Attachment 1
Winn Room Subcommittee – City Facility Scheduling Considerations Additional Data Summary
At the April 24 Winn Room Subcommittee Meeting, the subcommittee members asked staff to provide additional information and details regarding:
1. The City’s internal use of City facilities, including which departments use the facilities and for what types of programs, how long, and how many attendees.
2. The available rental hours for each facility in addition to normal hours of operation and to include any time intervals which are shown as available but may be unavailable (for example, set-up and clean up times for facility rentals).
3. Seating capacity for each room based on a slightly larger musical group performance (group with roughly 5-10 musicians).
Recreation Facilities Internal Reservations (including Recreation programs) The table below provides the number of events between July 2023 – April 2024, the average number of attendees per event, and the average duration of each event, sorted by facility.
Internal
Reservations
# of
events Attendance Avg. Attendance/event
Avg. Duration
of event
Grand Room 7 325 46 1.9 hours
Club Room 14 442 32 3.6 hours
Nautilus Room 68 3271 48 3.6 hours
Recreation
Programs
# of
events Attendance Avg. Attendance/event
Avg. Duration
of event
Grand Room 99 2706 27 1.1 hours
Club Room 18 244 12 4.5 hours
Nautilus Room 6 243 41 3.0 hours
The 89 events shown were internal reservations that had attendees. Examples include the Employee Breakfast in December, five Beach Lifeguard trainings, Parks & Recreation Commission Meeting to discuss Cays Park, Police Chief Retirement Ceremony, Cultural Arts Commission Gallery Reception, etc.
There were 61 internal reservations to perform maintenance/repairs to the facilities (ex., A/V upgrades to Nautilus Room; Blinds repair in Nautilus Room) or to block out the facility for major events which would not allow for easy access or parking to the facility (such as the Silver Strand Half Marathon).
There were 123 Recreation programs held in Grand Room, Club Room, and Nautilus Room between July 2023 – January 2024.
Of the 99 programs held in the Grand Room, 79 programs were multi-date meaning they were held over more than just one date (for example: every Monday; or Monday – Friday during a single week).
In the 99 programs held at the Grand Room, there were 2706 participants, with an average of 27 participants per program.
Attachment 1
There were 18 programs held in the Club Room, which all were multi-date programs. There were 244 participants in total, averaging 12 participants per program.
There were 6 programs held in the Nautilus Room, with 4 being multi-date programs. There were 243 participants for an average of 41 participants per program.
Winn Room Internal Reservations
In the survey period the Winn Room held 29 staff/internal uses:
• 5 uses by the Police Department (2 trainings and 3 Senior Volunteer Patrol meetings) • 1 Fire Department training
• 1 use by Community Development
• 6 uses by the Cultural Arts Commission (the Public Art Working Team, Visual Arts Committee and Arts Partners)
• 8 library staff meetings (5 meetings and 3 trainings) • 8 meetings of the Library Board of Trustees
Available Rentals Hours and Normal Hours of Operation
The table below provides the available rental hours and the normal hours of operation for each facility noted in the April 24 report.
Nautilus Room (Coronado Community Center)
Available Rental Hours Normal Hours of Operation
Monday – Friday 6:00 a.m. – 11:00
p.m.
Monday – Friday 7:00 a.m. – 7:00 p.m.
Saturday 6:00 a.m. – 11:00
p.m.
Saturday 7:00 a.m. – 5:00 p.m.
Sunday 6:00 a.m. – 11:00
p.m.
Sunday 10:00 a.m. – 4:00
p.m.
Grand Room (John D. Spreckels Center)
Available Rental Hours Normal Hours of Operation
Monday – Thursday 7:00 a.m. – 10:00
p.m.
Monday – Thursday 8:30 a.m. – 7:00 p.m.
Friday 7:00 a.m. – 10:00
p.m.
Friday 8:30 a.m. – 4:00 p.m.
Saturday 7:00 a.m. – 10:00
p.m.
Saturday 9:00 a.m. – 12:30
p.m.
Sunday 7:00 a.m. – 10:00
p.m.
Sunday CLOSED
Club Room (Boathouse)
Available Rental Hours Normal Hours of Operation
Monday – Friday 6:00 a.m. – 10:00
p.m.
Monday – Friday N/A
Saturday 6:00 a.m. – 10:00
p.m.
Saturday N/A
Sunday 6:00 a.m. – 10:00
p.m.
Sunday N/A
Winn Room (Library)
Attachment 1
Available Rental Hours Normal Hours of Operation
Monday – Thursday 9:30 a.m. – 9:00 p.m. Monday – Thursday 9:30 a.m. – 9:00 p.m.
Friday 9:30 a.m. – 6:00 p.m. Friday 9:30 a.m. – 6:00 p.m.
Saturday 10:00 a.m. – 6:00
p.m.
Saturday 10:00 a.m. – 6:00
p.m.
Sunday 1:00 p.m. – 5:00 p.m. Sunday 1:00 p.m. – 5:00 p.m.
Seating Capacity for Slightly Larger Musical Group Performance The table below represents the seating capacity of each room with a standard room layout as well as the seating capacity of events with up to about 10 musical performers.
Nautilus Room (Coronado Community Center)
Seating Capacity (standard) 446 Seating Capacity (5-10 musicians) 446 Grand Room (John D. Spreckels Center)
Seating Capacity (standard) 176 Seating Capacity (5-10 musicians) 130 Club Room (Boathouse)
Seating Capacity (standard) 75 Seating Capacity (5-10 musicians) N/A* Winn Room (Library)**
Seating Capacity (standard) 135 Seating Capacity (5-10 musicians) 90 *The Club Room would not be able to support a musical performance with 5-10 musicians. **The Winn Room’s seating plan for 135 includes 8’ clearance at the front. To accommodate 10 musicians with instruments, three rows of seating is removed, a total of 45 seats, reducing the capacity from 135 to 90. Typically, performance groups of this size are moved elsewhere (e.g.
Library Park, Library Lobby).