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SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND NARASIMHAN CONSULTING SERVICES, INC.
DBA NCS ENGINEERS
(DESIGN AND ENGINEERING SERVICES – TCP 1, 2, 3 AND PFAS REMEDIATION)
1. PARTIES AND DATE.
This Second Amendment to the Professional Services Agreement (“Second Amendment”) is made and entered into this _____ day of ___________, 2026 by and between the City of Corona (“City”) and Narasimhan Consulting Services, Inc. DBA NCS Engineers, an Arizona corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Second Amendment.
2. RECITALS.
2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated September 20, 2023 (“Agreement”), whereby Consultant agreed to provide design and engineering services.
2.2 Prior Amendments. City and Consultant entered into that certain First Amendment to the Maintenance/General Services Agreement on or about June 25, 2024 (“First Amendment”).
2.3 Amendment. City and Consultant desire to amend the Agreement for the second time to (1) increase the Total Compensation by $292,890 for a new total of $622,890; (2) extend the Term of the Agreement through June 30, 2030; (3) replace Exhibit “A” (Scope of Services) with Exhibit “A-1” (Scope of Services); (4) replace Exhibit “B” (Schedule of Services) with Exhibit “B-1” (Schedule of Services); and (5) replace Exhibit “C” (Compensation) with “C-1” (Compensation).
3. TERMS.
3.1 Term. Section 3.1.2 (Term) of the Agreement is hereby deleted in its entirety and replaced with the following:
“3.1.2 Term. The term of this Agreement shall be from
September 20, 2023 through June 30, 2030 (“Term”), unless earlier terminated as provided herein. Consultant shall complete the Services within the Term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to section
3.6.8 below (each a “Renewal Term”). The terms “Term” and Docusign Envelope ID: 7B6E2861-ACDF-8BFB-8186-FBC277DC9696 Docusign Envelope ID: 3928CDD0-C05D-815A-82BA-98DC14F40F56 CA\DD\02000.50105\10005846.1
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“Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.”
3.2 Rates & Total Compensation. Section 3.3.1 (Rates & Total Compensation) and Exhibit “C” (Compensation) of the Agreement, as amended by the First Amendment, is hereby deleted in its entirety and replaced with the following:
“3.3.1 Rates & Total Compensation. Consultant shall
receive compensation, including authorized reimbursement, for all Services rendered under this Agreement at the rates set forth in Exhibit “C-1” attached hereto by reference. The total compensation, including authorized reimbursements, shall not exceed Six Hundred Twenty-Two Thousand Eight Hundred Ninety
Dollars ($622,890) (Total Compensation), without written approval of the City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”
3.3 Exhibit “A-1”. Exhibit “A” (Scope of Services) of the Agreement is hereby deleted in its entirety and replaced with Exhibit “A-1” (Scope of Services) attached hereto and incorporated herein by reference.
3.4 Exhibit “B-1”. Exhibit “B” (Schedule of Services) of the Agreement is hereby deleted in its entirety and replaced with Exhibit “B-1” (Schedule of Services) attached hereto and incorporated herein by reference.
3.5 Continuing Effect of Agreement. Except as amended by this Second Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect.
From and after the date of this Second Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Second Amendment.
3.6 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Second Amendment.
3.7 Counterparts. This Second Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
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CITY’S SIGNATURE PAGE
FOR
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND NARASIMHAN CONSULTING SERVICES, INC.
DBA NCS ENGINEERS
(DESIGN AND ENGINEERING SERVICES – TCP 1, 2, 3 AND PFAS REMEDIATION) IN WITNESS WHEREOF, the Parties have entered into this Second Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.
CITY OF CORONA
By: _________________________
Tom Moody
Utilities Director
Reviewed by: _________________________
Aftab Hussain
Assistant Utilities Director
Reviewed by: _________________________
Nicole McDaniel
Deputy Director of Finance
Attest:
_________________________
Sylvia Edwards, City Clerk
City of Corona, California
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CONSULTANT’S SIGNATURE PAGE
FOR
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND NARASIMHAN CONSULTING SERVICES, INC.
DBA NCS ENGINEERS
(DESIGN AND ENGINEERING SERVICES – TCP 1, 2, 3 AND PFAS REMEDIATION) IN WITNESS WHEREOF, the Parties have entered into this Second Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.
NARASIMHAN CONSULTING SERVICES, INC.
DBA NCS ENGINEERS
an Arizona Corporation
By: _________________________
Ramesh Narasimhan, P.E
CEO/CFO
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EXHIBIT "A-1"
(SCOPE OF SERVICES)
Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional design and engineering services necessary for the Project. The Services are more particularly described herein.
City of Corona Wells 7, 8 and Main Plant Treatment Facility Upgrades Final Design and Construction Phase Engineering Services NCS Engineers (The Consultant) is pleased to submit this Scope of Work and Cost Proposal to provide final design and construction phase engineering services for the water treatment system upgrades at the City of Corona’s (City’s) Well 7A, Well 8A and the Main Plant locations. The existing design was recently completed to a 30% level by (The Consultant under a prior contract.
Under this proposal, (The Consultant would complete the design and assist with bidding and construction phase engineering services for these three treatment systems. The work will all be done in-house by (The Consultant without the use of any subcontractors except for structural engineering task.
The scope includes upgrading the existing ion exchange treatment system at the main plant to increase capacity and add GAC treatment; and add new GAC treatment systems for Wells 7A and 8A to remove PFAS and 1,2,3 TCP contaminants.
Task 1 - Project Kickoff Workshop
A Project Kickoff workshop will be conducted with the City within 15 days following the issuance of either a contract award or purchase order. Any updated and existing data and documents will be reviewed for project inclusion. Discussions with the City will be conducted to finalize the design concept, project task items, and identify further project needs. The proposed treatment process design in the 30% drawings will be validated and confirmed with the City. Key elements include the number of vessels, level of redundancy, flow rates, design parameters, water quality, etc.
During the Project Kickoff Workshop, The Consultant will work with the City to define footprint requirements for the proposed expansion improvements. The Consultant will review the site plan that includes existing facilities, proposed facilities, construction and staging area and will prepare and distribute minutes of the workshop minutes.
Deliverables: Preparation of meeting minutes and related documents for City review and comment.
Task 2 - Develop 60%/90/100% Final Design Drawings
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The Consultant will develop the final design of the treatment facilities using the criteria established in the recently completed 30% drawings and BODR. In performing the final design of the facility, The Consultant will prepare the following construction drawings:
• Prepare cover sheet and index and abbreviation sheets (3 sheets). • Prepare demolition plan and details (2 sheets).
• Prepare new facility/ site piping plan and details (3 sheets). • Prepare equipment schedules (1 sheet).
• Prepare standard process mechanical details (2 sheets). • Prepare process mechanical design drawings - IX vessel modifications and new GAC vessels, interconnecting piping, pre-filtration, valves, modulating valves for the main plant, flow meters and controllers, backwash connection for initial wash, and miscellaneous details (10 sheets). • Prepare standard structural drawings, details and notes (1 sheet). • Prepare structural drawings - GAC process vessels and tanks and exterior process equipment foundations (2 sheets).
• Prepare electrical legend (1 sheet).
• Prepare single line diagrams and load calculations (1 sheets). • Prepare electrical site plan for the main site only (1 sheets). • Prepare instrumentation legend (1 sheet).
• Prepare instrumentation design drawings, P&IDs and control single line diagrams - (3 sheets).
Four copies of the 60% and 90% design level set of drawings will be provided to the City for their review and comment. The final set of design drawings (for bidding purposes) will be prepared and sealed by a professional engineer registered in California. The 100% drawings will be submitted in CAD and pdf format along with four hard copies. The Consultant will prepare written responses to any comments that are not incorporated in the final set of construction drawings. The Consultant will prepare/update a construction cost estimate at the 90%, and 100% stages of the design phase.
Deliverable: Detailed 60%, 90% and 100% plan drawings for construction.
Task 3 - Prepare Project Specifications
The Consultant will prepare project specifications including technical and administrative divisions using the Construction Specifications Institute (CSI) 17 division format. The specifications will consider construction schedules, coordination of shutdowns, material and installation specifications, and the use of regional and industry standards for the design performed under Task 2. These specifications will supplement the City's standard documents (Invitation to Bidders, Instructions to Bidders, General Terms and Conditions, Bid Bond, Payment and Performance Bonds) for construction projects and any other template procurement documents developed and required by the City. The Consultant will develop the Price Sheet and will modify the administrative and technical specifications as needed to be consistent with the City's front-end documents. Four copies of the project specifications will be submitted along with the drawings at the interim submittals indicated under Task 2.
Deliverable: Complete project specification per CSI 17 division format.
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Task 4 - Bid Phase Support
The Consultant, as requested, will provide RFB support, review and further assistance to include post-design assistance to the City during the bid process. These activities will include participating in a pre-bid meeting, responding to bidders' questions, and preparing addenda.
Task 5 - RFIs and Submittal Review
The Consultant will provide technical assistance, as requested in writing, by the contractor for the duration of the construction period. The technical assistance may include responding to requests for information (RFIs), review of special construction techniques, methods, and procedures and annotate available documentation to provide recommendations for approval or disapproval; and respond to requests for information to assist the City's Project Manager. The Consultant will also prepare supplemental drawings, specifications and written instructions, and attend meetings if necessary. The Consultant will review the shop drawing submittals and O&M manuals from the contractor for their compliance with the final design documents.
Approximately 40 original submittal packages are anticipated (plus 50% resubmittals) and The Consultant will review and approve (or take other appropriate action in respect of) Shop Drawings, samples, test results, and other data which the Contractor is required to submit, for conformance with the design concept of the Project and requirements of the Contract Documents. The Consultant’ scope includes a total of 200 hours for this task over a 6-month period for this project
Deliverable: RFI and Submittal review documents and approvals.
Task 6 - Perform Construction Inspections
The Consultant will assist the City in making periodic site visits appropriate for the size of project and type of construction at periods appropriate to the various stages of construction to observe, as an experienced and qualified professional, the progress and quality of the executed work of the Contractor and to determine in general if such work is proceeding in accordance with the Contract Documents. The Consultant’ scope includes an average of 16 hours per week of inspection activity over a 6-month period for this project. The Consultant will supplement the City’s staff and also serve as the lead inspector and ensure that all activities are sufficiently inspected. This will include overseeing the installation and witnessing and certifying pressure tests, disinfection of piping, and critical piping tie-ins. Sampling and testing for bacteriological analyses will be performed by a representative from the Bid Contractor.
While performing inspections, The Consultant will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor (unless otherwise specified in the construction contract documents) or the safety precautions and programs incident to the work of the Contractor. The Consultant' efforts will be directed toward providing a greater degree of confidence for the City that the completed work of the Contractor will conform to the Contract Documents.
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In addition to the conventional project oversight and inspections for the various civil, mechanical, process and electrical components, this task will specifically include labor hours for specialized inspections of the treatment system vessels and components, and oversight for any of the geotechnical and over excavation work, and review of materials testing reports.
Deliverables: Attend, perform and notate construction inspections per the Construction Documents
Task 7 - Perform Special and Code-Related Inspections
The Consultant will assist the City in making periodic site visits appropriate for the size of the phased project improvements and type of construction at periods appropriate to the various phased stages of construction to observe at the site(s), as an experienced and qualified professional, the progress and quality of the executed work of the Contractor and to determine in general if such work is proceeding in accordance with the design standards and industry codes.
Code inspections are required for each phase in order to meet the design criteria and ensure the integrity of the materials used. The Consultant will provide specialized inspection services for concrete work, structural steel, rebar, electrical, instrumentation and controls. Deliverables include site visits and meeting annotations and supporting documentation to reflect the particular activities associated with these site inspections. The Consultant will also conduct final walk through's of the site(s) to ensure the work was completed in accordance with the Contract Documents and industry standards.
Deliverables: Complete and provide notation of the on-site special and code related inspections per the Contract Documents.
Task 8 - Startup Assistance and Commissioning
The Consultant will provide start-up services that are sufficient to transfer the finished work from a construction status to operating, functional system(s). Such services may include review of the Contractor's start-up plan, prepare and coordinate a start-up plan and procedures for the City's use, supervise during start-up procedures, and assist the City during the operation of the facility during the initial commissioning period. The Consultant will perform the validation and commissioning activities, including verifying connectivity using loop checks and verifying PLC programming and remote communications. The Consultant will also work with the City representative(s) to ensure they are well trained in operating the facility prior to completion of the project. The City and/or their representative will perform all necessary water quality testing as required to place the facility into operation.
Deliverables: Transfer to the Owner a fully operational facility with adequate owner/operator training.
Task 9 - Prepare Record Drawings
The Consultant will prepare and submit record drawings to the City after Final Completion of this project. All close out documents with the regulatory agency(s) will be prepared by The Docusign Envelope ID: 7B6E2861-ACDF-8BFB-8186-FBC277DC9696 Docusign Envelope ID: 3928CDD0-C05D-815A-82BA-98DC14F40F56 CA\DD\02000.50105\10005846.1
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Consultant and submitted for obtaining final Approval of Construction. The following copies will be submitted: one hard copy on bond paper (22" x 34" sheet size), as well as electronic copies will be submitted. Field data and information, sketches and working drawings, developed by The Consultant will be incorporated with the record drawings, along with as-built information maintained by the Contractor. The record drawings will include all above and below grade changes from the original design drawings for all engineering disciplines. Changes made to reflect the as-installed conditions will be made in the same level of detail and to the same degree of drafting quality as the original design drawings.
Deliverables: Complete Record Drawings to include as-installed conditions which will be provided to the City for their records .
Task 10 - Project Management, Coordination and Meetings The Consultant anticipates conducting six monthly calls or meetings with the City representative(s) throughout the project phases as part of this task. The Consultant will also prepare minutes of the progress meetings, including action items, and distribute by electronic mail to the team members and appropriate City representative(s). In addition, The Consultant will attend construction progress meetings to assist the City in overseeing the Contractor’s work.
The Consultant will also provide all routine project management services needed to ensure a successful project.
Deliverable: Meeting minutes and documentation will be prepared and provided to the City.
Task 11 – As-Needed Support
The Consultant will also be available to provide as-needed support as state and federal regulations of PFAS and 1,2,3, TCP are introduced during the term of this contract.
Additional Scope of Services-1:
Consultant proposes the following services to City of Corona for this project:
Task 1 - Gather Main Plant and Well 17A Background Information and Update Basis of Design Reports
The Consultant will commission a topographical survey of the front area of the Main Plant to identify elevations of sidewalks, top of curbs, flow lines, gutter edges, street crowns, high/low points, top and toe of slopes, grade breaks, finish floors, driveway aprons, local depressions, and handicap ramps. Location, elevation, size, and type of visible above ground utilities within the Main Plant. Flow line invert elevations and sizes of drain inlets, storm drain manholes, and sanitary sewer manholes within the Site. This will include additional site data and current drawings for the facility with any existing underground lines this information can be used as the foundation for the new design. The Consultant will also update the previously complete 30% Docusign Envelope ID: 7B6E2861-ACDF-8BFB-8186-FBC277DC9696 Docusign Envelope ID: 3928CDD0-C05D-815A-82BA-98DC14F40F56 CA\DD\02000.50105\10005846.1
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Basis of Design Reports for both the main plan and the Well 8A sites to reflect the updated design and new water quality, flow conditions, well sources and current treatment plant configuration.
Task 2 – Revise Main Plant Drawings and Specifications
The consultant will develop additional drawings and modify existing drawings for the new Backwash Discharge line and sewer connection. The following drawings are anticipated to be created or revised:
•New Overall Site Plan (C-01)
•New Pipe Profile Drawings (C-02 & C-03)
•New Standard Detail Drawing (C-04)
•Modify Existing Mechanical Drawings relating to Backwash (M-01, M-02, M03) •Modify Existing P&ID Drawings relating to Backwash (I-02 & I-03) Drawings would be submitted for internal review by City of Corona. The additional design and detailed drawings are required prior to construction. It is anticipated that additional drawings will be needed to complete a set of construction documents suitable for public bidding purposes. All drawings and specifications will be repackaged and reissued as part of Task 4.
Task 3 – Revise Well 8A Drawings and Specifications
The Consultant will develop additional drawings and modify existing drawings for additional treatment flow to the Well 8A site will require the four additional 12’ diameter vessels and a second cartridge filter. Hydraulic analyses will be conducted to verify the design changes proposed for the system to determine the optimal method for introducing the Well 17A water for treatment. The following drawings are anticipated to be created or revised:
•Modify Existing Hydraulic Profile for Well 8A (G-04)
•New Hydraulic Profile for Well 17A (G-05)
•Modify Existing Demolition, Staging Plan (C-01)
•Modify New Facilities and Yard Piping Plan (C-02)
•New Standard Detail Drawing (C-03)
•New Pipe Routing and Valve Configuration Drawing for Well 17A (C-04) •Modify Structural Drawings (S-01)
•Modify Existing Process Schematic (M-02)
•New Mechanical Drawings (M-08 and M-09)
•New well decommissioning drawing (M-10)
•Modify Existing P&ID Drawings for Well 17A (P-02 & P-06) •New P&ID Drawings for Well 17A (P-07 & P-08)
Drawings would be submitted for internal review by City of Corona. As shown above, additional design and detailing will be required prior to construction; the current drawing plans have not included the decommissioning of the abandoned Well 8. Additional drawings will be needed to complete a set of construction documents suitable for public bidding purposes. All drawings and Docusign Envelope ID: 7B6E2861-ACDF-8BFB-8186-FBC277DC9696 Docusign Envelope ID: 3928CDD0-C05D-815A-82BA-98DC14F40F56 CA\DD\02000.50105\10005846.1
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specifications will be repackaged and reissued as part of Task 4.
Task 4 – Repackage and Resubmit Bid Documents
The Consultant will review the previously prepared construction bid documents, where well 7A, 8A and the main plant improvements will be combined into one set. The drawings and specifications will be brought in alignment with the new scope. Previously prepared specification documents will be analyzed to confirm they align with current standards.
Task 5 – Construction Plan of New Discharge Piping and Sewer Connection The construction of the new discharge piping and sewer connection will need to be constructed to not delay/stop the existing treatment facility activities. The Consultant will develop a plan for the construction and meet with the City of Corona to further discuss this task.
Task 6 – Workshop and Meeting
To finalize the design activities shown above, one on-site meeting and one remote/video meeting with the City of Corona is anticipated:
1. Review site and piping layout
2. Review new treatment process drawings
3. Review Construction Bid Documents
Task 7 – Architectural Renderings
The Consultant will prepare preliminary renderings to configure the sites that comply with the aesthetic requirements of the community. For the Well 8A site three renderings will be generated exploring the use of background blending, mesh netting (designed or plain), and similar treatments.
Task 8 - Perform Additional Construction Inspections
With the scope additions and changes to the project, additional construction phase budget is necessary to provide adequate field services and coverage during the construction phase of the project. The Consultant will assist the City in making periodic site visits appropriate for the size of project and type of construction at periods appropriate to the various stages of construction to observe, as an experienced and qualified professional, the progress and quality of the executed work of the CONTRACTOR and to determine in general if such work is proceeding in accordance with the Contract Documents. The Consultants’ scope includes an average of 24 additional hours per week of inspection activity over an 8-month period for this project. The Consultant will supplement the City’s staff and serve as the lead inspector, and ensure that all activities are sufficiently inspected. This will include overseeing the installation and witnessing and certifying pressure tests, disinfection of piping, and critical piping tie-ins. Sampling and testing for bacteriological analyses will be performed by a representative from the Bid Contractor.
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While performing inspections, the Consultant will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the CONTRACTOR (unless otherwise specified in the construction contract documents) or the safety precautions and programs incident to the work of the CONTRACTOR. NCS' efforts will be directed toward providing a greater degree of confidence for the City that the completed work of the CONTRACTOR will conform to the Contract Documents.
In addition to the conventional project oversight and inspections for the various civil, mechanical, process and electrical components, this task will specifically include labor hours for specialized inspections of the treatment system vessels and components, and oversight for any of the geotechnical and over excavation work, and review of materials testing reports.
Deliverables: Attend, perform and notate construction inspections per the Construction Documents.
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EXHIBIT “B-1”
SCHEDULE OF SERVICES
Consultant shall complete the Services within the Term of this Agreement, and shall meet any other reasonable schedules and deadlines established by City’s Representative.
All tasks described in this proposal would be completed as follows:
• 60% Design Drawings - Completed within 90 days of issuance of the PO and/or NTP. • 90% Design Drawings and Specifications - Completed within 150 days of issuance of the PO and/or NTP.
• Final Design Drawings - completed within 210 days after PO issuance or NTP.
Additional Schedule of Services-1:
The Consultant anticipates that Tasks 1-4 as described above can be completed within 20 weeks of receiving an executed Change Order.
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EXHIBIT “C-1”
COMPENSATION
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth herein.
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As-Needed Services
Principal - $235/hour
Senior Project Manager Mechanical and Electrical - $195/hour Project Manager - $165/hour
Project Engineer - $135/hour
Electrical Designer - $150/hour
Staff Engineer - $120/hour
Technician - $90/hour
Clerical - $80/hour
Additional Compensation-1:
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