Agenda packet — Coronado City Council, April 24, 2024

A G E N D A
CITY OF CORONADO CITY COUNCIL
WINN ROOM SUBCOMMITTEE
Wednesday, April 24, 2024
Coronado City Hall Council Chamber
1825 Strand Way
Coronado, California 92118
SPECIAL MEETING – 3:00 P.M.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s office, (619) 522 7320. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 2100021189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 1500015387). For each item that requires a CEQA determination by the City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this agenda.

1. CALL TO ORDER / ROLL CALL

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. MINUTES OF THE SUBCOMMITTEE:
a. Approval of the Minutes of the Special Meeting of March 20, 2024

4. COMMUNICATIONS ORAL:

Each person wishing to speak before the City Council Subcommittee on matters not listed on this agenda shall approach the City Council Subcommittee, give their name, and limit comments to three (3) minutes. Members of the public may also submit written comments on the City’s website, via email or request to provide live public comment via Zoom during the meeting. Requests for live public comment must be made at least 24 hours in advance of the meeting. Please contact the City Clerk at City of Coronado Page 1

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. MINUTES OF THE SUBCOMMITTEE:
a. Approval of the Minutes of the Special Meeting of March 20, 2024

4. COMMUNICATIONS ORAL:

5. WINN ROOM SUBCOMMITTEE:
a. City Facility Scheduling Considerations
Recommendation: Receive a report on City facilities including an inventory of facilities, how facilities are used, methods of scheduling, clarification of reservation systems, hours and staffing, facility use fees and costs, and consideration of a 5 remodel option merging uses of the John D. Spreckels Center Grand Room and Winn Room, and provide direction as appropriate.

6. ADJOURNMENT
A COPY OF THE AGENDA WITH THE BACKGROUND MATERIAL IS AVAILABLE FOR PUBLIC INSPECTION IN THE OFFICE OF THE CITY CLERK AT CITY HALL, AT THE PUBLIC LIBRARY, OR ON OUR WEBSITE AT www.coronado.ca.us
Writings and documents regarding an agenda item on an open session meeting, received after official posting and distributed to the Council for consideration, will be made available for public viewing at the City Clerk’s Office at City Hall, 1825 Strand Way, during normal business hours.

Materials submitted for consideration should be forwarded to the City Clerk’s Office at [email protected].
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March 20, 2024 Special Meeting Minutes Page 1 of 4

MINUTES OF THE

SPECIAL MEETING OF THE
City of Coronado
Winn Room Subcommittee
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Wednesday, March 20, 2024
4:00 p.m. Special Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.

1. CALL TO ORDER/ROLL CALL
The Special Meeting of the Winn Room Subcommittee was called to order at 4:02 p.m. on Wednesday, March 20, 2024, in the City Council Chamber at City Hall with Chair Tanaka presiding.

A quorum of members was present to conduct a meeting by the following results:

Present: (2) Councilmember Downey; Subcommittee Chair
Tanaka

Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend Assistant City Manager Tony Winney
Director of Library Services Shaun Briley
Director of Public Services and Engineering Leon
Firsht
Director of Recreation and Golf Services Tim Farmer
City Clerk/Agency Secretary Kelsea Holian

2. INVOCATION/PLEDGE OF ALLEGIANCE
Chair Tanaka led the Pledge of Allegiance.

3. CONSENT CALENDAR: None.

4. COMMUNICATIONS – ORAL:

Chair Tanaka provided background on the history of the Subcommittee.

Councilmember Downey provided comments regarding the purpose of the proposed City of Coronado Page 3
March 20, 2024 Special Meeting Minutes Page 2 of 4
renovations, including the need for an upgraded audiovisual system.

5. WINN ROOM SUBCOMMITTEE:
5a. Winn Room Subcommittee Spring 2024 Workplan
Tina Friend, City Manager, presented the staff report utilizing PowerPoint.

Councilmember Downy asked if staff had determined a timeline for the Subcommittee.

City Manager Friend replied that meetings will be scheduled every three to four weeks.

Julie Webb provided comments regarding additional outreach to the community.

Harold Myers provided comments regarding the average number of attendees at events in the Winn Room.

Phil Garn provided comments regarding difficulties scheduling the Winn Room, competing events, visibility of films in the room, and inability to partition the room for smaller groups.

Merridee Brook provided comments regarding updating the audiovisual system, compliance with the Americans with Disabilities Act, and impact on the Coronado Island Film Festival.

Doug St. Denis provided comments regarding the impact of renovations utilizing the Winn Room and expressed the need for a medium-sized venue in Coronado.

Grant Talford provided comments regarding the high attendance of music events in the Winn Room.

Dawn Richards provided comments regarding events limited by venue capacity and libraries as community hubs instead of book repositories.

Lei Udell provided comments regarding the availability of other City venues.

Morgan Miller provided comments regarding the capacity of the Winn Room.

Deborah Kaller provided comments regarding the importance of timeliness for the project.

Chair Tanaka provided background on the history and purpose of the Winn Room Subcommittee.

Chair Tanaka and Councilmember Downey indicated their acceptance of staff’s proposed workplan.

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March 20, 2024 Special Meeting Minutes Page 3 of 4
5b. Community Outreach Plan
Tony Winney, Assistant City Manager, presented the staff report utilizing PowerPoint.

Chair Tanaka asked if the City had an email notification list for the groups that utilized the Winn Room. Mr. Winney responded in the affirmative.

Councilmember Downey asked staff to verify that all active groups were included on the list.

Suzanne Rivers asked how individuals may join the email notification list. Mr. Winney asked Ms. Rivers to contact him via the email address on the PowerPoint or the Project Coronado website.

Harold Myers provided comments regarding hosting a Subcommittee meeting in the Winn Room.

Councilmember Downey noted that the Subcommittee meeting was held in the Council Chamber to facilitate video recording of the meeting and that videos would be posted to the City website.

Dot Harms asked if the Winn Room remodel could be brought to the public as a ballot measure.

Discussion ensued regarding various outreach strategies. Consensus was met on the use of Quick-Response (QR) codes, engaging with news media, conducting the final Subcommittee meeting as a public workshop, emphasizing the significance of public input throughout the process, and deciding against the use of online surveys. 5c. External Venues: Availability and Cost
Assistant City Manager Tony Winney presented the staff report utilizing PowerPoint.

Councilmember Tanaka noted that although the Coronado Union School District Black Box Theater has the same seating capacity as the Winn Room, its layout facilitates events that the Winn Room cannot accommodate.

Councilmember Downey highlighted superior audio/visual system and flexible seating arrangements of the Black Box Theater. Shaun Briley, Library Services Director, noted that the library has utilized the Black Box Theater previously for various events.

Councilmember Tanaka asked Mr. Briley how often the Library hosted musical events.

Mr. Briley noted that there are a few events a year in the Winn Room or in the Library lobby after business hours.

Dawn Richards provided comments regarding the cost to non-profit groups to host events at non-City venues.

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March 20, 2024 Special Meeting Minutes Page 4 of 4
Morgan Miller provided comments regarding the rental cost and insurance cost for nonprofit organizations.

Harold Myers asked why the Winn Room is a free venue. Mr. Briley explained that libraries are state funded to host events, provided they are free to the public, and offering the room at no cost enables the library to run more programs. Councilmember Downey remarked that due to the scarcity of other free rental spaces in Coronado, the Winn Room experiences significant usage.

Jean Seager provided comments regarding that the Winn Room is open to the entire public, whereas a private room rental might not offer the same level of accessibility.

Merridee Brook provided comments regarding the limitations of various external venues.

City Manager Friend provided background on the various other projects in the City that could impact the Winn Room, including the recreational fee study and facility use policy.

Councilmember Downey noted that the public calendar of the Winn Room does not show all the reservations for the space, and that bookings by non-profit organizations are not included on the public calendar.

13. ADJOURNMENT
Chair Tanaka adjourned the Special Meeting at 5:35 p.m.

Approved: April 24, 2024
__________________________
CASEY TANAKA, Chair of the
Winn Room Subcommittee
Attest:
____________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
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CITY COUNCIL WINN ROOM SUBCOMMITTEE STAFF REPORT
April 24, 2024 5a

CITY FACILITY SCHEDULIGN CONSIDERATIONS
RECOMMENDATION:

Receive a report on City facilities including an inventory of facilities, how facilities are used, methods of scheduling, clarification of reservation systems, hours and staffing, facility use fees and costs, and a 5th remodel option that merges the capital investment and use of the Winn Room and the Grand Room at the John D Spreckels Center, and provide direction as appropriate.

BACKGROUND:

At the December 12, 2023 City Council meeting, City staff provided data and information on the City’s internal room assets, primarily the Nautilus Room at the Community Center, the Grand Room at the Spreckels Center, and the Club Room at the Boathouse.

The City Council directed staff to provide additional information on: how the Library and Recreation Departments manage the use and scheduling of City facilities and coordinate the utilization of the Nautilus Room or the Grand Room for requests not able to be accommodated at the Winn Room; the operational hours and staffing of various City facilities that may limit uses of City rooms; the fees and charges to use various City facilities; and possibility of capital investment in the Grand Room and Winn Room to develop a 5th remodel option that merges the use of the rooms.

This report addresses these queries in furtherance of the Winn Room Subcommittee’s Spring 2024 Workplan.

ANALYSIS:

A summary of each internal room asset, including capacities, typical uses, and fee considerations is listed below in Table A.

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Table A – Summary of Room Characteristics
ROOM Nautilus Room Grand Room @
JDSC
Club Room @
Boathouse
Winn Room
Managed By: Recreation Recreation Recreation Library
Size 4,950 sq. ft. 1,916 sq. ft. 1,200 sq. ft. 1,680 sq. ft.

Seating
Capacity*
446 seating
capacity
176 seating
capacity
75 seating
capacity
135 seating
capacity
Primary / Typical
Uses
Rentals / Weddings
/ Recreation
Programs
50+ Recreation
Programs /
Rentals
Youth Recreation
Programs /
Rentals
Library
Programs
and Events /
Cultural and
Educational
Events /
Nonprofit
Rentals
Fee
Considerations
Fees Charged Per
Fee Schedule
Fees Charged
Per Fee
Schedule
Fees Charged
Per Fee Schedule
Free for all
uses
*Maximum occupancy (per building code) exceeds seating capacity The seating capacity figures represent the diligent efforts of staff, informed by experience, to ascertain how many users typically fit within the rooms based upon the size of the chairs, the spacing of the chairs, the arrangements of the room, inclusion of a stage, aisle space, and screen visibility for attendees.

DETAILED ROOM ANALYSIS:

Nautilus Room at the Community Center
The Nautilus Room, often referred to as the Banquet Room, is the largest internal City room asset at 4,950 square feet. The Nautilus Room is managed by the Recreation & Golf Services Department and is typically utilized for weekend weddings and rentals (birthday parties, celebrations of life, baby showers, etc.), but is also utilized progressively more during the weekday afternoons for Recreation programs, particularly for youth. The current availability of the Nautilus Room is very limited due to pre-booked reservations, but any time not blocked off for Recreation programs, or currently booked, would be available for reservations.

It has been noted the acoustics of the Nautilus Room are not conducive to live music performances but are adequate for speaking engagements. Glass windows along the east and north wall, and a header for the moveable wall in the center of the room provide significant challenges to improve acoustics for a suitable performance space without a significant capital investment and detriment to the primary uses of the room.

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Parking:

Parking at the Nautilus Room consists of shared spaces for the Community Center and City Hall, as well as street parking along Silver Strand Boulevard. During the weekdays, parking is impacted due to other uses around the Community Center and City Hall but is mostly available during the evenings and weekends. The total number of spaces in front of the Community Center equal 47 spaces and 4 handicap spaces. The total number of parking spaces in front of Glorietta Promenade and up until the entrance to City Hall is 46 spaces and 2 handicap spaces.

Library events at the Nautilus Room:

The Library moved one event to the Nautilus Room in the previous year.

Non-profit events at the Nautilus Room:

The Nautilus Room had 67 non-profit bookings between May 2022 and April 2023.

Pros as a Winn Room Alternate:
• With a seating capacity of almost 450 seats, the Nautilus Room is the best internal alternative for Library events which exceed the Winn Room capacity.

Cons as a Winn Room Alternate:
• The Nautilus Room is not located near the Library and there may be location confusion with Library event customers.
• Logistical hurdles for Library staff staging an event at a venue away from the Library.

Grand Room at the John D Spreckels Center
The Grand Room, located at the John D Spreckels Center (JDSC) adjacent to the Library, is 1,916 square feet in size. The JDSC was constructed in 2017 and is managed by the Recreation & Golf Services Department. A JDSC Operations Plan was approved by City Council in 2016 which spells out purpose and objectives of the facility:
• Program an activity and social-based center that is welcoming to the public at large, Coronado Senior Association, and Coronado Lawn Bowling Club. • Provide a location that caters to the 50+ age group.
• Increase the percentage of adults 50+ that use the facility. • Utilize the 4,500 plus hours per year the facility is available for programming and/or renting.
• To offer a self-supporting rental program.
• To support the Coronado Senior Association and Coronado Lawn Bowling Association.

The Grand Room has been increasingly utilized for Recreation programming and events for adults aged 50+ and most of the booking availability for the room is nights and weekend afternoons and evenings.

It has been noted the acoustics of the Grand Room are not conducive to live music performances due to glass windows along the east and west walls, hard flooring, and a header for the moveable wall in the center of the room. To improve acoustics in the room, a significant capital investment is required, including the removal of the moveable wall and header and acoustic treatments to the walls. The removal of the moveable wall would significantly impact the operations of the multipurpose functionality of the room, including displacing several Recreation programs on a weekly basis.

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Parking:

The Grand Room at the John D Spreckels Center has parking limitations as there are no dedicated parking spaces for the facility.

Library events at the Grand Room:

The Library moved one event to the Grand Room the previous year.

Non-profit events at the Grand Room:

The JDSC Grand Room had 5 non-profit bookings between May 2022 and April 2023.

Pros as a Winn Room Alternate:
• The Grand Room is the most convenient City location to relocate a Library event due to the proximity of the JDSC to the Library.
• The Grand Room has a seating capacity of 176, providing a slightly larger space for hosting events (+41 seats).

Cons as a Winn Room Alternate:
• The Grand Room’s seating capacity of 176 does not provide significant additional space to accommodate Library programs or events that cannot be accommodated in the Winn Room due to capacity.
• There are only 140 chairs available at the Grand Room, requiring additional chairs to be transported to the center to achieve the capacity.
• Several Recreation programs in the Grand Room routinely have over 50 attendees, or are partnership programs with other groups, such as the Coronado Senior Association or Sharp Hospital. Displacing attendees who have signed up for a program at a specific facility for a Library event may cause apprehension in the future for participants to register for the programs.
• The Grand Room has a room divider that is used to separate the Grand Room into two smaller rooms. The room divider significantly reduces the room’s acoustic quality and was recommended for removal in a capital improvement project if the objective is to improve the acoustic performance to host a greater range of events. However, the room divider is critical to the successful operation of the Center. Often, incompatible uses need to be scheduled in the Grand Room, and the room divider provides a physical separation to allow both uses to take place simultaneously. Accordingly, the room acoustics cannot be improved as recommended without reducing functionality and use.

Club Room at the Boathouse
The Club Room is a 1,200 square foot venue with unrivaled views of Glorietta Bay. The Club Room is managed by the Recreation & Golf Services Department and serves as the primary location for summer camps, programming for young adults with disabilities, and some smaller youth Recreation programs. The Club Room availability during the summer season is limited to weekends only, but during other seasons, is often available several weekdays and evenings, along with weekends. The current availability of the Club Room is limited due to pre-booked reservations, but any time not blocked off for Recreation programs, or currently booked, would be available for reservations.

The acoustics of the Club Room have not been evaluated, but due to its materials that are similar to the Grand Room such as hard vinyl tile flooring and a glass wall, musical performances are likely to not achieve high quality sound.

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Parking:

The Club Room has 15 dedicated parking spaces, as well as additional parking along Glorietta Bay Park and street parking along Silver Strand Blvd.

Library use at the Club Room:

No Library events were moved to the Club Room in the previous year.

Non-profit events at the Club Room:

The Club Room had 5 non-profit bookings between May 2022 and April 2023.

Pros as a Winn Room Alternate:
• Dedicated parking spaces allow participants at smaller events not to search for parking.

Cons as a Winn Room Alternate:
• Smaller than the Winn Room, the Club Room has a seating capacity of only 75 seats, which does not provide enough additional space to accommodate Library programs or events that cannot be accommodated in the Winn Room due to capacity. • The Club Room is not located near the Library and there may be location confusion with Library event customers.

Winn Room at the Library
The Winn Room at the Library is 1,680 square feet in size, is managed by the Library Department and is highly utilized by many community organizations, including the Library, for events and programs.

Parking:

The Library has the same parking limitations as the John D Spreckels Center with no dedicated parking spaces for the facility.

Non-Profit events:

The Winn Room had 69 non-profit bookings between May 2022 and April 2023. • No non-profit events were relocated due to size considerations. • The Library did not receive any non-profit requests that were anticipated to be too large for the Winn Room.
• The Library has not received any correspondence concerning non-profit events that did not book the Winn Room due to size constraints.
• There have been anecdotal reports that members of the community using the online booking system for the Library have not been able to schedule their non-profit event at the time they want.

Pros of Winn Room:
• The Winn Room is in the Library and the natural location for Library events. • Programs that the Library schedules can be accommodated in the number of Library spaces available, which include the Winn Room, Ruby Room, and Historic Spreckels Reading Room.
• All events relocated to an outside venue have been relocated due to seating capacity or acoustic considerations, as opposed to scheduling considerations.

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Cons of Winn Room:
• Outdated space with poor condition of the flooring, wiring, A/V, and acoustics. • Poor visibility due to the low ceiling height.
• Between May 2022 and April 2023, 15 events held in the Winn Room were at capacity including 4 events that were standing room only.
• Staff have reported it is not uncommon for participants to leave or not to enter signature events due to crowding.
• Between May 2022 and April 2023, 9 events were relocated to the Library grass lawn for seating capacity reasons (typically larger children’s events or musical groups where the performers would occupy a lot of the available seating capacity in the Winn Room). • Some events have historically been relocated to the Library lobby for acoustics reasons. • Seating capacity for greater than 200 is a recognized regional threshold to accommodate higher profile library events. With a seating capacity of 135 at the Winn Room, several events each year must be relocated to an alternate location offsite, listed below in Table B.

Table B - Larger Events Moved Offsite from Winn Room 5/2022 – December 2023 Event Date Location Attendance Hours
Taylor Baldwin Kiland &
Judy Silverstein Gray 8/2/2023 CoSA 140 4
Jack Gray 5/9/2023 Grand Room 142 3
Shipli Gowda 10/8/2023 CoSA 150 4
Gill Sotu 10/8/2022 CoSA 150 4
Lisa See 6/8/2023 Nautilus Room 155 3
Neal Allen 12/13/2022 CoSA 208 4
Geena Davis 11/12/2022 Hotel Del Coronado 220 4
Bonnie Garmus 2/24/2023 CoSA 520 4
Kristin Hannah 3/15/2023 CoSA 570 4
Admiral McRaven 8/2/2023 CoSA 570 4
Michael Connelly 11/8/2023 CoSA 570 4
Coronado School of the Arts (CoSA)
While this is a report on internal City facilities, it is worth noting that the first priority for Library staff when looking for an outside venue is to check the availability of CoSA. The City of Coronado and Coronado Unified School District have a Joint Use Agreement that provides the City access to the CoSA auditorium. Of the eleven events moved offsite listed in Table B, eight were at CoSA, one at the Nautilus Room, and one at the Grand Room. Requests to use CoSA are made by staff using the school’s online booking software, Facilitron.

Pros as Winn Room Alternate:
• Geographic proximity next door to the Library.
• Good acoustics and visibility properties.
• Fixed seating for minimal set up considerations.
• Seating capacity up to 570.

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Cons as Winn Room Alternate:
• Not controlled by City of Coronado.
• The parameters for use of CoSA need to be more well-defined in the Joint Use Agreement. • Coronado School District programs take priority over all use. • School policy or personnel subject to change and therefore lack of consistency.

COORDINATION OF ROOMS/SCHEDULING SOFTWARE:

The next area of consideration is the Recreation & Golf Services and Library Departments facility reservation systems and coordination and if improvements are possible.

The mission of the Coronado Public Library is to meet the informational, recreational, and cultural needs of the community and to actively promote reading, life-long learning, and the pursuit of knowledge.

The mission of the Coronado Recreation & Golf Services Department is to promote community, health, and safety while building a culture of excellence.

Both departments seek to develop the holistic well-being of individuals in the community, yet the programs and strategies employed by each department are unique. The Library seeks to provide program offerings which tend to be more educational, along with nonprofit community gatherings and meeting space typically open to the public, whereas Recreation seeks to provide more fitness, enrichment, and social opportunities, along with facility use geared towards exclusive use.

The Recreation & Golf Services Department launched a new registration and reservation software program within the previous year called CivicRec, replacing the previous system, PerfectMind, which was widely criticized as a confusing and complicated system. CivicRec is an enterprise system for the Recreation & Golf Services Department and allows the department to manage all user accounts, track accounting for all user transactions, process point of sale transactions, provide an online catalog of Recreation program offerings including registration options, and allow for facility management, including facility reservations. The public-facing calendar module of the CivicRec program shows availability for facilities but does not show the details of any bookings.

For a member of the public or nonprofit organization to reserve a Recreation facility, they must first create an account on CivicRec to submit a request on the system for the specific room, date, and time. To search availability, an account is not required. The reservation request must be accompanied by a $25 application fee. Once the reservation is submitted online, a staff member of the Recreation & Golf Services Department will respond to the inquiry within 1 business day to begin discussions on details and additional potential requirements needed for the reservation, including insurance and security deposits.

Residents and Library staff booking any library space, including the Winn Room, use a software known as Library Market. No fee is required to make a reservation. Library Market has the ability to validate for library cardholders and prefill patron information during program registration. It allows for event sign up, automatically emails reminders to participants, maintains and automatically manages a waitlist, ensuring reliable communication with customers while reducing staff time. Room set up options and available equipment can be selected by the customer online.

Library Market offers integrated room and time management tools for event planning for both staff and public and is used as a promotional tool for events.

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CivicRec and Library Market are meeting the needs of their respective departments and there are no plans for change based upon operational need.

There are very few occasions per year on which an event would not be able to be accommodated at the facility originally requested. Known instances (two) where events were moved into different facilities are Library events that were too large to fit into the Winn Room. Accordingly, there have been very few examples of cross-departmental coordination to accommodate an event.

With the booking options for both Recreation and Library rooms available online, staff from either department can check availability online. If additional questions arise, or if the booking needs to be made imminently, then staff from one department will contact an appropriate staff member from the other department for clarification or to place an administrative hold. The examples involved the Library Director coordinating requests with the Director of Recreation & Golf Services Department; however, line-level staff can be trained and empowered to work collaboratively to accommodate these requests.

FACILITY HOURS AND STAFFING:

The Coronado Public Library is currently open to the public during the following hours:

Monday – Thursday: 9:30 a.m. – 9:00 p.m.

Friday: 9:30 a.m. – 6:00 p.m.

Saturday: 10:00 a.m. – 6:00 p.m.

Sunday: 1:00 p.m. – 5:00 p.m.

The Coronado Community Center (location of Nautilus Room) is currently open to the public during the following hours:

Monday – Friday: 7:00 a.m. – 7:00 p.m.

Saturday: 7:00 a.m. – 5:00 p.m.

Sunday: 10:00 a.m. – 4:00 p.m.

The John D Spreckels Center (location of Grand Room) is currently open to the public during the following hours:

Monday – Thursday: 8:30 a.m. – 7:00 p.m.

Friday: 8:30 a.m. – 4:00 p.m.

Saturday: 9:00 a.m. – 12:30 p.m.

Sunday: CLOSED
The Club Room at the Boathouse is not open as a drop-in facility, therefore only open when programmed for Recreation activities or when reserved.

The hours of operation for the Recreation facilities do not restrict use; however, any use outside of normal hours of operation will require the scheduling of staff, which include staffing charges for the user. Additionally, to provide exceptional customer service, Recreation facility fees are inclusive of staffing to help facilitate the set-up and successful operation of the rental.

The City Council inquired if the City should consider expanding hours of facilities and adding staff support to provide more options for reservable space. As all reservation requests for City facilities have been accommodated, and at the facilities initially requested, staff do not find there is a demonstrated needs for an increase in facility hours and staffing. There has been limited anecdotal information that some reserving parties were not able to reserve the date and time wished for, but with a first-come, first-serve reservation system, full availability cannot be guaranteed, and all reservation requests were accommodated on other dates/times.

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FEE POLICIES:

Recreation
The City Council-approved Recreation Services Facility Use Fees and Policies document (attached) provides definitions of user classifications, regulations and requirements of facility use, and specific fees for each facility/classification in the Recreation & Golf Services Department inventory.

Reservation lead times are more accessible for residents and most nonprofit organizations at 24 months, opposed to 14 months for non-resident and commercial users.

Total non-profit revenue for the Recreation and Golf Services Department during the survey period was $15,424.

All City of Coronado events and programs, including Library-sponsored events, have no fees associated with the use; however, if any event requires staffing after normal hours of operation, the additional staff time will be noted for future reference to account for the true cost of providing the service to the community.

Coronado special interest groups with at least 75% Coronado members may use the Club Room Classroom, the Grand Room, the Abalone Room, or the Sand Dollar Room at no charge, with a limit of 4 uses per year. Additional conditions include a 3-hour maximum rental, use limited to Mondays – Thursdays, and a clear identification of public benefit. This benefit does not apply to the Nautilus Room.

The Recreation & Golf Services Department is currently drafting a revision of the Facility Use Fees and Policies document for clarity, consistency, and fairness to be presented to City Council in Summer 2024.

Library
The Coronado Public Library was established under the California Education Code, which states under section 18960: “Every library established pursuant to this chapter shall be forever free to the inhabitants and nonresident taxpayers of the municipality”.

Library and library sponsored events are free services as part of the organization’s commitment to free access to information and ideas for all users. Free use for all other eligible users of the room is a longstanding Library Board policy for the Winn Room. Policy 12 of the Library Board of Trustees states: “The Library does not charge a fee for use of the Winn Room”.

Library Board policy also states that the room may not be used except for non-profit community benefit uses.

FINDINGS:

Upon evaluation of all aspects of the City facilities, including fee considerations, availability, current primary uses, and documented needs, staff developed key findings which are summarized below.

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Winn Room Alternates
• CoSA is recommended as the best alternate space for Library events that are expected to exceed Winn Room capacity. With a capacity of 570, auditorium style seating, a performance-oriented acoustic environment and close proximity to the Library, CoSA is considered the first priority for alternate space.
• Due to the many positive benefits of utilizing CoSA as the first priority for an alternate facility for signature Library events, the City could consider a refinement of the Joint Use Agreement with Coronado Unified School District to provide more reliable access and streamlined booking of the facility.
• The Nautilus Room is the best internal alternate to the Winn Room and is most suited for speaker, not musical performance, events.
• The Club Room does not provide enough seating to be an alternate facility for the Winn Room and should not be considered as a viable option.
5 th Remodel Option (Grand Room / Winn Room Merged Uses) • The Grand Room has acoustical limitations, and the space is used primarily as a multipurpose room. Any treatments to improve the acoustics of the room, outside of minor audio and visual equipment upgrades, would require material changes to the functionality of the room. The room divider has been noted to cause negative audio and visual impacts for performances or film screenings. The room divider is vital to the successful operations of the room as a multipurpose space.
• Project costs for improving the Grand Room Audio/Visual equipment and including motorized blackout shades are estimated at $1.72 million, which do not include the removal of the moveable wall and divider. The benefits gained from Grand Room upgrades include slightly improved experience over the Winn Room for sightlines and a marginal gain in seating over the Winn Room. The drawbacks of investing in the Grand Room Audio/Visual equipment are there are no additional acoustic improvements, it does not address the Winn Room deferred issues, the room still does not meet a seating capacity threshold of 200.
• Given the limited amount of seating capacity gained and acoustical challenges unless the Grand Room functionality is modified with detrimental impacts, staff would not recommend the 5th remodel option of merging the uses of the two rooms.

Nonprofit Organizations Accommodated
• There are no documented instances of nonprofit organization reservation requests not being accommodated due to size or clarity in availability for either the Winn Room or Recreation facilities.

Library and Recreation Facility Scheduling Software
• Recreation and the Library have unique missions and fee directives for their facilities. Each department’s reservation platform is tailored for their mission and have different functionality and scale. Both reservation systems have transparent portals that allow for online viewing of facility availability.
• Staff considered whether a merger of reservation systems was warranted. Given the widely varying demands for functionality, the marginal benefit of having one reservation system was vastly outweighed by the cost, logistics and time entailed in merging. At this time, moving to a single platform is not warranted.
• To facilitate additional transparency and ease of access, however, the City could create a reservation landing page on the City’s website to direct any potential requester for facility reservations to Recreation facilities and Library facilities.

City of Coronado Page 16
Library and Recreation Facility Coordination
• The current Council-authorized Fee Policy for Recreation facilities allows for Library events, as City-sponsored events, to utilize Recreation facilities at no cost. • In the two instances where a reservation moved from one department’s facility to the other (library events moved to Nautilus and Grand Rooms), Library and Recreation staff effectively managed that transition with minimal effort. Additional training for line-level staff will continue to provide successful coordination. No system or process changes are recommended.

Facility Hours and Staffing
• All reservation requests for City facilities have been accommodated, and at the facilities initially requested.
• There have been anecdotal reports that members of the community using the online booking system for the Library have not been able to schedule their non-profit event at the time they want.
• Recreation allows rental of its facilities outside of normal operating hours. The reserving entities pays for staff presence during the event.
• The Library has accommodated some reservations slightly before or after operating hours so long as staff are present in the building.
• Staff do not find there is significant and ongoing demand for additional access to facilities that would necessitate increasing hours and staffing.

ATTACHMENTS:

1. Recreation Services Facility Use Fees and Policies
City of Coronado Page 17
Attachment 1
City of Coronado Page 18
Attachment 1
Attachment A

CITY OF CORONADO RECREATION SERVICES

FACILITY USE FEES AND POLICIES
SECTION ONE: DEFINITIONS

1. Residency
a. Resident Individual:
• A Coronado resident owns property in Coronado, or
• A Coronado resident lives in Coronado at least 6 months of the year b. Resident Organization or Team:
• Organization/club name must state the City of Coronado as the principal place of business. The organization/club’s current roster must have 75% of its membership living in Coronado as of January 1st, April 1st, July 1st, and October 1st of thecurrent calendar year
• Youth Teams must have 95% of their current members within the age group of 1 –18 years of age
• Nonprofit groups must provide evidence of current 501(c)(3) tax status with the California Secretary of State
c. Proof of Residency:
• In order to receive resident benefits, the resident must complete the application, prove residency, and be an immediate family member of the event honoree (i.e. bride, groom, graduate)
• To qualify for resident benefits, Coronado residents must show proof of residency by providing a government-issued photo ID plus one of the following documents, showing name of applicant and Coronado address:
o Current property tax papers (original or photocopy withapplicant’s/participant’s name)
o Current utility/telephone bill
o Current rental receipt/lease
o Imprinted address on check (not acceptable if handwritten or P.O. Box) o Military orders/housing assignment in applicant’s/participant’s name o Business owners who can provide both proof of ownership and property tax payment
o Note: A copy of the document used for proof of residency must accompany application. Once residency has been established, verification is required only once per year.

2. Age/Family
a. Immediate Family: a spouse, parent, grandparent or child living in the same household.

Family passes are good for up to five (5) members of the immediate family, not toexceed two (2) adults.
b. Youth: any person under the age of eighteen (18)
c. Adult: any person age eighteen (18) to fifty-four (54) years old d. Senior: any person age fifty-five (55) or over
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City of Coronado Page 19
Attachment 1
SECTION TWO: CLASSIFICATION OF USERS
Any group utilizing City of Coronado facilities will be classified in one of the following categories for the purpose of determining fees. With the exception of City uses, which have first priority, all other applications are considered on a first-come, first-served basis for available space. Coronado residents and resident groups have a 24-month booking window; all other users have a 14 month window. All use must be compatible with the intended use of the facility.

Reservation lead times are 24 months for Group A, B, C, D and E, and 14 months for Groups F and G.

Classification A – City of Coronado:

Events organized and conducted by the City of Coronado or events co-sponsored by the City of Coronado. No fee is associated with Group A events regardless of facility locations.

Examples: City meetings, recreation classes, and City-sponsored special events such as Breakfast with Santa, Commissioners Dinner
Classification B – Coronado Public Schools:

Official academic and athletic activities of the students, as part of the school curriculum or sanctioned interscholastic athletic events and practices (exclusive of activities generating funds). A fundraising component within an activity would change the classification to a C or D user.

Examples: High School Water Polo or Swim team, physical education instruction, High School Lacrosse and Soccer teams (as clarification, this would not include ASB activities, dances, booster club meetings, PTO or staff meetings)
Classification C – Resident Nonprofit Youth Organizations:

These are locally organized not-for-profit youth groups whose membership is comprised of at least 75% City residents under age 18 years.

Examples: Coronado-based youth sports groups, Boy Scouts and Girl Scouts in Coronado, Coronado Aquatics Club, Coronado Little League
Classification D - Resident Nonprofit Recreational, Educational, Service, or Civic Community Groups and Public Agencies:

These are Coronado-based not-for-profit civic, social, or service organizations (identified with a 501(c)(3) tax status), social welfare agencies or organizations, as well as other governmental agencies. Group membership must be comprised of at least 75% City of Coronado residents.

Also in this category are recognizable charitable agencies serving the greater San Diego County Region, who can document a specific benefit to the Coronado community or Coronado citizens.

Examples: Coronado Rotary Club, Coronado Unified School District (other than actual athletic or academic events), board of directors of Coronado-based youth sport organizations, Port District, SANDAG, Coronado Chamber of Commerce, Historical Association, community forums, Coronado Hospital, County agencies, Islander Sports Foundation, Coronado Tennis Association, public school districts, Children’s Hospital, American Red Cross, Crown Club.

Classification E – Resident Individual, Resident Business Organizations, Resident Nonprofit Special Interest Groups, and Nonresident nonprofit organizations with a proven benefit to the San Diego region:

These are resident religious or political groups, private educational organizations, resident private parties, special interest clubs, homeowners associations, etc., including groups who may not be Coronado based by title or address, but whose participation is made up of 75% or more Coronado residents (documentation will be required). Also in this category are 01/01/20
City of Coronado Page 20
Attachment 1
recognizable charitable agencies serving the greater San Diego County Region who can document a specific benefit to the region including Coronado.

Examples: Coronado resident private parties, family gatherings and weddings; Coronado Churches; Coronado Cays Homeowners Association; League of Women Voters; private school functions; club meetings (Square Dance Club, Stamp Collectors, etc.) Classification F – Nonresident Organizations, Nonresident Individuals:

These are youth organizations and nonprofit civic, service, and social organizations that are not Coronado-based; nonresident private groups.

Examples: Imperial Beach Boys and Girls Club, National City Kiwanis Club, nonresident private parties and weddings
Classification G – Commercial Use:

Businesses, commercial organizations or users who do not fit into other classifications.

Examples: Profit-making organizations, seminars, trade shows, film companies, company training
SECTION THREE: FUNDRAISING/SALES ACTIVITIES

1. Fundraising and Sales on City Properties
a. When using City facilities the collection of funds (admission fees, dues, membership fees) is normally limited to covering minimal essential expenses of the organization. If merchandise sales, concession sales, auctions, ticket sales, or donation collections occur, the event is defined as a fundraising event or a commercial activity. b. A fundraising event is a facility use by youth or adult groups to raise funds for recreation, education, and welfare programs by Community groups whose activities and programs are of a character building nature, recreational nature, or whose primary purpose is service to the community as a whole
c. All other events involving merchandise sales or collection of funds are defined as commercial events
d. An “event”, for the purposes of fundraising fee assessment, is not to exceed 5 consecutive days or 2 consecutive weekends consisting of no more than 5 days (example, Sat, Sun, Fri, Sat, Sun)

2. Nonprofit Fundraising
a. All groups applying for permission to conduct a fundraising activity must provide the following (in addition to standard permit requirements):
• Obtain a no-fee City of Coronado Business License
• Provide proof of exempt status from the Internal Revenue Service and the Franchise Tax Board (501(c)(3) tax status)
• Provide a current financial statement
• Provide a current list of the Board of Directors
b. Any commercial vendors solicited by the permitted organization must obtain a City of Coronado Business License. The number of vendors may be limited, per the discretion of the Director of Recreation and Golf Services, or designee c. County of San Diego Health Department clearance is required for food concessions offering anything other than pre-packaged items
d. Alcoholic Beverage Control Board license/permits are required for any alcoholic beverage sales

3. Concession Sales
a. Permits for nonprofit group on-going concession sales during a sports or activity season may be obtained, and require the same documents as required for fundraising events 01/01/20
City of Coronado Page 21
Attachment 1
b. A “season” is defined as a period of consecutive days, weeks or months, not exceeding a period of 4 months
c. Consecutive season permits may be obtained, with the required payment of fees for each “season”

4. Commercial Sales
a. Commercial Uses, including the collection of any funds or the sale of any item on City property, must provide the following, in addition to all standard facility use permit requirements:
• City of Coronado Business License for the permitted group as well as any other commercial vendor
• San Diego County Health Permit (for food sales)
• Alcoholic Beverage Control Board license/permits for alcoholic beverage sales SECTION FOUR: USE REGULATIONS AND REQUIREMENTS

1. Users Requirements
a. All users will provide:
• A $25 nonrefundable reservation fee at time of submitting application • Security/cleaning deposit
• Certificate of Insurance ($1,000,000) with an Additional Insured Endorsement • Proof of residency/proof of 501(c)(3) tax status for resident or nonprofit classifications
b. Banquet room users will arrange for their own caterer or food service. Caterer must meet requirements established, including an orientation with Community Center Staff. A list of approved caterers will be provided by staff.
c. Caterers will provide the following:
• City of Coronado Business License
• County of San Diego Health Permit
• Certificate of Insurance
• Orientation for kitchen procedures/clean-up
• Signed agreement with City of Coronado
d. Cancellation fee equal to damage/security deposit ($200) for any event cancelled after it is booked or firmed

2. Permission to Serve Alcohol
a. Alcohol will be permitted only at the Community Center Banquet Room, Banquet Room Patio and Playhouse; Coronado Club Room and Boathouse; and John D. Spreckels Center Grand Room
• Additional cleaning/security deposit will apply
• User may pay for cost of security guards, City of Coronado Police Officers, or Reserve Officers
• User shall obtain required permits from Alcoholic Beverage Control Board and meet all requirements established in the permit

3. Official School Events
a. Permits for facility use for the conduct of Coronado Unified School District academic or athletic activities must be authorized by the school Principal, verifying official academic use or official interscholastic athletic league play

4. Events for Youth Honorees
a. Events for honorees under the age of 21 (e.g., birthday, graduation, Quinceañera, Bar Mitzvah) may have additional requirements, and will be permitted for Coronado residents only
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Attachment 1
b. Honoree must be a child, grandchild, or great grandchild of a Coronado resident c. Events must conclude by 10:00 p.m.
d. Security personnel may include one or more (depending on number of attendees) City of Coronado Police officers or Reserve officers at permittee’s expense e. Alcohol is not allowed
f. Security deposit will be increased by 50%

5. Coronado Self-Interest Groups
a. Coronado special interest groups with at least 75% Coronado members may use Recreation facility meeting rooms (Abalone, Sand Dollar, Club Room Classroom) at no charge:
• Limit of four (4) uses per year
• Three (3) hour maximum
• Use limited to Mondays through Thursdays
• Clear identification of public benefit

6. Storage Facilities
a. Storage Lockers will be available to Coronado groups only, and will be allocated for a specific term (annually). Lockers will be allocated through a draw system if demand exceeds availability. Inspection and “permissible items” policy may bedeveloped. b. Boat Storage will be allocated for a specific term (annual); no tenure is guaranteed. Storage areas may be allocated on a draw system if demand exceeds availability.

7. Jump House
a. Jump House companies must have a current Coronado Business License and a certificate of liability insurance with an Additional Insured Endorsement, setup diagram, and location map

8. John D. Spreckels Center and Bowling Green
a. Use of the Grand Room:
• Applications for use of the Grand Room are required at least 30 days prior to the date of the event
• Coronado Senior Association and Coronado Lawn Bowling Club can submit applications 24 months in advance
• Residents can submit applications 18 months in advance • Nonresidents can submit applications 14 months in advance • The kitchen can be used for a fee of $50
b. Use of the activity rooms:
• Applications for use of the activity rooms are required at least 30 days prior to the date of the event
• Coronado Senior Association and Coronado Lawn Bowling Club can submit applications 12 months in advance
• Residents can submit applications 6 months in advance • Nonresidents can submit applications 3 months in advance c. Use of the catering kitchen:
•
•
•
Requires a use fee of $100
Person using the kitchen must provide a certificate of liability insurance Caterer must submit a completed Catering Agreement
• Caterer in charge must possess a current County of San Diego Health Permit • Caterer must possess a current Coronado Business License • Caterer must possess a current Food Handlers Card
d. Rules for Coronado Special Interest Groups such as homeowners associations, flower associations, and scouts:
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Attachment 1
• Groups must be comprised of 75% Coronado residents
• Groups can use free of charge up to four (4) times a calendar year • Three (3) hour maximum
• Use is limited to Mondays through Thursdays
• Clear identification of public benefit
• Event must be free and not include any sales
e. A $25 non-refundable application fee is due with the application for the Grand Room f. A refundable security/cleaning deposit of $100 is due within 30 days of application, but no less than 30 days prior to the event
g. Cancellations:
• Events canceled more than 90 days in advance receive a full refund • Events canceled 30 - 89 days in advance pays $100 cancellationfee • Events canceled less than 30 days in advance pays $100 cancellation fee and half (1/2) the rental fee
h. Liability insurance in the amount of $1,000,000 is required for all rentals. The insurance policy will list as additional insured the City of Coronado, its elected and appointed officers, officials, agents, employees and volunteers, and state the date and address of the event. In addition, an Additional Insured Endorsement page must be submitted. i. Use of the catering kitchen:
• Requires a use fee of $100
• Person using the kitchen must provide a certificate of liability insurance • Caterer must submit a completed Catering Agreement
• Caterer in charge must possess a current San Diego County Health Permit • Caterer must possess a current Coronado Business License • Caterer must possess a current Food Handlers Card

9. Limitations/Conditions of Use
a. Regular recurrent or long term use will be limited (e.g., resident nonprofit organizations and clubs scheduling weekly or monthly meetings). Long term use will be evaluated annually. Continuation of extended regular use will be evaluated against the requests for facility use by other community organizations. Commercial Use is not intended to be long term or recurrent, with frequency.
b. All organized use of City Park facilities that is specific to a particular time or location in a park requires a use permit, regardless of the size of the event c. Facility use that requires extra services, equipment setup, or staff supervision may be charged fees for extra staff services at $50.00 per hour or portion thereof

10. Permits Issued by Recreation and Golf Services for Private Beach Weddings and Private Events
a. Permits are required for any event on the beach where equipment will be brought in, regardless of the size of the group

11. “Equipment” is defined as any item or appurtenance, used to define a site or event, or to facilitate a private gathering of people to include, but not be limited to: chairs, tables, canopies, arches or arbors, stanchions, decorations, containers, podiums, audio systems, tents, umbrellas, aisle runners or floor coverings, flags, streamers, stages, fencing, and the like. Excluded from the definition of “equipment” is any item or appurtenance that is commonly understood as traditional beach gear of an individual, family, or small group of persons for a typical day at the beach (such as beach chairs, umbrellas, towels, coolers, small pop-up canopies, game equipment).
a. Beach locations available for events are restricted as follows:
• One permit only per site per day
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Attachment 1
• No permits will be issued for the following holidays or holiday weekends: Memorial Day, Independence Day, and Labor Day
• No events will be permitted in the natural sand dune area between the beach maintenance building and the North Beach restrooms
• No permits will be issued for Central Beach on Saturdays and Sundays between May 1 and September 30, and on Easter weekend
• Permits for weddings at Central Beach are limited to events for 50 or fewer persons b. Beach event areas are defined on the Coronado Beach Map and are described as follows:
• South Beach is defined as south of Avenida Del Sol and the Hotel del Coronado to the Naval Amphibious Base
• Central Beach is defined as south of the Main Tower to the head of the Paseo Del Mar at the intersection of Ocean Boulevard and RH Dana Place • North Beach is defined as the Main Tower north to Naval Air Station North Island • Restricted areas include:
• In front of the Hotel del Coronado
• In the sand dunes between the beach maintenance building and the North Beach restrooms
• In the lifeguard vehicle drive zone between the dunes and the rip rap • Any blockage of the beach and emergency vehicle access points c. Additional Beach Special Event restrictions include:
• No alcohol
• No catering
• No electrical
• No generators
• No portable restrooms
• No rice or birdseed
• No helium balloons
• Amplification is limited to a battery-powered sound pack for voice and music • If rose petals or similar items are used, all debris must be completely removed from the grass or sand
• Location must be left as clean as it was found
d. Loading zones for each beach event location are established as follows:
• North Beach: loading zone on the south side of the beach entrance adjacent to the North Beach restrooms
• Central Beach: striped “traffic island” on Ocean Boulevard at RH Dana Place between Ocean Boulevard and the parking access side roadway
• South Beach: 20-minute yellow curb loading zone painted between the Hotel Del Paseo Del Mar driveway red curb and the beach emergency vehicle access driveway red curb on Avenida Del Sol
e. Loading zone permits and restrictions:
• Date and time-specific permits will be issued to the special event permit holder for each vendor providing services
• Commercial vehicles will be limited to 20-minute parking within the designated loading zone
• Vehicle size will be limited to a maximum length of 30 feet • Vehicle driver will place cones at the rear of the vehicle, and at the end of the equipment loading zone beyond a ramp or lift gate, to identify and call attention to the potential hazards of the loading area
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Attachment 1
• Commercial vehicles will provide a “spotter” to keep the loading area clear of pedestrians
• Once loading is complete, the vehicle must be moved from the loading zone and parked elsewhere, away from the impacted beach or park areas, within established commercial vehicle parking codes
f. A Recreation and Golf Services Department employee(s) will be assigned as an event liaison for all beach events, from the application process through day-of-the-event, including review, supervision, and enforcement of restrictions for event setup, parking, equipment deliveries, noise restrictions, and clean-up. Enforcement efforts will be supported by police officers when required. Staff services will include:
• Assistance through site and date selection and permit application process • Orientation with permit holder to review procedures, parking and loading restrictions, vendor requirements, site preservation and safety information, site and equipment restrictions, and site decoration and enhancement suggestions, and to walk the actual event site
• Designation of event sites early in the morning with sandwich sign boards indicating the type of event, time range, and permit number or permit holder’s name • Issuance of limited time “Commercial Permit Parking” loading permits to each event vendor indicating the date and time of authorization, approved location, safety procedures, and related parking restrictions and information • Onsite supervision and monitoring of equipment loading and setup at approved event site
• Event follow-up
g. Fees will be assessed to pay for staff services provided to facilitate beach events SECTION FIVE: FACILITY RENTAL/GROUP USE FEES
Rooms and Equipment
Room Group (see policy for description)
Hourly Rate
Cleaning/Damage
Deposit
Name A B C D E F G Room Alcohol (+)
Activity Room Kitchen
(flat fee) None $10 $10 $10 $10 $25 $50 $100
$100
N/A
Activity/Craft Room None None None N/A
None None
$10 $16 $25
$25
$50
Activity/Meeting Room $50
Club Room
None
None
None
$10
$50
N/A
$16
$99
N/A
$100
$100
N/A
N/A
$300
N/A
$50 $50 $137 $225
Club Room Classroom N/A N/A N/A
$35
N/A
$50 Club Room Kitchen
(flat fee) None
None
None
$20
$10
$20
$10
$20
$15
$35
$16
$100
$100
$50
N/A
No food
or drink Dance Studio $25
N/A
$50
N/A Storage Lockers
(group use only) 15/mo 15/mo 15/mo 20/mo N/A
Club Room Additional Set-up: $50/hour for all users.

Audio-Visual Equipment fee is $100 Flat Fee for all users.

Coronado Special Interest groups with at least 75% Coronado members may use Recreation facility meeting rooms (Abalone, Sand Dollar, Club Room Classroom) at no charge up to four (4) 01/01/20
City of Coronado Page 26
Attachment 1
times per year. This use is limited to Monday through Thursday, with a three (3) hour maximum use per time. Clear identification of public benefit must be proven.

Coronado Special Interest groups with at least 75% Coronado members may use the Club Room classroom at no charge. This use is limited to Monday through Thursday, between September 1 of one year through May 31 of the following year. Clear identification of public benefit must be proven. These rentals are intended to be used for meetings, and are not for the purpose of events and/or fundraising.

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Attachment 1
Rooms and Equipment
Room
Name
User Group (see policy for description)
All fees are hourly fees unless indicated otherwise
Cleaning/Damage
Deposit
Room Alcohol (+)
Maximum
A B C D E F G Allowed
The following rooms require a two (2) hour minimum rental reservation time.

Additional fees are charged on Weekends and Saturdays. See Weekend Table below. **Banquet room rental on Saturday must be a full room rental (no half room rentals allowed).

Equipment Drop-off is $25 per hour.
(+)Alcohol use deposits are in addition to room cleaning deposit.

Nautilus Room None $75 $75 $75 $250 $425 $500 $200 $300 250 Patio Half Nautilus Room A** None $63
$40
$63
$40
$63
$40
$175
$150
$250
$200
$313
$250
$200
$200
$300
$300
125
Triton Room B** None 125
None
Community Playhouse
(6 hour block) $225 $225 $225 $450 $525 $650 $200 $300 104 Charges for technical staff are additional.

No food
or drink Gymnasium None
None
$25
$50
$25
$50
$40
$50
$60
$50
$100
$50
$200
$50
$200
$100
600
Kitchen (with Theater or
Banquet Room rental only) –
Flat Rate
$100 N/A
Fund Raising activity
associated with facility use
(flat fee per event) paid in
addition to room/facility fees
None N/A $100 $150 $200 $300 $500 N/A N/A
Banquet Room Additional
Set-up Time None
None
$75 $75 $75 $75 $100
$100
$100
$100
N/A
N/A
N/A
N/A Audio-visual Equipment
(flat fee) $100 $100 $100 $100
Equipment Drop Off
(per hour) None $25 $25 $25 $25 $25 $25 N/A N/A
Banquet Room Weekend Fees (Friday 3pm to Sunday midnight) require a five (5) hour minimum rental reservation
Room User Group (see policy for description)
All fees are hourly fees unless indicated otherwise
Cleaning/Damage
Deposit
Maximum
Name A B C D E F G Room
$200
$200
$200
Alcohol (+) Allowed
Nautilus Room None $75 250
$63
$40
$75
$63
$40
$75
$63
$40
$300
$200
$150
$463
$299
$218
$500
$313
$250
$300
Patio Half Nautilus Room A** None $300 125
Triton Room B** None
None
$300 125
Saturday Premium Fee
(per hour) $50 $50 $50 $50 $50 $50 N/A N/A
Banquet Room Weekday Fees (ending before 5pm)
Room User Group (see policy for description)
All fees are hourly fees unless indicated otherwise
Cleaning/Damage
Deposit
Maximum
Name A B C D E F G Room
$200
$200
$200
Alcohol (+) Allowed
Nautilus Room None $75 250
$63
$40
$75
$63
$75
$63
$40
$250
$175
$150
$272
$190
$172
$250
$175
$150
$300
Patio Half Nautilus Room A** None $300 125
Triton Room B** None $40 $300 125
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Attachment 1
Athletic Facilities
Room
Name
Group (see policy for description) Cleaning/Damage
A B C D E F G Deposit
Boathouse Vessel StorageOutside$35/mo $35/mo $35/mo $35/mo $35/mo $385/yr $385/yr $385/yr $385/yr $385/yr None N/A $250
$250
Boathouse Vessel StorageInside
Single Shell
$50/mo $50/mo $50/mo $50/mo $50/mo
$550/yr $550/yr $550/yr $550/yr $550/yr None N/A
Boathouse Vessel StorageInside
Double Shell
$50/mo $50/mo $50/mo $50/mo $50/mo
$550/yr $550/yr $550/yr $550/yr $550/yr None
None
None
N/A
$200
$15/hr
$250
Cays Park (flat fee/day) None $50
None
None
None
None None N/A
Cays Tennis Courts
(reserved use)
$5/2
hrs
$15/2
hrs $10/hr $50
Coronado Tennis Center courts
(reserved use)
$5/2
hrs
$15/2
hrs None None None $10/hr $15/hr $50
High School Tennis Courts
(reserved use) $5/2
hrs
$15/2
hrs None
None
None
None
None
None
None
None
None
$25
None
None
$35
$10/hr
$10/hr
$35
$15/hr
$15/hr
$35
$50
$50 Library Tennis Courts
(reserved use)
$5/2
hrs
$15/2
hrs
**Coronado Tennis Center
Clubhouse/Hr
$100
$300 w/alcohol $35
$25
$25
$25
$35
$25
$25
$25
**Coronado Tennis Center
Kitchen $25 $25 $25 $50
**Coronado Tennis Center
Patio/Hr
$50 None
$25
$25 $25 $25 $300 w/alcohol
**Coronado Tennis Center
Barbecue $25 $25 $25 $50
Dance Studio
(per Hour) None
None
None
$10
$25
$10*
$25*
None
$15
$40
$16
$60
$25
$100
N/A
$50
$200
$200
$100
$200
$50
Gymnasium
(Per Hour)
Sunset Park (flat fee/day)
(under special conditions) None None None
Fund Raising activity
associated with facility use (flat
fee per event) paid in addition
to room/facility fee
None N/A $100 $150 $200 $300 $500 N/A
Concessions Permit
Per Sport Season (Maximum
season length is 4 months)
None N/A $100 $150 $200 $300 N/A $200
*These fees are levied if staff is specific to use, or if facility use is exclusive, or exceeds subsidy cap
**Use which occurs after staffed hours will include an additional staffing fee of $50 per hour 01/01/20
City of Coronado Page 29
Attachment 1
Parks
Group (see policy for description)
All Fees are flat fees unless indicated otherwise
Cleaning/
Damage
Deposit
Jump
House
Allowed
Room Maximum
Name A B C D E F G Allowed
Bayview Park None None None None $50 $100 $200 $100
$100
No
No
30 Beach - Central
Beach - North
Beach - South
Centennial Park
None None None None **$50 **$100 $200
None None None None **$50 **$100 $200
None None None None **$50 **$100 $200
None None None None **$150 **$250 $350
300
$100
$100
$200
$100
$100
No
No
300
300
100
200
100
No
Coronado Cays Park None None None None $50
$50
$100
$100
$200
$200
Yes
Glorietta Bay Park None None None None Yes
None None None None Glorietta Bay
Promenade $200 $200 $350 $200 No 200
Mathewson Park
(Pomona) None None None None
None None None None
None None None None
$25
$25
$50
$50
NA
NA
$100
$100
$100
Yes
Yes
Yes
75 North Cays Park 75
Spreckels Park $50* $100 $200 200 (without gazebo)
Spreckels Park
(with gazebo) None None None None
None None None None
None None None None
$100
$50
$200
$100
NA
$300
$200
NA
$200
$100
$100
Yes
No
No
200
Star Park 75
Sunset Park
(resident use only) $50 100
Jump House
(additional deposit
required)
None None None None None None None $200 N/A N/A
Fund Raising
activity associated
with facility use
(flat fee per event) None N/A $100 $150 $200 $300 $500 N/A N/A paid in addition to
room/facility fees
• Flat fees are applied per day
**Centennial Park, Beach Weddings and Private Events (Classifications E and F) Number of
Participants
25 or less with
equipment
Number of
Vendors
Staff
Services Fee
Estimated
Staff Hours
Jump
House
Maximum
Allowed Cleaning/Damage
Up to 3 $150 3 – 5 $500 No 25
26 – 99
100 – 199
200 – 300
Up to 6
Up to 8
Up to 10
$400
$700
6 – 10
11 – 15
16 – 20
$500
$500
$500
No
No
No
99 199
$1,000 300
• Application fee of $25 due with application and is nonrefundable • Certificate of liability insurance is required. $114 for up to 99 people; $148 for 100 ormore people. Price is subject to change.
• Fee is based on whichever category is larger, number of participants or number of vendors • Maximum attendance allowed at Centennial Park is 100
01/01/20
City of Coronado Page 30
Attachment 1
JOHN D. SPRECKELS CENTER AND BOWLING GREEN

USE FEES
Room
Name
User Group (see policy for description)
All fees are hourly fees unless indicated
otherwise
Cleaning/Damage
Deposit
Maximum
A B C D E F G Room Alcohol Allowed
(+)
Activity Room None $10
$75
$10
$75
$10 $16 $25 $50 $100 N/A 30
Grand Room None
None
$75 $107 $179 $360 $100
$40 $60 $100 $200 $100
$300
$300
120
Half Grand
Room $40
$50
$40
$50
60 Grand Room
Kitchen (flat
fee)
None $50 $50 $50 $50 N/A N/A N/A
Multi-Purpose Room Additional Setup: $50/hour for all users.

Audio-Visual Equipment fee is $100 flat fee.

Monday – Thursday 2 Hour Minimum Rental
Security Guard Required for all events; $35/hour
Weekend Friday – Sunday Rentals
Room User Group (see policy for description)
All fees are hourly fees unless indicated
otherwise
Cleaning/Damage
Deposit
Maximum
Name A B C D E F G Room Alcohol
(+)
Allowed
Grand Room None $125 $125 $125 $125 $211 $410 $100 $300 120 Grand Room
Kitchen (flat
fee)
None $50 $50 $50 $50 $50 $50 N/A N/A N/A
Multi-Purpose Room Additional Setup: $50/hour for all users.

Audio-Visual Equipment fee is $100 flat fee.

Friday – Sunday Full Room Rental only
Security Guard Required for all events;$35/hour

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01/01/20
City of Coronado Page 31
Attachment 1
SECTION SIX: FACILITY ACTIVITY/INDIVIDUAL USE FEES
Daily Use Fees
Climbing Community Shower Pool
3 3
5 7
Fitness Gym Wall
7 Center All* Skatepark
Youth
Senior
Adult
Nonresident Youth
Nonresident Senior
Nonresident Adult
Resident Family
(up to 5 people)
4 5
6 7
9 1
2 2
3 5
5 9 5
5 5
5 5
5 5
5 5
5 5
5 8 12
14 16
18 21
40 10
12 12
12 7
11 10
* CC All includes Pool, Fitness Room, Gym, and Climbing Wall Community
Pass Fees for
Residents
Climbing
Wall
Center
All
50 70
85 160
Citywide
Pool Fitness Gym Skatepark All Use
12 15
Youth Monthly
Adult Monthly
Senior Monthly
Family Monthly
Youth Annual*
Adult Annual*
Senior Annual*
Family Summer
Pass**
24 40
24 30
30 35 20
60 240
400
240
340
330
400
50 150
150
60 60
515
750
100 950
671
* Includes Fitness Center for adults, seniors, and youths aged 15+ ** Valid Memorial Day Weekend – Labor Day; valid for immediate family, defined as spouse, parent, grandparent, or child living in the same household (maximum of five [5) on pass, not to exceed two [2] adults) Community
Pass Fees for
Nonresidents
Youth Monthly
Adult Monthly
Senior Monthly
Youth Annual
Adult Annual
Senior Annual
Climbing
Wall
Center
All*
100
135
165
Citywide
Pool Fitness Gym Skatepark All Use**
25 35
56 88
50 50
56 60 40
560
880
560
550
550
650
300
300
300
60 60
100
* Community Center All includes Pool, Fitness Room, Gym, and Climbing Wall ** Citywide All Use includes Pool, Fitness Room, Gym, Climbing Wall, and Skatepark Pool Punch Pass Fees
30 Use Punch
Youth
Resident Nonresident
60 90
120
120
210
300
Senior
Adult
01/01/20
City of Coronado Page 32
Attachment 1
Vessel Rental Fees
1 HR. 2 HRS. 4 HRS. Day
Single Kayak
Tandem Kayak
20 30
30 40
55 70
75 90
Stand Up Paddle Board
Single Rowing Shell
Vessel Rental Deposit
Lifejacket Rental
25 35
100
35 45
100
10 60
75 100
80 95
100
Vessel Rental Memberships
Annual Membership (single)
Annual Membership (family)
Paddler’s Punch Pass (8 punch)
Paddler’s Punch Pass Advanced (8 punch)
Learn to Row Pass
Annual Paddler’s Pass (single)
Quarterly Paddler’s Pass (single)
SUP Fitness Punch Pass (10 punch)
Youth Independent Paddler’s Pass
25 35
100
150
200R/220NR
450
112.50
200R/220NR
100
SECTION SEVEN: AQUATIC RENTAL FEES
• Effective June 1, 2010, Aquatic pool rentals will no longer be based on classification • Long Term rentals refer to rentals of at least (six) 6 consecutive months • Pool rentals include 1 (one) lifeguard. Additional lifeguards will be billed separately.

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01/01/20
City of Coronado Page 33
Attachment 1
City of Coronado Page 34
Attachment 1
City of Coronado Page 35
Attachment 1
SECTION EIGHT: RECREATION CLASS AND PROGRAM FEES

1. Class Fees:
a. Fees will be set by the Director of Recreation and Golf Services Department with approval by the City Manager, to effect, on average for all classes conducted, full direct cost recovery (salaries, material, and transportation), plus up to fifty percent (50%) for administrative cost. In addition, nonresidents will pay a minimum surcharge of$5.00. b. A 10% discount will be given to families who register and pay for more than one class at a time providing the total class fees exceed $100
c. An additional fee will be charged for children not picked up at the time a class is scheduled to end. The fee will be set by the Director of Recreation and Golf Services with approval of the City Manager.

2. Other Programs and Activities: other activities and events may be conducted by the Recreation and Golf Services Department without charge or with partial cost recovery. They include park play days, school lunch programs, after school programs, and special one day events. The decision as to which activities fall into this category will be made by the Director, Recreation and Golf Services, with approval of the City Manager.

SECTION NINE: APPLICATION AND ADJUSTMENT OF FEES

1.On July 1 of each year, beginning in 2006, Recreation Facility and Program Fees may be adjusted by a percentage determined by the cost difference in year-to-year operations expenses

2.The fees established in the Facility Use Fee Policy will be the fees that are applied unless a separate Agreement for Use is negotiated with the City Council

3.Exceptions to the Facility Use Policy will be presented to the City Council for review and approval (e.g., serving of alcohol at facilities other than those designated) 01/01/20
City of Coronado Page 36

Coronado City CouncilApril 24, 2024

Coronado City Council
April 24, 2024