June 20, 2023 Coronado City Council Minutes Page 87
MINUTES OF THE
REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, June 20, 2023
2:30 p.m. Closed Session Special Meeting
4:00 p.m. Regular Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER/ROLL CALL
The Closed Session Special Meeting of the City Council was called to order at 2:31 p.m. on Tuesday, June 20, 2023 in the City Council Chamber at City Hall with Mayor Bailey presiding.
A Quorum of members was present to conduct a meeting with the following results.
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka; Mayor
Bailey
Absent (0) None
Also Present (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. ANNOUNCEMENT OF CLOSED SESSION
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code section 54956.9(e)(1)
a. Three (3) of Potential Case(s)
4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code section 54956.9(d)(1), - (d)(1) DocuSign Envelope ID: 918636CE-3074-4D6E-8665-9C84E49AFDCD June 20, 2023 Coronado City Council Minutes Page 88
a. Jane Doe v. Roe School; Roe Police Department, et al.
San Diego Superior Court Case No. 37-2022-00047230
b. Jill LaSpina-Branch v. City of Coronado, et al
San Diego Superior Court Case No. 37-2023-00020933-CU-OE-CTL
5. COMMUNICATIONS ORAL: None.
6. ADJOURN TO CLOSED SESSION:
Mayor Bailey announced that Closed Session adjourned at 3:32 p.m. and direction was provided.
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:01 p.m. on Tuesday, June 20, 2023 in the City Council Chamber at City Hall with Mayor Bailey presiding.
A Quorum of members was present to conduct a meeting by the following results.
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka; Mayor
Bailey
Absent (0) None
Also Present (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
Deputy City Clerk/Agency Secretary Kelsea Holian
2. INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Bailey led the Pledge of Allegiance.
3. MINUTES
A motion to approve the minutes of the Regular Meeting of June 6, 2023 with corrections was made by Councilmember Downey and seconded by Councilmember Tanaka.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
4. CEREMONIAL PRESENTATIONS:
4a. Proclamation: Parks & Recreation Month
Mayor Bailey read and presented the proclamation for Parks & Recreation Month to Tim Farmer, Director of Recreation and Golf Services.
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5. CONSENT CALENDAR
A motion to approve the Consent Calendar was made by Councilmember Tanaka and seconded by Councilmember Downey.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
5a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL
OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all Ordinances on the agenda.
This item was approved under the Consent Calendar.
5b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE
CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FISCAL YEAR 2022-23
Recommendation: Approve the Warrants as certified by the City/Agency Treasurer.
This Financial Report was approved under the Consent Calendar. 5c. APPROVAL OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, ADOPTING THE FISCAL YEAR 2023-24
ROAD MAINTENANCE AND REHABILITATION ACCOUNT PROPOSED LIST
OF PROJECTS IN ACCORDANCE WITH THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017” AND APPROPRIATE FUNDS
Recommendation: Approve “A Resolution of the City Council of the City of Coronado, California, Adopting the Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account (RMRA) Proposed List of Projects in Accordance with the Road Repair and Accountability Act of 2017” and establish new RMRA Operations/Maintenance budget account with an appropriation of $300,000.
Resolution No. 2023-27 approved under the Consent Calendar. 5d. AUTHORIZE THE CITY MANAGER TO EXECUTE A TASK ORDER IN THE AMOUNT OF $450,000 WITH WEST COAST ARBORIST, INC. FOR AS NEEDED TREE TRIMMING SERVICES FOR FISCAL YEAR 2023-24
Recommendation: Authorize the City Manager to execute a Task Order in the amount of $450,000 with West Coast Arborist, Inc., for as needed tree trimming services for fiscal year 2023-24.
This item was approved under the Consent Calendar.
5e. AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A MULTIYEAR EXTENSION AGREEMENT FOR THIRD-PARTY GENERAL LIABILITY
AND PROPERTY DAMAGE CLAIMS ADMINISTRATION WITH GEORGE HILLS COMPANY INC., FOR AN AMOUNT NOT TO EXCEED $37,800 IN THE FIRST YEAR AND 3-5% ANNUAL ADJUSTMENTS IN SUBSEQUENT YEARS
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Recommendation: Authorize the City Manager to execute a multi-year extension agreement with George Hills Company Inc. for third-party general liability and property damage claims administration on behalf of the City of Coronado, for an amount not to exceed $37,800 in the first year and 3-5% annual adjustments in subsequent years.
This item was approved under the Consent Calendar.
6. ORAL COMMUNICATIONS:
Todd Little, Executive Director of Discover Coronado, provided comments regarding the Coronado Tourism Improvement District/Discover Coronado and the current state of tourism in Coronado.
Kathryn Clark provided comments regarding the Cat City Manager Fundraiser being held by the Pacific Animal Welfare Society (PAWS).
7. CITY MANAGER REPORT:
Tina Friend, City Manager, announced that the US Navy is beginning a public scoping period to determine the feasibility of housing a third aircraft carrier for up to 180 days a year and that public scoping meetings will be held in Coronado, Imperial Beach, and San Diego.
City Manager Friend provided an update on Assembly Bill 825 regarding bicycles on sidewalks and noted that there will be exclusions for downtown areas that are adjacent to a highway.
8. PUBLIC HEARING:
8a. PUBLIC HEARING: PUBLIC HEARING: PROPOSITION 218 SOLID WASTE RATE HEARING FOR APPROVAL OF “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, APPROVING THE RATE ADJUSTMENTS FOR SOLID WASTE SERVICES”
Denise Johnson, Administration Manager, presented the staff report.
Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item. No one asked to be heard; therefore, he closed the public hearing.
A motion to adopt Resolution 2023-28, “A Resolution of the City Council of the City of Coronado, California, Approving the Rate Adjustments for Solid Waste Services” was made by Councilmember Tanaka and seconded by Councilmember Downey.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
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9. COMMISSION AND COMMITTEE REPORTS: None.
10. COUNCIL BUSINESS
10a. Council Reports on Inter-Agency Committee and Board Assignments:
None.
10b. CONSIDERATION OF ONE NEW MEMBER AND REAPPOINTMENT OF
DAVID SPATAFORE TO SERVE AT-LARGE ON THE CORONADO TOURISM
IMPROVEMENT DISTRICT BOARD/DISCOVER CORONADO
A motion to reappoint David Spatafore as an at-large member to the Coronado Tourism Improvement District Board/Discover Coronado to serve a term to expire June 15, 2026 was made by Councilmember Downey and seconded by Councilmember Tanaka.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Colleen Cavalieri provided comments regarding her qualifications and her interest in being appointed.
Sue Gillingham provided comments regarding her qualifications and her interest in being appointed.
Mayor Bailey reviewed the voting methodology that the City Council would use.
The City Clerk called the names and recorded the votes as follows:
Whitney Benzian 2 Votes
Colleen Cavalieri 3 Votes
Sue Gillingham 3 Vote
The City Clerk called the names and recorded the votes for the second round as follows:
Colleen Cavalieri 4 Votes
Sue Gillingham 1 Vote
A motion to nominate Colleen Cavalieri to serve a term set to expire June 15, 2026 on the Coronado Tourism Improvement District/Discover Coronado was made by Mayor Bailey and seconded by Councilmember Tanaka.
The motion carried by the following results.
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Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
10c. AUTHORIZE THE RELEASE OF THE DRAFT HISTORIC CONTEXT STATEMENT AND CITYWIDE SURVEY FOR A 60-DAY PUBLIC REVIEW AND
COMMENT PERIOD
Tricia Olsen, Associate Planner, presented the staff report. Information included the Historic Context Statement timeline, survey area, tier assignments, and staff recommendation.
A motion to accept the draft document and authorize staff to initiate a 60-day public comment period was made by Councilmember Donovan and seconded by Councilmember Downey.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
10d. REVIEW AND ALLOCATE THE FISCAL YEAR 2023-24 COMMUNITY
GRANT PROGRAM AWARDS
Kelli Maples, Management Analyst, presented the staff report. Information included the amount of grant requests, score analysis, and funding recommendation options.
Councilmember Duncan asked Ms. Maples if the readers were aware of the scoring system and that scores under 75% would not be recommended for funding. Ms. Maples replied that the grant readers were provided with overview of the process and guidelines.
Rena Clancy, Executive Director of the Coronado Chamber of Commerce, provided comments regarding the Chamber’s work and how previous grant funding from the City has helped the organization to grow.
Mayor Bailey asked Ms. Clancy how much additional funding the Chamber was seeking that was not recommended in the grant process. Ms. Clancy replied that one grant totaling $48,000 fell below the score threshold due to a single low score.
Phil Imming, Director of the Coronado Community Band, made himself available for questions.
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Mayor Bailey highlighted the significant difference between the amount requested by the Coronado Community Band and the recommendation from the scorers. Mr. Imming mentioned that part of the decrease was due to proposed reductions by the Cultural Arts Commission and stated that the organization was exploring additional funding sources.
Sarah Stillman, President of the Coronado Floral Association, provided comments regarding rising rental costs and how their grant request factors into future event plans.
Mayor Bailey mentioned previous discussions about purchasing the necessary tents for the event instead of renting them every year and asked Ms. Stillman if they had given any further thought to that idea. Ms. Stillman responded that the Association lacked the manpower to construct the tents and cited additional liability benefits associated with using a rental service.
Robert Kracht, Interim President of the Coronado Fourth of July, provided comments regarding the influx of volunteers and entertainment that the organization would like to host as part of next year’s event.
Councilmember Donovan asked what the organization would have to give up if they did not receive full funding. Mr. Kracht replied that they were hopeful to make up the difference through fundraising but acknowledged that if a cut had to be made, pre-parade entertainment would be reduced. He also mentioned the cost-cutting decisions already taken, such as reducing the size of the firework shells, which in turn reduced the cost of perimeter fencing and security.
Dave Landon, President of the Coronado Historical Association (CHA), provided comments on the CHA's recent exhibits and how their grant funds were utilized.
Councilmember Donovan asked what the CHA would have to give up if they did not receive full funding. Mr. Landon replied that the exhibits, opening hours, and the archive would be most affected.
Judy Weisman, Vice Chair of the Coronado Hospital Foundation, provided comments regarding the Foundation’s grant request.
Councilmember Duncan inquired about the types of expenditures in the Foundation's operating budget and the use of endowment interest. Ms. Weisman responded that endowment interest is spent on offices, staff, and donations to the hospital.
Doug St. Denis, founder of the Coronado Island Film Festival (CIFF), and Meridee Book, Chief Executive Officer, provided comments regarding the economic development grant funding.
Mayor Bailey asked about the promise made not to request additional funding after the three-year mark. Ms. Denis replied that financial sustainability had not been achieved at this time. Ms. Book added that hospitality costs had drastically increased due to inflation and the pandemic, requiring additional funding.
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Councilmember Duncan asked about the readers' scores, and Ms. Book provided information on the scores along with funding recommendations and the Village Theater's offer to buy out the entire theater during the Film Festival.
Melissa Piece, Coronado Junior Woman’s Club member, provided comments regarding the Club’s annual event, A Taste of Coronado.
Mayor Bailey inquired about the need for funding this year, and Ms. Piece explained that the event had grown, including increased attendance, and that the funding would ensure a smooth process.
Councilmember Tanaka asked if the grant requested was for printing, advertising, and tickets as noted in the Staff Report. Ms. Piece confirmed this and mentioned that the amount requested was the same as what was spent last year.
Brian Emme, Coronado Little League Treasurer, provided comments regarding their grant request, including operating costs, basic infrastructure updates and maintenance.
Councilmember Downey asked whether maintenance of the fields and infrastructure updates were part of the agreement with the City. Mr. Emme confirmed that it was part of the agreement, mainly for supporting Bradley Facility within the Village.
Penny Rothchild and Jennifer Franks, founders of the Coronado Music and Arts Foundation, provided comments regarding the Foundation’s music festival and made themselves available for questions.
Douglas Metz, Coronado Philharmonia, provided comments regarding the Orchestra’s recent concerts and the goals of the organization.
Michelle Gilmore, President and Chief Executive Officer of the Coronado Schools Foundation, provided comments regarding the Coronado Art and Wine Festival.
Councilmember Donovan asked if the Art and Wine Festival was a fundraising event for the Coronado’s School Foundation, and where the funds raised would be spent. Ms.
Gilmore confirmed it was a fundraising event and the funds were to be used for the Arts programs.
Michelle Gilmore, President and Chief Executive Officer of the Coronado Schools Foundation, provided background on the Coronado School Foundation’s grant for a high school robotics club.
Councilmember Downey asked if the funds would be used for the High School’s robotics club. Ms. Gilmore confirmed that the robotics club is currently only available in the middle school and noted primary funding sources.
Amy Steward, President of the Emerald Keepers, provided comments regarding the Emerald Keepers' work and requested that the Council consider allocating funding to the organization's community programs and outreach.
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Denise Donato-McConnell, President of Friends of Children United Society (FOCUS), presented a video showing the work of the organization.
Councilmembers inquired about how the funds would be used to accomplish FOCUS' mission. Ms. Donato-McConnell explained that the funds are utilized to fulfill requests from local children's charities rather than providing direct funding.
Mayor Bailey called for a short recess at 5:57 p.m. and Council reconvened at 6:32 p.m.
Karla Robles, Executive Director of Coronado MainStreet, provided comments regarding the organization’s purpose and information on how they plan to use the community grant funds.
Mayor Bailey asked about the percentage of funds used for the Motorcars on MainStreet event and how the remaining grant funding would be utilized. Ms. Robles stated that 35% of the funds were used for motorcars, while the rest was allocated to the currency program, downtown monitoring program, and business support program.
Councilmember Donovan asked about the personnel costs, to which Ms. Robles clarified that she was the only employee, and all other support came from volunteers.
Jon Nolan, Chair of the Memorial Day Ceremony Planning Committee, provided comments regarding their event and how they plan to use the community grant funds.
Mayor Bailey asked how the requested funds would impact the event. Mr. Nolan replied that the money would be used for auxiliary that would allow remaining funds to be deviated towards scholarships.
Elena Vizuet, Artistic Director of Musica Vitale, and Nicole Baller, Education and Outreach Officer, provided comments regarding the organization’s services.
Mayor Bailey asked about the structure of memberships and organization’s overall budget and its funding sources. Ms. Vizuet replied that membership varies based on the event, that the funding was comprised of donations, fundraising and ticket sales, and that the overall budget was approximately $80,000.
Councilmember Duncan asked about ticket sales and increase in this year’s grant request. Ms. Vizuet replied that tickets are range from $10-$25, and that the increase was for the continuation of attracting high-level performers.
Jennifer Stein, Senior Manager of Fund Development for Pacific Animal Welfare Society (PAWS), provided comments regarding their grant requests.
Mayor Bailey noted that the City of Coronado contracts with PAWS for animal services and that PAWS continuously fundraises to fulfill the organization’s mission and asked Ms.
Stein to further elaborate on the grant requests. Ms. Stein replied that additional funds would be for community events, vaccine clinic, and community education.
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Betty Mohlenbrock, Founder and President of Reading Legacies, provided comments regarding their grant request and the importance of introducing children to books.
Georgia Farrell, Executive Director of Safe Harbor Coronado, utilized a PowerPoint to demonstrate the work of the organization.
Mayor Bailey asked how many members of the community receive the services. Ms.
Farrell stated that approximately 100 community members receive their services and added that they also work with high school students.
Kathryn Clark provided comments regarding a proposed economic development initiative.
Rich Rady spoke in support of Safe Harbor Coronado.
Marvin Heinze provided comments regarding the Council’s deliberations.
Councilmember Downey indicated her recusal for the Coronado Fourth of July and Safe Harbor Coronado items.
Councilmember Donovan reviewed the requested funds proportions and observed a limited amount of economic development grant requests. Councilmember Donovan remarked on the high number of organizations seeking the maximum amount or significantly more than in previous years' requests. He proposed a reconsideration of the grant policy, endorsing Option B as outlined in the staff report. Additionally, he suggested allocating an additional $12,000 towards Emerald Keepers' unfunded programs.
Councilmember Tanaka discussed the new grant structuring process, highlighting that certain applications lacked sufficient information regarding the utilization of requested funds. Councilmember Tanaka expressed a preference for Option A but expressed willingness to support Option B. Furthermore, he voiced support for awarding $84,000 to Coronado's Floral Association.
Councilmember Duncan pointed out that one reader's score had an excessively significant impact on the final funding determination and suggested that reader scores should serve as advisory rather than decisive. Councilmember Duncan emphasized the need to update the grant policy and review the groups that requested substantial increases in their funding. He further recommended evaluating each organization's request individually to determine whether it should receive funding and in what amount.
Councilmember Duncan proposed not funding the Coronado Hospital Foundation but providing funding to Coronado's Floral Association, Villa Lobos, and Emerald Keepers.
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Councilmember Downey expressed support for a 70% cut-off point and proposed a reevaluation of the grant funding proportions. Additionally, she suggested increasing ticket prices for certain organizations and requiring applicants to disclose amounts donated by residents as part of the grant application. Councilmember Downey further advocated for funding organizations that directly benefit the community rather than donating money to other organizations or causes using the City's grant funds. She also favored supporting organizations that request reduced funding each year.
Councilmember Downey specifically mentioned her support for funding Emerald Keepers.
Mayor Bailey concurred with Councilmember Donovan regarding concerns about potential manipulation of the system, the necessity to reassess the grant process, and the failure of some organizations to meet community objectives.
Council discussed grant funding allocations for each organization that were to be increased or reduced and applied an overall reduction of allocations by 1.4%.
A motion to approve the staff recommendation for grant funding allocations with the following changes: provide increases to the Coronado Visitor Center Website ($34,882), Coronado Flower Show ($11,859), Production of the Annual CIFF 2023 ($25,000), Robotics Team Expansion Request ($9,317), Community Programs & Outreach (38,425), Home-Town Traditions ($8,613), and Behavior Expansion Grant ($26,835); reduce allocations to Parade (-$3,000), C-arm Imaging Equipment (-$72,144), CPO 2023-2024 Season (-$23,072), 2023-2024 Mainstage and In-School Programming (-$16,966), Crown City Chorale General Operating Support (-$6,413), Storybook Inspirations (-$8,000), Coronado Residency (- $6,514), and Coronado School Outreach (-$4,930); and reduce overall allocations by 1.4% was made by Mayor Bailey and seconded by Councilmember Tanaka.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Recuse: (1) Councilmember Downey on Coronado Fourth of July and SAFE items
11. CITY ATTORNEY: None.
12. COMMUNICATIONS - WRITTEN: None.
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13. ADJOURNMENT
Mayor Bailey adjourned the Regular Meeting at 8:26 p.m.
Approved: July 18, 2023
___________________________________
RICHARD BAILEY, Mayor of the
City of Coronado
Attest:
___________________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
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