February 20, 2024 Regular Meeting Minutes Page 1 of 8
MINUTES OF THE
REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, February 20, 2024
3:00 p.m. Closed Session Special Meeting
4:00 p.m. Regular Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER/ROLL CALL
The Closed Session Special Meeting of the City Council was called to order at 3:02 p.m. on Tuesday, February 20, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (4) Councilmember Donovan; Councilmember Duncan; Councilmember Tanaka; Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. ANNOUNCEMENT OF CLOSED SESSION
Mayor Bailey announced closed session at 3:02 p.m.
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code section 54956.9(d)(2)
a. Two (2) of Potential Cases
5. COMMUNICATIONS – ORAL: None
6. ADJOURN CLOSED SESSION
Mayor Bailey announced that Closed Session recessed at 4:05 p.m. and that the Regular Meeting would begin at 4:10 p.m.
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Closed Session adjourned at 6:21 p.m.
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:11 p.m. on Tuesday, February 20, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. INVOCATION/PLEDGE OF ALLEGIANCE
Mayor Bailey led the Pledge of Allegiance.
3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY:
A motion to approve the minutes of the Regular Meeting of February 6, 2024, was made by Councilmember Tanaka and seconded by Mayor Bailey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
4. CEREMONIAL PRESENTATIONS: None.
5. CONSENT CALENDAR
A motion to approve the Consent Calendar with the addition of item 10c was made by Councilmember Downey and seconded by Councilmember Tanaka.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
5a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL
OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all ordinances on the agenda.
This item was approved under the Consent Calendar.
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5b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE
CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FOR FISCAL YEAR 2023-24
Recommendation: Approve the warrants as certified by the City/Agency Treasurer.
This financial report was approved under the Consent Calendar. 5c. AUTHORIZE THE CITY MANAGER TO AWARD A PROFESSIONAL
SERVICES AGREEMENT TO WOOD RODGERS, INC. IN AN AMOUNT NOT TO EXCEED $980,141 FOR PRELIMINARY ENGINEERING FOR THE GATEWAY
PROJECT
Recommendation: Authorize the City Manager to award a professional services agreement to Wood Rodgers, Inc., in an amount not to exceed $980,141, for preliminary engineering for the Gateway Project.
This item was approved under the Consent Calendar.
5d. ADOPTION OF "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN
DEPARTMENTAL RECORDS PURSUANT TO CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND IN ACCORDANCE WITH THE CITY'S 2009 ADOPTED RECORDS RETENTION SCHEDULE"
Recommendation: Adopt "A Resolution of the City Council of the City of Coronado, California, Authorizing the Destruction of Certain Departmental Records Pursuant to California Government Code Section 34090 and in Accordance with the City's 2009 Adopted Records Retention Schedule".
Resolution 2024-08 was approved under the Consent Calendar. 5e. AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT AND ISSUE/AMEND TASK ORDERS WITH MIKHAIL OGAWA ENGINEERING INC. FOR AN INTIAL THREE YEAR TERM FOR ASNEEDED STORM WATER AND WASTEWATER ENGINEERING SERVICES, TASK ORDERS TOTALING $1,231,313 FOR STORM WATER AND
WASTEWATER PROGRAM SUPPORT SERVICES
Recommendation: Authorize the City Manager to execute a professional services agreement and issue/amend task orders with Mikhail Ogawa Engineering, Inc. (MOE) for an initial three year term, task orders for storm water and wastewater management support services for the remainder of Fiscal Year (FY) 23/24 and FY 24/25 totaling $1,231,313 and authorize the City Manager to execute future renewal options and issue/amend task orders for years four and five.
This item was approved under the Consent Calendar.
5f. AUTHORIZE THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT
TO THE GOLF PROFESSIONAL AGREEMENT WITH BRIAN SMOCK GOLF
FOR THE GOLF CONCESSION AT THE CORONADO MUNICIPAL GOLF
COURSE MODIFYING THE DIVISION OF REVENUE
Recommendation: Authorize the City Manager to execute a Second Amendment to the Golf Professional Agreement with Brian Smock Golf for the golf concession at the Coronado Municipal Golf Course modifying the division of revenue.
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This item was approved under the Consent Calendar.
5g. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT TO
CENTRALSQUARE TECHNOLOGIES, LLC, FOR LICENSING, SUPPORT, AND
MAINTENANCE OF THE CITY'S FINANCE PLUS AND TRAKIT ENTERPRISE SYSTEMS FOR AN INITIAL CONTRACT THROUGH JUNE 30, 2025 WITH OPTIONS TO RENEW FOR FOUR (4) ADDITIONAL ONE (1) YEAR TERMS;
PROVIDE AUTHORITY TO THE CITY MANAGER TO EXERCISE RENEWAL OPTIONS FOR SINGLE YEARS THROUGH JUNE 30, 2029; AND APPROVE A CONTRACT SUM OF UP TO $60,000 PER YEAR
Recommendation: Authorize the City Manager to execute a contract to CentralSquare Technologies, LLC for licensing, support, and maintenance of the City’s Finance Plus and TRAKiT enterprise systems for an initial period through June 30, 2025; provide authority to the City Manager to exercise renewal options for single years through June 30, 2029; and approve a contract sum of up to $60,000 per year.
This item was approved under the Consent Calendar.
5e. ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, AUTHORIZING THE RECEIPT AND
APPROPRIATION OF FISCAL YEAR 2022 HOMELAND SECURITY GRANTURBAN AREA SECURITY INITIATIVE FUNDS IN THE AMOUNT OF $17,500” Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the Receipt and Appropriation of Fiscal Year 2022 Homeland Security Grant-Urban Area Security Initiative Funds in the Amount of $17,500”.
Resolution 2024-09 was approved under the Consent Calendar. 5e. WITHDRAWAL OF APPROVAL OF THE LAWN BOWLING GREEN TURF
REPLACEMENT PROJECT, INCLUDING ASSOCIATED TREE REMOVALS Recommendation: Formally vacate all of the Project Approvals dated July 18 and August 15, 2023, relating to the Lawn Bowling Green Turf Replacement Project, including associated tree removals.
This item was approved under the Consent Calendar.
6. COMMUNICATIONS – ORAL:
Jamie Hartnett invited the public to deliver photos and videos of past Fourth of July events at the Coronado Historical Association.
7. CITY MANAGER/EXECUTIVE DIRECTOR:
a. Update on Council-Directed Actions and Citizen Inquiries.
Tina Friend, City Manager, introduced Interim Police Chief Richard Martinez.
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8. PUBLIC HEARINGS: None.
9. COMMISSION AND COMMITTEE REPORTS: None.
10. CITY COUNCIL:
10a. COUNCIL REPORTS ON INTERAGENCY COMMITTEE AND BOARD ASSIGNMENTS.
Mayor Bailey announced that the disaster declaration for the San Diego area had been approved by President Biden and that information will be forthcoming after review from City staff.
Councilmember Duncan reported on his activities relating to the Chamber of Commerce Board of Directors and updates on the trans-border sewage issue.
Councilmember Tanaka reported that a Winn Room Subcommittee meeting is scheduled for March 20 at 4:00 p.m.
Councilmember Downey reported on her attendance at the USS John L. Canley commissioning ceremony.
Councilmember Donovan reported on his activities relating to the California League of Cities.
10b. REVIEW OF REGULATIONS REGARDING FIRES ON THE PUBLIC BEACH
Kelli Maples, Management Analyst, presented this item utilizing a PowerPoint presentation.
Councilmember Downey asked about the security patrols on the beach. Ms. Maples replied that the service patrols the fire rings on the north beach and that there are no active patrols of the central and south beaches.
Councilmember Tanaka asked if the proposed options affect the fire pits and activities in from of the Hotel del Coronado. City Attorney Johanna Canlas clarified that the beach in front of the Hotel del Coronado is a private beach that is not subject to the City’s policies but must be in compliance with Coastal Act provisions. Councilmember Tanaka noted that one of the complaints received was related to beach fire activities at the Hotel del Coronado and asked if the Hotel del Coronado was in compliance with the Coastal Act, and if not, could the City deliberate on that matter. City Attorney Canlas advised that certain areas of the beach in front of the Hotel del Coronado, while mostly private, is under multiple jurisdictions, and as such, depending on where the beach fire activities occur, the City may or may not be able to enforce restrictions.
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Councilmember Duncan asked what restrictions, if any, were in effect on the state beaches located in Coronado. Ms. Maples replied that the state beaches allowed for wood-burning or charcoal fires in state-provided fire rings only.
Mayor Bailey asked what the volume of the complaints regarding beach fires was between May and September. Police Captain Dusting Külling replied that the Police Department receives reports from the security service daily, mostly regarding alcohol or glass bottles and burning materials. Captain Külling noted that the police department would intervene if called, but that the hired security personnel do most of the enforcement.
Councilmember Duncan asked for the scope of work of the security contractor performed and their location on the beach. Captain Külling replied that the contractor begins their shift near the entrance to the fire pits to inspect what materials are being burnt, and then begins a walking patrol once the fire pits are filled up.
Sharon Lapid provided comments regarding the impact of smoke on residents of the Shores.
Amy Steward provided comments regarding the environmental impact of fires, dumped refuse materials, and requested that the fires be limited to north beach.
Tricia Trowbridge provided comments regarding the impact of smoke on residents of the Shores and requested that the fires be limited to north beach.
Terry Zack provided comments regarding the environmental impact of wood-burning fires.
Ethyanne Ochoa provided comments regarding the health impact of beach fires near the Shores.
Yvonne Ochipinti provided comments regarding the impact of beach fires on quality of life.
Jan Yanda requested that the Council consider only allowing wood-burning or charcoal fires in City-provided fire rings or a prohibition of all wood-burning, charcoal, and propane fires.
Andrew Corley provided comments regarding the effects of beach fires on air quality and asked if the City could discuss beach fire activities in front of the Hotel del Coronado at a future meeting.
Councilmember Tanaka asked if any residents from the Shores have contacted the Hotel del Coronado regarding beach fires. Mr. Corley replied that he was unaware of any such efforts but would work with residents to do so.
Discussion ensued regarding the narrow shoreline of south beach compared to north beach, benefits of allowing beach fires, the possibility of adding more fire rings to north beach, smokeless fire pits, clarity and enforcement of the policy.
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A motion to limit fires to the City-provided fire rings on north beach was made by Councilmember Duncan and seconded by Councilmember Downey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
City Manager Friend noted that the Council will need to amend municipal code and that an ordinance will be brought back before Council.
10c. REPORT ON THE FREE SUMMER SHUTTLE PROGRAM
Richard Grunow, Director of Community Development, Redevelopment Services and Housing, presented this item utilizing a PowerPoint presentation.
Councilmember Donovan asked why the ridership data for September was much lower than other months. Mr. Grunow responded that the shuttle service only runs for the first few days of September.
Brad Gerbel provided comments regarding the time that it took for the report to be generated, lack of passenger counts on bus ridership, the high cost to rider ratio of the program, and noted that the City did not pursue grants to assist with funding the service.
Councilmember Tanaka commented on the pre-Covid ridership counts and reimagining the vehicle wraps to be more enticing and encourage ridership. Councilmember Tanaka further proposed that the shuttle service run from July 1 through September 2 from 9 a.m. to 8 p.m. and cited his support to see the program run for another year.
Mayor Bailey asked if the City had approached the Old Town Trolley Tour company to inquire if their vehicles could be used instead of a bus. Mr. Grunow replied that staff had not contemplated that option.
Councilmember Donovan asked if the City had a projected cost for the service in 2024.
Mr. Grunow estimated between $200,000 to $230,000 if the service duration was kept at the same level as previous years. Councilmember Donovan noted his support to continue the service for at least another year and supported a reduction in hours and service length.
Councilmember Downey stated her support for the service and noted that the Metropolitan Transit Service currently has nine electric buses, and they will be expanding their fleet of electric vehicles in the future and suggested the installation of automated counters to assist with gathering ridership data.
Discussion ensued regarding the cost per rider, increased cost of the service per year, information gathered from MTS compared to independent data gathering, service to the DocuSign Envelope ID: 12C9569A-C3BB-42E8-98EC-54A648134221 February 20, 2024 Regular Meeting Minutes Page 8 of 8
Cays, and the possibility of data becoming skewed with the Circuit shuttle acting as a competing service.
A motion to receive the report and reduce the operation of the Free Summer Shuttle to run from July 1 through September 2 with operating hours from 9 a.m. to 8 p.m. was made by Councilmember Tanaka and seconded by Councilmember Duncan.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
11. CITY ATTORNEY: None.
12. COMMUNICATIONS – WRITTEN: None.
13. ADJOURNMENT
Mayor Bailey recessed the Regular Meeting at 6:04 p.m.
Approved: March 5, 2024
__________________________
RICHARD BAILEY, Mayor of the
City of Coronado
Attest:
____________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
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