CITY OF CORONADO
TASK ORDER: 24-MOE-002
Contract No 24-PS-ES-797
Pursuant to that certain Agreement for Professional Services dated February 20, 2024 (“AGREEMENT”) between the City of Coronado (“CITY”) and Psomas (“CONSULTANT”), this Task Order hires CONSULTANT to provide the PROFESSIONAL SERVICES as described herein and on the terms and conditionsset forth in the AGREEMENT. 24-MOE-002-A SCOPE OF SERVICES
24-MOE-002-B PAYMENT FOR SERVICES
24-MOE-002-C SCHEDULE OF SERVICES
24-MOE-002-D LISTING OF SUBCONSULTANTS
CONSULTANT CITY
Mikhail Ogawa Engineering, Inc City of Coronado
________________________________
Mikhail Ogawa, PE Date
President
__________________________________
Tina Friend, City Manager Date
Contract approved for content:
________________________________ ___________________________________ Kelly Ogawa Date Jim Newton, City Engineer Date
Vice President Public Services and Engineering
Contract approved as to form:
___________________________________
Johanna N. Canlas, City Attorney Date
Attest:
___________________________________
Kelsea Holian, MMC, City Clerk Date
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 February 7, 2024
February 7, 2024
Attachment 3
CITY OF CORONADO
TASK ORDER: 24-MOE-002-A
SCOPE OF SERVICES
Contract No. 24-PS-ES-797
This Task Order hires Mikhail Ogawa Engineering, Inc .to provide Wastewater Management Support Services, pursuant to the professional services agreement between the City of Coronado and Mikhail Ogawa Engineering, Inc ., awarded by City Council on February 20th, 2024, for a three-year term. Individual requests shall be authorized per sub-task, which will describe the services needed, agreed-upon compensation and schedule. This Task Order was approved by City Council on February 20th, 2024, for the term beginning, March 1st, 2024 and ending on June 30th, 2025. Individual sub-tasks shall be billed against this work order. The scope of services consists of two (2) categories of tasks: 1) Wastewater/Storm Drain Operations Program; and 2) NPDES Inspection Program and Support.
Task 1. Wastewater/Storm Drain Operations Program
Sub-Task 1.1. Commercial FOG Inspections.
Included in this task are annual food establishment inspections for an estimated 115 facilities. Services also include Hotel Del Coronado inspections including oversight of the self-certification and submittal for FOG Program and quarterly spot inspections.
Inspections include correspondence, City meetings, inspections, coordination, data entry, compliance action determination, enforcement letters, quality control, project management and employee training. Includes hours for FOG related building permit review and comments.
Sub-Task 1.2. Engineering, Management, and Technical.
Support for the Wastewater/Storm Drain Operations Program including services and tasks related to the City’s sanitary sewer and storm system operations, maintenance, special studies and reports, assessments, and training. Provide engineering and technical support that may include support for odor control evaluation and implementation, recycled/reclaimed water, solid waste management, small capital or construction project design, engineering or technical project support, and others as needed.
Sub-Task 1.3 Sanitary Sewer Management Plan (SSMP) Completion 2024 Evaluation and interpretation of local, state, and federal permit requirements related to the City’s Wastewater Operations Program. SSMP and WDR Assessment. provide necessary to review of Waste Discharge Requirements for Sanitary Sewer Systems issued by the State Water Boardin 2022, and thereafter, and systematically go through each SSMP element and supporting program documentation to evaluate the DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
impact on City compliance and implementation. The review may also include comments on the proposed WDR requirements and attendance to public workshops and hearings.
Development of final 2024 SSMP (initially prepared in draft in 2022 by incorporating final comments and recommendations. Provide support to City staff in preparation of City Council staff report for the adoption of the 2024 SSMP. Generate SSMP Audit and Draft Updates to 2024 SSMP, assist in implementation of SSMP with City staff, prepare an audit report and summary of recommended changes to the SSMP document to comply with the audit and adopted WDRs to fulfill any new mandates or requirements. Consultant team will incorporate City comments. A final draft of the 2024 SSMP will be delivered for City staff review and comments.
Deliverable: Final SSMP complete with attachments.
Review of amended/new permits or requirements related to Waste Discharge Requirements for sanitary sewer collections systems.
Development or updating the City’s Sewer System Management Plan and related documents based on changes in regulatory requirements, operations, equipment, results of required audits, and adaptive management. Prepare and administer sanitary spill collection and reporting training.
Perform special waste (e.g., sewer and storm grit solids) sampling, laboratory testing coordination and results interpretation for disposal at appropriate landfill based on requirements and regulations. Prepare or amend standard operating procedures for same and train field staff.
Sub-Task 1.4. Coronado Municipal Code (CMC) Updates.
Provide recommendations on updates or revisions to CMC Chapter 60.04 - Wastewater System to include changes that correspond to the SSMP, WDR and other regulatory or technical standards. Support will include coordination, meetings, and communication support with Coronado’s City Attorney’s office, as needed. CMC adoption support, including City staff report and related documentation, as needed.
Sub-Task 1.5. GIS Support Services.
Provide GIS Technical Support services for additional mapping of wastewater and/or storm water utility system and provide GIS training for data collection for City staff.
Task 2. NPDES Inspection Program and Support
Additional support for NPDES inspections and other activities as needed for MS4 permit compliance.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
CITY OF CORONADO
TASK ORDER: 24-MOE-002-B
PAYMENT FOR SERVICES
Contract No. 24-PS-ES-797
A. Payment for Services. This Task Order shall be on a time and materials basis and fees shall not exceed $290,633 in total. Payments to the CONSULTANT for the DESCRIBED SERVICES under this Task Order shall be made in the form of monthly payments due for each sub-task on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task, the CONSULTANT’s hourly rates as set forth in ATTACHMENT C to the AGREEMENT, and the reimbursable expenses set forth in ATTACHMENT C to the AGREEMENT. No services will be invoiced or paid until the subtask has been completed. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against this Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.
B. Cost Estimate
WASTEWATER/STORM DRAIN OPERATIONS & NPDES INSPECTION
SUPPORT COST ESTIMATE
Task 1. Wastewater Operations & NPDES Inspection Program Management Support Sub-Task No. Description Fee Estimate
1.1 Commercial FOG Inspections $74,533
1.2 Engineering, Management and Technical Support $136,023
1.3 SSMP Updates & revisions $41,280
1.4 Coronado Municipal Code (CMC) Update Support $8,228
1.5 GIS Support $18,000
Task 1 Sub-Total $278,064
Task 2. NPDES Inspection Program and Support
Other NPDES Inspections and Support $12,569
Task 2 Sub-Total $12,569
GRAND TOTAL $290,633
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
C. 2024 Billing Rate Schedule
MOE Engineering, Inc.
Standard hourly rate schedule by labor classification
ENGINEERING SERVICES
Principal Engineer $185.00
Senior Engineer 160.00
Associate Engineer 150.00
Assistant Engineer 140.00
Student Engineer 75.00
ENVIRONMENTAL SCIENTIST SERVICES
Principal Scientist $185.00
Senior Scientist 160.00
Associate Scientist 150.00
Assistant Scientist 140.00
Student Scientist 75.00
ADMINISTRATIVE SERVICES
Administrative Professional $85.00
EXPENSES AND OUTSIDE SERVICES
In addition, identifiable non-salary costs that are directly attributable to the project such as reproduction costs, postage, etc., are billed at actual cost plus 7 percent.
Fees for subconsultant services provided are billed at actual cost plus 7 percent to cover overhead and administration. Mileage is billed at current IRS rate at time incurred.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
West Coast Civil Engineering, Inc.
Standard (Hourly Rate schedule by labor classification) Principal Engineer $235/Hour
Project Manager $205/Hour
Assistant Project Manager $175-$190/Hour
Senior Engineer $190/Hour
Project Engineer II $175/Hour
Project Engineer I $165/Hour
Design Engineer III $155/Hour
Design Engineer II $140/Hour
Design Engineer I $130/Hour
CADD Manager $130/Hour
CAD Tech III $125/Hour
CAD Tech II $120/Hour
CAD Tech I $115/Hour
Survey Tech II $125/Hour
Survey Tech I $115/Hour
Field Tech I $115/Hour
Intern II $105/Hour
Intern I $90/Hour
EXPENSES
Expenses will be charged to an agreed upon budget for each Contract. WCC will inform CLIENT once the budget when 15% of the Budget remains.
Outside Reprographics 1.10 x Cost
Plotting and In-house Reproduction 1.10 x Cost
Subsistence 1.10 x Cost
Sub-Consultants, Vendors or Subcontractors 1.15 x Cost
Mileage Current IRS Rate
Compass Rose GIS
Standard (Hourly Rate schedule by labor classification)
RATE SCHEDULE
GIS Project Manager $145
Solutions Architect $125
GIS Administrator $115
GIS Analyst $85
GIS Technician $75
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
Sage Environmental
Standard (Hourly Rate schedule by labor classification) Principal Scientist $190
NOTE:
Mileage reimbursement rate will be at current IRS mileage rate at the time incurred (mileage log provided).
All subconsultant costs are reimbursed as a “direct expense” at actual costs (invoice/receipts provided).
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
CITY OF CORONADO
TASK ORDER: 24-MOE-002-C
SCHEDULE OF SERVICES
Contract No. 24-PS-ES-797
CONSULTANT agrees to diligently pursue the DESCRIBED SERVICES in this Task Order and meet deadlines as proposed by the City and agreed to by the CONSULTANT on an as-needed basis.
DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3
CITY OF CORONADO
TASK ORDER: 24-MOE-002-D
LISTING OF SUBCONSULTANTS
Contract No. 24-PS-ES-797
Listed below are any and all subconsultants and Subconsultants which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.
SUBCONSULTANT SUBCONSULTANT
Compass Rose GIS_____________________ West Coast Civil_____________________ 4140 Oceanside Blvd #159-152___________ _9740 Appaloosa Road, Suite 200________ Oceanside, CA 92056___________________ _San Diego, CA 92131________________ ______________________________________ ______________________________________
SUBCONSULTANT SUBCONSULTANT
Sage Environmental______________________ ____________________________________ 7815 Segovia Way_______________________ ____________________________________ Carlsbad, CA 92009_____________________ ____________________________________ ______________________________________ ____________________________________
SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________
SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ DocuSign Envelope ID: B27CD593-0E38-419B-929C-85B207B80FC6 Attachment 3