Plan will be reviewed and updated by the Chief Safety Officer with the assistance of subject matter experts, annually. The Accountable Executive will approve any changes, then forward on to the City of Corona Council for approval.

This Plan may need to be reviewed and updated more frequently based on the following:
• We determine our approach to mitigating safety deficiencies is ineffective; • We make significant changes to service delivery;
• We introduce new processes or procedures that may impact safety; • We change or re-prioritize resources available to support SMS; • We significantly change our organizational structure.

Section 3 Safety Performance Targets (SPTs)
Subsection 3.1 Target Development
City of Corona Transit Service includes SPTs in this Safety Plan. These targets are specific numerical targets set by City of Corona Transit Service and based on the safety Performance Measures established by the FTA in the National Public Transportation Safety Plan. In the most recent version, the 2017 NSP3, the FTA adopted four initial safety Performance Measures: (1) Fatalities, (2) Injuries, (3) Safety Events, and (4) System Reliability.

City of Corona Transit Service developed safety performance targets that it will review and update annually. The specific safety performance targets are based on the safety performance measures established under the National Public Transportation Safety Plan and the safety performance goals set by Caltrans based on the past three (3) Calendar years of data. The Safety Performance Targets for City of Corona Transit Service for the year 2025 is expected to stay within 1% +/- of previous three years data pertaining to fatalities, injuries, safety events, and system reliability.

Note: Each agency will need to provide baseline data for each target for Caltrans to develop goals.

FTA requires Caltrans to coordinate with City of Corona Transit Service and the Southern California Association of Government (SCAG) to the maximum extent practicable. Pursuant to 49 CFR Part 673.15(a), City of Corona Transit Service will make safety performance targets available to Southern California Association of Government to aid in the planning process upon certification of this plan. Additionally, City of Corona Transit Service will transmit performance data against the safety performance targets to Caltrans and the Southern California Association of Government on an annual basis.

Caltrans will coordinate meetings with the Southern California Association of Government to select State and MPO safety performance targets and goals.

CCTS Safety Performance Targets Calculation Methodology CCTS will develop Safety Performance Targets (SPTs) that will be reviewed and updated annually.

The specific SPTs are based on the safety performance measures established under the National Public Transportation Safety Plan. CCTS SPTs are based on the past three (3) Calendar years’ data. The CCTS average SPTs for the year 2025 are derived from averages calculated from cumulative calendar year metrics of 2022, 2023, and 2024 CCTS expects to maintain the CCTS SPTs within 5% of average derived SPTs calculated from the previous three years of data pertaining to fatalities, injuries, safety events, and system reliability. The rate is calculated based on Vehicle Revenue Miles (VRM) per 100,000. For example: Fatalities ÷ by VRM x 100,000; Injuries ÷ by VRM x 100,000; Safety Events ÷ by VRM x 100,000 and System Reliability (VRM ÷ Road Calls).

Three (3) Year Average *
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls)
Annual
VRM (Total)
Fixed Route Service
(MBPT)
0 0 0 0 8 2.48 7,042 177,522
Corona Dial-A
Ride/Paratransit (DRPT)
0 0 0.0 0.00 5 1.61 21,717 156,115
* calculated averages from calendar years 2022 through 2024 CCTS performance metrics 2024 Calendar Year (CY)
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls)
Annual
VRM (Total)
Fixed Route Service
(MBPT)
0 0 0 0 6 1.09 9,656 183,471
Corona Dial-A
Ride/Paratransit (DRPT)
0 0 0 0.00 7 2.25 11,112 177,792
2023 CY
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100 000)
System
Reliability
(VRM/Road Calls)
Annual
VRM (Total)
Fixed Route Service
(MBPT)
0 0 0 0 6 2.74 4,796 182,234
Corona Dial-A
Ride/Paratransit (DRPT)
0 0 0 0.00 5 1.75 14,271 171,250
2022 CY
Mode of Transit Service Fatalities
(Total)
Fatalities ([safety
events/VRM] X
100,000)
Injuries
(Total)
Injuries ([safety
events/VRM] X
100,000)
Safety
Events
(Total)
Safety Events
([safety
events/VRM] X
100,000)
System
Reliability
(VRM/Road Calls)
Annual
VRM (Total)
Fixed Route Service
(MBPT)
0 0 0 0 12 3.60 6,674 166,862
Corona Dial-A
Ride/Paratransit (DRPT)
0 0 0 0.00 2 0.84 39,768 119,303

Section 4 Overview of the Agency’s Safety Management Systems (SMS) SMS is a comprehensive, collaborative approach that brings management and labor together to build on the transit industry’s existing safety foundation to control risk better, detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more carefully. City of Corona Transit Service’s SMS focuses on applying resources to risk and is based on ensuring that the City of Corona Transit Service has the organizational infrastructure to support decision-making at all levels regarding the assignment of resources.

Some key parts of City of Corona Transit Service’s SMS include:
• Defined roles and responsibilities;
• Strong executive safety leadership;
• Formal safety accountabilities and communication;
• Effective policies and procedures; and
• Active employee involvement
Furthermore, City of Corona Transit Service’s SMS have four distinct components, which are discussed in subsequent sections to this Safety Plan:
• Safety Policy
• Safety Risk Management
• Safety Assurance
• Safety Promotion
Section 5 Safety Management Policy
The first component of the City of Corona Transit Service’s SMS is the Safety Management Policy, which is the foundation of the City of Corona Transit Service’s safety management system. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.

Subsection 5.1 Safety Management Policy Statement
Safety is a core value at City of Corona Transit Service, and managing safety is a core business function. City of Corona Transit Service will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. City of Corona Transit Service overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operations.

City of Corona Transit Service will: