CITY OF CORONADO FY 2024-25
COMMUNITY GRANT PROGRAM
OVERVIEW
The City of Coronado Community Grant Program strives to strengthen our sense of community through partnerships with local nonprofits to administer events, services, activities, and purchases more efficiently and economically than otherwise possible through the municipal corporation. The Community Grant Program is guided by City Council Policy 28, which can be found here.
GRANT TYPES
One Time Purchases – The purpose of the One Time Purchase grant type is to support the cost of a capital good.
Seed Money – The purpose of the Seed Money grant type is to support the cost of starting a new event, program, or service that intends to exist for multiple years.
Special Events – The purpose of the Special Event grant type is to support the cost of producing a one-time or recurring special event.
Recurring Event/Activity – The purpose of the Recurring Event/Activity grant type is to support the cost of a recurring event (program or project).
Services – The purpose of the Service grant type is to support the execution of specific, non-profit services.
COMMUNITY ELEMENTS
Arts and Culture – provides grant funding to local nonprofit organizations to foster the development of sustainable, fiscally, and artistically strong arts and cultural organizations, programming, and services that benefit the Coronado community.
Community Pride & Sense of Place – provides grant funding to local nonprofit organizations that inspire community pride, celebrate Coronado’s unique history, and enhance the quality of life for residents by hosting historic or legacy special events.
Community Services – provides grant funding for local nonprofit organizations that support Coronado’s youth, families, seniors, military veterans, and/or disabled residents.
Economic Development – provides grant funding for specific and discrete programs that promote the economic development of the broader community.
ELIGIBILITY REQUIREMENTS
Who can apply to the City’s Community Grant Program?
• Legal, tax-exempt/not for profit organizations (501(c)3 or 501(c)6) as defined by the Internal Revenue Code, and
• Organizations that are located or functioning within the City of Coronado and provide services that benefit the Coronado Community
Who is not eligible to apply to the City’s Community Grant Program? • Fraternal, political, or religious organizations
*Religious organizations may qualify if they have established a separate 501(c)3 to operate the funded program, if the program is offered to the general population regardless of religious affiliation, and if the program does not require religious affiliation or participation in religious activities Attachment 2
FY 2024-25 COMMUNITY GRANT EVALUATION RUBRICS
ARTS & CULTURE
The goals of Arts and Culture grant requests are to:
− Strengthen and/or diversify the arts in Coronado
− Build capacity of arts and cultural organizations
− Stimulate the creative economy
Evaluation
Category
Arts and Culture Focus Maximum
Points
Activity Alignment Degree to which the proposed activity achieves at least one or more of the goals of the Arts and Culture grant category (refer to the goals listed above) 25 Artistic Integrity Artistic quality is uniformly high and shows significant creativity or originality with outstanding artistic personnel
20 Community Benefit Addresses a significant community need or is part of the community fabric, with community support and promotes accessibility with strong outreach to local audiences
20 Organizational
Capacity
Demonstrated personnel (including volunteers) needed to ensure a successful activity or event
15 Past Performance Evidence that the proposed program or event has been successful in the past or the organization has prior experience executing successful programs 10 Leverage Level of funds or in-kind services, outside of City support, obtained, or expected to be obtained to accomplish the activity or event 10 Total Possible Points: 100
The goals of Community Pride & Sense of Place grant requests are to:
− Celebrate the unique patriotism, history, and/or traditions of Coronado − Improve the “hometown” feeling and pride of Coronado by promoting a sense of place and community Evaluation
Category
Community Pride & Sense of Place Focus Maximum
Points
Activity Alignment Degree to which the proposed activity achieves at least one or more of the goals of the Community Pride/Sense of Place grant category (refer to the goals listed above)
25 Local Focus Proposed activity includes a clear, comprehensive targeted outreach plan to the Coronado community
20 Community
Benefit
Addresses a significant community need or is part of the community fabric, with community support and promotes accessibility with strong outreach to local audiences
20 Organizational
Capacity
Demonstrated personnel (including volunteers) needed to ensure a successful activity or event
15 Past Performance Evidence that the proposed program or event has been successful in the past or the organization has prior experience executing successful programs 10 Leverage Level of funds or in-kind services, outside of City support, obtained, or expected to be obtained to accomplish the activity or event
10 Total Possible Points: 100
COMMUNITY PRIDE & SENSE OF PLACE
Attachment 2
The goals of Community Services grant requests are to:
− Promote human or social services to youth, minority groups, families, seniors, veterans, and/or disabled residents
− Promote leadership and engagement in the community through mentoring and social development − Encourage friends, equality, acceptance, compassion and empowerment throughout the community − Support recreation and empowerment activities to people of all abilities Evaluation
Category
Community Services Focus Maximum
Points
Activity Alignment Degree to which the proposed activity achieves at least one or more of the goals of the social services grant category (refer to the goals listed above) 25 Program Quality Degree to which the proposed program represents an evidence-based approach reflecting best-practice with measurable, reportable outcomes 20 Community Benefit Addresses a significant community need with community support and promotes accessibility with strong outreach to the local community 20 Organizational
Capacity
Organization demonstrates the trained, experienced personnel, and governance structure required to provide services to the population served 15 Past Performance Quality of evidence and data that the proposed service has been successful in the past or the organization has prior experience executing successful services
10 Leverage Level of funds or in-kind services, outside of City support, obtained, or expected to be obtained to accomplish the activity or event 10 Total Possible Points: 100
COMMUNITY SERVICES
ECONOMIC DEVELOPMENT
The goals of Economic Development grant requests are to:
− Promote the City of Coronado as a destination for local dining, shopping, and attractions − Contribute to a vibrant local business environment by stimulating Coronado-based commerce through awareness and patronage of Coronado businesses
− Promote the growth and sustainability of new and existing local small businesses by enhancing the business district through infrastructure, landscape, façade, or signage improvements Evaluation
Category
Economic Development Focus Maximum
Points
Activity Alignment Degree to which the proposed activity achieves at least one or more of the goals of the economic development grant category (refer to the goals listed above)
25 Economic Impact Expected economic benefit of the activity and return on investment for the City’s contribution
20 Collaboration Level of collaboration with other local economic development stakeholders to achieve the activity’s goals
20 Organizational
Capacity
Demonstrated personnel (including volunteers) needed to ensure the success of the proposed program, project, or event
15 Innovation Degree to which the proposed program represents an innovative, unique, or novel approach to stimulating economic growth
10 Leverage Level of funds or in-kind services, outside of City support, obtained, or expected to be obtained to accomplish the activity
10 Total Possible Points: 100
Attachment 2
Eligible grant applicants are required to submit:
− Grant Application (online)
− Budget Proposal (online)
− IRS Form W-9 (Request for Taxpayer Identification Number and Certification) − IRS/Non-Profit Determination Letter
− Pages 1-8 of the most recently submitted IRS Form 990 or pages 1-3 of IRS form 990EZ or organizations with gross receipts of $50,000 or less may submit IRS Form 990N e-postcard − Three years of financial statements (Form 990’s, independent bookkeeping, or audits with be accepted)
− Screenshot from the California Attorney General Registry Verification Search showing “Current” or “Exempt” Status
− Screenshot from the California Secretary of State Business Search showing “Active” status Additionally, applicants are required to submit at least one of the following documents:
− Names & Biographies of three employees
− Board member names, roles, and terms
− Personnel and anti-nepotism policies
*Please note:
− Grant funding is limited to $150,000 per organization and $100,000 per program. − Each organization may submit up to 3 grant applications − Applications for multi-year agreements will not be accepted Applicants must use the online application form which will be made available on the City’s website on Thursday, February 15, 2024.
For organizations receiving grant funds in the previous year, the required grant reporting must be submitted prior to releasing any future funds.
All grant applications must be received by 11:59 PM on Sunday, March 31. Late applications will not be accepted.
Any questions pertaining to the Community Grant Program should be directed to Kelli Maples, Management Analyst at [email protected] or 619-522-7330.
SUBMISSION INSTRUCTIONS
TIMELINE
Activity Date
Grant Applicant Orientation February 13, 2024 | 10 a.m.
Grant Application Opens February 15, 2024
Grant Application Closes March 31, 2024 | Midnight
Grant Reader Scores Due May 10, 2024
Cultural Arts Commission Review Arts and Culture Grants My 23, 2024 Budget Adoption City Council Meeting June 4, 2024
City Council Consider and Allocate Grants June 18, 2024 Attachment 2