May 16, 2024 Special Meeting Minutes Page 1 of 3
MINUTES OF THE
SPECIAL MEETING OF THE
City of Coronado
Winn Room Subcommittee
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Thursday, May 16, 2024
3:00 p.m. Special Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER/ROLL CALL
The Special Meeting of the Winn Room Subcommittee was called to order at 3:00 p.m. on Thursday, May 16, 2024, in the City Council Chamber at City Hall with Chair Tanaka presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (2) Councilmember Downey; Subcommittee Chair
Tanaka
Absent: (0) None
Also Present: (6) City Manager/Agency Executive Director Tina Friend Director of Library Services Shaun Briley
Director of Recreation and Golf Services Tim Farmer
Art Valdivia, Parks, Beach, and Urban Forestry
Supervisor
Jackie Lu, Principal Architect
City Clerk/Agency Secretary Kelsea Holian
2. INVOCATION/PLEDGE OF ALLEGIANCE
Chair Tanaka led the Pledge of Allegiance.
3. CONSENT CALENDAR:
a. City Facility Scheduling Considerations – Additional Data Summary Recommendation: Receive a report responding to questions posted at the April 24, 2024 Winn Room Subcommittee meeting.
b. Approval of the Minutes of the Meeting of April 24, 2024 Recommendation: Review minutes of the April 24, 2024 meeting and order them filed.
May 16, 2024 Special Meeting Minutes Page 2 of 3
The Consent Calendar was approved by consensus.
4. COMMUNICATIONS – ORAL:
Shannon Player provided comments regarding the need for expansion of the Winn Room, citing the proximity of other venues that can hold events.
Dan Hunting provided comments regarding possible private funding sources for the project and spoke in support of option 4.
5. WINN ROOM SUBCOMMITTEE:
5a. Winn Room Remodel and Library Park Trees
Art Valdivia, Parks, Beach, and Urban Forestry Supervisor, presented the staff report utilizing PowerPoint.
Chair Tanaka asked if the small decorative palms would be removed in addition to the larger trees. Mr. Valdivia responded in the affirmative. Chair Tanaka requested that all trees and shrubbery be included in the report to City Council.
Councilmember Downey asked if the trees would be required removal if the room was expanded but the proposed deck was not included. Mr. Valdivia responded in the affirmative, citing the proximity of the tree to the expanded wall area.
Discussion ensued between Councilmember Downey and Mr. Valdivia regarding the relocation of trees to Spreckels Park, the location of the guide wires and impact on events in Spreckels Park, locations of possible replacement trees versus the viability of transplanting trees.
Shannon Player provided comments regarding the infeasibility of transplanting the trees.
Mary Beth Milliken provided comments regarding the impact of removing trees from the City’s urban canopy.
Dawn Richards provided comments regarding her support for expanding the Winn and planting mature trees elsewhere to offset the loss.
Phil Garn provided comments regarding the need to update the outdated library facility, noting that the 58% tree survival rate from the contractor is poor.
Jeanne Seager provided comments regarding expansion of the Winn Room being far more important than keeping five trees.
Doug St. Denis provided comments regarding her strong support for a more visionary approach beyond just remodeling the Winn Room.
May 16, 2024 Special Meeting Minutes Page 3 of 3
Dan Hunting provided comments regarding the non-native, invasive trees in Coronado's public spaces, contrasting with the area's native coastal dune system having no trees.
Dan'l Steward provided comments cautioning care if replacing trees, citing poor outcomes with some recently planted replacement eucalyptus trees. 5b. Winn Room Remodel Accessibility Considerations
Jackie Lu, Principal Architect, presented the staff report utilizing PowerPoint.
Discussion ensued regarding current accessibility limitations and length of travel for each of the proposed options, and changes in building code and accessibility requirements after the design and building of the current Winn Room.
Deb Kaller provided comments regarding current accessibility limitations of the Winn Room.
5c. Winn Room Remodel Acoustic Properties
Jackie Lu, Principal Architect, presented the staff report utilizing PowerPoint.
Dawn Richards provided comments regarding the Spreckels Center’s focus on recreation programming and possible conflicts utilizing that room for library events.
13. ADJOURNMENT
Chair Tanaka adjourned the Special Meeting at 4:19 p.m.
Approved: June 6, 2024
__________________________
CASEY TANAKA, Chair of the
Winn Room Subcommittee
Attest:
____________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado