1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.
Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 22 19 23
3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 22 20 22
4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 23 19 22
5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 20 19 23
Total scores 100 87 77 90
Environmental Logistics
Evaluator 1
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services American Integrated Services, Inc. Clean Harbors
Notes Raters Score Notes Raters Score Notes
Pass Pass
Notes Raters Score Notes Raters Score Notes
20 18
Notes Raters Score Notes Raters Score Notes
19 19
Notes Raters Score Notes Raters Score Notes
20 19
Raters Score Raters Score
21 18
80 74
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc.
1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.
Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 21 19 24
3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 22 18 22
4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 22 18 22
5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 18 18 22
Total scores 100 83 73 90
Environmental Logistics
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Evaluator 2
American Integrated Services, Inc. Clean Harbors
Notes Raters Score Notes Raters Score Notes
Pass Pass
Notes Raters Score Notes Raters Score Notes
20 18
Notes Raters Score Notes Raters Score Notes
19 19
Notes Raters Score Notes Raters Score Notes
20 18
Raters Score Raters Score
19 18
78 73
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc. 1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.
Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 25
clear and concise action
plan/proposal including
monthly service summary
reports , incident reports for
unusual events, regular
documentation, etc
20 appears to have detailed
experience in hazardous
waste managment and plan
of action for incidents, does
not seem as flexible as
others for example with
routine pickups, unclear
when or how as only states
"managed through technical
services branch".
22 3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 25
has reputable experience,
including a government agency
reference
20 has decent experience with
city contracts cleaning up
biohazardous waste
25 4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 21
had serious violation which
was contested and was
lowered to "other"
10 many serious violations
including 1 fatality
25 5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 25 25 20
Total scores 100 96 75 92
Environmental Logistics
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Evaluator 3
American Integrated Services, Inc. Clean Harbors
Notes Raters Score Notes Raters Score Notes
Pass Fail
lacked required paperwork
Notes Raters Score Notes Raters Score Notes
could have a more preceise
plan/proposal, unclear for
routine pickup
18 Seems very experienced,
details many examples of
experience however does
not detail plan of
action/proposal for our
city as well
0 Notes Raters Score Notes Raters Score Notes
has notable experience with
other contracted cities
25 experience with city
contracts as well as
Ontario PD
0 Notes Raters Score Notes Raters Score Notes
25 no violations
0 Raters Score Raters Score
20 0
88 0
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc. 1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.
Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 20 22 23
3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 21 22 23
4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 20 21 23
5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 19 23 22
Total scores 100 80 88 91
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Evaluator 4
American Integrated Services, Inc. Clean Harbors Environmental Logistics Notes Raters Score Notes Raters Score Notes
Pass Pass
Notes Raters Score Notes Raters Score Notes
20 19
Notes Raters Score Notes Raters Score Notes
21 19
Notes Raters Score Notes Raters Score Notes
22 19
Raters Score Raters Score
21 21
84 78
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc. 1 2 3 4 5
American
Integrated
Services, Inc.
Clean Harbors Environmental
Logistics
Hunter Consulting
dba HCI
Environmental &
Engineering
NRC
Environmental
Services, Inc.
1 Completeness of Response (Pass/Fail) – 0 points Max Points Score Score Score Score Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.
Pass/Fail (0) Pass Pass Pass Pass Pass/Fail
2 Qualification of Firm Max Points Score Score Score Score Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 22 20 23 20 14
3 Qualifications of Company and Personnel (experience) Max Points Score Score Score Score Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 23 20 23 21 14
4 Approach to Safety Measures Max Points Score Score Score Score Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks.
25 22 17 23 22 14
5 Reasonableness of Cost and Price Max Points Score Score Score Score Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable
d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price
25 21 21 22 20 14
Evaluation Summary / Total Scores
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Max Points Total Score Total Score Total Score Total Score Total Score TOTAL TECHNICAL PROPOSAL SCORES: 100 87 78 91 83 56