CITY OF CORONADO
TASK ORDER: 24-MOE-001
Contract No 24-PS-ES-797
Pursuant to that certain Agreement for Professional Services dated February 20, 2024 (“AGREEMENT”) between the City of Coronado (“CITY”) and Mikhail Ogawa Engineering, Inc (“CONSULTANT”), this Task Order hires CONSULTANT to provide the PROFESSIONAL SERVICES as described herein and on the terms and conditions set forth in the AGREEMENT.
24-MOE-001-A SCOPE OF SERVICES
24-MOE-001-B PAYMENT FOR SERVICES
24-MOE-001-C SCHEDULE OF SERVICES
24-MOE-001-D LISTING OF SUBCONSULTANTS
CONSULTANT CITY
Mikhail Ogawa Engineering, Inc City of Coronado
________________________________
Mikhail Ogawa, PE Date
President
__________________________________
Tina Friend, City Manager Date
Contract approved for content:
________________________________ ___________________________________ Kelly Ogawa Date Jim Newton, City Engineer Date
Vice President Public Services and Engineering
Contract approved as to form:
___________________________________
Johanna N. Canlas, City Attorney Date
Attest:
___________________________________
Kelsea Holian, MMC, City Clerk Date
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 February 7, 2024
February 7, 2024
Attachment 2
CITY OF CORONADO
TASK ORDER: 24-MOE-001-A
SCOPE OF SERVICES
Contract No. 24-PS-ES-797
This Task Order hires Mikhail Ogawa Engineering, Inc . to provide Stormwater Program Support Services, pursuant to the professional services agreement between the City of Coronado and Mikhail Ogawa Engineering, Inc, awarded by City Council on February 20th, 2024, for a three-year term. Individual requests shall be authorized per sub-task, which will describe the services needed, agreed-upon compensation and schedule. This Work Order was approved by the City Council on February 20th, 2024, for the term beginning, March 1st, 2024 and ending on June 30th, 2025.
Individual sub-tasks shall be billed against this work order. The scope of services consists of six (6) categories of tasks: 1) Technical Support for Municipal Stormwater Program (JRMP); (2) San Diego Bay WMA WQIP Implementation; (3)Water Quality Monitoring and Assessment Plan (MAP) Activities; (4) Development Review and Related Support Services; (5) Stormwater Inspection Services; and (6) Regional Meetings, Coordination with City and Public Outreach programs.
Task 1. Technical Support for Municipal Storm Water Program (JRMP) Provide management and implementation of the City’s Jurisdictional Runoff Management Program (JRMP); Includes taking lead role in data tracking, data management, drafting and submitting required annual reports to San Diego Water Board on behalf of City. Evaluation and interpretation of local, state, and federal permit requirements as they relate to Coronado projects, programs, and activities.
Providing expertise and consulting services as needed to ensure City remains well informed on regional issues and compliant with all regulations pertaining to storm water, surface water, and groundwater management.
Provide interpretation and recommendations on the Municipal Stormwater Permit requirements applicable to the City’s jurisdictional and watershed efforts, and in the reissuance process by the San Diego Water Board.
Provide management and leadership, as needed, in the revisions to the City’s JRMP per Regional Municipal Stormwater Permit as amended.
Provide for the preparation and/or review of Water Pollution Control Plans (WPCPs) required for Caltrans projects, BMP Construction Plans/Erosion and Sediment Control Plans, or Storm Water Pollution Prevention Plans (SWPPPs) prepared to comply with the State Construction General Permit (Order WQ 2022-0057-DWQ) for City redevelopment projects.
Preparation and/or review of Storm Water Quality Management Plan (SWQMPs), including Best Management Practices (BMP) sizing calculations and Drainage Management Area exhibits for City projects to comply with the City’s BMP Design Manual for redevelopment projects.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
Miscellaneous tasks may include mapping, GIS support services, design review of storm water elements, minor storm water related design services, public outreach material development and publishing, and coordination with City staff for website updating. Other tasks, as needed, are based on storm water program adaptation, audits, requirements, or City requests.
Task 2. San Diego Bay WMA WQIP Implementation
Supporting watershed activities for San Diego Bay WQIP, including Water Board audits, workplan, proposed budget review and comments, and other documents as needed. Watershed annual reporting and data review and preparation of comments. Watershed monitoring and assessment review and preparation of comments. Modifications to watershed jurisdictional activities and goals including priority water quality conditions (e.g., Swimmable Waters).
Coordination activities with the Port of San Diego and other Copermittees and agencies as applicable.
Review and comments on watershed documents, Water Board letters and/or notices, projects, and related tasks.
Review and comment on regional and watershed draft and final annual reports to San Diego Bay Watershed Copermittee lead agency and/or the San Diego Bay WQIP consulting team.
Task 3. Water Quality Monitoring and Assessment Plan (MAP) Activities Sub-Task 3.1. MS4 Outfall Sampling – Dry Weather
Visual observation, field testing, and sampling for two (2) rounds at ten (10) MS4 outfalls during dry weather, including follow-up sampling if needed. Field testing for required parameters with calibrated equipment and completion of visual observation forms.
All laboratory sample delivery or courier pick-up, data review, data entry into regional template for annual report.
Quality control for field and laboratory data collection and entry. Notifications, correspondence, and coordination of sampling results. MAP laboratory testing costs at standard turnaround times which include Required field testing and up to four (4) MS4 outfall samples, if flowing or ponded, by an ELAP laboratory with required CEDEN data spreadsheet.
Sub-Task 3.2. Swimmable Waters Program
Sampling for the Swimmable Waters program at North Beach during dry and wet weather, including weekly ocean sampling with paired sampling of outfall (if ponded or nonstormwater, non-groundwater is flowing) year-round and three wet weather events during the wet season with both outfall and beach samples.
Up to fifty-two (52) weekly sampling rounds with eight (8) additional rounds, as needed, and three (3) wet weather paired ocean and outfall sampling events. Testing with one- to two-day turnaround time for Enterococcus (IDEXX method) and standard seven-day turnaround time for total and fecal coliforms by MTF method. Six (6) sets of field duplicate samples for quality control are included.
Sub-Task 3.3.MAP Project Management and Quality Control. Water quality monitoring program oversight, communications, coordination with City and other agency staff, data review, data entry and tracking, data analysis and reporting, data quality control, and other related tasks as needed.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
Data preparation for Beach Watch spreadsheet submittal and data sharing with County Department of Environmental Health and Quality (DEHQ) for Swimmable Waters.
Review and tracking of County DEHQ monitoring efforts for the Coronado and Imperial Beach/Silver Strand shorelines as they may impact Swimmable Waters or City beaches, including data summaries and trends as needed.
Indicator bacteria methods and monitoring; develop innovative tracking and evaluation methods as new standards are developed.
Task 4. Development Review and Related Support Services Review of building project submittals for compliance with Municipal Code Chapter 61, JRMP development requirements, and/or Coronado’s BMP Design Manual specifications.
These submittals may include storm water assessment forms, storm water quality management plans (SWQMP) for both Standard and Priority Development Project (PDP) submittals, temporary construction and post-construction BMP exhibits or plans, and/or geotechnical reports.
Submittal reviews are to be conducted within ten (10) business days of receipt. Provide over the counter support services to assist applicants in completion of storm water forms and design requirements.
Draft and process Storm Water Facilities Maintenance Agreements (SWFMA) for private, post-construction BMPs by working with developers, City Attorney, and City Clerk to finalize and record.
Provide support on other submittals or permits subject to review and approval which may include demolition, dewatering, temporary shoring and pool permits. BMP Design Manual Updates and Development Review Procedures: As needed review of Coronado’s site-specific BMP Manual to update based on MS4 permit reissuance, review of storm water forms and process, procedural improvements and updating standard operational procedure(SOP) documents.
Task 5. Stormwater Inspection Services
Sub-Task 5.1 Construction Inspections
Perform Construction site inspections for compliance with City codes and policies, and/or SWPPPs, WPCPs, and/or Construction BMP Plans, Erosion and Sediment Control Plans prepared by a QSD or Qualified SWPPP Practitioner (QSP). This work also includes issuance of violation notices and corrective actions.
Note* Inspection expectations include availability to conduct inspections two (2) days per week and final/closure inspections within three (3) business days of receipt of request from permittee.
Sub-Task 5.2 Annual Inspections
Perform annual inspections of permanent, post-construction BMPs and/or coordinate submittal of annual self-certification of BMP inspection and maintenance for PDP sites.
Approximately 43 PDP sites are in the City’s inventory. Tasks shall be completed annually prior to September 30th as required by the MS4 Permit.
Sub-Task 5.3 Residential Inspections
Residential Inspections. Existing Development, JRMP Section 6. Residential inspections may include patrols in the Shores, Village, and Coronado Cays areas.
Sub-Task 5.4. Commercial Inspections.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
Perform storm water compliance inspections at commercial facilities, performed for efficiency in conjunction with annual food establishment inspection,s as applicable for an estimated 115 facilities; includes coordination with the Port of San Diego, as needed.
Sub-Task 5.5. Municipal Inspections.
Existing Municipal facilities inspection per the JRMP Section 6. Included in this task. Provide annual Municipal site inspections for 22 facilities. Inspections include correspondence, City meetings, inspections, coordination, data entry, inventory management, and enforcement letters, providing project management and quality control.
Sub-Task 5.6 Other NPDES inspections and Support
Other NPDES Inspections and Support: Additional services that may include field testing, complaint investigations, inspections, surveys, correspondence with agencies and facility owners, enforcement recommendations (if any), and data tracking support of these services.
Task 6. Regional Meetings, Coordination with City and Public Outreach Programs Attendance at regional meetings including, but not limited to, San Diego Bay Watershed (monthly), Land Development Workgroup (bimonthly), Regional Management Committee (semi-annual), Program Planning Sub-committee (monthly), and Monitoring Workgroup and MS4 Permit reissuance meetings as needed.
Set agendas for and attend internal coordination meetings with City staff (bi-weekly). Meetings include agenda review, preparation, and consultation with City staff as appropriate, preparation of meeting notes, communication of external meeting results to City staff, action item submittal, document reviews, and similar associated post-meeting tasks. Perform appropriate coordination and planning to attend two annual, City-sponsored public outreach events such as Flower Show (April/May); Public Safety Open House (October).
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
CITY OF CORONADO
TASK ORDER: 24-MOE-001-B
PAYMENT FOR SERVICES
Contract No. 24-PS-ES-797
A. Payment for Services. This Task Order shall be on a time and materials basis and fees shall not exceed $940,680 in total. Payments to the CONSULTANT for the DESCRIBED SERVICES under this Task Order shall be made in the form of monthly payments due for each sub-task on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task, the CONSULTANT’s hourly rates as set forth in ATTACHMENT C to the AGREEMENT, and the reimbursable expenses set forth in ATTACHMENT C to the AGREEMENT. No services will be invoiced or paid until the subtask has been completed. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against this Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
B. Cost Estimate
STORMWATER PROGRAM NPDES SUPPORT COST ESTIMATE
Task 1. Technical Support for Municipal Stormwater Program (JRMP) Sub-Task No. Description Fee Estimate
1.1 JRMP Implementation and Annual Report $16,692
1.2 Management and Other Technical Support $52,854
1.3 MS4 Permit Reissuance $39,767
Task 1 Sub-Total $109,313
Task 2. San Diego Bay WMA/WQIP Implementation (MAP) Activities
2.1 WQIP Implementation $21,413
Task 2 Sub-Total $21,413
Task 3. Water Quality Monitoring and Assessment Plan(MAP) Activities
3.1 MS4 Outfall Sampling $26,017
3.2 Swimmable Waters Program $84,717
3.3 MAP Project Management/Data Entry and Analysis $47,064 Task 3 Sub-Total $157,798
Task 4. Development Review Support
4.1 Development review and NPDES Support $275,523
4.2 BMP Design Manual Updates and SOP Documentation
development $41,616
Task 4 Sub-Total $317,139
Task 5. Stormwater Inspection Services
5.1 Construction Inspections $175,734
5.2 Post Construction BMP Self certification/Inspections $27,478
5.3 Residential Inspections $17,303
5.4 Commercial Inspections $35,252
5.5 Municipal Inspections $7,722
5.6 Other NPDES Inspections and Support $8,220
Task 5 Sub-Total $271709
Task 6. Regional Meetings, Coordination, Public Outreach Programs
6.1 Regional Meetings, Coordination, Public Outreach Programs $63,308 Task 6 Sub-Total $63,308
GRAND TOTAL $940,680
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
C. 2024 Billing Rate Schedule
MOE Engineering, Inc.
Standard hourly rate schedule by labor classification
ENGINEERING SERVICES
Principal Engineer 185.00
Senior Engineer 160.00
Associate Engineer 150.00
Assistant Engineer 140.00
Student Engineer 75.00
ENVIRONMENTAL SCIENTIST SERVICES
Principal Scientist 185.00
Senior Scientist 160.00
Associate Scientist 150.00
Assistant Scientist 140.00
Student Scientist 75.00
ADMINISTRATIVE SERVICES
Administrative Professional $85.00
EXPENSES AND OUTSIDE SERVICES
In addition, identifiable non-salary costs that are directly attributable to the project such as reproduction costs, postage, etc., are billed at actual cost-plus 7 percent.
Fees for subconsultant services provided are billed at actual cost-plus 7 percent to cover overhead and administration. Mileage is billed at current IRS rate at time of service.
West Coast Civil Engineering, Inc.
Standard (Hourly Rate schedule by labor classification) Principal Engineer $235/Hour
Project Manager $205/Hour
Assistant Project Manager $175-$190/Hour
Senior Engineer $190/Hour
Project Engineer II $175/Hour
Project Engineer I $165/Hour
Design Engineer III $155/Hour
Design Engineer II $140/Hour
Design Engineer I $130/Hour
CADD Manager $130/Hour
CAD Tech III $125/Hour
CAD Tech II $120/Hour
CAD Tech I $115/Hour
Survey Tech II $125/Hour
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
Survey Tech I $115/Hour
Field Tech I $115/Hour
Intern II $105/Hour
Intern I $90/Hour
EXPENSES
Expenses will be charged to an agreed upon budget for each Contract. WCC will inform CLIENT once the budget when 15% of the Budget remains.
Outside Reprographics 1.10 x Cost
Plotting and In-house Reproduction 1.10 x Cost
Subsistence 1.10 x Cost
Sub-Consultants, Vendors or Subcontractors 1.15 x Cost
Mileage Current IRS Rate
Compass Rose GIS
Standard (Hourly Rate schedule by labor classification)
RATE SCHEDULE
GIS Project Manager $145
Solutions Architect $125
GIS Administrator $115
GIS Analyst $85
GIS Technician $75
Sage Environmental
Standard (Hourly Rate schedule by labor classification) Principal Scientist $190
NOTE:
Mileage reimbursement rate will be at current IRS mileage rate, at the time incurred, (mileage log provided).
All subconsultant costs are reimbursed as a “direct expense” at actual costs (invoice/receipts provided)
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
CITY OF CORONADO
TASK ORDER: 24-MOE-001-C
SCHEDULE OF SERVICES
Contract No. 24-PS-ES-797
CONSULTANT agrees to diligently pursue the DESCRIBED SERVICES in this Task Order and meet deadlines as proposed by the City and agreed to by the CONSULTANT on an as-needed basis.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2
CITY OF CORONADO
TASK ORDER: 24-MOE-001-D
LISTING OF SUBCONSULTANTS
Contract No. 24-PS-ES-797
Listed below are any and all subconsultants and Subconsultants which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.
SUBCONSULTANT SUBCONSULTANT
Compass Rose GIS_____________________ West Coast Civil_______________________ 4140 Oceanside Blvd #159-152___________ _9740 Appaloosa Road, Suite 200__________ Oceanside, CA 92056___________________ _San Diego, CA 92131___________________ ______________________________________ ______________________________________
SUBCONSULTANT SUBCONSULTANT
Sage Environmental______________________ ____________________________________ 7815 Segovia Way_______________________ ____________________________________ Carlsbad, CA 92009_____________________ ____________________________________ ______________________________________ ____________________________________
SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________
SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 2