1 WINN ROOM SUBCOMMITTEE SPRING 2024WORKPLAN - DRAFT
At the City Council’s December 12, 2023 Special Meeting on the Winn Room Renovation, the City Council received community feedback and posed additional issues for research and analysis. The proposed Workplan addresses these issues across a set of Subcommittee meetings.
Subcommittee
Meeting Date
Issue Implementation Status
March 20, 2024
Public Participation in
future Winn Room
Subcommittee Meetings
All future subcommittee meetings will be
open to the public with formal agendas
noticed per the Brown Act
COMPLETE. As of first meeting on
3/20/24, all meetings will be public and
noticed.
Input from prior
Subcommittee Member
Formally invite Mr. Heinze to participate and
engage with future Winn Room renovation
considerations
COMPLETE. Mr. Heinze was invited to
participate on March 20, 2024 and all
future meetings.
Public Outreach Process
Plan outreach tools to foster significant
public engagement program to include:
(1) Outreach event(s), especially on
weekend
(2) Personal interactions to address
questions, obtain feedback
Use Project Coronado website for information
and feedback solicitation
Presented March 20, 2024.
External Venues
Confirm the availability and cost of external
venues for partnership opportunities with
Lambs, Playhouse, COSA, etc. to utilize these
spaces more. Compare these costs with
Options 3 and 4.
Presented March 20, 2024
Meeting #2 TBD City Internal Room
Scheduling
What can be done with scheduling with all
City room assets (Winn, Nautilus, Boathouse,
Grand)
Show more detail about the types of current
Winn Room uses and where they could shift
(i.e. non-profit groups meetings; lectures;
Attachment 2
2 musical performances; high-profile author
events).
Consider streamlining the reservation system
for non-profit groups
Fees and Costs
What considerations or changes are needed
to accomplish greater flexibility of room use
Staffing and Hours
Provide a plan for staffing management to
allow greater use of rooms other than Winn
Room. Consider expansion of hours.
Develop 5th Alternative
Explore upgrades to the Grand Room and
Winn Room Upgrades (Options 1 and 2) and
merge use of the rooms
Meeting #3
Accessibility
Explore ADA, Accessibility and Accessible
A/V options
Acoustic Properties
Explore use of drapes or other sound
attenuation to improve acoustics
Potential Tree Impacts
Conduct a safety analysis to evaluate the
health of Library Park trees.
Develop options for replacement and
transplant of any displaced trees, including
costs.
Meeting #4
Public Input on Options Present and discuss options and receive in person feedback
Refine Project Objectives Define the intended purpose of the Winn Room and goal of remodel (50 year project)
Attachment 2