Agenda packet — Coronado City Council, January 18, 2022

A G E N D A
CITY OF CORONADO CITY COUNCIL/
THE CITY OF CORONADO ACTING AS THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT AGENCY OF THE CITY OF CORONADO
Tuesday, January 18, 2022
Coronado City Hall Council Chamber
1825 Strand Way
Coronado, California 92118
Councilmember Heinze participating virtually at
Monterey City Hall, Lord Nelson Room
580 Pacific Street
Monterey, California 93940
CLOSED SESSION SPECIAL MEETING – 3:00 P.M.

REGULAR MEETING – 4:00 P.M.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s office, (619) 522 7320. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 2100021189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 1500015387). For each item that requires a CEQA determination by the City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this agenda.

CLOSED SESSION SPECIAL MEETING – 3:00 P.M.

1. CALL TO ORDER/ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION
City of Coronado Page 1
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City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this agenda.

CLOSED SESSION SPECIAL MEETING – 3:00 P.M.

1. CALL TO ORDER/ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
a. Labor Negotiations
Agency Designated Representative: Tina Friend, City Manager Employee Organization(s): SelfRepresented and Executive Management Employees; The American Federation of State, County, and Municipal Employees (AFSCME), Local 127; Coronado Firefighters' Association (CFA); and Police Officers' Association (POA)

4. CONFERENCE WITH LEGAL COUNSEL – QUARTERLY LITIGATION REPORT EXISTING LITIGATION
Pursuant to Government Code section 54956.9(a), (d)(1)
Names of cases:
a. Arthur Young, et al. v. City of Coronado
San Diego Supoerior Court Case No. 37201800002255CUEICTL b. Brenda Bridgeford v. City of Coronado
San Diego Superior Court Case No. 37201800051939CUWTCTL c. Esteban Carrasco, et al. v. City of Coronado, Michael Joseph Hunter De Blieck San Diego Superior Court Case No. 37202000011973CUPACTL d. Kari Anapol v. City of Coronado, County of San Diego, State of California San Diego Superior Court Case No. 37202000021248CUPOCTL e. League of California Cities, et al. v. FCC, et al.

United States Court of Appeals for the Ninth Circuit Case No. 2071765 f. City of Coronado, et al v. San Diego Association of Governments San Diego Superior Court Case No. 37202000033974CUMCCTL g. Coronado Citizens for Transparent Government v. City of Coronado San Diego Superior Court Case No. 37202000044167CUTTCTL h. Coronado Citizens for Transparent Government v. City of Coronado San Diego Superior Court Case No. 37202000049694CUTTCTL i. Herron v. Feast & Fareway LLC and City of Coronado
San Diego Superior Court Case No. 37202000036537CUORCTL j. Affordable Housing Coalition of San Diego v. Sandoval, et al.

Sacramento Superior Court Case No. 34201280001158CUWMGDS k. James Wentworth, Jon Scurlock v. City of Coronado
San Diego Superior Court Case No. 37202100000841CUWMCTL City of Coronado Page 2
San Diego Superior Court Case No. 37202000044167CUTTCTL h. Coronado Citizens for Transparent Government v. City of Coronado San Diego Superior Court Case No. 37202000049694CUTTCTL i. Herron v. Feast & Fareway LLC and City of Coronado
San Diego Superior Court Case No. 37202000036537CUORCTL j. Affordable Housing Coalition of San Diego v. Sandoval, et al.

Sacramento Superior Court Case No. 34201280001158CUWMGDS k. James Wentworth, Jon Scurlock v. City of Coronado
San Diego Superior Court Case No. 37202100000841CUWMCTL l. Californians for Homeownership v. City of Coronado
San Diego Superior Court Case No. 37202100002339CUWMCTL m. Californians for Homeownership, Inc. v. Coronado City Council San Diego Superior Court Case No. 37202100029267CUWMCTL n. Perry Peake v. City of Coronado
United States District Court Southern District of California Case No. 21CV0820 AJB KSC
o. Joseph Laurence Oliver v. City of Coronado, et al.

San Diego Superior Court Case No. 37202100013204CUPOCTL p. Smith v. City of Coronado, et al.

San Diego Superior Court Case No. 37202100036740
q. Gutierrez v. O’Malley, et al.

San Diego Superior Court Case No. 37202100039973CUPACTL r. DiLonardo v. Impact Activities, LLC, et al.

San Diego Superior Court Case No. 37202100022774CUFRCTL

5. COMMUNICATIONS ORAL:

Members of the public may submit written comments online at the following link or via email. Members of the public may request to provide live public comment via Zoom during the meeting. Requests for live public comment must be made at least 24 hours in advance of the meeting. Please contact the City Clerk at (619) 5227321 or [email protected] for more information. Please note that all written comments will be posted on the City’s website in lieu of being read aloud at the meeting.

6. ADJOURN TO CLOSED SESSION
RECONVENE AND ANNOUNCE ACTION
REGULAR MEETING – 4:00 P.M.

1. CALL TO ORDER / ROLL CALL

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY:
a. Approval of the Minutes of the Regular Meeting of January 4, 2022.

4. CEREMONIAL PRESENTATIONS
City of Coronado Page 3
REGULAR MEETING – 4:00 P.M.

1. CALL TO ORDER / ROLL CALL

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY:
a. Approval of the Minutes of the Regular Meeting of January 4, 2022.

4. CEREMONIAL PRESENTATIONS
a. Proclamation: Jack and Grace Elardo Day

5. CONSENT CALENDAR:

All items listed under this section are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be considered separately in its normal sequence.
a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all Ordinances on the agenda.
b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FOR FISCAL YEAR 202122
Recommendation: None submitted at this time.
c. ACCEPT DONATION OF $1,000 FROM RUDOLPH MURILLO TO SUPPORT POLICE SERVICES
Recommendation: Accept the unrestricted donation of $1,000 from Rudolph Murillo to support Coronado Police Services.
d. ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A SUCCESSOR MEMORANDUM OF UNDERSTANDING (MOU)
BETWEEN THE CITY OF CORONADO AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES FOR FISCAL YEAR 20212022”
Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Coronado and the American Federation of State, County and Municipal Employees (AFSCME) for Fiscal Year 20212022.” e. CONSIDER AWARDING CONTRACTS FOR THE OCEAN BOULEVARD
SIDEWALK AND STREET IMPROVEMENTS PROJECT TO: (1) PAL
GENERAL ENGINEERING, INC. IN THE AMOUNT OF $1,474,302 FOR CONSTRUCTION; (2) NASLAND ENGINEERING FOR PROFESSIONAL
ENGINEERING CONSTRUCTION SUPPORT SERVICES FOR A NOTTOEXCEED AMOUNT OF $28,960; (3) HARRIS AND ASSOCIATES FOR CONSTRUCTION INSPECTION SERVICES FOR A NOTTOEXCEED
AMOUNT OF $74,800; (4) NINYO AND MOORE FOR MATERIAL TESTING SERVICES FOR A NOTTOEXCEED AMOUNT OF $25,000; AUTHORIZE A PROJECT CONTINGENCY OF $300,000; AND AUTHORIZE THE CITY MANAGER TO EXECUTE CHANGE ORDERS IN EXCESS OF 10% THE

CONTRACT,BUTWITHINTHEPROJECTCONTINGENCY
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State, County and Municipal Employees (AFSCME) for Fiscal Year 20212022. e. CONSIDER AWARDING CONTRACTS FOR THE OCEAN BOULEVARD
SIDEWALK AND STREET IMPROVEMENTS PROJECT TO: (1) PAL
GENERAL ENGINEERING, INC. IN THE AMOUNT OF $1,474,302 FOR CONSTRUCTION; (2) NASLAND ENGINEERING FOR PROFESSIONAL
ENGINEERING CONSTRUCTION SUPPORT SERVICES FOR A NOTTOEXCEED AMOUNT OF $28,960; (3) HARRIS AND ASSOCIATES FOR CONSTRUCTION INSPECTION SERVICES FOR A NOTTOEXCEED
AMOUNT OF $74,800; (4) NINYO AND MOORE FOR MATERIAL TESTING SERVICES FOR A NOTTOEXCEED AMOUNT OF $25,000; AUTHORIZE A PROJECT CONTINGENCY OF $300,000; AND AUTHORIZE THE CITY MANAGER TO EXECUTE CHANGE ORDERS IN EXCESS OF 10% THE
CONTRACT, BUT WITHIN THE PROJECT CONTINGENCY
Recommendation: Award contracts to (1) PAL General Engineering, Inc. in the amount of $1,474,302 for construction of the Ocean Boulevard Sidewalk and Street Improvements project (Contract No. 20COES742); (2) Nasland Engineering for professional engineering construction support services for a nottoexceed amount of $28,960; and (3) Harris and Associates for construction inspection services for a nottoexceed amount of $74,800; (4) Ninyo and Moore for material testing services for a nottoexceed amount of $25,000; authorize a project contingency of $300,000; and authorize the City Manager to execute change orders in excess of 10% of the contract amount, but within the project contingency.

6. COMMUNICATIONS ORAL:

7. CITY MANAGER/EXECUTIVE DIRECTOR:
a. Update on Council Directed Actions and Citizen Inquiries. (Informational Item)

8. PUBLIC HEARINGS:
a. PUBLIC HEARING: APPEAL OF THE CITY OF CORONADO DESIGN REVIEW COMMISSION DENIAL OF IMPROVEMENTS THROUGHOUT THE
PROPERTY KNOWN AS THE SHOPS AT CORONADO AT 1000 C AVENUE (DR 202119)
Recommendation: Consider an appeal of the Design Review Commission’s denial of improvements made throughout the property at 1000 C Avenue and a resolution to uphold the Commission’s decision.

9. COMMISSION AND COMMITTEE REPORTS: None.

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9. COMMISSION AND COMMITTEE REPORTS: None.

10. CITY COUNCIL:
a. Council Reports on InterAgency Committee and Board Assignments. (Questions allowed to clarify but no responses, discussion or action.) Recommendation: None.
b. DESIGNATION OF AN ALTERNATE FOR THE METROPOLITAN TRANSIT SYSTEM (MTS) BOARD
Recommendation: Request the City Council appoint a new alternate to serve on the Metropolitan Transit System (MTS) Board.
c. RECEIVE UPDATE AND DIRECT ALLOCATION OF CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUND ALLOCATION
Recommendation: Receive an update on Coronavirus State and Local Fiscal Recovery Fund (SLFRF) allocation and direct staff on use of the funds. d. QUARTERLY TASKS AND PROJECTS PROGRESS REPORT
Recommendation: Receive report and provide direction.
e. RECEIVE THE PROPOSED SCHEDULE FOR THE CORONADO CAYS PARK MASTER PLAN PROJECT
Recommendation: Accept the proposed schedule for the Coronado Cays Park Master Plan Project.

11. CITY ATTORNEY

12. COMMUNICATIONS WRITTEN: None.

13. ADJOURNMENT
A COPY OF THE AGENDA WITH THE BACKGROUND MATERIAL IS AVAILABLE FOR PUBLIC INSPECTION IN THE OFFICE OF THE CITY CLERK AT CITY HALL, AT THE PUBLIC LIBRARY, OR ON OUR WEBSITE AT www.coronado.ca.us
Writings and documents regarding an agenda item on an open session meeting, received after official posting and distributed to the Council for consideration, will be made available for public viewing at the City Clerk’s Office at City Hall, 1825 Strand Way, during normal business hours.

Materials submitted for consideration should be forwarded to the City Clerk’s Office at [email protected].

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January 4, 2022 Coronado City Council Minutes Page 1

MINUTES OF THE

REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, January 4, 2022
4:00 p.m. Regular Meeting

1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:00 p.m. on Tuesday, January 4, 2022 in the City Council Chamber at City Hall with Mayor Bailey presiding.

A Quorum of members was present to conduct a meeting by the following results.

Present: (5) Councilmember Donovan; Councilmember Heinze; Councilmember Sandke; Councilmember Tanaka;
Mayor Bailey
Absent (0) None
Also Present (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Jennifer Ekblad

2. INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Bailey led the Pledge of Allegiance.

3. MINUTES
Approval of the minutes of the Regular meeting of December 21, 2021. A motion to approve the minutes was made by Councilmember Tanaka and seconded by Councilmember Heinze.

The motion carried by the following results.

Yes: (5) Councilmember Donovan; Councilmember Heinze;
Councilmember Tanaka; Councilmember Sandke;
Mayor Bailey
City of Coronado Page 7
January 4, 2022 Coronado City Council Minutes Page 2

4. CEREMONIAL PRESENTATIONS: None.

5. CONSENT CALENDAR
A motion to approve all Consent Calendar items was made by Councilmember Sandke and seconded by Councilmember Donovan.

This motion carried by the following results.

Yes: (5) Councilmember Donovan; Councilmember Heinze;
Councilmember Sandke; Councilmember Tanaka;
Mayor Bailey
5a. Approval of Reading by Title and Waiver of Reading in Full of Ordinances on this Agenda
Waive ordinances
This item was approved under the consent calendar.
5b. Review and Approve that the Warrants, as Certified by the City/Agency Treasurer, are all Correct, Just, and Conform to the Approved Budget for Fiscal Year 2021-22
Warrants
This Financial Report was approved under the consent calendar.

6. ORAL COMMUNICATIONS: None.

7. CITY MANAGER REPORT: None.

8. PUBLIC HEARINGS: None.

9. COMMISSION AND COMMITTEE REPORTS: None.

10. COUNCIL BUSINESS
10a. Council Reports on Inter-Agency Committee and Board Assignments Councilmember Heinze reported he had been appointed to the National League of Cities Environment, Energy, and Natural Resources Committee.

City of Coronado Page 8
January 4, 2022 Coronado City Council Minutes Page 3
10b. Approve Sending a Comment Letter to the Port of San Diego on the Port Master Plan Update Draft Environmental Impact Report Rich Grunow, Director of Community Development, presented the staff report utilizing a PowerPoint presentation.

City Council asked clarifying questions of staff. Mr. Grunow provided additional information related to this item.

Mayor Bailey invited public comment on this item.

Jen Rubin spoke in opposition to new hotel rooms on Port managed properties and provided comments regarding the Tidelands Overlay Zone.

Sydney Stanley provided comments regarding this item, spoke in opposition to new hotel rooms, and requested language regarding parking facilities.

Councilmember Sandke asked the City Attorney to address the municipal code, the ordinance related the Tidelands Overlay Zone, and the related memorandum of understanding.

Johanna Canlas, City Attorney, provided information regarding an analysis she wrote related to the Tidelands Overlay Zone, the Local Coastal Plan (LCP), the memorandum of understanding (MOU) with the Port.

Councilmember Tanaka asked what kind of leverage the City has related to the 1980 memorandum of understanding with the Port.

Ms. Canlas commented that it was a corroborative effort with principles agreed upon with new requirements under the Coastal Act.

Councilmember Donovan inquired as to the legality of the resolutions and the memorandum of understanding (MOU) provided in the agenda packet.

Ms. Canlas emphasized that there are no legal remedies for it to be legally binding and commented that it was a good faith effort by both parties.

Mayor Bailey acknowledged the public comments received and provided clarification regarding the procedure for the Port Master Plan Update. Mayor Bailey requested Councilmembers provide comments unrelated to the hotel rooms first.

Councilmember Heinze provided comments related to mobility hubs and requested the last sentence be changed in relation to mobility hubs. Councilmember Heinze also requested to strike a sentence related to water transfer points.

City of Coronado Page 9
January 4, 2022 Coronado City Council Minutes Page 4
Councilmember Tanaka spoke in opposition to the presented mobility hubs and the proposed change by Councilmember Heinze.

Councilmember Heinze agreed with Councilmember Tanaka but commented that he did not think it was clear related to proposed land-based mobility and suggested removing the land-based language.

Tina Friend, City Manager, clarified that previous Council direction was to use San Diego Association of Governments (SANDAG) language related to mobility hubs.

Councilmember Donovan commented to keep the transfer point language as is and that he agreed with Councilmember Heinze proposed change and Councilmember Sandke provided comments regarding powered vessels in Crown Cove and emphasized encouraging the use of water taxis.

Councilmember Donovan discussed comments provided by the public regarding a restaurant at the Ferry Landing, a single parking lot at the Ferry Landing as opposed to the current three parking lots, and requested language be added related to both comments.

Councilmember Tanaka asked the City Manager if the Port might misunderstand language related to mobility infrastructure.

Ms Friend clarified her understanding of Council direction related to mobility hubs and referred the question to Mr. Grunow.

Mr. Grunow provided clarification related to a gateway mobility hub from a connector mobility hub and commented that it seemed that was a distinction in the Port plan based on onsite parking and retail.

Councilmember Sandke suggested adding a sentence related to water-based transit and transfer points.

Councilmember Tanaka expressed support for Councilmember Sandke’s suggestion and emphasized his concerns related the Port’s interpretation regarding mobility hubs.

Mayor Bailey reviewed Council consensus on Councilmember Sandke’s suggestion and invited discussion regarding hotel rooms.

Councilmember Tanaka indicated he had no further comments since he had made his position clear regarding hotel rooms.

Councilmember Donovan provided comments related to the history of no new hotel rooms related to the Port Master Plan Update and emphasized adhering to the current Tidelands Overlay Zone (TOZ) regarding no new hotel rooms.

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January 4, 2022 Coronado City Council Minutes Page 5
Councilmember Heinze requested clarification from Mr. Grunow regarding the 300 hotel room limit.

Mr. Grunow clarified the limit is part of the TOZ and not the MOU and Ms. Friend confirmed.

Councilmember Tanaka emphasized that he does not support any new hotel rooms.

Mayor Bailey reviewed Council consensus on removing language related to new hotel rooms. Mayor Bailey also provided clarification regarding his position on new hotel rooms related to public benefit.

A motion to approve the draft letter was made by Mayor Bailey and seconded by Councilmember Donovan with the following changes: remove the new hotel room section, add the proposed language change from Councilmember Heinze in the mobility hub section, add the proposed language by Councilmember Sandke related to water-based transfer points and docking; and add the additional comments by Councilmember Donovan regarding the vacant lot adjacent to Il Fornaio and clarify three parking lots as opposed to a single parking lot.

The motion carried by the following results.

Yes: (5) Councilmember Donovan; Councilmember Heinze;
Councilmember Sandke; Councilmember Tanaka;
Mayor Bailey

11. CITY ATTORNEY

12. COMMUNICATIONS – WRITTEN: None.

13. ADJOURNMENT
Mayor Bailey adjourned the meeting at 5:10 p.m.

Approved: January 18, 2022
___________________________________
RICHARD BAILEY, Mayor of the
City of Coronado
City of Coronado Page 11
January 4, 2022 Coronado City Council Minutes Page 6
Attest:
___________________________________________
JENNIFER EKBLAD, City Clerk of the
City of Coronado
City of Coronado Page 12
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City of Coronado Page 13

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CITY COUNCIL STAFF REPORT
January 18, 2022 5c
ACCEPT DONATION OF $1,000 FROM RUDOLPH MURILLO TO SUPPORT POLICE

SERVICES
RECOMMENDATION:

Accept the unrestricted donation of $1,000 from Rudolph Murillo to support Coronado Police Services.

BACKGROUND:

The donation was received via check from Rudolph Murillo who is a Coronado resident.

ANALYSIS:

Staff will identify an appropriate expenditure of the funds to purchase item(s) for Police Services’ benefit. The donation will supplement other funds that have been appropriated for police equipment.

FISCAL IMPACT:

None.

ALTERNATIVE:

City Council could choose not to accept the donation.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable
PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

None.

Submitted By: Police Services Department / Chuck Kaye
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CITY COUNCIL STAFF REPORT
January 18, 2022 5d
ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SUCCESSOR

MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF CORONADO AND

THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES FOR FISCAL YEAR 2021-2022”
RECOMMENDATION:

Adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Coronado and the American Federation of State, County and Municipal Employees (AFSCME) for Fiscal Year 2021- 2022”
BACKGROUND:

The Myers-Milias-Brown Act (MMBA) requires management and the exclusive representatives of employees to negotiate matters concerning wages, hours, and other terms and conditions of employment. The AFSCME represents 46 employees in the City’s Public Services and Engineering Department and Recreation & Golf Course Operations Department. It includes positions in the following classifications:
 Electrician
 Engineering Technician II
 Heavy Equipment Operator
 Lead Maintenance Worker
 Lead Pump Mechanic
 Maintenance Worker I
 Maintenance Worker II
 Maintenance Worker III
 Master Mechanic
 Mechanic I
 Mechanic II
 Motor Sweeper Operator
 Special Equipment Mechanic I
 Special Equipment Mechanic II
 Tree Trimmer
 Utility Systems Operator I
 Utility Systems Operator II
 Utility Systems Operator III

The current collective bargaining agreement expired on June 30, 2021 and the negotiated successor contract is retroactive to July 1, 2021.

City of Coronado Page 15
ANALYSIS:

The City and the AFSCME have reached agreement for a successor MOU within the negotiating parameters authorized by the City Council pending ratification and approval by both parties. The AFSCME membership has voted to approve the revised MOU pending City Council approval. The MOU is attached as Exhibit 1 to the implementing resolution.

FISCAL IMPACT:

The negotiated successor contract is for one year, retroactive to July 1, 2021, and does not include a base salary increase. The contract adjustments for 2021-2022 include one-time benefits with fiscal impacts as summarized below:
 Skills enhancement program with progressive incentives for completion of eligible programs. The net impact for FY 2021-22 is estimated to be up to $92,000.  All AFSCME employees will receive 16 hours of special leave. This leave must be used or converted to cash by June 30, 2022. The net impact for FY 2021-22 is estimated to be approximately $46,000.

ALTERNATIVE:

Council may not adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Coronado and the American Federation of State, County and Municipal Employees (AFSCME) for Fiscal Year 2021-2022”
CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable
PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Resolution

2. Exhibit to Resolution - AFSCME Memorandum of Understanding Submitted By: Administrative Services Department / John Kim City of Coronado Page 16
Attachment 1
RESOLUTION NO. 2022-01

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CORONADO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO EXECUTE

A MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF CORONADO AND THE

AMERICAN FEDERATION OF STATE, COUNTY

AND MUNICIPAL EMPLOYEES FOR FISCAL YEAR
2021-2022
WHEREAS, the City and the American Federation of State, County and Municipal Employees (AFSCME) have met in good faith to discuss a successor Memorandum of Understanding (MOU); and
WHEREAS, the City and the AFSCME reached an agreement on wages, hours, and working conditions for the members of the AFSCME for fiscal year 2021-2022.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado to authorize the City Manager to execute the Memorandum of Understanding shown in Exhibit “1” and attached hereto.

PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this 18th day of January 2022 by the following vote, to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
____________________________________
RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
JENNIFER EKBLAD, City Clerk of the
City of Coronado, California
City of Coronado Page 17

THIS PAGE INTENTIONALLY LEFT BLANK

MEMORANDUM OF

UNDERSTANDING
Between
The City of Coronado
and
The American Federation of State, County and
Municipal Employees, Local 127
For The Period July 1, 2021 through June 2022
Resolution No. 2022-01
Exhibit "1"

Page 1 of 26 ends

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AFSCME MOU FY 2021-2022 2

MEMORANDUM OF UNDERSTANDING
American Federation of State, County and Municipal Employees (AFSCME), Local 127 Table of Contents
Article Description Page
1 Definitions 3
2 Salary 3
3 Special Assignments and Certification Pay 4
4 Overtime and Compensatory Time Off (CTO) 6
5 Callback Overtime 7
6 Stand-by and Emergency Stand-by 7
7 Out-of-Class Assignments 8
8 Retirement Benefits 8
9 Deferred Compensation 9
10 Health Savings Accounts 9
11 Cafeteria Benefit Plan 10
12 Employee Assistance Program 11
13 Tuition Reimbursement 11
14 Annual Leave 11
15 Holidays 12
16 Bereavement Leave 12
17 Court Leave 13
18 Military Leave 13
19 Work Schedules 13
20 Meal Breaks and Rest Periods 14
21 Vacancies and Promotions 15
22 Maintenance Worker Trainee Program 15
23 Maintenance Worker Series 16
24 Documentation of Chipper Operator Experience 16
25 Work Clothing 16
26 California Driver’s License Reimbursement 17
27 Stewards 18
28 Union Access to Work Locations 18
29 Bulletin Boards 18
30 Union Dues and Security 19
31 Communication between Union and Management 19
32 Department Work Rules 19
33 Appeal of Employee Evaluation 19
34 Grievance Procedure 20
35 Civil Service Rules 22
36 Employee Safety 22
37 Policy Addressing Omnibus Transportation Testing Act of 1991 23 38 Drug Free Workplace Statement 23
39 Non-Discrimination 23
40 New Employee Orientation 23
41 City Rights Clause 23
42 Employee Rights Clause 25
43 Conclusion of Negotiations 25
44 Saving Clause 25
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 3

MEMORANDUM OF UNDERSTANDING
Between
The City of Coronado
and
The American Federation of State, County and
Municipal Employees, Local 127
The CITY OF CORONADO and the LOCAL 127 of the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) have reached this Memorandum of Understanding (MOU) pursuant to meeting and conferring in good faith, and in accordance with the provisions contained in California Government Code (Section 3500 et seq.).

This MOU is entered into by and between the CITY OF CORONADO, hereinafter referred to as the CITY, and LOCAL 127 of the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME), exclusive representative for employees covered by this MOU, hereinafter referred to as the UNION.

It is the purpose of this MOU to achieve and maintain harmonious relations and full communications between the CITY and the UNION, and to establish proper standards of wages, hours and other conditions of employment.

The parties mutually agree to the following adjustments in salary, supplemental benefits and other terms and conditions of employment with an effective date of July 1, 2021, through June 30, 2022, unless specified differently. All provisions in previously ratified MOUs shall remain in full force and effect unless amended by this MOU.

A. Year. The term "year" as used in this MOU shall mean "fiscal year" unless it isspecifically described as "calendar year".

B. The provisions of this MOU do not apply to part-time or temporary employees.

A. During the term of this MOU, the salary schedule and based pay of AFSCME classifications will remain unchanged.

B. Step “Z” of the salary range for any class is hereby defined as any rate of pay in excess of the top step of the range for the class. An employee shall be paid the Step “Z” solely under one of the following three conditions:

1. Upon the reduction of the salary range for a class, an employee having other than provisional status who immediately prior to the reduction of the salary range was paid at a higher rate for such class, then the new maximum rate shall, in the absence of any contrary orders by the City Council for economic reasons, continue to be paid at the former rate.

ARTICLE 1 DEFINITIONS
ARTICLE 2 SALARY
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 4

2. Any employee whose position is reclassified from a class in which the employee has acquired permanent status to a class with a lower range shall, in the absence of any contrary orders by the City Council for economic reasons, continue to be paid at the former rate.

3. In the event an across-the-board increase is granted to a class held by the employee being paid at Step “Z,” the employee shall receive the across-the-board increase less one percent (1%), and the employee’s “Z” step increased accordingly. This across-theboard increase, applicable to the class less one percent (1%), shall continue from yearto-year, as approved, until such time as the top step for the salary range for the class exceeds the “Z” Step. At that time, the employee shall be paid at the top step of the class and the “Z’ Step terminated.

A. Qualified Applicator’s Certificate. Employees who are required to maintain a Qualified Applicator's Certificate and are assigned to apply those substances requiring possession of a Qualified Applicator's Certificate shall receive a 2.5% differential for the pay period during which such assignment is in effect.

B. Arborist’s Certificate. An employee who possesses an Arborist Certificate from the International Society of Arboriculture and performs all corresponding assigned duties for the City (one person) will receive $1,088 (one thousand and eighty eight dollars) per year paid on the first payday in December.

C. Backflow Prevention Tester’s Certificate. An employee who possesses a Backflow Prevention Tester Certificate and performs all back flow testing for the City (one person) will receive $1,088 (one thousand and eighty eight dollars) per year paid on the first payday in December.

D. Acting Golf Lead. The Acting Golf Lead (one person) assigned to an eight (8) hour per day weekend assignment will be paid a $137 (one hundred and thirty seven dollar) differential for the pay period during which such assignment is in effect. A Golf employee assigned to the four (4) hour per day weekend (one-person) assignment will be paid a $68.00 (sixty eight dollar) differential for the pay period during which such assignment is in effect. These differentials are limited to one person in the Golf Unit for the eight-hour day weekend assignment and one person in the Golf Unit for the four-hour day weekend assignment per pay period. If two (2) employees work the same eight (8) hour or four (4) hour assignment during a pay period, the appropriate differential will be split between the two (2) employees.

E. Special Project Pay. An employee who is assigned to lead a special project by the Director of Public Services or the Director of Golf Course Operations will receive a five percent (5%) special project premium pay during the period of the special project.

F. Wastewater/Storm Water Certification Pay. Employees who work in Wastewater or Storm Water and possess a certification from the California Water Environment Association (CWEA) at the level established as the minimum qualification for their classification, will receive 2.5% of their base salary in certification pay. Employees in Wastewater and Storm Water who exceed the level of certification established as the minimum qualification will be eligible to receive an additional

4.5% of their base pay for a total certification pay amount of up to 7.0% for designated ARTICLE 3 SPECIAL ASSIGNMENTS AND CERTIFICATION PAY
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 5
certifications.

G. Mechanic Certification Pay. Employees who work in the Mechanic series and possess certification from the California State Fire Training Academy and/or ASE Certifications at the level established as the minimum qualification for their classification, will receive 1% of their base salary in certification pay. Employees in the Mechanic series who exceed the level of certification established as the minimum qualification will be eligible to receive an additional 1.5% of their base pay for a total certification pay of up to 2.5% for designated certifications.

H. SKILLS ENHANCEMENT PROGRAM.

For Fiscal Year 2021-2022, AFSCME members who have successfully completed any of the following course(s) to obtain a minimum of four (4) credits, will receive a one-time incentive payment of $500, for a maximum of 16 credits or $2,000. The City agrees to pay for each course. Members may attend these courses on City time, as determined by Department Director or their designee.

COURSE VENDOR METHOD CREDITS
Irrigation Installation Technician Hunter Online 4
Landscape Lighting Hunter Online 4
Landscape Lighting Controller Specialist Hunter Online 4 Intro to the MUTCD ATSSA Online 4
Basic Traffic Control for Short Duration Activities ATSSA Online 2 Basic Traffic Control for Utility Operations ATSSA Online 2 Traffic Control Technician ATSSA Online 8
Traffic Control Supervisor ATSSA Online 16
Flagger ATSSA Online 4
Retro reflectivity for Sign Inspectors ATSSA Online 4
OSHA Excavation Safety Orientation APWA Online 2
Heavy Equipment – Into & Safety APWA Online 2
Heavy Equipment Pre-Use APWA Online 2
Backhoe Loader Maintenance & Transport APWA Online 2
Backhoe Loader Safe Operating Techniques APWA Online 2
Backhoe Loader Pre-Start Inspection APWA Online 2
Hydraulic Breakers, Shears Crushers, Safe Use APWA Online 2 Hydraulic Fundamentals for Mobile Construction
Equipment
APWA Online 2
Crawler Excavator Maintenance & Transport APWA Online 2 Crawler Excavator Safe Operating Techniques APWA Online 2 Crawler Excavator Pre-Start Inspection APWA Online 2
Confined Space for Construction APWA Online 2
Fundamentals of Rigging APWA Online 2
Rigging & Lifting with Small Hydraulic Cranes APWA Online 2 Rigging & Lifting with Mobile Construction Equipment APWA Online 2 Rigging and Hoisting APWA Online 2
Crane Signal Person APWA Online 2
Road Crew Safety (Road Construction & Paving) APWA Online 2 Skidder Safety, Maintenance and Operation APWA Online 2 Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 6
Landscape Loader Safety, Maintenance & Operation APWA Online 2 Safe Operation of Skid Steers and Compact Track
Loaders
APWA Online 2
Drugs in the Workplace APWA Online 2
Dump Truck Operation & Safety APWA Online 2
Large Capacity Forklift Operation APWA Online 2
Forklifts & Pedestrian: Safety Awareness APWA Online 2
Forklift – Operation and Safety APWA Online 2
Large Capacity Forklift Inspection & Maintenance Video APWA Online 2 Skid Steer Pre-Operation Inspection APWA Online 2
Skid Steer – Operation & Safety APWA Online 2
Skid Steer Loader Safe Operating Techniques APWA Online 2 Electrical System Fundamentals for Mobile Construction
Equipment
APWA Online 2
Hand Signals for Construction Equipment APWA Online 2
Lockout Tagout of Construction Equipment APWA Online 2
Right of Way Mowing APWA Online 2
Pipelayer Pre-Start Inspection and Basic Operating
Techniques
APWA Online 2
Pipelayer Installation: Chapter 1 APWA Online 2
Pipelayer Installation: Chapter 2 APWA Online 2
Pipelayer Installation: Chapter 3 APWA Online 2
Hand-Held Cutoff Saw Safe & Efficient Operation APWA Online 2 Safely Exposing Buried Utilities APWA Online 2
Safety Training for Repair Technicians APWA Online 2
Bucket Truck – Operation and Safety APWA Online 2
Compact Excavator – Operation and Safety APWA Online 2
Mobile Elevating Work Platform APWA Online 2
Wheel Loader: Tip from the Pros APWA Online 2
Wheel Loader Operating Techniques APWA Online 2
Wheel Loader Walk Around and Introduction APWA Online 2 A. All overtime will be computed at time and one-half for each hour worked in excess of eight (8) hours in one day and/or forty (40) hours in one week. In a 9-80 work schedule, overtime will be for hours in excess of nine (9) hours in one day and/or forty (40) hours in one week.

Holidays, annual leave, sick leave, floating holiday leave or compensatory time off will be included in any time calculated for overtime purposes.

B. In lieu of premium pay (overtime) employees may elect to receive credit to compensatory time off (CTO) computed at time and one-half for each hour of overtime. For the purposes of this article, "scheduled" shall be defined as posting the work schedule no later than the first hour of the workday in which the scheduled work is to consecutively follow.

C. CTO by an employee may be accumulated up to a maximum of one hundred eighty (180) ARTICLE 4 OVERTIME AND COMPENSATORY TIME OFF
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 7
hours at the discretion of the employee. Any employees with existing CTO balances above the one hundred eighty (180) hours maximum may maintain those hours, but shall not earn additional CTO until the balance falls below one hundred eighty (180) hours.

D. CTO hours may be converted to cash, in accordance to the City’s Administrative Procedures and IRS Regulations, at the discretion of the employee. No minimum balance of CTO must be maintained. Hours must be paid in no less than 1 (one) whole hour increments and will be issued as earned income through payroll administration and not accounts payable. Tax withholdings for the CTO cash out are the responsibility of the employee. One request per employee for CTO cash out may be made in a pay period..

E. In compliance with requirements of the Health Savings Account (HSA) established pursuant to Article 10, the CTO balance for each employee in excess of 80 hours will be converted to cash once yearly (1st pay period in June) and deposited into the employee’s Health Savings Account. As of July 1, 2014 the program has not been established by the union.

A. Callback overtime occurs whenever an employee is ordered to return to duty for unscheduled work, typically while on stand-by duty. Call back does not occur when an employee is held over from his/her prior shift or just prior to a regularly scheduled shift.

An employee called back to duty shall be compensated for a minimum of three hours paid at the overtime rate of one and one-half times the employee’s regular rate of pay.

B. In lieu of call back overtime pay, employees may elect to receive credit to CTO computed at the above rates.

C. An employee who works more than 16 hours during any 24 hour period as a result of overtime or callback overtime may be subject to a required rest period.

A. Employees in the Public Services Department designated for standby duty are subject to emergency callback on evenings, weekends and holidays and expected to report to work within 45 minutes of the callback order. Employees designated to be on stand-by will be provided a mobile telephone issued by the Department for the designated standby period.

In consideration of this requirement to remain ready at all times to respond during this standby period, employees who have been assigned to standby shall be compensated according to the following schedule.

1. Wastewater/Storm Water standby duty $600 per 14 day assignment

2. Parks/Beach/Streets/Facilities standby duty $480 per 14 day assignment B. The Public Services Department will maintain a set of procedures for the administration and scheduling of stand-by and emergency stand-by duty. Management will consider employee input, as provided in Article 31 Communication Between Labor and Management, in crafting or modifying the procedures.

C. All bargaining group members in Public Services are expected to be a part of the standby rotation assignment with the following exceptions.

ARTICLE 5 CALLBACK OVERTIME
ARTICLE 6 STAND-BY AND EMERGENCY STAND-BY DUTY
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 8

1. Exempt Classification: Employees in the Maintenance Worker I classification.

2. Medical Restrictions: An employee who is unable to perform the essential functions of their job classification due to work restrictions established by a medical professional will be removed from the standby schedule until the restrictions are lifted.

3. Substitution: An employee may be excused from an individual assignment of standby duty if that employee finds another qualified employee to accept their standby duty as a substitute. The assignment of a substitute employee to standby duty is subject to prior approval by a Department Supervisor or the Department Director.

D. Emergency Stand-by Duty: On occasion, the Department may be required to assign additional stand-by personnel to report for known emergencies (e.g. winter storms) or planned outages. Any employee assigned to emergency stand-by duty (as distinguished from the normal weekly assignment) shall be compensated at 10% of their hourly rate of pay for each hour in a (12 hour) period. The Department will seek volunteers for emergency stand-by duty but will assign employees if needed. Employees will be excusedfrom this assignment due to child care or other obligations as protected by law.

When an employee on emergency stand-by duty is called back to work, minimum call back provisions will go into effect and emergency stand-by pay will cease.

E. Employees assigned to stand-by or emergency stand-by duty and required to report to work after hours shall meet the following criteria:

1. Be available by telephone;

2. Remain fit for duty (shall not be under the influence of drugs or alcohol or otherwise impaired);

3. Have no other childcare or other obligation that would prevent the employee from responding.

A. Employees working out-of-class assignments of ten days or more during a pay period will be recognized. The CITY shall record, in the employee's personnel file, said out-of-class assignments for reference in the event of consideration for future promotions.

B. The CITY shall not use out-of-class assignments to eliminate budgeted positions.

C. Employees shall be compensated for out-of-class assignments when temporarily assigned to the same higher level class for more than 80 consecutive working hours. Employees who meet these criteria shall be compensated by an additional 5% of base salary for each consecutive hour worked in the out-of-class assignment from the 81st hour to the end of the out-of-class assignment.

A. The CITY offers the California Public Employees’ Retirement System (CalPERS) 3% @ 60 retirement program for classic members.

ARTICLE 7 OUT-OF-CLASS ASSIGNMENTS
ARTICLE 8 RETIREMENT BENEFITS
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 9
B. The retirement benefit for classic CalPERS miscellaneous members represented by AFSCME includes the “One Year Final Compensation” (commonly referred to as “Single Highest Year”). Employees represented under this MOU are also eligible to purchase CalPERS service credit through the Military Service Credit option.

C. Effective on the first pay period of the 2010-2011 fiscal year, the City implemented the Employer Paid Member Contribution (EPMC) option through CalPERS where the City paid and reported the value of the EPMC as compensation. The full cost of this retirement enhancement was paid by each employee beginning the first pay period of the 2010-11 fiscal year by means of payroll deduction. Effective upon ratification the reporting of the EPMC as special compensation shall end and employee payment of the cost shall end.

Effective December 31, 2011 employees shall assume responsibility for payment of the 8% (eight percent) employee retirement contribution.

D. The City complies with the Public Employees’ Pension Reform Act (PEPRA) of 2012. In compliance, all miscellaneous employees hired after January 1, 2013, who do not meet the CalPERS definition of a “classic” member, the City will provide the 2% @ 62 retirement benefit formula. All City employees shall be responsible for paying their respective required CalPERS member contribution. For PEPRA members, the contribution will be determined annually based upon the CalPERS actuarial.

E. In accordance with §20516 Cost Sharing of the California Public Employees Retirement Law, the employee contribution rate for all classic CalPERS employees in the bargaining unit will increase 1.5%. The employee contribution rate will be 9.5% effective July 1, 2019.

If a secret ballot election held in accordance with §20516 is not successful, employee contribution of 1.5% will be made to the employer's contribution account. Due to the fluctuating nature of CalPERS investments and funding, the parties agree to renegotiate this provision in good faith prior to agreement upon a successor to this contract.

The Employees represented under this MOU may elect to contribute to a 457 Deferred Compensation program.

The CITY agrees to work with the UNION to implement a method to allow employees to selffund health expenses after retirement. The following funding mechanism will be implemented upon the delivery of signed plan documents with Mission Square (formerly ICMA-RC). The CITY and UNION mutually agree to work collaboratively, effective no later than June 30, 2022, to explore the requirements and steps to establish a Retirement Health Savings Account (RHSA).

A. The City will pay the startup costs associated with the creation of a Retirement Health Savings Account with ICMA-RC.

B. The City will direct a percentage of the member employee’s salary into the Retirement Health Savings Account. The percentage contributed will be determined in a subsequent side letter.

C. Upon separation from service with the City an employee’s Annual Leave and CTO ARTICLE 9 DEFERRED COMPENSATION
ARTICLE 10 HEALTH SAVINGS ACCOUNTS
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 10
balances will be converted to cash on a dollar for dollar basis and deposited into an employee’s account.

D. The Retirement Health Savings Account’s administrative costs will be paid by the participants in the plan.

A. The CITY shall provide and pay premiums for $25,000 of group term life insurance for each employee in the unit.

B. The CITY shall provide and pay premiums for a Short Term and a Long Term Disability Program.

C. The CITY and the UNION mutually agree to continue with the CITY's Cafeteria Benefit Plan. The cafeteria benefit plan makes available a variety of options including: alternate health insurance plans, dental and vision plans, option to purchase additional life insurance coverage for employee and spouse, and option to purchase additional Long Term Disability benefit.

D. Pursuant to Government Code §22892 of the Public Employees’ Medical and Hospital Care Act (PEMHCA), the contribution amount for retired employees participating in CalPERS health plans shall be $143.00 per month for calendar year 2021. In addition to that amount, the City shallprovide to active employees a cafeteria plan. Options available under the program shall beasset forth in the Annual Open Enrollment and Cafeteria Benefit Plan memorandum fromthe Director of Administrative Services. Persons hired during the year shall receive a proportionate allowance. For calendar year 2022, the City agrees to provide AFSCME employees a cafeteria plan benefit allotment equal to the amount provided to self-represented employees.

E. Any insurance coverage selected which costs more than the Annual Benefit Allotment provided by the CITY will be paid for by the employee. At the discretion of the employee, payment shall be accomplished either through deduction withheld from the employee's biweekly paycheck or as a lump-sum deduction from gross salary prior to tax withholding.

F. To the extent that Congress enacts tax reform legislation, which impacts the Cafeteria Plan, the CITY and UNION agree to meet and confer on the implementation of any mandatory changes.

G. Nothing herein shall prevent the CITY and the UNION from mutually agreeing to the provision for different health insurance benefits to employees covered by this MOU, during the term of the MOU, so long as the benefit levels remain approximately equal.

H. The CITY reserves the right at any time during the term of this MOU to change its insurance carriers. In the event such a change materially affects coverage or benefits, the CITY agrees to meet and confer in advance of such change, provided, however, that if such a change results in comparable coverage and benefits, no obligation to meet and confer shall arise hereunder.

I. In anticipation of changes brought about by the Affordable Care Act and particularly by ARTICLE 11 CAFETERIA BENEFIT PLAN
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 11
the anticipated Cadillac Tax expected in 2018, the City is evaluating alternative methods for delivering health benefits to its employees. Nothing herein shall prevent the City and the Union from mutually agreeing to the provision for different health insurance benefits to employees covered by this MOU, during the term of this MOU, so long as the benefit levels remain approximately equal.

The UNION and the CITY agree that an Employee Assistance Program (EAP) can be of mutual benefit to the CITY and employees. Employees represented under this MOU have access to a City provided EAP program.

Employees represented by AFSCME are eligible to receive $1,000 tuition reimbursement per year for both college classes leading to a degree and non-graded classes or short-term seminars that benefit the employee in the performance of City work upon written verification of satisfactory course work completion, per Administrative Procedure 131. Reimbursement may be requested, up to the annual maximum as specified in the approved salary resolution, for any eligible unreimbursed expenses incurred on or after February 1, 2000.

A. Annual leave shall be earned under a program which replaced vacation and sick leave. The provisions of annual leave are set forth in Rule VI, Section 15, of the Civil Service Rules.

The accrual rate for annual leave shall be:

Equivalent Years
of Service
Equivalent Bi-weekly
Accrual
Hours Per
Year
Eight (8) Hour
Days Per Year
Hire – 5 5.54 144 18
6 – 10 7.38 192 24
11 – 19 8.31 216 27
20 and over 8.92 232 29
B. The following shall apply to requests for the use of annual leave for vacation or other nonemergency leave, but shall not apply to use of annual leave for emergency sick, family emergency or bereavement leave: Use of annual leave for personal vacation shall require submission of a request for leave with the following schedule:

Length of Leave Advance Request Time
More than one work day 7 calendar days
One day or less than one work day 4 calendar days
C. Requests turned in to the immediate supervisor prior to 1:00 p.m., the day of the request submittal shall count toward one of the calendars days required for the Advance Request.

All requests turned in after 1:00 p.m., the day of submittal shall not count toward one of the calendar days required for the Advance Request. The advanced request time does not preclude the approval of requests submitted with less notice under unusual circumstances provided that operational needs are met.

ARTICLE 12 EMPLOYEE ASSISTANCE PROGRAM
ARTICLE 13 TUITION REIMBURSEMENT
ARTICLE 14 ANNUAL LEAVE
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 12
Approval or denial of requests will continue to take department operations into consideration. Requests will be approved except where operational needs require otherwise. Requests, whether meeting the advance notification or not, may be denied if in conflict with department operations. Determination of conflict with operations shall be made by the Supervisor and/or Director.

D. Employees covered by this MOU may convert up to forty (40) hours of annual leave to cash each fiscal year.

E. In the event that the parties agree during this current MOU, which is set to expire on June 30, 2022, that this Article does not comply with California law, the parties agree to a limited reopener to discuss revisions to this Article.

F. Special One‐Time Leave
AFSCME employees shall receive 16 hours of special one‐time leave. This leave will be available for use beginning the first full pay period after the fully executed successor contract for FY 2021-2022 and must be used or converted to cash by June 30, 2022. Balances of this special leave not used or cashed by June 30, 2022, will be forfeited. Eligible employees hired after July 1, 2021, will receive a pro‐rated credit. Employees can convert this leave to cash at any time during the fiscal year.

The City recognizes eleven (11) fixed paid holidays per year. They are:
- New Year's Day
- Martin Luther King, Jr. Day (3rd Monday - January)
- Presidents’ Day (3rd Monday - February)
- Memorial Day (Last Monday - May)
- Independence Day (July 4)
- Labor Day (1st Monday - September)
- Columbus Day (2nd Monday - October)
- Veterans’ Day (November 11)
- Thanksgiving Day (4th Thursday - November)
- Day following Thanksgiving
- Christmas Day
In addition, the City provides two eight-hour floating holidays in lieu of Lincoln’s Birthday and Cesar Chavez Day. The use of this floating holiday time will be governed by Civil Service Rule VI, Section 3. The CITY will work to honor specific employee requests to observe the actual Cesar Chavez holiday as a day off.

A. An employee may use up to twenty-four (24) hours of bereavement leave if he/she is required to be absent from duty due to the death of a member of the employee’s immediate family, without loss of base pay or deductions from other leave balances.

B. Additional leave of up to two (2) days, utilizing the employee’s leave balances, may be authorized by the Department Director or designee.

ARTICLE 15 HOLIDAYS
ARTICLE 16 BEREAVEMENT LEAVE
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 13
C. The “immediate family” shall be defined as: spouse, child, parent, sibling, grandparent; the aforementioned either natural, legally adopted, step or in-law, or any person over which the employee acts as legal guardian; or similar relationships as determined by the City Manager or designee.

D. The employee may be required to submit proof of the relative’s death, such as an obituary or funeral program.

E. The employee shall provide as much notice to his/her supervisor of the necessity to use this leave as is reasonable under the circumstances.

F. The employee’s use of bereavement leave in full compliance with this provision shall not be reflected his/her performance evaluation nor shall it result in discipline.

An employee, other than one paid on an hourly or daily basis, who is required to serve as a juror, or as a witness who is not a party to a court action, shall be granted leave for such purpose upon presentation of proof of the period of his/her required attendance to the appointing authority and the Personnel Officer. The employee shall receive full pay for the time he/she serves on court duty.

Request for such leave shall be made upon leave forms. The provision shall not include persons who serve in the capacity as a paid professional or paid expert witness. Use of such leaveshall not be deducted from an employee's annual leave bank.

CITY officers or employees who are also members of the armed services or militia or organized reserves of this state or nation, shall be entitled to the leaves of absence and the employment rights and privileges required by the Military and Veterans Code of the State of California and any applicable Federal Laws.

A. Except in emergencies, all employees covered under this MOU shall receive at least five working days written notice prior to any directed change in his/her work schedule. An extended or permanent change to an employee's work schedule, defined as a change to the employee's regular work schedule lasting longer than ten business days, shall require notice to the UNION and an opportunity for the parties to meet and confer over impacts. The City and the Union agree that the meet and confer process over a shift change will not impede on the City’s ability to accomplish the operational requirements of a project, whichmay include contractual or legal obligations.

B. Any employee whose shift is changed from a daytime shift to a nighttime shift, or vice versa, shall be entitled to "shift differential pay" of five dollars ($5.00) per hour for all hours worked. For the purposes of this Article, a "daytime" or "nighttime" shift shall be determined by whether the employee's scheduled shift takes place between 6 am and 6 pm, or 6 pm and 6 am. A shift taking place between 6 am and 6 pm is a daytime shift. A shift which takes place during 6 pm and 6 am is a nighttime shift. For shifts which overlap both of these time frames, shift differential will only be paid when the majority of hours worked occur outside the 6am to 6pm time frame.

ARTICLE 17 COURT LEAVE
ARTICLE 18 MILITARY LEAVE
ARTICLE 19 WORK SCHEDULES
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 14
C. During the duration of this MOU, the City’s Public Services Department may assign (a) up to two Maintenance Worker I/II employees hired on or after May 15, 2008, and (b) one Maintenance Worker III to regular work schedules that include Saturdays and/or Sundays. Regular weekend schedules will be assigned either (a) on the basis on seniority, starting with the least senior employee in the classification, or (b) voluntarily if/when a Maintenance Worker volunteers to work a weekend schedule and with the Public Services Department Director's approval. For the purposes of weekend scheduling, a Maintenance Worker and Maintenance Worker II are considered the same classification. If operational needs require that additional staff be assigned to a regular weekend work schedule, the City will meet and confer with AFSCME to discuss the impacts of the proposed schedule.

D. The CITY and the UNION acknowledge the implementation of the 9/80 work schedule for employees in the Public Services Department. The CITY will review, and, if feasible, implement a 9/80 work schedule proposal from the UNION for the Golf Course Operations Department.

E. An employee may be eligible for a scheduled start time of 0630. This determination will be made by the City. The employee must obtain written authorization from their supervisor on a form to be provided by the City. In its sole discretion, the Department may restore an employee’s scheduled start time to 0700, if the Department determines that the change of schedule has a negative impact to the operations of the Department.

A. It is understood that the meal period is one-half hour (30 minutes) in duration, is unpaid and shall be provided midway in the employee’s work day to any employee who works for at least 5 hours in a work day. It is understood that employees are entitled to two 15- minute, paid, duty-free breaks per 8 or 9 hour day. Lunch and rest periods may not be saved, accumulated, or applied toward compensation in any way. The parties recognize the past practice of combining the afternoon rest period with the lunch period and will continue to allow employees the option to combine the afternoon rest period with their lunch break.

B. If an employee’s work day extends beyond 12 hours when the normally scheduled work shift is either 8 or 9 hours, the employee will be eligible for an additional lunch and rest period for each 8 hours worked in a shift (i.e. for 12 hours of work there are two meal periods and three breaks; after 16 hours of work there will be three meal periods and four breaks). The extra meal break(s) and rest period(s) may not be combined.

C. Per Department of Transportation standards, after an employee has been driving for 12 hours or has been on duty for 16 hours, he/she cannot drive until he/she has had a 10 hour rest break between work shifts. An employee who works 16 or more hours during a 24 hour period as a result of overtime or callback over time will be required to take a 10 hourrest break. If any portion of the required rest period extends into the employee’s normal work shift, then the City will pay hour for hour up to a maximum of nine hours, that portion of the rest period extending into the employee’s normal next day work shift.

D. When employees are required to work extended overtime hours during normal sleep/rest periods, but the resulting work during the 24 hour period does not exceed the 16 hour amount described in the previous paragraph, the employee will have the option of taking ARTICLE 20 MEAL BREAKS AND REST PERIODS
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 15
leave time or time off without pay from the following day’s regular shift for rest. Such leave shall be considered compliant with Article 14 leave request provisions.

The CITY will seriously consider promotions from within the organization if qualified personnel are available from the existing workforce. This shall in no way limit the CITY's right to solicit qualified applicants from outside of the CITY, if it is deemed by the CITY to be in its best interest to do so.

A. Classification: Candidates hired in the Maintenance Worker Trainee Program will be hired at the Maintenance Worker I (MW I) level.

B. Hiring Step: Candidates may be hired above “A” Step if they have exceptional skills required by the class specifications, subject to approval by the Department Director and the Director of Administrative Services.

C. Permanent Status: Candidates must successfully complete all of the items on the “check list” within the 24 month probationary period in order to be promoted to Maintenance Worker II (MW II). As with all probationary periods, this may be extended for an additional six months at the discretion of the Department Director. Upon successful completion of the items on the department’s check list, the candidate will become a permanent employee and will be promoted to MW II. Failure to successfully pass the probationary period will result in the termination of the employee.

D. Early Promotion: Candidates may be promoted to MW II prior to 24 months if they successfully complete all of the tasks on the department’s “check list”. However, all employees hired on the Maintenance Worker Trainee program must serve a probationary period for no less than 12 months.

E. Opportunity: The City will make all reasonable efforts to provide candidates (a) an opportunity to complete all of the items on the checklist within 24 months and (b) an equal opportunity to complete the checklist through training, operation of various types of equipment, and on the job experience.

F. Interdepartmental Transfer: If a candidate has been promoted to MW II and seeks a lateral interdepartmental transfer to the same classification, he/she will not be required to complete the check list of the new department.

G. Check Lists: At the time of hire, the trainee will be assigned a checklist for his/her assigned division to be completed during the two year period. The checklist for that employee will not change during his/her trainee period unless the employee transfers to a different division. The established checklists may be adjusted from time to time based upon Department needs. However, any revisions will only apply to trainees hired after the effective date of the revision.

ARTICLE 21 VACANCIES AND PROMOTIONS
ARTICLE 22 MAINTENANCE WORKER TRAINEE PROGRAM
Resolution No. 2022-01
Exhibit "1"

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H. Applicability of Civil Service Rules: To the extent that the Civil Service Rules of the City of Coronado are not directly contradicted by the provisions of this article, they shall remain in full force and effect.

The City of Coronado agrees to review the existing Maintenance Worker classification series to delineate duties associated within the various areas of assignment within the classification.

The daily work activity card for the chipper operator shall reflect that time spent performing activity which could be helpful in qualifying for future promotion to Tree Trimmer.

A. Employees covered by the MOU will be required to wear and maintain in presentable fashion CITY provided work clothes consisting of work shirts and pants.

1. Golf: All employees in the Golf Course Operations Department covered by this MOU shall utilize the selected uniform vendor service.

2. Public Services: Each Public Services Department member shall elect one of the following options:
(a) Full uniform service: The employee’s uniform is provided by an outside uniform service vendor (OUV). The employee will have sufficient uniforms such that while one week’s supply is being laundered, he/she has a second week’s worth of uniforms on hand. Typically, this is equivalent to 9 to 11 sets of uniforms (shirts, pants, shorts).
(b) Partial vendor service: Under this option, the employee receives any combination of 11 sets of uniform provided by the OUV or purchased separately through the Department. A “set” is defined as shirt/pants or shirt/shorts combination.
(c) Non-uniform vendor work clothing: Under this option, the employee elects that all of his uniforms are purchased through the Department. The employee will receive nine “sets” of work clothing as described in subdivision (b), above.

3. Represented employees working in Departments other than Public Services or Golf will continue to have work clothing provided pursuant to current practice.

B. Public Services Department employees wishing to change from one option to another must notify the Department by January 31 to effectuate a change for the subsequent fiscal year.

C. During August of each year, all employees in the Public Services Department covered by this MOU and who choose options A.2. (b) or A.2. (c) above may submit to the department director or his/her designee any items of clothing that they believe are no longer serviceable. The director or his/her designee shall determine whether the item is no longer serviceable and should be replaced. The replacement clothing will be ordered as soon as reasonably possible at the conclusion of the August review period.

ARTICLE 25 WORK CLOTHING
ARTICLE 23 MAINTENANCE WORKER SERIES
ARTICLE 24 DOCUMENTATION OF CHIPPER OPERATOR EXPERIENCE Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 17
D. For Public Services Department employees electing options A.2. (b) and A.2. (c) above:

If such work clothes or uniforms are unserviceable, through no fault of the employee, while the employee is conducting CITY business, the department shall replace said work clothes with a serviceable replacement that will be ordered will be ordered as soon as reasonably possible at the conclusion of the August review period. Determination of serviceability shall be a right retained by the department.

E. If an employee who is authorized to wear short pants incurs an injury that could have been prevented by wearing long pants, the department director reserves the right to require that employee to wear long pants in the future.

Employees are responsible for items (clothing, safety gear, etc.) issued by the CITY for use by the employee in performing CITY work. Any such items that are lost or damaged outside of the work environment or through negligence or improper use by the employee must be replaced by the employee to the specifications required by the department.

Employees are required to have at work, produce upon request and use such items that are provided by the CITY.

F. A Uniform Advisory Committee, two individuals appointed by the Director of Public Services and two chosen by the UNION, shall make recommendations to the Director to ensure clean, pressed uniforms, including shorts and polo shirts, are provided within the existing budget. The department would maintain a reasonable stock of uniforms.

G. Work Shoes

1. Each covered employee shall be entitled to replacement of his/her work shoes whenever they become unserviceable. This determination shall be made by the Department Director or his/her designee.

2. The maximum amount available for any one pair of shoes shall be $175 unless preapproval is received from the Department Director based upon job requirements and determination that the employee cannot obtain adequate footwear under $175.

Under no circumstances shall the amount exceed $200.

3. The City and AFSCME shall jointly develop and implement a work shoe credit program with a local vendor.

4. Work shoes shall be considered an item of work clothing and part of their personal protective equipment.

5. Work shoes shall meet safety footwear requirements for an employee’s specific work assignment.

6. Specialty work shoes for the Tree Trimmer to be provided by the department if determined to be necessary by the Director.

H. The parties agree to meet and discuss the uniform requirements for employees assigned to Wastewater or Storm Water and will begin discussions by September 30, 2018.

The City shall reimburse employees for the incremental costs, over and above a Class C California Drivers License, associated with obtaining a Class A or B California Driver’s License and appropriate endorsements or classes, if such license is required or deemed desirable by the City.

Employees shall be able to be reimbursed from their tuition reimbursement account (See Article 13) for the costs associated with any training, testing, or incremental license fee for a Class A or B License.

ARTICLE 26 CALIFORNIA DRIVER’S LICENSE REIMBURSEMENT
Resolution No. 2022-01
Exhibit "1"

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A. The employees represented by this MOU may designate Stewards to represent them in their general dealings with Management. A maximum of three Stewards shall be designated for this purpose, at least one of whom shall be from the Public Services Department and one of whom shall be from the Golf Course Operations Department. When acting as a Steward, a so designated employee shall complete his affairs in an expeditious manner.

B. The employees represented under this Memorandum of Understanding will designate as Stewards only employees assigned in a full-time permanent position for the City of Coronado. In addition, the designation of Steward shall be made only to an employee who is covered under this Memorandum of Understanding.

C. When requested by an employee who has a grievance, the Steward, with permission of his or her Supervisor, may assist that employee in the investigation, preparation and presentation of the grievance. Upon notification of the immediate Supervisor, the Steward may be allowed reasonable time off without loss of time or pay to attend these duties. Such time off will be granted upon mutual agreement between the Supervisor and the Steward.

Such permission shall not be unreasonably withheld.

D. The member designated as Coronado’s Executive Board representative may be released to attend AFSCME Local 127 Executive Board meetings by requesting leave in accordance with Article 14. Union stewards will be allowed to attend trainings and executive board members to attend executive board meetings utilizing unpaid time off or their paid leave banks and subject to normal time off approval processes.

Authorized UNION representatives, and the President of the UNION, shall be granted access to work locations in which employees covered under this MOU are employed for the purpose of conducting grievance investigations and observing working conditions. Authorized UNION representatives desiring such access to such work locations shall first inform the appropriate Department Director or his designee of the purpose of the visit. Representatives have the right to meet with the employee(s) during rest or lunch breaks. The UNION representative shall not interfere with the operations of the department during a visit. Meetings with employees during working hours must first be approved by the Department Director or his designee. Permission for access, upon reporting to the Department Director or his designee, shall not be unreasonably withheld.

The CITY agrees to furnish a bulletin board at Public Services and the Golf Course to be used exclusively by the employees. Employees shall not be limited as to the type of material posted so long as it is neither vulgar, offensive, nor illegal. UNION representatives shall have access to such bulletin boards. Employees shall be responsible for maintaining said bulletin boards.

ARTICLE 27 STEWARDS
ARTICLE 28 UNION ACCESS TO WORK LOCATIONS
ARTICLE 29 BULLETIN BOARDS
Resolution No. 2022-01
Exhibit "1"

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The CITY will provide to the UNION a list of the classifications represented by AFSCME, the number of people in those classifications and their names. The CITY agrees to implement a process for changing UNION dues deductions based upon notification from UNION that dues have been changed by a majority vote process. The City recognizes the Union as an agency shop pursuant to Government Code Section 3502.5.

A. The CITY recognizes the necessity for good communications among the employees represented by the UNION and the various levels of management. Non-grievance requests, identification of problems and recommendations from an employee are entitled to final response from the appropriate level of authority, within a reasonable time from submission.

Such input can be written or oral and shall be submitted to the immediate supervisor for processing.

B. A determination of reasonableness of the response time requires an analysis of the content of the written input initially submitted. An employee who submits a written request shall be allowed a written response from the appropriate level of authority. A response to oral input shall be conclusively presumed to have been made in a reasonable time.

C. The Director of Public Services agrees to meet quarterly with the designated shop steward of Local 127 and one additional individual to discuss items that have been submitted but are unresolved.

D. The Director of Golf Course Operations agrees to meet quarterly with the designated shop steward of the Golf Course Operations to discuss problems or areas of concern.

E. In relation to the quarterly meetings, coordination between the Golf Course representative and any representative from Public Services shall be a UNION responsibility and shall not be undertaken at the expense of the CITY.

The CITY shall continue to make reasonable efforts to acquaint employees with work rules. The CITY will continue to apply work rules uniformly. Department work rules, once established, shall be posted on the bulletin boards five days prior to their effective date, except in emergency situations or situations requiring immediate action.

A. Every employee receives regular performance evaluations, which are generally prepared and delivered by the employee’s supervisor (“Rater”). Upon receipt of a performance evaluation, an employee may appeal the results of that performance evaluation within five (5) calendar days following the delivery of the evaluation. The evaluation shall be appealed through the chain of command within the employee’s Department, with the appeal being heard initially by the Rater’s supervisor and continuing through the chain of command, if ARTICLE 30 UNION DUES AND SECURITY
ARTICLE 31 COMMUNICATIONS BETWEEN UNION AND MANAGEMENT
ARTICLE 32 DEPARTMENT WORK RULES
ARTICLE 33 APPEAL OF AN EMPLOYEE EVALUATION
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 20
necessary, terminating with the Department Director. There shall be no appeal beyond the Department Director. The parties to this MOU agree that this provision may be included in the Civil Service Rules, if necessary.

B. The parties agree to begin side letter discussions regarding the possibility of creating a more specific and defined program for employee work performance evaluation. Side letter negotiations will begin no later than October 31, 2018 and must be resolved by June 30, 2019.

A. REVIEWABLE AND NON-REVIEWABLE GRIEVANCES

1. A grievance is any dispute concerning the interpretation or application of this MOU, the City’s Civil Service Rules, or of other rules or regulations governing personnel practices or working conditions or of the practical consequences of a City rights decision on wages, hours and other terms and conditions of employment.

2. To be reviewable under this procedure, a grievance must:
a) Concern matters or incidents that have occurred.
b) Result from an act or omission by management regarding working conditions or other aspects of employer/employee relations over which the Director of the Department has control.
c) Arise out of a specific situation, act or acts complained of as being unfair which result in inequity or damage to employee.
d) Specify the relief sought, which relief must be within the power of the Director of the Department to grant in whole or in part.

3. A grievance is not reviewable under this procedure if it is a matter which would require the modification of a policy established by the City Council or by law, or it is reviewable under some other administrative procedure and/or rules of the Civil Service Commission such as:
a) Applications for changes in job title, job classification or salary; b) Appeals from formal disciplinary proceedings;
c) Appeals arising out of Civil Service examinations;
d) Appeals from work performance evaluations.

B. SPECIAL PROVISIONS OF THE GRIEVANCE PROCEDURE

1. Procedure for Presentation: In presenting a grievance, the Employee shall follow the sequence and the procedure outlined in Section C of this Grievance Procedure.

2. Prompt Presentation: The Employee shall discuss the grievance with the employee’s immediate supervisor promptly after the act or omission of management causing the grievance. The requirement that the employee discuss the matter with his/her immediate supervisor may be waived by the DepartmentDirector.

3. Statement of Grievance: The grievance shall contain a statement of:

ARTICLE 34 GRIEVANCE PROCEDURE
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 21
a) The specific situation, act or acts complained of as being unfair; b) The inequity or damage suffered by the employee; and c) The relief sought.

4. Employee Representation: The employee may choose someone to represent the employee at any step in the procedure. No person hearing a grievance need recognize more than one (1) representative for any employee at any one time, unless the person hearing the grievance so desires.

5. Handled During Work Hours: Whenever possible, grievances will be handled during the regularly scheduled working hours of the parties involved.

6. Extension or Reduction of Time: The time limits within which action must be taken or a decision made as specified in this procedure may be extended or reduced by mutual written consent of the parties involved.

7. Consolidation of Grievances: If the grievance involves a group of employees or if a number of employees file separate grievances on the same matter, the grievances shall be handled as a single grievance, unless the Department Director agrees to hear them separately.

8. Settlement: Any grievance shall be considered settled at the completion of any step if all parties are satisfied or if neither party presents the matter to a higher authority within the prescribed time.

9. Reprisal: The grievance procedure is intended to assure a grieving employee the right to present the employee’s grievance without fear of disciplinary action or reprisal by the employee’s supervisor, superior or department head, provided that the employee observes the provisions of this Grievance Procedure.

C. GRIEVANCE PROCEDURE STEPS
The following procedure shall be followed by an employee submitting a grievance pursuant to the terms of this Article:

1. Discussion with Supervisor: The employee shall informally discuss the employee’s grievance with the employee’s immediate supervisor. Within ten working days, the supervisor shall verbally give the supervisor’s decision to the employee.

2. Written Grievance to Superior: If the employee and supervisor cannot reach an agreement as to a solution of the grievance or the employee has not received a decision within the ten working days’ limit, the employee may within ten working days present the employee’s written grievance to the employee’s supervisor, who shall endorse the supervisor’s comments thereon and present the written grievance to the supervisor’s superior within ten working days. The superior shall hear the grievance and give the superior’s written decision to the employee within ten working days after receiving the grievance.

3. Grievance to Department Director: If the employee and superior cannot reach an agreement as to a solution of the grievance or the employee has not received a written decision within the ten working days’ limit, the employee may within ten Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 22
working days present the employee’s written grievance to the employee’s Department Director. The Department Director shall hear the grievance and give the Department Director’s written decision to the employee within ten working days after receiving the grievance.

4. Failure to Reach Agreement: If the employee and Department Director cannot reach an agreement as to a solution of the grievance or the employee has not received a decision within the ten working days’ limit, the employee may, within ten working days present the employee’s written grievance to the City Manager.

The City Manager shall, within ten (10) working days after receipt of the grievance, hear the grievance and render a written decision.

5. Grievance to Civil Service Commission: If the employee is not satisfied with the decision or recommendation of the City Manager, the employee may, within ten (10) working days, appeal, in writing, to the Civil Service Commission. The Commission shall within thirty (30) days after receipt of the appeal, hear the appeal and render a final decision.

The Civil Service Rules as existing on the date of the execution of this agreement, are now in force, agreed upon, and shall become, by reference, part of this MOU. In addition, those clarifications to the Civil Service Rules and Administrative Procedures Manual, as proposed by the CITY and attached to past Memorandum of Understanding, have been incorporated. It is agreed that in any instance where there is a conflict between material covered in this MOU and the Civil Service Rules, this MOU shall take precedence.

A. The CITY shall continue its current policy to apprise employees of all OSHA, CALOSHA, and all other Federal and State practices and procedures it expects employees to follow.

B. Each Department will maintain on site appropriate Material Safety Data Sheets (MSDS).

In addition, the respective department, with the assistance of that department's shop steward, will assist an employee to ascertain like information regarding any substance which the employee reasonably feels poses a health threat to him/her.

C. The CITY shall abide by all OSHA, CAL-OSHA and all other applicable Federal and State codes relating to employee on the job safety.

D. No employee will be disciplined for reasonably refusing to perform an unsafe act or job.

E. In conformance with the City of Coronado Hepatitis B Exposure Control Plan, the CITY shall provide, at CITY expense, Hepatitis B inoculations to all bargaining unit members.

ARTICLE 35 CIVIL SERVICE RULES
ARTICLE 36 EMPLOYEE SAFETY
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 23
On July 1, 2006, the CITY created and implemented a written policy, entitled Controlled Substance and Alcohol Misuse Policy and Procedures, to address the requirements of the Omnibus Transportation Testing Act of 1991. The provisions of the Omnibus Transportation Testing Act of 1991 and policy are applicable to positions represented by the UNION.

A. The CITY adopted a Drug Free Workplace Policy in compliance with the Drug Free Workplace Act of 1988, which applies to all City employees.

B. The CITY’s Civil Service Rules allow for a Last Chance Agreement as a type of disciplinary actions available under Civil Service Rule VIII, Section 1 (f).

It is agreed that neither the CITY nor the UNION shall discriminate against any employee because of race, national origin, age, sex, religion disability, medical condition, political affiliations or opinions, sexual orientation, or UNION membership or lawful UNION activity or for any other unlawful reasons. Further, no employee will be discriminated against because of exercising his/her rights specified in the Employer-Employee Relations Policies of the CITY, rights specified in this MOU and rights granted by the laws of the State of California or the United States.

A. The CITY has an online new employee orientation process, but agrees to provide 45 minutes for the UNION to meet with new members of the bargaining unit after a new employee’s benefit orientation. The city agrees to provide notice to the UNION of a new employee orientation session at least five business days prior to the session.

B. The CITY agrees to provide the UNION with an electronic copy of the name, job title, department, work location, personal phone number, personal email address, and home address of any new employees within 30 days of hire. In addition, the CITY agrees to provide this information to the UNION every 120 days.

C. The CITY agrees to release one (1) Steward to attend the Union Orientation sessions for new hires.

A. The purpose of the City Rights Clause is to confirm the existing rights and responsibilities of the City as provided by law. This is to enable the City to organize and manage services to the community as determined by the City.

ARTICLE 37 POLICY ADDRESSING OMNIBUS TRANSPORTATION TESTING ACT OF 1991
ARTICLE 38 DRUG FREE WORKPLACE STATEMENT
ARTICLE 39 NON-DISCRIMINATION
ARTICLE 40 NEW EMPLOYEE ORIENTATION
ARTICLE 41 CITY RIGHTS CLAUSE
Resolution No. 2022-01
Exhibit "1"

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AFSCME MOU FY 2021-2022 24
B. The CITY does not intend to interfere with any right of the UNION to meet and confer pursuant to the Meyers-Millias-Brown Act, Government Code Sections 3500, et seq. The CITY agrees to continue to meet and confer on all subjects that are subject to meet and confer pursuant to the Meyers-Millias-Brown Act.

C. Nothing in Section D is intended to abrogate or to conflict with the Civil Service Rules as approved by the Civil Service Commission and adopted by the City Council.

D. The CITY reserves, retains, and is vested with, solely and exclusively, all rights of Management which have not been expressly abridged by specific provision of this MOU or by law, to manage the CITY, as such rights existed prior to the execution of the MOU.

The sole and exclusive rights of Management, as they are not abridged by this agreement or by law, shall include, but not be limited to, the following rights:

1. To manage the CITY generally and to determine the issues of policy.

2. To determine the existence or non-existence of facts which are the basis of the Management decision.

3. To determine the necessity or organization of any service or activity conducted by the CITY and expand or diminish services.

4. To determine the nature, manner, means, and technology, and the extent of services to be provided to the public.

5. Methods of financing.

6. Types of equipment or technology to be used.

7. To determine and/or change the facilities, methods, technology, means, and size of the work force by which the CITY operations are to be conducted.

8. To determine and change the number of locations, relocations and types of operations, processes, and materials to be used in carrying out all CITY functions.

9. To assign work to and schedule employees in accordance with requirements as determined by the CITY, and to establish and change work schedules and assignments.

10. To relieve employees from duties for lack of work or other legal non-disciplinary reasons.

11. To establish and modify productivity and performance programs and standards.

12. To discharge, suspend, demote, or otherwise discipline employees for proper cause in accordance with the provisions and procedures set forth in CITY disciplinary procedures.

13. To determine job classifications and to reclassify employees.

14. To hire, transfer, promote, and demote employees for legal non-disciplinary reasons in accordance with this MOU.

15. To determine policies, procedures, and standards for selection, training, and promotion of employees.

16. To establish employee performance standards including but not limited to quality and quantity standards; and to require compliance therewith.

17. To maintain order and efficiency in its facilities and operations.

18. To establish and promulgate and/or modify rules and regulations to maintain order and safety in the CITY, which are not in contravention with this MOU.

19. To take any and all necessary action to carry out the mission of the CITY in emergencies.

Resolution No. 2022-01
Exhibit "1"

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The CITY acknowledges the following employee rights:

A. To receive a copy of this Memorandum of Understanding.

B. That the CITY recognizes State and Federal laws that forbid harassment or discrimination based on sex, sexual orientation, race, religious creed, national origin, ancestry, physical handicap, mental condition, marital status or age.

C. To not be subject to searches or seizures of employee personal possessions without just cause, employee knowledge and UNION representation if requested. Personal possessions shall be described as privately owned vehicles, purses, briefcases, lunch boxes, and their person.

D. To file a grievance free from harassment or retaliation.

E. To have management commence disciplinary and corrective actions within a reasonable period of time.

F. The CITY agrees to continue to provide free parking to employees.

G. As available, the CITY agrees to provide access to employee purchase programs that may be offered through its service or equipment providers.

H. The CITY agrees to review any submitted information from a represented employee to verify that the employee is properly classified.

A. The parties acknowledge that during the negotiations which preceded this MOU each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of negotiations.

B. The parties further acknowledge that the negotiations are now concluded and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in the MOU and represent the entire agreement of the parties.

If any provision, section, subsection, sentence, clause or phrase of this MOU is for any reason held by a court of competent jurisdiction to be illegal or unconstitutional, the remaining portion of the MOU shall not be affected and shall remain in full force and effect. The parties agree to meet and confer on the effects of such a ruling on matters within the scope of negotiations.

ARTICLE 42 EMPLOYEE RIGHTS CLAUSE
ARTICLE 43 CONCLUSION OF NEGOTIATIONS
ARTICLE 44 SAVINGS CLAUSE
Resolution No. 2022-01
Exhibit "1"

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For the City of Coronado:

Tina Friend,
City Manager
For the American Federation of State County
and Municipal Employees, Local 127:

AFSCME Local 127 Steward, City of
Coronado
Resolution No. 2022-01
Exhibit "1"

Page 26 of 26 ends

City of Coronado Page 43

CITY COUNCIL STAFF REPORT
January 18, 2022 5e

CONSIDER AWARDING CONTRACTS FOR THE OCEAN BOULEVARD SIDEWALK AND STREET IMPROVEMENTS PROJECT TO: (1) PAL GENERAL ENGINEERING, INC. IN THE AMOUNT OF $1,474,302 FOR CONSTRUCTION; (2) NASLAND ENGINEERING FOR PROFESSIONAL ENGINEERING CONSTRUCTION SUPPORT SERVICES FOR A NOT-TOEXCEED AMOUNT OF $28,960; (3) HARRIS AND ASSOCIATES FOR CONSTRUCTION INSPECTION SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $74,800; (4) NINYO AND

MOORE FOR MATERIAL TESTING SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $25,000; AUTHORIZE A PROJECT CONTINGENCY OF $300,000; AND AUTHORIZE THE CITY MANAGER TO EXECUTE CHANGE ORDERS IN EXCESS OF 10% OF THE

CONTRACT, BUT WITHIN THE PROJECT CONTINGENCY
RECOMMENDATION:

Award contracts to (1) PAL General Engineering, Inc. in the amount of $1,474,302 for construction of the Ocean Boulevard Sidewalk and Street Improvements project (Contract No. 20-CO-ES-742); (2) Nasland Engineering for professional engineering construction support services for a not-toexceed amount of $28,960; and (3) Harris and Associates for construction inspection services for a not-to-exceed amount of $74,800; (4) Ninyo and Moore for material testing services for a notto-exceed amount of $25,000; authorize a project contingency of $300,000; and authorize the City Manager to execute change orders in excess of 10% of the contract amount, but within the project contingency.

BACKGROUND:

The Ocean Boulevard Street Improvements project was developed to improve access and pedestrian mobility on the sidewalk along the ocean side of Ocean Boulevard. With open car doors and associated beach-outing unloading, walkers, runners, bicyclists, strollers, and dogs on leashes, the current sidewalk width can be insufficient to accommodate the demand by various users.

The scope of work of the project was last considered by the City Council on August 17, 2021. The Council directed staff to redesign the Ocean Boulevard plans to maintain a minimum driving lane of 11 feet, widen the existing sidewalk only as needed to provide eight feet of clear space for pedestrians (unless the current sidewalk width is already wider, in which case, replace it in kind), and eliminate the relocation of street lights into the rock revetment and instead locate them at the back of sidewalk just outside the edge of the rocks.

City of Coronado Page 44
ANALYSIS:

Bids were publicly opened on December 22, 2021, with the following results:

BIDDER BASE BID
PAL General Engineering, Inc. $1,474,302
SRM Contracting $1,494,935
Miramar General Engineering $1,567,890
Blue Pacific Engineering & Construction $1,589,080
Portillo Concrete $1,590,200
L.C. Paving $1,628,231
Western Rim Construction $1,863,547
Palm Engineering Construction $1,875,781
Byrom-Davey $2,494,203
Staff reviewed the bid package, insurance, bonding, and references for PAL General Engineering, Inc. In accordance with the Standard Specifications for Public Works Construction, PAL General Engineering, Inc. is the lowest responsible and responsive bidder. Public contracting laws require the City to award the contract to the lowest responsible and responsive bidder, in this case, PAL General Engineering, Inc.

Also recommended is the award of a contract to Nasland Engineering, the design engineers for the project, to provide as-needed construction support. A contract for Harris and Associates, one of the City’s on-call construction management consulting firms, is also recommended to provide full time construction inspection services. This recommendation is made to provide enhanced construction oversight and coordination as the project will have significant impacts on the surrounding areas during construction and is to be constructed within an aggressive schedule; it is also necessary as City staff available to inspect construction activity is limited.

FISCAL IMPACT:

As identified in the Fiscal Year (FY) 17/18 and FY 19/20 Capital Improvement Program, $1,174,000 from the General Fund has been allocated for the project and an additional $1,366,398 was allocated for FY 20/21 for a total project budget of $2,540,398. To date, approximately $182,475 has been spent on the design, and other miscellaneous expenses, leaving approximately $2,357,923 available for construction of the Project. The account number for the FY 20/21 project is 9712-18003. It is recommended that the project be funded as follows:

Project Budget
Construction
Contract Award $1,474,302
Construction Support $28,960
Construction Inspection $74,800
Material Testing $25,000
Project Contingency (~20%) *
(To Address Change Orders)
$300,000
Total Project Budget $1,903,062
*Coronado Municipal Code (CMC) Section 8.07.020 authorizes the City Manager to execute change orders in an amount up to 10% of the original construction contract price. It is City of Coronado Page 45
recommended that the City Manager be given the authority to execute change orders in excess of 10% of the contract amount (up to ~20% as shown) to streamline City procedures in support of an aggressive construction schedule intended to conclude construction activity in early May.

ALTERNATIVE:

The Council may elect to reject all bids and complete the project at a later date; Council may elect to award the contract but not authorize change order work in excess of 10%.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Categorically Exempt per California Environmental Quality Act (CEQA) Guideline; Class 1, Existing Facilities
PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

None.

Submitted By: Public Services and Engineering Department / Dave Johnson City of Coronado Page 46

THIS PAGE INTENTIONALLY LEFT BLANK

CITY COUNCIL STAFF REPORT
January 18, 2022 8a
PUBLIC HEARING: APPEAL OF THE CITY OF CORONADO DESIGN REVIEW COMMISSION

DENIAL OF IMPROVEMENTS THROUGHOUT THE PROPERTY KNOWN AS THE SHOPS AT CORONADO AT 1000 C AVENUE (DR 2021-19)
RECOMMENDATION:

Consider an appeal of the Design Review Commission’s denial of improvements made throughout the property at 1000 C Avenue and a resolution to uphold the Commission’s decision.

BACKGROUND:

The subject property has been undergoing improvements since 2018 after a new property owner acquired the majority of the block bound by Orange Avenue, C Avenue, and Tenth Street. The Design Review Commission (DRC) approved parking lot improvements in 2018 and the new paseo walkway that leads from Orange Avenue to the interior of the property in 2019. The City Council also approved a Parking Plan in 2019 associated with the opening of Buona Forchetta. During the final inspection, staff identified improvements on the property that did not match what had previously been approved. The property owner subsequently submitted a Design Review application (Attachment 2) to seek approval of the changes that had already been installed on the property. The areas of the property that still needed approval from the DRC include:
 Screening of grade-level electrical utilities along Tenth Street;  Screening of a water backflow device along C Avenue with a monument sign;  Design of the paseo walkway wall;
 Screening of ground-level utilities behind the C Avenue building;  Screening of ground-level utilities within the parking lot;  Trash Enclosure;
 Upper Parapet element that was added to screen building roof trusses; and  Awnings that did not match in color or appearance.

The DRC considered the project on July 28, 2021 and continued the item to allow the applicant an opportunity to address their concerns related to the paseo wall they felt was monolithic, to explore alternatives to the screen wall along Tenth Street, and to also give the DRC a better understanding of past approvals on the subject property.

On October 13, 2021 the item returned to the DRC with multiple options for both the screen wall on Tenth Street and the paseo wall. The DRC voted to approve most of the proposed improvements but added a condition of approval that the applicant return to the DRC with revised designs for the C Avenue Monument sign and the paseo walkway area.

On October 27, 2021 the applicant returned to the DRC with the same plans that were City of Coronado Page 47
presented at the October 13, 2021 meeting, which included three options for the paseo walkway wall, and requested that the DRC take final action on the application. The DRC unanimously voted to deny the application based on not being able to make findings 1, 2, 3, and 5 of Coronado Municipal Code (CMC) Section 80.00.075.B. as follows:

1. The proposed improvements will conflict with other development in the area in terms of design, landscape or scale due to the massive scale of the wood wall along the paseo walkway and a lack of landscaping.

2. The proposed improvements will cause a building facade to have inappropriate, conflicting design elements including excessive use of IPE wood throughout the property in contrast to the stone and decorative pavers that were originally approved. The monument sign is not consistent with the rest of the property and the existing built monument sign structure has too much space between each board as compared to the renderings.

3. Proposed improvements will fail to achieve human scale, will be excessively massive, or will dominate the neighborhood due to the IPE wall along the paseo walkway being a daunting solid mass that feels larger than it needs to be.

5. Proposed improvements will adversely impact the quality of life in Coronado by detracting from the village ambiance, the pedestrian-friendly environment, and detract from the rhythm of the street as they are uninviting to the pedestrian due to large areas of concrete, excessive use of IPE wood, and an overall lack of landscaping.

On November 5, 2021, the applicant appealed the DRC decision to the City Council (Attachment 3).

ANALYSIS:

Coronado Municipal Code (CMC) Section 80.00.030.D. provides the DRC with design review authority over “any exterior alteration, addition, new construction or exterior repainting in the…Orange Avenue Corridor Specific Plan.” The Orange Avenue Corridor Specific Plan also provides Commercial Zone Design Criteria for proposed improvements (Attachment 4).

Some of the criteria include:
 B.1.f. Avoid blank walls and other “dead” spaces at the ground level;  B.1.g. Create pedestrian paseos to parking lots at the rear of buildings;  D.2.a. Avoid blank walls at the ground level by utilizing windows, recesses, reveals, changes in material and canopies to create visual interest;  D.2.c. Exterior wall materials which are strongly discouraged include plywood, unenhanced concrete or concrete block, reflective mirrored windows and corrugated metal or fiberglass siding;
 D.3.b. Wall facades shall be “broken” by vertical and horizontal articulation;  F.3.d. Ground level walkway lighting in passageways and courtyards is encouraged, as well as illuminated landscaping, and fountains;  J.3.a. The minimum width of any paseo shall not be less than 10 feet at any point. Paseos longer than 50 feet shall be an average of 20 feet wide; City of Coronado Page 48
 J.3.b. Paseos shall be designed to be an integral part of the overall project and shall be configured to provide straight forward access from an alley or rear parking area to the street. The incorporation of plazas into the paseo design is highly encouraged. Business entrances are encouraged to front on a paseo; and  J.3.c. Paseos shall incorporate landscape features, lighting, shade, textured paving and other design elements to enhance the overall pedestrian environment and provide a high level of security, natural surveillance, and convenience.

Although the proposed improvements do not violate any development regulations the DRC felt that the use of wood along the entire paseo walkway and the lack of landscaping created inappropriate, conflicting design elements that fail to achieve human scale and detract from the village ambiance. Additionally, they felt the monument sign created to screen the water backflow device along C Avenue had larger gaps between each board when compared to the renderings that were provided with the application and preferred the looks of the renderings over what has been built on the subject property.

The appellant’s grounds for appeal state that: 1) they are seeking approval of the wood fencing that was constructed to conceal conduit and utilities on site as required by the CMC; 2) the structural engineer required additional over-hang rods for support on the awnings and that they are black to match the windows; 3) that they are seeking approval for the small parapet wall at the rear of the 1029 Orange Avenue building required to screen the roof trusses; and 4) that the landlord will work with the tenant to remove all unpermitted signage on the building. The appeal cites various CMC sections as well as Fire and Plumbing Code sections. Should the City Council deny the appeal the property owner will need to pursue alternative designs for the property and obtain approval from the DRC.

Consistent with long-standing practice, staff does not provide design recommendations to the DRC. Accordingly, the attached resolution provides findings to uphold the Commission’s denial of the project based on findings made by the Commission. The City Council may uphold the Commission’s denial by adopting the resolution and findings.

FISCAL IMPACT:

No impacts have been identified.

ALTERNATIVES:

The City Council may overturn the Design Review Commission’s decision and make findings to approve the project or overturn the Commission’s decision and make findings to approve a modified project.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The project is found to be categorically exempt from the requirements of CEQA pursuant to State CEQA Guidelines Section 15301 pertaining to negligible or no expansion of an existing use.

PUBLIC NOTICE:

A public notice regarding this agenda item was published in the Coronado Eagle & Journal on January 5, 2022 and was mailed to all property owners within 300 feet of the subject property.

City of Coronado Page 49
ATTACHMENTS:

1. Draft Resolution

2. Design Review Application

3. Design Review Appeal

4. Orange Avenue Corridor Specific Plan Commercial Zone Design Criteria

5. Affidavit and Public Notice
Submitted By: Community Development Department / Jesse Brown City of Coronado Page 50
Attachment 1
RESOLUTION NO. 2022-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA TO DENY THE APPEAL AND

UPHOLD THE DECISION OF THE DESIGN REVIEW

COMMISSION DENYING IMPROVEMENTS THROUGHOUT

THE PROPERTY KNOWN AS THE SHOPS AT CORONADO
AT 1000 C AVENUE
WHEREAS, on June 11, 2021, a Design Review application (DR 2021-19) was submitted pursuant to Section 80.00.030 of the City of Coronado Municipal Code to request approval of exterior changes made throughout the property known as the Shops at Coronado generally bound by Orange Avenue, C Avenue and Tenth Street in the Commercial/Orange Avenue Corridor Specific Plan (C/OACSP) zone; and WHEREAS, on July 28, 2021 and October 13, 2021 the Design Review Commission of the City of Coronado heard the item and voted to continue each of those meetings to allow the applicant to address concerns that were brought up by the Commission; and
WHEREAS, on October 27, 2021, the applicant returned to the Design Review Commission, who denied the project; and
WHEREAS, on November 5, 2021, the applicant filed an appeal of the Design Review Commission’s decision; and
WHEREAS, on January 18, 2022, the City Council of the City of Coronado, did, pursuant to Chapter 1.12 of the Coronado Municipal Code and Section 65091 of the California Government Code, hold a public hearing on the appeal of the Design Review Commission’s denial on the proposed project; and
WHEREAS, the subject improvements will not cause significant environmental damage or substantially or unavoidably injure fish or wildlife or their habitat, and the project is categorically exempt pursuant to State of California CEQA Guidelines Section 15301, existing facilities with negligible or no expansion of use; and WHEREAS, said public hearings were duly noticed as required by law and all persons desiring to be heard were heard at said hearings; and WHEREAS, evidence was submitted and considered to include, without limitation:

A. All documentation associated with the Design Review, application (DR 2021- 19), its related staff report, its appeal Hearing Forms, and all material submitted either in writing or verbally for the City Council public hearing for said application; and City of Coronado Page 51
Attachment 1
B. Oral testimony from staff, applicant, and members of the public made a part of the public record at said public hearing.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado that said Design Review application (DR 2021-19) for the improvements throughout the property known as the Shops at Coronado at 1000 C Avenue shall be denied, and the Design Review Commission’s denial be upheld. The denial is based on findings 1, 2, 3, 5.b., 5.c., and 5.d. of Coronado Municipal Code Section 80.00.075.B. as follows:

1. The proposed improvements will conflict with other development in the area in terms of design, landscape or scale due to the massive scale of the IPE wall along the paseo walkway and a lack of landscaping.

PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this 18th day of January, 2022 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
RICHARD BAILEY, Mayor of the
City of Coronado, California
City of Coronado Page 52
Attachment 1
ATTEST:
__________________________________
JENNIFER EKBLAD, City Clerk of the
City of Coronado, California
City of Coronado Page 53

THIS PAGE INTENTIONALLY LEFT BLANK

CITY OF CORONADO

DEPARTMENT OF COMMUNITY DEVELOPMENT
c
1825 STRAND WAYCORONADO, CA 92118
PHONE: (619) 522-7326
WWW.CORONADO.CA.US

DESIGN REVIEW COMMISSION UNIFIED APPLICATION FORM
Name of Applicant: ^^6T!lY4 WJUc
Company Name: k-\^F^^l<^ S^Te^Jpt;Address: /^C^?6 ^^ ^LUF^P/Z, ^J/^ City, State, Zip: ,<?/pV p/tfZ^ Phone Numbers: Work: Home:

Cell:
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Email:

Name of Applicant's Representative: <J E^t\i N I ^:^^i-_ Company Name: MON\V-^12- 1>U^\/'^N't
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Address: ^^\ itt6 ID 0 C7 p^ATL^ t^ity, State, Zip: ^>AT^ ri\ ^^10(^ Phone Numbers: Work: Home:

Cell: (U>^^<&Z^- ^^5^^ Email:^J-6^^MO^\^=:^-('-r^Ol)P.-ZProject Address: I Oi.^ OtZ/^/^ + IGCQ C/rv^ _APN: 5Z?~7-^=?1-/< " Q 0 Date Original Structure was Constructed:

Date Reviewed by Historic Resource Commission and Determination:Date Preliminary Storm Water Review Approved:

C(^i,^^, 10, it)

TURN THIS SHEET OVER TO PAGE TWO FOR ADDITIONAL REQUIREMENTS (Please check the appropriate box)
SIGNS "[^ TEMPORARY DISPLAYS .......................... [ ] AWNINGS ....................................................[ ^]EXTERIOR PAINT.......................................[ ]LANDSCAPING...........................................[ ] OUTDOOR SEATING..................................[ ] OTHER.5.tj^:35^>^G?^/..................... [ \^ ~f€:^(:HC;:r For design guidelines see: The General Plan "Community Design Element", Municipal Code Title 86, Title 80, and the "Orange Avenue Corridor Specific Plan ".

COMMERCIAL REMODEL.............

NEW COMMERCIAL BUILDING...NEW MULTIFAMILY RESIDENTIAL...... [ ..5.t^^^>^^/.. . f€>iciHJ
[ ] [ ]
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PROPERTY OWNERS NAME: The Shops at Coronado, LLC by R. Bruce Kleege its ManagerSIGNATURE OF PROPERTY OWNER:
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(Application will not be processed if signature'ls incomplete, yfenant, applicant or anyone other than property owner is not acceptable. A Separate authorization letter may be submitt^/.) CTTY USE ONLY BEL OW T H T S T. T N E
Application Type (See separate fee schedule)
New Commercial and Multi-Family Construction or Amendment Major Design Review Application or Amendment (e.g. Commercial Remodel, Duplex)Minor Design Review (e.g. Sign, Awning, Repainting, Single Family FAR Pts. and/or Roof Decks) Public Notice Fee
DateRec'd: 6/^/2.(Rec'd By: v~3-^3_
File Number:D^?^^'- /f
Fee: *1l3>Receipt No.: '76f5f
CEQA:^^
Other Discretionary Permits
Required: ^4o'^e>
Public Hearing, Required: M^ Submit Notice to Paper Date: DR Hearing Date:

I :\Ctly Council, Boards, and Commissions[DR\DR Application Forms\2017 DR Unified Application Form.doc Pag6 1 Revised August 3, 2017 Attachment 2
 City of CoronadoPage 54 

CITY OF CORONADO

DEPARTMENT OF COMMUNITY DEVELOPMENT
1825 STRAND WAY
CORONADO, CA 92118
WWW.CORONADO.CA.US
PHONE: (619) 522-7326
FAX: (619) 522-2418
EMAIL: [email protected] .us

DESIGN REVIEW COMMISSION APPLICATION FORM

SUPPLEMENTAL INFORMATION SHEET III

AWNINGS/ UMBRELLAS
For design guidelines see: Title 80, and the "Orange Avenue Corridor Specific Plan".In order to assist the Coronado Design Review Commission in properly evaluating requests for approval of the design of a proposed awning, the following information is required:

Address of Protect: 1^7 Oran9e Ave, Coronado, CA 92118
Type of Awning: A New Awning _Replacement awning
Is a sign proposed on the awning? _Yes X NO
If Yes, where is the sign proposed? _Valance _Panel
Awning shape: SLOPED AWNING
Awning dimensions: 15'-8" length 5'-n" heightHeight of awning over grade: 8'-0" Awning color: _BLACK MATE
4'-0" depth
Awning Material: METAL
Awning illumination: N/A
Awning frame color and materials: BLACK MATE
Awning maintenance: EACH 6 MONTHSAdditional information: THE COLOR OF THE AWNING IS SIMILAR TO THE COLOR OF THE STORE FRONT.

I:\DR\DR Application\DR App Supplemental Info Sheet HI.doc 01/11
 City of CoronadoPage 55 
Attachment 3
City of Coronado Page 56
City of Coronado Page 57
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 City of CoronadoPage 63 

GENERAL NOTES
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 City of CoronadoPage 64 
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2829 H-iston'c Decatur RdSan Diego, CA 92106
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[email protected]
831.454.SJ.57
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Chapter VI

COMMERCIAL ZONE

DESIGN CRITERIA
A. INTRODUCTION
This chapter discusses the purpose and
applicability of the Commercial Zone
design criteria. Design criteria for site
planning, storefront design, buildings,
landscape/hardscape, signs and public
spaces within the Commercial Zone are
given and their application to commercial
properties is discussed. Following this discussion is a review of Coronado's "role model buildings" taken directly from the
1985 Coronado Design Guidelines for the
Orange Avenue Corridor (revised in
1999.)
Photo 7: Lamb's Players Theater
A.1 . Purpose
The purpose of the design criteria is to
protect the special identity of the commercial areas of Coronado. The criteria are intended to:
❖ Improve the quality of physical
changes

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
❖ Protect the architectural character
❖ Act as a basis for objective decisionmaking
❖ Increase public awareness of
architectural quality
❖ Prevent incompatible new
construction
❖ Require that all alterations and
signage be presented to the Design
Review Commission
Photo 8: Adella Pedestrian Plaza
These design criteria acknowledge the
prevailing built environment and existing
development patterns within Coronado's
commercial areas, especially Downtown.

The criteria, therefore, do not seek to
impose an overriding style, a limited color
palette or an artificial theme. Instead,
they are meant to promote the positive
design characteristics currently existing
throughout the Downtown.

It is not the intent of these design criteria
to eliminate design freedom or discourage innovative design. These criteria are less quantitative than the mandatory
development standards and may be interpreted with some flexibility in the application to specific projects. The design criteria complement the mandatory
development standards contained in this
Specific Plan by providing good examples
of appropriate design solutions and by
Chapter VI - COMMERCIAL ZONE DESIGN CRITERIA

Page 55 ends

Attachment 4
City of Coronado Page 70
•-----
providing design interpretations of the
various mandatory regulations.

A.2. Interpretation
To aid in the interpretation of these criteria, a development applicant should understand the meaning of "shall," "permitted" and "not permitted." Criteria that employ the word "shall" are
intended to be applied as stated. An
alternative measure may be considered,
however, if it meets or exceeds the intent
of the criteria.

Criteria using the words "permitted" and
"not permitted" are mandatory and are
much like zoning regulations in that they
must be followed or a variance can be
sought.

A.3. Applicability
The provisions of this section are applicable to all development within the Orange Avenue Corridor Specific Plan area.

It is required by the City of Coronado that
the Design Review Committee approve all
projects including new construction,
additions, exterior alterations or landscaping. Prior to review by the Design Review Committee, projects should
adhere to these design criteria as applicable. It is important to note, however, that these criteria do not affect existing buildings that are not proposed for new construction, exterior alterations, landscaping or changes in parking lot layout. In other words, the criteria are not retroactive.

The design criteria will be applied during
the City's Development Approval process
(applicant shall request the criteria and
be provided with them during pre-application conferences). This procedure is meant to encourage the highest level of
d~~ign quality while providing the flexib1hty necessary to encourage creativity in response to existing site conditions.

Chapter VI - COMMERCIAL ZONE DESIGN CRITERIA

Page 56 ends

Photo 9: Storefront details add
interest for pedestrians
A.4. Organization
The design criteria are organized into the
following sections:
a. Introduction provides an overview of the purpose, interpretation, application, exemption, organization and other aspects
of the design criteria.
b. Site Planning and Design
includes criteria for building and
parking location and design in
relationship to the street (its
street edge condition).
c. Storefront Design provides criteria that promote quality design for the ground floor of new infill
buildings and rehabilitation of
existing buildings.
d. Building Criteria presents architectural criteria applicable to commercial projects within the
Specific Plan's commercial areas.
e. Landscaping/Hardscape Design
provides a basic landscape
design framework that is to be
used in conjunction with new
development, and as a helpful
tool for property owners interested in upgrading the landscaping of existing development.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
City of Coronado Page 71
0 COFFEE SHO
Photo 10: Maintain Downtown as a friendly
place for pedestrians, bicyclists and motor
vehicles
f. Parking. Circulation and Access
provides design criteria for parking areas, circulation and access. g. Structured Parking includes criteria specific to design of parking structures.
h. Signage and Advertising sets
forth general and specific criteria
to enhance the image of commercial areas and improve the effectiveness of signage for businesses.
i. Public Spaces includes criteria
associated with plazas, courtyards and public art within the commercial areas.

B. SITE PLANNING AND
DESIGN
B.1. Relationship to Street
A project's relationship to the street (its
street edge condition) is determined by
setback requirements and by which type
of "edge conditions" are appropriate for
that particular location. This section provides guidance for physical site design and configuration.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
Photo 11: Wide sidewalks maximize the
opportunity to provide outdoor dining mixed
with pedestrian spaces offering vegetation,
paving materials and awnings
a. Provide corner "cut-offs" for
buildings located at prominent
intersections.
b. Place the ground-level front elevation of the building at the front property line and at the
sidewalk edge to maintain the
continuity of the "street wall,"
especially along Orange Avenue.
c. Avoid large setbacks from the
sidewalk edge unless it is to provide space for small outdoor dining and shopping areas, landscaping and other pedestrian oriented uses.
d. Create continuous pedestrian
activity by minimizing gaps
between buildings.
e. Avoid parking lots that interrupt
commercial space.
f . Avoid blank walls and other
"dead" spaces at the ground
level.
g. Create pedestrian paseos to
parking lots at the rear of buildings.

Chapter VI - COMMERCIAL ZONE DESIGN CRITERIA

Page 57 ends

City of Coronado Page 72
•-----
"Cut-off"
Pedestrian Plazas
Allowed ir Behfnd a
Punctured Facade at
the Property Une
Avoid Large ·
Front Se~ 1.------
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Continuity or
ftstreet Wall"
Figure V/-1: Site Planning
and Design Diagram
Chapter VI - COMMERCIAL ZONE DESIGN CRITERIA

Page 58 ends

C. STOREFRONT DESIGN
Photo 12: Use of transom windows,
awnings and outdoor seating make this
an attractive neighborhood eatery
C.1. Introduction
Although the storefront is only one of the
architectural features of the facade, it is
the most important visual element for
protection of the pedestrian atmosphere.

Traditionally, the storefront had few decorative elements other than those details that were often repeated across the face
of the building, integrating the storefront
into the character of the facade. The rest
of the storefront was designed in a simple manner, in order to not compete with the displayed items but rather to clearly
project the product or service being
offered inside.

The storefronts along Orange Avenue
have experienced the greatest amount of
change and hold the greatest potential
for creative alterations affecting both the

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
City of Coronado Page 73
C
-----•
character of the building and the
streetscape. When existing buildings of
quality undergo changes of use, they
should maintain their original exterior
design character while undergoing interior renovations. In the case of renovation of nondescript buildings these Design Criteria for new buildings should be followed, so that these more ordinary structures begin to contribute life and
interest to the village environment.

Photo 13: Storefronts with
decorative cornice
To promote quality design for new infill
buildings and the rehabilitation of existing buildings, the following specific storefront and facade criteria are presented.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
Chapter VI - COMMERCIAL ZONE DESIGN CRITERIA

Page 59 ends

City of Coronado Page 74
•-----
The Illustration below depicts materials that are associated with contemporary storefront facades. The contemporary
elements and materials below are typical in today's facades or facade renovations for most retail or service commercial use, and can be used to create a traditional storefront character.

These elements or a variation thereof, are suggested for development in Downtown Coronado.

STOREFRONT WliH CONTEMPORARY MA1~ERJALS
A Comice ls Made With Sheet Metal Over A Wooden------,~,;~ Frame.

Optional Transoms Can & Stained Glass Or Clear Glass --- Masonry Piers Are Uncovered And Maleh TI,e Upper Facade.------1c:N11ft-• TI,e Storefront Is Recessed 6 Inches Into The Opening.------43~11 The Storefronl And Windows Are Framed With Dark------~~-'--+IV Anodized Aluminum Or Painted Aluminum.

Figure Vl-2: Traditional Storefront Appearance Achieved with Contemporary Materials C.2. Entries/Doorways
Commercial storefront entries are typically recessed and/or sheltered by a covered arcade structure, canopy or awning.

This provides more area for display space,
provides a sheltered transition to the
interior of the store, and emphasizes the
entrance. Recessed entries with second
floor overhangs should be retained and
are strongly encouraged in new storefront construction along Orange Avenue.

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Photo 14: Recessed ent,yway
The following criteria shall be considered:
a. All entries must be level with the
sidewalk and may not include
ramps or steps leading into the
storefront.
b. Storefronts shall be of a scale
and nature compatible with
neighboring buildings.

Figure V/-3: Recessed entry detail

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
C.3. Facade Treatment
a. The use of light, subdued or neutral colors and natural building materials, such as brick and terracotta, are encouraged as the base color.

Photo 15: Attractive brick building fa~ade
C.4. Awnings and Canopies
Awnings and canopies can play a special
role in bringing visual harmony to Downtown Coronado. The addition of an appropriate awning can create a pleasant
transition between unrelated upper
facades and storefronts. Canopies are different than awnings in many ways. A canopy is usually permanently affixed to the building, flat and made of solid materials.

These are referred to as brow canopies.

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Photo 16: Awning color and shape
relate to the window's proportions
The following criteria shall be considered:
a. Awnings should be simple in
color, containing a maximum of
three colors. Lettering and trim
utilizing other colors is permitted
but is considered as a sign area
(see Section I, Signs and Advertising for awning signage guidelines).

Figure Vl-4: Awning detail
b. Awning shape should relate to
the window or door opening.

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Barrel shaped awnings shall be
used to complement arched windows while rectangular or square awnings should be used
on rectangular windows.
c. When there are several businesses in one building, awnings of the same color should be used
with simple signs on the valance
flap that may vary in type, style
and color to differentiate the
individual businesses within the
building.
d. Awnings shall be replaced when
they are in a damaged/deteriorated state.
e. Aluminum canopies generally
detract from the historic character of buildings in Coronado and should not be erected.
f. Internally illuminated translucent
awnings are prohibited.

C.5. Door Design
Traditionally the storefront door was
more than Just a door. Tall in proportion,
its design reflected its commercial importance. Its construction made it substantial and inviting to the customer.

Storefront doors within the Specific Plan
commercial area should have a similar
role. The following general criteria should
guide the design of doors:
a. Accentuate the door with simple
details such as a handsome brass
door pull, brass kick-plate or an
attractive painted sign.
b. Retail shop doors should contain
a high percentage of glass (minimum of 50%) to allow views of the store contents.

C.6. Display Window Design
The use of display windows as an architectural element is of critical importance to the storefront's design. Windows create a visual rhythm of building openings, as well as a visual image of the retail interior. The following general design criteria should guide the design of display windows:

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a. The use of clear glass on the first
floor is strongly encouraged.

Reflective, highly tinted, opaque
or otherwise obscure glass is prohibited from building frontages on all floors.
b. Storefront windows should be as
large as possible and generally
no closer than 18 inches from the
ground (bulkhead height). By
limiting the bulkhead height,
views of storefront displays and
retail interior are maximized. Maximum bulkhead heights for new construction should in general be no more than 24 inches high.
. ;SP -~ '
i , I
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I
I
:LI]
Figure Vl-5: Window details
c. Introducing or changing the
location or size of windows or
other openings that alter the
architectural rhythm, alignment
or character of the original building is strongly discouraged. d. To add relief to the wall surface,
glass should be inset a minimum
of 3" from the exterior wall surface. Windows that punctuate facades and provide access to
light and air flow are encouraged
as they give buildings much of
their character.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
C. 7. Storefront Accessories
The following design criteria should be
considered for storefront accessories:
a. Permanent security bars and
window air conditioning units on
the first floor are prohibited.
b. Mechanical appurtenances
attached to building facades
should be enclosed by a housing
that is in proportion with the
building's architecture and
painted a color consistent with
the facade colors.
c. Where transom windows exist,
every effort should be made to
retain this storefront feature .

Photo 17: Transom windows
with awning below
d. The use of air conditioning units
placed in individual windows
and window transom areas are
prohibited.
e. If security grills are necessary,
they should be placed inside the
building behind the window display area.

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City of Coronado Page 78
Photo 18: Air conditioning unit
in upper floor window.

D. BUILDING CRITERIA
As in many older towns and cities, Downtown Coronado serves not only as the heart of the community, but also as its
strongest visual image. These visual
impressions affect the way residents and
visitors feel about the city and are often
an indication of the community's economic vitality.

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Photo 19: Spreckels Building exhibits classic
storefront and second floor detailing
The General Building design criteria presented here are intended to promote good design in order to create a quality
image for Coronado's commercial areas,
maintain investment; and sustain the
economic vitality in general. The following general design criteria are applicable to all buildings found within the Orange
Avenue Corridor Specific Plan area.

D.1. Building Scale
Scale is the size relationship between a
building and its adjacent structures. The
scale of new buildings shall be generally
consistent with existing buildings in the
immediate area.

Photo 20: El Cordova shops
are scaled to the pedestrian

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a. Building heights shall relate to
adjacent sites to allow:
❖ Maximum sun;
❖ Maximum ventilation; ❖ Protection from prevailing
winds;
❖ Enhancement of public views;
and
❖ Minimal obstruction of views
from adjoining structures.
b. Special attention should be paid
to ground-level landscaping and
architectural detailing of multistory buildings, to soften the impact of large buildings on the
pedestrian.
·"""--.,.;;;;;;;.:;..._ Bll//Nll
p/an#M
Figure Vl-6: Enhanced facade detail
D.2. Exterior Walls
a. Avoid blank walls at the ground
floor level by utilizing windows,
recesses, reveals, changes in
materials and canopies to create
visual interest.
b. Additions to existing buildings
shall be integrated with the existing structure. New additions should match the original structure in terms of scale, window and door styles and openings,
roof lines, materials and color,
unless the existing building is in
complete non-compliance with
these criteria.
c. Exterior wall materials which are
strongly discouraged include the
following:

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
❖ Plywood;
❖ Unenhanced concrete or concrete block;
❖ Reflective mirrored windows;
and,
❖ Corrugated metal or fiberglass siding.

D.3. Wall Articulation
a. Long, blank, unarticulated street
wall facades are not permitted
and shall be divided into a series
of structural bays (e.g. characterized by masonry piers that frame window and door elements).

Storefronts should preserve the
existing Coronado village rhythm
by keeping the 20-30 foot wide
facades.
b. Wall facades shall be "broken"
by vertical and horizontal articulation. This can be achieved in a number of ways including:
❖ Dividing the facade into a series of display windows; ❖ Constructm9. the facade with decorative tile along bulkheads;
❖ Providing traditional recessed
entries;
❖ Careful sizing, placement and
overall design of signage; and ❖ Providing consistent door and window reveals.
❖ Placement of balconies, awnings and canopies; and
❖ Sculpted, carved or penetrated wall surface defined by recesses and reveals. c. New or converted buildings must
respect and follow the linear
street wall of Orange Avenue,
avoiding awkward or incompatible juxtapositions.

D.4. Roofs
a. Mansard roofs are strongly discouraged on freestanding buildings. Mansards should maintain the same roof pitch as surroundChapter VI - COMMERCIAL ZONE DESIGN CRITERIA

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City of Coronado Page 80
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ing structures. Steeply-pitched
mansard "eyebrows" that
appear "tacked" onto a building
are very strongly discouraged.
b. Mechanical equipment shall be
screened with a solid material
that matches the architectural
style and materials of the building without giving the appearance of being added on.

Comics
Figure V/-7: Roof detail
c. Encouraged
include:
roof materials
❖ Standing seam metal roofs
❖ Tile roofs
❖ High definition composition
roofs
❖ Decorative roof parapets
which screen a flat roof
❖ Lightweight synthetic materials
❖ Slate and stone roofs
d. The following roof materials are
discouraged:
❖ Corrugated metal or fiberglass ❖ High contrast or brightly colored (blue, orange, red) roofs ❖ Crushed white rock
D.S. Color
Color can dramatically affect the appearance of buildings and should be carefully considered in relation to the overall
design of the building. Color can also
affect the apparent scale and proportion
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of buildings by highlighting architectural
elements such as doors and windows.
a. Minimize the number of colors
on the building's exterior in
order to maintain a cohesive
appearance with minimum visual
distraction.
b. Bright neon paint colors and
large areas of intense white color
are not desirable.
c. The color palette chosen for a
building shall generally be compatible with the colors of adjacent buildings in the Orange Avenue Corridor Specific Plan
Area. Unique color schemes may
be permitted and are subject to
design review on a case-by-case
basis.

E. LANDSCAPE/

HARDSCAPE DESIGN
E.1. Introduction
Landscaping in Coronado's commercial
areas should achieve three specific ends:
1) beautify the area and create a pedestrian oasis; 2) soften commercial development; and, 3) unify the area as a pleasant environment for residents and visitors
alike. These three ends will be accomplished by a recognizable use of repeated planting treatments. Consistency and
continuity within the street right-of-way
and building setback areas are extremely
important.

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Photo 21: Potted plants and paving detail
Photo 22: Setbacks and lush landscaping
create a pedestrian oasis at Adella Plaza
New development in the Commercial
Zone shall refer to the following landscape criteria, and the regulations of the Zoning Ordinance for aesthetic purposes
and to help reduce stormwater runoff,
improve air quality, and reduce the heat
island effect
E.2. General Landscape Design
Criteria
All new development shall follow these
general landscape criteria when landscape is part of project design.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
a. Save existing mature trees where
possible.
b. When feasible use specimen
boxed trees (minimum 36" box)
for immediate effect and accent.

Palms shall be a minimum 10
feet brown trunk height, when
used along a street right-of-way.
c. Emphasize use of low maintenance and drought tolerant plant species in public and commercial areas, especially in large landscaped areas.
d. Use boxed and potted plants in
containers, especially to enhance
sidewalk shops.
e. Give preference to ground covers
that require very low maintenance.
f. Vines and climbing plants on
buildings and perimeter garden
and building walls may be used.
g. The use of materials such as
crushed rock, redwood bark
chips, pebbles, and stone or
masonry slabs are discouraged in
place of live plant materials in
landscaped areas.

Photo 23: Potted plants and brick paving
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h. Use colorful plantings or accents
in planter boxes and at focal
points.
i. Landscaping shall not obstruct
the sightlines of motorists or
pedestrians, especially at pedestrian crosswalks.

J. Trees and shrubbery maintenance shall be located so that they do not interfere with the
effectiveness of parking lot or
street lighting or public signs.
k. Landscape screening materials
shall be large enough at planting
to provide effective screening
and be capable of growing to the
height and density desired
within three to four years.

I. All plantings shall be kept
healthy, with all planting areas
free of weeds and debris.
m. Trees shall be a minimum 24-
inch box size at time of planting.
n. Shrubs shall be a minimum 5-
gallon size at time of planting.

F. LIGHTING
Lighting can be used to create a festive
~tmosphere in Coronado and can bring
h~e to_ the street _scene by encouraging
ni!)ht~1me ~edestnan use._ The following
cntena are intended to guide Commercial
Zone lighting so that it creates a pleasant
and safe village atmosphere without producing excess "flooding" of light.

F.1. General Lighting Criteria
a. All lighting fixtures shall be finished in such a manner as to withstand the effects of salt air.
b. Lighting materials should be
constructed of low-maintenance
materials.

F.2. Lighting of Buildings
a. Lighting fixtures should be in
scale with buildings and attractively designed to complement the architecture of the project
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and improve visual identification
of businesses.
b. Wall mounted lights should be
utilized to the greatest extent
possible to minimize the total
number of freestanding light
poles.

Photo 24: An architecturally
compatible wall-mounted light
c. Nighttime external window
lighting or soft interior business
lighting is strongly encouraged
t~ enhance_ the pedestrian experience and increase security. d. Adequate security lighting must
be provided for all on-site parking areas and pedestrian ways.

F.3. Lighting of Public Spaces
a. Plazas, including all entrances
and exits, should be illuminated
1/2 hour after sunset to 1/2 hour
before sunrise to facilitate natural surveillance opportunities and to discourage illegitimate
activities.
b. Lighting should be designed to
help define order and further
develop the design concept of
the space in a manner that

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appears welcoming to pedestrians.
c. Lighting should be directed
toward walls, landscaping or the
ground, and should neither create glare nor be obtrusive to neighboring property.

Photo 25: Ground level walkway lighting
d. Ground level walkway lighting in
passageways and courtyards is
encouraged, as well as illuminated landscaping, and fountains.

G. PARKING,

CIRCULATION, AND
ACCESS
a. Shared driveways that provide
access to more than one site are
encouraged in order to reduce
the number of driveway entries
along Coronado's secondary
commercial streets.
b. Rear parking areas should be
separated from buildings by
either a raised concrete walkway
or landscaped strip. Parking stalls
directly abutting buildings are
not desirable.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
Photo 26: Street parking along Orange
Avenue adds to the pedestrian atmosphere
c. Locate parking lot entries on side
streets or alleys in order to minimize pedestrian/vehicular conflicts along Orange Avenue. Curb cuts on Orange Avenue are
strongly discouraged.
d. Parking areas should be
designed so that pedestrians
walk parallel to moving cars.

Minimize the need for the pedestrian to cross parking aisles and landscaped areas.

H. STRUCTURED PARKING
a. Parking structures shall be
designed to fit in with the existing urban fabric in Coronado's Commercial Zone.
b. Activities such as shops, offices
or other commercial space are
required to be incorporated
along the ground level of structured parking.
c. Curb cuts on Orange Avenue are
strongly discouraged.

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I. SIGNS AND

ADVERTISING

1.1. Introduction
Signs in Downtown Coronado typically
advertise a place of business or provide
directions and information. An effective
sign and graphics system functions not as
a separate entity but as an integral part of
the built environment. Carefully planned
signage communicates essential information while ordering and enhancing the architectural character of Downtown.

Photo 27: Attractive signage
Appropriate sign locations are:
❖ Horizontally above first floor doors
and windows;
❖ On awning flaps or similar structures
such as trellises;
❖ Adjacent to building entrances, wall
mounted;
❖ At the rooftop cornice when building
has one primary business to display;
❖ Pedestrian level windows along a
storefront.

A sign's use of color, its size, shape,
placement and selection of lettering can
attract or detract from its effectiveness.

An effectively designed sign will:

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•!• Be compatible with the surrounding
physical and visual character of the
area;
•!• Promote the "individuality" of
establishments;
♦:♦ Identify the business clearly and
attractively;
•!• Enhance the building on which it is
located; and,
•!• Reduce the amount of visual clutter
c~used by excessive and poorly placed
s1gnage.

Photo 28: Attractive window sign
The City's Zoning Ordinance has regulations to help control the size, location and number of signs, but code restrictions alone may not be enough. Design criteria are needed to encourage and
coordinate well-designed signs.

The following sign criteria are intended to
assure high quality business identification.

1.2. General Sign Design Criteria
a. Use a brief message. The fewer
the words, the more effective the
sign. A sign with a brief, succinct
message is simpler and faster to
read, looks cleaner and is more
attractive.

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b. Avoid hard-to-read, overly intricate typefaces, as they reduce the sign's ability to communicate.
c. Two and three dimensional symbols of merchandise and services are encouraged, as well as
graphic signage.
d. Lettering should generally be in
proportion to the size of the
sign. As a rule of thumb, the recommended size of letters is between one-third (1/3) to onehalf (¾) the height of the sign. e. Avoid signs with strange shapes.

Signs that are unnecessarily narrow, oddly shaped, or unrelated to the products or services being
provided on site can restrict the
legibility of the message. If an
unusual shape is not symbolic, it
is probably confusing.
f. Use widely recognized symbols
rather than print or text whenever possible.

Photo 29: Decorative signage
g. To blend these standard "symbols" into Coronado's unique atmosphere, incorporate logos
into a sign whose style and materials fit the character of the immediate area and its architecture.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
Photo 30: Sign complements building fa<;ade
h. Signs should be made smaller if
they are oriented to pedestrians.

The pedestrian-oriented sign is
usually read from a distance of
fifteen to twenty feet; the vehicle-oriented sign is viewed from a much greater distance.

1. Both signs and symbols must be
specific to the building, business,
or service in Coronado and not
prepackaged and furnished by
outside suppliers and/or bearing
their product names or trademarks.

J. Backlit plastic box type signs are
prohibited. Individual lit lexan
letters attached to facades are
discouraged as inappropriate to
Coronado. Flashing or moving
signs, signs placed on poles,
roofs, benches, balloons or vehicles are prohibited.
k. Sign upkeep and maintenance is
pertinent. Weathered, faded or
tattered signs that are deteriorated or have chipped paint or worn lettering are unacceptable
for Downtown Coronado.

Painted signs must exhibit high
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quality design and craftsmanship.

DON'T DO THJS
lnc:dluisterif ,;gn paliems creafo
cot1twlon. Signs wlltllll or,aoo~
root area ore prohlblred.

Figure Vl-8: Sign prohibitions

1.3. Signs and Architectural
Compatibility
a. Signs shall make a positive contribution to the general appearance of Orange Avenue. b. The size and shape of a sign shall
be proportionate with the scale
of the structure on which they
are placed and shall not overwhelm the architecture of the building or the character of the
neighborhood.

Photo 31: An appropriately-scaled sign.
c. Corporate logos should be scaled
and placed appropriately in
accordance with these criteria.

Simply stated, sign information
and sign design must be specifically appropriate to Coronado.

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d. Franchises and format businesses shall adapt their graphics to meet local criteria and ordinances. Where corporate logo color, shape or design clashes
with building or neighborhood
design, the logo shall be omitted
or scaled to conform.

1.4. Awning Signs
An awning is a roof-like covering or shelter that is usually constructed of canvas or other fabric extending over a pedestrian walkway. Awnings provide shelter from weather, provide scale to the building architecture and add color and liveliness to the pedestrian path and street. r,,o,so •~n, block bulldlng eJcments and
croolo a chaotic imaoo.

Figure V/-9: Undesirable sign composition
An awning is permanently attached to a
building or can be raised or retracted to a
position against the building when not in
use. An awning sign is a message that is
painted, printed, sewn, or stained onto
the awning or awning flap.

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Photo 32: Signage on valence flap
a. The sign on awnings shall be
placed on the awning flap or
shade panel. The flap shall be at
least eight (8) inches in height so
that the letters and symbols can
be large enough to easily read.
b. The color of an awning sign
should be compatible with and
complementary to the color and
material of the building to which
it is attached.

1.5. Blade or Projecting Signs
A blade or projecting sign uses a building
structure as its main source of support
and pr?j~cts, more_ than two feet beyond
t~e building s vertical plane. A projecting
sign can add interest and vitality to a
street. Projecting signs can include pictorial images, logos and symbols.

A projecting sign is generally intended to
be read by pedestrians along a sidewalk
or arcade and by motorists in slow-moving vehicles.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
Photo 33: Projecting sign
a. The size of a projecting sign
should be proportional to the
building facade to which it is
attached and typically shall not
exceed six (6) square feet.
b. A projecting sign should be hung
perpendicular to and shall not
project more than three (3) feet
from the building face.
c. To minimize visual clutter, projecting signs should not be located within close proximity to
~ther _hanging signs or projectmg signs, preferably at least twenty-five (25) feet from each
other.
d. The placement of a projecting
sign shall not impede the safe
movement of people or vehicles
within a public right-of-way and
shall be properly secured to a
building in a structurally sound
manner.

1.6. Window Signs
A _window sign is a permanent sign
pamte~ on the _wi!1dow and is designed
to be viewed pnnc1pally from outside the
business by pedestrians and motorists.

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a. Window signs are encouraged
on the ground floor windows
facing the primary street frontage or adjoining parking lot. b. Temporary window signs shall be
in conformance with the regulations of this Specific Plan.

Photo 34: An attractive window sign
c. Paper hand lettered signs are
prohibited.
d. A proliferation of neon window
signs (ATM, Beer signs, UPS,
etc.), other than "open" signs are
discouraged.

I. 7. A - Frame and Portable Signs
A portable sign is any sign or advertising
device that rests on the ground and is not
designed to be permanently attached to
a building or permanently anchored to
the ground.
a. The maximum allowable size of a
portable sign and supporting
structure shall not exceed 48
inches in height, 30 inches in
width, and 36 inches in depth.
b. No business will be allowed to
have more than one portable
sign.

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Photo 35: A-Frame sign
c. Portable signs shall not encroach
into required off street parking
areas, public right-of-way or
alleys and may not be arranged
so as to create site distance conflicts or other traffic hazards.

Portable signs shall not be placed
within the sight triangle requirements.
d. Portable signs shall be utilized
only during regular business
hours and should be removed
during non business hours.
e. Materials for portable signs
should be of a permanent nature
and not be subject to fading or
damage from weather. The use
of paper or cloth is prohibited
unless located within a glass or
plastic enclosure.
f. Portable signs shall be designed
in an attractive manner and
maintained in a neat, orderly
fashion to present an image of
quality and creativity for the
commercial areas.
g. Portable signs must be immediately adjacent to the storefront and shall not restrict pedestrian
passage in any way.

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Photo 36: Portable sign
J. PUBLIC SPACES
Public space associated with commercial
buildings should serve as a transition
from the outside to the inside of buildings, shall be complementary to the commercial buildings, and should be supportive of pedestrian activity. Methods of doing this include providing pedestrian amenities such as benches
fountains, and continuing the hardscap~
of the sidewalk. Public space can add to
the vitality of commercial areas when
designed and located in a mann'er that
attracts pedestrian activities.

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
Photo 37: Adella Plaza
J.1. Plazas
a. Plazas are encouraged to be
physically and visually accessible
from the public sidewalk. Security fences, walls, and entry gates shall not block the sidewalk edge
of the plaza or views into the
plaza. b. Plazas should be designed to
supplement, rather than detract
from street activity.
c. The function and appearance of
the plaza or courtyard shall not
be dominated by stairs or elevators.
d. Where inconsistent front set- backs occur along the street in Downtown Coronado, plazas
could be considered to compensate for the broken building edge.
e. Plazas should be designed with
unimpeded lines-of-sight to and
from the public sidewalk, and
physical access shall be provided
from the public sidewalk to plazas.

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Photo 38: Seating and decorative
elements in plaza area
f. Entries to the plaza, and storefront entries within the plaza shall be designed and lighted so
they do not create hiding places.
g. Seating shall be provided in all
plazas. Where applicable, plaza
users should be provided with a
choice between active (i.e.
watching goings-on) and passive
(i.e. private) seating.
h. Visual features, such as public art
or a fountain, should be incorporated in plazas to attract pedestrians.

1. Shade trees or other elements
providing cover from the sun or
rain should be incorporated
within plazas, in a manner that
does not impair pedestrian
movement.

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Photo 39: Adella Plaza
J. ~ecurity gates and security fencing should not be used in public plazas. They may only be permitted by the Director of Community Development. k. Landscaping for the plazas should provide special interest
through plant materials, such as
special foliage color, seasonal
changes in plant habit, scent or
floral display.

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C;
J.2. Public Art
Photo 40: Art can be used in many places
a. Art associated with commercial
buildings is strongly encouraged,
as it invites participation and
interaction, adds local meaning,
interprets the community by
revealing its culture or history
and/or captures or reinforces the
unique character of a place.
b. The setting of public art.should
be considered in its design; likewise, the impact of physical space and nearby structures on
public art should also be considered.

Photo 41: Art should be
integral to its surroundings

ORANGE AVENUE CORRIDOR SPECIFIC PLAN
c. Freestanding art or sculpture
shall be placed to avoid locations
where it would compete with a
storefront or obstruct a pedestrian path, create a traffic hazard or compete with another piece
of art or sculpture.

J.3. Paseos Between Buildings
The word "paseo" is derived from the
Spanish word, "paso" meaning passage.

Passages in Downtown Coronado shall
adhere to the following criteria:
a. The minimum width of any
paseo shall not be less than 10
feet at any point. Paseos longer
than 50 feet shall be an average
of 20 feet wide.
b. Paseos shall be designed to be an
integral part of the overall
project and shall be configured
to provide straight forward
access from an alley or rear parking area to the street. The incorporation of plazas into the paseo design is highly encouraged.

Business entrances are encouraged to front onto a paseo. c. Paseos shall incorporate landscape features, lighting, shade, textured paving and other design
elements to enhance the overall
pedestrian environment and provide a high level of security, natural surveillance, and convenience.

K. ROLE MODEL

BUILDINGS
Coronado has a number of beautiful
buildings of various architectural styles.

Several of these buildings have been
selected as "role model buildings" to convey the level of quality, detail and relationships desired for the Orange Avenue Corridor.

These role model buildings should guide,
inspire, and serve as a creative resource
Chapter VI - COMMERCIAL ZONE DESIGN CRITERIA

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City of Coronado Page 92

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Revised 01/15/2020

CITY OF CORONADO

DEPARTMENT OF COMMUNTITY DEVELOPMENT
In the Matter of the Notice of Meeting for
DR 2021-19– 1000 C Avenue – Appeal of the City of Coronado Design Review Commission denial of an application proposing improvements throughout the property known as the Shops at Coronado, at 1000 C Avenue located in the Commercial/Orange Avenue Corridor Specific Plan Zone.

DECLARATION OF NOTICE BY MAIL
AND/OR

PUBLISHED LEGAL NOTICE
I, MaeColleen Balcobero, declare:

That I am a Citizen of the United States over the age of eighteen years, that I am employed within the County of San Diego, California, by the City of Coronado, and my business address is 1825 Strand Way, Coronado, California, that I mailed and/or published a legal notice, a true and correct copy of which is ATTACHED HERETO and made a part hereof, that such notices were mailed and/or will be printed in a newspaper of general circulation for the Regular Meeting of the City Council on January 18, 2022.

I declare under penalty of perjury that the foregoing is true and correct.

Published legal notice executed on January 4, 2022 at Coronado, California.

Mailing executed on January 5, 2022 at Coronado, California. __________________________________
MaeColleen Balcobero, Administrative Secretary
City of Coronado
Attachment 5
City of Coronado Page 93

LEGAL NOTICE
(January 5, 2021)

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Coronado at the City Hall Council Chambers located at 1825 Strand Way, Coronado, California on Tuesday, January 18, 2021 at 4 p.m., or as soon thereafter as possible to consider the following items:

DR 2021-19– 1000 C Avenue – Appeal of the City of Coronado Design Review Commission denial of an application proposing improvements throughout the property known as the Shops at Coronado, at 1000 C Avenue located in the Commercial/Orange Avenue Corridor Specific Plan Zone.

At said hearing, any interested person may present testimony orally or in writing. Under California Government Code 65009, if you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or written correspondence delivered to the City at, or prior to, the public hearing.

City Council and Commission Meetings are broadcast live on Time Warner Channel 19 and AT&T U-Verse Channel 99 on the day of the meeting and rebroadcast intermittently until the next meeting.

The meetings can also be streamed live on the City’s website. Members of the public may submit written comments online at the following link. Please note that all written comments will be posted on the City’s website in lieu of being read aloud at the meeting. https://www.coronado.ca.us/government/city_council/agendas_and_minutes/COVID19PublicComment Please refer to the official posted agenda on the City’s website (www.coronado.ca.us) on the Friday afternoon prior to the meeting for the staff report for this item and/or changes to the agenda.

For further information, contact Jesse Brown, Senior Planner at the City of Coronado Community Development Department, 1825 Strand Way, Coronado, California, by email at [email protected] or call (619) 522-2415.

CORONADO CITY COUNCIL
BY: Jennifer Ekblad, MMC, CPM
City Clerk
City of Coronado Page 94
Agenda Item 10a: Report on Inter-Agency Committees, Board Assignments, and Meetings for Councilmember Mike Donovan
Period of report: December 1, 2021 to December 31, 2021 Date Activity
12/1/21 Cal Cities Special Briefing on 2021 Legislative Report and New Laws. 12/3 Coronado Chamber of Commerce Holiday Parade.
12/6 SANDAG Regional Military Working Group meeting.
12/7 Coronado MainStreet Board Meeting.

Met with City Manager Tina Friend.

Audit Committee meeting.
12/8 Met with resident Dean Eckenroth.
12/9 Incident Update on Huntington Beach Oil Spill.

Coronado Chamber of Commerce Board Meeting.

City Engineer Ed Walton Retirement event.
12/10 SANDAG Board Meeting.

SANDAG Public Safety Committee meeting.
12/12 San Diego 12-Star Navy Holiday Open House.
12/14 City Staff Holiday Breakfast by the Executive Team.

Met with Michelle Gilmore, Coronado Schools Foundation CEO. 12/16 Met with Coronado Port Commissioner (Select) Frank Urtasun.

Coronado Historical Association Board Meeting.
12/17 SANDAG Board Meeting.
12/21 Met with City Manager Tina Friend.

City of Coronado Page 95
Agenda Item 10a: Report on Interagency Committees, Board assignments and Outside Meetings for Councilmember Marvin Heinze
Period of Report: Dec 1, 2021 to Dec 31, 2021
Date Activity
12/2/21 Metro Commission and Metro Wastewater Joint Powers Authority meeting (online)
12/3/21 Phone call with San Diego Port Tenants Association Coronado Holiday Parade
12/5/21 Coronado Lawn Bowling Holiday gathering
12/13/21 Met with Port Commissioner select Urtasun; re: Coronado priorities 12/14/21 City employee holiday breakfast
12/16/21 Tour International Boundary Water Commission International Wastewater treatment plant
12/20/21 Silver Strand Beautification Program Solstice gathering City of Coronado Page 96

CITY COUNCIL STAFF REPORT
January 18, 2022 10b

DESIGNATION OF AN ALTERNATE FOR THE METROPOLITAN TRANSIT SYSTEM (MTS) BOARD
RECOMMENDATION:

Request the City Council appoint a new alternate to serve on the Metropolitan Transit System (MTS) Board.

BACKGROUND:

Following each City Council election, the Mayor selects appointments, and the City Council ratifies the appointments to boards, bodies, commissions, committees, and other regional assignments.

The list of City Council assignments was last reviewed and updated on January 5, 2021 following the 2020 General Election.

Government Code Section 40605 states: “In general law cities where the office of mayor is an elective office pursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute.” Coronado has not adopted any other procedure for appointments, and as a general law city, conforms to this code section. Designating an alternate must be done by City Council action and cannot be accomplished by individual action of the Mayor.

ANALYSIS:

Councilmember Sandke was appointed as the primary and Mayor Bailey as the alternate for the Metropolitan Transit System (MTS) Board. Mayor Bailey has a conflict during the designated meeting time which is the second and third Thursday of each month at 9:00 am. As such, this item is being brought for Council consideration to nominate and appoint an alternate in the event that Councilmember Sandke cannot attend as the primary.

In voting on the assignments where a stipend is paid to the appointee, such as the MTS Board, and the stipend amounts to $250 or more in any 12-month period, the Fair Political Practices Commission (FPPC) has provided guidance to the City Council. In order to avoid financial selfdealing, the prospective appointee must leave the dais and not participate in the vote.

The assignments approved on January 5, 2021 have been attached for reference.

FISCAL IMPACT:

None.

ALTERNATIVE:

The City Council could choose not to designate an alternate and leave the position vacant.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable
City of Coronado Page 97
PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. City Council Board/Commission/Committee Assignments approved on January 5, 2021 Submitted By: City Clerk's Office / Jennifer Ekblad
City of Coronado Page 98
Council Board/Commission/Committee Assignments
Approved at January 5, 2021 City Council Meeting

BOARD/COMMITTEE/COMMISSION

ASSIGNMENT
(P) PRIMARY
(A) ALTERNATE

MEETING DAY(S) AND
TIMES
Mayor Pro Tem Donovan
Audit Committee Bailey (P)
Donovan (P)
Meets with City auditor
during audit season and
as needed
Capital Improvements Program
Subcommittee (CIP)
Bailey (P)
Donovan (P)
Meets as called
City and CUSD Joint Committee Tanaka (P)
Heinze (P)
Meets as called
Coronado Cays Homeowners Association
Quarterly Rotation
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Bailey (P) Heinze (A)
Heinze (P) Donovan (A)
Donovan (P) Sandke (A)
Sandke (P) Tanaka (A)
Fourth Thursday @ 2 p.m.
at Cays
Coronado Financing Authority
School Board Representative (P)
School Board Representative (A)
Bailey (P-Council)
Donovan (P-Successor
Agency)
Dr. Helen Anderson-Cruz
Annually, first Tuesday of
February; 2:30 p.m.

Coronado Naval Complexes
Coordinating Group
Donovan (P/C)
Heinze (P)
Third Monday at 3 p.m.

League of California Cities San Diego
Division
Heinze
Donovan
Exec. Committee: first
Monday at 11:45 a.m. in
Feb., Mar., May, June,
Aug., Sept., Nov.

General Membership:

Third Thursday in April,
July, Oct. at 6 p.m.

LOCC Coastal Cities Working Group Heinze (P)
Donovan (A)
Meet as called
SANDAG Shoreline Preservation Working
Group
Sandke (P)
Donovan (A)
Quarterly on first Thursday
of the month at 11:30 a.m.

SANDAG Bayshore Bikeway Working
Group
Donovan (P) Meets as called
San Diego Regional Military Working Group Heinze (P) Quarterly and as needed SANDAG Active Transportation Working
Group
Donovan (P) Quarterly on second
Thursday of the month at
10 a.m.

Attachment 1
City of Coronado Page 99

CITY COUNCIL SITTING AS REFERENCE
Board of Appeals Coronado Municipal Code 2.38
Coronado Improvement (Nonprofit) Corporation City Council Action July 21, 1981; July 21, 1992; and December 15, 1992
Successor Agency to the Community
Development Agency
Chairperson:

Vice Chairperson:

EX OFFICIO

ASSIGNMENT
(P) PRIMARY
(A) ALTERNATE

MEETING DAY(S)

AND TIMES
Golf Course Advisory Committee Tanaka (P) Fourth Thursday at 3 p.m.

Library Board of Trustees Heinze (P)
Tanaka (A)
Second Tuesday at 3
p.m.

Spreckels Center Advisory Committee Sandke (P) Second Thursday at 10:30 a.m.

COMMUNITY ORGANIZATION

VOLUNTEER

COUNCIL

LIAISON

MEETING DAY(S)

AND TIMES
Coronado MainStreet Ltd Donovan First Tuesday at 7:45
a.m.

Coronado Historic Association Donovan Third Thursday at 5 p.m.

Coronado SAFE Coalition Sandke
Chamber of Commerce Donovan Second Thursday at 12
pm
Grand Caribe Task Force Heinze As Needed
South San Diego County Economic Development
Council (SCEDC)
Bailey First Tuesday at 8 a.m.

City of Coronado Page 100
TO BE VOTED ON SEPARATELY – MAY NOT PARTICIPATE IN A VOTE FOR SELF

BOARD/COMMITTEE/COMMISSION

ASSIGNMENT
(P) PRIMARY
(A) ALTERNATE

MEETING DAY(S)

AND TIMES
Metropolitan Transit System
$150/ meeting stipend
Sandke (P)
Bailey (A)
Board and Exec.

Committee: generally,
second and third
Thursday at 9 a.m.

San Diego Association of Governments
(SANDAG) Board & Policy Committees
$150/meeting stipend
Bailey (P)
Sandke (A1)
Donovan (A2)
Board (business) fourth
Friday at 9 a.m.

Exec. Committee second
Friday at 9 a.m.

Board (policy) second
Friday at 9 a.m.

Metro Commission/Metro Wastewater (JPA)
$150/ meeting stipend
Heinze (P)
Tanaka (A)
First Thursday at noon
Note:

The following appointments are made by the SANDAG South County subregion:

Borders Committee
Transportation Committee
Regional Planning Committee
Energy Working Group
EMP Working Group
City of Coronado Page 101

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CITY COUNCIL STAFF REPORT
January 18, 2022 10c

RECEIVE UPDATE AND DIRECT ALLOCATION OF CORONAVIRUS STATE AND LOCAL

FISCAL RECOVERY FUND ALLOCATION
RECOMMENDATION:

Receive an update on Coronavirus State and Local Fiscal Recovery Fund (SLFRF) allocation and direct staff on use of the funds.

BACKGROUND:

SLFRF was established by the American Rescue Plan Act (ARPA) to provide resources to help turn the tide on the pandemic, address its economic fallout, and lay the foundation for a strong equitable recovery.
$350 billion of SLFRF was allocated to tens of thousands of eligible state local, territorial, and Tribal governments. As a result, the City of Coronado was allocated $5,676,960 and received 50% of the allocated amount, or $2,838,480, on July 13, 2021, with the other half to be received next fiscal year.

SLFRF may be used for the following statutory categories:
 To replace lost public sector revenue to provide government services to the extent of the reduction in revenue experienced due to the pandemic.
 To respond to the COVID-19 public health emergency or its negative economic impacts.  To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to such eligible workers of the recipient.  To make necessary investments in water, sewer, or broadband infrastructure.

The City Council will receive an in-depth presentation of these options at the meeting.

ANALYSIS:

Based on above mentioned eligible categories, staff is seeking Council’s directive on use of fund. Following the funding guideline, staff evaluated the fiscal impacts of the aforementioned eligible uses. Initial assessment indicates the lost public sector revenue to have the most significant financial impact from the COVID-19 pandemic. Preliminary calculation estimates lost revenue of approximately $9.4 million as of December 31, 2020, exceeding the total allocated SLFRF amount of $5.7 million.

Given the magnitude of the pandemic-related economic losses sustained by the City, staff recommends that the Council consider the allocation of SLFRF to the General Fund to offset lost revenue. Such application allows the City to maintain essential services that otherwise may have been eliminated or reduced for an extended period and confers greater flexibility for use of the General Fund to meet City needs.

City of Coronado Page 102
After receiving Council direction, staff will work with a consultant to ensure compliance with all SLFRF requirements, including preparation and submission of the first project and expenditure report, due on April 30, 2022.

FISCAL IMPACT:

On July 13, 2021, the City received $2,838,480, which represents 50% of the City’s total SLFRF allocation. The Fiscal Year 2021-22 General Fund operating budget included a projected receipt of SLFRF of $2,235,000.

ALTERNATIVE:

Council may direct staff to appropriate towards other SLFRF eligible uses.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

None.

Submitted By: Administrative Services Department / John Kim City of Coronado Page 103

CITY COUNCIL STAFF REPORT
January 18, 2022 10d

QUARTERLY TASKS AND PROJECTS PROGRESS REPORT
RECOMMENDATION:

Receive report and provide direction.

BACKGROUND:

The intent of the quarterly tasks and projects progress report is to provide to the City Council and the public a regular update on the progress of projects. This helps to gauge performance and serves as a tracking tool. Additionally, it advances the discussion of workload capacity and prioritization, along with identifying consequences of unexpected disruption or challenges.

ANALYSIS:

Coronado is advancing approximately 50 projects, tasks, and initiatives.

These tasks and initiatives comprise a de facto work plan approved by the City Council in an incremental fashion over time. These activities represent items of additional focus, new activities, or projects of community significance. Many of these activities have a multi-year planning and/or implementation timeline. These tasks and projects are typically above and beyond the normal duties and expectations of staffing and department performance.

To provide context to the Quarterly Tasks and Projects Progress report, two additional items are included. First, the Projects Summary offers an overview of projects in an active status, in the initial process and pending, as well as the timeframe for completion. This Projects Summary document shows the high volume of projects in the “Active” phase this calendar year, with certain projects denoted as “High and Very High Staff Commitment”. Second, the Master Capital Projects List is a standard element of the City’s budget and shows the overall capital project workplan, including those not identified within the Quarterly Tasks and Projects Progress report. Those items not showing on the report but reflected on the Master Capital Projects list have not been started.

At the Council meeting, staff will provide an overview of documents and respond to Council questions. Additionally, staff requests Council discussion of general prioritization and sequencing of the projects. This feedback is sought to support management of staff resources and in preparation for the FY 2022/23 Budget process. Staff request Council comments on:
 Any prioritization of project categories (e.g. Parks and Facilities, Streets and Utilities, Wastewater and Storm Drain)
 Any recommended shift to project sequencing or timeline  Any emergent projects not currently represented in the project listing Staff will use the Council input to allocate staff resources and prepare for the FY 2022/23 Budget and Capital Improvement Program processes.

City of Coronado Page 104
FISCAL IMPACT:

None. Identifying and tracking the tasks is an important element to ensure that projects are delivered efficiently in conformance to the expectations of the City’s Budget and Financial Plan.

ALTERNATIVE:

None.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Projects Summary

2. City Manager’s Quarterly Tasks and Projects Progress Report to the City Council

3. Master Capital Projects List for Fiscal Year 2021-22 Submitted By: City Manager's Office / Dominique M Albrecht City of Coronado Page 105
as of January 10, 2022 Hyperlinked Cells (jump to the section header): Project Status Staff Time Commitment >> Capital Improvement Projects 1. On Track 1. LOW
>> Long‐Term Planning & Community Development 2. Some Disruption 2. MEDIUM >> Administration & Legislative 3. Major Disruption 3. HIGH >> Public Safety 4. Complete 4. VERY HIGH
>> Miscellaneous
Capital Improvement Projects
Project Name Lead Department
Co Project Description Phase Status Status Update Next Step Est. Complete Commitment 2022Tennis Court Lighting‐Library, Glorietta, Aquatics & High School Locations Public Services & Engineering Install energy‐efficient LED lights. CIP Construction All work substantially complete. Photometric readings atall tennis courts exceed ITF Class II requirements.

Aquatics Center photometrics exceed IES and NCAA
illumination requirements as specified. Aquatics control improvement made on Dec 17th; they are now
automated instead of manual.

Change order work as a result of unforeseen
conditions i.e. rusted poles behind existing lightheads scheduled to be complete by mid Jan 2022.

Tentative Notice of Completion for February 1st
Council meeting.

Q1 2022
Pump Station Conversion and Upgrade (Trinidad) Public Services & Engineering Convert the existing dry pit silo station to asubmersible wet‐well type station to increase personnel safety and aid maintenance activities.

CIP Construction Structure and equipment substantially complete with landscaping pending. Continue to monitor operation of pump station to address odor issues. Complete landscaping. Q2 2022 Ocean Boulevard Sidewalk Enhancements Public Services & Engineering Improve pedestrian access between NASNI and the
Paseo at the west end of the Hotel del Coronado at RH
Dana Place.

CIP Bid / Award Bid received 12/21/21. Staff report for award scheduled for 1/18/22. Award construction contract in January 2022; complete construction by Memorial Day 2022. Q2 2022 Wastewater Main Replacement Project ‐ First and Second
Streets Public Services & Engineering
Identify and replace sewer mains and manholes and
coordinate with projects to resurface the concrete
alleys.

CIP Bid / Award Preparing plans for advertisement in January 2022. Advertise for Bid in January 2022. Q3 2022 Pump Station Upgrade (Point) Public Services & Engineering Replace the wet well and valve box hatches, construct
a 3" suction bypass system combining a suction line
and a discharge line in a separate utility box and
replace the pumps with grinder pump and upgrade the
controls.

CIP Design Design has been finalized and it will be advertised for bid early this year, with a project award in Q2 of 2022. Finalize review of plans and specs, advertise the project. Q3 2022 First Street Storm Water Pump Station Flood Relief Public Services & Engineering Design and construction of a storm water pump
station and tide gate to alleviate the flooding on First Street in the vicinity of A Avenue during rain events at high tides.

CIP Design
Port permit is required and under review. 90% design
expected to be received early 2022. Army Corps permit
may be required.

Finalize construction documents and permit(s).

Construct after summer of 2022 to avoid tourist
season.

Q4 2022
Cays Park Master Plan Public Services & Engineering
Development of a Master Plan for Cays Park, including
upgrade of the irrigation system and otherimprovements per the plan.

Definition &
Planning
Plan/design in progress, public workshop held on Sept 9.Council direction received 12/7/21.

Return to Council 1/18 with timeline and public
outreach process. Continue with public engagementin 2022.

Q4 2022
2023Coronado High School Theater Facility Audio Visual Upgrades Public Services & Engineering Design and construction to improve joint‐use facility, Coronado High School Theater, audiovisual systems. CIP Design Revised Right‐of‐Entry Agreement with Coronado School
District submitted to District. CoSA concerned obtaining County of SD grant funds unlikely. ADA Assessment draft report completed. Structural engineer performed site
visit end of Dec.

Finalize construction documents for Division of State
Architect (DSA) building permit submission. Q1 2023
Utility Undergrounding ‐ Adella Ave & Ynez Place (Coronado Beach Resort) Public Services & Engineering Underground overhead utilities in area. Definition & Planning Design is underway and estimated to be complete in May 2022 Complete design. Q2 2023 Seaport Manhole Rehabilitation & Transbay Sewer Main
Inspection Public Services & Engineering
Inspect the backup Transbay sewer main and check for
deterioration or damage. Rehabilitate the manhole
located at Seaport Village.

CIP Design
City assessment of manholes complete; requested Council direction on 12/7/21 ‐ recommending a modification in
project scope. Construction to be delayed due to staffing constraints.

Receive Council direction and finalize design;
Advertise in Q4 2022. Q2 2023
City Manager's Project Update to City Council Attachment 1 https://coronadocity
City of Coronado
‐my.sharepoint.com/personal/kcasey_coronado_ca_us/Documents/‐ CITY MANAGER'S OFFICE (Shared Files)/QUARTERLY PROJECT REPORTS/Quarterly Project Update

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Wastewater Main Replacement Project ‐ Blocks 40, 70, 89 Public Services & Engineering Identify and replace sewer mains and manholes and
coordinate with projects to resurface the concrete
alleys.

CIP Bid / Award Sewer Main Replacement Blocks 40, 70 & 89 plans expected to be finalized in Fall of 2022. Complete plans. Q2 2023 SR‐75 Shores Median Improvement Public Services & Engineering New landscaped median along Silver Strand fronting
the Shores. CIP Design Construction contract will be advertised after design is finalized (currently waiting for Caltrans review/approval). Expect final plans early 2022. Working on Caltrans permit. Expected to advertise for construction in April 2022. Q2 2023 Cal‐Am Water Company's Strand Water Main Replacement
Project Public Services & Engineering
Sponsored by Cal‐Am Water at no cost to the City.

Installation of a 16‐inch PVC potable water pipeline
located underground and parallel to an existing 16‐
inch diameter cast iron pipeline that is at the end of itsuseful life.

CIP Construction Design is anticipated to be complete in spring of 2022. Complete construction plans. Q2 2023 Lawn Bowling Green Public Services & Engineering & Recreation Replace the Lawn Bowling Green at the John D. Spreckels Center. Address fungus and drainage problems concurrently. CIP Design Met with lawn bowlers on turf products; lawn bowlers stated their preference. Request confirmation it is acceptable to proceed with preference. Obtaining product specifications for bidding. Project construction procurement/delivery method to be developed. Q2 2023 Tennis Court Resurfacing Public Services & Engineering
Resurface tennis courts at Glorietta Bay Tennis Center, Library, Cays, High School. Pickleball lines for CaysCourt 5 and Plexicushion for Cays Court 1 added toscope of work.

CIP Bid / Award
Carryover from original resurfacing $80K. Council
authorized the project for bid in July. Project advertised for bid in September. Bids received end of October.

Recommendation to reject all bids to Council in
February. Project will need to be resolicited. Q3 2023
Spreckels Park Playground Renovation Public Services & Engineering Design and construction of play equipment, safety
surfacing, and surrounding hardscape to proivde a
more accessible and inclusive playground.

Definition &
Planning
City Council authorized adjusting the play equipment
replacement schedule to advance Spreckels Park to make
it the second play ground to recieve accessible and
inclusive play equipment.

PS&E will coordinate with Recreation and GolfServices to schedule public roundtables followed by community workshops prior to generating
conceptual designs.

Q4 2023
2024Parker Pump Station Rehabilitation Public Services & Engineering Complete replacement of existing facility at newly
aquired 800 Coronado; creation of green space at
existing site; (After considering an extensive
engineering and economics evaluation of multiple
project alternatives, City Council determined
replacement to be the most economical and effective
option over the lifecycle of the facility).

CIP Design
Demolition of house at 800 Coronado complete.Currently in redesign, anticipated completion of design in February 2022.

Complete design, obtain DRC approval; prequalifycontractors; Advertise project. Q4 2024 2025Golf Course Water Recycling and Turf Care Facility Public Services & Engineering Project to generate sufficient reclaimed water toirrigate the Golf Course, Orange Avenue medians, and Spreckels and Tidelands parks.

CIP Bid / Award Selection of design‐build team in process; staff reassessing finance plan. Recommendation to City Council regarding project in January / February of 2022. Q1 2025 Winn Room Renovation Public Services & Engineering Renovate and investigate possibility of expanding the Winn Room. CIP Pre‐Design / Conceptual Data collected on facility usage and characteristics. Staff will bring a report to the Ad Hoc Subcommittee in January 2022. Q4 2025 Gateway Toll Plaza Improvements Public Services & Engineering Improvements, traffic calming and construction of a
pedestrian underpass west of Toll Plaza and
surrounding right‐of‐way areas up to A Avenue.

CIP Design City Council authorized the award of professinal service contract with Wood Rodgers, Inc. for design. Execute agreement with Wood Rodgers, Inc., and schedule Notice to Proceed. Q4 2025 PendingNeighborhood Lighting and Street Improvements Along Third and Fourth Streets Public Services & Engineering
Improvements, including decorative light standards,landscaping and street furnishings along the Avenue of Heroes' corridor.

CIP Design Design completed. Additional appropriation of $208,000 (estimated) will be needed to complete the project. Reevaluate plan of action given relinquishment status.

North Library Grounds Rehabilitation Public Services & Engineering Rehabilitate the North Library Grounds CIP Pre‐Design / Conceptual On hold until Winn Room design is well established so that design of grounds can be holistically integrated. To be completed in conjunction with the Winn Room.

Utility Undergrounding ‐ First Street Public Services & Engineering Utility underground assessment district in the area of First Street from D Avenue to Alameda Avenue. Definition & Planning Need final determination from SDG&E of required undergrounding properties and eligible reimbursement. Update property owner assessments. Finalize design and owner assessments.

Utility Undergrounding ‐ Ocean Boulevard Public Services & Engineering Utility underground assessment district in the area of Ocean, Marina, Alameda and G Ave. Definition & Planning Under review.

Utility Undergrounding ‐ Pomona Public Services & Engineering Intend to underground at same time road is reconstructed. Definition & Planning Under review. https://coronadocity
City of Coronado
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Utility Undergrounding ‐ Silver Strand Public Services & Engineering Design for undergrounding only. Community will identify funding source. Definition & Planning Conceptual plans under review. Communication with State Parks required and plans modified to account for water lines. DCIP grant unsuccessful. SDG&E to complete construction plan review. Construction funding has not been identified. https://coronadocity
City of Coronado
‐my.sharepoint.com/personal/kcasey_coronado_ca_us/Documents/‐ CITY MANAGER'S OFFICE (Shared Files)/QUARTERLY PROJECT REPORTS/Quarterly Project Update

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Long‐Term Planning & Community Development
Project Name Lead Department Co Project Description Phase Status Status Update Next Step Est. Complete Commitment 2022
Affordable Housing Community Development
Identify opportunities to increase the City's affordable housing stock using approximately $2.1M in expiring
housing successor funds and up to $1.9M in non‐expiring successor and affordable housing in‐lieu fees Conception &
Initiation
A (NOFA) was released on September 7, 2021
announcing the availability of $4M to help finance anaffordable housing project. No responsive proposals were received.

Explore other opportunites to spend ~$500K in
housing successor funds that will expire on July 1,
2022.

Q2 2022
Sea Level Rise (SLR) Vulnerability Assessment & Adaptation Plan Community Development Evaluate how community assets could be impacted by sea level rise, and provide recommendations for building the resilience of those community assets.

Definition &
Planning
Presented draft vulnterability assessment to the Councilon 7/20/21.

Continue public engagement and continue work on
an Adaptation Plan. Present the draft adaptation
plan to the Council in first quarter 2022.

Q2 2022
Historic Context Statement and Survey Community Development Determine the number of “potentially historic”structures.

Conception &
Initiation Field survey work via a contractor is occurring now.

Present draft to the Council in early 2022 andrequest authorization to release for public review/comment.

Q2 2022
Climate Action Plan (CAP) Community Development
City Council authorized staff to execute a consultant
contract to prepare a CAP in March 2019.

Identify strategies and actions for reducing greenhouse gas emissions.

Conception &
Initiation
Staff is finalizing draft CAP and responding to public
comments.

Present draft CAP to City Council for possible
adoption in early 2022. Q2 2022
Traffic Calming Master Plan Community Development City Council requested that the Mobility Commission develop a plan including a "tool kit" for implementation at selected locations.

Conception &
Initiation
Mobility Commission formed a subcommittee to studythe issue.

Subcommittee working on an outline for a traffic
calming toolk kit for submission to Mobility
Commission for initial review.

Q3 2022
Hotel Del Coronado Master Plan Monitoring Community Development Monitor and manage Development Agreement for the implementation of the Hotel del Coronado Master Plan.

Monitoring Project is under construction. Project tentatively scheduled for completion summer 2022. Q3 2022 PendingRegional Housing Needs Allocation (RHNA) Legal Challenge City Manager's Office Legal Challenge filed to the 912 new housing units authorized by SANDAG. Litigation On 9/24/20 Coronado, Imperial Beach, Lemon Grove and
Solana Beach filed a legal challenge to the RHNA adopted by SANDAG on 7/10/20. Suing the agency for itsinequitable use of a weighted vote favoring larger cities at the expense of smaller communities. Appeal filed April2021.

Pending briefing dates from the Court. N/A
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Administration & Legislative
Project Name Lead Department Co Project Description Phase Status Status Update Next Step Est. Complete Commitment 2022Port Municipal Services Agreement City Manager's Office Agreement to provide police, fire, lifeguard and emergency medical services on non‐ad valorem tideland trust property.

Definition &
Planning Executed one‐year extension with the Port Continue negotiations for a successor agreement. Q1 2022 Website Update Administrative Services
Complete a redesign and upgrade of hosting to City's
website to improve accessib Execution / Implementation Executed contract and held kickoff meeting on 9/30. Continue with design. Homepage design review expected by end of January. Q2 2022 IT Strategic Plan Administrative Services
Complete an update to the City's IT strategic and
implementation plan.On 4/20/21, Council authorized staff to advertise a request for proposals for IT Strategic andImplementation Planning services.

Execution /
Implementation Held kick‐off meeting and department interviews.

Consultant will continue with department meetingsand work on other deliverables remotely. Issues and Opportunities Prioritization Workshop scheduled for
January 20.

Q2 2022
Labor Negotiations City Manager's Office
Coronado Police Officers Association; Coronado
Professional Firefighters Association; American
Federation of State, County, and Municipal Employees
Definition &
Planning
CPOA successor contract approved on April 6, 2021. CFA
successor contract approved March 16, 2021.

Finalizing AFSCME successor contract negotiation.

Preparing for successor agreement negotiations for
all labor groups.

Q2 2022
Impact Fee Update Administrative Services
On 1/9/20 Council received a Policy 2 request to
discuss a potential update of Public Facilities Fees
Program, which was adopted on 4/14/1995 (Reso
7368).

Definition &
Planning
Community Development presented report on the City's
affordable housing in‐lieu fee and public facilities fee on 10/19/21 to Council. Council provided direction to engage a consultant to complete a study to further evaluate these fees.

Engage consultant to evalute fees. Q3 2022
Integrated Citywide Financial Management Control System Administrative Services Replace current financial system with Enterprise
Resource Planning (ERP) system with Computerized
Maintenance Management System (CMMS) and a
Geographic Information System.

Execution /
Implementation
Phase 1 go‐live went live on January 5, 2022 and staff is working on post go‐live procedures. Phase II is currently targeted for April 2022 go‐live. Q3 2022 Storm Drain Fund Sustainability Public Services & Engineering Determine and implement long‐term fundingstrategies for the Storm Drain enterprise fund to reduce General Fund subsidies needed to meet Clean
Water Act requirements, implemented through theNational Pollutant Discharge Elimination System (NPDES) permit.

Definition &
Planning
RFQ issued in March to select consulting firm to evaluate feasibility of combinging storm drain and wastewater
enterprise funds.

Report to City Council in Winter 2022 on the Findings
and recommendations from the Consultant on how
to proceed on our Storm Drain Fee.

Q4 2022
2024Cross‐Border Pollution Solution Advocacy City Manager's Office Advocate for solutions to chronic pollution problems in the Tijuana River Valley. Execution / Implementation USMCA includes $300 million to address cross border sewage. Participating in specific solutions and continuing to request additional federal funding. Continue monitoring and engaging with EPA and legislators through Federal Lobbyist. Q4 2024 2027COVID‐19 Lifeline Business Loan Program City Manager's Office Service and secure repayment of the Lifeline Businesses Loans made to Coronado businesses. Execution / Implementation Loans entered repayment status. Council authorized an economic hardship program to make temporary forbearance available to businesses in need. Administer repayment of loans. Q4 2027 PendingSR75/282 Relinquishment City Manager's Office Process to accept ownership of the principal transportation thoroughfares through the City Monitoring Reliinquishment Bill, SB 512, placed into the suspense file. Continue discussions and evaluation of relinquishment.

Reprogramming TransNet Funds for Tunnel City Manager's Office Request that SANDAG amend the TransNetExpenditure Plan to repurpose the $25 million designated for construction of the Coronado Tunnel
for congestion and traffic safety improvements along
arterial highways and roadways within the City.

Conception &
Initiation
Formal request to SANDAG made via Resolution 8942
dated 6/5/2018. SANDAG has not responded due to the
proposed "five big moves."
San Diego‐Coronado Bridge Physical Suicide Deterrent Project City Manager's Office Advocate and work with the State of California foreffective and compatible suicide deterrent features onthe Coronado Bridge.

CIP Pre‐Design /
Conceptual
The October 14th Advisory Board meeting resulted in a
decision not to pursue the type of suicide prevention
netting used on the Golden Gate Bridge. Other verical
barrier designs will be evaluated.

The Advisory Committee will likely meet after the
Circulation of the Draft Environmental Document in
April or May. The Public Meeting for the Draft willbe Jan or Feb 2022. https://coronadocity
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Public Safety
Project Name Lead Department Co Project Description Phase Status Status Update Next Step Est. Complete Commitment Miscellaneous
Project Name Lead Department Co Project Description Phase Status Status Update Next Step Est. Complete Commitment "Crossing Paths" Public Art City Manager's Office/Cultural Arts Installation of a commissioned public art project"Crossing Paths" by Artist Amos Robinson at theCoronado Shores/Avenida del Sol.

Execution /
Implementation
Engineer working on drawings for installation. Artwork in production. Review of drawings by Community Development. Q2 2022 "The Knot" Public Art City Manager's Office/Cultural Arts Installation of a gifted public art piece "The Knot" at Community Center Promenade site. Execution / Implementation Engineer working on drawings for installation. Artwork in storage in city. Review of drawings by Community Development. Q2 2022 Orange Ave Commercial Public Restroom Program City Manager's Office Program partnering with local businesses with the goal
of fulfilling the continuing need for accessible public restrooms in the downtown area.

Execution /
Implementation
Onboarded two restrooms (Bistro D'Asia and Buona
Forchetta), but lost Bistro D'Asia due to restaurant
closing.

Develop outreach materials to recruit new
partners.Evaluate alternative restroom options
moving forward.

Ongoing
Historic Boat House Stewardship Master Plan City Manager's Office Inventory existing building conditions at the Coronado
Boathouse built in 1886 and assess recommendations
for improvements that prioritize short‐term repairs
and long‐term upgrades for the continued operation
of the building.

Execution /
Implementation
Completed repairs during closure of restaurant due toCOVID‐19. PSE prioritizing roof and lighting repairs, landscaping.

Continuing maintenance and preservation as
identified in the report. Ongoing
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Completed
Project Name Lead Department Co Project Description Phase Status Status Update Next Step Est. Complete Commitment Agenda Management System City Clerk
Implement a cloud‐based agenda and committee
management solution to increase the efficiency of
agenda management and improve community access
and service.

Completed.

Kettner Boulevard Sewer Point Repair Public Services & Engineering Design and construction of a Coronado sewer pipeline
repair located across San Diego Bay in Kettner
Boulevard.

Construction completed.

American Rescue Plan Act Fund Administration Administrative Services American Rescue Plan Act Fund grant administration and reporting. Funds allocated, fulfilling ongoing reporting requirements.

Public Art Master Plan City Manager's Office Update the adopted 2013 Public Art Master Plan. Council approved Public Arts Master Plan on August 17, 2021.

Housing Element Update (HEU)
Community Development
The City Council adopted the HEU in summer 2021.

The adopted HEU was submitted to CA Dept. of Housing
and Community Development. Awaiting HCD review andcomment.

Community Center, City Hall HVAC Chiller Line Project Public Services & Engineering City Hall & Community Center HVAC Chiller Line Replacement Project Construction completed.

COVID‐19 Community Testing Site City Manager's Office
Provide the Coronado community with a convenientCOVID‐19 testing location accessible within the City for individuals who are experiencing COVID‐19 symptoms
After administering over 1,000 tests, the site closed on Monday, March 29 due to decreased use as vaccination
rates rise.

COVID‐19 Coronavirus Relief Fund Administration (CARES Act) Administrative Services Administer additional COVID‐19 funding madeavailable by the State of California and the County ofSan Diego as part of the Coronavirus Aid, Relief and The City received the awarded $645,311 in CARES Act
funding.

Gas Powered to Electric Leaf Blower Ordinance City Manager's Office Promote compliance with the electric garden tool ordinance before its January 1, 2021 effective date. Public information campaign completed.

Mathewson Park Universal Playground Public Services & Engineering Design and construction of an playground renovation
at Mathewson Park to include accessible features and
more inclusive playground. Partially funded with Prop
Construction completed.

Parking Meter Replacement Project Public Services & Engineering To provide parking enforcement via License Plate
Reader (LPR) technology in lieu of traditional parkingmeters Traditional parking meters removed and LPR system
functioning.

SANDAG Go By Bike Mini‐Grant Community Development "Celebrating Coronado’s Bike Culture" – Video and Campaign Promoting Biking SANDAG terminated grants due to COVID‐19.

Airport Land Use Compatibility Plan (ALUCP) City Manager's Office Oppose San Diego County Regional Airport Authority ALUCP. Settled with the Airport Authority limiting the scope of the ALUCP and exempting residential properties with zoning‐compliant projects from overflight restrictions.

CitizenRIMS Police Services
Allow citizens to access law enforcement information
and public records to create greater transparency and
trust. Integrates with new Records Management
Completed.

Computer Aided Dispatch/Records Management System
Replacement Police Services
Replacement of Computer Aided Dispatch
(CAD)/Records Management System
(RMS)/Automated Field Reporting (AFR) software. The
Completed.

Golf Course Parking Lot Lighting Improvement Public Services & Engineering Remove and replace existing light bollards, and addadditional upgraded LED (light emitting diode) light bollards to improve illumination and energy
Construction completed.

Third, Fourth and I Avenue Storm Drain Project Public Services & Engineering 3, 4 and I Avenue Storm Drain Project Construction completed. https://coronadocity
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January - June 2022 July-December 2022 January - June 2022 July-December 2022 January - June 2022 July-December 2022 January - June 2022 July-December 2022 January - June 2022 July-December 2022 Pending Start
Long-Range Planning & Community Development
Active Initial Process
City of Coronado Projects Summary
Parks and Facilities Streets and Utilities Wastewater and Storm Drain Operations & Future Planning Cays Park Master Plan
Complete Q4 2022
Tennis Court Resurfacing
Complete Q3 2023
Historic Boat House Stewardship Master Plan
Ongoing
Lawn Bowling Green Rehab
Complete Q2 2023
North Library Grounds Rehabilitation
Spreckels Park Playground Renovation
Complete Q4 2023
Ocean Blvd Sidewalks
Complete Q2 2022
Gateway Toll Plaza Improvements
Complete Q4 2025
Wastewater Main Replacement (First & Second St)
Complete Q3 2022
Parker Pump Station
Complete Q4 2024
Point Pump Station Upgrade
Complete Q3 2022
Utility Undergrounding: Adella Ave &Ynez Place
Complete Q2 2023
Wastewater Main Replacement - Blocks 40, 70, 89
Complete Q2 2023
First Street Storm Water Pump Station Flood Relief
Complete Q4 2022
Cal Am Strand Water Main Replacement
Complete Q2 2023
Golf Course Water Recycling and Turf Care Facility
Complete Q1 2025
Neighborhood Lighting, Street Improve. 3rd/4th Streets
Utility Undergrounding: First Street
Completion pending
Utility Undergrounding: Ocean Boulevard
Utility Undergrounding: Pomona
Utility Undergrounding: Silver Strand
Website Update
Complete Q2 2022
IT Strategic Plan
Complete Q2 2022
Impact Fee Update
Complete Q3 2022
Labor NegotiationsComplete Q2 2022
Storm Drain Fund Sustainability
Complete Q4 2022
Affordable Housing
Complete Q2 2022
Sea Level Rise Plan
Complete Q2 2022
Historic Context Survey
Complete Q2 2022
Port MSA
Complete Q1 2022
Intergrated Citywide Financial Management Implementation Complete Q3 2022
Tennis Court Lighting
Complete Q1 2022
Climate Action Plan
Complete Q2 2022
Traffic Calming Master Plan
Complete Q3 2022
Hotel Del Coronado Master Plan Monitoring
Complete Q3 2022
Regional Housing Needs Assessment (RHNA) Legal Challenge Completion pending
Seaport Manhole Rehabilitation & Transbay Sewer Main Inspection Complete Q2 2023
SR-75 Shores Median Improvement
Complete Q2 2023
Lifeline Business Loan Program Administration
Complete Q4 2027
SR 75/282 Relinquishment
Reprogramming TransNet Funds for Tunnel
Cross-Border Pollution Solution Advocacy
Complete Q4 2024
Crossing Paths Public Art
Complete Q2 2022
The Knot Public Art
Complete Q2 2022
High and Very High Staff Commitment
Trinidad Pump Station
Complete Q2 2022
COSA A/V Upgrades
Complete Q1 2023
San Diego-Coronado Bridge Physical Suicide Deterrent Project Orange Avenue Restrroom Program
Ongoing
Winn Room Renovation Scoping/Design
Complete Q4 2025
Attachment 2
City of Coronado Page 113

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Category and Project Title
Facilities
Winn Room Renovation Design GF 300,000 300,000 -
JDSC Emergency Generator CDBG 149,124 72,244 76,880
Spreckels Playground Rehabilitation (NEW) GF 600,000 - 600,000 Coronado High School Audio Visual Upgrades GF 250,000 250,000 - Category Total 1,299,124 622,244 676,880
Maintenance
Lawn Bowling Green Refurbishment GF 800,000 800,000 -
Cays Park Rehabilitation Master Plan GF 117,000 117,000 - Golf Course Turf Reduction Golf 50,000 50,000 -
Integrated Citywide Financial Management Control
System GF 1,800,000 1,800,000 -
North Library Grounds Rehabilitation GF 65,000 65,000 - Police Station Generator Installation GF 115,000 115,000 - Fiber Optics Cabling Fire Services GF 100,000 100,000
Annual Public Arts GF 25,000 25,000 -
Aquatic Center & Tennis Court Lighting FRF 545,000 545,000 - Tennis Court Resurfacing GF 130,000 130,000 -
Category Total 4,647,000 4,647,000 -
SR-75 Median Shores GF 440,000 440,000 -
Intersection Improvements at 5 Points GF 63,675 63,675
Street Preventative Maintenance (Annual ProgramFY2021-22) (NEW) HUTA 400,000 0 400,000 Bulb-outs on SR-75 GF 373,000 373,000 -
Coronado Gateway Tolls, Earmark
Funds 5,310,688 5,310,688 -
First Street Access Road GF, HUTA 175,000 175,000 -
Street, Curb & Gutter FY 2021-22 (NEW) TN 1,050,000 - 1,050,000 Street, Curb & Gutter FY 2018-19 & FY 2019-20
Annual Program GF, TN, RMRA 2,643,000 2,643,000 -
Neighborhood Lighting & Street Improvements
Along Third and Fourth Streets Tolls 550,000 550,000 -
Ocean Boulevard Sidewalk Enhancement
Feasibility Design GF, RMRA, TN 2,540,398 2,540,398 -
Pomona Avenue and Underground Utility Design GF, 20A Funds 600,000 600,000 - Street, Curb & Gutter FY 2020-21 HUTA, TN,
RMRA 869,552 869,552 -
Third, Fourth & I Avenue Improvements HUTA, SD,
Tolls, RTCIP 3,323,450 3,323,450 -
Category Total 18,538,763 17,088,763 1,450,000
Parker Pump Station Rehabilitation WW, GF 1,214,000 1,214,000 - Streets and Right of Way Improvements
Wastewater and Storm Drain (WS)
Master Capital Projects List For Fiscal Year 2021-22

BY PROJECT CATEGORY
Funding
Source(s)
Estimated Total
Project Cost
Prior Yr(s)
Approp.

Adopted
FY 2021-22
Attachment 3
City of Coronado Page 114
Special Waste Site SD 250,000 250,000 -
Wastewater Main Priority Sanitary WW 1,100,000 - 1,100,000 Pump Station Conversion and Upgrade (Trinidad) WW 1,174,000 1,174,000 - Pump Station Evaluation & Repairs (Point) WW 435,000 435,000 - Satellite Water Recycling and Turf Care Facilities GF 840,000 840,000 - Seaport Manhole Rehabilitation & Transbay Sewer
Main (Backup Line) Inspection WW 250,000 250,000 -
Country Club Infiltration Reduction SD 750,000 750,000 - Wastewater Main Replacement Program FY2016-
17 WW 1,025,563 1,025,563 -
Wastewater Main Replacement Program FY2015-
16 WW 1,200,000 1,200,000 -
First Street Storm Water Pump Station Flood Relief WW 750,000 750,000 - Trash Amendment Installation (NEW) SD 70,000 - 70,000
Category Total 9,483,563 8,313,563 1,170,000
33,968,450 30,671,570 3,296,880
Projects Pending Funding
Bandel Storm Line Infiltration SD 600,000
Cays Channels Bathymetric Survey GF 100,000
Downtown Enhancement Ph. III - 800 Block GF 1,100,000
Downtown Enhancement Ph. IV - 100 Block GF 1,225,000
Intersection Improvements at SR-75, RH Dana
Place, Churchill Place GF 60,000
Police Vehicle Evidence Storage GF 40,000
Shores Sidewalk Repairs GF 150,000
Storm Water Access Points GF, TN 150,000
Recreational Facility LED Light Project GF 150,000
Fire Services PPE Carcinogen Reduction Lockers GF 1,000,000 Aquatic Center Deck Replacement and Pool Plaster FRF 1,336,000 TOTAL 6,311,000
Projects not on Quarterly Tasks and Project Progress Report TOTAL CIP:

City of Coronado Page 115

CITY COUNCIL STAFF REPORT
January 18, 2022 10e

RECEIVE THE PROPOSED SCHEDULE FOR THE CORONADO CAYS PARK MASTER PLAN

PROJECT
RECOMMENDATION:

Accept the proposed schedule for the Coronado Cays Park Master Plan Project.

BACKGROUND:

Coronado Cays Park (Park), located along Coronado Cays Boulevard and adjacent to its intersection with Grand Caribe Causeway, is the City’s largest park, totaling approximately 15 acres. The City initiated a Park master planning effort to plan for needed rehabilitation and to identify other new or changed elements to support the Park and community needs for decades to come. This effort began in July 2019 but was temporarily halted due to the COVID-19 pandemic from March 2020 through April 2021.

In December 2021 the City Council approved a modification to the contract with the City’s consultant, Van Dyke Landscape Architects (VDLA), to realign the planning process to the original approach that includes development of three master plan alternatives and is supported by transparent, comprehensive public engagement efforts. The Council requested a revised project schedule to be presented to the public and Council in January 2022 as well as a report with data on existing field use within the Park to be presented at a subsequent meeting.

ANALYSIS:

City staff and VDLA developed the proposed schedule as presented in Attachment A. The schedule reflects the following considerations:
1) Includes the Council’s request from the December 7, 2021 City Council meeting to receive a report on field use data and the opportunity to provide direction regarding field use policies at a City Council meeting in February or March 2022.
2) Assumes a possible scenario in which all previous work on concept alternatives must be redone.
3) Provides time to publicize concepts and graphics ahead of all public meetings. 4) Provides one month for public participation in an online survey regarding draft master plan concepts.

The proposed schedule reflects VDLA’s current scope of work as approved on December 7, 2021.

At the Council’s discretion, optional tasks can be incorporated into the scope for an additional fee.

Optional tasks include another online survey before the development of the three options to determine public interest in park amenities at $2,940 and/or supplementary public workshops at $2,720 per meeting.

City of Coronado Page 116
Public Outreach
The City is initiating a robust public outreach campaign that aligns with the anticipated schedule to promote public awareness of the Cays Park Master Plan project. This will be accomplished using a combination of strategies and platforms, including press releases, social media posts, banners, news ads as well as print and video materials tied to upcoming public meetings and key project dates and deadlines. These efforts will ensure that the City is reaching the community with information about how to participate in the planning process.

City Manager’s Office staff will provide regular updates to the dedicated Cays Park Master Plan project page on CommentCoronado.org. Subscribers to project notifications will receive alerts when new information becomes available, such as public meeting dates and opportunities to provide feedback via the survey. The City Manager’s Weekly Update now includes a standing section on the master plan for interested community members. Following the approval of the proposed project schedule, direct mailers to Cays community members will be sent notifying them of the restarted process and providing information on how to stay up to date on the project.

Additional mailers around key project milestones are planned. Videos on the planning process will show on Coronado-TV, social media and available on the CommentCoronado.org project page.

In addition to the public workshops hosted by consultant VDLA, staff will supplement outreach efforts by conducting special presentations prior to the development of the final concept, e.g. to the Cays HOA and other interested stakeholders. Outdoor events in the park to solicit feedback on the three draft alternatives and draft final concept are also being planned as well as exhibits at other City sites, like the Winn Room. Staff will continue to provide regular updates to the Parks and Recreation Commission on the status of the process during their public meetings which offers another informational/review opportunity for the community.

As the project develops, staff will closely guide the public engagement and outreach strategy to ensure there is community awareness of the opportunities for engagement.

FISCAL IMPACT:

None.

ALTERNATIVE:

The City Council may request changes to the proposed project schedule and scope of work.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required. The City Manager’s Weekly update included a notice to the community that this item is being considered by the Council. Staff also notified the Cays HOA and subscribers to the Coronado Cays Master Plan page on CommentCoronado.org.

ATTACHMENTS:

1. VDLA Next Steps & Proposed Schedule
Submitted by: City Manager’s Office / Dominique Albrecht City of Coronado Page 117
Attachment 1 – Cays Park Master Plan Next Steps & Proposed Schedule Coronado Cays Park Master Plan
Next Steps Proposed
Schedule
1) Review all data/public feedback obtained to date including all emails and resident-initiated survey results. Dec 2021 – Jan 2022 2) Review the following documents related to field use:
a. City’s Athletic Field Use and Allocation Policy;
b. Field use data (includes post-Covid data for April 2020- December 2021);
c. Recurring Permitted Use Group Information;
d. Field Rest Calendar;
e. Port MOU – Tidelands Park Field Usage and Maintenance Agreement
f. Field Use Reservation Applications For January-June 2022 Period
Dec 2021 – Jan 2022
3) COUNCIL REQUEST: Report to Council on field use and receive direction as needed. Feb – March 2022
4) Develop three (3) feasible master plan alternatives and cost estimates for the park. Alternatives will be heavily supported with renderings/graphics (up to 17 renderings and 3 cross sections).

Feb – April 2022
5) Hold two (2) public workshops to present master plan alternatives. May 2022 6) Issue on-line survey (open for approx. 4 weeks) to solicit feedback on master plan alternatives. May 2022
7) Present on-line survey results to Parks and Recreation Commission July 2022 8) Develop final draft concept for Master Plan and cost estimates July – Sept 2022 Oct – Nov 2022
Oct – Nov 2022
9) Draft Master Plan Presentations to:
i. Coronado Cays HOA
ii. Parks and Recreation Commission
iii. City Council Nov – Dec 2022
City of Coronado Page 118

Coronado City CouncilJanuary 18, 2022

Coronado City Council
January 18, 2022