March 1, 2022 Coronado City Council Minutes Page 39
MINUTES OF THE
REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, March 1, 2022
3:00 p.m. Closed Session Special Meeting
4:00 p.m. Regular Meeting
1. CALL TO ORDER/ROLL CALL
The Closed Session Special Meeting of the City Council was called to order at 3:01 p.m. on Tuesday, March 1, 2022 in the City Council Chamber at City Hall with Mayor Bailey presiding.
A Quorum of members was present to conduct a meeting with the following results.
Present: (5) Councilmember Donovan; Councilmember Heinze; Councilmember Sandke; Councilmember Tanaka; Mayor
Bailey;
Also
Present
(3) City Manager/Agency Executive Director Tina Friend
City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Jennifer Ekblad
2. ANNOUNCEMENT OF CLOSED SESSION
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
a. Labor Negotiations
Agency Designated Representative: Tina Friend, City Manager Employee Organization(s): Self Represented and Executive Management Officers' Association (POA)
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 40
4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Government Code section 54956.8
a. Real Property Negotiations
Property: State Routes 75 and 282
City Negotiator: Tina Friend, City Manager
Negotiating Parties: State of California
Under Negotiation: Terms
5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Pursuant to Government Code section 54956.9(d)(1)
a. Jason Clements v. City of Coronado
Claim No. 568713
6. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Pursuant to Government Code section 54956.9(d)(2)
a. One (1) Potential Case
7. COMMUNICATIONS ORAL: None.
8. ADJOURN TO CLOSED SESSION: 3:01 P.M.
Mayor Bailey announced that the Closed Session Special Meeting adjourned at 3:58 p.m. and the Regular Meeting would begin at 4:05 p.m.
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:05 p.m. on Tuesday, March 1, 2022 in the City Council Chamber at City Hall with Mayor Bailey presiding.
A Quorum of members was present to conduct a meeting with the following results.
Present: (5) Councilmember Donovan; Councilmember Heinze; Councilmember Sandke; Councilmember Tanaka; Mayor
Bailey
Also
Present
(3) City Manager/Agency Executive Director Tina Friend
City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Jennifer Ekblad
2. INVOCATION AND PLEDGE OF ALLEGIANCE
Girl Scout Troop 6530 lead the Pledge of Allegiance.
At this time, Mayor Bailey decided to present the Proclamation for Girl Scout Week.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 41
4. CEREMONIAL PRESENTATIONS:
Mayor Bailey presented the proclamation for Girl Scout Week to Troop 6530.
Carol Dedrich, Chief Executive Officer of San Diego Girl Scouts provided comments and thanked the City Council.
3. MINUTES
Approval of the minutes of the Regular meeting of February 15, 2022. A motion to approve the minutes was made by Councilmember Tanaka and seconded by Councilmember Heinze.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember
Heinze; Councilmember Sandke;
Councilmember Tanaka; Mayor Bailey
5. CONSENT CALENDAR
A motion to approve this Consent Calendar was made by Councilmember Donovan and seconded by Councilmember Heinze.
This motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember
Heinze; Councilmember Sandke;
Councilmember Tanaka; Mayor Bailey
5a. Approval of Reading by Title and Waiver of Reading in Full of Ordinances on this Agenda
Approval of Reading by Title and Waiver of Reading in Full of Ordinances on this Agenda
This item was approved under the Consent Calendar.
5b. Review and Approve that the Warrants, as Certified by the City/Agency Treasurer, are all Correct, Just, and Conform to the Approved Budget for Fiscal Year 2021-22
Review and Approve that the Warrants, as Certified by the City/Agency Treasurer, are all Correct, Just, and Conform to the Approved Budget for Fiscal Year 2021-
22. This Financial Report was approved under the Consent Calendar. 5c. or the City and the
Successor Agency of the Community Development Agency for the City of Coronado for the Quarter ending December 31, 2021
Examine the quarterly Reports on Investments and order them filed.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 42
This Report was approved under the consent agenda.
5d. Authorize the 2022 Summer Shuttle Program, Appropriate $192,312 from the General Fund Reserve, and Authorize the City Manager to Execute a Contract with the San Diego Metropolitan Transit System (MTS) to Operate the Free Summer Shuttle
Authorize the 2022 Summer Shuttle Program, appropriate $192,312 from the General Fund Reserve, and authorize the City Manager to execute a contract amendment with San Diego Metropolitan Transit System (MTS) to: 1) operate the Free Summer Shuttle (FSS) from May 27 through September 5, 2022, at 15-minute intervals; 2) operate a free bus service from the Coronado Cays to the Community Center on Monday, July 4, at 30-minute intervals; and 3) make an initial purchase of 1,000 MTS day passes for distribution to the Coronado Cays This Contract was approved under the consent agenda.
5e. Authorize the City Manager to Award a Sole Source Agreement for Split Cycle Optimization Technique (SCOOT) 360 Software Licensure and Technical Support Services to Yunex, LLC, in an mount not to exceed $180,000 for a Three75
Authorize the City Manager to execute a sole source agreement with Yunex LLC, for SCOOT 360 software licensure and technical support in an amount not to exceed $180,000 for a three75 (SR-75).
This Contract was approved under the consent agenda.
5f. Authorize the City Manager to Award a Service Agreement with Merjan Enterprises, Inc. doing Business as SOV Security for Design, Technical Support, Preventive Maintenance and As-Needed Repairs of City-Wide Security Alarms, Access Controls, Intercom Systems, Monitoring, and Camera Systems in an Amount Not to Exceed $398,668, and Authorize the City Manager to Exercise Two One-Year Renewal Options
Authorize the City Manager to execute a service agreement with Merjan Enterprises, Inc., doing business as (dba) SOV Security for design, technical support, and scheduled monthly and annual preventive maintenance and asneeded repairs of the security alarms, access controls, intercom system, monitoring and camera systems at all city locations in an amount not to exceed $398,668 for a three-year term; and authorize the City Manager to exercise two renewal option years, for a maximum five-year contract term.
This Contract was approved under the consent agenda.
5g. Authorize the City Manager to Execute an Amendment to the Heating, Ventilation, Air Conditioning (HVAC) Preventive Maintenance and Repair Service Agreement with Countywide Mechanical Systems, Inc. for an Additional $62,982 and a Not to Exceed Maximum Contract Sum $412,886 Attachment 2
March 1, 2022 Coronado City Council Minutes Page 43
Authorize the City Manager to execute an amendment to the HVAC Preventive Maintenance and Repair Service Agreement with Countywide Mechanical Systems, Inc. to increase the preventive maintenance and repair service agreement by $62,982 and approve a not-to-exceed maximum contract sum of $412,886.
This Contract was approved under the consent agenda.
6. ORAL COMMUNICATIONS
Carolyn Rogerson provided comments regarding term limits for councilmembers and emphasized consideration potential impacts.
7. CITY MANAGER REPORT: None.
8. PUBLIC HEARING:
8a. PC 2022-02 - 1417 Orange Avenue - Request for a Change in the Project Description and Permit Amendments to the Villa Capri Hotel Replacement Project (Special Use Permit (PC 2019-05), Coastal Permit (CP2019-03), and Parking Plan (PC 2019-07))
Adopt a resolution (Attachment 1) to (1) approve the proposed amendments to the Villa Capri Hotel Replacement Project (Project) that changes the Project description, decreases excavation, and replaces the on-site underground parking with utilization of existing excess parking spaces on the property immediately to the north at 1415 Orange Avenue to satisfy the P
extend Project approvals to March 3, 2024; and (3) find that these actions do not trigger subsequent or supplemental environmental review under the California Environmental Quality Act (CEQA) or require a supplement or amendment to the approved Mitigated Negative Declaration (MND).
Jesse Brown, Senior Planner, presented the staff report utilizing a PowerPoint presentation.
Councilmember Heinze inquired if the elevations would change.
Mr. Brown indicated that they would not.
Councilmember Tanaka asked about consequences if the hotel did not operate a 24/7 valet and what the penalties would be.
Mr. Brown answered that the resolution provided for enforcement options.
Johanna Canlas, City Attorney, answered that the municipal code provides for administrative remedies, criminal penalties, or civil injunctive relief.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 44
Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item in any way. No one asked to be heard; therefore, he closed the public hearing.
A motion to adopt this resolution was made by Councilmember Tanaka and seconded by Councilmember Sandke.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember
Heinze; Councilmember Sandke;
Councilmember Tanaka; Mayor Bailey
9. COMMISSION AND COMMITTEE REPORTS: None.
10. COUNCIL BUSINESS
10a. Council Reports on Inter-Agency Committee and Board Assignments Councilmember Sandke recognized the work of MTS on the Summer Shuttle Program and reported working with them regarding the ferry and bus service.
Councilmember Tanaka reported attending the Winn Room Subcommittee meeting.
Councilmember Heinze reported attending the Winn Room Subcommittee meeting and noted they had asked staff to provide additional lower cost options. 10b. Extension of Temporary Outdoor Dining Allowances
Extend the temporary outdoor seating permit program and the waiver of parking requirements through September 30, 2022.
Rich Grunow, Director of Community Development, presented the staff report and was available for questions.
Councilmember Donovan inquired how many businesses have taken over parking spaces.
Mr. Grunow estimated 4-6 businesses that are using parking spaces for outdoor dining.
Councilmember Sandke inquired as to any changes related to parking availability.
Mr. Grunow indicated he had not heard any complaints.
Mayor Bailey asked if there were any current issues with the parking situation.
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March 1, 2022 Coronado City Council Minutes Page 45
Mr. Grunow answered that many of the businesses are very compliant and that he was not aware of any parking issues.
Councilmember Heinze asked for a comparison of outdoor dining before and after the pandemic, Alcoholic Beverage Control (ABC) rules related to outdoor dining, path of travel, and regulations regarding tents.
right of way and path of travel s position related to tents.
Karla Robles, Executive Director of MainStreet Coronado, voiced support for the outdoor dining program and emphasized concerns related parking.
Eddie Warner spoke in favor of the outdoor dining program and expressed concerns related to parking.
Rena Clancy, Executive Director of Coronado Chamber of Commerce, spoke in favor of the outdoor dining program and requested the City Council consider an indefinite extension of the program.
Councilmember Donovan questioned if there were legal issues associated continuing to extend the outdoor dining program.
Johanna Canlas, City Attorney, answered that at this time there is no recognized vulnerability.
Councilmember Donovan provided comments in favor of this item but expressed he is not supportive of extending indefinitely.
Councilmember Heinze expressed concerns regarding public safety related to this program and spoke in favor of extending the program through September or until the state of emergency is ended. Councilmember Heinze also requested the Council change the path of travel to 7.5 feet for consistency.
Councilmember Tanaka agreed with Councilmembers Donovan and Heinze regarding their comments. Councilmember Tanaka also voiced support for the staff recommendation and expressed he could support of extending the path of travel to 7.5 feet.
Councilmember Sandke provided comments related to parking and voiced support for the staff recommendation.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 46
Mayor Bailey provided comments and spoke in favor of the outdoor dining program.
Mayor Bailey also expressed support for supporting the program indefinitely and requested staff return to Council by September with the option to extend the program on an indefinite basis.
Councilmember Sandke asked the City Attorney how businesses would go about requesting an indefinite extension.
Ms. Canlas responded that the current municipal code does not contemplate an indefinite option, a change would require staff to assess permanent options, and all businesses would need to be treated equally.
Councilmember Sandke emphasized supporting the staff recommendation as his motion.
Mayor Bailey clarified that he was suggesting that staff return to Council in September regarding options for extending the outdoor dining program indefinitely.
Councilmember Donovan expressed concerns regarding the wording, particularly the regarding outdoor dining along with suggested changes to City regulations.
Mayor Bailey confirmed that was his suggestion.
the motion included the 5 foot or 7.5-foot path of travel and indicated he could not support the motion without the 7.5-foot path of travel.
Councilmember Donovan asked for clarification from Mayor Bailey regarding his friendly amendment.
Mayor Bailey clarified that based on community support, he would like to examine alternatives that would accomplish the program being extended.
Tina Friend, City Manager, confirmed the motion for staff to return with recommendations for alternatives to extending outdoor dining no later than September.
Councilmember Tanaka emphasized supporting the staff recommendation and expressed concerns about outdoor dining in parking spaces. Councilmember Tanaka commented that he does not want to incentivize businesses to use parking spaces for outdoor dining.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 47
A motion to approve the staff recommendation and direct staff to return to the City Council no later than September with alternatives for continuing the outdoor dining program was made by Councilmember Sandke and seconded by Mayor Bailey.
The motion carried by the following results.
Yes: (3) Councilmember Donovan; Councilmember
Sandke; Mayor Bailey
No: (2) Councilmember Heinze; Councilmember
Tanaka
10c. Report on Process Options for Implementing
Orange Avenue Improvement Recommendations
Receive report and provide direction on the projects proposed in Discover Kelly Purvis, Senior Management Analyst, presented the staff report utilizing a PowerPoint presentation.
Mayor Bailey complimented staff on the staff report and asked Councilmembers to provide feedback in order to provide direction to staff.
Councilmember Sandke noted the 800 block of Orange and improvements at Vons should be a priority, expressed concern about bulb outs related to Caltrans, spoke in favor of activating the median and downtown lighting, voiced support for bicycle corrals as well as lighting and street signage, was supportive of branding and crown branding, and spoke in favor of all the short term goals.
Sandke regarding bulb outs. Councilmember Tanaka was supportive of the lists as is and indicated he would be supportive of identifying the 800 block of Orange as a priority.
Councilmember Heinze was supportive of the short-term goals but indicated hanging flower baskets could be removed and emphasized prioritizing the first four items.
Councilmember Heinze commented that he had no objections to the mid-term and longterm lists, agreed with Councilmember Sandke about the bulb outs. Councilmember Heinze also expressed support for the 800 block of Orange.
Councilmember Donovan was supportive of the short-term items and agreed with Councilmember Heinze regarding the hanging flower baskets. Councilmember Donovan provided comments in support of pavers or textured crosswalks as well as lighting on the trees and spoke in opposition to way finding signs under mid-term items, to activating the median, and bulb outs on Orange Avenue. Councilmember Donovan also voiced support for the sidewalk treatments with priority to the 800 block of Orange.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 48
Mayor Bailey voiced support for new trashcans and hanging flower baskets, emphasized the consistent sidewalk treatments on the 800 block of Orange.
Councilmember Tanaka noted including the 100 block of Orange.
Mayor Bailey agreed with Councilmember Tanaka regarding the 100 block of Orang and with Councilmember Donovan regarding the pedestrian crossing.
Councilmember Tanaka noted challenges with Caltrans approval, suggested the pavers for City-owned intersections, and to consider alternatives.
Mayor Bailey clarified Council consensus on wayfinding signage to replace current signs, but the Council was not supportive of additional wayfinding signage and to strike it from the list.
Councilmember Heinze requested clarification from Ms. Purvis.
Ms. Purvis explained the signage was in reference to directional A-frame signs related to design.
Mayor Bailey continued to the long-term projects and noted Council was in support of prioritizing sidewalk treatments on the 100 block and 800 block of Orange and different lighting options.
Councilmember Tanaka clarified the meaning of bistro (café) lights and spoke in support of the lighting options and
suggestions.
Mayor Bailey made a moot
A motion to approve the short, medium, and long-term items discussed and that were agreed upon by Council consensus was made by Mayor Bailey and seconded by Councilmember Sandke.
The motion carried by the following results.
Yes: (5) Councilmember Donovan; Councilmember
Heinze; Councilmember Sandke;
Councilmember Tanaka; Mayor Bailey
13. ADJOURNMENT
Mayor Bailey adjourned the Regular meeting at 5:26 p.m.
Attachment 2
March 1, 2022 Coronado City Council Minutes Page 49
Approved: March 15, 2022 ___________________________________ RICHARD BAILEY, Mayor of the City of Coronado
Attest: ___________________________________________ JENNIFER EKBLAD, City Clerk of the City of Coronado
Attachment 2