Coronado City Council
July 16, 2024

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 112
610 W/W Operat 61081000-80030 20010711 6/20/2024 GLOBAL POWER

GROUP,INC
11 QUARTERLY PM SERVICE 250.00
610 W/W Operat 61081000-80030 20010711 6/20/2024 GLOBAL POWER

GROUP,INC
11 QUARTERLY PM SERVICE &

BLT TRANSFER
1,058.05
610 W/W Operat 61081000-80030 20010711 6/20/2024 GLOBAL POWER

GROUP,INC
11 QUARTERLY PM SERVICE 250.00
610 W/W Operat 61081000-80030 20010711 6/20/2024 GLOBAL POWER

GROUP,INC
11 QUARTERLY PM SERVICE &

FUEL POLISH
535.00
610 W/W Operat 61081000-80030 20010870 7/3/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 1038 PINE ST 19.99
610 W/W Operat 61081000-80030 20010868 7/3/2024 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 24 36.58 610 W/W Operat 61081000-80030 20010868 7/3/2024 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 24 36.58 61081000-80030 108,862.44
610 W/W Operat 61081000-80100 20010822 6/27/2024 T & T JANITORIAL, INC. 01 JANITORIAL MAY 2024 379.87 61081000-80100 379.87
610 W/W Operat 61081000-80110 20010699 6/20/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 5/1-5/31 2,487.72
610 W/W Operat 61081000-80110 20010782 6/27/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 101 B AVE 5/14-6/12/24 1,131.23
610 W/W Operat 61081000-80110 20010782 6/27/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 1393 1ST ST 39.83
610 W/W Operat 61081000-80110 20010877 7/3/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 307 OCEAN 91.33
610 W/W Operat 61081000-80110 20010877 7/3/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 307 OCEAN 18.27
61081000-80110 3,768.38
610 W/W Operat 61081000-80111 20010782 6/27/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 NATGAS 5/14-6/12/24 17.13
61081000-80111 17.13
610 W/W Operat 61081000-80112 20010757 6/27/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 101 B AVE 44 Sew 358.45
610 W/W Operat 61081000-80112 20010757 6/27/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 1201 1/2 FIRST ST 1,853.68
610 W/W Operat 61081000-80112 20010757 6/27/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 HYDRANT METER 6 379.84
610 W/W Operat 61081000-80112 20010757 6/27/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 HYDRANT METER 333.91
610 W/W Operat 61081000-80112 20010757 6/27/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 HYYDRANT METER 445.58
610 W/W Operat 61081000-80112 20010757 6/27/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 HYDRANT METER 8 413.40
610 W/W Operat 61081000-80112 20010870 7/3/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 99 TRINIDAD BND IRRG 19.99
610 W/W Operat 61081000-80112 20010870 7/3/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 780 CORONADO AVE 188.45
61081000-80112 3,993.30

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 113
610 W/W Operat 61081000-80130 5004622 6/12/2024 HAAKER EQUIPMENT

COMPANY,INC
01 LATCH VISOR HARDWARE

PA PARTS
462.13
610 W/W Operat 61081000-80130 5004625 6/12/2024 POWERSTRIDE BATTERY CO.,INC.
00 6-7 WWO 400.94
610 W/W Operat 61081000-80130 20010641 6/12/2024 O'REILLY AUTO PARTS 00 DEF 110.86 610 W/W Operat 61081000-80130 5004665 6/20/2024 PARKHOUSE TIRE, INC. 01 2 NEW FRONT TIRES 6-689 678.81 610 W/W Operat 61081000-80130 5004669 6/20/2024 COUNTY OF SAN DIEGO, RCS
03 PUB SVS RADIO MAY 85.50
610 W/W Operat 61081000-80130 20010785 6/27/2024 SAN DIEGO FRICTION PRODUCTS, INC.
01 PARKING BRAKE VALVE 231.02
610 W/W Operat 61081000-80130 5004766 7/3/2024 HAAKER EQUIPMENT

COMPANY,INC
01 DEFLECTOR FOR 6-112
TANK
230.30
61081000-80130 2,199.56
610 W/W Operat 61081000-80132 20010689 6/20/2024 CORONADO HARDWARE 01 PAINT CAN 10.76 610 W/W Operat 61081000-80132 20010689 6/20/2024 CORONADO HARDWARE 01 HOSE, PAINT MAT,

CLUBHOUSE
154.72
610 W/W Operat 61081000-80132 20010776 6/27/2024 RELIABLE PIPE SUPPLY CO.
02 6CCH SEWERE STATION
BYPASS
322.39
610 W/W Operat 61081000-80132 20010788 6/27/2024 GRAINGER 02 CHECK VALVE FOR BANDEL PS
216.85
610 W/W Operat 61081000-80132 5004762 7/3/2024 BARRETT ENGINEERED PUMPS, INC.
02 EXTRA PUMP FOR 14TH TEE 5,342.25
610 W/W Operat 61081000-80132 5004782 7/3/2024 DANNY'S AUTO BODY & PAINT
01 COVER FOR LIGHT TOWER 2,350.00
610 W/W Operat 61081000-80132 5004782 7/3/2024 DANNY'S AUTO BODY & PAINT
01 COVER FOR UNIT 6-14 2,350.00
610 W/W Operat 61081000-80132 5004782 7/3/2024 DANNY'S AUTO BODY & PAINT
01 COVER REPAIR FOR 600283,
600282
1,422.40
610 W/W Operat 61081000-80132 20010883 7/3/2024 GRAINGER 01 SAFETY STICKERS FOR BANDEL

32.57 610 W/W Operat 61081000-80132 20010883 7/3/2024 GRAINGER 01 TOOL FOR 6-12 940.89 610 W/W Operat 61081000-80132 20010837 6/27/2024 AMAZON.COM SALES, INC 01 BADGE HOLDERS 47.85 61081000-80132 13,190.68
610 W/W Operat 61081000-80135 5004622 6/12/2024 HAAKER EQUIPMENT

COMPANY,INC
04 CREDIT MANHOLE HOOK -1,105.95
610 W/W Operat 61081000-80135 20010689 6/20/2024 CORONADO HARDWARE 01 PVC PARTS 8.70 610 W/W Operat 61081000-80135 20010689 6/20/2024 CORONADO HARDWARE 01 BAHAMA BYPASS 47.11 610 W/W Operat 61081000-80135 20010696 6/20/2024 PACIFIC RIGGING LOFT,INC.
02 GLORIETTA & TRANSBAY

WET WELL SAFETY CHAIN
COMP

22.84 610 W/W Operat 61081000-80135 20010747 6/20/2024 JENSEN ENTERPRISES INC
04 MANHOLE MAINT 504.27
610 W/W Operat 61081000-80135 20010747 6/20/2024 JENSEN ENTERPRISES INC
04 MANHOLE MAINT 1,008.54
61081000-80135 485.51

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 114
610 W/W Operat 61081000-80140 5004715 6/27/2024 CITY OF SAN DIEGO 03 METRO INDUSTRIAL

WASTEWATER CONTROL

PROGRAM
225.00
61081000-80140 225.00
610 W/W Operat 61081000-80210 20010720 6/20/2024 AT&T (CALNET 3) 01 9391033613 WWO 31.30 610 W/W Operat 61081000-80210 20010720 6/20/2024 AT&T (CALNET 3) 01 9391033613 WWO 29.12 610 W/W Operat 61081000-80210 5004724 6/27/2024 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
01 CELL PH FEB & MAR 258.14
610 W/W Operat 61081000-80210 5004724 6/27/2024 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
01 EQUIP PAYOFF FOR

TRANSFER
506.91
610 W/W Operat 61081000-80210 5004724 6/27/2024 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
01 CELL PHONE MAY 24 117.92
610 W/W Operat 61081000-80210 20010793 6/27/2024 CELLCO PARTNERSHIP 04 CELL PHONES 5/11-6/10/24 794.67 610 W/W Operat 61081000-80210 20010821 6/27/2024 AT&T (CALNET 3) 01 9391027769 WWO 85.81 610 W/W Operat 61081000-80210 20010821 6/27/2024 AT&T (CALNET 3) 01 9391033615 524.16 610 W/W Operat 61081000-80210 20010821 6/27/2024 AT&T (CALNET 3) 02 9391063128 GOLF WWO 59.87 610 W/W Operat 61081000-80210 20010806 6/27/2024 SSD SYSTEMS 02 EQUIP MALFUNCTION PINE ST
283.50
61081000-80210 2,691.40
610 W/W Operat 61081000-80280 20010681 6/20/2024 VESTIS GROUP, INC. 01 UNIFORMS JUN 24 5.80 610 W/W Operat 61081000-80280 20010729 6/20/2024 PTD ENTERPRISE INC 01 LAUNDRY MAY 2024 807.63 610 W/W Operat 61081000-80280 20010597 6/12/2024 VESTIS GROUP, INC. 01 UNIFORMS MAY 24 5.80 610 W/W Operat 61081000-80280 20010868 7/3/2024 VESTIS GROUP, INC. 01 UNIFORMS JUN 24 6.07 610 W/W Operat 61081000-80280 20010868 7/3/2024 VESTIS GROUP, INC. 01 UNIFORMS JUN 24 6.07 61081000-80280 831.37
610 W/W Operat 61081000-80340 5004724 6/27/2024 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 RENEWAL SAM SANCHEZ 221.00
610 W/W Operat 61081000-80340 20010866 7/3/2024 PETTY CASH - PUBLIC SVC
00 DOT PHYSICAL CO-PAY

JORGE RAMIREZ

80.00 610 W/W Operat 61081000-80340 20010879 7/3/2024 PACIFIC SAFETY CENTER 03 CONFINED SPACE TRAINING 825.00 61081000-80340 1,126.00
610 W/W Operat 61081000-80571 5004667 6/20/2024 SC COMMERCIAL LLC 01 SC FUELS MAY 24 2,443.35 61081000-80571 2,443.35

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 115
610 W/W Operat 61081000-80575 20010689 6/20/2024 CORONADO HARDWARE 01 LUBRICANTS FOR STATIONS 54.91 610 W/W Operat 61081000-80575 20010689 6/20/2024 CORONADO HARDWARE 01 PAINT, CHAIN, MATERIALS 152.71 61081000-80575 207.62
610 W/W Operat 61081000-80580 20010906 7/3/2024 AMAZON.COM SALES, INC 01 SPILL BLOCKER AND DRAIN COVER
1,606.55
610 W/W Operat 61081000-80580 20010906 7/3/2024 AMAZON.COM SALES, INC 01 SPILL BLOCKER DIKE 1,577.46 61081000-80580 3,184.01
610 W/W Operat 61081000-80650 20010843 6/27/2024 ODP BUSINESS

SOLUTIONS, LLC
02 MAILING TUBE 74.27
610 W/W Operat 61081000-80650 5004760 7/3/2024 ACE UNIFORMS &

ACCESSORIES
04 PPE 290.81
610 W/W Operat 61081000-80650 20010905 7/3/2024 NESTLE WATERS NORTH

AMERICA
02 WATER-WWO-1477 100.97
61081000-80650 466.05
610 W/W Operat 61081000-90040 20010834 6/27/2024 MULTIQUIP INC 03 4" PUMP CARBURETOR 193.06 61081000-90040 193.06
610 W/W Operat 61081000-90055 5004622 6/12/2024 HAAKER EQUIPMENT

COMPANY,INC
02 MANHOLE HOOKS 1,661.25
610 W/W Operat 61081000-90055 5004622 6/12/2024 HAAKER EQUIPMENT

COMPANY,INC
02 MANHOLE HOOKS 1,181.38
610 W/W Operat 61081000-90055 20010857 6/27/2024 ZORO TOOLS, INC. 01 TOOL CABINET, UTILITY KIT,

HEX KEY SET, PRY BAR
2,384.15
610 W/W Operat 61081000-90055 20010857 6/27/2024 ZORO TOOLS, INC. 01 PIPE WRENCH 532.27 610 W/W Operat 61081000-90055 20010857 6/27/2024 ZORO TOOLS, INC. 01 DRILL BIT SET, GLOVES,

WRENCH SET
1,268.46
610 W/W Operat 61081000-90055 20010917 7/3/2024 ZORO TOOLS, INC. 01 RETURN -240.27 610 W/W Operat 61081000-90055 20010917 7/3/2024 ZORO TOOLS, INC. 01 TOOLS 6,131.57 610 W/W Operat 61081000-90055 5004766 7/3/2024 HAAKER EQUIPMENT

COMPANY,INC
01 TOOL & EXTENSIONS FOR

VACTOR OPERATIONS
587.76
610 W/W Operat 61081000-90055 5004766 7/3/2024 HAAKER EQUIPMENT

COMPANY,INC
01 TOOL FOR VACTOR

OPERATIONS
145.15
610 W/W Operat 61081000-90055 20010825 6/27/2024 FERGUSON

ENTERPRISES INC
01 FOG TEST, TUBE TOOLS 595.51
610 W/W Operat 61081000-90055 20010837 6/27/2024 AMAZON.COM SALES, INC 01 TIE DOWN STRAPS 39.84 61081000-90055 14,287.07
620 G/C Operat 62082000-70033 20010752 6/27/2024 VESTIS GROUP, INC. 01 UNIFORM SERVICES 131.73 620 G/C Operat 62082000-70033 20010752 6/27/2024 VESTIS GROUP, INC. 01 UNIFORM SERVICES 131.96 620 G/C Operat 62082000-70033 20010597 6/12/2024 VESTIS GROUP, INC. 01 UNIFORM SERVICES 131.73

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 116
620 G/C Operat 62082000-70033 20010868 7/3/2024 VESTIS GROUP, INC. 01 UNIFORM SERVICES 217.76 62082000-70033 613.18
620 G/C Operat 62082000-80030 5004635 6/12/2024 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE

SERVICES
515.44
620 G/C Operat 62082000-80030 20010610 6/12/2024 J&S COMMERCIAL SERVICES, INC.
04 POWER VACUUM SWEEP

DRIVEWAYS & PARKING LOTS
468.00
620 G/C Operat 62082000-80030 5004688 6/20/2024 MERJAN ENTERPRISES INC
07 PM SVCS JUN 2024 59.48
620 G/C Operat 62082000-80030 5004725 6/27/2024 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANT MAINTENANCE

SERVICES
175.00
620 G/C Operat 62082000-80030 20010873 7/3/2024 J&S COMMERCIAL SERVICES, INC.
04 POWER VACUUM SWEEP

DRIVEWAYS & PARKING LOTS
468.00
620 G/C Operat 62082000-80030 20010892 7/3/2024 5 NORTH MEDIA INC 02 BACKGROUND MUSIC 70.20 62082000-80030 1,756.12
620 G/C Operat 62082000-80055 5004634 6/12/2024 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
11 GOLF CONSULTANT

MEETING

85.17 620 G/C Operat 62082000-80055 20010853 6/27/2024 GRANT HASEROT 11 TURF REDUCTION -TASK 2 / PHASE 2 COMPLETION
5,000.00
620 G/C Operat 62082000-80055 5004775 7/3/2024 CARLOS JANITORIAL

SERVICE
05 JANITORIAL SERVICES 570.00
620 G/C Operat 62082000-80055 5004633 6/12/2024 CARLOS JANITORIAL

SERVICE
05 JANITORIAL SERVICES 880.00
62082000-80055 6,535.17
620 G/C Operat 62082000-80110 20010783 6/27/2024 SDG&E-(GOLF ACCT) 01 ELEC 1109 GLORIETTA BLVD 05/14/24 - 06/12/24
488.97
620 G/C Operat 62082000-80110 20010783 6/27/2024 SDG&E-(GOLF ACCT) 01 ELEC 409 GLORIETA BLV 05/14/24 - 06/12/24
311.90
620 G/C Operat 62082000-80110 20010783 6/27/2024 SDG&E-(GOLF ACCT) 01 ELEC 1307 GLORIETA BLV 05/14/24 - 06/12/24
172.63
620 G/C Operat 62082000-80110 20010783 6/27/2024 SDG&E-(GOLF ACCT) 01 ELEC 735 GLORIETA BLV 05/14/24 - 06/12/24
660.00
620 G/C Operat 62082000-80110 20010783 6/27/2024 SDG&E-(GOLF ACCT) 01 2000 VISALIA ROW HM1 05/14/24 - 06/12/24
3,526.76
62082000-80110 5,160.26
620 G/C Operat 62082000-80111 20010783 6/27/2024 SDG&E-(GOLF ACCT) 01 GAS 2000 VISALIA ROW 05/14/24 - 06/12/24
305.47
62082000-80111 305.47
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 2000 VISALIA ROW 6IN FIRE
06/06/24 - 07/03/24

89.07 620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 755 GLORIETTA BLVD
05/04/24 - 06/05/24
1,577.58
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 509 GLORIETTA BLVD
05/04/24 - 06/05/24
134.22

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 117
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 635 GLORIETTA BLVD
05/04/24 - 06/05/24
129.11
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 425 GLORIETTA BLVD IRRIG
05/04/24 - 06/05/24
26,952.01
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 1101 GLORIETTA BLVD IRRIG
05/04/24 - 06/05/24
44,234.82
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 805 GLORIETA BLVD
05/04/24 - 06/05/24
57,216.56
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 1311 GLORIE BLVD IRRIG
05/04/24 - 06/05/24
5,388.83
620 G/C Operat 62082000-80112 20010758 6/27/2024 CAL-AM WATER (GOLF

ACCOUNT)
01 635 GLORIETTA BLVD IRRIG
05/04/24 - 06/05/24
70,066.69
62082000-80112 205,788.89
620 G/C Operat 62082000-80131 20010628 6/12/2024 THE TORO COMPANY 01 IRRIGATION COMPUTER 250.00 62082000-80131 250.00
620 G/C Operat 62082000-80133 20010644 6/12/2024 SITEONE LANDSCAPE

SUPPLY HOLDING
03 SAND BAGS 2.37
62082000-80133 2.37
620 G/C Operat 62082000-80134 20010644 6/12/2024 SITEONE LANDSCAPE

SUPPLY HOLDING
03 PARTS FOR IRRIGATION

REPAIRS
525.66
620 G/C Operat 62082000-80134 20010796 6/27/2024 TURF STAR, INC 01 PARTS FOR IRRIGATION REPAIR
743.38
620 G/C Operat 62082000-80134 20010796 6/27/2024 TURF STAR, INC 01 CREDIT MEMO -255.69 620 G/C Operat 62082000-80134 20010888 7/3/2024 TURF STAR, INC 01 PARTS FOR SPRINKLER REPAIR
775.84
620 G/C Operat 62082000-80134 20010882 7/3/2024 SPORTS TURF

IRRIGATION
01 PARTS FOR IRRIGATION
REPAIR
1,510.52
62082000-80134 3,299.71
620 G/C Operat 62082000-80210 20010907 7/3/2024 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
00 CABLE SVC JUN24 477.27
620 G/C Operat 62082000-80210 20010839 6/27/2024 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
03 1845 STRAND WAY GOLF
WIFI & PO 06/01/24 - 06/30
653.62
62082000-80210 1,130.89
620 G/C Operat 62082000-80340 5004634 6/12/2024 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
05 SEMINAR REGISTRATION
FOR ABEL H.
270.00
620 G/C Operat 62082000-80340 20010867 7/3/2024 PETTY CASH -

RECREATION
05 CAPCA SEMINAR

REGISTRATION

90.00 620 G/C Operat 62082000-80340 20010929 7/3/2024 ONE-TIME VENDOR - EE REIMB
05 DRP LICENSES & TRAINING 160.00
62082000-80340 520.00
620 G/C Operat 62082000-80570 20010622 6/12/2024 GRAINGER 01 DIGITAL MULTIMETER &

JUMP STARTER
822.39

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 118
620 G/C Operat 62082000-80570 20010636 6/12/2024 ESCONDIDO GOLF CART

CENTER, INC
01 BELTS FOR GOLF CART
REPAIR
135.71
620 G/C Operat 62082000-80570 20010636 6/12/2024 ESCONDIDO GOLF CART

CENTER, INC
01 ONBOAR COMPUTER OBC 506.43
620 G/C Operat 62082000-80570 20010823 6/27/2024 SITEONE LANDSCAPE

SUPPLY HOLDING
01 FINANCE CHARGE 7.92
620 G/C Operat 62082000-80570 5004723 6/27/2024 MIDWEST MOTOR SUPPLY CO. INC.,
01 TOOLS 939.60
62082000-80570 2,412.05
620 G/C Operat 62082000-80571 5004717 6/27/2024 SC COMMERCIAL LLC 01 FUEL 1,247.80 620 G/C Operat 62082000-80571 5004769 7/3/2024 SC COMMERCIAL LLC 01 FUEL 753.51 62082000-80571 2,001.31
620 G/C Operat 62082000-80575 20010820 6/27/2024 JIM DAVIS LLC 03 WETTING AGENTS & MISC

SUPPLIES
5,189.24
620 G/C Operat 62082000-80575 20010820 6/27/2024 JIM DAVIS LLC 02 PESTICIDES 1,755.24 62082000-80575 6,944.48
620 G/C Operat 62082000-80577 20010898 7/3/2024 P W GILLIBRAND CO., INC. 01 INDUSTRIAL SAND 1,558.42 620 G/C Operat 62082000-80577 20010898 7/3/2024 P W GILLIBRAND CO., INC. 04 YARD BULK SAND 895.00 62082000-80577 2,453.42
620 G/C Operat 62082000-80580 20010867 7/3/2024 PETTY CASH -

RECREATION
01 BRASS FTG 6.77
62082000-80580 6.77
620 G/C Operat 62082000-80620 20010633 6/12/2024 PAR WEST TURF

SERVICES, INC
01 TEE MARKERS 698.60
62082000-80620 698.60
620 G/C Operat 62082000-90080 5004764 7/3/2024 ARIZONA MACHINERY LLC
JOHN DEERE EQUIPMENT 42,888.47
62082000-90080 42,888.47
630 S/D Dept. 63083000-45910 20010676 6/12/2024 ONE-TIME VENDOR -

COMM DEV
REF-MPE2405-006 848 San Luis
Rey

75.00 63083000-45910 75.00
630 S/D Operat 63083301-80030 5004729 6/27/2024 PSOMAS 05 ACACIA WAY STORM DRAIN MAY 24
1,087.50
63083301-80030 1,087.50

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 119
630 S/D Operat 63083301-80100 20010822 6/27/2024 T & T JANITORIAL, INC. 01 JANITORIAL MAY 2024 44.17 63083301-80100 44.17
630 S/D Operat 63083301-80110 20010699 6/20/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 5/1-5/31 5,415.37
630 S/D Operat 63083301-80110 20010782 6/27/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 101 B AVE 5/14-6/12/24 178.63
63083301-80110 5,594.00
630 S/D Operat 63083301-80111 20010782 6/27/2024 SDG&E-(PUBLIC

SERVICES ACCT)
01 NATGAS 5/14-6/12/24 2.70
63083301-80111 2.70
630 S/D Operat 63083301-80112 20010870 7/3/2024 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 780 CORONADO AVE 188.45
63083301-80112 188.45
630 S/D Operat 63083301-80130 5004669 6/20/2024 COUNTY OF SAN DIEGO, RCS
05 PUB SVS RADIO MAY 28.50
630 S/D Operat 63083301-80130 20010730 6/20/2024 UNITED ROTARY BRUSH

CORPORATION
02 SWEEPER MAINT 480.05
630 S/D Operat 63083301-80130 20010737 6/20/2024 TERRY EQUIPMENT INC. 01 HYDRAULIC MOTOR

SWEEPER
793.02
630 S/D Operat 63083301-80130 20010832 6/27/2024 UNITED ROTARY BRUSH

CORPORATION
02 SWEEPER BRUSHES 1,504.23
630 S/D Operat 63083301-80130 20010832 6/27/2024 UNITED ROTARY BRUSH

CORPORATION
02 SWEEPER BRUSHES 895.45
630 S/D Operat 63083301-80130 20010832 6/27/2024 UNITED ROTARY BRUSH

CORPORATION
02 SWEEPER BRUSHES 1,930.41
630 S/D Operat 63083301-80130 5004766 7/3/2024 HAAKER EQUIPMENT

COMPANY,INC
04 PARTS TANK 6-112 -310.83
63083301-80130 5,320.83
630 S/D Operat 63083301-80135 20010690 6/20/2024 CORONADO LOCK AND KEY
02 HATCH LOCK AT BANDEL 376.94
630 S/D Operat 63083301-80135 20010881 7/3/2024 WESTFLEX, INC. 01 GASKET FOR 20" CV BANDEL & STOCK
899.43
63083301-80135 1,276.37
630 S/D Operat 63083301-80210 20010793 6/27/2024 CELLCO PARTNERSHIP 02 CELL PHONES 5/11-6/10/24 76.05 630 S/D Operat 63083301-80210 20010801 6/27/2024 AT&T 01 HIGH WATER PERIOD 12 21.57 63083301-80210 97.62

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 120
630 S/D Operat 63083301-80575 20010689 6/20/2024 CORONADO HARDWARE 02 ELECTRICAL CORD 50.62 63083301-80575 50.62
630 S/D - NPDE 63083303-80030 5004656 6/12/2024 MIKHAIL OGAWA ENGINEERING INC.

SW PROGRAM SUPPORT SVCS 45,664.71
63083303-80030 45,664.71
630 S/D - NPDE 63083303-80650 20010656 6/12/2024 AMAZON.COM SALES, INC 01 KEYCHAINS 154.84 630 S/D - NPDE 63083303-80650 20010656 6/12/2024 AMAZON.COM SALES, INC 01 LANYARD BADGE HOLDER 51.69 630 S/D - NPDE 63083303-80650 20010774 6/27/2024 PACIFIC RIGGING LOFT,INC.
01 PAD EYES FOR WELDING 38.79
63083303-80650 245.32

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
16, 2024
City of Coronado Page 121

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CITY COUNCIL STAFF REPORT
July 16, 2024 5c

RESOLUTION TO EXTEND A LOCAL EMERGENCY DECLARATION DUE TO THE

DISCOVERY OF CAULERPA PROLIFERA IN THE CORONADO CAYS
RECOMMENDATION:

Adopt the Resolution to extend a local emergency declaration due to the discovery of Caulerpa prolifera.

BACKGROUND:

On September 21, 2023, an approximately 24 square meter patch of Caulerpa prolifera was discovered growing underneath and adjacent to boat docks along the eastern edge of Antigua Village within the Unified Port of San Diego’s (Port) jurisdictional waters of the Coronado Cays during pre-construction underwater surveys associated with the Antigua Village Dock Replacement project. Surveys conducted subsequent to the initial discovery have revealed approximately 0.25-acres of additional Caulerpa prolifera infestations on the north side of Antiqua Village and within City of Coronado jurisdictional waters.

Caulerpa prolifera can expand aggressively if left untreated and displace native habitats including the 1,900 acres of eelgrass habitat in South San Diego Bay. Any impacts to eelgrass could threaten numerous other species including 70 different fish species and 60-80 federally listed green sea turtles that rely on eelgrass as foraging and resting habitat.

The threat to sensitive marine habitats and species posed by Caulerpa prolifera prompted the City of Coronado and the Port to declare local emergencies in November 2023. The emergency declarations also satisfied conditions necessary to access state and federal grant funding to complete additional underwater surveys and initiate eradication efforts. Pursuant to state law, the City’s local emergency declaration will expire on August 4, 2024 unless extended by the City Council.

ANALYSIS:

City staff has continued to work with partner agencies and stakeholders as part of the Southern California Caulerpa Action Team (SCCAT) to identify funding opportunities and to develop an eradication plan. Since the November 2023 City Council emergency declaration, a total of $850,000 in grant funding has been secured, including a $500,000 allocation from the State Water Resources Control Board (SWRCB) Cleanup and Abatement Account and $350,000 from the U.S. Fish and Wildlife Invasive Species Grant Program. While these grant awards are significant and will allow additional surveys and initiation of eradication efforts, it is anticipated that the total project cost will exceed $1.2 million and could escalate if additional areas of infestation are identified.

Extending the local emergency declaration would allow the City and partner agencies to continue to pursue other sources of grant funding while also recognizing that the Caulerpa infestation in City waters remains a threat until it is successfully treated and eradicated.

City of Coronado Page 122
FISCAL IMPACT:

None.

ALTERNATIVE:

The City Council may choose not to extend the local emergency declaration.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Categorically Exempt per California Environmental Quality Act (CEQA) Guidelines; Class 7, Actions by Regulatory Agencies for Protection of Natural Resources.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Resolution No. 2024-44
Submitted By: Community Development Department / Richard Grunow City of Coronado Page 123
Attachment 1
RESOLUTION NO. 2024-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, EXTENDING A DECLARATION OF

A LOCAL EMERGENCY DUE TO THE DISCOVERY OF

CAULERPA PROLIFERA IN THE CORONADO CAYS AND

DETERMINING THAT THE PROJECT IS CATEGORICALLY

EXEMPT UNDER CALIFORNIA ENVIRONMENTAL QUALITY
ACT GUIDELINES SECTION 15307
WHEREAS, the California Emergency Services Act, including but not limited to Government Code section 8630 and Coronado Municipal Code Chapter 2.50, empowers the City Council to proclaim the existence or threat of a local emergency; and WHEREAS, on Thursday, September 21, 2023, an approximately 24-square-meter patch of Caulerpa prolifera was discovered growing underneath and adjacent to boat docks along the eastern edge of Antigua Village within Unified Port of San Diego jurisdictional waters in the Coronado Cays, and subsequent surveys have revealed additional infestations within City of Coronado jurisdictional waters; and
WHEREAS, while Caulerpa prolifera is not harmful to humans, it is highly invasive with the ability to rapidly expand and harm native habits and sensitive native species; and WHEREAS, South San Diego Bay is home to 1,900 acres of eelgrass which could be overgrown and displaced by Caulerpa and impact the Bay’s 70 fish species and 60-80 threatened green sea turtles which reside in or forage on eelgrass; and WHEREAS, since the discovery, staff has been working diligently with the Southern California Caulerpa Action Team (SCCAT) consisting of state and federal agencies to develop and implement an immediate response plan to prevent further infestation of this algae; and WHEREAS, on October 9, 2023, the infestation of Caulerpa prolifera found in the Coronado Cays within Port jurisdiction, was treated by the placement of a benthic barrier to prevent the spread of the algae; and
WHEREAS, additional Caulerpa prolifera surveys were conducted from October 6 through October 25, 2023, which identified additional Caulerpa prolifera infestations within City jurisdictional waters in the Coronado Cays; and
City of Coronado Page 124
Attachment 1
WHEREAS, significant funding will be required to determine the extent of the Caulerpa prolifera infestation in San Diego Bay and for the eradication of the Caulerpa prolifera found to date; and
WHEREAS, the State Water Resources Control Board (SWRCB) Cleanup and Abatement Account has up to $500,000 in funds to support the eradication efforts and the additional surveys that are required to determine the extent of the algae infestation; and WHEREAS, City staff has been informed that a local emergency declaration is required in order to secure funding through the SWRCB Cleanup and Abatement Account; and WHEREAS, The Coronado City Council adopted a Resolution to Declare a Local Emergency on November 21, 2023 and subsequently adopted additional 60-day extensions due to the ongoing infestations on January 16, 2024, March 5, 2024, April 16, 2024, and June 6, 2024; and
WHEREAS, The Emergency Declaration is set to expire on August 4, 2024 unless further extended by the City Council; and
WHEREAS, The Caulerpa prolifera infestation in City waters will continue to pose a threat to sensitive marine habitats and species until eradication efforts have been successfully completed; and
WHEREAS, based on the facts recited hereinabove and detailed in the corresponding agenda report, the existing and threatened conditions to cause extreme peril to the safety of property within the City’s jurisdiction caused by Caulerpa prolifera; the existing and threatened conditions are, or are likely to be, beyond the control of the services, personnel, equipment, and facilities of the City, and may require the supplemental efforts and available resources of other local government entities, the state and/or federal government, and/or disaster relief organizations to help alleviate the damage, loss, hardship, or suffering caused thereby.

NOW, THEREFORE, BE IT RESOLVED that a local emergency now exists based on the discovery of invasive Caulerpa prolifera algae in Coronado Cays waterways; and BE IT FURTHER RESOLVED that the City Council of the City of Coronado hereby determines that this activity is categorically exempt from environmental review pursuant to Section 15307 of the California Environmental Quality Act Guidelines, Class 7 because the project consists of actions taken by regulatory agencies as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for protection of the environment; and City of Coronado Page 125
Attachment 1
BE IT FURTHER RESOLVED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City, and approved plans of the City of Coronado in order to mitigate the effects of this local emergency, including the receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance.

PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this sixteenth day of July 2024 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
____________________________________
RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
City of Coronado Page 126

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CITY COUNCIL STAFF REPORT
July 16, 2024 5d
ADOPTION OF "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AUTHORIZING THE RECEIPT AND APPROPRIATION OF $22,363 IN FUNDS PROVIDED BY THE FISCAL YEAR 2022 STATE HOMELAND SECURITY PROGRAM (SHSP) THROUGH THE COUNTY OF SAN DIEGO"
RECOMMENDATION:

Adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the Receipt and Appropriation of $22,363 in funds provided by the Fiscal Year (FY) 2022 State Homeland Security Program (SHSP) through the County of San Diego.” BACKGROUND:

In recent years, the State of California has been awarded grant funding from the U.S.

Department of Homeland Security. The State, in turn, awards a portion of this funding to each county. Local law enforcement agencies may apply for these funds through their respective county.

In previous years, the Fire Department used State Homeland Security Program (SHSP) funds to buy portable radios, stop-bleed kits, and radiation detection devices. The Police Department used previous funding for different projects, including security cameras, portable radios, and ballistic plates.

ANALYSIS:

Public Safety intends to utilize the grant funding to acquire specialized air-purifying respirators designed to offer protection from chemical, biological, radiological, and nuclear hazards. These respirators will serve as replacements for aging equipment currently in use and are FEMAapproved.

FISCAL IMPACT:

San Diego County has been allocated FY 2022 State Homeland Security grant funds. The City of Coronado is eligible to receive $22,363 of these grant funds. The expenditure and reimbursement revenue will be recorded to the City's Federal Grant Fund 24021103 and may be subject to Federal single audit reporting requirements. These funds must be spent by May 31, 2025.

ALTERNATIVE:

The City Council may choose not to accept the grant funds or direct the grant funds for a specific purchase.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

City of Coronado Page 127
ATTACHMENTS:

1. Resolution No. 2024-45
Submitted By: Police Services Department / Melissa Anderson City of Coronado Page 128
Attachment 1
RESOLUTION NO. 2024-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, AUTHORIZING THE RECEIPT AND
APPROPRIATION OF $22,363 IN FUNDS PROVIDED BY THE
FISCAL YEAR 2022 STATE HOMELAND SECURITY PROGRAM
(SHSP) THROUGH THE COUNTY OF SAN DIEGO
WHEREAS, the State Homeland Security Program (SHSP) provides grant funds to local governments to support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to and recovery from terrorism and WHEREAS, the City of Coronado Police and Fire Departments are eligible to receive a portion of these grant funds provided by the State Homeland Security Program through the County of San Diego Office of Emergency Services, and the City Council is authorized to approve and accept the receipt of grant funds when the funds are made available.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado, California, that the City Council approves and authorizes the receipt and appropriation of $22,363 in grant funds provided by the State Homeland Security Program administered through the County of San Diego Office of Emergency Services.

BE IT FURTHER RESOLVED that these funds, which must be spent by May 31, 2025, be budgeted for expenditure from the Federal Grants Fund 24021103 in FY 2024-25.

PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this sixteenth day of July 2024 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:
____________________________________
RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:
_____________________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
City of Coronado Page 129

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CITY COUNCIL STAFF REPORT
July 16, 2024 5e

AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH ANDRE LANDSCAPE, INC., DBA BENCHMARK LANDSCAPE SERVICES, IN THE AMOUNT OF $892,200, EXERCISE THE FIRST RENEWAL OPTION; MODIFY THE SCOPE OF THE AGREEMENT; AND PROVIDE AUTHORITY FOR THE CITY MANAGER TO EXECUTE

FUTURE RENEWAL OPTIONS
RECOMMENDATION:

Authorize the City Manager to execute a contract amendment with Andre Landscape, Inc., dba Benchmark Landscape Services, in the amount of $892,200, exercise the first renewal option; modify the scope of the agreement; and provide authority to the City Manager to execute future renewal options.

BACKGROUND:

The City is responsible for all landscape maintenance and litter abatement of parks, medians, parkways, and miscellaneous sites owned by the City. The goal of the landscape maintenance program is to provide a clean and safe environment, create an aesthetically pleasing landscape throughout the City, and maintain the image of Coronado commensurate with a world-class resort destination.

On February 16, 2021, the City Council authorized award of a comprehensive landscape maintenance and refuse services contract to Benchmark Landscape Services, Inc., for a base term of three-years, with two, one-year renewal options and an annual contract sum of $844,200. The award of contract was made following a formal Request for Proposals (RFP) solicitation in accordance with Coronado Municipal Code 8.04, seeking proposals from qualified firms able to perform comprehensive landscape maintenance and refuse management services at various locations throughout the City. The contract was awarded to Benchmark based upon staff recommendation as they were the highest ranking responsive and responsible proposer best able to meet the City’s requirements.

In March of 2024, Benchmark Landscape Services, Inc., merged with Andre Landscape Services, Inc., and submitted a request for reassignment of the contract under their new business name.

The City Attorney‘s office has reviewed the request and determined it to be acceptable to the City.

ANALYSIS:

The initial three-year term of the landscape agreement has concluded and staff recommends a contract amendment be authorized to exercise the first renewal option year, to adjust the contract to include procurement compliance verbiage specific to Senate Bill 1383 Short-Lived Climate Pollutant Reduction Strategy (SB 1383) and to add five new service areas to the contractor’s scope of work for general landscaping.

SB 1383 requires the City to annually procure a specified amount of recovered waste products, including mulch and compost, and to ensure contractors working for the City conform to the requirements to the extent feasible. By doing so, the City is able to count any recovered materials used by contractors toward its established procurement goal.

City of Coronado Page 130
The five additional locations noted here are recommended to be added to the contract’s scope of work:

Task Item Location Monthly Cost
31 First and Alameda Storage Yard $800
32 Fourth and Alameda Storage Yard $800
33 Rotary Plaza and Isabella Avenue Medians $800
34 Alameda and Palm Avenue $800
35 Cays Parking Lot Grand Caribe Way $800
Additional Cost for Locations: $4,000
These locations were excluded from the original agreement because they have historically been maintained by temporary seasonal staff. Since the pandemic, the labor force available for temporary seasonal staffing has decreased significantly and the Parks division has struggled to maintain pre-COVID staffing levels. Thus, it is recommended this work be assigned to Benchmark.

FISCAL IMPACT:

The total anticipated cost for the landscaping and refuse management service agreement is currently $844,200. If the additional locations are approved, the total annual contract sum will increase to $892,200. Sufficient resources are programmed for the first portion of the FY 2024- 25 Parks Budget account 100313-8030.

ALTERNATIVE:

The City Council may choose not to award the extension, or to award the renewal but deny the request for adding the five new locations to the agreement’s scope of work.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Contract Amendment
Submitted By: Public Services and Engineering Department / Denise Johnson City of Coronado Page 131

CITY OF CORONADO

AMENDMENT TO AGREEMENT FOR CONTRACT SERVICES FOR

LANDSCAPE MAINTENANCE AND REFUSE SERVICES
CONTRACT# 21-GS-PARK-001
This Amendment to the Landscape Maintenance and Refuse Services Agreement ), is entered into effective April 1, 2024, by and between the CITY of Coronado, a California municipal corporation
Benchmark Landscape Services,
( CONTRACTOR
WHEREAS, on March 19, 2021, the PARTIES entered into the Landscape Maintenance and R to provide high level landscape
maintenance and refuse collection services at City parks, medians, parkways, parklets or other public grounds in accordance with the laws of the State of California and the Municipal Code, ordinances and regulations of the City of Coronado; and WHEREAS, the ORIGINAL AGREEMENT and this AMENDMENT are referred to NOW, THEREFORE, the PARTIES hereby
mutually covenant and agree to amend the AGREEMENT as follows:

1.0 TERMS OF AGREEMENT

1.1 The term of the AGREEMENT shall be for a total period of one (1) year and shall terminate not later than March 31, 2025. The AGREEMENT may be extended one additional time under the authority of the City Manager per City Council authorization on . 1.2 This AGREEMENT is a firm, fixed-price contract for all labor, supervision and materials to provide high level landscaping, grounds maintenance and refuse services on City parkways, medians, parks and public grounds. All tasks to be performed are to be completed, or this AGREEMENT is otherwise terminated. Prices shall remain firm upon execution of this AGREEMENT. The total sum of this agreement shall not exceed Eight Hund
($89 )

2.0 SCOPE OF SERVICES (ATTACHMENT A)

2.3 The Scope of Services (Attachment A) of the AGREEMENT is modified to include the following section:

CalRecycle
regulations (California Code of Regulations (CCR), Title 14, Division 7, Chapter 12) require the City to annually procure a specified amount of recovered organic waste products, including mulch and compost. To facilitate City compliance with these regulations, the CONTRACTOR shall procure compost and mulch specified in the Scope of Services provided to the City under this AGREEMENT in conformance with the requirements in Attachment 2. The CONTRACTOR shall provide certification that 1 Attachment 1
City of Coronado Page 132
CONTRACTOR has read, understands, and will comply with the Compost and Mulch

3.0 FEE SCHEDLE / GENERAL INFORMATION (ATTACHMENT B)

3.1 The Fee Schedule/ General Information (Attachment B) of the AGREEMENT is , per Section 3.2 of the AGREEMEN ttachment
CITY:

By: ______________________________
Tina Friend Date
City Manager
APPROVED AS TO CONTENT:

CONTRACTOR:

Services,
By: ______________________________
, ate
By: _______________________________
Leon P. Firsht, Director Date
APPROVED AS TO FORM:

By: _______________________________
Johanna Canlas, City Attorney Date
2 Except as expressly modified herein, all other provisions of the ORIGINAL AGREEMENT remain in full force and are incorporated herein.

SIGNATURES
Each signatory and party hereto hereby warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

Attachment 1
City of Coronado Page 133
ATTEST:

By: _______________________________
Kelsea Holian, MMC City Clerk Date
IN WITNESS WHEREOF, the PARTIES have caused this AMENDMENT to be executed on the first date specified above.

Attachment A: Compost And Mulch Procurement Requirement Certification Attachment B: Revised Fee Schedule by Location
Attachment C: Original Agreement
3 Attachment 1
City of Coronado Page 134
ADMINISTRATIVE POLICY 402 EXHIBIT 1

COMPOST AND MULCH PROCUREMENT REQUIREMENT CERTIFICATION In November 2020, the California Department of Resources Recovery and Recycling (“CalRecycle”) adopted regulations pursuant to Senate Bill 1383 (“SB 1383”) to divert organic waste from landfills. As relevant here, the CalRecycle regulations (California Code of Regulations (CCR), Title 14, Division 7, Chapter 12) require the City to annually procure a specified amount of recovered organic waste products, including mulch and compost. To facilitate City compliance with CalRecycle’s SB 1383 regulations, the CONTRACTOR shall procure compost and mulch specified in the Scope of Work provided to the City under this Agreement in conformance with the following requirements.

1. SB 1383 Eligible Compost
A. For purposes of this Attachment, “compost” shall mean those products produced in California and defined in 14 CCR Section 17896.2(a)(4). Compost shall meet the State’s composting operations regulatory requirements.

B. Except as expressly authorized in writing by the City, CONTRACTOR shall use compost produced at one of the following facilities for all services provided to the City under this Agreement:
i. A compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7; or
ii. A large volume in-vessel digestion facility that composts on-site, as defined and permitted under 14 CCR Chapter 3.2 of Division 7.

Note: Digestate, as defined in Section 18982(a)(16.5), is a distinct material from compost and is thus not a recovered organic waste product eligible for use.

2. SB 1383 Eligible Mulch
A. Except as expressly authorized in writing by the City, CONTRACTOR shall use mulch produced in California at one of the following facilities for all services provided to the City under this Agreement:
i. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CRR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); or
Note: SB 1383 Eligible Mulch excludes mulch from chipping and grinding operations.
ii. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or
iii. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under Division 2 of Title 27 of the California Code of Regulations.
4 Attachment 1
City of Coronado Page 135
B. Except as expressly authorized in writing by the City, CONTRACTOR shall use mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3) for all services provided under this Agreement.

C. CONTRACTOR may also use (i) mulch it produces through on-site chipping and grinding that does not meet the requirements of this Attachment or (ii) mulch that is provided by the City. Such mulch is not “SB 1383 Eligible Mulch,” but may be used with the City’s prior written consent.

3. Ongoing Procurement Practices:

During the term of this Agreement, CONTRACTOR shall:

A. Identify additional opportunities for the City to meet its procurement target as opportunities become available, including identifying additional uses for SB 1383 Eligible Compost and Mulch.

B. Utilize SB 1333 Compost and Mulch in best management practices (BMPs) for stormwater regulatory compliance, when use of compost or mulch in BMPs is effective.

C. Notify the City when and if SB 1383 Eligible Compost and Mulch products are temporarily or permanently unavailable and timely suggest alternative solutions or products.

4. SB 1383 Compliant Record-Keeping and Reporting Requirements A. City shall provide CONTRACTOR a designated contact for the receipt of the records, information, and reports required by this section.

B. For purposes of this Attachment, “SB 1383 Eligible Compost and Mulch” means compost and mulch procured by CONTRACTOR on behalf of the City to provide the goods or services pursuant to this Agreement that meets the sourcing and quality requirements of 14 CCR Section 18993.1(f)(1) and (4), as summarized in Sections (1) and (2) of this Attachment. For purposes of this Attachment, mulch produced by CONTRACTOR through on-site chipping and grinding and mulch provided by the City is not SB 1383 compliant mulch and is not subject to the record-keeping requirements below.

C. CONTRACTOR shall provide the reports described in subsection (D) to the City with each request for progress payment, when applicable.

D. Contractor shall provide City with documentation of all compost and mulch procurement and use completed pursuant to this Agreement using the Compost and Mulch Procurement Reporting Form. The completed form shall include the following information and records for the relevant reporting period:
i. Type of product
ii. Quantity of each product, measured in tons or cubic yards. In soil blends, 5 Attachment 1
City of Coronado Page 136
quantify the portion of SB 1383 eligible compost or mulch. iii. The name, physical location, and contact information for each facility from whom SB 1383 eligible compost and mulch was procured by Vendor/Contractor.
iv. A general description of how and where the SB 1383 Eligible Compost and Mulch was used, including warehousing for future City use. v. Invoice or other record demonstrating purchase or procurement (in either paper or electronic form) shall be submitted with the completed form.

Include product information or spec sheets with the submittal.

E. City reserves the right to make changes to the reporting form and to request additional information.

F. CONTRACTOR shall maintain all documents supporting compliance with the cited regulations for a period of not less than five years from the date of purchase of SB 1383 Eligible Compost and Mulch.

5. Non-Conformance
A. Except when provided with express written authorization by the City in advance, for any ineligible compost or mulch provided by CONTRACTOR:
i. Ineligible product shall be removed and replaced with SB 1383 Eligible Compost or Mulch as soon as possible, but no later than ten (10) days after installation, and at CONTRACTOR’S sole expense.
ii. If, with written concurrence by the City that subsection (A) is not feasible, the City shall have no obligation to pay CONTRACTOR for any time and materials incurred by CONTRACTOR related to obtaining and use of the ineligible product.

6. Certification
I certify that I have read, understand and will comply with the compost and mulch procurement and reporting requirements described in this Attachment. Any compost or mulch provided pursuant to this Agreement will meet the requirements of 14 CCR Section 18993.1, summarized herein, and will count toward the City’s SB 1383 procurement target.

Signature:

Name and Title:

Date:
6 Attachment 1
City of Coronado Page 137
Name Address Monthly Cost
1 Vetter Park 1625 Cajon Place $800.00
2 Bay Circle Park 100 Bay Circle $600.00
3 Palm Park 511 Third Street $600.00
4 Triangle Park 431 Palm Avenue $800.00
5 Glorietta Bay Tennis Center 1501 Glorietta Boulevard $1,000.00 6 Bayview Park 413 First Avenue $400.00
7 Vista del Barco Park (Ynez park) 1515 Glorietta Boulevard $400.00 8 Parker Station 780 Coronado Avenue $200.00
9 Cays Main Pump Station Filter bed on Silver Strand $300.00 10 Third and Glorietta Boulevard Third Street & Glorietta Boulevard $600.00
11 Public Services Yard 101 B Avenue $2,000.00
12 Glorietta Bay Civic Center and Promenade
(including bike path)
1651 Strand Way to 1845 Strand
Way $2,000.00
13 Pomona Roundabout Circle Seventh St. & Pomona Avenue $800.00 14 Natures bridge & Parking Lot @ Corner of
SR75 and Tulagi Road 3251 Highway 75 $600.00
15 North Cays Park Coronado Cays Boulevard and
Montego $1,500.00
16 Rendova Tulagi Medians State Route 75 $1,000.00
17 Cays Tennis Courts Coronado Cays Boulevard and
Bahama $600.00
18 Skate Park 2000 Mullinex Drive $500.00
19 Toll Plaza Base of Coronado Bridge to
Glorietta $3,000.00
20 Five Pocket Oasis Medians SR75 - Tulagi Road - to Imperial Beach $1,000.00
21 Coronado Entrance Sign Fourth Street and Pomona
Avenue $800.00
22 SR75 Bus Stop Third Street & Glorietta
Boulevard $400.00
23 Triangle Median 4th Street (Pomona Avenue) and
Glorietta $500.00
24 Library, Spreckels Center, and Tennis
Courts 640 Orange Avenue $3,000.00
25 Cays Park Sports Field 101 Grand Caribe Causeway $700.00 26 Triangle Median Alameda and Country Club $500.00
27 Churchill Median Ocean Boulevard and Country
Club $400.00
28 Cays Fire Department 101 Grand Caribe Causeway $500.00 29 Sail Park 1631 Strand Way $600.00
30 Coronado Boat House and Club 1985 Strand Way $300.00 Total Landscape Cost for all Areas Original $26,400.00

GENERAL LANDSCAPE PRICING
7 Attachment 1
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Name Address Monthly Cost
31 First and Alameda First and Alameda Storage Yard $800.00 32 Alameda and Fourth Avenue Alameda and Fourth Storage Yard $800.00
33 Rotary Plaza & Isabella Avenue Med. Orange and Isabella Avenue $800.00 34 Alameda and Palm Avenue Med. Alameda and Palm Avenue $800.00 35 Cays Parking Lot Cays Parking Lot and Grand
Caribe $800.00
$4,000.00
$26,400.00
$4,000.00
$30,400.00
1 Orange Avenue Median Gardens 100 Orange Avenue to 1300 Orange Avenue $2,000.00
2 Orange Avenue and Second Avenue Intersection of Orange and 2nd Avenue $500.00
3 Hotel del Medians Orange Avenue from Adella to
Pomona Avenue $1,600.00
4 Shores Medians Silver Strand from Pomona to
Rendova Road $1,200.00
5 Hanging Planter at Spreckels Park Orange Avenue and 6th Street $1,000.00 6 Cays Medians
Cays Boulevard and Grand
Caribe Causeway. Small median
at Green
$3,500.00
7 Tidelands Park Sports Field 2000 Mullinex Drive $4,000.00 8 City Hall 1825 Strand Way $4,000.00
9 Community Center 1845 Strand Way $3,500.00
$21,800.00
1 Boathouse\Clubroom (Glorietta Bay Park) 1985 Strand Way $100.00 2 Bluewater Grill Restaurant (parking lot) 1701 Strand Way $200.00 3 Cays Tennis Courts 104 Coronado Cays Boulevard $400.00 4 City Hall (Building, Parking, Garden) 1825 Strand Way $1,000.00 Total New Landscape Areas
Total Landscape Cost for all Areas (Original)
Refuse Collection Costs Facilities
New Landscape Areas
Premium Landscape Areas
Total Premium Landscape Areas
Total New Landscape Areas
Total
8 B
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5 Community Center (Building, pool, garden) 1845 Strand Way $1,000.00 6 Community Center Playhouse (patio area) 1835 Strand Way $800.00 7 Coronado Cays South Park Restrooms 51 Grand Caribe Causeway $300.00 8 Glorietta Bay Marina Building (parking lot) 1715 Strand Way $400.00 9 Glorietta Bay Park Restrooms 1975 Strand Way $100.00
10 High School Tennis Courts 545 D Avenue $400.00
11 Library (outside building) 640 Orange Avenue $800.00 12 Library Tennis Courts 1034 Sixth Street $400.00
13 Little League (Vernetti Stadium/Bradley
Field) 165 B Avenue $400.00
14 Public Services (Inside and Outside of
Perimeter) 101 B Avenue $500.00
15 Spreckels Center Lawn Bowling Green
(outside and inside lawn bowling area.) 1017/1019 Seventh Street $500.00 16 Spreckels Park Restrooms 603 Orange Avenue $300.00
17 Tennis Center 1501 Glorietta Boulevard $600.00
Parks
1 Bandel (Louis C.) Park 1000 J Avenue $300.00
2 Bay Circle Park 100 Bay Circle $300.00
3 Bayview Park 413 First Street $200.00
4 Coronado Cays Park (South and North) 100 Coronado Cays Boulevard $500.00 5 Glorietta Bay Park 1975 Strand Way $800.00
6 Glorietta Bay Promenade (all along
bayfront) 1835 Strand Way $800.00
7 Harbor View Park (SDG&E Park) First Street & E Avenue $300.00 8 Mathewson Park 700 Pomona Avenue $200.00
9 Palm Park 511 Third Street $400.00
10 Pocket Park (Sail Park) 1651 Strand Way/Glorietta
Boulevard $300.00
11 Spreckels Parks 601 Orange Avenue $900.00
12 Star Park 1030 Park Place/Loma Avenue $300.00
13 Triangle Park 431 Palm Avenue/Fourth Street $200.00
14 Vetter Park 1625 Cajon Place $300.00
15 Vista del Barco Park 1515 Glorietta Boulevard $200.00 16 Sunset Park 101 Ocean Boulevard $700.00
17 Tideland Park Sports Fields and Facility
Grounds 2000 Mullinex Drive $500.00
Parking Lots and Open Spaces
1 Avenida del Sol (@ portable restrooms)
1700 Avenida Del Sol/1700 Silver Strand
HWY 75
1700 Avenida del Sol/1700 Silver
Strand Highway 75 $500.00
9 Attachment 1
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2 Avenida de las Arenas (public parking lot) 1700 Avenida de las Arenas/1800 Silver Strand Highway 75 $500.00
3 Avenida Lunar (public parking lot) 1700 Avenida Lunar/1900 Silver Strand Highway 75 $500.00
4 Fiddler’s Cove/Marina RV (public parking
lot) 3205 Silver Strand Highway 75 $800.00
5 Nature’s Bridge to Discovery/Bike Path
(Bridge #1)Post Marker 75 SD 16.50/Silver
Strand Hwy. 75 northbound
Post Mark 75 SD 16.50/Silver
Strand Highway 75 $600.00
6 Nature’s Bridge to Discovery/Bike path
(Bridge #2)
Silver Strand Highway 75 North
Bound $400.00
7 Bluewater Grill Restaurant 1701 Strand Way/Silver Strand Highway 75 $300.00
8 Toll Plaza Entrance to Coronado $500.00
9 Fourth Street entrance to Coronado
“Coronado Island” sign area
4th Street to Entrance to
Coronado $400.00
10 SR 75- medians and both sides of road
State Route 75/Silver Strand
Boulevard from Tarawa Road to
southern City Limits
$800.00
$20,700.00
Monthly Cost
1 Bike Path – 3 to 4 feet vegetation
clearance on both sides Silver Strand Bike Path $1,450.00 $1,450.00
Total Landscape Cost for all Areas
Original $26,400.00
Total New Landscape Areas (additional) $4,000.00
Premium Landscape Areas $21,800.00
Optional Service $1,450.00
Total Refuse Cost $20,700.00
$74,350.00
TOTAL ANNUAL LANDSCAPE-REFUSE $892,200.00
Optional Service Caltrans Right-of-Way

TOTAL MONTHLY LANDSCAPE-REFUSE
Totals for Landscape and Refuse Costs
Total Monthly Bid Additives
Total Refuse Collection Cost for All Areas
10 Attachment 1
City of Coronado Page 141

AGREEMENT

FOR CONTRACT SERVICES FOR

CITY OF CORONADO
CONTRACT NO. 21-GS-PARK-001
THIS AGREEMENT is made and entered by and between the CITY OF CORONADO, a municipal corporation, hereinafter referred to as “CITY,” and Benchmark Landscape Services, Inc. hereinafter referred to as “CONTRACTOR.”

RECITALS
The CITY requires the services of an outside independent contractor, with a state license, to provide all labor, materials and supervision required to provide high level landscape maintenance and refuse collection services at City parks, medians, parkways, parklets or other public grounds. These required services are described in detail in ATTACHMENT A: Scope of Services.

CONTRACTOR warrants and represents itself as possessing the necessary experience, skills and qualifications to provide the services required by CITY and to ensure that all work is performed in a professional manner and the final product is of a high quality.

CONTRACTOR warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified and is fully qualified to perform those services within the specified time frame in accordance with the highest standards of CONTRACTOR’S profession.

On February 16, 2021, the City Council for the CITY approved this AGREEMENT and authorized the City Manager to execute the form of this Agreement.

The Director of Public Services & Engineering shall serve as CITY’S “Contract Officer” for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services. Any obligation of the CITY shall be the responsibility of the Contract Officer.

The Parks Supervisor, Public Services & Engineering Department, shall serve as CITY’S “Project Coordinator” for this AGREEMENT.

NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONTRACTOR (individually “Party” and collectively “Parties”) agree as follows:

1.0 TERMS OF AGREEMENT

1.1 This AGREEMENT shall be in effect for a term of three years beginning April 1, 2021, and ending March 31, 2024, during which time the CONTRACTOR shall commence and complete all the services required pursuant to this AGREEMENT pursuant to the City’s schedule and Section 1.3 herein. The AGREEMENT may be extended pursuant to Section 1.5 for two additional one-year terms for a maximum 1 Attachment 1
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1.2 This AGREEMENT is a firm, fixed-price contract for all labor, supervision and materials required to provide high level landscaping, grounds maintenance and refuse services on City parkways, medians, parks and public grounds. All tasks to be performed are to be completed, or this AGREEMENT is otherwise terminated.

Prices shall remain firm upon execution of this AGREEMENT. The total sum of this agreement shall not exceed Eight Hundred Forty-four Thousand Two Hundred Dollars ($844,200) annually.

1.3 CONTRACTOR shall commence work under this AGREEMENT within the time specified in Section 1.1.

The work shall be completed per the schedule issued or approved by the City beginning from the date of commencement (the “CONTRACT TIME”) specified in the Notice to Proceed, as may be modified pursuant to the AGREEMENT. Time is of the essence in the performance of all obligations under this AGREEMENT, and all timing requirements shall be strictly adhered to unless otherwise modified in writing by the CITY. Failure to meet the schedule contained in this AGREEMENT is a default by the CONTRACTOR.

1.4 CONTRACTOR shall, without additional compensation, correct or revise any services performed pursuant to this AGREEMENT that do not meet the specifications and/or professional standards required of the CONTRACTOR.

1.5 Renewal or Extension Provisions. At the conclusion of this AGREEMENT, and subject to the conditions set forth herein, CITY shall have the right, but not the obligation, to extend its term for up to two (2) additional one-year periods on the same terms and conditions set forth herein by providing CONTRACTOR with written notice of its election to extend the term sixty (60) days prior to the termination of the existing term, or any extension.

Within fifteen (15) days of receipt of CITY’s notice of election to extend the term of this AGREEMENT, CONTRACTOR shall have the right to present, in writing, any modification of its fee schedule for the extended term. If, prior to the termination date of this AGREEMENT, CITY and CONTRACTOR fail to agree to a modified fee schedule for the extended term, this AGREEMENT shall not be extended and shall terminate on the sixty-first (61st) day following CITY’s notice of election to extend the term.

2.0 SCOPE OF SERVICES (ATTACHMENT A)

2.1 CONTRACTOR shall provide CITY with the services and documents described in ATTACHMENT A, which is attached hereto and incorporated herein by this reference as though fully set forth at length and is hereinafter referred to as the “SERVICES.”

2.2 The general manner in which the CONTRACTOR shall render the SERVICES is set forth in ATTACHMENT A. While CITY is, in general, concerned with the manner in which the SERVICES are rendered, under this AGREEMENT, as represented by CONTRACTOR, it is not concerned with, nor shall it direct, the specific means and methods of operations on the part of CONTRACTOR in the performance of its SERVICES under this AGREEMENT. CONTRACTOR shall provide all labor, materials, equipment, tools and services required by and shall perform all work described in this AGREEMENT.

3.0 FEE SCHEDULE/GENERAL INFORMATION (ATTACHMENTS B AND F)

3.1 CONTRACTOR is hired to render the SERVICES and any payments made to CONTRACTOR are compensation, fully, for such services.

3.2 Payment to CONTRACTOR to render the SERVICES is set forth in ATTACHMENT B, which is attached hereto and incorporated herein by this reference as though fully set forth at length.

3.3 CONTRACTOR shall comply with all applicable Federal, State and local laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by CONTRACTOR or any subcontractor hereunder. 12 2
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3.4 CONTRACTOR acknowledges that this is a public works contract. CONTRACTOR represents and warrants that it is familiar with the requirements of the California Labor Code and agrees to comply at all times with relevant statutes and regulations, including, but not limited to, the fact that CONTRACTOR must pay not less than prevailing wage rates as determined by the Director of Industrial Relations for all work done under this AGREEMENT. State of California prevailing wage rates can be found on the internet at http://www.dir.ca.gov/DLSR/PWD/Statewide.html. CONTRACTOR is responsible for determining the correct title for job classifications and determining the appropriate wage rate. CONTRACTOR agrees to perform this AGREEMENT in accordance with ATTACHMENT F and all the obligations set forth therein.

4.0 CHANGES TO SCOPE OF WORK
CONTRACTOR shall not perform work in excess of the SERVICES without the prior written approval of the Contract Officer. All requests for extra work shall be by written change order submitted to the Contract Officer prior to the commencement of such work.

5.0 SUBCONTRACTING

5.1 The name and location of the place of business and DIR registration numbers of each subcontractor who CONTRACTOR will use to perform work or render service to the CONTRACTOR in performing this AGREEMENT is contained in ATTACHMENT C, which is attached hereto and incorporated herein by this reference as though fully set forth at length. No change to or addition of any subcontractor shall be made without the prior written approval of the CITY.

5.2 If CONTRACTOR subcontracts for any of the work to be performed under this AGREEMENT, CONTRACTOR shall be as fully responsible to the CITY for the acts and omissions of CONTRACTOR's subcontractors and for the persons either directly or indirectly employed by its subcontractors, as CONTRACTOR is for the acts and omissions of persons directly employed by CONTRACTOR. Nothing contained in this AGREEMENT shall create any contractual relationship between any subcontractor of CONTRACTOR and the CITY. In any dispute between the CONTRACTOR and its subcontractor, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONTRACTOR agrees to defend and indemnify the CITY as described in Section 13 of this AGREEMENT should the CITY be made a party to any judicial or administrative proceeding.

5.3 CONTRACTOR shall bind every subcontractor to all the terms of this AGREEMENT applicable to CONTRACTOR's work unless specifically noted to the contrary in the subcontract in question and approved in writing in advance by the Contract Officer. All contracts entered into between the CONTRACTOR and its subcontractor(s) shall also provide that each subcontractor shall obtain insurance policies that shall be kept in full force and effect during any and all work on this project and for the duration of this AGREEMENT. The CONTRACTOR shall require every subcontractor to obtain all policies described in Section 14 in the same amounts required by the CITY.

6.0 ENTIRE AGREEMENT

6.1 The Contract Documents consist of this executed Agreement; the Request for Proposals (RFP), the CONTRACTOR’S proposal and any change orders executed pursuant to Section 4.0. The documents shall have the following order of precedence: the AGREEMENT, the RFP and the CONTRACTOR’s proposal.

6.2 This AGREEMENT and the incorporated attachments set forth the entire understanding of the Parties with respect to the subject matters herein. If there are any inconsistencies between the incorporated attachments and this 3 Attachment 1
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AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the Parties, their officers, officials, agents, representatives, contractors, subcontractors or employees shall be valid unless agreed to in writing by both Parties.

7.0 TERMINATION OF AGREEMENT

7.1 In the event of CONTRACTOR’S failure to prosecute, deliver, or perform the SERVICES, CITY may terminate this AGREEMENT immediately by notifying CONTRACTOR by certified mail of said termination.

Thereupon, CONTRACTOR shall cease work and, within [two (2)] working days, place all work in progress in a safe and protected condition. The City Manager of CITY shall make a determination of the percentage of work that CONTRACTOR performed that is usable and of worth to CITY. Based upon that finding, CITY shall determine any final payment due to CONTRACTOR.

7.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days written notice to the CONSULTANT. Prior to the fifteenth (15th) day following the giving of the notice, the CONSULTANT shall assemble the completed work product to date, and put same in order for proper filing and closing, and deliver said product to the CITY. The CONSULTANT shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONSULTANT shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses. CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

8.0 LIQUIDATED DAMAGES/FORCE MAJEURE (RESERVED)

9.0 COVENANT AGAINST CONTINGENT FEES

9.1 CONTRACTOR represents and warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONTRACTOR, to solicit or secure this AGREEMENT, and that CONTRACTOR has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this representation and warranty, CITY shall have the right to terminate this AGREEMENT without liability or, at CITY’S sole discretion, to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

10.0 STATUS OF CONTRACTOR

10.1 CONTRACTOR shall perform the SERVICES in a manner of CONTRACTOR’S own choice, as an independent CONTRACTOR and in pursuit of CONTRACTOR’S independent calling, and not as an employee of CITY. CONTRACTOR shall be under control of CITY only as to the result to be accomplished and the personnel assigned to the project. However, CONTRACTOR shall confer with CITY prior to implementing any changes proposed to the SERVICES. Neither CONTRACTOR nor CONTRACTOR’S employees shall be entitled in any manner to any employment benefits, including but not limited to, employer paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the Parties that neither CONTRACTOR nor its employees are to be considered employees of CITY, whether “common 4 Attachment 1
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law” or otherwise, and CONTRACTOR shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees, representatives and agents.

11.0 ASSIGNMENT OF CONTRACT

11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR’s duties be delegated or sub-contracted, without the express written consent of the CITY.

12.0 INDEMNITY – HOLD HARMLESS

12.1 To the fullest extent permitted by law, CONTRACTOR agrees that CITY and its elected and appointed boards, officials, officers, agents, employees, representatives and volunteers (individually and collectively, "CITY Indemnitees") shall have no liability to CONTRACTOR or any other person for, and CONTRACTOR shall indemnify, defend and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements, (collectively "Claims") that arise out of, pertain to, or relate to any act or omission of CONTRACTOR or its officers, directors, representatives, employees, agents or subcontractors in connection with this AGREEMENT, including, but not limited to, performance of the SERVICES.

12.2 CONTRACTOR’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected and appointed boards, officials, officers, agents, employees, representatives or volunteers.

12.3 CONTRACTOR shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or at the CITY’s sole option, reimburse the CITY’s Indemnitees for all costs, attorneys’ fees, expenses and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONTRACTOR is obligated to indemnify, defend and hold harmless the CITY pursuant to this AGREEMENT.

12.4 These provisions shall not be limited by any provision of insurance coverage that the CONTRACTOR may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. These provisions shall survive expiration or termination of this AGREEMENT.

12.5 City shall timely notify the CONTRACTOR of the receipt of any third-party claim, relating to the AGREEMENT, and the City shall be entitled to recover its reasonable costs incurred in providing the notification.

12.6 PERS Eligibility Indemnification. In the event that any of CONTRACTOR’s PERSONNEL is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of such person as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR’s PERSONNEL providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

12.7 Responsibility for Equipment. (RESERVED).

13.0 INSURANCE
5 Attachment 1
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13.1 CONTRACTOR shall obtain, and during the term of this AGREEMENT shall maintain, policies of general liability, automobile liability, contractual liability and property damage insurance from an insurance company or companies authorized to be in business in the State of California, in an insurable amount of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate. The insurance policies shall provide that the policies shall remain in full force during the full term of this AGREEMENT and shall not be canceled, terminated, or allowed to expire or not be renewed without thirty (30) days prior written notice to CITY from the insurance company, and shall contain a blanket waiver of subrogation.

13.2 The CITY and its officers, officials, employees, agents, representatives and volunteers shall be named as additional insureds on the required liability policies. All policies shall contain a provision stating that the CONTRACTOR’S policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss. This provision shall apply regardless of any language of the policy maintained by the CONTRACTOR during the term of this AGREEMENT.

13.3 Before CONTRACTOR shall employ any person or persons in the performance of the AGREEMENT, CONTRACTOR shall procure a policy of Workers' Compensation Insurance as required by the Labor Code of the State of California or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

13.4 Prior to commencement of work under this AGREEMENT, CONTRACTOR shall furnish to the Contract Officer proof of the insurance required in this section. Failure by the Contract Officer to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONTRACTOR to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph 7.1 above.

13.5 CONTRACTOR hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

14.0 DISPUTES
If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used:

14.1 The complaining Party shall reduce its position to writing along with a recommended method for resolving the dispute and shall forward a copy of the dispute document to the other Party.

14.2 Within five (5) working days of receipt of the dispute document, the other Party shall reply to the dispute document with a written response that sets forth that Party's position and a recommended method of resolving the dispute.

14.3 The Contract Officer shall represent CITY in this process.

14.4 If the dispute is not resolved, the aggrieved Party shall send to CITY’S City Manager a copy of the dispute document and the response. Within ten (10) working days of receiving the dispute document and the response, the City Manager shall propose a resolution.
16 6
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14.5 If the dispute remains unresolved for ten (10) working dates following the proposed resolution, and the Parties have exhausted the procedures of this section, the Parties may then seek remedies available to them at law or in equity.

15.0 NOTICES

15.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail.

15.2 For the purposes hereof, unless otherwise provided in writing by the Parties hereto, the address of the Parties and the proper person to receive any notice on each Party’s behalf is:

For CITY:

Arturo Valdivia
Parks Supervisor
Public Services & Engineering Department
City of Coronado
101 B Avenue
Coronado, CA 92118
For CONTRACTOR:

Jeff Janczylik
Branch Manager
Benchmark Landscape Services, Inc.
12575 Stowe Dr.

Poway, CA 92064

15.4 CONTRACTOR represents and warrants that its employer's identification number is 01-0781184, its C-27 Contractor’s license number is 828449, and its Department of Industrial Relations number is 1000026995.

16.0 CONTRACTOR’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

16.1 CONTRACTOR certifies that CONTRACTOR is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants before they perform any SERVICES under this AGREEMENT.

17.0 GENERAL PROVISIONS

17.1 Accounting Records. CONTRACTOR shall keep records of the direct reimbursable expenses pertaining to the SERVICES and the records of all accounts between the CONTRACTOR and any subcontractors.

CONTRACTOR shall keep such records on a generally recognized accounting basis. These records shall be made available to the Contract Officer, or the Contract Officer's authorized representative, at mutually convenient times, for a period of three (3) years from the completion of the SERVICES.

17.2 Contract Officer. The Director of Public Services & Engineering shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY shall be the 17 7
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responsibility of the Contract Officer. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

17.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a state court in the County of San Diego. CONTRACTOR hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.

17.4 Business Certificate. CONTRACTOR and its subcontractors, if any, are required to obtain and maintain a City Business Certificate during the duration of this AGREEMENT.

17.5 Compliance with Law. The CONTRACTOR shall be responsible for complying with all local, state, and federal laws, whether or not said laws are expressly stated or referred to herein.

17.6 Bonds. At the time of the execution of this Agreement, CONTRACTOR shall provide the CITY with good and sufficient surety bonds in a form and amount acceptable to the CITY and maintain such bonds as follows:

17.6.1 The payment bond (material and labor bond) shall be for not less than one hundred percent (100%) of the contract price to satisfy claims of material suppliers and of mechanics and laborers employed in connection with the SERVICES. The bond shall be maintained by the Contractor in full force and effect until the SERVICES are accepted by the CITY, and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

17.6.2 The performance bond shall be for one hundred percent (100%) of the contract price to guarantee faithful performance of all SERVICES, within the time prescribed, in a manner satisfactory to the CITY, and that all materials and workmanship will be free from original or developed defects.

17.7 Responsibility for Others. CONTRACTOR shall be responsible to the CITY for its services and the services of its subcontractors. CONTRACTOR shall not be responsible for the acts or omissions of other parties engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

17.8. Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision that is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

17.9. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT and shall cooperate in good faith to resolve the same.

17.10 Non-Discrimination. CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or 18 8
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veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.7 Rights and Remedies.

17.7.1 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.

17.7.2 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect default other than as specified in said waiver.

17.7.3 Third Parties. No provision contained in the AGREEMENT shall create or give to third parties any claim or right of action against the CITY or CONTRACTOR or their respective officers, directors, officials, employees, representatives, contractors, subcontractors or agents.

17.8 Survival. The provisions of the AGREEMENT that by their nature survive termination or final completion of the AGREEMENT, including all warranties, indemnities, payment obligations, and the CITY's right to audit CONTRACTOR's books and records, shall remain in full force and effect after final completion or any termination of the AGREEMENT.

17.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT as shall be found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

17.10 Exhibits Incorporated. All Attachments/Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
[SIGNATURES CONTINUED ON NEXT PAGE]
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18. SIGNATURES

18.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY:

CONTRACTOR:

By: ______________________________
Clifford M. Maurer
Director of Public Services & Engineering
By: ______________________________
John Mohns
President
Date: _____________________________ Date: ____________________________ By: ______________________________
John DeMoss
Chief Financial Officer
Date: ____________________________
I. ENCLOSURES:

1. SCOPE OF SERVICES (ATTACHMENT A)

2. FEE SCHEDULE/GENERAL INFORMATION (ATTACHMENT B);

3. LIST OF SUBCONTRACTORS/SUBCONTRACTORS (ATTACHMENT C);

4. CERTIFICATION that CONTRACTOR has read, understands and will comply with, “A Pollution Prevention Guide for the Construction Community,” web address provided (ATTACHMENT D);

5. STATE PREVAILING WAGE (ATTACHMENT E).
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ATTACHMENT A

CONTRACT ATTACHMENT-SCOPE OF SERVICES
I. GENERAL TERMS & CONDITIONS:

CONTRACTOR shall provide all labor, materials and supervision required to provide premier and standard landscape / grounds maintenance and refuse as shown on the plans (Exhibit I) and the specifications (Exhibit II), for all City parkways, medians, parks and public facility grounds at various locations which are incorporated herein by these references. As further described below, CONTRACTOR shall provide to the Project Coordinator a written schedule of work to be done. CONTRACTOR is to coordinate the work with the Project Coordinator as to not interfere with City activities or special events.

CONTRACTOR shall perform all necessary pedestrian and traffic control.

CONTRACTOR shall carefully examine the work site. The execution of this AGREEMENT by the CONTRACTOR shall be considered evidence that the CONTRACTOR has investigated, and is satisfied as to, the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this AGREEMENT.

CONTRACTOR shall maintain compliance with the City of Coronado Municipal Code, Title 61, regarding storm water run-off system discharge regulations and requirements, California Regional Water Quality Control Board, San Diego Region Order No. R9-2013-0001 and National Pollutant Discharge Elimination System (NPDES) No. CAS0109266, as well as the Best Management Practices (BMPs) referred to in the CITY’S Jurisdictional Runoff Management Plan (JRMP), Section 7, Industrial and Commercial, subsection 7.3.3, Updated BMP Requirements. Examples of such BMPs are described in the flyer “Clean Coastlines, City of Coronado, a Pollution Prevention Guide for the Construction Community.” This document may be read and/or downloaded from the City’s website at:
https://www.coronado.ca.us/UserFiles/Servers/Server_746006/File/government/departments/publ ic%20services/stormwater/pollution%20prevention/1204577156_34118.pdf Violations of any of the requirements may lead to a civil penalty up to $10,000 per day, per violation and is considered a breach of the AGREEMENT.

CONTRACTOR performance shall present a professional image and a high standard of quality and technical competence at all times. Total responsibility for this is placed upon CONTRACTOR. If a conflict occurs between “Best Management Practice” and the specification, “Best Management Practice” shall prevail and the CITY shall be notified of any necessary changes to the specified operations/materials.

IV. SCOPE OF SERVICES
A. The CONTRACTOR shall provide comprehensive premier and standard landscape maintenance and refuse collection at various locations throughout the City of Coronado as identified in the Request for Proposals and defined herein. The locations for ‘premier’ 21 11
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services are listed in Attachment B and maps of the service location by type can found in Exhibit I of the RFP. Premier areas are high visibility locations that are essential in defining the City of Coronado’s character as a World-Class tourist destination. The landscaping/grounds maintenance in these areas must be performed at a level clearly above ‘best practices for municipal public green spaces.’
B. The Contractor shall furnish all labor, tools, materials, and equipment to provide the landscape maintenance, repairs and refuse collection as set forth in this Agreement.

C. The Contractor shall examine carefully the sites of work. The execution of this agreement by the contractor shall be considered evidence that the contractor has investigated and is satisfied as to the conditions to be encountered as the character and quality of the work to be performed and materials to be furnished, and as to the requirements of all documents referred to in this agreement.

D. Contractor shall maintain compliance with the City of Coronado Municipal Code, Title 61, regarding storm water run-off system discharge regulations and requirements, California Regional Water Quality Control Board, San Diego Region Order No. R9-2007-0001 and National Pollutant Discharge Elimination System (NPDES) No. CAS0108758, as well as the Best Management Practices (BMPs) referred to in the CITY’S Jurisdictional Urban Runoff Management Plan (JURMP), Section 7, Industrial and Commercial, subsection

7.3.3, Updated BMP Requirements. Examples of such BMPs are described in the flyer “Clean Coastlines, City of Coronado, A Pollution Prevention Guide for the Landscaping Industry.” This document may be read and/or downloaded from the City’s website at:
https://www.coronado.ca.us/government/departments_divisions/public_services_and_eng ineering/storm_water_operations/pollution_prevention_guidelines E. All Work shall be done in a professional, a high standard of quality and technical competence, thorough and workman like manner to the satisfaction of the Director, Parks/Beach Supervisor, or authorized agent, and comply with all legal construction, landscape maintenance and refuse collection practices. The premises shall be maintained at the level of service provided for in these specifications at all times. If conflict occurs between “Best Management Practice” and the specification, “Best Management Practice” shall prevail and the City notified of any necessary changes to the specified operations/materials.

F. The Contractor shall have the duty to provide complete landscape maintenance and refuse collection of all the project areas, including, but not limited to, the following:

1. Fertilize, under-trim trees and shape shrubs

2. Fertilize and trim ground cover areas

3. Fertilize, mow and edge turf grass areas

4. Renovate and over seed non-cool season turf grass areas

5. Consistently maintain the project areas with horticulturally acceptable growth and color

6. Consistently maintain the project areas to be devoid of weeds 22 12
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7. Consistently maintain the project areas to be devoid of weeds five (5) feet out into the curb, gutter and street and edge of landscape area

8. Consistently maintain the project areas to be devoid of diseases, rodents and pests

9. Consistently maintain the project areas to be devoid of litter

10. Consistently maintain the project areas to be devoid of safety hazards

11. Consistently maintain the project areas to be devoid of unsafe walkways

12. Consistently maintain the project areas to be devoid of blocked drainage systems

13. Consistently maintain the project areas to be devoid of malfunctioning irrigation systems

14. Consistently maintain the project areas to be devoid of graffiti and paper like signs

15. Program, monitor, adjust and maintain all irrigation system clocks, radio communication and telephone lines

16. Consistently maintain all sports fields indicated in the contract.

17. Consistently maintain all sandboxes in the parks. There are a total of two sandboxes, one each, at Spreckels and Mathewson Park. Sandboxes are to be leveled and sifted on a weekly basis and twice per week, at least three days apart, during the months of May through September.

18. Perform extra work as directed and approved.

G. The Contractor shall be available twenty-four (24) hours a day, seven (7) days a week to respond to all emergencies within two (2) hours of notification. Emergencies that involve maintenance work included in these general conditions shall not be compensated.

F. The Contractor shall perform a weekly maintenance inspection, during daylight hours, of all areas. Such inspection shall be both visual and operational. It shall include, but not be limited to, the operation of all irrigation and/or other mechanical systems to check for proper condition and reliability. A weekly maintenance inspection report will be submitted to the Parks/Beach Supervisor.

2. WORK SITES
A. Work sites may include medians, parkways, parks, slopes, greenbelt area, fuel modification areas, detention basins or natural areas.

B. An identification of the areas to be maintained is provided in Attachment B.

C. Inventories supplied with this bid package are only approximate and may contain errors. It is the responsibility of the Contractor to accurately measure the individual project areas and to come to a final square footage summary for exact biding costs.

D. The City reserves the right to make additions or deletions under this contract with written notice to the Contractor. The monthly compensation shall be adjusted by the monthly unit cost per square foot if any charges result in an increase or reduction in square footage maintained.
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E. The City reserves the right to make additions or deletions under this contract.

Compensation shall be based on per unit cost of work completed.

3. VANDALISM/THEFT/DAMAGE
Contractor shall be responsible for reporting all damage, vandalism and theft of any existing landscaped areas or material which are maintained under this contract. The repairs shall be made within 24 hours of receiving a notice to proceed by email or fax transmission. At no time shall damage by unknown sources remain unreported for a period exceeding 48-72 hours.

Additional compensation will be provided only with a signed written authorization for costs that are directly related to the theft and/or vandalism.

4. CONTRACTOR RESPONSIBILITIES
A. Irrigation damage shall be repaired or replaced within the following time limits:

1. Irrigation entities such as, but not limited to, risers, heads, backflow device and valves that are damaged during regular routine maintenance and become non-functional or non-efficient shall be replaced immediately

2. Mainline irrigation breaks shall be repaired within 24 hours of being notified.

3. All other irrigation repair and/or replacement shall be completed within 24 hours of being notified.

B. All damages to turf grass, groundcover, shrubs or trees shall, be repaired or replaced within seven (7) days of being notified. Damage to turf shall be repaired by replacement with the appropriate variety of sod; reseeding shall not be considered as an adequate repair. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant material. Size and spacing shall be determined by the Director, or authorized agent.

Damage to shrubs may be corrected by appropriate pruning; however, if in the opinion of the Director, or authorized agent, the damage is severe, the shrub shall be removed and replaced with a similar variety and size.

C. Damage to trees shall be repaired in the following manner:

1. Minor damage, such as bark lost from mechanical equipment shall be remedied by a certified Arborist.

2. If the damage results in the loss of the tree, or, if in the opinion of the Director, or his authorized agent, the damage is severe, the damaged tree shall be removed and replaced with a similar variety and size.

3. All damage resulting from chemical application and/or operation, either by spray-drift, improper application, lateral leaching, or other means shall be corrected in accordance with the previous provisions and the soil conditioned to ensure its ability to support plant life.

4. All work shall be inspected, verified, and completed to the satisfaction of the Director, or authorized agent.

5. THIRD-PARTY INSPECTION / QUALITY ASSURANCE
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A. The Contractor shall be required to hire a third-party inspector for the duration of service of the contract with the City of Coronado. The purpose of the third-party inspector is to ensure the maximum quality and service is provided for the benefit of the residents, businesses and guests of the City. On a daily basis the Inspector(s) conducts scheduled reviews of the maintenance work and address any deficiencies which are then recorded in the Inspection Form (Daily Report). At the end of each day’s review, the Inspector(s) will e-mail and provide hard copies of the Inspection Forms listing all items/deficiencies needing repair to the Contractor with an agreed timeframe for correction. The Daily Reports are official documents required by the contract, and shall be made available upon request to City officials, including, but not limited to: Parks Supervisor and Parks Lead Maintenance Worker. As part of the procedures, the Inspector(s) will schedule a followup to ensure the work has been corrected. Near the end of the month, the Inspector(s) will review the monthly maintenance for compliance prior to approving payment of the contractor’s invoice(s). The ultimate goal is to ensure that the contractor has complied with all of the landscape maintenance in accordance with the agreement each month. If the City substantiates that the third-party inspector is not meeting the terms of the Agreement, such as: insufficient inspections or failure to identify service areas of noncompliance, notification will be provided to the Contractor to Cure the deficiencies. If further poor performance of the third-party inspector is substantiated after the issuance of a Cure Notice, the City will demand the Contractor replace the third-party inspector. A qualified replacement must be proposed to the Parks Supervisor within ten (10) working days of notice to replace. Upon approval by the City, the replacement third-party inspector must be onsite, performing duties within five (5) working days.

B. The City and an appointed representative of the Contractor shall conduct a weekly walkthrough to inspect each individual work area. The weekly meeting time and day will be designated by City authorized personnel. This inspection is to ensure adequacy of maintenance, methods of performing the work are in compliance with the contract and allow all deficiencies to be corrected prior to invoice submission and payment. However, this shall not be construed to relieve the Contractor of the duty to provide continuous inspection of individual work areas. Discrepancies and deficiencies in the Contractor’s work shall be brought to the attention of the Contractor and corrected in the manner prior to invoicing and payment.

6. CONTRACTOR STAFFING REQUIREMENTS
A. The Contractor shall provide a work schedule and shall furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule, to the satisfaction of the Director, or authorized agent, all work required under this contract during the prescribed hours. Changes to work schedule should have two weeks advance notice to reschedule. Staffing shall be adequate enough to complete the maintenance/construction required in each area. Payment will be based upon completed, acceptable work. Incomplete or unacceptable work will result in a delay or reduction of billing payment.

B. The Contractor shall have competent supervisors on the job at all times when work is being performed who are capable of communicating effectively both in written and oral English, 25 15
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and discuss matters pertaining to this contract. Supervisors must be able to demonstrate to the satisfaction of the Director, or authorized agent, that they possess adequate technical background. Adequate and competent supervision shall be provided for all work done by the Contractor’s employees to ensure accomplishment of high quality work, which will be acceptable to the Director, or authorized agent. Any order or communication given to the supervisor shall be deemed as delivered to the Contractor.

C The contractor shall provide the minimum staffing requirements for the sites awarded to them. Any reduction in staff assigned to the contract areas will result in a deduction of $200.00 per person for each day there is non-compliance, in the event of the contractors staff being absent for personal reasons you will be required to fill in the vacancy created to conform with the minimum staffing requirements.

D The Contractor, and their employees, shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible annoyance to the public. The Director, or authorized agent, may require a Contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City.

E The Contractor shall require each of his employees to wear basic public works working attire. This includes proper shoes, and other gear required by State Safety Regulation, and proper wearing of the clothing. Shirts shall be worn and buttoned at all times; safety vests are required when indicated by the Work Area Traffic Control Handbook, the Director, or authorized agent.

F The Contractor shall establish an identification system for personnel assigned to the construction site, which clearly indicates to the public the name of the Contractor and individual responsible for the construction work. The identification system shall be furnished at the Contractor’s expense and may include appropriate attire and name badges.

G. During inclement weather, (rain, wind etc.) the contractor shall be required to provide a minimum of half of their staff to perform work per the City’s direction.

7. LOCAL OFFICE
A. The Contractor shall maintain an office with a telephone and provide at all times the following:

1. A responsible person(s), employed by the Contractor, which shall have the ability to take necessary action regarding all inquiries and/or complaints received from the Director, or authorized agent.

2. This person(s) shall be accessible twenty-four (24) hours per day and seven (7) days per week

3. An answering service shall be considered an acceptable substitute to full-time coverage, outside of prescribed working hours, provided the Contractor is notified of any communication within one (1) hours after receipt of said communication. . 26 16
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B. During normal working hours, the Contractor’s supervisors, who are responsible for providing contractual services, shall be available for notification through pager, radio or cellular telephone communication.

8. STORAGE FACILITIES
The City shall not provide any storage facilities for the Contractor.

9. SIGNS
Contractor shall not post signs or advertising matter upon the areas under maintenance or improvements thereon, unless prior written approval is obtained from the Director, or authorized agent. Contractor shall, at all times, remove all unauthorized signs and advertising matter such as, but not limited to, garage sale signs, yard sale signs, campaign signs and personal business signs in the area under maintenance.

10. LOCK AND KEYS
A. Where City locks and keys are required as part of this contract, the Contractor shall:

1. Not duplicate any coded City key furnished by the City.

2. Surrender all keys furnished by the City promptly at the end of the contract period, or at any time-deemed necessary by the City Director, or authorized agent, to prevent loss to the City.

3. Protect the security of the City property by keeping controller cabinets and enclosure doors locked at all times.

4. Contact the City immediately if a security lock is non-functional and needs repaired.

5. Refrain from using premises behind locked doors for storage of materials, supplies or tools except as approved by the Director, or authorized agent.

11. UTILITIES
The City shall pay for the maintenance-related water and electrical utilities. Water usage shall not exceed the amount required to comply with schedules established by the Contractor and approved by the Director, or authorized agent. The Contractor shall be charged for all excessive utility usage due to the contractor’s failure to monitor irrigation system malfunctions or unauthorized increases in water usage. The excess cost will be determined by comparing the current utility usage with historical usage for the same period over the past few years. The excess cost factor shall be deducted from payments to the Contractors. However, the Contractor will be allowed five (5) working days, upon receiving notice, to explain in written documentation the cause of the increase in utility usage in question.

12. NON-INTERFERENCE
The Contractor shall not interfere with the public use of the premises, and shall conduct their operations so as to offer the least possible obstruction and inconvenience to the public, nor disrupt the peace and quiet of the area within which the services are performed. 27 17
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13. PARKING
A. The Contractor shall park his vehicles and equipment within designated parking areas or in such a location to insure normal vehicular traffic.

B. The Contractor’s vehicles and equipment shall not be parked or set in such a manner that they block pedestrian access or vehicular right-of-way except as required to comply with all safety standards of OSHA or CAL-OSHA.

14. REFUSE AND LITTER COLLECTION
All trash, recycle and dog waste receptacles in all areas of the work sites shall be changed out with new receptacle bags at least once per day and in additional intervals as needed. The contractor shall provide the trash and recycle receptacle bags, as well as the dog waste station bags at their cost. The receptacle bags should be a thickness of no less than 1.0 Mil and be approved by the City for use. The dog waste station bags shall also be provided by the contractor and be a variety approved by the City. Also, all areas of the work sites shall be kept free of, but not limited to, the following litter items: bottles, glass, cans, paper, cardboard, metallic items, dead plants/branches, feces and other such debris.

All trash, recycle and dog waste receptacle refuse and litter shall be addressed and removed from each work area on a daily basis by 10:00 A.M. each morning, seven (7) days a week.

The Contractor shall promptly remove from the work area, all debris generated by their performance and dispose of the debris in a legal manner.

The contractor shall be required to provide trash, recycle and dog waste abatement for all the areas listed in Attachment B.

15. USE OF CHEMICALS
A. The Contractor shall submit a list of all chemical herbicides, pesticides, and rodenticides proposed for use under this contract for approval by the Director, or authorized agent with the signed contract. Materials included on this list shall be limited to chemicals approved by the State of California Department of Food and Agriculture, and shall include the exact brand name and generic formulation. The use of any chemical on the list shall be based on the recommendations of a California State Licensed Pest Control Advisor where required by law.

B. The use of chemicals shall conform to the current San Diego County Agriculture Commissioner regulations. No chemical herbicide, rodenticide or pesticide shall be applied until its use is approved, in writing, by the Director, or authorized agent as appropriate for the purpose and area proposed.
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C. The Contractor shall submit to the Director, or authorized agent, with the signed contract, the chemical application program they intend to implement within specified landscape maintenance areas. The chemical application program will include a quarterly application of pre- and post-emergent herbicides to completely cover all bare ground areas within the landscape development to control weed growth. In between each quarterly application, a weekly landscape program of post-emergent applications will be carried out to keep undesirable vegetation from growing. A dye indicator shall be used with all spray applications.

D. A list of acceptable herbicides:

Turf Indicator Post-Emergents Growth
Regulators
Pre-Emergent
Blazon GlyStar Pro Atrimmec Surflan A S
SedgeHammer
Ranger PRO
SpeedZone

SOUTHERN
Reward

16. DISEASE AND PEST CONTROL
A. The Contractor shall inspect all landscaped areas for the presence of disease, snail, insect or rodent infestation on a weekly basis. The Contractor shall report any applied treatments with their next monthly billing. The Contractor shall identify the disease, snail, insect or rodent and specify control measures to be taken. The Contractor shall implement control measures, exercising extreme caution in the application of all spray materials, dust or other materials utilized. Approved control measures shall be continued until the disease, snail, insect or rodent is controlled to the satisfaction of the Director, or authorized agent. The Contractor shall utilize all safeguards necessary during disease, snail, insect or rodent control operations to ensure safety of the public and the employees of the Contractor.

B. The Contractor shall perform, at their sole expense, the following services:

1. All work involving the use of chemicals will be accomplished by a State of California licensed pest control operator. A written recommendation by a person possessing a valid California Pest Control Advisor License is required prior to chemical application where required by law.

2. All chemicals requiring a special permit for the use must be registered by the Contractor with the County Agricultural Commissioner’s Office and a permit obtained with a copy to the Director, or authorized agent, prior to use.

3. A copy of all forms submitted to the County Agricultural Commissioner shall be given to the Director, or authorized agent, on a monthly basis.

4. All regulations and safety precautions listed in the Pesticide Information and Safety Manual published by the University of California will be adhered to. 29 19
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5. Contractor shall have on the work site at all times, a Material Safety Data Sheets. Sheet for each chemical that is being applied that day.

17. WEED CONTROL
For the purpose of these specifications, a weed will be considered as “any undesirable or misplaced plant”. All areas within the specified maintenance area, including but not limited to, turf grass, shrub and ground cover areas, planters, tree wells, and landscape areas shall be kept free of weeds at all times. Weed removal shall consist of complete removal of all weeds, including top growth and roots, as the weeds appear. Weed control shall be performed weekly.

All areas are to be weed free. Weeds shall be controlled either by hand, mechanical or chemical methods; however, the Director, or authorized agent, may restrict the use of chemical weed control in certain areas. Any weeds over twelve inches (12”) tall shall be knocked down by mechanical means first and then sprayed immediately with a post-emergent herbicide.

18. METHOD OF IRRIGATION
Irrigation shall be done by the use of a Calsense System, local automated systems or manual sprinkler systems where available and operable. Contractor shall be required to monitor the computer system daily. However, failure of the existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas in the work site. All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Contractor shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplemental irrigation.

19. IRRIGATION INSPECTION
The Contractor shall initially inspect and familiarize themselves with the entire irrigation system at all work sites and identify all needed repairs. Required repairs shall be submitted to the Director, or authorized agent, in a written statement within one (1) week after the start date of the Maintenance Contract. If a written statement, which documents required repairs, is not received by the Director, or authorized agent, within the stated timeframe, the entire system shall be interpreted as fully operational, and deemed acceptable by the Contractor.

20. IRRIGATION MAINTENANCE AND REPAIRS
A. The Contractor shall maintain all irrigation systems, at no additional cost to the City, in such a way as to:

1. Guarantee proper coverage and full working capability.

2. Make whatever adjustments may be necessary to prevent over spray or excessive runoff into street right-of-ways or other areas not meant to be irrigated.

3. Employ an irrigation specialist knowledgeable in the operation of the Calsense irrigation system.

B. The Contractor shall repair or replace inoperable irrigation equipment to maintain a fully operational system, including but not limited to, pressure pipes from the water meter to the 30 20
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control valves, all irrigation pipes, all manual and automatic valves, pumps used for the irrigation systems, backflow devices, filters, strainers, pressure regulators, sprinkler heads, irrigation clamps and stakes, anti-drain valves, quick couplers, electrical wiring from the controller to the solenoid valves, emitters, drippers, valve boxes, controllers, valve markers, batteries, fittings and risers. Maintenance includes, but is not limited, tightening of loose fittings and packing nuts; flushing sprinkler heads, pipes, nozzles, valves, filters, strainers, and backflow devices; adjusting sprinkler heads, anti-drain valves and pressure regulators, adjusting and lubricating controllers; and cleaning drip emitters. The Contractor shall repaint by hand all backflow devices, valve box lids and controller boxes, annually during the months of January and February; additional painting may be required as directed. Labor and Materials for all irrigation maintenance and repairs shall be provided at no additional cost to the City.

C. Irrigation repairs shall be made within the following time limits:

1. Mainline irrigation breaks shall be repaired within 24 hours of identification or notification.

2. All other irrigation repairs shall be made within one (1) day of identification or notification.

D. Replacement of irrigation components shall be with the same manufacturer of originally installed materials of the same size and quality. Substitutions must be approved by the Director, or authorized agent, in writing prior to installation.

E. The City shall review and verify all submitted repairs. Repairs may be completed by the following methods:

1. Authorized the Contractor to make appropriate repairs at the expense of the City as described in Section 5. Use City forces to make required repairs.

2. Use another source to make required repairs.

Upon completion of such repairs the Contractor shall sign-off each individual area as being fully operational. The Contractor shall file a monthly statement with his invoice certifying that all irrigation systems are functioning properly. If the Contractor fails to submit this statement, the invoice will be rejected until such date the statement is received.

F. The Contractor shall inspect the operation of the irrigation system on a weekly basis for any malfunctions. In addition to regular testing, all irrigation systems shall be tested and inspected as necessary when damage is suspected, observed or reported, the contractor is responsible for the inspection and certification of all backflow devices in their areas of service once per year, repairs to the backflow devices will be an extra.

G. All system malfunctions, damage and obstructions shall be recorded, reported to the Director, or authorized agent, and corrective action taken.

21. WATER CONSERVATION
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The Contractor shall turn off all irrigation systems during periods of rainfall and/or times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of good horticulturally acceptable maintenance practices. The Contractor shall comply with all County of San Diego and the City’s Ordinances and/or Resolutions, which relate to water conservation. Failure to comply may result in an equitable amount deducted from the Contractor’s payment.

22. CONTROLLER PROGRAMMING
A. The Parks/Beach Supervisor, or authorized agent, may change the irrigation schedule as the need develops.

B. Adequate soil moisture will be determined by programming the automatic sprinkler controllers as follows:

1. Whenever possible, automatic irrigation shall be programmed to operate between the hours of 11:00 P.M. to 6:00 A.M. The Contractor shall be responsible for reprogramming controller during inclement weather to conserve water.

2. In areas where wind creates problems of spraying water onto private property or road rights-of-way, the controllers shall be set to operate during the period of lowest wind velocity which would normally occur at night (between the hours of 12:00 A.M. and 6:00 A.M.).

3. Consideration must be given to the soil conditions, seasonal temperatures, wind conditions, humidity, runoff and erosion potential, and the relationship of conditions which affect day and night watering.

4. Extremely close attention shall be paid to the demands of the plants as influenced by their exposure to sun or shade. Also, the variation in the size of plants, as well as varietals’ differences must be considered.

5. The irrigation system will be controlled by the contractor in such a way as not to cause an excessively wet area which could interfere with the Contractor’s ability to mow all turf grass.

6. A soil probe shall be used to a depth of twelve (12) inches to determine the water penetration by random testing of the root zones.

C. The Contractor, at the request of the Director, or authorized agent, shall submit a copy of the irrigation schedule for each individual controller. This information is to be readily available upon request or available at the controller.

D. All landscaped and turf areas shall be irrigated as required maintaining adequate growth and appearance with a schedule most conducive to plant growth.

23. IRRIGATION CONTROLLER LOG BOOK
A. The Contractor shall furnish and maintain a controller log book inside each controller cabinet in a waterproof packet.

B. The Controller schedule shall be entered into the log book upon approval. 32 22
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C. An entry shall be made in the logbook each time a controller program is checked, or a setting is changed.

D. All changes in the controller schedule shall be submitted in writing, and approved by the Director, or authorized agent, four (4) working days prior to implementation of the requested changes. These changes may conflict with set schedules on the Calsense system.

E. The log book shall record the following information:

1. Date of the controller program check or change.

2. Results of the program check or reasons for a program change.

3. The name of the person responsible for the check or change.

F. Upon completion or termination of this Agreement, the logbook shall become the property of the City and be submitted to the City prior to payment of the final invoice(s).

24. TURF GRASS CARE
A. Turf grass mowing:

1. The Contractor shall mow all turf grass with adequately sharpened rotary type mowers as to provide a smooth and even cut without tearing of turf grass blades.

2. The blade adjustment shall provide a uniform, level cut without ridges, depressions or scalping.

3. All sports fields and warm season turf grasses (Bermuda, St. Augustine, Paspalum and Kikuyu) shall be cut with a power-driven reel mower at a height of ¾” to one-inch (1”).

All turf areas shall be cut at regular weekly intervals to maintain a neat appearance at all times.

4. All cool season turf grasses such as, but not limited to, Fescue, Bluegrass and Ryegrass shall be cut with rotary mowers at a height of three inches (3”) height during the spring, summer and fall. In the winter, turf areas shall be mowed at a height of 2.5” with a power-driven mower throughout the year.

5. Turf grass mowing heights may be adjusted by the Director, or authorized agent, during periods of turf grass renovation. All turf grass clippings shall be picked up and removed to a legal dumping site prior to vacating the work site after each mowing, use of recycling mowers is acceptable, excess clippings shall have to be removed if left on site due to contractors operation.

6. Care shall be exercised to avoid depressions in the established grade from mowing when the soil is saturated.

7. The Contractor shall submit, in writing, a mowing schedule within ten (10) days after the start of the maintenance. This mowing schedule shall be approved by the Director, or authorized agent.

8. All areas shall be mowed a minimum of once per week.

9. Any alteration of the approved mowing schedule shall be submitted in writing to the Director, or authorized agent, for approval prior to implementation. 33 23
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B. Turf grass edging and trimming shall be performed once a week at the time of mowing.

1. Edging of turf grass shall be performed with a power edger containing a steel blade.

The use of string trimmers to edge turf areas is acceptable in some areas at the discretion of the City. The use of stick edger’s is acceptable.

2. All turf grass adjacent to sidewalks, curbs, mowing strips, shrub beds, and where no improved surface exists, shall be edged in a neat uniform line.

3. Trimming of turf grass shall be performed along walls, and around valve boxes, water meter boxes, backflow devices, trees, shrubs, or any structures located within the turf grass area.

4. Tree trunk protectors shall be provided and installed, at no additional cost to the City, when string trimmers are utilized for trimming around the base of frees. The City may allow a sixteen inch (16”) diameter mulch ring around trees to eliminate continual string trimming.

5. A four-inch (4”) barren strip shall be provided, and maintained, between turf grass areas and adjacent ground cover. Edging of turf grass and ground cover shall provide uniform delineation adjacent to this barren strip.

6. Trimming of plant material may be required around sprinklers to provide maximum irrigation coverage.

7. All clippings and trimmings shall be removed from the work site the same day work is performed and prior to a Contractor vacating the work site.

C. After mowing and edging is completed, all adjacent walkways and gutters shall be swept clean. Blowing and disposing of grass clippings on to the storm drain system and/or streets shall not be permitted, if found contractor will face liquidating damages as follows; 1st violation $ 100.00, 2nd. Violation $500.00, 3rd violation and thereafter $1,000.00.

D. Turf grass Fertilization

1. The turf grass shall be continually fertilized a minimum of 4 times per year with additional application, as needed, to provide a healthy and vigorously growing turf grass with horticulturally acceptable growth and color, as determined by the Director, or authorized agent.

2. Fertilization shall be performed with a balanced fertilizer approved by the City will and applied at a minimum of the specified medium application rate of the given fertilizer being applied. Any change in the fertilizer ratio and/or rate shall be submitted in writing and approved by the Director, or authorized agent, prior to usage. The City reserves the right to specify the brand and ratio of the fertilizer applied at each application cycle.

3. The Contractor shall notify the Director, or authorized agent, in writing, five (5) working days prior to any fertilizer application, and by phone and/or email at least an hour before a fertilizer application. These notifications shall include the following:
a. Location and exact date the fertilizer application will be performed. b. Type of fertilizer and method of application to be used.

4. The Contractor shall immediately irrigate after each fertilizer application.

5. All fertilizer applications shall be performed with properly calibrated equipment to provide a uniform application.

6. The City authorized personnel may require verification of proper application rates and quantity of fertilizer being applied through such means as:
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a. Having a City authorized agent present during the application of fertilizer. b. Having a City authorized agent perform an onsite physical inventory of the fertilizer product to be applied before application.
c. Other such means of verification deemed necessary by the Director, or authorized agent.

7. All fertilizer will be provided by the contractor at their sole expense.

E. Turf grass Renovation

1. All sports fields and warm season turf grass shall be renovated annually.

2. Renovation shall consist of aerating, verticutting, thatch removal and over-seeding.

3. The Contractor shall notify the Director, or authorized agent, in writing, five (5) working days prior to any renovation operation. This written document shall include the following:
a. Location and exact date the renovation will be performed. b. Type of equipment and materials to be used.

4. Contractors shall remove all renovation-generated debris from the work site the day of the renovation operation and prior to vacating the work site.

5. All turf grass shall be aerated between March 1st and March 31st and between October 1 st and October 31st. Aeration shall be performed with an aerator machine which has one-half inch (1/2”) to one inch (1”) in diameter coring tines spaced no more than six inches (6”) apart. The machine shall remove cores from the turf a minimum of four inches (4”) in length.

6. Verticutting and thatch removal of warm season turf grass shall be performed between September 1st and September 30th. Contractors shall cut all warm season turf grasses to the soil line immediately before and after verticutting. Contractors shall verticut all warm season turf grass with verticutting machine.

7. Over-seeding shall be performed within two (2) days after verticutting with properly calibrated seeders. Sports field and warm season turf grass shall be over-seeded at a rate of eight (8) pounds of seed per 1,000 square feet. Stover’s Grand Slam or equivalent 3 Blend Perennial Ryegrass Seed shall be used. Seed tags shall be provided to the Director, or authorized agent. Golf Couse area seeded in fall as directed by Golf Supervisor.

8. Re-seeding of bare spots shall be performed continually throughout the year to reestablish turf to an acceptable quality. Reseeding shall be performed with a seed mix approved by the City at a rate of eight (8) pounds per 1,000 square feet. Seed shall be topped with one-eighth inch (1/8”) of topper. The topper must be approved by the Director, or authorized agent, and shall not contain steer manure. The Director, or authorized agent, may require the use of sod when deemed necessary. The Contractors shall be entitled to the wholesale cost of the sod only, provided the loss of turf grass was not due to the negligence of the Contractor.

F. Turf grass Irrigation
All turf grass shall be adequately irrigated to maintain a healthy and attractive appearance.

Irrigation runoff and over spray shall be minimized. Where possible, the turf grass 35 25
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irrigation shall be on a separate program from other plant material irrigation. Turf grass shall be irrigated in a method which promotes deep root growth.

25. GROUND COVER CARE
A. Ground covers are low growing plants that grow in colonies to form a solid mat over the surface of the ground. The plants give a flat or two-dimensional effect to the landscape, such as, but not limited to, arctotheca, gazania, vinca, lonicera, ivy, trachelosperum and varieties of ice plant.

B. Edging and Trimming of Ground Cover

1. Edging of ground cover areas shall be performed weekly.

2. All ground cover adjacent to sidewalks, curbs, mowing strips, or where no improved surface exists, shall be edged in a neat, uniform line.

3. All ground cover shall be continually trimmed at the drip line of all shrubs.

4. All ground cover shall be continually trimmed along walls, valve boxes, water meter boxes, backflow devices, or other structures located within the ground cover area as determined by the Director, or authorized agent.

5. Thinning of ground cover may be required around sprinklers to provide maximum irrigation coverage.

6. All clippings and trimmings shall be removed from the work site in a legal manner the same day work is performed and prior to the Contractor vacating the work site.

7. After edging or trimming, the Contractor shall sweep or blow clean all adjacent sidewalks or gutters.

C. Renovation of Ground Cover Areas
Ground cover planting shall be thinned and pruned for the health of the planting and the appearance of the site, or as required by the Director, or authorized agent.

D. Replanting of Ground Cover Areas
Replanting shall be required to maintain the continuity of the ground cover areas that die back after awarding of the contract. Replacement material costs shall be incurred by the City per unit pricing.

E. Ground Cover Irrigation
All ground cover areas shall be adequately irrigated to maintain a healthy and attractive appearance. Irrigation runoff and over spray shall be minimized. Ground cover areas shall be irrigated in a method, which promotes deep root growth.

F. Ground Cover Fertilization
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1. The ground cover shall be fertilized during growing season, minimum 4 times per year, to provide a healthy and vigorously growing ground cover with horticulturally acceptable growth and appearance, as determined by the Director, or authorized agent.

2. Fertilization shall be performed with a balanced fertilizer approved by the City and applied at a minimum of the specified medium application rate of the given fertilizer being applied. Any change in the fertilizer ratio and/or rate shall be submitted in writing and approved by the Director, or authorized agent, prior to usage. The City reserves the right to specify the brand and ratio of the fertilizer applied at each application cycle.

3. The Contractor shall notify the Director, or authorized agent, in writing, five (5) working days prior to any fertilizer application, and by phone and/or email at least an hour before a fertilizer application. These notifications shall include the following:
a. Location and exact date the fertilizer application will be performed. b. Type of fertilizer and method of application to be used.

4. The Contractor shall immediately irrigate after each fertilizer application.

5. All fertilizer applications shall be performed with properly calibrated equipment to provide a uniform application.

6. The City authorized personnel may require verification of proper application rates and quantity of fertilizer being applied through such means as:
a. Having a City authorized agent present during the application of fertilizer. b. Having a City authorized agent perform an onsite physical inventory of the fertilizer product to be applied before application.
c. Other such means of verification deemed necessary by the Director, or authorized agent.

7. All fertilizer will be provided by the contractor at their sole expense.

G. All Ground cover areas and trees shall have Forest Floor mulch applied to a depth of 4” three (3) times per year at no additional cost to the City. This shall be done in March, July and October.

26. ATHLETIC FIELD/TURF MAINTENANCE
A. Maintenance
All areas shall be inspected on a daily basis and any large stones or clumping material, wet areas, ruts, holes or “bowled out” areas shall be removed and/or repaired immediately.

Contractor shall layout and paint all lines and numbers as needed for the sports, typically baseball, softball, and soccer, utilizing these fields. Field usage changes several times throughout the year, and the Contractor shall be responsible for all field layout and painting at the direction of the Project Coordinator.

Contractor must adhere to field schedules provided. All fields must be prepared appropriately and on time in accordance to the field schedules provided by the Project Coordinator.

Contractor is responsible for purchasing all field marking paint and field layout material. 37 27
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Certified marking paint shall be used for all lines, lettering, and numbering on turf areas, and more than one color paint may be required.

Skinned areas shall be scarified, dragged, and watered until the desired textures is achieved.

Maintain a proper level of calcide or conditioner on the skinned areas at all times.

Contractor shall install and properly align home plates, pitcher’s rubbers, bases, and anchors that the City shall provide.

Skinned areas shall be lined with marble dust, and turf areas shall be lined with certified field marking paint.

For sports field Turf Care and Irrigation requirements refer to Sections 25 through 32.

B. Tidelands Park
All the above, in Section 33 Athletic field/turf maintenance (A), apply for Tidelands Park sports fields.. Below is the maintenance schedule.

Task Port of San Diego Coronado
Baseball Infield Maintenance Weekly or More As Needed
Building, Furniture and Fixture Maintenance Weekly
Core Aerification Seasonal per Maintenance Calendar
Debris Blowing and Cleanup Twice Per Week or As Needed
Edging Hardscape Weekly
Fertilize/Herbicide Sports Fields Seasonal per Maintenance Calendar Full Spectrum Pest Control Ongoing
Hedging Shrubs Every Two Weeks
Irrigation Maintenance and Programming As Needed
Line Trimming Infields Every Two Weeks
Mowing Weekly, More if Needed
Plant/Shrub Replacement As Needed
Planter Herbicide/Fertilizer Application w/in
Areas of Responsibility As Needed
Planter Pruning Every Two Weeks
Restroom Maintenance No Less Than Daily
Sod Replacement As Needed
Sports Field Leveling Monthly or More As Needed
Sports Field Turf Grass Aeration Seasonal per Maintenance Calendar String Trimming Every Two Weeks
Trash Cleanup and Removal No Less Than Daily
Tree Trimming and Maintenance As Needed
Walkthrough Monthly w/City Monthly w/Port
*Additional maintenace may be required beyond this scope of work during high use periods (e.g. tournaments, identified holidays, special events, etc.)
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C. Cays Sports Field
General sports field maintenance under section 33. Athletic field/turf maintenance (A) Maintenance, shall be done three times a year in order to keep the infield and skinned areas at a playable level. Field markings are not required.

27. SHRUB CARE
A. Pruning of Shrubs
All shrubs shall be pruned monthly or more frequently as determined by the Director, or authorized agent, to encourage healthy growth habits, removal of dead or damaged branches, and maintain natural shape. Shrubs shall be pruned with sharp pruning tools.

Shrubs shall be continually pruned, as necessary, to prevent encroachment of passageways, walks, streets, and view of signs. Shrubs shall be tapered to provide irrigation coverage and an aesthetically pleasing landscape. All pruning cuts shall be one-quarter inch (1/4”) above a node (bud). No projections or stubs shall be allowed to remain. The Contractor shall remove all clippings the same day shrubbery is pruned and prior to vacating the work site.

Pruning shall be done to maintain a well-groomed, natural growth habit, and encourage air movement through it. The Contractor shall notify the Director, or authorized agent, five (5) working days prior to the annual shrub pruning, in writing, stating the exact location and date the annual shrub pruning shall be performed.

B. Shrub Fertilization

1. Shrubs shall be fertilized a minimum of 3 times per year or as directed by the Director, or authorized agent. Foliar fertilization may be performed when appropriate.

2. Fertilization shall be performed with a balanced fertilizer approved by the City will and applied at a minimum of the specified medium application rate of the given fertilizer being applied. Any change in the fertilizer ratio and/or rate shall be submitted in writing and approved by the Director, or authorized agent, prior to usage. The City reserves the right to specify the brand and ratio of the fertilizer applied at each application cycle. 39 29
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3. The Contractor shall notify the Director, or authorized agent, in writing, five (5) working days prior to any fertilizer application, and by phone and/or email at least an hour before a fertilizer application. These notifications shall include the following:
a. Location and exact date the fertilizer application will be performed. b. Type of fertilizer and method of application to be used.

4. The Contractor shall immediately irrigate after each fertilizer application.

5. All fertilizer applications shall be performed with properly calibrated equipment to provide a uniform application.

6. City authorized personnel may require verification of proper application rates and quantity of fertilizer being applied through such means as:
a. Having a City authorized agent present during the application of fertilizer. b. Having a City authorized agent perform an onsite physical inventory of the fertilizer product to be applied before application.
c. Other such means of verification deemed necessary by the Director, or authorized agent.

7. All fertilizer will be provided by the contractor at their sole expense.

C. Irrigation Shrubs
All shrubs shall be adequately irrigated to maintain a healthy and attractive appearance.

Irrigation runoff and over spray shall be minimized. Shrubs shall be irrigated in a method, which promotes deep root growth.

D. Shrub Replacement
All damaged, diseased (untreatable) or dead shrubs shall be replaced with the exact same species plant material that existed. Size of the replacement plant material is to be determined by the Director or authorized agent. The Contractor shall be responsible for the complete removal and replacement of shrubs lost due to the Contractor’s faulty maintenance or negligence, as determined by the Director, or authorized agent.

Substitutions or any plant materials must have prior written approval by the Director, or authorized agent. Original plans and specifications shall be consulted to determine correct identification of species. All shrubs shall be guaranteed to live and remain in a healthy condition for no less than six (6) months from the date of installation, inspection and verification by the Director, or authorized agent.

E. All shrubs areas and trees shall have Forest Floor mulch applied to a depth of 4” three (3) times per year at no additional cost to the City. This shall be done in March, July and October.

D. Care shall be taken to prevent soil build-up around the crown of shrubs.

28. TREE CARE
A. Tree Trimming
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The Contractor shall be responsible for all tree under-trimmings, including the removal of palm fronds and flower stalks. All trees are to be under-trimmed to ensure public and vehicle safety or as directed by the Director, or authorized agent. Contractor shall have a Certified Arborist on staff to meet the following criteria:

Contractor shall prune trees annually as designated by the Director, or his authorized agent.

The Contractor shall notify the Director, or authorized agent, except when pruning is required for public safety. All trees in the work site shall be maintained in their natural shapes. This work shall be accomplished in a manner, which will ensure that each individual tree is under trimmed carefully to promote the tree’s health and appearance. All work shall be of the highest quality and performed in accordance with the International Society of Aboriculture approved tree maintenance standards. All trees shall be pruned within forty-eight (48) hours upon notification to remove or prevent encroachment where it blocks vision, or encroaches in any manner deemed undesirable by the Director, or authorized agent. All trees shall be continually maintained free of all dead, diseased and damaged branches back to the point of breaking. In cases where the dead, diseased or damaged branches are beyond the reach of a tree pruning pole saw being operated from ground level, the Contractor is to notify the City within 24 hours. Cuts must be made flush with the collar to promote proper healing. Pruning tools shall be adequately sharpened to provide clean cuts and shall be properly sterilized to reduce spread of disease. All sucker growth is to be removed from trees as it occurs.

The Contractor shall maintain all walkway and sidewalk encroaching branches at a minimum ten foot (10’) clearance height. The Contractor shall notify the City within 24 hours of any branches encroaching beyond the curb line into the street that cannot be reached with a pole saw. All branches, which encroach over private property, shall be removed as directed. The Contractor shall not remove or disturb any tree central leader without prior written approval from the Director, or authorized agent. The Contractor shall give as part of his bid package a unit price to trim a tree complete and a tree removal price.

B. Tree Staking
The Contractor shall, at no additional cost to the City, stake and tie all trees, which require support. Tree stakes shall be pentachlorophenol treated, lodge pole pine not less than twelve feet (12’) in length. Three (3) tree stakes are required per tree. Guy wires, where required, will be of pliable, zinc-coated ten-gauge wire (three times per tree), and should have a white P.V.C. sleeve for visibility. Trees shall be secured to stakes with cinch ties or equivalent. The Contractor shall not use wire and hose. Stakes shall not be placed closer than eight inches (8”) from the tree trunk. Stakes and ties shall be placed so no chafing of bark occurs and shall be checked frequently, and relied as necessary, to prevent girdling.

C. Tree Replacement

1. The Contractor shall be responsible for the complete removal and replacement of trees lost due to the Contractor’s faulty maintenance or negligence, as determined by the Director, or authorized agent. Replacement shall be made by the work site Contractor 41 31
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with a 24” box tree or a kind and size as determined by the Director, or authorized agent. Where there is a difference in value between the tree damaged by the Contractor and the replacement tree, this difference may be deducted from the Contractor’s payment. In all cases the value of the trees lost will be determined by the Director, or authorized agent, using the latest American Shade Tree Conference guidelines for value determination.

2. Unsalvageable downed trees, due to any cause, shall be removed, the stump ground to a depth of twelve inches (12”), the stump grinding removed and the hole refilled with compatible topsoil and compacted within 48 hours of identification or notification. If the tree is in the public right-of-way or creating a public hazard, the tree is to be cut back to a 12” stump immediately upon notification and removed. Then within 48 hours, the stump is to be removed and the hole filled with compatible topsoil and compacted.

3. Trees lost from causes other than the Contractor’s negligence shall be replaced by the Contractor with a twenty-four (24”) box tree and billed as “Additional Work”. The Director or authorized agent may specify a species of tree for replacement different from the one lost.

D. Fertilization

1. The Contractor shall fertilize trees a minimum of once per year or as necessary to maintain horticulturally acceptable health and color.

2. Fertilization shall be performed with a balanced fertilizer applied at a minimum of the specified medium application rate of the given fertilizer being applied. Any change in the fertilizer ratio and/or rate shall be submitted in writing and approved by the Director, or authorized agent, prior to usage. The City reserves the right to specify the brand and ratio of the fertilizer applied at each application cycle.

3. The Contractor shall notify the Director, or authorized agent, in writing, five (5) working days prior to any fertilizer application, and by phone and/or email at least an hour before a fertilizer application. These notifications shall include the following:
a. Location and exact date the fertilizer application will be performed. b. Type of fertilizer and method of application to be used.

4. The Contractor shall immediately irrigate after each fertilizer application.

5. All fertilizer applications shall be performed with properly calibrated equipment to provide a uniform application.

6. The City authorized personnel may require verification of proper application rates and quantity of fertilizer being applied through such means as:
a. Having a City authorized agent present during the application of fertilizer. b. Having a City authorized agent perform an onsite physical inventory of the fertilizer product to be applied before application.
c. Other such means of verification deemed necessary by the Director, or authorized agent.

7. All fertilizer will be provided by the contractor at their sole expense.

E. Tree Irrigation
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All frees shall be adequately irrigated to maintain a health and attractive appearance.

Irrigation runoff and over spray shall be minimized. Trees shall be irrigated in a method, which promotes deep root growth.

29. GENERAL CLEANUP
A. Trash Removal
Remove all trash and accumulated debris from the work sites. In addition, any type of feces or any other unsanitary waste shall also be removed from the walkways, turf or ground cover areas.

B. Policing of Areas
All designated landscape and hardscape areas will have trash removed on a daily basis or more as needed.

C. Curb and Gutter Maintenance
The Contractor is responsible for removal of all weeds and grass growing in and around the curb and gutter area. The Contractor is responsible for ensuring the roadway is cleared of all dirt and debris within four (4) feet of the curb and gutter in all areas adjacent to maintenance responsibilities.

D. Walkway and Sidewalk Maintenance
Walkways and sidewalks shall be cleaned immediately following mowing and edging, and cleaned by use of power sweeping, power washing or blower equipment not less than once per week. This includes removal of all foreign objects from surfaces such as dirt, gum, feces, grease, paint and graffiti. All walkway cracks and expansion joints shall be maintained weed and grass free at all times.

E. Drain Maintenance
All drains and catch basins shall be kept free of siltation, weeds, graffiti, and debris at all times. All v-ditches and drainage areas shall be kept clean and edged weekly by the Contractor.

F. Removal of Leaves and Low/Dying branches and plant material Accumulation of leaves shall be removed from all designated landscape areas on a weekly basis or more as needed. Low, dying or dead branches should be removed.

30. NATURAL AREA
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A. All natural areas shall be maintained in an existing state except for the following items, which shall be performed on a weekly basis, at no additional cost to the City.

1. Remove all trash and debris, or other items as determined by the Director, or authorized agent, to a legal dump site.

2. Provide and maintain a ten foot (10’) barren area adjacent to any improved area.

3. Remove and/or repair any dead or broken branches or safety hazards within two (2) hours of identification or notification.

4. Maintain all gates and entry ways in a safe and usable condition.

31. REPAIR OF WALKWAYS, SERVICE ROADS AND MISCELLANEOUS

IMPROVEMENTS
All Walkways and service roads, if any, shall be maintained by the Contractor so as to keep the integrity of the walking or driving surface in a safe, unimpaired condition. The Contractor shall be entitled to additional compensation, as stated in Section 5. The Contractor will not be responsible for total replacement of roadways or walkways as a result of normal deterioration, but will be required to replace all improvements damaged by his negligence. It will be the responsibility of the Contractor to repair or replace miscellaneous improvements such as signs and mowing strips, or any other structural improvements within the work sites, unless otherwise specified. The Contractor shall be entitled to additional compensation for these services as stated in Section 5.

32. GRAFFITI
The Contractor shall remove any graffiti upon discovery. The Contractor shall provide labor at no additional cost to the City.

33. EMERGENCY CALLS
The Contractor shall have the capability to receive and respond immediately to calls of an emergency nature during normal working hours and outside of normal working hours. Calls of an emergency nature received by the City, or authorized agent, shall be referred to the work site Contractor for immediate disposition. If the work site Contractor cannot be reached within two (2) hours, the City will deduct from the monthly billing the cost of City forces, or other sources, used to repair the emergency. The Contractor shall not receive additional compensation for responding to emergencies for work included in these general conditions at contract work sites.

34. EXTRAORDINARY SERVICES
A. The Contractor shall be responsible for providing extraordinary maintenance and/or repairs to existing landscape and new landscape areas outside of their contract areas.

Extraordinary services shall be defined as work not included in these General Conditions or work required at a site for which there is no contract. Extraordinary maintenance shall include answering emergency calls as required. Contractors shall respond to an emergency call within two (2) hours. Contractors shall maintain a 24 hours per day, seven days per 44 34
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week, on-call service for emergency calls. The Contractor shall notify the Director, or authorized agent, by telephone within 24 hours of any emergency extraordinary work that is performed. Non-emergency extraordinary work requires written approval before the work is performed. The Contractor shall be compensated for extraordinary work as defined in Section 5.

B. In situations involving emergency repair work after normal work hours, Contractors shall dispatch qualified personnel and equipment to reach the site within two (2) hours. The Contractor’s vehicle shall carry sufficient equipment to effect safe control of traffic. When the work site Contractor arrives at the site, the Contractor shall set up traffic warning and control devices, if deemed necessary and proceed to repair on a temporary/permanent basis.

C. If a City representative is still at the site when the work site contractor arrives, the Contractor shall quickly evaluate the situation and discuss it with the responsible person.

If the repair will take only a few minutes, the City employee may stay to continue to direct traffic while the Contractor makes the repairs. If the repair will take longer than the City employee can wait, the Contractor shall immediately set up temporary traffic control devices and all other necessary warning devices and relieve the City representative.

D. An emergency may be called by the following individuals or agencies at any time for extraordinary services involving repair work:

1. Police Department

2. Fire Department

3. Executive Director

4. Parks/Beach Supervisor

35. REPORTING DAMAGE OR MALFUNCTION
Any damage to, or malfunction of, any facility not specifically stated in this Agreement shall be promptly reported to the Director, or authorized agent.

36. COMPENSATION FOR ROUTINE MAINTENANCE
The City shall compensate Contractors based upon the total dollar amount of a bid or the total dollar amount of a combination of bids, if applicable, in monthly installments beginning 30 days after the commencement of work. Billing adjustments may be made where authorized by this Agreement.

37. ADDITION OR DELETION OF LANDSCAPE AREAS
The Contractors shall maintain, at a unit price comparable to other existing landscape areas and subject to the Director’s approval or authorized agent’s approval, additional landscape areas that the City adds to this contract. In the event that notification is made of a new installation other than at the beginning of a monthly period, the unit cost negotiated and agreed upon by the parties, shall be prorated from the day the Contractor is notified to start 45 35
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maintenance. The City may elect to delete work sites, or portions thereof, within this Agreement at a unit price comparable to the bid price of said work sites.

38. DISCREPANCIES OR OMISSIONS
Should a proposer find discrepancies or omissions in the specifications or other documents, or be in doubt as to their true meaning, he may request a written interpretation from the Director, or authorized agent. Any interpretation, or change in the proposed documents, will be made only by addendum issued to each person to whom bid forms have been issued and shall become a part of the bid.

39. MINOR MODIFICATION
The Director, or authorized agent, may modify these specifications with the joint approval of the Contractor.

40. ADDITION OR DELETION OF LANDSCAPE PROJECT AREAS
In the event that a Contractor is notified to perform additional landscape area projects, the cost charged the City should not exceed the Contractor’s stated unit price bid.

41. CONTRACTOR NONCOMPLIANCE
A. If the Director, or authorized agent, determines that there are deficiencies in the performance of this Agreement, the Director, or authorized agent, will provide a written notice to the Contractor stating the deficiencies and specifying a time frame to correct the specified deficiencies. This time frame shall be reasonable, as determined by the Director, or authorized agent, to correct the specified deficiencies. Should the Contractor fail to correct any deficiencies within the stated time frame, the Director, or authorized agent, may exercise the following measures:

1. Deduct from the Contractor’s payment the amount necessary to correct the deficiency, including City overhead and impose a deficiency deduction.

2. Withhold the entire or partial payment.

3. Utilize City forces, or an alternate source, to correct the deficiency and deduct from the Contractor’s payment the total cost, including City overhead.

B. The City Director, or authorized agent, may deduct from or reduce the Contractor’s payment by ONE HUNDRED dollars ($100.00) as penalty for any contracted service not performed adequately or completed within the specified contracted schedule (i.e. litter must be picked up daily by 10:00am), per occurrence, day, and/or contracted service not adequately rendered.

C. The Director, or authorized agent, shall decide all questions which arise as to the manner of performance and completion per schedule, acceptable fulfillment of the contract by the Contractor, interpretation of the specifications, and compensation to include completion of work by alternate sources. In addition to these provisions, in the event of a failure to correct 46 36
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a deficiency, or for any other breach of this Agreement by the Contractor, City may immediately terminate this Agreement.

42. HANGING PLANTERS AND RAISED PLANTER BEDS
A. General Services Required
This Scope of Work covers the requirements for the installation and maintenance of plant containers at various locations throughout the City of Coronado.

The Contractor shall provide on-site maintenance services for all City owned planters.

These services include planting, watering, fertilizing, mulching, trimming, straightening, rotating, leaf removal, weeding, insect and disease treatment, cleaning and dusting, and any other provision needed to maintain healthy and attractive plants.

The frequency of maintenance visits shall be “as needed” to maintain the appearance of all plant material, containers, and beds, but shall be no less than once each week.

B. Plant and Container Replacement
For City owned plants and at no additional cost to the City, the Contractor shall automatically replace any plant material that becomes unsightly due to deterioration, disease, overgrowth, or other reasons, with new plant that are comparable in size and species. Deviation from the original plant type will not be allowed without the approval of the City Parks Supervisor. Replaced plants must be removed from the designated area and disposed of.

The City shall reimburse the Contractor for plants that have to be replaced due to accident, vandalism, theft, or other factors beyond the Contractor’s control, however, the City shall not be responsible to reimburse the Contactor for plant material that dies or suffers due to the plant’s intolerability of existing environmental (temperature, light, salinity, etc.) conditions.

For City owned containers, the Contractor shall automatically touch up scratches and chips on the container surface at no additional cost to the City. For more sever container damage, the Contractor shall notify the Parks Supervisor and, upon authorization, shall replace the damaged container. Should a container need to be replaced due to accident, vandalism, or theft, the City shall reimburse the Contractor for the cost of the container plus materials and labor for installation.

Plants shall be rotated on a fixed seasonal schedule set by the City and shall include holiday related themes. Holiday themed plants, such as poinsettias, shall be installed the first week following Thanksgiving and shall be removed during the first week following New Years Day. There shall be a total of four (4) rotations throughout the year and a plant palette that will be set by the City for reference.

C. Top Dressing
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Each planter shall contain a top dressing of shredded pine mulch, pine nuggets or synthetic moss according to the locations provided by the Parks Supervisor. Top dressings shall completely cover all soil and grow pots within the container and shall be replenished as necessary to maintain a fresh appearance.

Planters shall contain a top layer of mulch which completely covers the soil and plant roots. Throughout the year, the mulch will be turned to maintain a fresh appearance.

Additional mulch shall be added throughout the year to keep a fresh appearance and height.

D. Rotation of Plants
All blooming plants shall be changed out at least every twelve (12) weeks. During the holidays, poinsettias will replace the normal blooming plants. Poinsettias shall be at least six inches in height and the color shall be red. The first installation will occur on the Monday and/or Tuesday before Thanksgiving Day. All holiday plants shall be rotated out and replaced with routine blooming plants or those indicated on the plant palette on the first or second business day of the New Year.

E. Spreckels Park Community Sign Hanging Planters
The five hanging planters on the Spreckels Park Community Sign will present a ‘premium’ level of color, lushness, overflowing plants (seasonally dependent). The intent of these hanging planters is to be ‘eye-catching’ and memorable to the residents and guests of the City.

F. Water
Contractor may obtain water from City regulated hose bibs, quick couplers, or fill up a portable water tank at the City’s Public Services yard to water plant material. The contractor shall provide any equipment or apparatus needed to properly apply the correct amount of water to all plants. All water spills and over-spray must be cleaned up immediately to prevent slips/falls.

G. Tolls, Equipment, and Materials
The Contractor shall provide the proper tools, equipment, and materials needed to accomplish the services and obligations herein, and to ensure their compliance with local, state, and federal codes and regulations.

43. Battery Operated Equipment
On September 4, 2017, the City Council approved Resolution No. 8891 directing the conversion of the City’s gas powered leaf blowers and string trimmer, and those used by its contractors to zero-emission (electric) tools no later than December 31, 2018. String trimmers and leaf blowers shall be electric and or battery operated. 48 38
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44. Sandboxes
Maintain all sandboxes in the parks. Spreckels and Mathewson Park each have a sandbox for a total of two sandboxes in Coronado. Sandboxes are to be leveled and sifted on a weekly basis and twice weekly, at least three (3) days apart, during the months of May through September.

45. Playgrounds
A. Playground Wood Chips/Fiber
Maintain all playgrounds that have fiber/wood chips. Sunset, Cays, North Cays, Glorietta Bay, and Glenn Curtis (Palm Park) have wood chips/fiber filled playgrounds for total of four parks. Wood chips need to get leveled and raked of debris on a weekly basis and twice a week, at least three (3) days apart, during the months of May through September.

B. Playground Surfaces
Maintain all playground surfaces clear of all debris. Mathewson and Spreckels park have solid rubber surfaces that must be swept or blown on a weekly basis and twice a week, at least three (3) days apart, during the months of May through September.

Pressure washing solid rubber surfaces is not permitted.

Playground areas shall also be weeded and cleared of vegetation as needed by hand and shall not use herbicides.

Graffiti on playground equipment shall be removed within 24hrs. 49 39
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ATTACHMENT B

COST PROPOSAL/GENERAL INFORMATION

FEE SCHEDULE
The following information will be used to assess the cost criterion.

I. GENERAL LANDSCAPE PRICING
Provide the monthly cost for maintaining the following landscape maintenance areas:

Name Address Monthly
Cost
1 Vetter Park 1625 Cajon Place $ 800.00
2 Bay Circle Park 100 Bay Circle $ 600.00
3 Palm Park 511 Third Street $ 600.00
4 Triangle Park 431 Palm Avenue $ 800.00
5 Glorietta Bay Tennis Center 1501 Glorietta Blvd. $ 1,000.00 6 Bayview Park 413 First Street $ 400.00
7 Vista del Barco Park (Ynez Park) 1515 Glorietta Blvd. $ 400.00 8 Eighth and Coronado Pump Station
(Parker)
780 Coronado Avenue $ 200.00
9 Cays Main Pump Station filter bed Filter bed is on Silver Strand Blvd on the other side of
Cays North Park sound wall.
$ 300.00
10 Third and Glorietta Blvd Third St. & Glorietta Blvd $ 600.00 11 Public Services Yard 101 B Avenue $ 2,000.00
12 Glorietta Bay Civic Center and
Promenade (including bike path)
1651 Strand Way to
1845 Strand Way
$ 2,000.00
13 Pomona Roundabout Circle Seventh St. & Pomona Ave. $ 800.00 14 Nature’s Bridge & Parking Lot @ corner
of SR 75 & Tulagi Rd.
3251 Hwy 75 $ 600.00
15 North Cays Park Coronado Cays Blvd and
Montego Ct.
$ 1,500.00
16 Rendova/ Tulagi Medians - on SR 75
from Rendova St. to signal light at the
South end of the Amphibious Base
ending at Tulagi Road
SR75 $ 1,000.00
17 Cays Tennis Courts Coronado Cays Blvd and
Bahama Bend
$ 600.00
18 Skate Park 2000 Mullinex Dr $ 500.00
19 Toll Plaza Base of Coronado Bridge to
Glorietta Blvd
$ 3,000.00
20 Five Pocket Oasis medians on SR75 SR75 – Tulagi Rd to Imperial Beach City limits
$ 1,000.00
21 Coronado Entrance Sign Fourth St and Pomona Ave $ 800.00 22 SR 75 bus stop Third St and Glorietta Place $ 400.00 23 Triangle Median 4
th St (Pomona Ave) and
Glorietta Blvd
$ 500.00
40 400.00
1,000.00
600.00
1,000.00
800.00
50 Attachment 1
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24 Library, Spreckels Center, and Tennis
Courts
640 Orange Ave $ 3,000.00
25 Cays Park Sports Field 101 Grand Caribe Causeway $ 700.00 26 Triangle Median Alameda Blvd and Country
Club Lane
$ 500.00
27 Churchill Median Ocean Blvd and RH Dana
Place
$ 400.00
28 Cays Fire Station 101 Grand Caribe Causeway $ 500.00 29 Sail Park 1631 Strand Way $ 600.00
30 Coronado Boathouse and Club Room 1985 Strand Way $ 300.00 Total Landscape Costs for all areas $26,400.00
Additional As-needed Optional Services / Cost
Turf cost per sq. ft. $ 0.16
Landscape cost per sq. ft. $ 0.18
Hardscape cost per sq. ft. $ 0.16
III. PREMIUM LANDSCAPE COSTS
The following nine areas are a separate category that will be used to evaluate the cost criterion and serve as a factor in ranking proposals utilizing the scoring methodology by which the contract award will be determined. These landscaped areas will require a higher level of maintenance that reflects the high community standards required by the City of Coronado as a premier international vacation destination. A high level of aesthetics will be expected year-round with a required 24-hour repair deadline on all issues. Premium Landscape shall be maintained twice a week or more often, if deemed necessary to meet aesthetic expectations of the City. Provide monthly cost for the maintenance of the follow landscape areas:

Name Address Monthly
Cost
1 Orange Ave Median Gardens 100 Orange Ave to 1300
Orange Ave
$ 2,000.00
2 Orange Ave and Second St Planters Intersection of Orange Ave and 2nd St
$ 500.00
3 Hotel Del Medians On Orange Ave from
Adella Ave to Pomona
Ave
$ 1,600.00
4 Shores Medians On Silver Strand Blvd
from Pomona Ave to
Rendova Rd
$
5 Hanging Planters at Spreckels Park Spreckels Park (Orange Ave and 6th St)
$ 1,000.00
6 Cays Medians Coronado Cays Blvd and
Grand Caribe Causeway.

Small median at Green
$ 3,500.00
41 1,200.00
51 Attachment 1
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Turtle Rd and Coronado
Cays Blvd as well.
7 Tidelands Park Sports Fields 2000 Mullinex Dr $ 4,000.00 8 City Hall 1825 Strand Way $ 4,000.00
9 Community Center 1845 Strand Way $ 3,500.00
$
Total Landscape Costs for all areas $ 21,800.00
III. REFUSE COLLECTION COSTS
Provide the monthly cost for refuse collection for the following locations:

FACILITIES ADDRESS MONTHLY
COST
1 Boathouse\Clubroom (Glorietta Bay Park) 1985 Strand Way $ 100.00 2 Bluewater Grill Restaurant (parking lot) 1701 Strand Way $ 200.00 3 Cays Tennis Courts 104 Coronado Cays Blvd. $ 400.00
4 City Hall (Building, Parking, Garden) 1825 Strand Way $ 1,000.00 5 Community Center (Building, pool,
garden)
1845 Strand Way $ 1,000.00
6 Community Center Playhouse (patio area) 1835 Strand Way $ 800.00 7 Coronado Cays South Park Restrooms 51 Grand Caribe
Causeway
$ 300.00
8 Glorietta Bay Marina Building (parking
lot)
1715 Strand Way $ 400.00
9 Glorietta Bay Park Restrooms 1975 Strand Way $ 100.00 10 High School Tennis Courts 545 D Avenue $ 400.00
11 Library (outside building) 640 Orange Avenue $ 800.00 12 Library Tennis Courts 1034 Sixth Street $ 400.00
13 Little League (Vernetti Stadium/Bradley
Field)
165 B Avenue $ 400.00
14 Public Services (Inside and Outside of
Perimeter)
101 B Avenue $ 500.00
15 Spreckels Center Lawn Bowling Green
(outside and inside lawn bowling area.)
1017/1019 Seventh Street $ 500.00
16 Spreckels Park Restrooms 603 Orange Avenue $ 300.00
17 Tennis Center 1501 Glorietta Boulevard $ 600.00
PARKS:
1 Bandel (Louis C.) Park 1000 J Avenue $ 300.00
2 Bay Circle Park 100 Bay Circle $ 300.00
3 Bayview Park 413 First Street $ 200.00
4 Coronado Cays Park (South and North) 100 Coronado Cays Blvd. $ 500.00 5 Glorietta Bay Park 1975 Strand Way $ 800.00
6 Glorietta Bay Promenade (all along
bayfront)
1835 Strand Way $ 800.00
7 Harbor View Park (SDG&E Park) First Street & E Avenue $ 300.00 8 Mathewson Park 700 Pomona $ 200.00
9 Palm Park 511 Third Street $ 400.00
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10 Pocket Park (Sail Park) 1651 Strand
Way/Glorietta Blvd.
$ 300.00
11 Spreckels Parks 601 Orange Avenue $ 900.00
12 Star Park 1030 Park Pl./Loma Ave. $ 300.00
13 Triangle Park 431 Palm Ave./Fourth St. $ 200.00
14 Vetter Park 1625 Cajon Place $ 300.00
15 Vista del Barco Park 1515 Glorietta $ 200.00
16 Sunset Park 101 Ocean Blvd. $ 700.00
17 Tideland Park Sportsfields and Facility
grounds
2000 Mullinex Dr $ 500.00
PARKING LOTS & OPEN SPACES:
1 Avenida del Sol (@ portable restrooms)
1700 Avenida Del Sol/1700 Silver Strand
HWY 75
1700 Avenida del
Sol/1700 Silver Strand
Hwy. 75
$ 500.00
2 Avenida de las Arenas (public parking
lot)
1700 Avenida de las
Arenas/1800 Silver Strand
Hwy. 75
$ 500.00
3 Avenida Lunar (public parking lot) 1700 Avenida Lunar/1900 Silver Strand Hwy. 75
$ 500.00
4 Fiddler’s Cove/Marina RV (public
parking lot)
3205 Silver Strand Hwy.
75 $ 800.00
5 Nature’s Bridge to Discovery/Bike Path
(Bridge #1) Post Marker 75 SD

16.50/Silver Strand Hwy. 75 northbound
Post Mark 75 SD

16.50/Silver Strand Hwy.
75 $ 600.00
6 Nature’s Bridge to Discovery/Bike path
(Bridge #2)
Silver Strand Hwy. 75
North Bound
$ 400.00
7 Bluewater Grill Restaurant 1701 Strand Way/Silver
Strand Hwy. 75
$ 300.00
8 Toll Plaza Entrance to Coronado $ 500.00
9 Fourth Street entrance to Coronado
“Coronado Island” sign area
$ 400.00
10 SR 75- medians and both sides of road SR 75/Silver Strand Blvd from Tarawa Rd to
southern City Limits
$ 800.00

11. Total Refuse Collection Costs for all areas $ 20,700.00 IV. OPTIONAL SERVICES: Please list monthly cost:

CALTRANS RIGHT-OF-WAY MONTHLY
COST
1 Bike Path – 3 to 4 feet vegetation clearance on both sides $ 1,450.00 $
Total Monthly Bid Additives $ 1,450.00
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V. LABOR PRICING: Please provide labor pricing costs per hour for the following activities:

LABOR PRICING PER HOUR
1 Mowing, including edging and string trimming $ 28.00
2 Shrub bed maintenance, including manual and mechanical weed removal, pruning and debris removal
$ 28.00
3 Litter removal, including trash, paper, branches, and leaves and other debris
$ 28.00
4 Irrigation repair/maintenance including pipe repair, sprinkler head adjustment or replacement, valve repair or replacement, electrical troubleshooting
$ 60.00
5 Weed abatement, including labor to remove brush, tall weed growth along rights-of-way and vacant properties
$ 28.00
6 Maintenance projects, including but not limited to plant replacement, irrigation repair and sod replacement
$ 60.00
7 Aerification and verticutting of turf $ 28.00
8 Fertilization of turf and/or shrub beds $ 28.00
9 Pesticide application, including herbicide application using backpack sprayers, pre-emergent herbicides using a granular spreader, large area
turf application using a boom sprayer
$ 28.00
10 Refuse collection at various sites listed $ 28.00
11 Custodial/janitorial duties in the public right of way, including, but not limited to, sweeping walkways, cleaning new and preexisting spills, picking up ground litter, wiping and cleaning trash/recycle receptacles, and emptying trash/recycle containers. A common place this service may be utilized is along the 800 to 1300 blocks of Orange Avenue in the City.
$ 28.00
Total Average Cost Per Hour $35.60
VI. Contract Labor Summary
Please show the number of full-time positions employed by your firm to perform services in the City owned medians, parkways, grounds and parks. Additionally, City staff will evaluate proposals to insure that a satisfactory number of positions have been provided for by the Contractor to insure a high level of landscape maintenance throughout the City. This labor summary and the selection criteria for award of contract will be used by the City to select the most responsible proposal.

Please designate the number of full-time (40 hours per week) employees that have been included in your proposal for the medians, parkways and parks.

City’s Minimum Contractor’s
Requirements Proposed Manpower

1. Supervisor 1 - 40 hours/week 40 hours/week
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2. Irrigation Specialists 2 -40 hours/week 80 hours/week

3. Landscape Laborers 10 – 40 hours/week 400 hours/week

4. Other Branch/ Account/
Production Manager
40 hours/week
To insure a high level of performance, more manpower may be required at any time depending on the Contractor’s ability to perform all work efficiently and according to all specifications. Any adjustments to manpower must occur immediately when requested by the City’s representative.
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ATTACHMENT C

LIST OF SUBCONTRACTORS/SUBCONTRACTORS
Listed below are any and all subcontractors that the CONTRACTOR plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.

NAME ADDRESS PHONE DIR
PW#
License# $ Value
Arbor West
Tree
Surgeons, Inc.
8553 Avenida Costa
Blanca, San Diego, CA
92154
619-661-5001 1000021974 627801 TBD
I hereby certify that I have read and examined Sections 3700 and 3800 of the State Labor Code. I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers Compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should contract or subcontract with any person, including a firm or company, to do all or any part of the work for which this contract covers, I shall assure compliance by that contractor or subcontractor with Sections 3700 and 3800 of the State Labor Code.

CONTRACTOR NAME: Benchmark Landscape Services, Inc ________________________________________________ _____________________ SIGNATURE Date John Mohns / President_____________________________

NAME AND TITLE (PRINTED)
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ATTACHMENT D
“A POLLUTION PREVENTION GUIDE FOR THE CONSTRUCTION INDUSTRY”

BROCHURE
I certify that I have read, understand and will comply with the procedures described in “A Pollution Prevention Guide for the Construction Industry” brochure located in the attached web address:
https://www.coronado.ca.us/UserFiles/Servers/Server_746006/File/government/departments/public%20se rvices/stormwater/pollution%20prevention/1204577156_34118.pdf CONTRACTOR NAME: Benchmark Landscape Services, Inc.______________________

SIGNATURE DATE
John Mohns / President_____________________________

NAME AND TITLE (PRINTED)
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ATTACHMENT E

STATE PREVAILING WAGE RATES AND OBLIGATIONS
Prevailing Wage Rates: This project is a "public work" in accordance with California Labor Code §§1720, et seq. It is the sole responsibility of the CONTRACTOR to ensure that all workers employed in the execution of the AGREEMENT are paid the correct prevailing wage rate. CONTRACTOR is required to comply with California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813 and 1815, which are incorporated by reference, and the CONTRACTOR agrees to comply with all of the above-referenced provisions and all other statutes or regulations that may be applicable to the performance of the DESCRIBED SERVICES. Specifically, CONTRACTOR agrees to:
a. Pay all workers not less than the general prevailing rate of per diem wages for work of similar character in the locality in which the public work is performed.
b. Pay all workers not less than the general prevailing rate of per diem wages for holiday and for overtime work that exceeds 8 hours in one day and 40 hours in one week. c. Adhere to the compliance measures outlined in Labor Code section 1775(b) for any subcontractor that the CONTRACTOR chooses to use on this project.
d. Maintain, certify and make available for inspection, payroll records as required by Labor Code section 1776.
e. Comply with all apprenticeship requirements pursuant to Labor Code section 1777.5.

Not less than the State general prevailing wages, as determined by the Director of the Department of Industrial Relations, shall be paid by the CONTRACTOR and its subcontractors to all workers employed on the project, as applicable. The statutory provisions for penalties for failure to pay prevailing wages and for failure to comply with state's wage and hour laws will be enforced.

CITY has obtained from the Director of the Department of Industrial Relations said Director's General Prevailing Wage Determinations for the locality in which the work is to be performed. Said determinations are on file and available for review online at the Department of Industrial Relations’ website located at:
http://www.dir.ca.gov/DLSR/PWD
SB 854 Notice: CITY public works projects are subject to compliance monitoring and enforcement by the Department of Industrial Relations (“DIR”) in accordance with Labor Code Section 1771.4(a)(1). As part of this program, CONTRACTORS and subcontractors on Public Works Projects are required to be registered with the DIR in accordance with Labor Code Section 1725.5. Unregistered CONTRACTORS are not qualified to bid on, be listed in a bid, listed as a subcontractor, or engage in the performance of any public works contract, all as more particularly described in Labor Code Section 1771.1(a). CITY has no duty to accept a bid or enter into a contract without proof of the CONTRACTOR’s current registration pursuant to Labor Code Section 1771.1(b).

The prime CONTRACTOR shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not CITY also posts.

Labor Code Compliance: CONTRACTOR shall comply with the provisions of the Labor Code requiring the payment of prevailing wages on public works, commencing with Section 1720. In accordance with Labor Code Section 1775, the CONTRACTOR shall forfeit an amount, as determined by the Labor Commissioner, for each worker paid less than the applicable prevailing wage rate for the work or craft in which that worker is employed for any work done under the AGREEMENT by CONTRACTOR or by any subcontractor. CONTRACTOR agrees to pay the difference between the prevailing wage rate and amount paid to each worker in accordance with Labor Code Section 1775 (a)(2)(E).

Pursuant to Labor Code Section 1770, the Director of the DIR has ascertained the general prevailing rate of per diem wages and a general prevailing rate for legal holiday and overtime work for each craft required for 58 48
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execution of the AGREEMENT. In accordance with Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file and can be viewed during normal business hours at Coronado City Hall, located at 1835 Strand Way, Coronado, CA 92118. CONTRACTOR shall post a copy of the applicable prevailing wage rates at the job site.

Wage rates set forth are the minimum that may be paid by the CONTRACTOR. Nothing herein shall be construed as preventing the CONTRACTOR from paying more than the minimum rates set. No extra compensation whatsoever will be allowed by the CITY due to the inability of CONTRACTOR to hire labor at minimum rates, nor for necessity for payment by CONTRACTOR of subsistence, travel time, overtime, or other added compensations, all of which possibilities are elements to be considered and ascertained to CONTRACTOR’s own satisfaction in preparing its bid or entering into the AGREEMENT.

If it becomes necessary to employ crafts other than those listed in the General Prevailing Wage Rate, CONTRACTOR shall obtain a wage rate determination. The rates thus determined shall be applicable as minimum from the time of initial employment. CONTRACTOR shall be responsible for paying the applicable rate.

CONTRACTOR and each subcontractor shall keep, certify and make available accurate payroll record in accordance with Labor Code Sections 1771.4(a)(3) and 1776. The record shall contain the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONTRACTOR and/or subcontractor in connection with the DESCRIBED SERVICES. Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement, or shall contain the same information as those forms. Upon written request by the CITY, CONTRACTOR’s and subcontractor's certified payroll records shall be furnished within 10 days. CONTRACTOR’s and subcontractor's certified payroll records shall be available for inspection at the principal office of the CONTRACTOR.

Apprentices: CONTRACTOR and each subcontractor shall comply with the requirements of Labor Code Section 1777.5, and any related regulations regarding the employment of registered apprentices. Properly registered apprentices shall be employed in the execution of the DESCRIBED SERVICES at the ratios required, but in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work.

Every apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which the apprentice is employed, and shall be employed only at the work of the craft or trade to which the apprentice is registered. The CONTRACTOR shall be responsible for compliance with Labor Code Section 1777.5 for all apprenticeable occupations.

Workers’ Compensation: CONTRACTOR and each subcontractor will be required to secure the payment of workers’ compensation to his or her employees and shall comply with the requirements of Labor Code Section 3700, and any related regulations regarding workers’ compensation.

In signing this AGREEMENT, CONTRACTOR certifies as follows:
“I hereby certify that I have read and examined Sections 3700 and 3800 of the California Labor Code. I am aware of and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability for workers' compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should consult, contract or subcontract with any person, firm, or company to do all or any part of the work for which this AGREEMENT covers, I shall assure compliance by CONTRACTOR or with Sections 3700 and 3800 of the State Labor Code. I further certify that all CONTRACTORs (both primary and subcontractors) are registered with the State of California Department of Industrial Relations in compliance with Labor Code Section 172
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CITY COUNCIL STAFF REPORT
July 16, 2024 5f

AUTHORIZE THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS WITH TRITON ENGINEERS INC. AND KPFF INC. FOR MARINE

ENGINEERING SERVICES FOR A THREE-YEAR TERM AND PROVIDE AUTHORITY TO THE

CITY MANAGER TO EXECUTE FUTURE RENEWAL OPTIONS FOR YEARS FOUR AND FIVE RECOMMENDATION:

Authorize the City Manager to enter into professional services agreements with Triton Engineers, Inc. and KPFF Inc. to provide on-call consulting services for marine engineering services related to boat slips, docks, floats, and shoreline protection projects, and provide authority to the City Manager to execute future renewal options for years four and five of the agreement.

BACKGROUND:

The Public Services and Engineering Department utilizes consultants to help maintain conformance with the “Standard Specifications for Boat Slips, Docks, and Floats within the Wharfage Area, Coronado Cays Development,” dated July 26, 1987, and the “California Department of Boating and Waterways Guidelines for Marina Berthing Facilities,” dated July 2005. To ensure the City has access to this type of expertise, as-needed professional service agreements are signed with qualified firms which allow staff to negotiate individual work orders in an expeditious manner based on the scope of work required for specific projects or tasks.

Retaining an as-needed consultant creates administrative efficiencies that allow the City to add capacity in a cost-effective manner.

Pursuant to Coronado Municipal Code 8.04.080 and Government Code Section 4526, professional service providers are selected through a process that evaluates their demonstrated competence and professional qualifications necessary for the satisfactory performance of the desired service. The previous Request for Qualifications (RFQ) for marine engineering plan review, design and inspection consulting services related to boat slips and dock projects was issued on May 31, 2019, and resulted in the City entering into a contract with Triton Engineers, Inc. Renewal options for this contract are exhausted with the final renewal having expired on May 21, 2024.

ANALYSIS:

On March 22, 2024, the City issued an RFQ for firms interested in providing marine engineering plan review, design and inspection services to the City of Coronado. Responses to the RFQ were received on April 24, 2024. Two responses were received, and staff determined that both responsive consulting firms, Triton Engineering Inc. and KPFF Inc., were qualified to provide the requested on-call marine consulting services.

Staff recommends as-needed professional services contracts be issued to both Triton Engineering Inc. and KPFF Inc. Although historically the City has only contracted with one marine engineering consultant at a time, having a second consultant is seen as positive, providing staff additional options and resources in marine engineering as well as added assistance if required in response to increased workload and demand for services. As recommended, the professional services agreements would be in effect for an initial period of three years with the ability to extend City of Coronado Page 191
the contract, via one-year extensions, to a total amount of five years. Based on the submittals received, both firm’s hourly rates for professional services were found to be fair and reasonable.

Task orders will be issued on an as needed basis up to the City Manager's authority. City Council authorization will be requested thereafter as may be required.

FISCAL IMPACT:

There is no fiscal impact at this time. Plan check and inspection services will be awarded by task order and invoiced on a time and materials basis which will be paid for by each applicant via deposit accounts. Design consulting services for specific capital improvement projects, as needed, will be determined based on project scope and complexity and awarded by work order.

ALTERNATIVE:

Rather than utilizing as-needed consultants to provide professional services, when necessary, the City could solicit proposals for consulting services on a project-by-project basis. However, such an approach could prove to be problematic for unanticipated tasks with quick deadlines and would be less cost effective.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Professional Services Agreement with Triton Engineers Inc.

2. Professional services Agreement with KPFF Inc.

Submitted By: Public Services and Engineering Department / Jim Newton City of Coronado Page 192
CA Office Approved Template (5-20-22)
SD #4885-8029-8282 v1

AGREEMENT FOR PROFESSIONAL SERVICES
TRITON ENGINEERS, INC.

Contract No. 24-PS-EN-822
This AGREEMENT is made and entered into as of the date of execution by the City of Coronado, a California municipal corporation, hereinafter referred to as “CITY” and Triton Engineers, Inc., a California Corporation hereinafter referred to as “CONSULTANT.” Where the contracting entity is a joint venture such entity is encompassed within the meaning of the term “CONSULTANT.”

RECITALS
The CITY requires the services of a CONSULTANT to provide on-call professional consulting services to the Public Services and Engineering Department. These services generally consist of on-call marine engineering consulting services related to boat slips, docks, floats, and shoreline protection projects, and may include general civil engineering design and plan checks of dock projects, as required. The work to be performed by CONSULTANT shall be referred to herein as the “DESCRIBED SERVICES.”
CONSULTANT represents itself as being a professional engineering firm, possessing the necessary experience, skills, and qualifications to provide the services required by the CITY.

CONSULTANT warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified.

On July 16, 2024, the City Council for the CITY approved this AGREEMENT and authorized the City Manager or City Manager’s Designee to execute the form of this Agreement.

The CITY’s Public Services and Engineering Director shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONSULTANT (collectively referred to as the “PARTIES”) agree as follows:

1.0 TERM OF THE AGREEMENT

1.1 This AGREEMENT shall be effective beginning the day, month and year of the execution of this document by the CITY. The AGREEMENT shall be in effect for a term of three years. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.

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1.2 The CONSULTANT shall commence the performance of the DESCRIBED SERVICES immediately upon execution of this AGREEMENT. Time is of the essence in this AGREEMENT.

Failure to meet the schedule contained in an issued task order for this AGREEMENT is a default by the CONSULTANT.

1.3 A delay occasioned by causes beyond the control of CONSULTANT may merit an extension of time for the completion of the DESCRIBED SERVICES. When such delay occurs, CONSULTANT shall immediately notify the CONTRACT OFFICER in writing of the cause and the extent of the delay, whereupon the CONTRACT OFFICER shall ascertain the facts and the extent of the delay and may grant an extension of time for the completion of the DESCRIBED SERVICES when justified by the circumstances. CONSULTANT acknowledges and agrees that delays arising out of or related to COVID-19 or related federal, state or local laws, regulations, orders, rules, policies or guidance will not merit an extension of time. CONSULTANT represents and warrants that it can perform the DESCRIBED SERVICES competently and in a timely fashion and has taken into account circumstances and delays that may occur as a result of or arising out of COVID-19 or applicable laws related thereto in entering into this AGREEMENT.

1.4 This AGREEMENT may be terminated in accordance with the provisions contained in this AGREEMENT.

1.5 Renewal or Extension Provisions. This AGREEMENT shall be in effect for a term of three (3) years with two (2) one-year renewal options upon mutual consent. Prices shall remain firm for the first year of the AGREEMENT. Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, may be implemented. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.

2.0 CONSULTANT'S OBLIGATIONS AND SCOPE OF WORK (ATTACHMENT A)

2.1 CONSULTANT shall provide the CITY with the professional services for the on-call marine engineering consulting services that are described in ATTACHMENT A (collectively, the “DESCRIBED SERVICES”).

2.2 Task Orders. The DESCRIBED SERVICES shall be performed in accordance with multiple, individual task orders issued by the CITY to CONSULTANT, each in the form set forth in ATTACHMENT A to this AGREEMENT (each, a “Task Order,” collectively, the “Task Orders”). Each Task Order will be sequentially numbered, signed, dated, and have appended to it sections A, B and C that are specific to the particular Task Order. The scope of each Task Order will be specifically defined in its Section A, SCOPE OF WORK, each of which upon signature is incorporated herein into the definition of DESCRIBED SERVICES by this reference. The agreed to fees for the scope of work for the Task Order, will be set forth in Section B, PAYMENT FOR SERVICES.

2.2.1 The CONSULTANT shall respond to each Task Order with a detailed proposal which shall, at a minimum, include the CONSULTANT’S approach to complete the scope of work of the Task Order, a project schedule with milestones, a list of deliverables, the proposed Attachment 1
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CONSULTANT project manager and any other staff assigned to work on the task, and billing rates for all assigned staff.

2.2.2 The CITY and CONSULTANT shall agree on a schedule for the completion of the defined scope of the Task Order, which shall be set forth in its Section C, SCHEDULE OF SERVICES. Section D of each Task Order will be included as necessary to list SUBCONSULTANTS.

2.2.3 Once an agreement has been reached between the CITY and CONSULTANT on any given Task Order, the PARTIES shall execute the Task Order and the CITY shall issue a Notice to Proceed with the agreed upon scope of work, schedule, deliverables, and assigned staff.

The CONSULTANT shall commence work immediately on each Task Order when issued a Notice to Proceed. The Task Orders and all their corresponding sections (i.e., A, B, C, and D) form the specific tasks to be performed as part of the DESCRIBED SERVICES and when executed shall be fully incorporated into this AGREEMENT by this reference. CONSULTANT is not authorized to perform any work until the Task Order is executed by both PARTIES and the CITY issues a Notice to Proceed.

2.3 CONSULTANT shall perform all the tasks required to accomplish the DESCRIBED SERVICES in conformity with the applicable requirements of federal, state, and local laws in effect at the time that the DESCRIBED SERVICES are being performed and at the time that the scope of work is substantially completed by the CONSULTANT. a. The CONSULTANT is responsible for ensuring the professional quality, technical accuracy, and coordination of all services and documents furnished by the CONSULTANT under this AGREEMENT.
b. The CONSULTANT shall be obligated to comply with applicable standards of professional care in the performance of the DESCRIBED SERVICES. CITY recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained despite the use of professional care. Where any condition exists for which the CONSULTANT must make a judgment that could result in an actual condition that is materially different, the CONSULTANT shall advise the CITY in advance and request specific direction.
c. The CONSULTANT shall, without additional compensation, immediately correct or revise any DESCRIBED SERVICES that do not meet the foregoing professional responsibility standards.

2.4 During the term of this AGREEMENT, CONSULTANT shall maintain professional certifications as required in order to properly comply with all applicable federal, state, and local laws. If the CONSULTANT lacks such certification, this AGREEMENT is void and of no effect.

2.5 Conflict of Interest and Political Reform Act Obligations, if determined to be applicable according to ATTACHMENT
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CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local Conflict of Interest Ordinance. The level of disclosure categories shall be set by the City and shall reasonably relate to the scope of the DESCRIBED SERVICES.

2.6 CONSULTANT shall complete all Task Orders during the term of the AGREEMENT.

3.0 PAYMENT AND SCHEDULE OF SERVICES (ATTACHMENTS C AND D)

3.1 CONSULTANT is hired to render the DESCRIBED SERVICES and any payments made to CONSULTANT are full compensation for such services.

3.2 The amount of payment to CONSULTANT for providing the DESCRIBED SERVICES is set forth in ATTACHMENT C. No payment shall be allowed for any reimbursable expenses unless specifically described in ATTACHMENT C.

3.3 Payment for all undisputed portions of each invoice shall be made within 45 days from the date of the invoice.

3.4 The CITY’s review, approval or acceptance of, or payment for the services required under this AGREEMENT shall not be construed to operate as a release or waiver of any rights of the CITY under this AGREEMENT or of any cause of action arising out of CONSULTANT’s performance of this AGREEMENT, and CONSULTANT is responsible to the CITY for all damages to the CITY caused by the CONSULTANT’s performance of any of the DESCRIBED SERVICES.

4.0 CITY’S OBLIGATIONS

4.1 CITY shall provide information as to the requirements of the project, including budget limitations. The CITY shall provide or approve the schedule proposed by the CONSULTANT.

4.2 CITY shall furnish the required information and services and shall render approvals and decisions expeditiously to allow the orderly progress of the DESCRIBED SERVICES as shown on the schedule required under ATTACHMENT D.

5.0 SUBCONTRACTING

5.1 The name, phone number, and location of the place of business of each SUBCONSULTANT that the CONSULTANT will use to perform work or render service to the CONSULTANT in performing this AGREEMENT is contained in ATTACHMENT E. No change to or addition of any SUBCONSULTANT shall be made without the written approval of the CITY.

5.2 If CONSULTANT subcontracts for any of the work to be performed under this AGREEMENT, CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of CONSULTANT’s SUBCONSULTANTS and for the persons either directly or indirectly employed by the SUBCONSULTANTS, as CONSULTANT is for the acts and Attachment 1
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omissions of persons directly employed by CONSULTANT. Nothing contained in the AGREEMENT shall create any contractual relationship between any SUBCONSULTANT of CONSULTANT and the CITY. In any dispute between the CONSULTANT and its SUBCONSULTANT, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend, hold harmless and indemnify the CITY as described in Section 13 of this AGREEMENT, should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

5.3 CONSULTANT shall bind every SUBCONSULTANT to all the terms of the AGREEMENT applicable to CONSULTANT’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CONTRACT OFFICER. All contracts entered into between the CONSULTANT and its SUBCONSULTANT shall also provide that each SUBCONSULTANT shall obtain insurance policies which shall be kept in full force and effect during any and all work on this project and for the duration of this AGREEMENT. The CONSULTANT shall require the SUBCONSULTANT to obtain all policies described in Section 14 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.

6.0 CHANGES TO THE SCOPE OF WORK 6.1 The CONSULTANT shall not perform work in excess of the DESCRIBED SERVICES without the prior written approval of the CONTRACT OFFICER. All requests for extra work shall be made by written request for a contract modification submitted to the CONTRACT OFFICER. To be effective, all contract modifications must be in writing and signed prior to the commencement of the work. Fees for additional work will be negotiated on a fixed-fee basis.

6.2 The CITY may unilaterally reduce the scope of work to be performed by the CONSULTANT. Upon doing so, CITY and CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a deductive change order or amendment to the AGREEMENT.

7.0 ENTIRE AGREEMENT

7.1 This AGREEMENT and incorporated attachments set forth the entire understanding of the PARTIES with respect to the subject matters herein. If there are any inconsistencies between the incorporated attachments and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms, or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

8.0 TERMINATION OF AGREEMENT

8.1 In the event of CONSULTANT’s default of any covenant or condition hereof, including, but not limited to, failure to timely or diligently prosecute, deliver, or perform the DESCRIBED SERVICES, or where the CONSULTANT fails to perform the work in accordance with the project Attachment 1
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schedule (ATTACHMENT D), the CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default. Thereupon, CONSULTANT shall immediately cease work and within five (5) working days: (1) assemble all documents owned by the CITY and in CONSULTANT’s possession, and deliver said documents to the CITY; and (2) place all work in progress in a safe and protected condition. The CONTRACT OFFICER shall make a determination of the percentage of work that CONSULTANT has performed that is usable and of worth to the CITY.

Based upon that finding, the CONTRACT OFFICER shall determine any final payment due to CONSULTANT.

8.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days’ written notice to the CONSULTANT. Prior to the fifteenth (15th) day following the giving of the notice, the CONSULTANT shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONSULTANT shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONSULTANT shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.

CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

9.0 OWNERSHIP OF DOCUMENTS

9.1 All work products (i.e., documents, data, studies, drawings, maps, models, photographs, and reports) prepared by CONSULTANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the DESCRIBED SERVICES or any phase thereof, as contemplated by this AGREEMENT.

9.2. Contemporaneously with the transfer of such documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this AGREEMENT, except upon the CITY’s prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

10.0 STATUS OF CONSULTANT

10.1 CONSULTANT shall perform the DESCRIBED SERVICES in a manner of CONSULTANT’s own choice, as an independent contractor and in pursuit of CONSULTANT’s independent calling, and not as an employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of the DESCRIBED SERVICES, the CITY only being concerned with the finished results of the work being performed. CONSULTANT shall confer with the CITY at a mutually agreed frequency and inform the CITY of incremental work/progress as well as receive Attachment 1
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direction from the CITY. Neither CONSULTANT nor CONSULTANT’s employees shall be entitled in any manner to any employment benefits, including, but not limited to, employer-paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the parties that neither CONSULTANT nor its employees are to be considered employees of CITY, whether “common law” or otherwise, and CONSULTANT shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees and agents.

11.0 ASSIGNMENT OF CONTRACT

11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONSULTANT’s duties be delegated or subcontracted, without the express written consent of the CITY.

12.0 COVENANT AGAINST CONTINGENT FEES

12.1 CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this AGREEMENT, and that CONSULTANT has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability, or, at the CITY’s sole discretion, to deduct from the AGREEMENT the price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

13.0 INDEMNITY HOLD HARMLESS

13.1 To the fullest extent permitted by law, CONSULTANT, through its duly authorized representative, agrees that CITY and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, “CITY Indemnitees”) shall have no liability to CONSULTANT or any other person, and CONSULTANT shall indemnify, protect, and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses, including reasonable attorneys’ fees and disbursements (collectively “claims”) that arise out of, or pertain to, or relate to this AGREEMENT or the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and SUBCONSULTANTS in the performance of the DESCRIBED SERVICES.

13.2 CONSULTANT’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense arising from the sole negligence, recklessness or willful misconduct of the CITY or its elected or appointed boards, officials, officers, agents, employees or volunteers.

13.3 CONSULTANT shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or, at the CITY’s option, reimburse the CITY’s Indemnitees for all costs, attorneys’ Attachment 1
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fees, expenses, and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONSULTANT is obligated to indemnify, defend, and hold harmless the CITY’s Indemnitees pursuant to this AGREEMENT.

13.4 The provisions of this section 13 shall not be limited by any provision of insurance coverage that the CONSULTANT may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this section 13 are continuing obligations and shall survive expiration or termination of this AGREEMENT.

13.7 PERS Eligibility Indemnification. In the event that any of CONSULTANT’s officers, employees, agents, subcontractors, representatives or other persons providing services on CONSULTANT’s behalf under this Agreement (collectively “CONSULTANT’s PERSONNEL”) claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, Contractor shall indemnify, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONSULTANT’s PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT’s PERSONNEL providing services under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

13.8 Limitation of CITY Liability. The payment made to CONSULTANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSULTANT and CONSULTANT’s PERSONNEL are entitled for performance of any work under this contract. Neither CONSULTANT nor CONSULTANT’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONSULTANT.

13.9 Indemnification for Employee Payments. CONSULTANT agrees to defend (with counsel acceptable to CITY), indemnify and hold harmless the CITY for and against any obligation, claim, suit, or demand for tax, retirement contribution, including any contribution to the Public Employees Retirement System (PERS), Social Security, salary, or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of CONSULTANT or CONSULTANT’s PERSONNEL for work done under this AGREEMENT.

14.0 INSURANCE

14.1 CONSULTANT shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the DESCRIBED SERVICES and the results of that work by Attachment 1
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the CONSULTANT or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

14.2 CONSULTANT shall obtain and, during the term of this AGREEMENT, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance from an insurance company authorized to do business in the State of California in insurable amounts of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate. The insurance policies shall provide that the policies shall remain in full force during the life of the AGREEMENT, and shall not be canceled or not renewed without thirty (30) days prior written notice to the CITY from the insurance company. Statements that the carrier “will endeavor” and “failure to mail such notice shall impose no obligation or liability upon the company, its agents, or representatives,” will not be acceptable on insurance certificates.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

14.3 Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

14.3.1 Commercial General Liability (CGL). CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount of $2,000,000 per occurrence and subject to an annual aggregate of $4,000,000. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONSULTANT or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT and/or their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONSULTANT’s primary policy.

14.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT’s automobiles, including owned, hired, and non-owned automobiles, written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

14.3.3 Workers’ Compensation. CONSULTANT shall maintain Workers’ Compensation insurance for all of the CONSULTANT’s employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers’ Compensation policy providing at minimum $1,000,000 employers’ liability coverage. The CONSULTANT shall provide an endorsement that the insurer waives the right of Attachment 1
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subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

14.3.4 Professional Liability. CONSULTANT shall maintain Professional Liability (errors and omissions) coverage with a limit of no less than $1,000,000 per claim and $2,000,000 annual aggregate. The policy shall be on a claims made and in the aggregate basis. The CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of the DESCRIBED SERVICES; and (2) the policy will be maintained in force for a period of three years after substantial completion of the DESCRIBED SERVICES or termination of this AGREEMENT, whichever occurs last.

The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY’s exposure to loss. All defense costs shall be outside the limits of the policy. If CONSULTANT maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

14.3.5. Cyber Liability Insurance. CONSULTANT shall maintain cyber liability insurance with limits not less than $2,000,000 per occurrence or claim. Coverage shall be sufficiently broad to respond to the duties and obligations as are undertaken by CONSULTANT in this AGREEMENT and shall include claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security.

The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to such obligations. All defense costs shall be outside the limits of the policy.

14.4 The CITY, its officers, officials, employees, and representatives shall be named as additional insureds on the required general liability, cyber liability, and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY. All policies shall contain a provision stating that the CONSULTANT’s policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. This provision shall apply regardless of any language of the general liability, cyber liability, and automobile liability policy maintained by the CONSULTANT during the term of this AGREEMENT.

14.5 Before CONSULTANT shall employ any person or persons in the performance of the AGREEMENT, CONSULTANT shall procure a policy of Workers’ Compensation insurance as required by the Labor Code of the State of California, or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

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14.6 CONSULTANT shall furnish certificates of said insurance and policy endorsements to the CONTRACT OFFICER prior to commencement of work under this AGREEMENT. Failure by the CONTRACT OFFICER to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONSULTANT to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph

8.1 above.

14.7 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when deemed necessary and prudent by City’s Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions, or other relevant factors. The CONSULTANT agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract). Upon request by CITY, CONSULTANT shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

14.8 Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

14.9 CONSULTANT hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

15.0 DISPUTES

15.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party’s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY’s full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.

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c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.

15.2 If the dispute remains unresolved for ten working (10) days following the City Manager’s determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.

16.0 GENERAL PROVISIONS

16.1 Accounting Records. CONSULTANT shall keep records of the direct reimbursable expenses pertaining to the DESCRIBED SERVICES and the records of all accounts between the CONSULTANT and SUBCONSULTANTS. CONSULTANT shall keep such records on a generally recognized accounting basis. At any time during normal business hours, and as often as CITY may deem necessary, the CONSULTANT shall make available to the CONTRACT OFFICER, or the CONTRACT OFFICER’s authorized representative, for examination, all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine, and/or reproduce such records. CONSULTANT shall retain such financial and program service records for a period of four (4) years from the completion of the work or after termination or final payment under this AGREEMENT, whichever is later.

16.2 CONTRACT OFFICER. The CITY’s designated CONTRACT OFFICER has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY under this AGREEMENT shall be the responsibility of the CONTRACT OFFICER. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

16.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a State court in the County of San Diego. CONSULTANT hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.

16.4 Compliance with Laws/Business Certificate. CONSULTANT and its SUBCONSULTANTS are required to comply with all applicable federal, state and local laws, rules, regulations, orders, policies, protocols and guidance, including, but not limited to, obtaining and maintaining a City Business Certificate during the duration of this AGREEMENT and complying with COVID-19 sanitation protocols, health orders and guidance.

16.5. Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

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16.6. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Attachments, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

16.7 Non-Discrimination. CONSULTANT shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONSULTANT shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.

CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.0 NOTICES

17.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. For the purposes hereof, unless otherwise provided in writing by the parties hereto:
a. The address of the CITY, and the proper person to receive any notice on the CITY’s behalf, is:

City of Coronado
Public Services & Engineering Department
1825 Strand Way
Coronado, CA 92118
Attn.: Jim Newton, Assistant Director
Telephone: (619) 522-7313
b. The address of the CONSULTANT, and the proper person to receive any notice on the CONSULTANT’s behalf, is:

Triton Engineers, Inc.
2400 Kettner Blvd, Suite 237
San Diego, CA 92101
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Attn.: Joseph Perrone, Principal Engineer
Telephone: (619) 231-1250

18.0 PROFESSIONAL CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

18.1 CONSULTANT certifies that CONSULTANT is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 U.S.C. §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of CONSULTANT and all its agents, employees, representatives and SUBCONSULTANTS, and any other person performing any of the DESCRIBED SERVICES.

19.0 ADDITIONAL PROVISIONS

19.1 Consequential Damages. Neither Party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them.

19.2 Responsibility for Others. CONSULTANT shall be responsible to the CITY for its services and the services of its SUBCONSULTANTS. CONSULTANT shall not be responsible for the acts or omissions of any other persons engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

19.3 Representation. The CONSULTANT is not authorized to represent the CITY, to act as the CITY’s agent, or to bind the CITY to any contractual agreements whatsoever.

19.4 Third-Party Review of CONSULTANT’s Work Product (Peer Review). At the option of the CITY, a review of the CONSULTANT’s work product may be performed by an independent expert chosen by the CITY. In such case, the CONSULTANT agrees to confer and cooperate fully with the independent expert to allow a thorough review of the work product by the expert. Such review is intended to provide the CITY with a peer review of the concepts, all pre-design documentation, methods, professional recommendations, and other work product of the CONSULTANT. The results of this review will be furnished to the CITY and shall serve to assist the CITY in its review of the CONSULTANT’s deliverables under this AGREEMENT.

19.5 Periodic Reporting Requirements. The CONSULTANT shall provide a written status report of the progress of the work on a monthly basis that shall accompany the CONSULTANT’s payment invoice. The status report shall, at a minimum, report the work accomplished to date; describe any milestones accomplished; show and discuss the results on any testing or exploratory work; provide an update to the approved schedule (as set forth in ATTACHMENT D or, if no ATTACHMENT D, as approved by the CONTRACT OFFICER), and if not in accordance with the original schedule, describe how the CONSULTANT intends to get back on the original schedule; describe any problems or recommendations to increase the scope of the work; and Attachment 1
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provide any other information that may be requested by the CITY. The report is to be of a form and quality appropriate for submission to the City Council.

19.6 Brand or Trade Names. [Reserved]

19.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.

19.8 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant, or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect a default other than as specified expressly in said waiver.

19.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT that is found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

19.10 Attachments Incorporated. All ATTACHMENTS referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

THE REMAINDER OF THIS PAGE LEFT BLANK.

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20. SIGNATURES

20.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY: CONSULTANT:

By: _____________________________
Tina Friend, City Manager
By: ______________________________
Joseph V. Perrone Date
Principal Engineer
Date: ___________________________ By: ______________________________ Troy Gillum Date
Principal Engineer
APPROVED AS TO CONTENT: __________________________________________ Leon P. Firsht, Director Date APPROVAL AS TO FORM: __________________________________________ Johanna N. Canlas, City Attorney Date ATTEST: __________________________________________ Kelsea Holian, MMC, City Clerk Date

ATTACHMENT A SAMPLE WORK ORDER

ATTACHMENT B CONSULTANT CONFLICT OF INTEREST DETERMINATION

ATTACHMENT C PAYMENT FOR SERVICES

ATTACHMENT D SCHEDULE OF SERVICES

ATTACHMENT E LISTING OF SUBCONSULTANTS
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ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-TRI-XXX
Contract No. 24-PS-EN-822
Pursuant to that certain Agreement for Professional Services dated Month Day, 2024 (“AGREEMENT”) between the City of Coronado (“CITY”) and Triton Engineers, Inc. (“CONSULANT”), this Task Order hires CONSULTANT to provide the PROFESSIONAL SERVICES as described herein and on the terms and conditions set forth in the AGREEMENT. 24-TRI-XXX-A SCOPE OF SERVICES
24-TRI-XXX-B PAYMENT FOR SERVICES
24-TRI-XXX-C SCHEDULE OF SERVICES
24-TRI-XXX-D LISTING OF SUBCONSULTANTS

CONSULTANT CITY
Triton Engineers, Inc. City of Coronado ___________________________________ ___________________________________ Joseph V. Perrone Date
Principal Engineer
Tina Friend, City Manager Date
___________________________________ Troy Gillum Date
Principal Engineer
___________________________________ Leon P. Firsht, Director Date Contract approved as to form: ___________________________________ Johanna Canlas, City Attorney Date

Attest: ___________________________________ Kelsea Holian, MMC Date City Clerk
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ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-TRI-XXX-A

SCOPE OF SERVICES
Thos task order hires CONSULTANT to provide civil engineering services for the (described project). The work shall consist of the following:

Task 1: Data Review and Planning. Review all available information for the facilities including available construction drawings and dock maintenance records. Prepare CAD generated inspection/site plans for each area of wall.

Task 2: Underwater Inspection. This will include diver inspection of the full length of exposed underwater section of the bulkhead from the mudline to water level. Still photographs will be taken, and video equipment will be used to record observations. Marine growth will be cleaned from the wall if necessary for observations. Any cracks, spalls or other defects noted by the diver will be marked out by the diver, measured, and documented by the engineer. Investigate panel joints to determine if soil piping is continuing to occur along the bulkheads.

Task 3: Above Water Inspections. Inspect all concrete wall and pile cap surfaces above water for defects, damage, and other forms of deterioration. Cracks, and open and closed corrosion spalls discovered along the face of wall by sounding with hammer will be marked out, measured, and documented by the engineer.

Task 4: Condition Assessment Report. Prepare a facility assessment report containing a brief narrative, photographs and overall plans and cross sections describing findings. The report will address the condition of the bulkhead sites and make recommendations for repair if necessary. The report will include a record of the underwater and above water structural inspections, and the various conditions encountered.

Qualifications and Exclusions • CITY will make available to CONSULTANT all relevant existing drawings, maintenance records, photographs and reports that may assist in the inspections and condition assessment. • Design of repairs if damage is identified is not included. • Hydrographic survey is not included. • Concrete material testing is excluded. • Excavations to observe conditions of bulkhead tie rods and concrete deadmen are not included. • Structural analysis of the original design is not included. • Inspection of sewer pipes, storm drains and other utilities, except at penetrations in bulkhead, are not included.

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ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-TRI-XXX-B

PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: This Task Order shall be on a time and materials basis and fees shall not exceed $_______ in total. Payments to the CONSULTANT for the DESCRIBED SERVICES under this Task Order shall be made in the form of monthly payments due for each sub-task on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task, the CONSULTANT’s hourly rates as set forth in ATTACHMENT C to the AGREEMENT, and the reimbursable expenses set forth in ATTACHMENT C to the AGREEMENT. No services will be invoiced or paid until the sub-task has been completed. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against this Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

I. Cost Estimate
Task Not to Exceed Cost
Task 1 $TBD
Task 2 $TBD
Task 3 $TBD
Task 4 $TBD
TOTAL $Sum of tasks
B. REIMBURSABLE SERVICES: All reimbursables shall be paid under the time and materials invoicing for each plan review performed.

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ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-TRI-XXX-C

SCHEDULE OF SERVICES
CONSULTANT agrees to diligently pursue the DESCRIBED SERVICES in this Task Order. The following schedule contractually obligates the CONSULTANT to perform all services to meet the time duration for each task shown unless otherwise approved by CITY.

The CONSULTANT shall initiate the planning and performance of the inspection program upon receipt of the executed Task Order.

The CONSULTANT shall submit the inspection report within 8 weeks of completion of the field inspection program.

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ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-TRI-XXX-D

LISTING OF SUBCONSULTANTS
Listed below are any and all subconsultants and Subconsultants which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.

SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 1
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ATTACHMENT B
Contract No. 24-PS-EN-822

CONFLICT OF INTEREST DETERMINATION
CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the CONSULTANT has a financial interest as defined in Government Code Section 87103.

CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the City. “CONSULTANT1
” means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:

1. Approve a rate, rule, or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the CITY to enter into, modify, or renew a contract, provided it is the type of contract that requires CITY approval;

5. Grant CITY approval of a contract that requires CITY approval and to which the CITY is a party, or to the specifications for such a contract;

6. Grant CITY approval of a plan, design, report, study, or similar item;

7. Adopt, or grant City approval of, policies, standards, or guidelines for the CITY, or for any subdivision thereof; or
(B) Serves in a staff capacity with the CITY and in that capacity participates in making a governmental decision as defined in Regulation 18704(a) and (b) or performs the same or substantially all the same duties for the CITY that would otherwise be performed by an individual holding a position specified in the CITY’s Conflict of Interest Code. 1
The City’s Conflict of Interest Code and the Political Reform Act refer to “consultants,” not “contractors.” The City’s professional services agreements might refer to the hired professional as a “contractor,” not a “consultant,” in which case the Conflict of Interest Code may still apply. The Conflict of Interest Code, however, does not cover public works contractors.

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DISCLOSURE DETERMINATION:

X 1. CONSULTANT/CONTRACTOR will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. No disclosure required.

2. CONSULTANT/CONTRACTOR will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, CONSULTANT/CONTRACTOR shall file, with the City Clerk of the City of Coronado in a timely manner as required by law, a Statement of Economic Interest (Form 700), as required by the City of Coronado Conflict of Interest Code, and the Fair Political Practices Commission, to meet the requirements of the Political Reform Act.*
Signature Date
Name Leon P. Firsht Department Public Services & Engineering City Attorney Approval of Determination
City Manager Approval of Determination
*The CONSULTANT’s disclosure of investments, real property, income, loans, business positions, and gifts, shall be limited to those reasonably related to the project for which CONSULTANT has been hired by the CITY.

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ATTACHMENT C
Contract No. 24-PS-EN-822

PAYMENT FOR SERVICES
A. Fees:

CONSULTANT shall perform the DESCRIBED SERVICES on a time and materials basis based on the actual and reasonable time spent on the DESCRIBED SERVICES set forth in the Task Order(s) according to the following hourly rates:

POSITION/ JOB TITLE HOURLY RATE
Technical Staff
Joseph V. Perrone, Principal Engineer $195.00
Troy Gillum, Principal Engineer $180.00
Drafting Staff
CAD Operator $70.00
Invoice Value Reimbursables
Sub-Consultant Fees At invoiced cost + 15%
Total payments for any given Task Order shall not exceed the not to exceed amount set forth in such Task Order. The hourly rates set forth above are not subject to increase during the first year of the AGREEMENT.

B. Reimbursables: The professional fees set forth above shall include all materials and reimbursable expenses except as follows: TBD.

C. Payments: Payments to the CONSULTANT for the DESCRIBED SERVICES shall be made in the form of monthly payments due for each sub-task as set forth on the Task Order(s) on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task(s) on the Task Order(s), the CONSULTANT’s hourly rates as set forth above, and the reimbursable expenses set forth above. No services will be invoiced or paid until the sub-task(s) has been completed as set forth in a given Task Order. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against the relevant Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

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ATTACHMENT D
Contract No. 24-PS-EN-822

LISTING OF SUBCONSULTANTS
Listed below are any and all SUBCONSULTANTS that the CONSULTANT plans to employ under this AGREEMENT. Include DIR Contractor Registration Numbers where applicable. No change is allowed without the prior approval of the CONTRACT OFFICER.

SUBCONSULTANT SUBCONSULTANT _____________________________________ ______________________________________ _____________________________________ ______________________________________ _____________________________________ ______________________________________ _____________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 1
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AGREEMENT FOR PROFESSIONAL SERVICES
KPFF, INC.

Contract No. 24-PS-EN-848
This AGREEMENT is made and entered into as of the date of execution by the City of Coronado, a California municipal corporation, hereinafter referred to as “CITY” and KPFF, Inc., a California Corporation hereinafter referred to as “CONSULTANT.” Where the contracting entity is a joint venture such entity is encompassed within the meaning of the term “CONSULTANT.”

RECITALS
The CITY requires the services of a CONSULTANT to provide on-call professional consulting services to the Public Services and Engineering Department. These services generally consist of on-call marine engineering consulting services related to boat slips, docks, floats, and shoreline protection projects, and may include general civil engineering design and plan checks of dock projects, as required. The work to be performed by CONSULTANT shall be referred to herein as the “DESCRIBED SERVICES.”
CONSULTANT represents itself as being a professional engineering firm, possessing the necessary experience, skills, and qualifications to provide the services required by the CITY.

CONSULTANT warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified.

On July 16, 2024, the City Council for the CITY approved this AGREEMENT and authorized the City Manager or City Manager’s Designee to execute the form of this Agreement.

The CITY’s Public Services and Engineering Director shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONSULTANT (collectively referred to as the “PARTIES”) agree as follows:

1.0 TERM OF THE AGREEMENT

1.1 This AGREEMENT shall be effective beginning the day, month and year of the execution of this document by the CITY. The AGREEMENT shall be in effect for a term of three years.

The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.

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2 1.2 The CONSULTANT shall commence the performance of the DESCRIBED SERVICES immediately upon execution of this AGREEMENT. Time is of the essence in this AGREEMENT.

Failure to meet the schedule contained in an issued task order for this AGREEMENT is a default by the CONSULTANT.

1.3 A delay occasioned by causes beyond the control of CONSULTANT may merit an extension of time for the completion of the DESCRIBED SERVICES. When such delay occurs, CONSULTANT shall immediately notify the CONTRACT OFFICER in writing of the cause and the extent of the delay, whereupon the CONTRACT OFFICER shall ascertain the facts and the extent of the delay and may grant an extension of time for the completion of the DESCRIBED SERVICES when justified by the circumstances. CONSULTANT acknowledges and agrees that delays arising out of or related to COVID-19 or related federal, state or local laws, regulations, orders, rules, policies or guidance will not merit an extension of time. CONSULTANT represents and warrants that it can perform the DESCRIBED SERVICES competently and in a timely fashion and has taken into account circumstances and delays that may occur as a result of or arising out of COVID-19 or applicable laws related thereto in entering into this AGREEMENT.

1.4 This AGREEMENT may be terminated in accordance with the provisions contained in this AGREEMENT.

1.5 Renewal or Extension Provisions. This AGREEMENT shall be in effect for a term of three (3) years with two (2) one-year renewal options upon mutual consent. Prices shall remain firm for the first year of the AGREEMENT. Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, may be implemented. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.

2.0 CONSULTANT'S OBLIGATIONS AND SCOPE OF WORK (ATTACHMENT A)

2.1 CONSULTANT shall provide the CITY with the professional services for the on-call marine engineering consulting services that are described in ATTACHMENT A (collectively, the “DESCRIBED SERVICES”).

2.2 Task Orders. The DESCRIBED SERVICES shall be performed in accordance with multiple, individual task orders issued by the CITY to CONSULTANT, each in the form set forth in ATTACHMENT A to this AGREEMENT (each, a “Task Order,” collectively, the “Task Orders”). Each Task Order will be sequentially numbered, signed, dated, and have appended to it sections A, B and C that are specific to the particular Task Order. The scope of each Task Order will be specifically defined in its Section A, SCOPE OF WORK, each of which upon signature is incorporated herein into the definition of DESCRIBED SERVICES by this reference. The agreed to fees for the scope of work for the Task Order, will be set forth in Section B, PAYMENT FOR SERVICES.

2.2.1 The CONSULTANT shall respond to each Task Order with a detailed proposal which shall, at a minimum, include the CONSULTANT’S approach to complete the scope of work of the Task Order, a project schedule with milestones, a list of deliverables, the proposed Attachment 2
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3 CONSULTANT project manager and any other staff assigned to work on the task, and billing rates for all assigned staff.

2.2.2 The CITY and CONSULTANT shall agree on a schedule for the completion of the defined scope of the Task Order, which shall be set forth in its Section C, SCHEDULE OF SERVICES. Section D of each Task Order will be included as necessary to list SUBCONSULTANTS.

2.2.3 Once an agreement has been reached between the CITY and CONSULTANT on any given Task Order, the PARTIES shall execute the Task Order and the CITY shall issue a Notice to Proceed with the agreed upon scope of work, schedule, deliverables, and assigned staff.

The CONSULTANT shall commence work immediately on each Task Order when issued a Notice to Proceed. The Task Orders and all their corresponding sections (i.e., A, B, C, and D) form the specific tasks to be performed as part of the DESCRIBED SERVICES and when executed shall be fully incorporated into this AGREEMENT by this reference. CONSULTANT is not authorized to perform any work until the Task Order is executed by both PARTIES and the CITY issues a Notice to Proceed.

2.3 CONSULTANT shall perform all the tasks required to accomplish the DESCRIBED SERVICES in conformity with the applicable requirements of federal, state, and local laws in effect at the time that the DESCRIBED SERVICES are being performed and at the time that the scope of work is substantially completed by the CONSULTANT. a. The CONSULTANT is responsible for ensuring the professional quality, technical accuracy, and coordination of all services and documents furnished by the CONSULTANT under this AGREEMENT.
b. The CONSULTANT shall be obligated to comply with applicable standards of professional care in the performance of the DESCRIBED SERVICES. CITY recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained despite the use of professional care. Where any condition exists for which the CONSULTANT must make a judgment that could result in an actual condition that is materially different, the CONSULTANT shall advise the CITY in advance and request specific direction.
c. The CONSULTANT shall, without additional compensation, immediately correct or revise any DESCRIBED SERVICES that do not meet the foregoing professional responsibility standards.

2.4 During the term of this AGREEMENT, CONSULTANT shall maintain professional certifications as required in order to properly comply with all applicable federal, state, and local laws. If the CONSULTANT lacks such certification, this AGREEMENT is void and of no effect.

2.5 Conflict of Interest and Political Reform Act Obligations, if determined to be applicable according to ATTACHMENT B ‒ CONFLICT OF INTEREST DETERMINATION.

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4 CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local Conflict of Interest Ordinance. The level of disclosure categories shall be set by the City and shall reasonably relate to the scope of the DESCRIBED SERVICES.

2.6 CONSULTANT shall complete all Task Orders during the term of the AGREEMENT.

3.0 PAYMENT AND SCHEDULE OF SERVICES (ATTACHMENTS C AND D)

3.1 CONSULTANT is hired to render the DESCRIBED SERVICES and any payments made to CONSULTANT are full compensation for such services.

3.2 The amount of payment to CONSULTANT for providing the DESCRIBED SERVICES is set forth in ATTACHMENT C. No payment shall be allowed for any reimbursable expenses unless specifically described in ATTACHMENT C.

3.3 Payment for all undisputed portions of each invoice shall be made within 45 days from the date of the invoice.

3.4 The CITY’s review, approval or acceptance of, or payment for the services required under this AGREEMENT shall not be construed to operate as a release or waiver of any rights of the CITY under this AGREEMENT or of any cause of action arising out of CONSULTANT’s performance of this AGREEMENT, and CONSULTANT is responsible to the CITY for all damages to the CITY caused by the CONSULTANT’s performance of any of the DESCRIBED SERVICES.

4.0 CITY’S OBLIGATIONS

4.1 CITY shall provide information as to the requirements of the project, including budget limitations. The CITY shall provide or approve the schedule proposed by the CONSULTANT.

4.2 CITY shall furnish the required information and services and shall render approvals and decisions expeditiously to allow the orderly progress of the DESCRIBED SERVICES as shown on the schedule required under ATTACHMENT D.

5.0 SUBCONTRACTING

5.1 The name, phone number, and location of the place of business of each SUBCONSULTANT that the CONSULTANT will use to perform work or render service to the CONSULTANT in performing this AGREEMENT is contained in ATTACHMENT E. No change to or addition of any SUBCONSULTANT shall be made without the written approval of the CITY.

5.2 If CONSULTANT subcontracts for any of the work to be performed under this AGREEMENT, CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of CONSULTANT’s SUBCONSULTANTS and for the persons either directly or indirectly employed by the SUBCONSULTANTS, as CONSULTANT is for the acts and Attachment 2
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5 omissions of persons directly employed by CONSULTANT. Nothing contained in the AGREEMENT shall create any contractual relationship between any SUBCONSULTANT of CONSULTANT and the CITY. In any dispute between the CONSULTANT and its SUBCONSULTANT, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend, hold harmless and indemnify the CITY as described in Section 13 of this AGREEMENT, should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

5.3 CONSULTANT shall bind every SUBCONSULTANT to all the terms of the AGREEMENT applicable to CONSULTANT’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CONTRACT OFFICER. All contracts entered into between the CONSULTANT and its SUBCONSULTANT shall also provide that each SUBCONSULTANT shall obtain insurance policies which shall be kept in full force and effect during any and all work on this project and for the duration of this AGREEMENT. The CONSULTANT shall require the SUBCONSULTANT to obtain all policies described in Section 14 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.

6.0 CHANGES TO THE SCOPE OF WORK

6.1 The CONSULTANT shall not perform work in excess of the DESCRIBED SERVICES without the prior written approval of the CONTRACT OFFICER. All requests for extra work shall be made by written request for a contract modification submitted to the CONTRACT OFFICER. To be effective, all contract modifications must be in writing and signed prior to the commencement of the work. Fees for additional work will be negotiated on a fixed-fee basis.

6.2 The CITY may unilaterally reduce the scope of work to be performed by the CONSULTANT. Upon doing so, CITY and CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a deductive change order or amendment to the AGREEMENT.

7.0 ENTIRE AGREEMENT

7.1 This AGREEMENT and incorporated attachments set forth the entire understanding of the PARTIES with respect to the subject matters herein. If there are any inconsistencies between the incorporated attachments and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms, or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

8.0 TERMINATION OF AGREEMENT

8.1 In the event of CONSULTANT’s default of any covenant or condition hereof, including, but not limited to, failure to timely or diligently prosecute, deliver, or perform the DESCRIBED SERVICES, or where the CONSULTANT fails to perform the work in accordance with the project Attachment 2
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6 schedule (ATTACHMENT D), the CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default. Thereupon, CONSULTANT shall immediately cease work and within five (5) working days: (1) assemble all documents owned by the CITY and in CONSULTANT’s possession, and deliver said documents to the CITY; and (2) place all work in progress in a safe and protected condition. The CONTRACT OFFICER shall make a determination of the percentage of work that CONSULTANT has performed that is usable and of worth to the CITY.

Based upon that finding, the CONTRACT OFFICER shall determine any final payment due to CONSULTANT.

8.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days’ written notice to the CONSULTANT. Prior to the fifteenth (15th) day following the giving of the notice, the CONSULTANT shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONSULTANT shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONSULTANT shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.

CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

9.0 OWNERSHIP OF DOCUMENTS

9.1 All work products (i.e., documents, data, studies, drawings, maps, models, photographs, and reports) prepared by CONSULTANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the DESCRIBED SERVICES or any phase thereof, as contemplated by this AGREEMENT.

9.2. Contemporaneously with the transfer of such documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this AGREEMENT, except upon the CITY’s prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

10.0 STATUS OF CONSULTANT

10.1 CONSULTANT shall perform the DESCRIBED SERVICES in a manner of CONSULTANT’s own choice, as an independent contractor and in pursuit of CONSULTANT’s independent calling, and not as an employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of the DESCRIBED SERVICES, the CITY only being concerned with the finished results of the work being performed. CONSULTANT shall confer with the CITY at a mutually agreed frequency and inform the CITY of incremental work/progress as well as receive Attachment 2
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7 direction from the CITY. Neither CONSULTANT nor CONSULTANT’s employees shall be entitled in any manner to any employment benefits, including, but not limited to, employer-paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the parties that neither CONSULTANT nor its employees are to be considered employees of CITY, whether “common law” or otherwise, and CONSULTANT shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees and agents.

11.0 ASSIGNMENT OF CONTRACT

11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONSULTANT’s duties be delegated or subcontracted, without the express written consent of the CITY.

12.0 COVENANT AGAINST CONTINGENT FEES

12.1 CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this AGREEMENT, and that CONSULTANT has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability, or, at the CITY’s sole discretion, to deduct from the AGREEMENT the price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

13.0 INDEMNITY ‒ HOLD HARMLESS

13.1 To the fullest extent permitted by law, CONSULTANT, through its duly authorized representative, agrees that CITY and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, “CITY Indemnitees”) shall have no liability to CONSULTANT or any other person, and CONSULTANT shall indemnify, protect, and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses, including reasonable attorneys’ fees and disbursements (collectively “claims”) that arise out of, or pertain to, or relate to this AGREEMENT or the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and SUBCONSULTANTS in the performance of the DESCRIBED SERVICES.

13.2 CONSULTANT’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense arising from the sole negligence, recklessness or willful misconduct of the CITY or its elected or appointed boards, officials, officers, agents, employees or volunteers.

13.3 CONSULTANT shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or, at the CITY’s option, reimburse the CITY’s Indemnitees for all costs, attorneys’ Attachment 2
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8 fees, expenses, and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONSULTANT is obligated to indemnify, defend, and hold harmless the CITY’s Indemnitees pursuant to this AGREEMENT.

13.4 The provisions of this section 13 shall not be limited by any provision of insurance coverage that the CONSULTANT may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this section 13 are continuing obligations and shall survive expiration or termination of this AGREEMENT.

13.7 PERS Eligibility Indemnification. In the event that any of CONSULTANT’s officers, employees, agents, subcontractors, representatives or other persons providing services on CONSULTANT’s behalf under this Agreement (collectively “CONSULTANT’s PERSONNEL”) claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, Contractor shall indemnify, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONSULTANT’s PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT’s PERSONNEL providing services under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

13.8 Limitation of CITY Liability. The payment made to CONSULTANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSULTANT and CONSULTANT’s PERSONNEL are entitled for performance of any work under this contract. Neither CONSULTANT nor CONSULTANT’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONSULTANT.

13.9 Indemnification for Employee Payments. CONSULTANT agrees to defend (with counsel acceptable to CITY), indemnify and hold harmless the CITY for and against any obligation, claim, suit, or demand for tax, retirement contribution, including any contribution to the Public Employees Retirement System (PERS), Social Security, salary, or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of CONSULTANT or CONSULTANT’s PERSONNEL for work done under this AGREEMENT.

14.0 INSURANCE

14.1 CONSULTANT shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the DESCRIBED SERVICES and the results of that work by Attachment 2
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9 the CONSULTANT or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

14.2 CONSULTANT shall obtain and, during the term of this AGREEMENT, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance from an insurance company authorized to do business in the State of California in insurable amounts of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate. The insurance policies shall provide that the policies shall remain in full force during the life of the AGREEMENT, and shall not be canceled or not renewed without thirty (30) days prior written notice to the CITY from the insurance company. Statements that the carrier “will endeavor” and “failure to mail such notice shall impose no obligation or liability upon the company, its agents, or representatives,” will not be acceptable on insurance certificates.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

14.3 Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

14.3.1 Commercial General Liability (CGL). CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount of $2,000,000 per occurrence and subject to an annual aggregate of $4,000,000. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONSULTANT or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT and/or their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONSULTANT’s primary policy.

14.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT’s automobiles, including owned, hired, and non-owned automobiles, written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

14.3.3 Workers’ Compensation. CONSULTANT shall maintain Workers’ Compensation insurance for all of the CONSULTANT’s employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers’ Compensation policy providing at minimum $1,000,000 employers’ liability coverage. The CONSULTANT shall provide an endorsement that the insurer waives the right of Attachment 2
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10 subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

14.3.4 Professional Liability. CONSULTANT shall maintain Professional Liability (errors and omissions) coverage with a limit of no less than $1,000,000 per claim and $2,000,000 annual aggregate. The policy shall be on a claims made and in the aggregate basis. The CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of the DESCRIBED SERVICES; and (2) the policy will be maintained in force for a period of three years after substantial completion of the DESCRIBED SERVICES or termination of this AGREEMENT, whichever occurs last.

The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY’s exposure to loss. All defense costs shall be outside the limits of the policy. If CONSULTANT maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

14.3.5. Cyber Liability Insurance. CONSULTANT shall maintain cyber liability insurance with limits not less than $2,000,000 per occurrence or claim. Coverage shall be sufficiently broad to respond to the duties and obligations as are undertaken by CONSULTANT in this AGREEMENT and shall include claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security.

The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to such obligations. All defense costs shall be outside the limits of the policy.

14.4 The CITY, its officers, officials, employees, and representatives shall be named as additional insureds on the required general liability, cyber liability, and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY. All policies shall contain a provision stating that the CONSULTANT’s policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. This provision shall apply regardless of any language of the general liability, cyber liability, and automobile liability policy maintained by the CONSULTANT during the term of this AGREEMENT.

14.5 Before CONSULTANT shall employ any person or persons in the performance of the AGREEMENT, CONSULTANT shall procure a policy of Workers’ Compensation insurance as required by the Labor Code of the State of California, or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

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11 14.6 CONSULTANT shall furnish certificates of said insurance and policy endorsements to the CONTRACT OFFICER prior to commencement of work under this AGREEMENT. Failure by the CONTRACT OFFICER to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONSULTANT to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph

8.1 above.

14.7 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when deemed necessary and prudent by City’s Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions, or other relevant factors. The CONSULTANT agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract). Upon request by CITY, CONSULTANT shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

14.8 Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

14.9 CONSULTANT hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

15.0 DISPUTES

15.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party’s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY’s full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.

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12 c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.

15.2 If the dispute remains unresolved for ten working (10) days following the City Manager’s determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.

16.0 GENERAL PROVISIONS

16.1 Accounting Records. CONSULTANT shall keep records of the direct reimbursable expenses pertaining to the DESCRIBED SERVICES and the records of all accounts between the CONSULTANT and SUBCONSULTANTS. CONSULTANT shall keep such records on a generally recognized accounting basis. At any time during normal business hours, and as often as CITY may deem necessary, the CONSULTANT shall make available to the CONTRACT OFFICER, or the CONTRACT OFFICER’s authorized representative, for examination, all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine, and/or reproduce such records. CONSULTANT shall retain such financial and program service records for a period of four (4) years from the completion of the work or after termination or final payment under this AGREEMENT, whichever is later.

16.2 CONTRACT OFFICER. The CITY’s designated CONTRACT OFFICER has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY under this AGREEMENT shall be the responsibility of the CONTRACT OFFICER. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

16.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a State court in the County of San Diego. CONSULTANT hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.

16.4 Compliance with Laws/Business Certificate. CONSULTANT and its SUBCONSULTANTS are required to comply with all applicable federal, state and local laws, rules, regulations, orders, policies, protocols and guidance, including, but not limited to, obtaining and maintaining a City Business Certificate during the duration of this AGREEMENT and complying with COVID-19 sanitation protocols, health orders and guidance.

16.5. Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

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13 16.6. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Attachments, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

16.7 Non-Discrimination. CONSULTANT shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONSULTANT shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.

CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.0 NOTICES

17.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. For the purposes hereof, unless otherwise provided in writing by the parties hereto:
a. The address of the CITY, and the proper person to receive any notice on the CITY’s behalf, is:

City of Coronado
Public Services & Engineering Department
1825 Strand Way
Coronado, CA 92118
Attn.: Jim Newton, Assistant Director
Telephone: (619) 522-7313
b. The address of the CONSULTANT, and the proper person to receive any notice on the CONSULTANT’s behalf, is:

KPFF, Inc.
400 Oceangate, Suite 500
Long Beach, CA 90802
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14 Attn.: Todd Graham, Principal Engineer
Telephone: (619) 231-1250

18.0 PROFESSIONAL CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

18.1 CONSULTANT certifies that CONSULTANT is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 U.S.C. §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of CONSULTANT and all its agents, employees, representatives and SUBCONSULTANTS, and any other person performing any of the DESCRIBED SERVICES.

19.0 ADDITIONAL PROVISIONS

19.1 Consequential Damages. Neither Party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them.

19.2 Responsibility for Others. CONSULTANT shall be responsible to the CITY for its services and the services of its SUBCONSULTANTS. CONSULTANT shall not be responsible for the acts or omissions of any other persons engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

19.3 Representation. The CONSULTANT is not authorized to represent the CITY, to act as the CITY’s agent, or to bind the CITY to any contractual agreements whatsoever.

19.4 Third-Party Review of CONSULTANT’s Work Product (Peer Review). At the option of the CITY, a review of the CONSULTANT’s work product may be performed by an independent expert chosen by the CITY. In such case, the CONSULTANT agrees to confer and cooperate fully with the independent expert to allow a thorough review of the work product by the expert. Such review is intended to provide the CITY with a peer review of the concepts, all pre-design documentation, methods, professional recommendations, and other work product of the CONSULTANT. The results of this review will be furnished to the CITY and shall serve to assist the CITY in its review of the CONSULTANT’s deliverables under this AGREEMENT.

19.5 Periodic Reporting Requirements. The CONSULTANT shall provide a written status report of the progress of the work on a monthly basis that shall accompany the CONSULTANT’s payment invoice. The status report shall, at a minimum, report the work accomplished to date; describe any milestones accomplished; show and discuss the results on any testing or exploratory work; provide an update to the approved schedule (as set forth in ATTACHMENT D or, if no ATTACHMENT D, as approved by the CONTRACT OFFICER), and if not in accordance with the original schedule, describe how the CONSULTANT intends to get back on the original schedule; describe any problems or recommendations to increase the scope of the work; and Attachment 2
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15 provide any other information that may be requested by the CITY. The report is to be of a form and quality appropriate for submission to the City Council.

19.6 Brand or Trade Names. [Reserved]

19.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.

19.8 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant, or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect a default other than as specified expressly in said waiver.

19.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT that is found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

19.10 Attachments Incorporated. All ATTACHMENTS referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

THE REMAINDER OF THIS PAGE LEFT BLANK.

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16 20. SIGNATURES

20.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY: CONSULTANT:

By: _____________________________
Tina Friend, City Manager
By: ______________________________
Todd Graham Date
Principal-in-Charge
Date: ___________________________ By: ______________________________ Amethyst Webb Date
Associate/Project Manager
APPROVED AS TO CONTENT:
__________________________________________
Leon P. Firsht, Director Date
APPROVAL AS TO FORM:
__________________________________________
Johanna N. Canlas, City Attorney Date
ATTEST:
__________________________________________
Kelsea Holian, MMC, City Clerk Date
ATTACHMENT A ‒ SAMPLE WORK ORDER
ATTACHMENT B ‒ CONSULTANT CONFLICT OF INTEREST DETERMINATION ATTACHMENT C ‒ PAYMENT FOR SERVICES
ATTACHMENT D ‒ SCHEDULE OF SERVICES
ATTACHMENT E ‒ LISTING OF SUBCONSULTANTS
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17 ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-KPFF-XXX
Contract No. 24-PS-EN-848
Pursuant to that certain Agreement for Professional Services dated Month Day, 2024 (“AGREEMENT”) between the City of Coronado (“CITY”) and KPFF, Inc. (“CONSULANT”), this Task Order hires CONSULTANT to provide the PROFESSIONAL SERVICES as described herein and on the terms and conditions set forth in the AGREEMENT. 24-KPFF-XXX-A SCOPE OF SERVICES
24-KPFF-XXX-B PAYMENT FOR SERVICES
24-KPFF-XXX-C SCHEDULE OF SERVICES
24-KPFF-XXX-D LISTING OF SUBCONSULTANTS

CONSULTANT CITY
KPFF, Inc. City of Coronado
___________________________________ ___________________________________ Name Date
Title
Tina Friend, City Manager Date
___________________________________
Name Date
Title
___________________________________
Leon P. Firsht, Director Date
Contract approved as to form:
___________________________________
Johanna Canlas, City Attorney Date
Attest:
___________________________________
Kelsea Holian, MMC Date
City Clerk

Attachment 2
City of Coronado Page 234
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
18 ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-KPFF-XXX-A

SCOPE OF SERVICES
Thos task order hires CONSULTANT to provide civil engineering services for the (described project). The work shall consist of the following:

Task 1: Data Review and Planning. Review all available information for the facilities including available construction drawings and dock maintenance records. Prepare CAD generated inspection/site plans for each area of wall.

Task 2: Underwater Inspection. This will include diver inspection of the full length of exposed underwater section of the bulkhead from the mudline to water level. Still photographs will be taken, and video equipment will be used to record observations. Marine growth will be cleaned from the wall if necessary for observations. Any cracks, spalls or other defects noted by the diver will be marked out by the diver, measured, and documented by the engineer. Investigate panel joints to determine if soil piping is continuing to occur along the bulkheads.

Task 3: Above Water Inspections. Inspect all concrete wall and pile cap surfaces above water for defects, damage, and other forms of deterioration. Cracks, and open and closed corrosion spalls discovered along the face of wall by sounding with hammer will be marked out, measured, and documented by the engineer.

Task 4: Condition Assessment Report. Prepare a facility assessment report containing a brief narrative, photographs and overall plans and cross sections describing findings. The report will address the condition of the bulkhead sites and make recommendations for repair if necessary. The report will include a record of the underwater and above water structural inspections, and the various conditions encountered.

Qualifications and Exclusions
• CITY will make available to CONSULTANT all relevant existing drawings, maintenance records, photographs and reports that may assist in the inspections and condition assessment. • Design of repairs if damage is identified is not included. • Hydrographic survey is not included.
• Concrete material testing is excluded.
• Excavations to observe conditions of bulkhead tie rods and concrete deadmen are not included.
• Structural analysis of the original design is not included. • Inspection of sewer pipes, storm drains and other utilities, except at penetrations in bulkhead, are not included.

Attachment 2
City of Coronado Page 235
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
19 ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-KPFF-XXX-B

PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: This Task Order shall be on a time and materials basis and fees shall not exceed $_______ in total. Payments to the CONSULTANT for the DESCRIBED SERVICES under this Task Order shall be made in the form of monthly payments due for each sub-task on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task, the CONSULTANT’s hourly rates as set forth in ATTACHMENT C to the AGREEMENT, and the reimbursable expenses set forth in ATTACHMENT C to the AGREEMENT. No services will be invoiced or paid until the sub-task has been completed. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against this Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

I. Cost Estimate
Task Not to Exceed Cost
Task 1 $TBD
Task 2 $TBD
Task 3 $TBD
Task 4 $TBD
TOTAL $Sum of tasks

B. REIMBURSABLE SERVICES: All reimbursables shall be paid under the time and materials invoicing for each plan review performed.

Attachment 2
City of Coronado Page 236
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
20 ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-KPFF-XXX-C

SCHEDULE OF SERVICES
CONSULTANT agrees to diligently pursue the DESCRIBED SERVICES in this Task Order. The following schedule contractually obligates the CONSULTANT to perform all services to meet the time duration for each task shown unless otherwise approved by CITY.

The CONSULTANT shall initiate the planning and performance of the inspection program upon receipt of the executed Task Order.

The CONSULTANT shall submit the inspection report within 8 weeks of completion of the field inspection program.

Attachment 2
City of Coronado Page 237
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
21 ATTACHMENT A – SAMPLE TASK ORDER

CITY OF CORONADO
TASK ORDER: 24-KPFF-XXX-D

LISTING OF SUBCONSULTANTS
Listed below are any and all subconsultants and Subconsultants which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 2
City of Coronado Page 238
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
22 ATTACHMENT B
Contract No. 24-PS-EN-848

CONFLICT OF INTEREST DETERMINATION
CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the CONSULTANT has a financial interest as defined in Government Code Section 87103.

CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the City. “CONSULTANT1” means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:

1. Approve a rate, rule, or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the CITY to enter into, modify, or renew a contract, provided it is the type of contract that requires CITY approval;

5. Grant CITY approval of a contract that requires CITY approval and to which the CITY is a party, or to the specifications for such a contract;

6. Grant CITY approval of a plan, design, report, study, or similar item;

7. Adopt, or grant City approval of, policies, standards, or guidelines for the CITY, or for any subdivision thereof; or
(B) Serves in a staff capacity with the CITY and in that capacity participates in making a governmental decision as defined in Regulation 18704(a) and (b) or performs the same or substantially all the same duties for the CITY that would otherwise be performed by an individual holding a position specified in the CITY’s Conflict of Interest Code.
1 The City’s Conflict of Interest Code and the Political Reform Act refer to “consultants,” not “contractors.” The City’s professional services agreements might refer to the hired professional as a “contractor,” not a “consultant,” in which case the Conflict of Interest Code may still apply. The Conflict of Interest Code, however, does not cover public works contractors.

Attachment 2
City of Coronado Page 239
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
23 DISCLOSURE DETERMINATION:

X 1. CONSULTANT/CONTRACTOR will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. No disclosure required.
□ 2. CONSULTANT/CONTRACTOR will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, CONSULTANT/CONTRACTOR shall file, with the City Clerk of the City of Coronado in a timely manner as required by law, a Statement of Economic Interest (Form 700), as required by the City of Coronado Conflict of Interest Code, and the Fair Political Practices Commission, to meet the requirements of the Political Reform Act.*
Signature Date
Name Leon P. Firsht Department Public Services & Engineering City Attorney Approval of Determination
City Manager Approval of Determination
*The CONSULTANT’s disclosure of investments, real property, income, loans, business positions, and gifts, shall be limited to those reasonably related to the project for which CONSULTANT has been hired by the CITY.

Attachment 2
City of Coronado Page 240
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
24 ATTACHMENT C
Contract No. 24-PS-EN-848

PAYMENT FOR SERVICES
A. Fees:

CONSULTANT shall perform the DESCRIBED SERVICES on a time and materials basis based on the actual and reasonable time spent on the DESCRIBED SERVICES set forth in the Task Order(s) according to the following hourly rates:

KPFF

POSITION/ JOB TITLE HOURLY RATE
Principal $290
Senior Project Manager $285
Project Manager $270
Senior Technical Specialist $270
Senior Engineer $235
Professional Engineer $205
Design Engineer $180
Designer $160
Sr. CAD Technician $185
CAD Technician $165
Dive Technician $130
Project Assistant $145
Administration $110
Sub-Consultant Fees At invoiced cost + 8%
Total payments for any given Task Order shall not exceed the not to exceed amount set forth in such Task Order. The hourly rates set forth above are not subject to increase during the first year of the AGREEMENT.

B. Reimbursables: The professional fees set forth above shall include all materials and reimbursable expenses except as follows: Non-salary costs such as charges for express mail, delivery, photography, reproduction, automobile mileage, parking, and client-directed out-of-town travel shall be reimbursed at cost without mark-up.

C. Payments: Payments to the CONSULTANT for the DESCRIBED SERVICES shall be made in the form of monthly payments due for each sub-task as set forth on the Task Order(s) on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task(s) on the Task Order(s), the CONSULTANT’s hourly rates as set forth Attachment 2
City of Coronado Page 241
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
25 above, and the reimbursable expenses set forth above. No services will be invoiced or paid until the sub-task(s) has been completed as set forth in a given Task Order. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against the relevant Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

D. Subconsultant Fees:

Richard Brady & Associates (BRADY)
Attachment 2
City of Coronado Page 242
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
26 DUDEK
Attachment 2
City of Coronado Page 243
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
27 GEOENGINEERS
Attachment 2
City of Coronado Page 244
CA Office approved Template (05-20-22)
SD #4885-8029-8282 v1
28 ATTACHMENT D
Contract No. 24-PS-EN-848

LISTING OF SUBCONSULTANTS
Listed below are any and all SUBCONSULTANTS that the CONSULTANT plans to employ under this AGREEMENT. Include DIR Contractor Registration Numbers where applicable. No change is allowed without the prior approval of the CONTRACT OFFICER.

SUBCONSULTANT SUBCONSULTANT
Richard Brady & Associates (BRADY)

SUBCONSULTANT SUBCONSULTANT
DUDEK

SUBCONSULTANT SUBCONSULTANT
GeoEngineers

SUBCONSULTANT SUBCONSULTANT
Attachment 2
City of Coronado Page 245

THIS PAGE INTENTIONALLY LEFT BLANK

CITY COUNCIL STAFF REPORT
July 16, 2024 5g

UPDATE ON PUBLIC COMMENT RECEIVED REGARDING THE DRAFT CORONADO

HISTORIC CONTEXT STATEMENT AND CITYWIDE SURVEY, AND TIER MATRIX

ADJUSTMENTS
RECOMMENDATION:

Accept the report, consider public comments on the Draft Coronado Historic Context Statement and Citywide Survey received during the November 2023 through June 2024 comment period, and accept the proposed tier matrix adjustments.

BACKGROUND:

On November 21, 2023, the City Council reviewed the Draft Historic Context Statement and Citywide Survey and directed staff to conduct additional public outreach. On February 5 and February 16, 2024, staff sent mailed notifications to all property owners at their address of record and at the property address, notifying them of their property’s tier and requesting that any information they wish to share regarding the historic significance of their property be provided within 60 days. The purpose of this update is to provide the City Council with comments received from the public and provide an updated Draft Citywide Survey tier matrix.

The full Draft Historic Context Statement and Citywide Survey can be accessed at this link:
https://www.projectcoronado.org/citywide-historic-resource-survey ANALYSIS:

Staff received public comment from individuals and groups between June 20, 2023, and October 31, 2023, and these comments were provided to the City Council on November 21, 2023. The latest phase of public input gathering included the property-specific notifications, and general intake of comments from the public since November 2023.

Comments received are summarized in a comment and response document included as Attachment 2, and emailed comments are provided in full. Since City Council last reviewed the Draft Citywide Survey, 16 individuals provided public comments. The comments received were largely property-specific, with property owners providing information on construction history or remarking on significance. Some commenters reached out with general questions, and several commenters expressed opinion on the use of the survey to require a historic review process. A tabular list of all of the recommended tier changes as a result of public comments received since June of 2023 are included as Attachment 1.

Tier Matrix Numbers
Since the Draft Coronado Context Statement and Citywide Survey was first introduced to City Council in June of 2023, changes have taken place to the number of properties included in the survey as a result of Determinations of Historic Significance or issuance of demolition permits.

Staff has updated the Draft Tier Matrix to reflect these changes, and to reflect all recommended tier modifications over the last year. Additionally, the number of properties in each tier that fall within the City’s currently adopted 75-years-old-or-more threshold have changed, as a year has passed since the document was first introduced.

City of Coronado Page 246
The following tiers were established and used to categorize the properties evaluated in association with the Citywide Survey:

Tier 1 - Unaltered or minimally altered from historic condition and potentially eligible for City designation under Criterion C.

Tier 2 - Recognizable as a particular architectural style but based on observation and/or construction history are more than “unaltered or minimally altered” from historic condition and do not appear to be eligible for historic designation under Criterion C.

Tier 3 - Substantially altered properties that retain little to no elements of a particular architectural style and, based on observation and/or construction history, are not eligible for historic designation under Criterion C.

The updated numbers of properties within each tier, and within the 75- year age threshold, are as follows:

Property Age Within Tier Assignment
Tier 1 Tier 2 Tier 3
1949 & earlier 160 131 1007
1950 to 1970 34 16 661
Total 194 147 1668
Next Steps
At this time, staff requests that the City Council receive this update and public comments and accept the tier matrix adjustments in Attachment 1. Next steps for the Coronado Historic Context Statement Survey include:

1. Summer – Fall 2024: Processing of Environmental Impact Report (EIR).

2. Winter 2024: City Council review of the EIR, City Council decision on adoption of the Historic Context Statement and Citywide survey for use as reference materials and a Historic Preservation Program planning tool including:
a. modification of the City’s current Determination of Historic Significance Review age threshold from 75- to 50-years, and
b. exclusion of Tier 3, or
c. exclusion of Tiers 2 and 3, from required review.

3. Winter 2025: Processing of code amendments in association with adoption of the Coronado Historic Context Statement and Citywide Survey.

FISCAL IMPACT:

The City Council authorized a contract with Dudek for the completion of the Historic Context Statement and Citywide Survey in amount of $120,780 and has authorized a contract with Project Design Consultants in the amount of $122,205 for completion of the Environmental Impact Report.

Both contracts are within budget.

ALTERNATIVE:

The City Council could direct staff to make changes to the document, perform additional research, and/or return to a future Council meeting for further discussion.

City of Coronado Page 247
CALIFORNIA ENVIRONMENTAL QUALITY ACT:

On April 2, 2024, City Council approved a contract with Project Design Consultants to prepare an Environmental Impact Report in order to address the potential loss of resources should Tier 3 properties be excluded from a required Determination of Historic Significance, and to evaluate the City’s age threshold for historic review in association with the survey. Preparation of the EIR is underway, and staff anticipates bringing this item back in the fall.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Table of proposed tier adjustments

2. All public comments received
Submitted By: Community Development Department / Tricia Olsen City of Coronado Page 248
City of Coronado
Adjustments to Draft Survey Tier Matrix
Organized by APN
APN Survey Tier Address Built Date Notes Architect Builder 5363730900 Tier 2 546 PALM AVE 1914
Historic photos show
minimal modification,
changed from Tier 3 to
Tier 2. Unknown Peter M. Holt
5364007800 Tier 3 511 POMONA AVE 1936
Changed from "not
visible" to Tier 3. Unknown Walter Vestal
5364007900 Tier 3 509 POMONA AVE 1949
On 1949 Sanborn Map.

Changed from "not
visible" to Tier 3. Unknown Unknown
5370711200 Tier 2 712 F AVE 1891
Year built updated,
noted in 1892 Lot Book. Unknown
5370912200 Tier 1 780 C AVE 1928
Additional information
documents demolition of
the original building on
the site and construction
of the current building in
1928, designed by Irving
Gill. Changed from Tier 3
to Tier 1. Irving Gill William B. Melhorn
5372120200 Tier 2 811 J AVE 1925
Modifications are easily
reversable and minor.

Changed from Tier 3 to
Tier 2. Unknown Oscar W. Dorman
5372411000 Tier 3 857 E AVE 1911
Built date changed from
1951 to 1911, per permit
records. Unknown Unknown
5372621800 Tier 2 869 A AVE 1908
Changed from Tier 1 to
Tier 2, due large
addition. Unknown Unknown
5374123500 Tier 3 1105 ALAMEDA BLVD 1914
Major remodel, originally
a craftsman dwelling.

Move from Tier 1 to Tier

3. Unknown Unknown
5375100300 Tier 2 1105 G AVE 1914
More than unmodified,
but not altered beyond
recognition. Changed
from Tier 3 to Tier 2.

William Templeton
Johnson Sidney D. Chapin
5375210800 Tier 3 1265 ALAMEDA BLVD 1921
Substantial
modifications, orginal
estate house split into
two houses, and major
additions after the split.

Change from Tier 1 to
Tier 3. Unknown Unknown
5375320100 Tier 3 1001 FLORA AVE 1923
Sunbstantial
modifications to original
appearance, changed
from Tier 2 to Tier 3. Unknown John Edmund Alcaraz
5375322201 Tier 1 1155 STAR PARK CIR 1962
Windows replaced,
otherwise unmodified.

Changed from Tier 3 to
Tier 1. Richard George Wheeler
H. H. Johnson
Development Co.
1 06/04/2024
Attachment 1
City of Coronado Page 249
City of Coronado
Adjustments to Draft Survey Tier Matrix
Organized by APN
APN Survey Tier Address Built Date Notes Architect Builder 5375510900 Tier 1 1122 ORANGE AVE 1916
Includes 1122-90 Orange
Avenue and 1125 Loma
Avenue. Changed from
Excluded HRI to Tier 1. Harrison Albright
Wurster Construction
Co.
5375511600 Tier 3 1106 ORANGE AVE 1937
Substantial changes to
store front documented,
changed from Tier 1 to
Tier 3. Unknown Unknown
5375700900 Tier 3 1111 ADELLA AVE 1956
Earliest permit 1962
(fence), reroof permit
(1965) Built date
confirmed with
newspaper
advertisement. Unknown Unknown
2 06/04/2024
Attachment 1
City of Coronado Page 250
Attachment 2
City of Coronado Page 251
Attachment 2
From:

To:

Marie Bean
Tricia Olsen
Subject:

Date:

Homes deemed possibly historical
Tuesday, March 12, 2024 1:24:00 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

What right does anyone; or City in this great country of ours have a right to deem someone’s personal; private property historical without their consent?
This is appalling and outrageous.

Remember the words PRIVATE; PERSONAL property.

Where are our homeowners rights? Is it legally on the books, and if so show me the recorded paper work? Anxiously awaiting your very legal reply.

Marie Bean
Sent from my iPad
City of Coronado Page 252
Attachment 2
From:

To:

Deborah Brown
Tricia Olsen
Subject:

Date:

Historic Survey and Tier of Property Review
Tuesday, February 27, 2024 2:32:15 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

YES, I have concerns regarding the February 5, 2024 notification regarding my property 10th Street, Coronado, CA.

Why was I not personally notified that a review and scrutinization of my personal home and personal property was under review by the City of Coronado? I was notified AFTER the fact and told that my property falls in a Tier level. I had no idea this was going to take place and have never heard of a survey to classify homes.

The age of my home and whether my personal property is historic or not historic is significantly personal to me, the owner. If I wanted to pursue historical significance to the property, I would have contacted the city and initiated this request. My concerns regarding the City of Coronado’s “form” letter is that there are developers and builders who are searching for homes that are not declared “historic” so that they can be subjected to demolition and major alterations. This is evident throughout the city with major developments currently underway.

I repeat, the historic significance of my personal home and personal property is a private matter that should have been requested prior to an evaluation and then followed up by the individuals asking for this information as to whether I, as the owner of the property, wanted to participate or not participate. The City of Coronado should have obtained my consent prior to this ever taking place!
Deborah Brown
City of Coronado Page 253
Attachment 2
From:

To:
kim dudley
Tricia Olsen
Subject:

Date:

Historic property
Thursday, February 8, 2024 3:49:48 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Hello Trisha,
I received a letter regarding the historic tear status of my property today, and am wondering if you have any further information about the history of this property or how I could find out more? If so, I would appreciate anything that you have. I am interested in learning more about the history.

Best regards
Kim Dudley
City of Coronado Page 254
Attachment 2
City of Coronado Page 255
Attachment 2
From:

To:

Bret Gary
Tricia Olsen
Subject:

Date:

E Ave Tier Comments on possible Historical Significance Monday, February 19, 2024 2:42:03 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Tricia,
I’m writing as a result of a letter I received on 2/5/2024 asking for comments on my property at E Ave. My home is approximately 114 years old, built around 1910, not 1951 as listed in your letter. The house was one of three built together side by side, with mine being the main two-story home and the other two were small cottages built for and used by the same owner. The cottage next to me remains in its near original condition. My next door neighbor can corroborate the age since he was born there and he is over 80. Also, the original trash incinerator is still in my kitchen, providing additional proof of age. Almost all the counterweighted double hung windows are original, and I keep them in working order. I have been the owner since 2002 and I have worked hard to preserve its original character. I believe my home is representative of summer homes built at the turn of the century. These properties are being torn down in great numbers as Coronado land values skyrocket, and I hope that my house might be valued as a Historical Resource.

While there was an addition to the rear of the house in the 1980s, the original house looks the same from the street. I am looking forward to talking with you at your convenience to understand my options.

Thanks,
Bret Gary
Sent from my iPhone
City of Coronado Page 256
Attachment 2
From:

To: Tricia Olsen
Subject:

Date:

Notice of possible changes to historic designation-Tier 2 Saturday, February 10, 2024 9:18:36 AM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Dear Ms. Olsen: My property at 1st Street received notice of our possible inclusion in the proposed Historic Significance Review as a Tier 2. Please be advised if the City institutes these changes for a properties like mine which are not remotely historic, the City will face legal action for an unconstitutional property taking which the US Supreme Court has recognized as an unlawful interference with property rights. Hopefully, the City will not institute this new policy. /s/David M. Korrey 1st Street, Coronado, CA 92118.

City of Coronado Page 257
Attachment 2
From:

To:

Scott Koshland
Tricia Olsen
Cc: Scott Koshland
Subject:

Date:

A Avenue
Friday, February 9, 2024 9:03:57 AM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Dear Tricia,
Good morning. I am the homeowner of the house at A Avenue. We recently received a letter for historic review for our house built in 1908 in a tier 1 designation. We are quite supportive of this initiative to preserve Coronado’s architectural heritage. I would like to point out that our house has been modified in 1995 adding a second story. We did this with the intent to maintain the “Victorian” architectural character of the house. Perhaps our house should be a tier 2 category? We have considered applying for Mills act property protection. Will this review have an effect on the Mills act status of the property?
Best regards,
Scott Koshland
A Avenue
Coronado. CA.

City of Coronado Page 258
Attachment 2
From:

To:

Geoff Lillegraven
Tricia Olsen
Subject:

Date:

Historic preservation list
Wednesday, February 7, 2024 2:47:13 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Hi,
I left a message on Monday and have not heard back from you.

My mother's home was built in the 1930's and I assume should be on the historic preservation tiered property list. The address is Pomona Avenue. I could not find it anywhere.

My assumption is it should be a tier 3 property.

Could you please advise on how we can get it on the list so I can tell prospective buyers it's status. It is presently listed for sale.

Thanks for your prompt attention to this.

Geoff Lillegraven
Sent from my T-Mobile 5G Device
Get Outlook for Android
City of Coronado Page 259
Attachment 2
From:

To: Tricia Olsen
Cc: "Jerry Lindstrom"
Subject:

Date:

Historic Significance Review
Friday, March 15, 2024 9:51:18 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

As the owner of a Tier 3 property, I would like to see all Tier 3 properties exempt from review by the Historic Resources Commission,
Selling a property subject to a finding of historic significance, and the rules associated with such a finding would restrict a buyer’s options and lower the selling price. The best use of my property would be to modify or demolish the building. Owners on both sides of my property demolished and replaced the houses with larger buildings. My house would not qualify for historic designation, but I might request a historic designation review to remove any doubt a buyer might have. Such a review would be an unnecessary cost to the city of Coronado.

I further believe that all properties should be exempt from historic designation unless requested by the owner. If the Historic Resource Commission feels that a property is of historic value, they should request that the owner submit the property for review. If the owner is not interested, the city should endeavor to purchase the property.

Ken and Jerry Lindstrom
Pomona Avenue
City of Coronado Page 260
Attachment 2
City of Coronado Page 261
Attachment 2
City of Coronado Page 262
Attachment 2
City of Coronado Page 263
Attachment 2
the certificate of designation, and plaque. Said property has been in my family since the 1940’s, and upon the death of my late parents, I purchased said property from the Boston Family Trust. This home was not given to me, nor did I inherit it. It was my late fathers wish to keep the house in our family; in essence I purchased the home to honor his wish. In 2011, I paid $1.2M, and I have spent much of my hard earned money maintaining its overall beauty.

In 2011, and still a resident of Virginia, I spoke to Ms. Olsen because I was unfamiliar with the specifics of any historical designation. In 2011, and stated by Ms. Olsen, said property is/was of “No historic significance within Coronado”. At this time, I was only trying to understand Mills Act, and Ms.

Olsen told me said property has/had NO historic significance within Coronado and would never qualify for Mills Act, because it had been “greatly altered”. This was due to the many alternations that occurred in the 1980’s1990’s to include: the enclosure of the front entry way, [this entry prior to being enclosed was open with arched windows and an arched doorway], exterior siding, a vinyl fence, a wall that has been extended, a circular driveway, vinyl windows, shutters and two 10 panel front French doors versus one solid arched door. This greatly altered exterior gives the overall appearance of said property being a “Cape Cod design” in contrast to how it was originally built in 1922, with a Hispanic design. I was able to locate an old photo of my late grandparents, me and my brother taken March of 1961 that clearly shows the house was originally stucco with wooden windows.

My letter serves to provide information that support my belief that the city survey is incorrect and without merit with its determination of Tier 2 for said property. As defined, “Recognizable as a particular architectural style but appears more than “unaltered or minimally altered from historic condition”. My opinion is the city survey was conducted without any historical analysis or makeup of said property. It is also my opinion; the city survey was based on an exterior plaque that would highlight said property as being “of historical significance” within Coronado. However in contrast to Ms. Olsen statement, “Said property has no historical significance within Coronado”, so the city survey incorrectly labeled said property, and as such, said property needs to be labeled Tier3. While Ms. Olsen personal belief of my family home is of “no historical significance within Coronado”, I would be remiss, if I did not state; “the Pickford-Boston House is of great historical significance” to me. As part of the overall content of my letter, this statement by Ms. Olsen was not only wrong, it was extremely painful and very hurtful because I had just buried both parents who dearly loved Coronado. She basically, not knowing my family history, dismissed my family. How sad! I would have expected more from a city employee!
City of Coronado Page 264
Attachment 2
Said property is located on the corner of Flora and Isabella Avenue. It is one (1) of six (6) homes [1007 Flora, 1011 Flora, 1033 Isabella, 1035 Isabella, 1039 Isabella] built in or around 1922 that shared a common Hispanic design/theme.

Additionally, said properties original exterior was very similar to the five (5) cottages on Flora and Isabella. However, said property has been “greatly altered” and no longer has its original exterior design when it was built. It should be noted, one (1) or more of these cottages are in Tier 3.

I am writing to request my home, Flora be classified as Tier 3. If this status is not corrected, I believe the city has incorrectly categorized said property.

Additionally, of greater concern to me, by mislabeling said property, the city is restricting my personal freedom and will limit my ability to do any major construction or demonization without permission from the city. The premise of my argument is: In 2011, Ms. Olsen, who was representing the city, refused to acknowledge the historic significance of said property for Mills Act, due to its many exterior alternations. However, now the city has classified said property as “Recognizable as a particular architectural style but appears more than “unaltered or minimally altered from historic condition”. The lack of consistency is not only wrong; it send a huge message: Now, as a property owner, I have lost control of my property and in essence, for future home endeavors, this tier will cause me harm, hardship and potentially a great financial obligation.

Please review the attached photos and if the city supports the classification of said property, as Tier 2, I would like to understand your decision. While this letter is being sent through Tricia Olsen, who I have evoked within the body of my letter, I would appreciate your personal confirmation that my letter was received by you and reviewed by you. I will also need to be informed if this request is denied and the rationale in denying my request.

Respectfully submitted,
Anne Boston Parish
Attachments: 10
City of Coronado Page 265
Attachment 2
City of Coronado Page 266
Attachment 2

CITY OF CORONADO
Community Development Department
1825 Strand Way | Coronado, California 92118
Email: [email protected] | Phone: (619) 522-7329
Tuesday/Thursday – remote and available via email, or by appointment via Zoom/Teams.

Mondays/Wednesday/Friday – in office and available via email, or by appointment via Zoom/Teams/Planning Counter Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.

From: Anne Boston Parish <
Sent: Wednesday, April 10, 2024 4:14 PM
To: Tricia Olsen <[email protected]>
Cc:

Subject: Re: City Survey: Flora Ave
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Tricia, I am very disappointed in your lack of adequate response and your unfounded rationale. There is no reasonable rationale for your reply. You suggest I apply for a historic designation? The home on Flora has already been designated. Why are you so unreasonable with your position? I wonder if the other 33 homes were given preferred status or grandfathered onto your list? I would prefer not to go public but it is the only option, since you are not able to adjust your beliefs. Again, I know you respond to council and the city manager, so if you are unwilling to help me get this resolved, it may be in my best interest, to get the city involved and alert the public.

You are a paid city employee who is supposed to be fair and without bias to all residents, not just those with whom you appease. You have nothing to gain to wage a war against me and withholding critical data, is wrong.

Again, who is your immediate supervisor? Please do not pander to my requests. Anne Parish Sent from my Verizon, Samsung Galaxy smartphone
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From: Anne Boston Parish <
Sent: Wednesday, April 10, 2024 3:23:10 PM
To: Tricia Olsen <[email protected]>
Cc: <
Subject: Re: City Survey: Flora Ave
Tricia, who is your immediate supervisor? Anne
Sent from my Verizon, Samsung Galaxy smartphone
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From: Anne Boston Parish <
Sent: Wednesday, April 10, 2024 3:06:09 PM
To: Tricia Olsen <[email protected]>
Cc: <
Subject: Re: City Survey: Flora Ave
Tricia, I have already provided you with a photo of the pamphlet. 34 homes were dedicated that day, it would be helpful if you could tell me the origin of those homes? 1981, was before your time, but surely you have the pamphlet? I guess I could write a newspaper article solely to seek other home ownership, of homes that were dedicated in 1981? There may be great dissent for what you are doing and by representing the city, it is City of Coronado Page 267
Attachment 2
embarrassing. It would be the easiest way to gather public information about the 34 homes. You have no basis for your rationale, and are discriminating against my family home. Anne Sent from my Verizon, Samsung Galaxy smartphone
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From: Anne Boston Parish <
Sent: Wednesday, April 10, 2024 2:52:30 PM
To: Tricia Olsen <[email protected]>
Cc: <
Subject: Re: City Survey: Flora Ave
Tricia, you must be kidding. You know that throughout Coronado there are rectangle brass plaques, that were the original historical designated plaques. I have one on my home at Loma, and when it was Mills Act, given a circular sign. The circular plaques, are newer, and not brass. For some reason, you continue to throw road blocks up, I am not sure why, but in this case, you are wrong. Anne Sent from my Verizon, Samsung Galaxy smartphone
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From: Tricia Olsen <[email protected]>
Sent: Wednesday, April 10, 2024 2:11:07 PM
To: Anne Boston Parish <
Cc: <
Subject: RE: City Survey: Flora Ave
Anne,
The photo of the plaque and recognition of Flora Avenue that you provided is from the Coronado Historical Association, not the City of Coronado. I understand the confusion, many times property owners see the plaque from the Coronado Historical Association and it is confused with the City of Coronado plaque that is provided to designated Historic Resources. A picture example of the City of Coronado plaque is attached for your reference. I don’t have any record of Flore Avenue being reviewed and designated by the City of Coronado Historic Resource Commission. If you would like to nominate the property for designation as a City of Coronado Historic Resource you may do so by submitting a Determination of Historic Significance application, which is available on our website here: https://www.coronado.ca.us/DocumentCenter/View/3525/Determination-of-HistoricSignificance-Application Thank you,
Tricia
Tricia Olsen, MCP, AICP
Senior Planner

CITY OF CORONADO
Community Development Department
1825 Strand Way | Coronado, California 92118
Email: [email protected] | Phone: (619) 522-7329
Tuesday/Thursday – remote and available via email, or by appointment via Zoom/Teams.

Mondays/Wednesday/Friday – in office and available via email, or by appointment via Zoom/Teams/Planning Counter Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.

City of Coronado Page 268
Attachment 2
City of Coronado Page 269
Attachment 2
To: Tricia Olsen <[email protected]>
Cc:

Subject: Re: City Survey: Flora Ave
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Tricia, I have sent you 4 (four emails, 2 (two) letters and you have not provided me with any concrete information. Since 2011, you have dismissed my questions and never shown me any respect for providing critical data to my emails. You were incorrect in 2011, telling me my home on Flora was not a historic landmark and yet to date, you have ignored my simple requests for data in regard to the tier allocation. If you are unwilling to help me, please direct me to someone who can shed some light on this matter. Please do not ignore this email. Anne Parish
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From: Anne Boston Parish <
Sent: Tuesday, April 2, 2024 11:00:33 AM
To: Tricia Olsen <[email protected]>
Cc: <
Subject: Re: City Survey: Flora Ave
Tricia, did you forward my second letter to those addressed? Anne Parish Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android
From: Tricia Olsen <[email protected]>
Sent: Tuesday, April 2, 2024 9:37:37 AM
To: Anne Boston Parish <
Cc: <
Subject: RE: City Survey: Flora Ave
Anne,
I have no update for you since my email of March 4th, below, as the item has not yet returned to City Council.

Thank you,
Tricia
Tricia Olsen, MCP, AICP
Senior Planner

CITY OF CORONADO
Community Development Department
1825 Strand Way | Coronado, California 92118
Email: [email protected] | Phone: (619) 522-7329
Tuesday/Thursday – remote and available via email, or by appointment via Zoom/Teams.

Mondays/Wednesday/Friday – in office and available via email, or by appointment via Zoom/Teams/Planning Counter Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.

City of Coronado Page 270
Attachment 2
From: Anne Boston Parish <
Sent: Monday, April 1, 2024 9:57 AM
To: Tricia Olsen <[email protected]>
Cc:

Subject: Re: City Survey: Flora Ave
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Tricia, I am writing to request an update to the tier level for my home located at Flora Avenue. I have not received any confirmation from those in which I sent my concerns. I have no idea if anyone has read my letter. In all fairness to me, this clearly demonstrates the laissez-faire approach to a residents concerns and supports why i any faith in city management or council. A simple rely would be expected if not necessary before a vote is cast. I am extremely disappointed in the lack of interest in my concerns. I devoted much time and effort to document my concerns and to no avail has anyone from the city or council replied. Anne Parish Sent from my Verizon, Samsung Galaxy smartphone
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From: Tricia Olsen <[email protected]>
Sent: Monday, March 4, 2024 10:25:41 AM
To: Anne Boston Parish <
Cc: <
Subject: RE: City Survey: Flora Ave
Ann,
Your initial letter to me (attached) was provided to the City Council when they considered the Draft Historic Context Statement and Survey at their November 21, 2023 meeting. At that time, your property was recommended by staff to be moved from Tier 2 to Tier 3 (see attached table of proposed tier adjustments). The City Council did not adopt the Draft Survey at that November meeting, rather, at that meeting they directed staff to conduct additional outreach to all property owners and residents in the form of direct mail letters. Staff will bring the Draft Survey back to council when that outreach period is complete and your property will continue to be recommended as Tier 3.

Thank you,
Tricia
Tricia Olsen, MCP, AICP
Senior Planner

CITY OF CORONADO
Community Development Department
1825 Strand Way | Coronado, California 92118
Email: [email protected] | Phone: (619) 522-7329
Tuesday/Thursday – remote and available via email, or by appointment via Zoom/Teams.

Mondays/Wednesday/Friday – in office and available via email, or by appointment via Zoom/Teams/Planning Counter Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.

From: Anne Boston Parish <
Sent: Sunday, March 3, 2024 1:34 PM
To: Tricia Olsen <[email protected]>
City of Coronado Page 271
Attachment 2
City of Coronado Page 272
Attachment 2
City of Coronado Page 273
Attachment 2
City of Coronado Page 274
Attachment 2
On June 28, 1981, the Coronado Historical Association dedicated 34 Homes as Coronado Historical Landmarks. On that day, my late parents were honored to have the city dedicate Flora Ave, the Pickford-Boston House as a Coronado Historical Landmark.

Of note, on that day, my primary residence located at Loma Ave was dedicated as a Coronado Historical Landmark, and in contrast, the city has never disputed this property as a Coronado Historical Landmark. I have attached photos of the 1981 dedication pamphlet, the certificate of designation, and plaque. Said property has been in my family since the 1940’s, and upon the death of my late parents, I purchased said property from the Boston Family Trust. This home was not given to me, nor did I inherit it. It was my late fathers wish to keep the house in our family; in essence I purchased the home to honor his wish. In 2011, I paid $1.2M, and I have spent much of my hard earned money maintaining its overall beauty.

In 2011, and still a resident of Virginia, I spoke to Ms. Olsen because I was unfamiliar with the specifics of any historical designation. In 2011, and stated by Ms. Olsen, said property is/was of “No historic significance within Coronado”. At this time, I was only trying to understand Mills Act, and Ms. Olsen told me said property has/had NO historic significance within Coronado and would never qualify for Mills Act, because it had been “greatly altered”. This was due to the many alternations that occurred in the 1980’s1990’s to include: the enclosure of the front entry way, [this entry prior to being enclosed was open with arched windows and an arched doorway], exterior siding, a vinyl fence, a wall that has been extended, a circular driveway, vinyl windows, shutters and two 10 panel front French doors versus one solid arched door. This greatly altered exterior gives the overall appearance of said property being a “Cape Cod design” in contrast to how it was originally built in 1922, with a Hispanic design. I was able to locate an old photo of my late grandparents, me and my brother taken March of 1961 that clearly shows the house was originally stucco with wooden windows.

My letter serves to provide information that support my belief that the city survey is incorrect and without merit with its determination of Tier 2 for said property. As defined, “Recognizable as a particular architectural style but appears more than “unaltered or minimally altered from historic condition”. My opinion is the city survey was conducted without any historical analysis or makeup of said property. It is also my opinion; the city survey was based on an exterior plaque that would highlight said property as being “of historical significance” within Coronado. However in contrast to Ms. Olsen statement, “Said property has no historical significance within Coronado”, so the city survey incorrectly labeled said property, and as such, said property needs to be labeled Tier3.

While Ms. Olsen personal belief of my family home is of “no historical significance within Coronado”, I would be remiss, if I did not state; “the Pickford-Boston House is of great historical significance” to me. As part of the overall content of my letter, this statement by Ms. Olsen was not only wrong, it was extremely painful and very hurtful because I had just buried both parents who dearly loved Coronado. She basically, not City of Coronado Page 275
Attachment 2
knowing my family history, dismissed my family. How sad! I would have expected more from a city employee!
Said property is located on the corner of Flora and Isabella Avenue. It is one (1) of six (6) homes [1007 Flora, 1011 Flora, 1033 Isabella, 1035 Isabella, 1039 Isabella] built in or around 1922 that shared a common Hispanic design/theme. Additionally, said properties original exterior was very similar to the five (5) cottages on Flora and Isabella. However, said property has been “greatly altered” and no longer has its original exterior design when it was built. It should be noted, one (1) or more of these cottages are in Tier 3.

I am writing to request my home, Flora be classified as Tier 3. If this status is not corrected, I believe the city has incorrectly categorized said property. Additionally, of greater concern to me, by mislabeling said property, the city is restricting my personal freedom and will limit my ability to do any major construction or demonization without permission from the city. The premise of my argument is: In 2011, Ms. Olsen, who was representing the city, refused to acknowledge the historic significance of said property for Mills Act, due to its many exterior alternations. However, now the city has classified said property as “Recognizable as a particular architectural style but appears more than “unaltered or minimally altered from historic condition”. The lack of consistency is not only wrong; it send a huge message: Now, as a property owner, I have lost control of my property and in essence, for future home endeavors, this tier will cause me harm, hardship and potentially a great financial obligation.

Please review the attached photos and if the city supports the classification of said property, as Tier 2, I would like to understand your decision. While this letter is being sent through Tricia Olsen, who I have evoked within the body of my letter, I would appreciate your personal confirmation that my letter was received by you and reviewed by you. I will also need to be informed if this request is denied and the rationale in denying my request.

Respectfully submitted,
Anne Boston Parish
Attachments: 10
City of Coronado Page 276
Attachment 2
City of Coronado Page 277
Attachment 2
City of Coronado Page 278
Attachment 2
City of Coronado Page 279
Attachment 2
square footage, and historical features such as exposed, notched, and radiused rafter tails without fascia boards, commonplace in the post-war 1950's when lumber was scarce. The property is one of a very rare few that still enjoys a curved driveway to a right angle garage. Less than a dozen such homes survive in the Country Club subdivision. As another example, two small windows are centered on the front of the house. These were bathroom windows, designed for military personnel, because both bathrooms were not connected to the bedrooms. To this day one must "go down the hall" to use the bathroom. Former military personnel know what the small centered windows depict when seen from the street.

Not only does the house enjoy military significance as one of the last vintage military spec houses, it also enjoys historical significance for Coronado. The property was once owned by a member of the Pastor Family who "traded" Larry Lawrence the Crown Manor.

In comparison to the only two Tier 2 properties (one of which has now been scrapped) in the Country Club area, (1) 840 Cabrillo and (2) 841 Cabrillo, it is unclear how those two properties can be differentiated from 851 Balboa. All three were virtually the same, unaltered or minimally altered from historic condition and potentially eligible for City designation under Historic Designation Criterion C. This is particularly true when it comes to preservation of the distinctive characteristics and architectural style associated with military housing dating back to the 1950's.

I look forward to hearing from you about the Tier 3 classification and what this means. Thank you.

Bill Pate
4 City of Coronado Page 280
Attachment 2
City of Coronado Page 281
Attachment 2
City of Coronado Page 282
Attachment 2
From:

To:
clive poole
Tricia Olsen
Subject:

Date:

Margarita Avenue, Historic Significance Review.

Monday, March 4, 2024 4:20:38 AM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Dear Tricia
I'm in receipt of your letter of the 5th. February 2024 regarding the consideration in progress relative to the property at the above address.

The property was acquired in 2013 from Kim and Steve Wright. The Wrights had acquired the property approximately 8 years previously and rebuilt and added to the property, before moving to take up residence. I understand that all elevations and roofs were replaced, in addition to alterations and additions. I don't have any information regarding changes to the property prior to the Wrights acquiring the house.

I would like to register at this point that the house whilst superficially having a traditional, New England, appearance is a pastiche and, as far as I know, has no remaining old or architectural features.

We are not in the States at present returning to Coronado in October and would, therefore, appreciate you communicating by email. It would be helpful if you could advise me if there is anything further I should do at this point, as I believe it would be incorrect to view the house as a Tier I property.

Yours,
Clive Poole.

City of Coronado Page 283
Attachment 2
From:

To: Tricia Olsen
Subject:

Date:

Re: I AVE
Wednesday, February 7, 2024 5:40:57 PM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Oh, third question,
How was the review conducted?
Thanks, Steve
On Wednesday, February 7, 2024 at 05:38:39 PM PST, < wrote:

Hello,
I have a couple questions about the Tier placement on my property. 1) Are Craftsman Bungalows considered an element of a particular architectural style?
2) What appears to be substantially altered on my house? Just curious,
Thanks, Steve Renly
City of Coronado Page 284
Attachment 2
From:

To: Tricia Olsen
Subject:

Date:

HistoricalHome at
Saturday, February 24, 2024 12:22:19 PM
H Ave
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Dear Ms Olsen,
The City letter of February 5, lists our home at H Ave as built in1934. An appraisal listed it as built in 1922. Tom Rice (deceased) was born in 1922 in the house at 630 H Ave. Both houses are very similar. In my amateur opinion both houses were built by the same person at about the same time.

Our house underwent a significant remodel (down to the studs) in 1986. The street facing footprint of the house is the same. The front window was definitely enlarged. A master bedroom was added in the rear after 1950. We enlarged the from steps in 2015.

We intend to live here until we cannot maintain the house and would like to see it preserved if possible.

Thanks for your time.

Joseph (Mike) and Leigh Vizzier
City of Coronado Page 285
Attachment 2
From:

To:

Roderic Wolfe
Tricia Olsen
Subject:

Date:

Tier rating
Saturday, February 10, 2024 9:37:49 AM
CAUTION: This email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

Tricia Olsen,
I recently received a letter from the city of Coronado concerning my property at Cabrillo Ave., which was built in 1955. The letter states in part "Currently, your property is not yet 75 years old and is not subject to Historic Significance Review under the existing program."
if the only criteria used to make that determination is the age of the property, I assume that that might well change 2030 when the property is, at that point, 75 years old. Are there any other criteria currently used to make that determination, or is age the only factor?
Rod Wolfe
City of Coronado Page 286

THIS PAGE INTENTIONALLY LEFT BLANK

CITY COUNCIL STAFF REPORT
July 16, 2024 5h

AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A MULTI-YEAR EXTENSION

AGREEMENT WITH DAVIS FARR, LLP, TO PROVIDE INDEPENDENT PROFESSIONAL

CERTIFIED PUBLIC ACCOUNTANT (CPA) SERVICES FOR THE FISCAL YEARS ENDING JUNE 30, 2024, 2025, 2026, AND 2027
RECOMMENDATION:

Authorize the City Manager to execute a multi-year extension agreement with Davis Farr, LLP, to provide independent professional CPA services for the fiscal years ending June 30, 2024, 2025, 2026, and 2027.

BACKGROUND:

On June 4, 2013, the City Council adopted the “Independent Auditor Rotation” Policy (the “Policy"). The Policy states, “The City shall enter into multi-year agreements of at least five years and no more than ten years when obtaining the services of an independent auditor.” Davis Farr, LLP, has been conducting audits and related services for the City since Fiscal Year (FY) 2017-18 and has provided excellent services for the audit of the City’s financial statements, Housing Successor Agency audits, single audit, Agreed Upon Procedures (AUP) for select hotels, AUP for Gann limit, AUP for select concessionaires, and preparation of the California State Controller’s Report.

The City and Davis Farr, LLP, recently negotiated a multi-year extension agreement for $88,570 in the first year and a 5% annual fee adjustment for subsequent years. With the extension, the multi-year contract exceeds $100,000 and requires City Council authorization.

ANALYSIS:

Davis Farr, LLP, is a regional public accounting firm specializing in providing audit, tax and consulting services for over 45 years. The professional CPA services provided to the City will be coordinated out of Davis Farr’s Carlsbad office. The firm currently serves 16 governmental entities in the San Diego County area. Davis Farr, LLP, and its Partners are members of the American Institute of Certified Public Accountants (AICPA) and member of the AICPA’s Government Audit Quality Center.

In light of the policy, the staff recommends that the City Council provide authority for the City Manager to enter into a multi-year extension agreement with Davis Farr, LLP for independent, professional, certified public accountant services. This will allow for greater continuity and minimize disruption with the annual audit.

FISCAL IMPACT:

The Fiscal Year 2024-25 budget unit 100-14401 includes funding for claims administration services. The term of the agreement is four years through March 31, 2028, with a not-to-exceed cost of $88,570 in the first year, and each subsequent year subject to 5% cost adjustments.

ALTERNATIVE:

City of Coronado Page 287
The City Council could direct that staff execute an extension agreement with a term of less than four years or direct staff to take different actions.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice is required.

ATTACHMENTS:

1. Davis Farr Extension FY 2024-2027
Submitted By: Administrative Services Department / John Kim City of Coronado Page 288
Attachment 1

NOTIFICATION OF EXTENSION OF

PROFESSIONAL SERVICES AGREEMENT FOR

INDEPENDENT FINANCIAL AUDIT SERVICES
NOTICE: Shannon Ay ala, CPA, Partner
Davis Farr, LLP
2301 Dupont Drive
Irvine, CA 92612
The City of Coronado, a public body, corporate and politic (hereinafter "CITY"), a party to that certain professional services agreement (hereinafter "Agreement"), executed on or about April 3, 2018, by and between CITY and Davis Farr, LLP (hereinafter "AUD[TOR"), DOES HEREBY EXTEND the Agreement until March 31,2028.

The term of the Agreement, by this extension, shall be in effect until March 31, 2028, provided however, that AUDITOR'S work shall continue beyond March 31,2028, if necessary to complete the work described in the attached Original Contract (Attachment B), for the year ending June 30, 2027.

This extension binds and benefits both Parties and any successors or assigns. This document including the attached Original Agreement (Attachment B) and First Extension Agreement (Attachment C), is the entire Agreement between the Parties.

The fee schedule for this contract extension is attached in Attachment A. All other terms and conditions of the Original Contract remain unchanged.

The contract may not be extended for additional terms pursuant to City of Coronado Administrative Procedure #325, Section II.

Dated: 2024
THE CITY OF CORONADO:

Tina Friend, City Manager
Approved as to Form:

Johanna Canlas, City Attorney Date
City of Coronado Page 289
Attachment 1
Attest:

Kelsea Holidn, MMC, City Clerk Date
Dated: _,2024
CONTRACTOR:

Davis Farr, LLP hereby accepts the extension of the Agreement for four (4) years unless earlier terminated by one or both of the parties thereto.

Dated: 2024
Shannon Ay ala, CPA
Partner
Attachment A: Fee Schedule FY 2024-2027
Attachment B: Original Agreement
Attachment C: First Extension Agreement
City of Coronado Page 290
Attachment 1

CIW OF CORONADO
Fee Schedule

SERVICE
2023-2024 2024-2025 2025-2026 2026-2027 Total

1. Audit of the basic financial statements of the City of Coronado*

2. Audit of the Successor Agency of the City of Coronado

3. GANN Limit

4. Agreed Upon Procedures Transient Occupancy Tax - 6 hotels

5. Agreed Upon Procedures Concessionaire - 4 Concessionairs

5. State controller report

7. A Single Audit in accordance with 2 CFR 2OO, if necessary**

TOTAL NOT TO EXCEED
s 45,575.00
8,350.00
575.00
15,750.00
10,500.00
4,725.00
2,995.00
t_qs,s?ogg
s 47,g5o.oo
8,750.00
600.00
15,525.00
11,025.00
4,960.00
3,125.00
S gz,gas.oo
S so,aso.oo
9,175.00
530.00
17,350.00
11,575.00
5,200.00
3,275.00
S gz,sss.oo
S 52,850.00
9,635.00
660.00
L8,225.O0
12,150.00
5,450.00
3,440.00
S toz,+zo.oo
S t9s,835.00
35,910.00
2,465.00
82,850.00
60,250.00
20,345.00
12,835.00
S+tt,+go.oo
+Preparation of ACFR will be billed at the firms average hourly rate of $150 per hour. +*Thesingleauditfeeisforonemajorprogram. lntheeventtheCityisrequiredtohavemorethanonemajorprogramtestedas City of Coronado Page 291
+ DavisFarr

CERTIFIED PUBLIC ACCOUNTANTS
Attachment B
Attachment I
Davis Farr LLP
2301 Dupont Drirr' I Strite 200 | lrt irrt'. C.\ 92(rll \,lcrirr: 9J9.-17..1)(o2O | [ crx: 9Jq.2[r3 5)20
April 3, 2018
City of Coronado
Emad Gewaily
1825 Strand Way
Coronado, CA 92118
Dear Emad,
Attached please find the signed copy of the Agreement for Professional Audit Services. As requested, I have kept one for our files.

We look forward to working with you and your team this summer.

Sincerely,
ftfr'*
Jennifer Farr, CPA
Partner
City of Coronado Page 292
Attachment 1
AGRBEMENT FOR PROFB$STONAL SERVICES.
qA,vIE -F'ABB.,LLB
This AGREEMENT is made and entered into as of the date of execution by the City of Coronado, a municipal corporation, hereinafter referred to as "CITY'' and Davis Fan, LLP, hereinafter referred to as "AUDITOR." CITY and AUDITOR are collectively referred to herein as the "PARTIES."

RECITALS
l. The CITY requires the services of an independent auditor to provide professional auditing and agreed upon procedures services. The work to be performed by AUDITOR shall be referred to herein as the "DESCRIBED SERVICES."

2. On January 17,2018, the CITY issued a Request for Proposal ("RFP") for Certified Public Accountant Services, which is attached hereto as Attachment C and incorporated herein by this reference. AUDITOR responded to the RFP on or about February 5, 2018 (the "Proposal"), which is attached hereto as Attachment D and incorporated herein. Based on the Proposal, City staffrecommended an award of contact to the AUDITOR for the services provided therein.

3. AUDITOR represents itself as being a professional certified public accounting firm, possessing the necessary experience, skills and qualifications to provide the services required by the CITY. AUDITOR wamants and represents that it has the necessary staff to deliver the services within the time frame herein specified.

4. On March 20,2078, the City Council for the City authorized the City Manager to execute this Agreement.

5. The CITY's Director of Adminisffative Services, Jim Krueger shall serve as the "Contract Officer for this AGREEMENT and has the authority to direct the AUDITOR, approve actions, request changes and approve additional services. Any obligation of the CITY shall be the responsibility of the Contract Officer.

NOW, THEREFORE, in consideration ofthese recitals and the mutual covenants contained herein, CITY and AUDITOR agree as follows:

City of Coronado 1 Page 293
Attachment I

1.0 TERM OF THE AGREEMENT

1.1 This AGREEMENT shall be effective beginning the day, month and year of the execution of this document by the CITY. The AGREEMENT shall be in effect for a term of five years or until March 20,2023, provided, however, that AUDITOR's work shall continue beyond March 20,2023, if necessary to complete the work described in ATTACHMENT A for the year ending June 30, 2022. The CITY shall have the option to extend the AGREEMENT for one five-year term. No adjustment to the fee schedule described in ATTACHMENT B is allowed during the term of the AGREEMENT.

1.2 The AUDITOR shall corlmence the performance of services immediately after the fee and schedule are agreed upon and a written Notice to Proceed is issued.

1.3 This AGREEMENT may be terminated in accordance with the provisions contained in this AGREEMENT.

2.0 AUDITOR'S OBLTGATIONS AND SCOPE OF WORK (ATTACHMENT A)

2.1, AUDITOR shall provide the CITY with the professional services for the projects, which are described in ATTACHMENT A, hereinafter referred to as "DESCRIBED SERVICES."

2.2 AUDITOR shall perform all the tasks required to accomplish the DESCRIBED SERVICES in conformity with the applicable requirements of Federal, State and local laws in effect at the time that the scope of work is substantially completed by the AUDITOR. a. The AUDITOR is responsible for ensuring the professional quality, technical accuracy, and coordination of all services and documents furnished by the AUDITOR under this AGREEMENT.
b. The AUDITOR shall be obligated to comply with applicable standards of professional care in the performance of the DESCRIBED SERVICES. c. The AUDITOR shall, without additional compensation, correct or revise any DESCRIBED SERVICES, which do not meet the foregoing professional responsibility standards.

2.3 During the term of this AGREEMENT, AUDITOR shall maintain professional certifications as required in order to properly comply with all applicable Federal, State and local laws.

2.4 The CITY's review, approval or acceptance of, or payment for, the services required under this AGREEMENT shall not be construed to operate as a release or waiver of any rights of the CITY under this AGREEMENT or of any cause of action arising out of AUDITOR's performance of this AGREEMENT, and AUDITOR is responsible to the CITY for all damages to the CITY caused by the AUDITOR's performance of any of the services under this AGREEMENT. 2 City of Coronado Page 294
Attachment 1

2.5 Conflict of lnterest and Political Reform Act Obligations if determined to be applicable - according to ATTACHMENT E - CONFLICT OF INTEREST DETERMINATION.

Consultant shall at all times comply with the terms of the Political Reform Act and the local Conflict of Interest Ordinance. The level of disclosure categories shall be set by the City and shall reasonably relate to the DESCRIBED SERVICES provided by AUDITOR under this AGREEMENT.

3.0 PAYMENT (ATTACHMBNT B)

3.1 AUDITOR is hired to render the DESCRIBED SERVICES and any payments made to AUDITOR are full compensation for such services.

3.2 The amount of payment to AUDITOR for providing the DESCRIBED SERVICES is set forth in ATTACHMENT B. No payment shall be allowed for any reimbursable expenses unless specifically described in ATTACHMENT B.

3.3 Payment for all undisputed portions of each invoice shall be made within 45 days from the date of the invoice.

4.0 CITY'S OBLIGATIONS

4.1 CITY shall provide information as required to complete the engagement. AUDITOR shall provide detailed lists of required schedules.

IRESERVEDI

CHANGES TO THB SCOPE OFWORK

6.1 The AUDITOR shall not perform work in excess of the DESCRIBED SERVICES without the prior written approval of the Contract Officer. All requests for extra work shall be by written Change Order submitted to the Contract Officer and signed prior to the commencement of such work. Fees for additional work will be negotiated on a fixed fee basis. Additional work and services may also be subject to City Council approval.

6.2 The CITY may unilaterally reduce the scope of work to be performed by the AUDITOR.

Upon doing so, CITY and AUDITOR agree to meet in good faith and confer for the purpose of negotiating a deductive change order.

7.0 ENTIRE AGREBMENT

7.1 This AGREEMENT, along with all Exhibits referenced herein, sets for*r the entire understanding of the PARTIEs with respect to the subject matters herein. There are no other understandings, terms, or other agreements, expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this

5.0 6.0
3 City of Coronado Page 295
Attachment 1
AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

7.2 No verbal agreement or conversation with any officer, agent or employee of the CITY, either before, during or after the execution of this AGREEMENT, shall affect or modifr any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle AUDITORto any additional payment whatsoever.

8.0 TERMINATION OF AGREEMENT

8.1 In the event of AUDITOR's failure to timely or diligently prosecute, deliver, or perfonn the DESCRIBED SERVICES, the CITY may terminate this AGREEMENT for cause by notifying AUDITOR by certified mail of said termination. Thereupon, AUDITOR shall (l) cease work and within five (5) working days, (2) assemble all documents owned by the CITY and in AUDITOR's possession, and deliver said documents to the CITY, and (3) place all work in progress in a safe and protected condition. The Contract Officer shall make a determination of the percentage of work that AUDITOR has performed, which is usable and of worth to the CITY. Based upon that finding, the Contract Offrcer shall determine any final payment due to AUDITOR.

8.2 This AGREEMENT may be tenninated by the CITY, without cause, upon the giving of fifteen (15) days written notice to the AUDITOR. Prior to the fifteenth (l5th) day following the giving of the notice, the AUDITOR shall assemble the completed work product to date, and put same in order for proper frling and closing, and deliver said product to the CITY. The AUDITOR shall be entitled to just and equitable compensation for any satisfactory work completed. The Contract Officer and AUDITOR shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses. AUDITOR hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

9.0 OWNERSHIP OF DOCUMENTS

9.1 All working papers and reports must be retained at the AUDITOR's expense for a minimum of seven (7) years, unless the firm is notified in writing by the CITY of the need to extend the retention period. The AUDITOR will be required to make working papers available to the CITY or any government agencies included in the audit of federal grants. In addition, the AUDITOR shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. 1O.O STATUS OF AUDITOR
l0.l AUDITOR shall perform the services provided for herein in a manner of AUDITOR's own choice, as an independent contractor and in pursuit of AUDITOR's independent calling, and not as an employee of the CITY. AUDITOR shall be under control of the CITY only as to the result to be accomplished. AUDITOR has and shall retain the right to exercise frrll control and 4 City of Coronado Page 296
Attachment 1
supervision of all persons assisting the AUDITOR in the performance of DESCRIBED SERVICES hereunder, the CITY only being concerned with the finished results of the work being performed. AUDITOR shall confer with the CITY at a mutually agreed frequency and inform the CITY of incremental work/progress as well as receive direction from the CITY. Neither AUDITOR nor AUDITOR's employees shall be entitled in any manner to any employment benefits, including but not limited to employer paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the parties that neither ALIDITOR nor its employees are to be considered employees of CITY, whether "common law" or otherwise, and AUDITOR shall indemni$, defend and hold CITY harmless from any such obligations on the part of its officers, employees and agents.

11.0 ASSIGNMENT OF CONTRACT AND NAMED INDIVIDUALS

11.1 AUDITOR shall not assign this AGREEMENT, or any part thereof, or any monies due hereunder, without the prior written consent of the Contract Officer which shall not be unreasonably withheld.

IL.z AUDITOR agrees that the individuals named below shall be personally assigned to the project to provide supervision and have responsibility for the work during the entire term of this AGREEMENT. No substitutions to these named individuals shall be made without prior approval of the Contract Officer:

Partner Jerurifer Farr
Title Narne
Audit Manaser Shannon Ayala
Title Narne
I2,O COVENANT AGAINST CONTINGENT FEES
L2.l AUDITOR warrants that it has not employed or retained any company or person, other than a bona fide employee working for AUDITOR, to solicit or secure this AGREEMENT, and that AUDITOR has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability or, at the CITY's discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

13.0 INDEMNITY - HOLD HARMLESS

13.1 AUDITOR expressly warrants that the work to be performed pursuant to this AGREEMENT shall be performed in accordance with the standards specified in Arlicle 2.2, Where approval by the CITY or Contract Oflicer or other representative of the CITY is indicated, City of Coronado 5 Page 297
Attachment 1
it is understood to be conceptual only and does not relieve the AUDITOR of responsibility for complying with all laws, codes and industry standards.

13.2 To the extent permitted by law, AUDITOR, tluough its duly authorized representative, agrees that CITY and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, 'CITY Indemnitees") shall have no liability to AUDITOR or any other person for, and AUDITOR shall indemnify, protect and hold harmless CITY [ndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "claims"), which CITY Indemnitees may suffer or incur or to which CITY Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property,loss of use of property, economic loss or otherwise occurring as a result of the AUDITOR'S negligent performance of any services under this AGREEMENT, or by the negligent or willful acts or omissions of AUDITOR, its agents, officers, directors, sub-consultants or employees, committed in performing any of the services under this AGREEMENT.

13.3 AUDITOR's obligation herein does not extend to liabilities, claims, demands, causes of action, losses, damages or costs that arise out of the intentional wrongful acts, violations of law, or breach of obligation hereunder of the CITY or its elected and appointed boards, officials, officers, agents, employees and volunteers.

L3.4 The AUDITOR shall provide a defense to the CITY's Indemnitees, or at the CITY's option, reimburse the CITY's lndemnitees for all costs, attorneys' fees, expenses and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the AUDITOR is obligated to indemnify, defend and hold harmless the CITY pursuant to this AGREEMENT.

13.5 This provision shall not be limited by any provision of insurance coverage the AUDITOR may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. This provision shall survive expiration or termination of this AGREEMENT.

14.0 INSURANCE

14.1 AUDITOR shall obtain and, during the term of this AGREEMENT, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance from an insurance company authorized to do business in the State of California in insurable amounts of not less than one million dollars ($1,000,000) per occurrence and two million dollars (52,000,000) aggregate. For professional liability insurance, the policy shall be on a claims made and in the aggregate basis. The insurance policies shall provide that the policies shall remain in full force during the life of the AGREEMENT, and shall not be canceled without thirty (30) days prior written notice to the CITY from the insurance company. Statements that the carrier "will endeavor" and "failure to mail such notice shall impose no obligation or liability upon the company, its agents or representatives," will not be acceptable on insurance certificates.

City of Coronado 6 Page 298
Attachment 1

14.2 CITY, its officers, officials, employees and representatives shall be named as additional insureds on the required general liability and automobile liability policies. All policies shall contain a provision stating that the AUDITOR's policies are primar.v insurance and that insurance (including self-retention) of the CITY or any named insured will not be called upon to contribute to any loss. This provision shall apply regardless of any language of the general liability and automobile liability policy maintained by AUDITOR during the term of this AGREEMENT.

14.3 Before AUDITOR shall employ any person or persons in the performance of the AGREEMENT, AUDITOR shall procure a policy of workers' compensation insurance as required by the Labor Code of the State of California or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

14.4 AUDITOR shall furnish certificates of said insurance and policy endorsements to the Contract Offrcer prior to commencement of work under this AGREEMENT. Failure by the Contract Officer to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of AUDITOR to procure or maintain in fuII force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph 8.2 above.

14.5 The CITY reserves the right to reviewthe insurance requirements of this section during the effective period of the AGREEMENT and to modifu insurance coverages and their limits when deemed necessary and prudent by City's Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions or other relevant factors. The AUDITOR agrees to make any reasonable request for deletion, revision or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions or established by law or regulation binding upon either party to the contract or upon the underwriter of any such policy provisions). Upon request by CITY, AUDITOR shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

14.6 Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY's option, the AUDITOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

14.7 CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue ofthe payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

15.0 DISPUTES

15.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:

City of Coronado 7 Page 299
Attachment 1
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the AUDITOR shall prepare a written position statement containing the party's fulI position and a recorlmended method of resolution and shall deliver the position statement to the Contract Officer.
b. Within five (5) days of receipt of the position statement, the Contract Officer shall prepare a response statement containing the responding party's full position and a recommended method of resolution.
c. After the exchange of statements, if the dispute is not thereafter resolved, the AUDITOR and the Contract Officer shall deliver the statements to the City Manager for the Manager' s determination.

15.2 If the dispute remains unresolved, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law.

16.0 GENERAL PROVISIONS

16.1 Contract Officer. The Director of Administrative Services shall serve as the CITY's "Contract Officer" for this AGREEMENT and has the authority to direct the AUDITOR, approve actions, request changes, and approve additional services within her/tris authority. Any obligation ofthe CITY shall be the responsibility of the Contract Officer. Excepting the provisions pertaining to dispute resolution, no other party shall have any authority under this AGREEMENT unless specifically delegated in writing.

16.2 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of Califomia and any action brought relating to this AGREEMENT shall be held exclusively in a state court in the County of San Diego. AUDITOR hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394.

16.3 Business License. AUDITOR and any subcontractors are required to obtain and maintain a City Business License during the duration of this AGREEMENT.

16.4 Drafting Ambiguities. The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

16.5. Conflicts Between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control.

If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code City of Coronado 8 Page 300
Attachment 1
and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body ofthis AGREEMENT, the Exhibits, and laws, nrles, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency conceming this AGREEMENT.

16.6. Non-Discrimination. AUDITOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religiorg ancesty, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. AUDITOR shall take affrmative action to insure that applicants are employed and that employees are teated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. AUDITOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.O NOTICES
l7.l Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. For the purposes hereof, unless otherwise provided in writing by the parties hereto:
a. The address of the CITY, and the proper person to receive any notice on the CITY's behalf, is:

City of Coronado
Administrative Services
1825 Strand Way
Coronado, CA 9211 8-3005
Attn: Jim Krueger, Contract Officer
Tel. No. (619) 522-7309; Fax (619) 522-2409
b. The address of the AUDITOR, and the proper person to receive any notice on the AUDITOR's behalf, is:

Jennifer Farr, CPA, MBA, Partner
Davis Farr, LLP
2301 Dupont Drive, Suite 200
Irvine, CA 92612
City of Coronado 9 Page 301
Attachment 1
I8.O ATTORNEYS'FEES

18.1 In the event that one party incurs expenses that are reasonable in amount and necessarily incurred in enforcing the provisions of this AGREEMENT, including attorneys' fees and costs, such party shall be entitled to recover from the other party reimbursement for those costs, including attorneys' fees, but only those incurred solely and directly related to the term of this AGREEMENT successfully enforced. The court shall determine which of the attorneys' fees incurred by the party are properly awardable.

19.0 PROFESSIONAL AUDITOR'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

19.1 AUDITOR certifies that AUDITOR is aware of the requirements of the [mmigration ReformandControlActof 1986(8USC l101-1525)andhascompliedandwillcomplywiththese requirements, including but not limited to verifying the eligibility for employment of all agents, employees, and subcontractors that are included in this AGREEMENT. 2O.O ADDITIONAL PROVISIONS

20.I Consequential Damages. Neither party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them.

20.2 Responsibility for Others. AUDITOR shall be responsible to CITY for its services and the services of its subcontractors. AUDITOR shall not be responsible for the acts or omissions of other parties engaged by CITY nor for their means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.
203 Representation. The AUDITOR is not authorized to represent the CITY, to act as the CITY's agent or to bind the CITY to any contractual agreements whatsoever.

20.4 Third'Party Review of Work Product (Peer Review). At the option of the CITY, a review of the AUDITOR's work product may be performed by an independent expert chosen by the CITY. [n such case, the AUDITOR agrees to confer and cooperate fully with the independent expert to allow a thorough review of the work product by the expert. Such review is intended to provide the CITY a peer review of the concepts, methods, professional recommendations and other work product of the AUDITOR. The results of this review will be furnished to the CITY and shall serve to assist the CITY in its review of the AUDITOR's deliverables under this AGREEMENT.

AUDITOR shall be compensated by the CITY on a time and materials basis for the time and costs necessary to comply with this section 20.4.

20.5 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies City of Coronado 10 Page 302
Attachment 1
or any other remedy or relief which may be provided by law, whether or not stated in this AGREEMENT.

20.6 Waiver. No waiver by either party of a breach by the other party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition herein contained. No waiver of any default of either party hereunder shall be implied from any omission by the other pany to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect default other than as specified in said waiver.

20.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either party will be excused from performance of such portion or portions of this AGREEMENT as shall be found to be illegal or unenfbrceable without affecting the remaining provisions of this AGREEMENT.

21. Signatures. Each signatory and party hereto hereby warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

AUDITOR: CITY:

By: By:

Rlair King
City Manager
Date: s /-=/r*
A,
Partner
Date: 4tr
ATTACHMENT A _ SCOPE OF WORK
ATTACHMENT B _ PAYMENT FOR SERVICES
ATTACHMENT C _ CITY OF CORONADO RFP
ATTACHMENT D - DAVIS FARR, LLP (Proposal)
ATTACHMENT E _ CONFLICT OF NTEREST
City of Coronado ll Page 303
Attachment 1

ATTACHMENT A

PROFESSIONAL CERTIFIED PUBLIC ACCOTTNTANT SERVICES

SCOPE OF WORK
The selected independent auditor will be required to perform the following tasks:

1. The Auditor will perform an audit on all funds of the City of Coronado with the objective of expressing an opinion as whether the financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the faimess of the combining individual fund statements and schedules when considered in relation to the financial statements taken as a whole. The audit will be conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States.

2. The Auditor will perform an audit on the City of Coronado's Housing Successor's compliance with the California Health and Safety Code Sections applicable to California Housing Successor Agencies. The audit will be conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States.

3. The Auditor will perform a Single Audit of all Federal Grants, if applicable, in accordance with the Single Audit Act Amendments of 1996 and the provisions of OMB Circular 4-133.

4. The Auditor shall issue a separate "management letter" in accordance with Statement on Auditing Standards (SAS) ll4, The Auditor's Communication with Those Charged with Governance.

5. The Auditor shall issue a separate o'internal control letter" in accordance with SAS ll5, Communicating Internal Control Related Matters ldentiJied in an Audit.

6. The Auditor shall prepare the Annual State Controller's Reports for the City of Coronado as required by the Califomia State Controller's Office.

7. The Auditor shall perform "Agreed upon Procedures" for not to exceed six hotels in each fiscal year to test the collection of Transient Occupancy Tax.

8. The Auditor shall perform "Agreed-upon Procedures" pertaining to the City's GANN Limit (Appropriations Limit) and render a letter annually to the City regarding compliance.

9. The Auditor will perform "Agreed upon Procedures" for not to exceed four in each fiscal year in relation to several City contractual relationships.

City of Coronado T2 Page 304
Attachment 1

ATTACHMENT B

PROFESSIONAL CERTIFIED PUBLIC ACCOUNTANT SERVICES

PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: Payments to the AUDITOR for the DESCRIBED SERVICES shall be made in the form of monthly payments due for the percentage of work performed on each Phase as a percentage of the total fee for the Phase. All invoices submitted by the AUDITOR shall show an hourly reconciliation of time spent on each Phase. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

For performance of each Phase or portion thereof as identified below, CITY shall pay a fixed fee associated with the Phase of the DESCRIBED SERVICES in the amount and at the time or milestones set forth.

Service
Fiscal Year
20t7-18 2018-19 2019-20 2020-21 202L-22
City Audit and Related Reports $ 38,000 s 38,7 60 $ 39,535 $ 40,326 $ 4l,l 33 Housing Successor Agency Audit 7,000 7,140 7,283 7,429 7,578 Single Audit* 2,500 2,550 2,601 2,653 2,706
Agreed-Upon-Procedures for 6 hotels 13,200 13,464 13,733 14,008 14,288 Ageed- Upon-Procedures for Gann Limi t s00 510 520 s30 540 Agreed-Upon-Procedures for 4 Concessionaires 8,800 8,976 9, 156 9,339 9,526 California State Controller's Report 4,000 4,080 4,162 4,245 4,330 Total for Fiscal Year $ 74,000 $ 75,480 $ 76,990 $ 78,530 $ Eo,lol * The single audit fee includes one major program. Additional major programs, if necessary, can be audited for $2,000 each.

B. REIMBURSABLE SERVICES - "None."
l3 City of Coronado Page 305
Attachment 1

ATTACHMENT E

PROFESSIONAL CERTIFIED PUBLIC ACCOIINTANT SERVICES
C.qNFLICT Q-LINTERE ST DETPRMINATION
Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. Consultant shall immediately disqualiff itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. "Consultantl" means an individual who, pursuant to a contract with a state or local agency
(A) Makes a governmental decision whether to:

Approve a rate, rule or regulation;
Adopt or enforce a law;
Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; Authonze the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; Grant City approval to a plan, design, report, study, or similar item; Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staffcapacity with the City and in that capacity participates in making a govemmental decision as defined in Regulation 18702.2 or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code. t The City's Conflict of Interest Code and the Political Reform Act refer to "consultants," not "contractors." The City's professional services agreements might refer to the hired professional as a "contractor," not a "consultant,'n in which case the Conflict of Interest Code may still apply. The Conflict of lnterest Code, however, does not cover public works contractors.
1 2
3 4
5 6
7 City of Coronado t4 Page 306
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Attachment 1

DIS CLO SURE, DETERMINATION
Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.

No disclosure required.
n2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, ConsultantiContractor shall file, with the City Clerk ofthe City of Coronado in a timely manner as required by law, a Statement of Economic Interest (Form 700) as required by the City of Coronado Conflict of lnterest Code, and the Fair Political Practices Commission, to meet the requirements of the Political Reform Act. *
Signature
Name
Date
Department
/vl driA &/, J-c'/ tr
City Manager Approval of Determination
*The Consultant's disclosure of investments, real property, income, loans, business positions and gifts, shall be limited to those reasonably related to the project for which CONSULTANT has been hired by the CITY. The scope of disclosure for CONSULTANT is attached hereto as Attachment B- 1.
l5
rlL
*"4fr7)n)a€s' ,Qt, n t4 /n1t o. SCt Vt ($(:

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City of Coronado Page 307
Attachment 1
ATTACHMENT E.l

AUDITING SPRVICES

CONFLICT OT INTEREST SCOPE OF DISCLOSURE
(For use in preparing California Form 700)
Investments: "Investment" means a financial interest in any business entity engaged in the business of [insert types of businesses, e.g., if Consultant is working on a public works project, he or she should disclose investments in contracting firms, building material suppliers, design firms, etc.l
Real Property: "Real property" interests are limited to real property in the city of Coronado, wherever located.

Sources of Income: o'sources of income" means income (including loans, business positions, and gifts) of the Consultant, or the Consultant's spouse or domestic partner in excess of $500 or more during the reporting period from sources that are business entities engaged in the business of [insert types of businesses, e.g., if Consultant is working on a public works project, he or she should disclose investments in contracting firms, building material suppliers, design firms, etc.] City of Coronado t6 Page 308
DocuSign Envelope lD: 47A3E301 -F668 -4012-8815-C1 4607EAF 51 4 Attachment C
Attachment 1
NOTICE: Shannon Ay ala, CPA, Partner
Davis Farr, LLP
2301 Dupont Drive
Irvine, CA 92612
The City of Coronado, a public body, corporate and politic (hereinafter "CITY"), aparty to that certain professional services agreement (hereinafter o'Agreement"), executed on or about April 3, 2018, by and between CITY and Davis Farr, LLP (hereinafter "AUDITOR"), DOES HEREBY EXTEND the Agreement until June 30, 2024.

The term of the Agreement, by this extension, shall be in effect until June 30, 2024, provided however, that AUDITOR'S work shall continue beyond June 30, 2024,if necessary to complete the work described in the attached Original Contract (Attachment A), for the year ending June 30, 2023.

This extension binds and benefits both Parties and any successors or assigns. This document including the attached Original Contract (Attachment A), is the entire Agreement between the Parties.

The fee schedule for this contract extension is $59,350, as stated below. All other terms and conditions of the Original Contract remain unchanged.

Audit of the City*
State Controller Report
Audits & Financial Reports of the Coronado
Housing Successor Agency
uniform Guidance Single Audit of
Federal Grants of the City**
Appropriations Limit Review
Total for fiscal year ending June 30, 2023
$43,500
4,500
7,950
2,950
550
$59,350
*Preparation of the linancial statements will be billed hourly at $150 per hour. *Single audit price includes one major program. A price adjustment of $2500 will be made for each additional major program
The contract may be extended for an additional four-year term or for four one-year terms, through March of 2028 pursuant to Section 1.1 .

NOTIFICATION OF EXTENSION OF

PROFESSIONAL SERVICES AGREEMENT FOR

INDEPENDENT FINANCIAL AUDIT SERVICES
City of Coronado Page 309
DocuSign Envelope lD: 47A3E301 -F668-4012-881s-C1 4607EAFs14 Attachment 1
Dated: April24 2024
THE CITY OF CORONADO:

Tina Friend, City Manager
Approved as to Form:

April 22,2024
Johanna Canlas, City Attorney Date
Attest:

April 24,2024
Kelsea Holi&n, MMC, City Clerk Date
Dated i April}4 ,2024
CONTRACTOR:

Davis Farr, LLP hereby accepts the extension of the Agreement for a one (l) year unless earlier terminated by one or both of the parties thereto.

Dated: April 24 ,2024
Shannon Ayala, CPA
Partner
Attachment A: Original Agreement
City of Coronado Page 310

CITY COUNCIL STAFF REPORT
July 16, 2024 5i
ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AMENDING ITS FISCAL YEAR 2024-25 PERSONNEL AUTHORIZATION AND COMPENSATION PLAN TO INCORPORATE COMPENSATION AND BENEFIT CHANGES” RECOMMENDATION:

Adopt “A Resolution of the City Council of the City of Coronado, California, Amending its Fiscal Year 2024-25 Personnel Authorization and Compensation Plan to incorporate Compensation and Benefit Changes” to adjust the salary for the Director of Police Services (Police Chief).

BACKGROUND:

The Personnel Authorization and Compensation Plan (PACP) enumerates the number of authorized positions and classifications and the approved pay ranges for all classifications. When compensation, benefit, or classification adjustments occur, the City Council is presented with them.

The complete PACP and the Memoranda of Understanding (MOU) for the Coronado Police Officers’ Association (CPOA), Coronado Firefighters Association’ (CFA), and American Federation of State, County and Municipal Employees (AFSCME), Local 127 can be found at:
https://www.coronado.ca.us/186/City-Employment-Salaries-Memoranda-of-Un and are available for review in the City Clerk’s office.

ANALYSIS:

When changes in compensation, benefit, or classifications occur, it is important to amend the PACP or applicable MOU to reflect the changes for CalPERS purposes and for public transparency.

In early 2024, the City of Coronado held a recruitment for the next Director of Police Services, also referred to as the Police Chief. The applicant pool did not include many individuals from San Diego area law enforcement agencies. Based upon feedback, the City learned that one contributor to the low local applicant pool may have been the salary band for the position.

Staff conducted a salary survey which found that the City of Coronado Director of Police Services (Police Chief) compensation is within the lower tier of comparator cities and below the San Diego area median for similar positions. Staff recommends a salary adjustment of seven percent (7%) for the position of Director of Police Services (Police Chief). This would bring the Director of Police Services’ pay range to $212,685 - $252,966. The adjustment will enhance the City’s ability to attract high-quality candidates, including from San Diego area law enforcement agencies, without creating significant internal compensation compaction.

The above amendments will not change the number of FTEs; as a result, the PACP will continue to reflect a total of 254.75 authorized positions. If approved, the salary change will be reflected in the Fiscal Year 2024-25 Personnel Authorization and Compensation Plan.

City of Coronado Page 311
FISCAL IMPACT:

Increasing the salary band of the Director of Police Services by seven percent (7%) will have an estimated fiscal impact of $19,860 for Fiscal Year 2024-25, which will be offset by the benefit savings during the period the Interim Chief remains in the position. As such, no additional appropriation is requested to the FY 2024-25 Police Services personnel budget (10021101-7000) for the proposed change at this time.

ALTERNATIVE:

The City Council may not adopt the Resolution and direct staff to take different actions.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Resolution No. 2024-46
Submitted By: Administrative Services Department / John Kim City of Coronado Page 312
Attachment 1
RESOLUTION NO. 2024-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, AMENDING ITS FISCAL YEAR
2024-25 PERSONNEL AUTHORIZATION AND COMPENSATION

PLAN TO INCORPORATE COMPENSATION AND BENEFIT

CHANGES
WHEREAS, the City Council is desirous updating the Personnel Authorization and Compensation Plan (PACP) when approved compensation, benefit, or classification adjustments occur; and
WHEREAS, a recent salary survey demonstrated the City of Coronado Director of Police Services pay band is below San Diego area median; and
WHEREAS, to enhance competitive recruitment the pay band for the Director of Police Services will increase by seven (7) percent effective the beginning of the next pay period; and WHEREAS, a seven percent increase will bring the pay band for the Director of Police Services to $212,685 - $252,966; and
BE IT RESOLVED, that the above recitations are true; and BE IT FURTHER RESOLVED, that the updated pay band for the Director of Police Services is reflected in Section 2 of PACP.

PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this sixteenth day of July, 2024 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
____________________________________
RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
City of Coronado Page 313

THIS PAGE INTENTIONALLY LEFT BLANK

CITY COUNCIL STAFF REPORT
July 16, 2024 5j

AUTHORIZE THE CITY MANAGER TO AWARD A CONTRACT TO SALEM & BIDDLE FOR CROSSING GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $338,643.00 AND

PROVIDE AUTHORITY TO THE CITY MANAGER TO EXERCISE A FUTURE RENEWAL

OPTION FOR YEARS FOUR AND FIVE OF THE AGREEMENT
RECOMMENDATION:

Authorize the City Manager to award a contract to Salem & Biddle for three (3) years with twoone year renewal options for crossing guard services in the amount of $338,643.00 and authorize the City Manager to exercise future renewal options for years four and five.

BACKGROUND:

The Police Services Department last solicited for crossing guard services in April of 2019. Salem & Biddle was selected and has provided service since that time; however, that agreement expired at the end of the 2023-24 school year. Per Coronado Municipal Code 8.04 and Administrative Policy #401, a full and open solicitation is required as the annual contract value exceeds $100,000.

ANALYSIS:

In accordance with Coronado Municipal Code 8.04, a Request for Proposal (RFP) was published on June 14, 2024. Bids were opened on July 1, 2024, and only one submittal was received in response to the RFP. Historically, it has been difficult to attract multiple vendors to compete for this contract due to the relatively low volume of the services needed combined with irregular staffing times. Staff reviewed the submittal package, checked references, and recommends that the City Manager award a contract to Salem & Biddle. They were the City’s most recent contractor and have a proven history of delivering a high quality of service in key areas near Coronado schools where foot and bicycle traffic are heavy during school hours.

FISCAL IMPACT:

The proposed crossing guard services contract will not exceed $338,643.00. The first-year expense is programmed in the FY 2024-25 Police Services Division (10021101-80030) budget.

ALTERNATIVE:

The City Council may choose not to award the contract, resolicit for other contractors, or provide different direction to staff.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Agreement with Salem & Biddle
Submitted By: Police Services Department / Richard Martinez City of Coronado Page 314
Docusign Envelope lD: 3FDC1 635-C 17949F9-9AOA-A03F41 1F0C2A

AGREEMENT

FOR CONTRACT SERVICES FOR

CITY OF CORONADO
SALEM & BIDDLE, INC.

CONTRACT NO . 24.GS.PS.85O
THIS AGREEMENT FOR CONTRACT SERVICES ("AGREEMENT") is made and entered by and between the CITY OF CORONADO, a Califomia municipal corporation, hereinafter referred to as "CITY," and Salem & Biddle, Inc., dba Security First, California Corporation, hereinafter referred to as "CONTRACTOR."

RECITALS
The CITY requires the services of an outside independent contractor, with appropriate licensure and staffing capacity to provide all labor, materials and supervision required to provide school crossing guard services at various intersections in Coronado, California. These required services are described in detail in A: Scope of Services.

The City Council of Coronado authorized the award of this AGREEMENT at its July 16, 2024, meeting following a formal solicitation process in accordance with Coronado Municipal Code 8.04.

CONTRACTOR warrants and represents itself as possessing the necessary experience, skills and qualifications to provide the services required by CITY and to ensure that all work is performed in a professional manner and the final product is of a high quality.

CONTRACTOR warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified and is fully qualified to perform those services within the specified time frame in accordance with the highest standards of CONTRACTOR'S profession.

The Director of Police Services shall serve as CITY'S "Contract Officer" for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services. Any obligation of the CITY shall be the responsibility of the Contract Officer.

The Captain of the, Police Services Department, shall serve as CITY'S "Project Coordinator" for this AGREEMENT.
2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #48 I 6- I 9l 5-4163 v I
1 Attachment 1
City of Coronado Page 315
Docusign Envelope lD: 3FDC1 635-C1 79-49F9-9AOA-A03F41 1 F0C2A NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONTRACTOR (individually "Party" and collectively "Parties") agree as follows:

1.0 TERMS OF AGREEMENT

1.1 This AGREEMENT shall be effective on and from the day, month and year of the execution of this document by the Parties. This AGREEMENT shall be in effect for a term of three years beginning August 1,2024, and ending July 31, 2027, during which time the CONTRACTOR shall commence and complete all of the services required pursuant to this AGREEMENT pursuant to Section 1.3 herein.

1.2 This AGREEMENT is a firm, fixed-price contract for all labor and materials including, but not limited to, crossing guard services. All tasks to be performed are to be completed, or this AGREEMENT is otherwise terminated. Prices shall remain firm upon execution of this AGREEMENT.

1.3 CONTRACTOR shall commence work under this AGREEMENT within the time period specified in Section I .1. The work shall be completed per agreed upon schedule. Time is of the essence in the performance of all obligations under this AGREEMENT, and all timing requirements shall be strictly adhered to unless otherwise modified in writing by the CITY. Failure to meet the schedule contained in this AGREEMENT is a default by the CONTRACTOR.

1.4 CONTRACTOR shall, without additional compensation, correct or revise any services performed pursuant to this AGREEMENT that do not meet the specifications and/or professional standards required of the CONTRACTOR.

1.5 Renewal or Extension Provisions. This AGREEMENT shall be in effect for a term of three (3) years with two (2) one-year renewal options upon mutual consent. Prices shall remain firm for the first year of the AGREEMENT. Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, may be implemented. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONTRACTOR.

2.0 SCOPE OF SERVICES (ATTACHMENT A)

2.1 CONTRACTOR shall provide CITY with the services and documents described in ATTACHMENT A, which is attached hereto and incorporated herein by this reference as though fully set forth at length and is hereinafter referred to as the "SERVICES."

2.2 The general manner in which the CONTRACTOR shall render the SERVICES is set forth in ATTACHMENT A. While CITY is, in general, concerned with the manner in which the SERVICES are rendered, under this AGREEMENT, as represented by CONTRACTOR, it is not concerned with, nor shall it direct, the specific means and methods of operations on the part of CONTRACTOR in the performance of its SERVICES under this AGREEMENT. 2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl
2 Attachment 1
City of Coronado Page 316
Docusign Envelope lD: 3FDC1 635-C1 7949F9-9AOA-A03F41 1 F0C2A CONTRACTOR shall provide all labor, materials, equipment, tools and services required by and shall perform all work described in this AGREEMENT.

3.0 FEE SCHEDULE/GENERAL INFORMATION (ATTACHMENTS B AI\D T\

3.1 CONTRACTOR is hired to render the SERVICES and any payments made to CONTRACTOR are compensation, fully, for such services.

3.2 Payment to CONTRACTOR to render the SERVICES is set forth in ATTACHMENT B, which is attached hereto and incorporated herein by this reference as though fully set forth at length.

3.3 CONTRACTOR shall comply with all applicable Federal, State and local laws pertaining to the subject maffer hereof or in any way regulating the activities undertaken by CONTRACTOR or any subcontractor hereunder.

4.0 CHANGES TO SCOPE OF WORK
CONTRACTOR shall not perform work in excess of the SERVICES without the prior written approval of the Contract Officer. All requests for extra work shall be by written change order submitted to the Contract Officer prior to the commencement of such work.

5.0 SUBCONTRACTING Subcontracting is not permitted under this AGREEMENT

6.0 ENTIRE AGREEMENT

6.1 This AGREEMENT and the incorporated attachments set forth the entire understanding of the Parties with respect to the subject matters herein. If there are any inconsistencies between the incorporated attachments and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the Parties, their officers, officials, agents, representatives, contractors, subcontractors or employees shall be valid unless agreed to in writing by both Parties.

7.0 TE,RMINATION OF AGREEMENT

7.1 In the event of CONTRACTOR'S failure to prosecute, deliver, or perform the SERVICES, CITY may terminate this AGREEMENT immediately by notiffing CONTRACTOR by certified mail of said termination. Thereupon, CONTRACTOR shall cease work and, within two (2) working days, place all work in progress in a safe and protected condition. The City Manager of CITY shall make a determination of the percentage of work that CONTRACTOR performed that is usable and of worth to CITY. Based upon that finding, CITY shall determine any final payment due to CONTRACTOR.
2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl
3 Attachment 1
City of Coronado Page 317
Docusign Envelope lD: 3FDC1 635-C1 79-49F9-9AOA-A03F41 1 F0C2A

7.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days' written notice to the CONTRACTOR. Priorto the fifteenth (l5th) day following the giving of the notice, the CONTRACTOR shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONTRACTOR shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONTRACTOR shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.

CONTRACTOR hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

LIQUIDATED DAMAGES/FORCE MAJEURE TRESERVEDI

COVENANT AGAINST CONTINGENT FEES

9.1 CONTRACTOR represents and warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONTRACTOR, to solicit or secure this AGREEMENT, and that CONTRACTOR has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this representation and warranty, CITY shall have the right to terminate this AGREEMENT without liability or, at CITY'S sole discretion, to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
1O.O STATUS OF CONTRACTOR
l0.l CONTRACTOR shall perform the SERVICES in a manner of CONTRACTOR'S own choice, as an independent CONTRACTOR and in pursuit of CONTRACTOR'S independent calling, and not as an employee of CITY. CONTRACTOR shall be under control of CITY only as to the result to be accomplished and the personnel assigned to the project. However, CONTRACTOR shall confer with CITY prior to implementing any changes proposed to the SERVICES. Neither CONTRACTOR nor CONTRACTOR'S employees shall be entitled in any manner to any employment benefits, including but not limited to, employer paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the Parties that neither CONTRACTOR nor its employees are to be considered employees of CITY, whether "common law" or otherwise, and CONTRACTOR shall indemnifu, defend and hold CITY harmless from any such obligations on the part of its offi cers, employees, representatives and agents.

11.0 ASSIGNMENT OF CONTRACT
I I .l This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR's duties be delegated or sub-contracted, without the express written consent of the CITY.
2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl

8.0 9.0
4 Attachment 1
City of Coronado Page 318
Docusign Envelope lD: 3FDC1 635-C1 7949F9-9A6A-A03F41 1 F0C2A I2.O INDEMNITY - HOLD HARMLESS
l2.l To the fullest extent permitted by law, CONTRACTOR agrees that CITY and its elected and appointed boards, officials, officers, agents, employees, representatives and volunteers (individually and collectively, "CITY Indemnitees") shall have no liability to CONTTTACTOR or any other person for, and CONTRACTOR shall indemniff, defend and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements, (collectively "Claims") that arise out of, pertain to, or relate to this AGREEMENT or any act or omission of CONTRACTOR or its officers, directors, representatives, employees, agents or subcontractors (collectively "CONTRACTOR'S PERSONNEL") in connection with this AGREEMENT, including, but not limited to, performance of or failure to perform the SERVICES.

12.2 CONTRACTOR's obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected and appointed boards, offrcials, offi cers, agents, employees, representatives or volunteers.

12.3 CONTRACTOR shall provide a defense (with counsel acceptable to CITY) to the CITY's Indemnitees, or at the CITY's sole option, reimburse the CITY's Indemnitees for all costs, attorneys' fees, expenses and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONTRACTOR is obligated to indemniff, defend and hold harmless the CITY pursuant to this AGREEMENT.

12.4 PERS Eligibility Indemnification. In the event that any of CONTRACTOR's PERSONNEL is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemniff, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONTRACTOR's PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR's PERSONNEL providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

12.5 Limitation of CITY Liability. The payment made to CONTRACTOR pursuant to this contract shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR's PERSONNEL are entitled for performance of any work under this contract. Neither CONTRACTORnoT CONTRACTOR's PERSONNEL are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of 2021 Standard Service Agreement Template (ACA approved T -21-21) SD #4816-1915-4163 vl
5 Attachment 1
City of Coronado Page 319
Docusign Envelope lD: 3FDC1 635-C1 7949F9-9AOA-A03F41 1 F0C2A CONTRACTOR. The CITY shall not be required to pay any workers' compensation insurance on behalf of CONTRACTOR.

12.6 Indemnification for Employee Payments. CONTRACTOR agrees to defend (with counsel acceptable to CITY), and indemnift and hold harmless the CITY for and against any obligation, claim, suit or demand for tax, retirement contribution including any conhibution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of CONTRACTOR or CONTRACTOR's PERSONNEL for work done under this AGREEMENT.

12.7 The provisions of this Section 12 shall not be limited by any provision of insurance coverage that the CONTRACTOR may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this Section 12 shall survive expiration or termination of this AGREEMENT.

12.8 City shall timely notify the CONTRACTOR ofthe receipt of any third-party claim, relating to the AGREEMENT, and the City shall be entitled to recover its reasonable costs incurred in providing the notifi cation.

13.0 INSURANCE
l3.l CONTRACTOR shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the SERVICES and the results of that work by CONTRACTOR'S PERSONNEL. Insurance shall be placed with insurers with a current A.M.

Best's rating of no less than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.

13.2 CONTRACTOR shall obtain, and during the term of this AGREEMENT shall maintain, policies of general liability, automobile liability, contractual liability and property damage insurance from an insurance company or companies authorized to be in business in the State of California, in an insurable amount of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the full term of this AGREEMENT and shall not be canceled, terminated, or allowed to expire or not be renewed without thirty (30) days prior written notice to CITY from the insurance company, and shall contain a blanket waiver of subrogation. Statements that the carrier "will endeavor" and "failure to mail such notice shall impose no obligation or liability upon the company, its agents or representatives," will not be acceptable on insurance certificates. Maintenance of specified insurance coverage is a material element of this AGREEMENT.

13.3 Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

13.3.1 Commercial General Liability (CGL). CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad 2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl
6 Attachment 1
City of Coronado Page 320
Docusign Envelope lD: 3FDC1 635-C1 79-49F9-9AOA-A03F41 1 F0C2A as CG 00 0l which shall cover liability arising from any and all personal injury orproperty damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.

If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR's primary policy.

13.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSLJLTANT's automobiles, including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000.00 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

13.3.3 Workers' Compensation. CONTRACTOR shall maintain Worker's Compensation insurance for all of CONTRACTOR's PERSONNEL who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

13.4 The CITY and its officers, officials, employees, agents, representatives and volunteers shall be named as additional insureds on the required liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insuredstatusmustbereflectedonadditionalinsuredendorsementform(20 10 ll85or20l0100l and20 37 1001), which shall be submitted to the CITY.

13.5 All policies shall contain a provision stating that the CONTRACTOR'S policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 0l 0413, which shall be submitted to the CITY. This provision shall apply regardless of any language of the policy maintained by the CONTRACTOR during the term of this AGREEMENT.

13.6 Before CONTRACTOR shall employ any person or persons in the performance of the AGREEMENT, CONTRACTOR shall procure a policy of Workers' Compensation Insurance as required by the Labor Code of the State of California or shall obtain a certificate of self-insurance from the Department of Industrial Relations.
2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl
7 Attachment 1
City of Coronado Page 321
Docusign Envelope lD: 3FDC1 635-C1 79-49F9-9A6A-A03F41 1 F0C2A

13.7 Prior to commencement of work under this AGREEMENT, CONTRACTOR shall fumish to the Contract Officer proof of the insurance required in this section. Failure by the Contract Officer to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONTRACTOR to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph 7.1 above.

13.8 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modifr insurance coverages and their limits when deemed necessary and prudent by City's Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions or other relevant factors. The CONTRACTOR agrees to make any reasonable request forthe deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract).

Upon request by CITY, CONTRACTOR shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

13.9 Any deductibles or self-insured retentions are the responsibility of CONTRACTOR and must be declared to and approved by the CITY. At the CITY's option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

13.10 CONTRACTOR hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

14.0 DISPUTES

14.l If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party's full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY's full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days. 2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 v I
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14.2 If the dispute remains unresolved for ten working (10) days following the City Manager's determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.

15.0 NOTICES
l5.l Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail.

15.2 For the purposes hereof, unless otherwise provided in writing by the Parties hereto, the address of the Parties and the proper person to receive any notice on each Party's behalf is:

For CITY:

Captain Mark Harris
Police Services
700 Orange Avenue
Coronado, CA 92118
For CONTRACTOR:

Lance A. Ruiz
Executive Vice President & Co-Owner
Salem & Biddle, Inc.
554 N. Second Street
El Cajotr, CA 92021

15.3 CONTRACTOR represents and warrants that its employer's identification number is 20- 4 I 9-8087.

16.0 CONTRACTOR'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

16.l CONTRACTOR certifies that CONTRACTOR is aware of the requirements of the lmmigration Reform and Control Act of 1986 (8 USC $S 1101-1525) and has complied and will comply with these requirements including, but not limited to, veriffing the eligibility for employment of all agents, employees, subcontractors and consultants before they perform any SERVICES under this AGREEMENT.

I7.O GENERAL PROVISIONS
l7.l Accounting Records. CONTRACTOR shall keep records of the direct reimbursable expenses pertaining to the SERVICES and the records of all accounts between the CONTRACTOR and any subcontractors. CONTRACTOR shall keep such records on a generally recognized accounting basis. These records shall be made available to the Contract Officer, or the 2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #48 I 6- I 9l 5-4163 v I
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17.2 Contract Officer. The Police Captain shall serve as the CITY's "Contract Officer" for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY shall be the responsibility of the Contract Officer. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

17.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a state court in the County of San Diego. CONTRACTOR hereby irrevocably consents to service outside the State of California and to the personal jurisdiction of and exclusive venue in the state and federal courts in the County of San Diego, California and waives any objection to such jurisdiction or venue. CONTRACTOR hereby waives the right to remove any action from San Diego County as is otherwise permiffed by California Code of Civil Procedure Section 394.

17.4 Business Certificate. CONTRACTOR and its subcontractors, if any, are required to obtain and maintain a City Business Certificate during the duration of this AGREEMENT.

17.5 Compliance with Law. The CONTRACTOR shall be responsible for complying and ensuring its subcontractors comply with all local, state, and federal laws, rules, regulations, orders, policies, protocols and guidance, whether or not said laws are expressly stated or referred to herein, including, but not limited to complying with COVID-I9 sanitation protocols, health orders and guidance.

17.6 Bonds. At the time of the execution of this Agreement, CONTRACTOR shall provide the CITY with good and sufficient surety bonds in a form and amount acceptable to the CITY and maintain such bonds as follows:

17.6.1 The payment bond (material and labor bond) shall be for not less than one hundred percent (100%) of the contract price to satisff claims of material suppliers and of mechanics and laborers employed in connection with the SERVICES. The bond shall be maintained by the Contractor in full force and effect until the SERVICES are accepted by the CITY, and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

17.6.2 The performance bond shall be for one hundred percent (100%) of the contract price to guarantee faithful performance of all SERVICES, within the time prescribed, in a manner satisfactory to the CITY, and that all materials and workmanship will be free from original or developed defects.

17.7 Responsibility for Others. CONTRACTOR shall be responsible to the CITY for its services and the services of its subcontractors. CONTRACTOR shall not be responsible for the 2O2l Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl
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17.8. Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision that is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

17.9. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. [f a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT and shall cooperate in good faith to resolve the same.

17.10 Non-Discrimination. CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran stafus, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.10 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.
l7.ll Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission 2021 Standard Service Agreement Template (ACA approvedT-21-21) SD #4816-1915-4163 vl
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17.12 Third Parties. No provision contained in the AGREEMENT shall create or give to third parties any claim or right of action against the CITY or CONTRACTOR or their respective officers, directors, offrcials, employees, representatives, contractors, subcontractors or agents.

17.13 Survival. The provisions of the AGREEMENT that by their nature survive termination or final completion ofthe AGREEMENT, including all warranties, indemnities, payment obligations, and the CITY's right to audit CONTRACTOR's books and records, shall remain in full force and effect after final completion or any termination of the AGREEMENT.

17.14 Severability. [n the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT as shall be found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

17.15 Exhibits Incorporated. All Attachments/Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
[SIGNATURES CONTTNUED ON NEXT PAGE]
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18. SIGNATURES

18.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY:

By By
Tina Friend
City Manager
Date
APPROVAL AS TO CONTENT:

Lance A. Ruiz
Executive Vice President & Co-Owner
Date: lulY 9' 2024
Date
Date
Rick Martinez
Director of Police Services
APPROVAL AS TO FORM:

Johanna N. Canlas, City Attorney
ATTEST:

I.

II.

Kelsea Holitn, MMC, City Clerk Date
REQUIRED CERTIFICATES :

I. CONTRACTOR'S CERTIFICATE REGARDING WORKERS' COMPENSATION

ATTACHMENTS

1. SCOPE OF SERVICES (ATTACHMENT A)

2. FEE SCHEDULE/GENERAL INFORMATION (ATTACIIMENT B);

3. LISTOFSUBCONTRACTORS/SUBCONTRACTORS(ATTACHMENTC);
SD #4816-1915-4163 vl
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CORPORATION CERTIFICATE
certit/ that:
l. I am the Secretary of the Corporation named as CONTRACTOR in the foregoing AGREEMENT;

2. who signed said
AGREEMENT on behalf of CONTRACTOR, was then
of said
I,
Corporation; and

3. Said AGREEMENT was duly signed for and in behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. (Corporate Seal)
NOTE: APPROPRIATE NOTARIAL ACKNOWLEDGMENT OF EXECUTION MUST BE ATTACHED TO THIS FORM.

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CONTRACTOR'S CERTIFICATE REGARDING WORKERS'

COMPENSATION
Section 3700 of the Califomia Labor Code provides in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:

A. By being insured against liability to pay compensation to one or more insurers duly authorized to write compensation insurance in this state.

B. By securing from the Director of Industrial Relations a certificate of consent to self-insure ... which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his other employees...."
I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of any of the work of the foregoing AGREEMENT.

Contractor Name: Secu ri ty Pi rst
Signature:

Name. Lance Rui z
Title: Executi ve Vi ce P resi dent
Contractor Address: 5 54 N ' second st
'
El Cajor, CA 9202L
NOTE: In accordance with Article 5, commencing at Section 1860, Chapter l, Part 7, Division 2, of the Labor Code, the above certificate must be signed and filed with the awarding body prior to performing any work under this AGREEMENT.

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ATTACHMENT A

SCOPE OF SERVICES
I. GENERAL TERMS & CONDITIONS:

CONTRACTOR shall provide all labor, materials and supervision required for school crossing guard services at intersections identified at below listed service locations. As further described below, the CONTRACTOR shall provide the Project Coordinator with a written schedule of work to be done. CONTRACTOR is to coordinate the work with the Project Coordinator. CONTRACTOR shall perform all necessary pedestrian and traffic control.

CONTRACTOR shall carefully examine the work site. The execution of this AGREEMENT by the CONTRACTOR shall be considered evidence that the CONTRACTOR has investigated, and is satisfied as to, the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this AGREEMENT.

As applicable, CONTRACTOR shall maintain compliance with the City of Coronado Municipal Code, Title 61, regarding storm water run-off system discharge regulations and requirements, California Regional Water Quality Control Board, San Diego Region Order No. R9-2013-0001 and National Pollutant Discharge Elimination System (NPDES) No.

CAS0109266, as well as the Best Management Practices (BMPs) referred to in the CITY'S Jurisdictional Runoff Management Plan (JRMP), Section 7, lndustrial and Commercial, subsection 7 .3.3,Updated BMP Requirements. Examples of such BMPs are described in the flyer o'Clean Coastlines, City of Coronado, a Pollution Prevention Guide for the Construction Community." This document may be read and/or downloaded from the City's website at:
https://www.coronado.ca.us/UserFiles/Servers/Server_746006iFilelgovernment/departme nts/public%20services/stormwater/pollutiono/o}Oprevention/1204577156_341 l8.pdf Violations of any of the requirements may lead to a civil penalty up to $10,000 per day, per violation and is considered a breach of the AGREEMENT.

CONTRACTOR perforrnance shall present a professional image and a high standard of quality and technical competence at all times. Total responsibility for this is placed upon CONTRACTOR. If a conflict occurs between "Best Management Practiceo' and the specification, "Best Management Practice" shall prevail and the CITY shall be notified of any necessary changes to the specified operations/materials.

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Docusign Envelope lD: 3FDC1 635-C1 79.49F9-9AOA-A03F41 1 F0C2A II. SERVICE LOCATIONS
Location # of Guards Time Frame Days of Week Hours
3rd&F
3rd&F
I 7:45-8:30 Mon-Fri 0.7 5
1 2:45-3:45 Mon, Tues, Thurs, Fri I
3rd&F 1 1:30-2:30 Wednesday 1
4th&F I 7:45-8:30 Mon-Fri 0.7 5
4th&F I 2:45-3:45 Mon, Tues, Thurs, Fri I
4th&F I l:30-2:30 Wednesday I
6th&H
6th&F
6th&F
I 7:45-8:30 Mon-Fri 0.7 5
I 8:3 0-3 :1 5 Mon, Tues, Thurs, Fri 6.7 5
I 8:30-2:30 Wednesday 6
7th & Orange 2 7:45-8:30 Mon-Fri 0.7 5
7th & Orange 2 2:45-3:45 Mon, Tues, Thurs, Fri I
7th & Orange 2 l:30-2:30 Wednesday I
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III.

CONTRACT DOCUMENTS
A. PROJECT PLAI{S: N/A
B. PROJECT SPECIFICATIONS: N/A

PERFORMANCE SPECIFICATIONS
A. GENERAL SPECIFICATIONS:

These specifications are intended to cover all labor, materials and supervision to provide school crossing guard services as depicted in the service locations. Work or materials of a minor nature that may not be specifically mentioned, but that may be reasonably assumed as necessary for the completion of this work shall be performed by CONTRACTOR as if described in the specifications.

B. CONTRACTOR SHALL:

Within three (3) work days after the effective date of the AGREEMENT, prepare and submit a schedule to the Project Coordinator, showing specific day/dateltime of work. Schedule is subject to preapproval by the Project Coordinator.

2. Noti$ the Project Coordinator prior to the scheduled day/date/time of changes for an alternate start date. Failure to meet schedule shall be deemed grounds for non-payment and/or contract termination.

C. NON-SCHEDULED/EXTRAWORK:
1 Evaluate the specific job and labor required upon arrival at the job site; develop an estimate at no cost to CITY of the expected hours, materials and job cost; and advise Project Coordinator of cost prior to proceedins with the work. CITY reserves the right to accept or refuse CONTRACTOR'S offer.

Proceed with the work after receipt of written authorization by Project Coordinator PROJECT MATERIALS: Manufacturers' names, trade names, brand names, or model numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for alternative brands that meet or exceed the quality of the specifications listed for any item.
1 IV.

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Docusign Envelope lD: 3FDC 1 635-C 1 79*49F9-9AOA-A03F 411 F0C2A v. GENERAL REOUIREMENTS:

A. CONTRACTOR SHALL:

CONTRACTOR, as well as any of its subcontractors, shall possess and maintain a current City of Coronado business certificate, professional license, and Department of Industrial Relations number.

Provide and maintain a telephone answering system that provides for contact during normal business hours, (8:00 a.m. to 5:00 p.m.) Monday through Friday.

3. Respond to calls within two (2) hours
Abide by all applicable laws.

The contractor shall select, background check, hire, train and supervise crossing guards and reliefs for the crossing guards.

Guards will be assigned to locations and for hours as specified in Attachment A for all instruction school days of the school year (180 student days).

The crossing guards and their reliefs shall in fact be employees of the vendor. Crossing guards will assist students and other pedestrians to cross the streets at their assigned intersection.

Crossing guards will use a standard size, handheld STOP sign to direct traffic. Said sign shall be supplied by the Contractor, and maintained in a clearly visible, and fully functional condition.

Crossing guards shall wear attire that clearly identifies them as school crossing guard.
10 Guards shall also wear Police Department approved reflective vests. The contractor is to supply any prescribed uniform and reflective vest to the crossing guards.

I l. Crossing guards will be screened per Livescan protocols.

VI GENERAL CONDITIONS:

All work shall be subject to the inspection and approval by the Project Coordinator or his/her designee at the site prior to acceptance and approval for payment.

2. 4
5 6.
7 8.
9 I
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Docusign Envelope lD: 3FDC1 635-C 17949F9-9AOA-A03F41 1 F0C2A Workers shall be courteous to the public and CITY staffutilizing the facilities and shall be responsive only to the request of the Project Coordinator, and shall direct all inquiries or requests to the Project Coordinator. Exception: If the specific request involves public safety or securit), of the specific facility, CONTRACTOR shall immediately comply with the request.

IN ADDITION TO THE SPECIFICATIONS, TIIE FOLLOWING SHALL APPLY:

VII. TERMS AND CONDITIONS:

Payment: Payment shall be net 30 days after receipt of an undisputed invoice subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with the CONTRACTOR.

Invoicing: lnvoices shall be submitted no sooner than the first day of the service month being invoiced. CONTRACTOR shall mail an invoice to the following address:

Accounting Technician
Police Services
City of Coronado
1825 Strand Way
Coronado, California 921 18
Invoices shall be subject to the routine processing requirements of the CITY'S Department of Administrative Services.

Authorized Work: Payment shall only be made to the CONTRACTOR for work authorized by this AGREEMENT.

Default: [n case of default by the CONTRACTOR, the CITY may procure the service from other sources and may deduct costs from the unpaid balance due the CONTRACTOR. The prices paid by the CITY shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available at law or in equity.

Change of Ownership: CONTRACTOR agrees that if there is a change in ownership prior to completion of this AGREEMENT, the new owners will be required under terms of sale to assume this AGREEMENT and complete it to the satisfaction of the CITY. The CITY reserves the right to approve a change in ownership.

CONTRACTOR Work Hours and Safety Standards: The CONTRACTOR shall ensure compliance with all safety and hourly requirements for employees, in accordance with Federal, State, and local safety and health regulations and laws.

Equipment operation will be in compliance with the CITY's noise ordinance. 2 I

2. 3

4. 5
6 SD #48 16-1915-41 63 v I
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10. 7 Material Safety Data Sheets: CONTRACTOR is required to provide Material Safety Data Sheet (MSDS) for any hazardous substances used as required by the California State Labor Code, Sections 6382 and 6390, and the Health and Safety Code of the California Administrative Code. MSDS sheets for each item shall be sent to:

Management Analyst
Police Services
City of Coronado
1825 Strand Way
Coronado, California 921 18
Patent/Copyright Materials: Unless otherwise expressly provided in this AGREEMENT, CONTRACTOR shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this AGREEMENT.

Declared Emergency Purchasing: In the event of an emergency or where the CITY is declared a disaster area by the County, State or Federal Government, this AGREEMENT may be subjected to unusual usage. CONTRACTOR shall service the CITY during an emergency or declared disaster under the same terms and conditions that apply during non-disaster
circumstances. The pricing quoted within shall apply to servicing the CITY'S needs regardless of the circumstances.

Terms and Conditions: The only terms and conditions that will be applicable to the interpretation of this AGREEMENT are those issued by the Contract Ofhcer.

The CONTRACTOR acknowledges that CONTRACTOR has read and agrees to all terms and conditions.
8 9
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ATTACHMENT B

FEE SCHEDULE/GENERAL INFORMATION
In compliance with the REQUEST FOR BIDS, the CONTRACTOR hereby agrees to furnish all labor, materials, equipment, and supervision to perform the proposed services that are described in the below listed enclosures; and to do so in strict accordance with the provisions of this AGREEMENT.

FEE SCHEDULE
PAYMENT FOR SERVICES. Payments to CONTRACTOR for DESCRIBED SERVICES shall be made in the form of monthly payments based on the fee schedule set below. The normal processing time for payment is four (4) weeks.

I.

Location # of Guards Time Fname Days of Week Hours Hourly Rate 3rd&F
3rd&F
3rd&F
4th&F
4th&F
4th&F
6th&H
6th&F
6th&F
7th & Orange
7th & Orange
7th & Orange
1 I
1 I
I
1 I
I
I
2 2
2 0745-0830
2:45-3:45
1:30-2:30
07 4s-0830
2:45-3:45
1:30-2:30
07 4s-0830
0830-3:15
083 0-2:30
07 45-0830
2:45-3:45
1:30-2:30
Mon-Fri
Mon, Tues, Thurs, Fri
Wednesday
Mon-Fri
Mon, Tues, Thurs, Fri
Wednesday
Mon-Fri
Mon, Tues, Thurs, Fri
Wednesday
Mon-Fri
Mon, Tues, Thurs, Fri
Wednesday

0.7 5
1 I

0.7 5
I
I

0.7 5

6.7 5
6 0.75
1 I
Ssz
Ssz
Ssz
Ssz
Ssz
Ssz
Ssz
Sg+
Sl+
Ssz
Ssz
Ssz
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ATTACHMENT C

LIST OF SUBCONTRACTORS/SUBCONTRACTORS
Listed below are any and all subcontractors that the BIDDER plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.

I hereby certify that I have read and examined Sections 3700 and 3800 of the State Labor Code. I am aware of and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workmen's Compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should contract or subcontract with any person, including a firm or company, to do all or any part of the work for which this BID covers, I shall assure compliance by that contractor or subcontractor with Sections 3700 and 3800 of the State Labor Code.

CONTRACTOR NAME: secu ri ty ri rst
July 9, 2024
Date
Lance Rui z Executi ve Vi ce Presi dent
by:

N/A

NAME AND TITLE (PRINTED)
SD #48 16-191 5-4 163 v I
23 NAME ADDRESS PHONE DIR
PW#
License# $ Value
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CITY COUNCIL STAFF REPORT
July 16, 2024 5k

RECEIVE AND FILE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE YEAR ENDING JUNE 30, 2023
RECOMMENDATION:

Receive and file the City of Coronado Annual Comprehensive Financial Report for the year ending June 30, 2023.

BACKGROUND:

City staff prepared the Annual Comprehensive Financial Report (ACFR) which provides statements of the financial condition of the City as of June 30, 2023, in accordance with Generally Accepted Accounting Principles for municipal governments. The City engaged the Certified Public Accounting firm of Davis Farr, LLP to examine the City’s financial statements, applying auditing procedures that are in accordance with the auditing standards that they are required to abide by in their profession. As part of the examination, Davis Farr reviews the City’s internal controls and assists City staff in preparing the ACFR.

The ACFR is attached to this report and is available in the Office of the City Clerk, the City’s Library, and online at:

June 30, 2023 Annual Comprehensive Financial Reports
• The Introductory Section of the ACFR contains a transmittal letter, which provides background information about the community and local economy, an organizational chart, and a page that identifies elected and appointed officials. • The Financial Section of the ACFR includes City Management’s Discussion and Analysis (MD&A), the Basic Financial Statements, and Combining and Individual Fund Statements and Schedules. This MD&A is designed to provide a general overview and summary of the results and required supplemental information for the year ending June 30, 2023. The MD&A is intended to be read in conjunction with the financial statements and other information found in the report.
• Accompanying this report are four letters from Davis Farr which constitute their report to the governing body on the scope of work performed as well as their report on matters of internal control and their compliance with auditing standards, single audit report for federal awards expenditure, and report on compliance for the Housing Successor.

Responsibility for the accuracy, completeness, and fair presentation of the ACFR, which includes all disclosures in the financial statements, rests with City management. In addition, management is responsible for establishing and maintaining an internal control structure designed to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles, compliance with applicable laws and regulations, effectiveness and efficiency of financial operations, and assets of the City are protected from loss, theft, and misuse. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met.

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ANALYSIS:

At the conclusion of the audit, Davis Farr rendered an unmodified (clean) opinion, which signifies that the financial statements of the City of Coronado for the year ending June 30, 2023, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing that the accounting principles used are appropriate and proper; evaluating the City’s internal control procedures; and determining that the overall financial statement presentation is in accordance with Generally Accepted Accounting Principles for government. Davis Farr conducted fieldwork on two occasions, first to conduct its assessment of the City’s accounting and internal control procedures, and second to conduct tests of financial transactions. Davis Farr has concluded, in its Independent Auditor’s Report (page 1 in the ACFR, which is included separately as a printed document), among other things, that:

In our opinion, the accompanying financial statements present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Coronado, as of June 30, 2023, and the respective changes in financial position and cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

As part of the FY 2022-23 engagement, Davis Farr also performed an audit of the City’s compliance with Health and Safety Code sections pertaining to Housing Successor Agencies. The opinion of Davis Farr is that the City has complied in all material respects with the compliance requirements of the Health and Safety Code pertaining to Housing Agencies. The report on compliance has been published on the City’s website for review.

FISCAL IMPACT:

The ACFR shows the City’s financial condition as of June 30, 2023. The filing and receipt of this report does not result in a financial impact.

ALTERNATIVE:

Council may not receive the City of Coronado Annual Comprehensive Financial Report (ACFR) for the year ending June 30, 2023.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. ACFR for Fiscal Year Ended June 30, 20232. Auditors’ Letter to the Governing Body

3. Auditors’ Agreed Upon Procedures Report over the Gann Limit

4. Single Audit Report on Federal Awards

5. Auditors’ Report on Compliance with Applicable Requirement and on Internal Control Over Compliance for the Housing Successor
Submitted By: Administrative Services Department / John Kim City of Coronado Page 339
Fiscal Year 2022/2023
ANNUAL

COMPREHENSIVE

FINANCIAL REPORT

CITY OF CORONADO, CALIFORNIA
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CITY OF CORONADO, CALIFORNIA

ANNUAL COMPREHENSIVE FINANCIAL REPORT

WITH AUDIT REPORT BY

INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
YEAR ENDED JUNE 30, 2023
PREPARED AND PRESENTED BY:

THE DEPARTMENT OF ADMINISTRATIVE SERVICES
John Kim, Director of Administrative Services
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Page
Number

INTRODUCTORY SECTION
Letter of Transmittal ……………………………………………………………………………………………………i Organizational Chart ……………………………………………………………………………………………………v List of Elected and Appointed Officials …………………………………………………………………………………vi

FINANCIAL SECTION
Independent Auditor's Report ……………………………………………………………………………………………1 Management Discussion and Analysis of Basic Financial Statements (Required Supplementary Information) …………………………………………………………………………………5

BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements:

Statement of Net Position ……………………………………………………………………………………………19 Statement of Activities ………………………………………………………………………………………………20 Fund Financial Statements:

Balance Sheet - Governmental Funds ………………………………………………………………………………22 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position ……………………………………………………………………………………23 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds …………………………………………………………………………………………………24 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities …………………………………. 25 Statement of Net Position - Proprietary Funds ………………………………………………………………………27 Statement of Revenues, Expenses and Changes in Fund Net Positions - Proprietary Funds ……………………………………………………………………………………………………28 Statement of Cash Flows - Proprietary Funds ………………………………………………………………………29 Statement of Fiduciary Net Position - Fiduciary Funds ………………………………………………………………31 Statement of Changes in Fiduciary Net Position - Fiduciary Funds …………………………………….. 32 Notes to the Financial Statements ……………………………………………………………………………………33

REQUIRED SUPPLEMENTARY INFORMATION
Budgetary Comparison Schedule – General Fund ……………………………………………………………………91 Notes to Required Supplementary Information ………………………………………………………………………92

CITY OF CORONADO

ANNUAL COMPREHENSIVE FINANCIAL REPORT
YEAR ENDED JUNE 30, 2023

TABLE OF CONTENTS
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FINANCIAL SECTION (CONTINUED)
Schedule of Changes in the Net Pension Liability and Related Ratios – Miscellaneous Plan ……………………………………………………………………………………………………94 Schedule of Plan Contributions – Miscellaneous Plan …………………………………………………………………96 Schedule of Proportionate Share of the Net Pension Liability – Safety Plan ……………………………… 97 Schedule of Plan Contributions – Safety Plan ……………………………………………..……………………. 98 Schedule of Changes in Net OPEB Liability and Related Ratios………………………………………….. 99 Schedule of OPEB Plan Contributions…………………………………………………………………..... 100

COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES
Combining Balance Sheet – Non-Major Governmental Funds ………………………………………………………106 Combining Statement of Revenues, Expenditures and Changes in - Fund Balances – Non-Major Governmental Funds ……………………………………………………………………110 Budgetary Comparison Schedules – Special Revenue Funds
Gas Tax ………………………………………………………………………………………………………………113
TransNet ………………………………………………………………………………………………………………114
Transportation Development …................................................................................................................. 115 Federal & State Grants………………………………………………………………………………….. 116 Public Safety …………………………………………………………………………………………………………117 Library ………………………………………………………………………………………………………………118
Community Development Block Grant ………………………………………………………………………………119 Affordable Housing …………………………………………………………………………………………………120 Affordable Housing in Lieu…………………………………………………………………………………………121 Coronado Tidelands …………………………………………………………………………………………………122 Budgetary Comparison Schedule – Capital Projects Fund …………………………………………………………… 123

STATISTICAL SECTION
Statistical Section ………………………………………………………………………………………………………127 Net Position by Component Last Ten Fiscal Years ……………………………………………………………………128 Changes in Net Position Last Ten Fiscal Years ............................................................................................... 130 Governmental Activities Tax Revenues by Source Last Ten Fiscal Years ..................................................................135 Fund Balances of Governmental Funds Last Ten Fiscal Years ...................................................................... 136 Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years .................................................... 138 Assessed Value of Taxable Property Last Ten Fiscal Years ....................................................................... 140 Property Tax Rates – Direct and Overlapping Governments (Per $100 of Assessed Value) Last Ten Fiscal Years …………………………………………………………………142 Principal Property Taxpayers Based on Gross Assessed Values Current Year and Nine Years Ago ................................................................................................................................143 Attachment 1
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STATISTICAL SECTION (CONTINUED)
General Property Tax Levies and Collections Last Ten Fiscal Years ................................................................. 144 Schedule of Debt Ratios Last Ten Fiscal Years ...........................................................................145 Schedule of Direct and Overlapping Debt, June 30, 2023 ....................................................................... 146 Schedule of Legal Debt Margin, June 30, 2023 ...................................................................................... 147 Pledged Revenue Coverage Storm Drain Revenue Bonds
Last Ten Fiscal Years ........................................................................................................................................... 148 Demographic and Economic Statistics Last Ten Fiscal Years ......................................................................... 149 Principal Employers by Employee Size June 30, 2023 and June 30, 2014 ..................................................................150 Full – Time and Part – Time City Employees Last Ten Fiscal Years .......................................................... 151 Operating Indicators by Function Last Ten Fiscal Years ............................................................................... 152 Capital Asset Statistics by Function Last Ten Fiscal Years ……………………………………………………………154 Attachment 1
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July 5, 2024
To the Honorable Mayor, Councilmembers, and Citizens of the City of Coronado:

I am pleased to submit the Annual Comprehensive Financial Report (ACFR) of the City of Coronado for the fiscal year ended June 30, 2023.

This report consists of City management staff’s representations concerning the finances of the City. Consequently, management assumes full responsibility for the completeness and reliability of information presented in this report. To provide a reasonable basis for making these representations, the City’s management has established a comprehensive internal control framework designed to protect the City’s assets and to compile sufficient reliable information for the preparation of the financial statements in conformity with Generally Accepted Accounting Principles (GAAP). Because the costs of internal controls should not outweigh its benefits, the City’s comprehensive framework of internal controls has been designed both to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement and that they are fairly presented. As management we attest that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects.

Davis Farr, LLP, Certified Public Accountants, have issued an unmodified opinion of the fair presentation of the City of Coronado’s financial statements for the fiscal year ended June 30, 2023.

The independent auditor’s opinion report is presented as the first component of the financial section of this report.

Management’s Discussion and Analysis (MD&A) immediately follows the independent auditor’s report and provides a narrative introduction, overview, and analysis of the basic financial statements. This letter of transmittal is designed to complement and should be read in conjunction with the MD&A.

CITY OF CORONADO PROFILE
The City of Coronado, which incorporated on December 12, 1890, is located on a narrow peninsula at the southwestern edge of San Diego County. Bounded by the Pacific Ocean and the San Diego Bay, the City is accessible by the two-mile long San Diego-Coronado Bridge from the east and Silver Strand Highway to the south. The City occupies a land and water area of 32.7 square miles, serving a population of approximately 20,000 living in approximately 9,500 housing units. In addition, the City also serves seasonal residents, tourists, and local area daytime visitors.

The City of Coronado operates under a council-manager form of government, with a Mayor and four-member Council elected at-large for four-year staggered terms, with a two-term limit for each elected office. The City provides a wide range of services, including general government, police Attachment 1
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and fire protection; beach lifeguard services; disaster preparedness; building safety regulation and inspection; infrastructure and public facility capital improvement construction; sewer, storm drain, street, park and beach maintenance; library services; golf; and recreational and cultural programs.

Coronado has a rich history. It began as a resort community in 1886 with the formation of the Coronado Beach Company, followed by the opening of the Hotel Del Coronado in 1888. The City incorporated as a general law city in 1890. Coronado’s City Hall and Community Center are located on the Glorietta Bay Promenade, once the site of Tent City, a popular vacation destination from 1900 to 1939. In 1917, the U.S. Government established a military base at the north end of the Coronado peninsula, now known as Naval Air Station North Island (NASNI), the “Birthplace of Naval Aviation.” In 1943, as a second military installation, Naval Amphibious Base, Coronado (NAB) was added along the Silver Strand. NAB is the West Coast base of operations for SEAL teams. In 1969, the San Diego-Coronado Bridge opened, replacing an auto ferry system between Coronado and downtown San Diego and now accommodates an average of 83,000 vehicles per day. Commuters to Naval bases result in the City doubling in size every workday. Today, Coronado is known for its historical charm as a residential community, a iconic tourist destination, as well as headquarters to the largest military command in the southwest region of the United States.

ECONOMIC CONDITIONS
Local Economy
The local economy for the City of Coronado is primarily based on tourism, but the largest employer is Naval Base Coronado (NBC), a consolidated United States Navy installation encompassing eight regional installations throughout Southern California, three of which are located in Coronado. NBC employs over 20,000 military and civilian personnel, a majority of whom are based at NASNI and NAB. The City’s proximity to the ocean, luxury resorts, award winning beaches, and island-like characteristics have resulted in Coronado being one of the region’s most recognized and desirable destinations for out-of-town and regional visitors. Seventeen local hotels provide more than 1,900 rooms, plus there are over 70 cafés and restaurants in the City. Hotels and restaurants employ over 4,000 workers.

Coronado’s property tax roll values for all taxable properties recorded a growth of 8.3% in fiscal year 2022-23 compared to fiscal year 2021-22. Property, sales, and transient occupancy tax (TOT) revenues are the City’s three largest revenue sources and account for 74% of general fund revenues.

Long-Term Financial Planning
The annual budget serves as the foundation for the City’s financial planning and control. The City Manager presents the proposed balanced budget to the City Council for review prior to the beginning of each fiscal year. In advance of the annual budget adoption process, the City Council also considers a multi-year financial projection for its General Fund to provide a long-term context for its annual budget. The proposed annual budget is presented at a public workshop in May, and the Council adopts the final balanced budget no later than June 30, the close of the fiscal year. The budget is presented by fund and department. As of June 30, 2023, the City has 38 capital projects underway and has appropriated funds for 8 new capital projects in fiscal year 2023-24. Only the City Council has the authority to increase total appropriations within any fund, subject to the Attachment 1
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appropriations limitations established by State law. In contrast to other California cities, Coronado has enjoyed financial strength through conservative budgeting, most notably with over a decade of the General Fund operating without budget shortfalls and without dipping into reserves to make up for budget shortfalls.

Financial Policies
As part of the annual budget adoption process, the City Council reviews and updates the fund balance policy, including the size and use of reserves. For fiscal year 2023-24, the Council committed $33.3 million of the general fund balance for responding to unforeseen emergencies and economic downturns, and operating cash flow purposes, $4 million for future capital projects, and $500,000 for historic property preservation.

The City of Coronado has taken proactive steps in the long-term management of sustainable, affordable pension benefits for employees. In 2011, the City paid off its CalPERS Public Safety Plan side fund liability of $6.2 million several years early in order to avoid over $3.8 million in future interest costs. In 2013, the City pre-funded a $5 million contribution toward its Miscellaneous Pension Plan, shortening the amortization of its pension liabilities and lowering the City’s Miscellaneous Plan contribution rate. In January 2014, the City established an Other PostEmployment Benefits (OPEB), IRS Section 115 irrevocable trust with Public Agency Retirement Services (PARS) to stabilize future OPEB contribution costs. Total contributions made were $2,075,000 with a market value of $3,260,570 as of June 30, 2023. In June 2015, the City prefunded a $5 million contribution toward the Safety Pension Plan, reducing the Safety pension liability, which will result in lower amortization payments in future years. In October 2015, the City established the pension IRS Section 115 irrevocable trust with PARS to stabilize future CalPERS contribution costs. Total contributions made were $13,358,000 with a market value of $14,838,792 as of June 30, 2023.

Major Initiatives
The City’s commitment for Fiscal Year 2023-24 and beyond is to continue exploring innovative services that effectively meet the needs of the community. Included among the major initiatives for this year are:
• Continued investment in City infrastructure through capital projects encompassing storm water, wastewater, recreational, public facilities, and transportation improvements. • Construction of the Parker Pump Station joint stormwater and wastewater facility. • Cays Park Master Plan process to envision a legacy park redesign serving generations. • Aquatic deck replacement to restore the pool deck and replaster our well-used community pool.
• Developing a Downtown streetscape plan for pavement, street furniture and lighting with focus on the rehabilitation of the 800 block of Orange Avenue. • Improvements in the City’s Information Technology infrastructure, including expanding the use of integrated Enterprise Resource Planning (ERP) system, community disaster preparation, GIS data collection and mapping, and implementation of a new integrated Library System.
• Developing the implementation strategy of the Climate Action Plan and Sea Level Rise Vulnerability and Adaptation Plan.

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• Developing the Library’s Winn Room renovation plan.

The preparation of the Annual Comprehensive Financial Report was made possible by the dedicated services of the Finance Division of the Administrative Services Department. Special recognition goes to Madeline Smith, the City’s Finance Manager, who continues to dedicate herself to the preparation of this Annual Comprehensive Financial Report and its timely release.

There is no doubt that the City of Coronado enjoys a quality of life that sets it apart from other communities. Credit is due to current and previous Mayors and Councils for their support for maintaining the highest standards of professionalism in the management of the City’s finances.

Respectfully Submitted,
Tina Friend John J. Kim
City Manager Director of Administrative Service
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CITY COUNCIL

COMMUNITY DEVELOPMENT

SUCCESSOR AGENCY

BOARD &

COMMISSIONS

CITY MANAGER

LIBRARY

RECREATION
& GOLF

COMMUNITY

DEVELOPMENT
PUBLIC

SERVICES &

ENGINEERING

CITIZENS OF CORONADO

CITY COUNCIL

COMMUNITY DEVELOPMENT

SUCCESSOR AGENCY

BOARD &

COMMISSIONS

CITY MANAGER

CITY COUNCIL

COMMUNITY DEVELOPMENT

SUCCESSOR AGENCY

CITY ATTORNEY
(Contract)

BOARDS &

COMMISSIONS

CITY MANAGER

CITY CLERK

ADMINISTRATIVE

SERVICES POLICE
FIRE
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CITY OF CORONADO

LISTING OF ELECTED & APPOINTED OFFICIALS
As of June 30, 2023

ELECTED OFFICIALS
Richard Bailey
Mayor
Mike Donovan John Duncan
Council Member Council Member
Carrie Anne Downey Casey Tanaka
Council Member Council Member

APPOINTED OFFICIALS
Tina Friend
City Manager
Johanna Canlas
City Attorney
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CITY OF CORONADO

FINANCIAL SECTION
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Independent Auditor’s Report
City Council
City of Coronado
Coronado, California
Report on the Audit of the Financial Statements
Opinions
We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Coronado, California (City), as of and for the year June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.

In our opinion, the accompanying financial statements present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Coronado, as of June 30, 2023, and the respective changes in financial position and cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City of Coronado and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Emphasis of Matter
During the year ended June 30, 2023, the City implemented Governmental Accounting Standards Board (GASB) Statement No. 96: Subscription-based Information Technology Arrangements. Our opinion is not modified with respect to this matter.

Responsibilities of Management for the Financial Statements The City of Coronado’s management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Coronado’s ability to continue as a going concern for one year after the date that the financial statements are issued.
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Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with GAAS, we:
 Exercise professional judgment and maintain professional skepticism throughout the audit.
 Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City of Coronado’s internal control.

Accordingly, no such opinion is expressed.
 Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
 Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Coronado’s ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control–related matters that we identified during the audit.

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, budgetary comparison schedule-general fund, schedule of changes in the net pension liability and related ratios-miscellaneous plan, schedule of plan contributions-miscellaneous plan, schedule of proportionate share of the net pension liability-safety plan, schedule of contributions- safety plan, schedule of changes in Net OPEB liability and related ratios, and schedule of OPEB plan contributions be presented to supplement the basic financial statements.

Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
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Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Coronado’s basic financial statements. The combining nonmajor fund financial statements and budgetary comparison schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements.

The combining nonmajor fund financial statements and budgetary comparison schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining nonmajor fund financial statements and budgetary comparison schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole.

Other Information
Management is responsible for the other information included in the Annual Comprehensive Financial Report. The other information comprises the introductory section and statistical section but does not include the financial statements and our auditor's report thereon. Our opinions on the financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated July 5, 2024 on our consideration of the City of Coronado’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.

The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Coronado’s internal control over financial reporting and compliance.

Irvine, California
July 5, 2024
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
As management of the City of Coronado (the City), we offer readers of the City’s financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30, 2023. The Management’s Discussion and Analysis is designed to (a) assist the reader in focusing on significant financial issues; (b) provide an overview of the City’s financial activity; (c) identify changes in the City’s financial position (its ability to address future challenges); (d) identify any material deviations from the financial plan (approved budget); and (e) identify individual fund issues or concerns.

We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in the financial statements.

FINANCIAL HIGHLIGHTS
 The assets and deferred outflows of the City exceeded its liabilities and deferred inflows at June 30, 2023, by $350 million (net position). Of this amount, $136 million (unrestricted net position) may be used to meet the government’s ongoing obligations to residents and creditors.  The City’s overall revenue was $105 million compared to expenses of $83 million, resulting in an increase in net position of $22 million.
 The City’s Governmental Activities total outstanding long-term debt at June 30, 2023, was $75 million, which is $38 million higher than the prior year. The deferred inflows of the City at June 30, 2023, was $5 million, which is $18 million lower than the prior year.  The City’s Governmental Funds reported combined ending fund balances of $206 million.

Revenues exceeded expenditures including transfers-out by $23 million.  At June 30, 2023, committed, assigned and unassigned fund balance for the general fund was $112 million, or 174% of total general fund expenditures.

OVERVIEW OF THE FINANCIAL STATEMENTS
This Management Discussion and Analysis is intended to serve as an introduction to the City’s Annual Comprehensive Financial Report (ACFR) for the Fiscal Year ending June 30, 2023, and the basic financial statements contained therein. The City’s basic financial statements consist of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) the notes to the financial statements. This ACFR also contains other supplementary information in addition to the basic financial statements intended to furnish additional detail to support the basic financial statements.
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
Government-wide Financial Statements
The government-wide financial statements are designed to provide readers with a broad overview of the City’s finances, in a manner similar to a private sector business.

Statement of Net Position: This statement presents information on all of the City’s assets, liabilities, and deferred inflows/outflows of resources, with the difference between these items reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.

Statement of Activities: This statement presents information showing how the City’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows.

Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).

Both of the government-wide financial statements, the Statement of Net Position and the Statement of Activities, distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government, public safety, construction and maintenance, planning and building services, culture and leisure, transportation, and housing. The business-type activities of the City include wastewater, golf, and storm drain.

Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the City can be divided into three categories as follows:

Governmental Funds: Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on nearterm inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements.

Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements.

By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund Balance Sheet and the governmental fund Statement of Revenues, Expenditures, and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. 6 Attachment 1
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
The City maintains 15 individual governmental funds. Information is presented separately in the governmental fund Balance Sheet and in the governmental fund Statement of Revenues, Expenditures, and Changes in Fund Balances for the General Fund and Capital Projects Funds, which are considered major funds.

Data from the other 13 governmental funds are combined into a single, aggregated presentation.

Individual fund data for each of these non-major governmental funds is provided in the form of combining statements in this report.

The City adopts an annual appropriated budget for its General Fund. A budgetary comparison schedule for the General Fund has been provided in this report to demonstrate compliance with this budget.

Proprietary Funds: The City maintains one type of proprietary funds. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its Wastewater Utility, Golf Course, and Storm Drain Utility.

Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide information on each of the enterprise funds noted above, as all are considered to be major funds.

The following table shows a summary of the Statement of Net Position as of June 30, 2023 and 2022.
(in thousands)
2023 2022 2023 2022 2023 2022
Current assets $ 213,122 $ 192,176 $ 25,161 $ 23,414 $ 238,283 $ 215,590 Noncurrent assets:

Capital assets 127,854 130,411 49,442 45,296 177,296 175,707 Total assets 340,976 322,587 74,603 68,710 415,579 391,297 Total deferred
outflows of resources 30,497 12,539 1,681 887 32,178 13,426 Current liabilities 5,816 7,081 3,629 1,625 9,445 8,706 Noncurrent liabilities 75,233 36,847 4,692 2,438 79,925 39,285 Total liabilities 81,049 43,928 8,321 4,063 89,370 47,991 Total deferred
inflows of resources 5,482 23,798 2,422 4,039 7,904 27,837 Net position:

Invested in capital assets 127,311 130,411 49,420 45,296 176,731 175,707 Restricted 37,706 38,146 - - 37,706 38,146
Unrestricted 119,925 98,843 16,121 16,199 136,046 115,042 Total net position $ 284,942 $ 267,400 $ 65,541 $ 61,495 $ 350,483 $ 328,895 Statement of Net Position
June 30, 2023 and 2022
Governmental Activities Business-Type Activities Totals 7 Attachment 1
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THE CITY OF CORONADO AND ANALYSIS
Fiduciary Funds: Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reported in the government-wide financial statement because the resources of those funds are not available to support the City’s own programs. The accounting used for fiduciary funds is much like that used for proprietary funds.

The City maintains one type of fiduciary funds, private purpose trust fund. This private purpose trust fund was established with the dissolution of the Former Redevelopment Agency to report the Successor Agency activity in the City’s financial statements, see Note 19 in this report.

Notes to the Financial Statements
The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements.

Other Information
In addition to the basic financial statements and accompanying notes, this report also presents certain supplemental and statistical information that may be useful to the users of the City’s financial statements. Statistical information about the City can be found in the last section of this report.

FINANCIAL ANALYSIS
Government-Wide Analysis
During FY 2022-23, the City’s total net position increased from $329 million to $350 million, an increase of 6.4%. The increase is attributable to an increase of $17 million in governmental activities and $4 million in business activities.

At June 30, 2023 the City’s assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $350 million. The total amount of capital assets (i.e., land, buildings, infrastructure, and equipment) increased by $1 million from FY 2021-22 as addition to capital assets exceeded depreciation and deletion. Approximately 50% of the City’s net position is investment in capital assets. As of June 30, 2023, there was no debt used to acquire assets. The City uses these capital assets to provide a variety of services to the public; consequently, these assets are not available for future spending.

An additional portion of the City’s net position, 11%, represents resources that are subject to external restrictions as to how they may be used. These restrictions are typically imposed by parties outside the government (such as laws, regulations, creditors, or grantors of other governmental agencies). Assets are also restricted when associated with particular liabilities (for instance, restricted assets associated with revenue bonds). An amount equal to these restricted assets, less any related liabilities, is subsequently reported. 8 Attachment 1
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
At the end of FY 2022-23 the remaining balance of net position, which is unrestricted, is $136 million. The unrestricted portion of net position comprises $120 million and $16 million in governmental and business-type activities, respectively. Unrestricted funds normally represent assets that are not otherwise restricted for any specific purpose and not specifically invested in capital assets.

The following table shows the summary of the City’s activities and the components that caused the City’s net position to increase:

Governmental Activities: Overall, revenues for the year ending June 30, 2023, increased by $19 million, or 21.3%. The following is a list of notable changes compared to the prior year:
 Property Tax revenue increased by $3.3 million which resulted from a $863 million or

8.3% increase in the City’s assessed value of taxable properties during FY 2022-23 as compared to the prior year.
2023 2022 2023 2022 2023 2022
Revenues:

Program Revenues
Charges for Services $ 7,007 $ 6,2 45 $ 13,232 $ 14,963 $ 20 ,239 $ 21 ,208 Operating Grants & Contributions 6,560 5,9 96 - - 6,560 5, 996 Capital Grants & Contributions 137 991 - - 1 37 991
General Revenues
Property Tax 39,099 3 5,784 - - 39 ,099 35 ,784
Transient Occupancy Tax 22,741 1 9,745 - - 22 ,741 19 ,745 Sales & Use Tax 5,016 4,8 01 - - 5,016 4, 801
Other Taxes 2,050 1,6 39 - - 2,050 1, 639
Use of Money and Property 6,398 (3,649) 1,810 (367) 8,208 (4,016) Other 1,012 305 - - 1,012 305
Total Revenues 90,020 7 1,857 15,042 14,596 1 05,062 86 ,453 Expenses:

General Government 13,435 10,424 - - 13,435 10,424
Public Safety 29,689 23,768 - - 29,689 23,768
Construction & Maintenance 13,883 11,584 - - 13,883 11,584 Culture & Leisure 11,286 9,036 - - 11,286 9,036
Planning & Building 3,385 2,746 - - 3,385 2,746
Housing 190 97 - - 190 97
Wastewater - - 6,227 6,277 6,227 6,277
Golf - - 3,868 3,486 3,868 3,486
Storm Drain - - 1,511 1,301 1,511 1,301
Total Expenses 71,868 57,655 11,606 11,064 83,474 68,719 Increase (Decrease) in Net
Position Before Transfers 18,152 14,202 3,436 3,532 21,588 17,734 Transfers (610) (500) 610 500 - -
Change in Net Position 17,542 13,702 4,046 4,032 21,588 17,734 Net Position, July 1 267,400 253,698 61,495 57,463 328,895 311,161 Net Position, June 30, $ 284,942 $ 267,400 $ 65,541 $ 61,495 $ 3 50,483 $ 32 8,895 Statement of Activities
For the fiscal year ended June 30, 2023 and 2022
(in thousands)
Governmental Activities Business-Type Activities Totals 9 Attachment 1
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THE CITY OF CORONADO AND ANALYSIS
 Transient Occupancy Tax revenue increased by $3.0 million due to continued demand and recovery from the pandemic in the City’s tourism activities during FY 2022-23.  Use of money and Property increased by approximately $12.2 million, primarily from investment revenue due to higher interest from various investment assets held by the City.

Total expenses increased by $15 million, or 21.5%. The following are the notable changes compared to the prior year:
 General Government increased by $3.0 million primarily due to increases in pension plan’s contribution rates and decrease in personnel vacancies.  Public safety increased by $5.9 million due to an increase in the safety pension plan’s contribution rates, grant expenditures, and decreases in personnel vacancies.  Construction and maintenance increased by $2.3 million due to increased spending and activities on major capital maintenance projects.
 Culture and Leisure increased by $2.3 million as various recreational programs returned to the pre-pandemic level.
 Housing and Planning & Building combined increased by $700,000 primarily due to increases in pension plan’s contribution rates.

The following chart compares governmental activities’ program revenues with expenses for all functions.
$13,435
$29,689
$11,286
$13,883
$3,385
$190
$2,728
$4,200
$2,095
$3,002
$1,651
$28
$- $10,000 $20,000 $30,000 $40,000 $50,000
General government
Public safety
Construction and maintenance
Culture and leisure
Planning and building services
Housing
Expenses and Program Revenues
Governmental Activities
Year Ended June 30, 2023
(in thousands)
Expenses Program Revenues
10 Attachment 1
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THE CITY OF CORONADO AND ANALYSIS
Business-Type Activities: During FY 2022-23, net position for business-type activities increased by $4 million to $66 million. The net increase in net position was mostly due to continued operating income from Wastewater Utility fund and increase of revenue in Golf Course fund from high demand.

Analysis of the Governmental Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.

Governmental funds: The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for discretionary use as it represents the portion of fund balance which has not yet been limited to use for a particular purpose by either an external party, the City itself, or a group or individual that has been delegated authority to assign resources for use for particular purposes by the City Council.

As of June 30, 2023, the City’s governmental funds reported combined ending fund balances of $206 million, an increase of $23 million in comparison with the prior year. Of this amount, $42 million constitutes unassigned fund balance, which is available for spending at the government’s discretion. The remainder of the fund balance is either non-spendable, restricted, committed, or assigned to indicate that it is 1) not in spendable form or legally required to be maintained intact ($6 million); 2) restricted for particular purposes ($53 million); 3) committed for particular purposes ($36 million); or 4) assigned for particular purposes ($69 million). 11 Attachment 1
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
The following chart compares fund balance for the General Fund in the current and prior fiscal years.

The General Fund, which is the chief operating fund of the City, at June 30, 2023, had a total fund balance of $151 million, an increase of $18 million from FY 2021-22. The following schedule shows changes in fund balances for the governmental funds:

As a measure of the General Fund’s liquidity, it may be useful to compare both the General Fund’s unassigned fund balance and total fund balance to General Fund expenditures. Unassigned fund balance represents 65.5% of total general fund expenditures, while total fund balance represents 233% of that same amount.
$6,825
$32,685 $32,116
$30,227 $30,706
$6,175
$32,249
$36,025
$33,861
$42,252
$0
$10,000
$20,000
$30,000
$40,000
$50,000
Nonspendable Restricted Committed Assigned Unassigned
General Fund
Components of Fund Balance
June 30, 2022 and 2023
(in thousands)
FY 2021-22 FY 2022-23
Non-Spendable Restricted Committed Assigned Unassigned
General Fund $ (649,820) $ 2,530,957 $ 3,909,000 $ (16,940,582) $ 29,153,221 $ 18,002,776 Capital Projects - - - 2,381,567 - 2,381,567
Other Governmental Funds 239 2,153,482 - - - 2,153,721
$ (649,581) $ 4,684,439 $ 3,909,000 $ (14,559,015) $ 29,153,221 $ 22,538,064 Net Change in
Fund Balance
Governmental Funds Increase / (Decrease) in Fund Balances in FY 2022-23 Compared to FY 2021-22
12 Attachment 1
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THE CITY OF CORONADO AND ANALYSIS
In the other governmental funds, all fund balances are assigned ($35 million) or restricted ($20 million) for particular purposes. The following chart compares fund balance in other governmental funds in the current and prior fiscal years.

Proprietary Funds: The City’s proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail. The following two tables show the changes in net position of the proprietary funds and invested in capital assets and unrestricted portions of net position of the proprietary funds of the City. The factors affecting the changes in net position and other factors regarding the proprietary funds have already been addressed in the discussion of the City’s business-type activities.
$19
$18,123
$-
$32,362
$19 $-
$20,277
$-
$34,743
$-
$0
$10,000
$20,000
$30,000
$40,000
$50,000
Nonspendable Restricted Committed Assigned Unassigned
Other Governmental Funds
Components of Fund Balance
June 30, 2022 and 2023
(in thousands)
FY 2021-22 FY 2022-23
13 Attachment 1
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
Changes in Net Position
Proprietary Funds
(in thousands)
Net Position
Proprietary Funds as of June 30, 2023
(in thousands)
Funds Budgetary Highlights
Original budget compared to final budget: During the year, there were increases in revenue and expenditure projections across all funds. The majority of the $4 million increase in revenue was primarily due to continued strong performance in the transient occupancy taxes from returning business sales and tourism. Adjustments to the General Fund expenditure budget were $5 million, including personnel, professional services, and construction expenses.

Final budget compared to actual results: In the General Fund, revenues were greater than projections by $13 million. This increase was primarily due to higher actual results in sales and transient occupancy taxes, as well as, the use of money and property, specifically from higher investment earnings. In the General fund, expenditures were under budget in all functional areas.

This was primarily a result of decreasing but continuing vacancies, which resulted in delays in some of the planned projects and tasks.

Debt Administration and Capital Assets
Long-term debt: Compensated absences, claims and judgments, and net pension and OPEB liabilities comprise the City’s long-term obligations. Overall, the City’s debt increased by $40 million during Fiscal Year 2022-23. The overall increase is due primarily to the increase in the Net Pension Liability. The table below provides a comparison of the ending balance at June 30, 2022 and 2023. Additional information on the City’s long-term debts can be found in Note 8 in the Financial Statement section of this report.

Net Position
June 30, 2022
Changes in
Net Position
Net Position
June 30, 2023
Wastewater $ 48,067 $ 2,841 $ 50,908
Golf 7,172 1,399 8,571
Storm Drain 6,256 (194) 6,062
Total $ 61,495 $ 4,046 $ 65,541
Investment in
Capital Assets
Unrestricted
Net Position
Total Net
Position
Wastewater $ 38,380 $ 12,528 $ 50,908
Golf 4,119 4,452 8,571
Storm Drain 6,921 (859) 6,062
Total $ 49,420 $ 16,121 $ 65,541
14 Attachment 1
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MANAGEMENT’S DISCUSSION

THE CITY OF CORONADO AND ANALYSIS
Outstanding Debt
(in thousands)
Capital assets: The City’s net capital assets for its governmental and business-type activities as of June 30, 2023 totals $177 million (net of accumulated depreciation). This investment includes land, art and collections, buildings, improvements other than buildings, infrastructure, and vehicles and equipment. The net change in capital assets for the current fiscal year was an increase of $1 million or 0.5%.

Capital Assets
(net of accumulated depreciation)
(in thousands)
The increase in the capital assets’ net book value was primarily due to the increase in construction in progress. Due to impacts of COVID pandemic on construction, the City continued to focus on construction projects in progress from prior years.

Additional information on the City’s capital assets can be found in Note 7 in the Financial Statement section of this report.

2023 2022 2023 2022 2023 2022
Compensated Absences $ 2,952 $ 2,623 $ 208 $ 217 $ 3,160 $ 2,840 Claims and Judgments 9,042 7,821 - - 9,042 7,821
Leases and SBITA 543 643 22 - 565 643
Net Pension Liability 59,820 24,484 4,095 1,974 63,915 26,458 Net OPEB Liability 2,877 1,920 367 246 3,244 2,166
Totals $ 75,234 $ 37,491 $ 4,692 $ 2,437 $ 79,926 $ 39,928 Governmental
Activities
Business-Type
Activities: Total
2023 2022 2023 2022 2023 2022
Land $ 33,127 $ 33,127 $ - $ - $ 33,127 $ 33,127
Art and Collections 1,829 1,829 - - 1,829 1,829
Construction in
Progress 3 ,199 4,045 1 0,403 4,504 13,602 8,549
Buildings 45,151 46,534 3,248 3,381 48,399 49,915
Improvements Other
Than Buildings 12,866 13,638 21,376 22,261 34,242 35,899 Infrastructure 25,526 25,207 7,869 8,174 33,395 33,381
Vehicles and
Equipment 5,602 6,032 6,481 6,932 12,083 12,964
Equipment Under
Lease 554 642 65 45 619 687
Totals $ 127,854 $ 131,054 $ 49,442 $ 45,297 $ 177,296 $ 176,351 Governmental
Activities Business-Type Activities: Total
15 Attachment 1
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THE CITY OF CORONADO AND ANALYSIS
Economic Factors and Next Year’s Budget
The following economic factors currently affect the City of Coronado and were considered in developing the FY 2023-24 budget.

 Assessed valuation growth in January 2023, which drives property tax growth for Fiscal Year 2023-24, was 7.3%. Assessed values in Coronado continue to trend upward, which accounts for the tax base.

 Revenue from transient occupancy taxes and sales tax have made full recovery to the prepandemic level as the demand for tourism remain strong.  The City has undertaken efforts to manage its liabilities associated with pensions and Other Post Employment Benefits (OPEB). In FY 2022-23, the City contributed a total of $1.0 million to its Internal Revenue Code Section 115 Irrevocable Pension Trust Fund which is maintained by the Public Agency Retirement System. The balance of the trust of $14.8 million is to be used to stabilize expected future increases in pension costs. At the end of FY 2012-13, the City made a lump-sum payment of $5 million to the Miscellaneous Pension Plan maintained by CalPERS, which lowered net pension liability related to that plan and normal cost contribution rate. At the end of FY 2014-15, the City made a lumpsum payment of $5 million to its Safety Pension Plan that reduced the net unfunded liability and resulted in lower amortization payments in future years. The City budgeted an additional $450,000 million to be contributed to the pension trust fund. These and other strategies for managing pension costs continue to be a high priority of the City.  The General Fund minimum reserve requirement established by City Council policy was increased for FY 2023-24 to $37.8 million, an increase of 5% from the reported amount for FY 2022-23. The reserve requirement is committed to be used: 1) in the event of needed emergency response and/or economic downturns ($33.3 million); 2) for major construction projects ($4 million); and 3) for loss in property tax revenues from designation of historic preservation properties ($500,000). The actual amount of unassigned general fund reserves at June 30, 2023 totals $42 million and is projected to remain stable during FY 2023-24 as the revenues and expenditures expect to be level.
 The City’s FY 2023-24 Budget is available online at the City’s website.

REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of the finances for all those with an interest in the government’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to:

Department of Administrative Services
City of Coronado
1825 Strand Way,
Coronado, CA 92118
16 Attachment 1
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CITY OF CORONADO

BASIC FINANCIAL STATEMENTS
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CITY OF CORONADO

STATEMENT OF NET POSITION
JUNE 30, 2023
Governmental
Activities
Business-Type
Activities Total
ASSETS:

Cash and investments $ 169,312,952 $ 41,151,304 $ 210,464,256 Restricted 115 trust cash and investments 14,838,792 - 14,838,792 Accounts, grants and taxes receivable 4,427,782 889,604 5,317,386 Notes receivable 7,723,437 616,875 8,340,312
Interest receivable 5,690,518 - 5,690,518
Allowance for uncollectible receivables (10,158,194) - (10,158,194) Leases receivable 1,787,384 1,916,239 3,703,623
Loans to Successor Agency 52,783 - 52,783
Internal balances 19,413,265 (19,413,265) -
Prepaid items 33,969 - 33,969
Capital assets not being depreciated 38,155,517 10,403,255 48,558,772 Capital assets, net of accumulated depreciation 89,698,642 39,038,760 128,737,402 TOTAL ASSETS 340,976,847 74,602,772 415,579,619
DEFERRED OUTFLOWS OF RESOURCES:

Deferred items related to pensions 29,079,220 1,501,901 30,581,121 Deferred items related to OPEB 1,417,982 179,043 1,597,025 TOTAL DEFERRED OUTFLOWS OF RESOURCES 30,497,202 1,680,944 32,178,146 LIABILITIES:

Accounts payable 4,728,701 3,629,324 8,358,025
Unearned revenue 792,186 - 792,186
Deposits payable 295,498 - 295,498
Noncurrent liabilities:

Long-term liabilities due within one year 4,920,652 145,165 5,065,817 Long-term liabilities due in more than one year:

Lease and SBITA payable 399,280 13,366 412,646
General, claims & compensated absences 7,216,201 71,288 7,287,489 Net pension liability 59,820,053 4,094,530 63,914,583
Net OPEB liability 2,876,901 367,051 3,243,952
TOTAL LIABILITIES 81,049,472 8,320,724 89,370,196
DEFERRED INFLOWS OF RESOURCES:

Deferred items related to pensions 3,638,134 623,581 4,261,715 Deferred items related to OPEB 139,219 17,579 156,798
Deferred items related to leases 1,704,999 1,780,568 3,485,567 TOTAL DEFERRED INFLOWS OF RESOURCES 5,482,352 2,421,728 7,904,080 NET POSITION:

Net investment in capital assets 127,311,375 49,420,287 176,731,662 Restricted for:

Housing 817,615 - 817,615
Public safety 203,805 - 203,805
Culture & leisure 8,262,205 - 8,262,205
Construction & maintenance 2,967,689 - 2,967,689
Planning & building 1,502,140 - 1,502,140
Capital projects 15,903,112 - 15,903,112
City transportation 6,657,119 - 6,657,119
Public, Educational and Governmental (PEG) fees 485,646 - 485,646 Hotel Del Coronado master plan 848,088 - 848,088
Library endowment:

Expendable 39,151 - 39,151
Nonexpendable 18,938 - 18,938
Unrestricted 119,925,342 16,120,977 136,046,319
TOTAL NET POSITION $ 284,942,225 $ 65,541,264 $ 350,483,489 Primary Government
See Notes to the Financial Statements
19 Attachment 1
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CITY OF CORONADO

STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 2023
Expenses Charges for Services
Operating
Contributions and
Grants
Capital Contributions
and Grants
Functions/Programs
Primary Government:

Governmental Activities:

General government $ 13,435,216 $ 2,536,493 $ 191,030 $ - Public safety 29,688,984 361,356 3,838,740 -
Construction and maintenance 13,882,871 486,055 1,472,066 137,297 Culture and leisure 11,286,300 1,946,857 1,054,898 -
Planning and building services 3,385,350 1,648,414 3,000 - Housing 190,426 28,000 - -
Total Governmental Activities 71,869,147 7,007,175 6,559,734 137,297 Business-Type Activities:

Wastewater Utility 6,226,744 7,836,385 - -
Golf Course 3,868,055 4,731,490 - -
Storm Drain 1,511,018 663,960 - -
Total Business-Type Activities 11,605,817 13,231,835 - - Total Primary Government $ 83,474,964 $ 20,239,010 $ 6,559,734 $ 137,297 Total General Revenues and Transfers
Change in Net Position
Net position beginning of the year
Net Position at End of Year
Transfers
Other
Program Revenues
General Revenues:

Taxes:

Property taxes, levied for general purpose
Transient occupancy taxes
Sales taxes
Franchise taxes
Real property transfer taxes
Use of money and property
See Notes to the Financial Statements
20 Attachment 1
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Governmental Activities
Business-Type
Activities Total
$ (10,707,693) $ - $ (10,707,693)
(25,488,888) - (25,488,888)
(11,787,453) - (11,787,453)
(8,284,545) - (8,284,545)
(1,733,936) - (1,733,936)
(162,426) - (162,426)
(58,164,941) - (58,164,941)
- 1,609,641 1,609,641
- 863,435 863,435
- (847,058) (847,058)
- 1,626,018 1,626,018
(58,164,941) 1,626,018 (56,538,923)
39,098,953 - 39,098,953
22,741,252 - 22,741,252
5,015,515 - 5,015,515
1,462,438 - 1,462,438
589,869 - 589,869
6,397,979 1,809,778 8,207,757
1,011,620 - 1,011,620
(610,487) 610,487 -
75,707,139 2,420,265 78,127,404
17,542,198 4,046,283 21,588,481
267,400,027 61,494,981 328,895,008
$ 284,942,225 $ 65,541,264 $ 350,483,489
Net (Expenses) Revenues and Changes in Net Position
Primary Government
21 Attachment 1
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CITY OF CORONADO

BALANCE SHEET

GOVERNMENTAL FUNDS
YEAR ENDED JUNE 30, 2023
$ 129,070,046 $ 20,659,788 $ 19,583,118 $ 169,312,952
Restricted 115 trust cash 14,838,792 - - 14,838,792
4,281,745 - 146,037 4,427,782
1,299,168 - 6,424,269 7,723,437
1,480,634 - 4,209,884 5,690,518
Allowance for uncollectible receivables (324,042) - (9,834,152) (10,158,194) 1,787,384 - - 1,787,384
52,783 - - 52,783
Advances to other funds 5,113,265 14,300,000 - 19,413,265 33,969 - - 33,969
$ 157,633,744 $ 34,959,788 $ 20,529,156 $ 213,122,688
Liabilities, Deferred Inflows and Fund Balances:
$ 4,324,708 $ 216,433 $ 187,560 $ 4,728,701
792,186 - - 792,186
Deposits payable 249,462 - 46,036 295,498
5,366,356 216,433 233,596 5,816,385
Deferred Inflows of Resources:

Deferred items related to leases 1,704,999 - - 1,704,999 6,175,143 - 18,938 6,194,081
32,248,740 - 20,276,622 52,525,362
36,025,000 - - 36,025,000
33,861,276 34,743,355 - 68,604,631
42,252,230 - - 42,252,230
150,562,389 34,743,355 20,295,560 205,601,304
$ 157,633,744 $ 34,959,788 $ 20,529,156 $ 213,122,688
Cash and investments
General
Fund
Capital Projects
Fund
Other
Governmental
Funds
Total
Governmental
Funds
Assets:

Fund Balances:

Accounts, grants and taxes receivable
Notes receivable
Interest receivable
Loan to Successor Agency
Prepaid items
Leases receivable
Total Assets
Liabilities:

Accounts payable
Unearned revenue
Total Liabilities
Total Liabilities, Deferred Inflows and Fund
Balances
Non-spendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
See Notes to the Financial Statements.
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City of Coronado Page 377

CITY OF CORONADO

RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS

TO THE STATEMENT OF NET POSITION
JUNE 30, 2023
Fund balances of governmental funds $ 205,601,304
Amounts reported for governmental activities in the statement of net position are different because:

Capital assets net of depreciation have not been included as financial resources in governmental fund activity. 127,854,159
Deferred outflows related to:

Pension 29,079,220
OPEB 1,417,982 30,497,202
Long-term liabilities, compensated absences, and net pension & OPEB liabilities that have not been included in the governmental fund activity:

Claims liability (9,041,721)
Lease and SBITA liability (542,784)
Compensated absences (2,951,628)
Net pension liability (59,820,053)
Net OPEB liability (2,876,901) (75,233,087)
Deferred inflows related to:

Pension (3,638,134)
OPEB (139,219) (3,777,353)
Net position of governmental activities $ 284,942,225
See Notes to the Financial Statements.
23 Attachment 1
City of Coronado Page 378

CITY OF CORONADO

STATEMENT OF REVENUES, EXPENDITURES,

AND CHANGES IN FUND BALANCES

GOVERNMENTAL FUNDS
YEAR ENDED JUNE 30, 2023
General Fund
$ -$ -$ 69,430,171 69,430,171 $
676,855 - - 676,855
3,344,954 - 1,354,120 4,699,074
4,755,247 - 1,757,075 6,512,322
5,387,778 274,421 898,094 6,560,293
300,784 - - 300,784
1,219,341 - 367,405 1,586,746
949,448 - 72,477 1,021,925
86,064,578 274,421 4,449,171 90,788,170
Current:
12,333,936 - - 12,333,936
27,219,947 - 66,254 27,286,201
11,894,009 - 644,659 12,538,668
8,433,765 - 880,127 9,313,892
3,215,698 - 190,426 3,406,124
1,277,540 806,020 575,127 2,658,687
Debt service:

Principal 170,157 - - 170,157
Interest and fiscal charges 2,061 - - 2,061
64,547,113 806,020 2,356,593 67,709,726
21,517,465 (531,599) 2,092,578 23,078,444
Issuance of lease 70,107 - - 70,107
209,733 2,913,166 61,143 3,184,042
(3,794,529) - - (3,794,529)
(3,514,689) 2,913,166 61,143 (540,380)
18,002,776 2,381,567 2,153,721 22,538,064
Fund balance beginning of the year 132,559,613 32,361,788 18,141,839 183,063,240 $ 150,562,389 $ 34,743,355 $ 20,295,560 $ 205,601,304
Licenses and permits
Capital Projects
Fund
Other
Governmental
Funds
Total
Governmental
Funds
Revenues:

Taxes
Culture and leisure
Intergovernmental
Charges for services
Use of money and property
Fines and forfeitures
Reimbursements
Miscellaneous
Total Revenues
Expenditures:

General government
Public safety
Construction and maintenance
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, End of Year
Planning and building services
Capital outlay
Total Expenditures
Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses):

Transfers in
See Notes to the Financial Statements.
24 Attachment 1
City of Coronado Page 379

CITY OF CORONADO

RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,

AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS

TO THE STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 2023
Net change in fund balances - total governmental funds $ 22,538,064 Amounts reported for governmental activities in the statement of activities are different because:

Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period.

Capital asset acquisitions 1,573,681
Depreciation expense (4,771,983)
Disposal of capital assets (1,853) (3,200,155)
Workers compensation and general claims expense reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (1,221,115) Compensated absences expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (329,058)
Proceeds from new leases and SBITA (70,107)
Principal payment on long-term debt 170,157
Pension obligation expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (123,268)
OPEB obligation expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (222,320)
Change in net position of governmental activities $ 17,542,198 See Notes to the Financial Statements
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26 Attachment 1
City of Coronado Page 381

CITY OF CORONADO

STATEMENT OF NET POSITION

PROPRIETARY FUNDS
JUNE 30, 2023
Wastewater Utility
Golf
Course
Storm
Drain Totals
Assets:

Current:

Cash and investments $ 34,599,355 $ 5,790,983 $ 760,966 $ 41,151,304 Accounts, grants and taxes receivable 825,518 62,851 1,235 889,604 Leases receivable - 122,466 - 122,466
Total Current Assets 35,424,873 5,976,300 762,201 42,163,374 Noncurrent:

Leases receivable - 1,793,773 - 1,793,773
Notes receivable - 616,875 - 616,875
Capital assets not being depreciated 10,403,255 - - 10,403,255 Capital assets - net of accumulated depreciation 27,976,464 4,140,869 6,921,427 39,038,760 Total Noncurrent Assets 38,379,719 6,551,517 6,921,427 51,852,663 Total Assets 73,804,592 12,527,817 7,683,628 94,016,037 Deferred Outflows of Resources:

Deferred items related to pensions 522,069 708,446 271,386 1,501,901 Deferred items related to OPEB 57,548 89,523 31,972 179,043 Total Deferred Outflows of Resources 579,617 797,969 303,358 1,680,944 Liabilities:

Current:

Accounts payable and accrued liabilities 3,219,797 298,929 110,598 3,629,324 Accrued compensated absences 49,186 68,769 18,848 136,803 Lease Payable - 8,362 - 8,362
Total Current Liabilities 3,268,983 376,060 129,446 3,774,489 Noncurrent:

Advances from other funds 18,418,805 - 994,460 19,413,265 Lease payable - 13,366 - 13,366
Accrued compensated absences 26,980 37,652 6,656 71,288 Net pension liability 1,424,839 2,061,172 608,519 4,094,530 Net OPEB liability 117,347 185,301 64,403 367,051
Total Noncurrent Liabilities 19,987,971 2,297,491 1,674,038 23,959,500 Total Liabilities 23,256,954 2,673,551 1,803,484 27,733,989 Deferred Inflows of Resources:

Deferred items related to pensions 213,799 291,975 117,807 623,581 Deferred items related to OPEB 5,651 8,788 3,140 17,579 Deferred items related to leases - 1,780,568 - 1,780,568 Total Deferred Inflows of Resources 219,450 2,081,331 120,947 2,421,728 Net Position:

Net investment in capital assets 38,379,719 4,119,141 6,921,427 49,420,287 Unrestricted 12,528,086 4,451,763 (858,872) 16,120,977
Total Net Position $ 50,907,805 $ 8,570,904 $ 6,062,555 $ 65,541,264 Business-Type Activities - Enterprise Funds
See Notes to the Financial Statements.
27 Attachment 1
City of Coronado Page 382

CITY OF CORONADO

STATEMENT OF REVENUES, EXPENSES

AND CHANGES IN NET POSITION

PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2023
Wastewater Utility
Golf
Course
Storm
Drain Totals
Operating Revenues:

Sewer user charges $ 6,281,487 $ - $ - $ 6,281,487
Navy sewer charges 1,475,021 - - 1,475,021
Reimbursements 79,877 - - 79,877
Green fees - 4,057,236 - 4,057,236
Rents and concessions - 613,843 - 613,843
Storm drain charges - - 663,960 663,960
Miscellaneous - 60,411 - 60,411
Total Operating Revenues 7,836,385 4,731,490 663,960 13,231,835 Operating Expenses:

Operations:

Personnel services 1,231,127 1,495,737 658,790 3,385,654 Utilities 221,563 1,318,774 29,755 1,570,092
Maintenance and repair 2,409,991 340,333 165,687 2,916,011 Administration 450,802 377,038 9,455 837,295
Contract services 611,285 102,047 375,908 1,089,240
Depreciation 1,193,221 234,126 226,000 1,653,347
Total Operating Expenses 6,117,989 3,868,055 1,465,595 11,451,639 Operating Income (Loss) 1,718,396 863,435 (801,635) 1,780,196 Nonoperating Revenues (Expenses):

Interest revenue (loss) 1,225,150 336,064 34,329 1,595,543 Lease revenue - 201,012 - 201,012
Interest expense (102,619) (1,205) (37,131) (140,955)
Total Nonoperating Revenues (Expenses) 1,122,531 535,871 (2,802) 1,655,600 Income (Loss) Before Transfers 2,840,927 1,399,306 (804,437) 3,435,796 Transfers in - - 820,220 820,220
Transfers out - - (209,733) (209,733)
Total Transfers - - 610,487 610,487
Changes in Net Position 2,840,927 1,399,306 (193,950) 4,046,283 Net position beginning of the year 48,066,878 7,171,598 6,256,505 61,494,981 Net Position End of Fiscal Year $ 50,907,805 $ 8,570,904 $ 6,062,555 $ 65,541,264 Business-Type Activities - Enterprise Funds
See Notes to the Financial Statements.
28 Attachment 1
City of Coronado Page 383

CITY OF CORONADO

STATEMENT OF CASH FLOWS

PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2023
Wastewater
Utility
Golf
Course
Storm
Drain Totals
Cash Flows from Operating Activities:

Cash received from customers and users $ 9,427,220 $ 4,778,050 $ 673,603 $ 14,878,873 Cash received from other operating activities 59,770 - - 59,770 Cash paid to suppliers for goods and services (1,472,020) (2,242,817) (613,772) (4,328,609) Cash paid to employees for services (1,217,399) (1,498,986) (647,341) (3,363,726) Net Cash Provided (Used) by Operating Activities 6,737,801 1,096,017 (587,510) 7,246,308 Cash Flows from Non-Capital Financing Activities:

Proceeds from advances from other funds 9,000,000 - - 9,000,000 Principal paid on advances from other funds (268,483) - (264,344) (532,827) Interest paid on advances from other funds (102,619) - (37,131) (139,750) Transfer in from other funds - - 820,220 820,220
Transfers out to other funds - - (209,733) (209,733)
Net Cash Provided (Used) by Non-Capital Financing Activities 8,628,898 - 309,012 8,937,910 Cash Flows from Capital and Related Financing Activities:

Acquisition and construction of capital assets (5,898,940) (83,639) - (5,982,579) Disposal of capital assets - - 209,733 209,733
Proceeds from lease revenues 137,470 - - 137,470
Principal paid on lease liability (4,563) (4,563)
Interest paid on leases - (1,205) - (1,205)
Net Cash Provided (Used) by Capital and Related Financing Activities (5,898,940) 48,063 209,733 (5,641,144)
Cash Flows from Investing Activities:

Interest received 1,225,150 336,064 34,329 1,595,543
Net Cash Provided (Used) by Investing Activities 1,225,150 336,064 34,329 1,595,543 Net Increase (Decrease) in Cash and Cash Equivalents 10,692,909 1,480,144 (34,436) 12,138,617 Cash and Cash Equivalents at Beginning of Year 23,906,446 4,310,839 795,402 29,012,687 Cash and Cash Equivalents at End of Year $ 34,599,355 $ 5,790,983 $ 760,966 $ 41,151,304 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities:

Operating income (loss) $ 1,718,396 $ 863,435 $ (801,635) $ 1,780,196 Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities:

Depreciation expense 1,193,221 234,126 226,000 1,653,347 (Increase) decrease in accounts receivable 1,670,712 46,560 9,643 1,726,915 (Increase) decrease in notes receivable 59,770 - - 59,770 (Increase) decrease in deferred outflows from pensions (272,123) (334,266) (131,860) (738,249) (Increase) decrease in deferred outflows from OPEB (17,852) (27,772) (9,918) (55,542) Increase (decrease) in accrued liabilities 2,221,621 (104,625) (32,967) 2,084,029 Increase (decrease) in unearned revenues (79,877) - - (79,877) Increase (decrease) in lease payables - - - -
Increase (decrease) in compensated absences 3,591 (18,630) 5,860 (9,179) Increase (decrease) in deferred inflows from pensions (505,191) (611,476) (262,090) (1,378,757) Increase (decrease) in deferred inflows from OPEB (11,946) (18,584) (6,637) (37,167) Increase (decrease) in net pension liability 778,426 947,088 394,526 2,120,040 Increase (decrease) in net OPEB liability 38,823 60,391 21,568 120,782 Total Adjustments 5,019,405 232,582 214,125 5,466,112
Net Cash Provided (Used) by Operating Activities $ 6,737,801 $ 1,096,017 $ (587,510) $ 7,246,308 Business-Type Activities - Enterprise Funds
See Notes to the Financial Statements.
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30 Attachment 1
City of Coronado Page 385

CITY OF CORONADO

STATEMENT OF FIDUCIARY NET POSITION

FIDUCIARY FUNDS
JUNE 30, 2023
Private Purpose Trust
Fund
Successor Agency of
the Former
Community
Development Agency
Assets:

Cash and investments $ 29,570,088
Interest receivable 92,269
Land 18,744,992
Total Assets 48,407,349
Liabilities:

Accounts payable 305,319
Interest payable 1,316,224
Long-term liabilities:

Due in one year 8,222,019
Due in more than one year 81,326,286
Total Liabilities 91,169,848
Deferred Inflows of Resources:

Deferred charges on refunding 784,914
Total Deferred Inflows of Resources 784,914
Net Position:

Held in trust for other purposes (43,547,413)
Total Net Position (Deficit) $ (43,547,413)
See Notes to the Financial Statements.
31 Attachment 1
City of Coronado Page 386

CITY OF CORONADO

STATEMENT OF CHANGES IN FIDUCIARY NET POSITION

FIDUCIARY FUNDS
YEAR ENDED JUNE 30, 2023
Private Purpose
Trust Fund
Successor Agency
of the Former
Community
Development
Agency
Additions:

Taxes $ 20,857,860
Interest revenue 463,585
Changes in fair value of investments 164,454
Total Additions 21,321,445
Deductions:

Contractual services 307,616
Interest expense 2,984,068
Total Deductions 3,291,684
Changes in Net Position 18,029,761
Net position (deficit) beginning of the year (61,577,174) Net Position (Deficit) - End of the Year $ (43,547,413) See Notes to the Financial Statements.
32 Attachment 1
City of Coronado Page 387

CITY OF CORONADO

NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2023
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES:
a. Reporting Entity:

The reporting entity, “City of Coronado” includes the accounts of the City, the Coronado Improvement Corporation (CIC), and the Coronado Financing Authority (CFA).

The City of Coronado was incorporated on December 12, 1890, as a general law city and operates under a council/manager form of government.

The Coronado Improvement Corporation was organized on November 27, 1981, under the Non-Profit Public Benefit Corporation Law, State of California, for the purpose of providing financial assistance to the City of Coronado by acquiring, constructing, improving, and developing certain facilities for the collection, treatment and disposal of sewage, waste and wastewater within and outside the City. Separate financial statements for the CIC are not issued.

The Coronado Financing Authority is a joint powers authority, organized pursuant to a Joint Exercise of Powers Agreement, dated as of January 1, 1990 (the “Joint Powers Agreement”) by and between its members, and the Coronado Unified School District (District), and amended on September 1, 1992, to include the City as a member. The Joint Powers Agreement was entered into pursuant to the provisions of the California Government Code.

The CFA is a separate entity constituting a public instrumentality of the State of California and was formed for the public purpose of assisting in financing and refinancing public capital improvements for a member through the purchase by the CFA of a member agency’s bonds pursuant to bond purchase agreements, and/or the loan of funds to a member. The board of directors is composed of two members from City Council, and one member from the District board. Separate financial statements for CFA are not issued and, therefore, each member includes in its financial statements the accounts and transactions pertaining to its debt issuances through the CFA.

The criteria used in determining the scope of the reporting entity are based on the provisions of GASB Statement No. 61 “The Financial Reporting Entity: Omnibus-an amendment of GASB Statements No. 14 and No. 34”. The City of Coronado is the primary governmental unit. Component units are those entities that are financially accountable to the primary governmental unit either because the City appoints a voting majority of the component unit Board, or because the component unit provides financial benefit or imposes a financial burden on the City. The City has accounted for CIC and CFA as “blended” component units. Despite being legally separate, these units are so intertwined with the City that they are in substance, part of the City’s operations. Accordingly, the balances and transactions of the CIC and the CFA are included in the Special Revenue, Capital Project, and Enterprise Funds.
33 Attachment 1
City of Coronado Page 388

CITY OF CORONADO
NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

The following specific criteria were used in determining that the CIC and the CFA were blended component units:
1) The members of the City Council appoint the members of the governing body of CIC.

City employees manage CIC and provide all support functions for CIC including financial reporting and investment decisions.
2) Two of the three board members of CFA are members of the City Council. The sole function of the CFA is to issue bonds on behalf of its members. The CFA is managed by employees of the City.
b. Financial Statement Presentation, Measurement Focus, and Basis of Accounting:

The basic financial statements of the City are composed of the following:
 Government-wide financial statements
 Governmental fund financial statements
 Proprietary fund financial statements
 Fiduciary fund financial statements
 Notes to the financial statements
Government-Wide Financial Statements:

The government-wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all of the activities of the City. For the most part, the effect of inter-fund activity has been removed from these statements.

Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The government-wide financial statements do not include fiduciary funds activities.

The Statement of Activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include 1) charges to customers who purchase, use, or directly benefit from goods, services, or privileges provided by a given function and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes and other items not properly included among program revenues are reported as general revenues. 34 Attachment 1
City of Coronado Page 389

CITY OF CORONADO
NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

Governmental Fund Financial Statements:

The accounting system of the City is organized and operated on the basis of separate funds, each of which is considered a separate accounting entity. Each fund is accounted for by providing a separate set of self-balancing accounts that constitute its assets, liabilities, fund equity, revenues, and expenditures. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled.

Governmental fund financial statements for the City’s governmental funds are presented after the government-wide financial statements. These statements include a Balance Sheet and a Statement of Revenues, Expenditures, and Changes in Fund Balances for all major funds individually and non-major funds in aggregate.

Proprietary Fund Financial Statements:

Proprietary fund financial statements include a Statement of Net Position, a Statement of Revenues, Expenses and Changes in Net Position, and a Statement of Cash Flows for each major proprietary fund and non-major funds aggregated. However, the City of Coronado does not have non-major proprietary funds.

Fiduciary Fund Financial Statements:

Fiduciary fund financial statements include a Statement of Fiduciary Net Position and a Statement of Changes in Fiduciary Net Position. The City’s fiduciary funds represent private-purpose trust funds and are accounted for on the economic resources measurement focus and the accrual basis of accounting.

The following are the types of funds used by the City:

GOVERNMENTAL FUNDS:

General Fund:

The General Fund is used to account for all revenues and activities financed by the City that are not required to be accounted for in another fund.

Special Revenue Funds:

Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. 35 Attachment 1
City of Coronado Page 390

CITY OF CORONADO
NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

Capital Projects Funds:

Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major property equipment or facilities (other than those financed by the proprietary funds).

Permanent Funds:

Permanent funds are used to report resources that are legally restricted to the extent that only earnings, and not principal, may be used for purposes that support the City’s programs, that is, for the benefit of the City or its citizenry. All of the City’s permanent funds are to be used to support the City’s Library.

PROPRIETARY FUNDS:

Enterprise Funds:

Enterprise funds are used to account for operations that are (a) financed and operated in a manner similar to private business enterprises – where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes.

FIDUCIARY FUNDS:

Private-Purpose Trust Fund:

Private-Purpose Trust Fund accounts for the assets and liabilities of the former Community Development Agency (CDA) and are allocated revenue to pay estimated installment payments of enforceable obligations until obligations of the former redevelopment agency are paid in full and assets have been liquidated.

The City’s major governmental funds are as follows:

The General Fund is used to account for and report all financial resources of the City except those required to be accounted for in another fund.

The Capital Projects Fund accounts for the construction and purchase of major City infrastructure, capital assets, and facilities replacement. 36 Attachment 1
City of Coronado Page 391

CITY OF CORONADO
NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

The City’s major proprietary funds are as follows:

The Wastewater Utility Enterprise Fund accounts for the provision of sewer service to the residents and military installations of the City. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operation, maintenance, construction, financing, and related debt service.

The Golf Course Enterprise Fund accounts for the provision of an 18-hole golf course facility to the general public. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operation, maintenance, and construction.

The Storm Drain Enterprise Fund accounts for the provision of storm drain service to the residents of the City. All activities necessary to provide such services are accounted for in this fund including, but not limited to, administration, operation, maintenance, construction, financing, and related debt service.

Measurement Focus:

Measurement focus is a term used to describe which transactions are recorded within the various financial statements. Basis of accounting refers to when transactions are recorded regardless of the measurement focus applied. In the government-wide Statement of Net Position and the Statement of Activities, activities are presented using the economic resources measurement focus. Under the economic resources measurement focus, all (both current and long-term) economic resources and obligations of the City are reported.

In the fund financial statements, all governmental funds are accounted for on a spending or “financial flow” measurement focus, meaning that only current assets and current liabilities are included on their balance sheets. Their reported fund balances (net current assets) are considered a measure of “available spendable resources.” Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of available spendable resources during a period.

Noncurrent portions of long-term receivables are reported on the governmental fund balance sheets in spite of their measurement focus. However, special reporting treatments are used to indicate that they should not be considered “available spendable resources” since they do not represent net current assets. Recognition of governmental fund type revenue represented by non-current receivables are unavailable until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve amounts. Revenues, expenses, gains, losses, assets, and liabilities resulting from non-exchange transaction are recognized in accordance with the requirements of GASB Statement No. 33 “Accounting and Financial Reporting for Non-exchange Transactions”. 37 Attachment 1
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CITY OF CORONADO
NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by non-current liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities.

Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as a fund asset. The proceeds of long-term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures.

Proprietary funds are accounted for using the economic resources measurement focus.

Accordingly, all assets and liabilities (whether current or non-current) are included on the Statement of Net Position. The Statement of Revenues, Expenses and Changes in Fund Net Position present increases (revenues) and decreases (expenses) in total Net Position.

Operating revenues in the proprietary funds are those revenues that are generated from the primary operations of the fund. All other revenues are reported as non-operating revenues.

Operating expenses are those expenses that are essential to the primary operations of the fund. All other expenses are reported as non-operating expenses.

When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources.

Basis of Accounting:

In the government-wide Statement of Net Position and Statement of Activities, the governmental activities and business type activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or the economic asset used, regardless of the timing of related cash flows. Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange-like transactions are recognized when the exchange takes place.

In the governmental fund financial statements, governmental funds are presented using the modified-accrual basis of accounting. Revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. Accrued revenues include property taxes, taxpayer assessed taxes such as sales tax and transient occupancy taxes, and earnings on investments expected to be received within 60 days after year-end. Grant funds earned but not received are recorded as a receivable, and revenue is recognized because funds are expected to be received in accordance with grant contracts. 38 Attachment 1
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CITY OF CORONADO
NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

Grant funds received before the revenue recognition criteria have been met are reported as unearned revenues. Expenditures are recorded when the fund liability is incurred, if measurable, except for future interest on general long-term debt, which is recognized when due.

Proprietary, other post-employment benefit trust, and private-purpose trust fund types are accounted for on the accrual basis of accounting. Revenues in these funds are recognized when earned and expenses are recognized when the liability has been incurred. Unbilled wastewater fees are accrued at year-end.
c. Cash and Investments:

The City’s cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. For financial statement presentation purposes, cash and cash equivalents are shown as unrestricted cash and investments in the proprietary funds.

Investments are stated at fair value (quoted market price or best available estimate thereof).

A substantial portion of the City’s investments are in short-term, highly liquid instruments, with original maturities of three months or less. For purposes of the Statement of Cash Flows, all cash and investments held by the enterprise funds (including restricted cash and investments) are considered to be short-term and, accordingly, are classified as cash and cash equivalents. In addition, the City did not participate in non-cash investing, capital or financing activities for the year ended June 30, 2023, which would require disclosure on the statement of cash flows.
d. Prepaid Items:

Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both the government-wide and fund financial statements. The cost of prepaid items is recorded as expenditures/expenses when consumed rather than when purchased.
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):
e. Capital Assets:

The City’s capital assets, including infrastructure (e.g. roads, bridges, traffic signals, and similar items) are capitalized at historical costs or estimated historical costs. The City policy has set the capitalization threshold for reporting capital assets as follows:

Art and collections $25,000
Buildings and improvements 50,000
Equipment, except vehicles with vehicle identification numbers 10,000 Vehicles with vehicle identification numbers 10,000
Infrastructure 50,000
Gifts or contributions of capital assets are recorded at acquisition value when received.

Depreciation is recorded on a straight-line basis over the useful lives of the assets as follows:

Buildings 50 years
Improvements other than buildings 30-50 years
Vehicles and equipment 5-50 years
Infrastructure 30-60 years
Right to use assets Shorter of useful life or
life of the lease
The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend asset lives are not capitalized. Construction in progress costs are capitalized and transferred to their respective capital asset category upon completion of the project.
f. Deferred Outflow/Inflow of Resources:

In addition to assets, the statements of net position and governmental funds balance sheet will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and will not be recognized as an outflow of resources (expense/ expenditure) until then. The City has items that qualify for reporting in this category. Deferred outflows relate to the net pension and OPEB liability reported in the government-wide and proprietary statement of net position. These outflows are the result of the net difference between projected and actual earnings on pension plan investments, difference between expected and actual experience, contributions made after the measurement period, which are expensed in the following year, and of adjustments due to difference in proportions and the difference between actual contributions made and the proportionate share of contributions to the risk pool.
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

In addition to liabilities, the statements of net position, the governmental funds balance sheet, and statement of fiduciary net position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) that will not be recognized as an inflow of resources (revenue) until that time. The deferred inflows relating to the net pension and OPEB liability reported in the government-wide and proprietary statement of net position. These inflows are the result of the changes in assumptions, difference between expected and actual experiences, difference between actual contributions made and the proportionate share of contributions to the risk pool, and adjustments due to differences in proportions. The third relates to deferred charges on refunding tax allocation bonds reported in the statement of fiduciary net position. The fourth relates to deferred revenues associated with lease receivables that the City is a party to.
g. Claims and Judgments:

When it is probable that a claim liability has been incurred at year-end, and the amount of the loss can be reasonably estimated, the City records the estimated loss, net of any insurance coverage under its self-insurance program in the government-wide statements.

For fiscal year 2022-23, the City contracted with an independent actuary to determine the estimated long-term and short-term self-insured workers’ compensation program. Claims and judgment liabilities are expected to be liquidated by the General Fund in future periods. h. Pension:

For purposes of measuring the net pension liability and deferred outflows/inflows or resources relating to pensions and pension expense, information about the fiduciary net position of the City’s pension plan with CalPERS and additions to/deductions from the plan’s fiduciary net position have been determined on the same basis as they are reported by CalPERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefits terms.

Investments are reported at fair value.

GASB 68 requires that the reported results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used.

Valuation Date (VD) June 30, 2021
Measurement Date (MD) June 30, 2022
Measurement Period (MP) July 1, 2021 to June 30, 2022
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

The obligations for the net pension liability are primarily liquidated from the General Fund.

There is no fixed payment schedule for this liability.
i. Other Post-employment Benefits (OPEB)
For purposes of measuring the net OPEB liability, deferred outflows of resources and deferred inflows of resources related to OPEB, and OPEB expense, information about the fiduciary net position of the City’s OPEB plan and additions to/deductions from the OPEB plan’s fiduciary net position have been determined on the same basis. For this purpose, benefit payments are recognized when currently due and payable in accordance with the benefit terms. Investments are reported at fair value.

Generally accepted accounting principles require that the reported results must pertain to liability and asset information within a certain defined timeframe. For this report, the following timeframes are used:

Valuation Date June 30, 2021
Measurement Date June 30, 2022
Measurement Period July 1, 2021 to June 30, 2022
The obligations for the OPEB liability are primarily liquidated from the General Fund.

There is no fixed payment schedule for this liability.
j. Fair Value Measurements:

Certain assets and liabilities are required to be reported at fair value. The fair value framework provides a hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to unobservable inputs (Level 3 measurements). The hierarchy level of an asset or liability is based on the lowest level of input that is significant to the fair value measurement. Valuation techniques used need to maximize the use of observable inputs and minimize the use of unobservable inputs. The three levels of fair value hierarchy are described as follows:

Level 1 – Inputs to the valuation methodology are unadjusted quoted prices for identical assets or liabilities in active markets.
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):

Level 2 – Inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directly or indirectly, and fair value is determined through the use of models or other valuation methodologies including:
 Quoted prices for similar assets or liabilities in active markets;  Quoted prices for identical or similar assets or liabilities in markets that are inactive;  Inputs other than quoted prices that are observable for the asset or liability; and  Inputs that are derived principally from or corroborated by observable market data by correlation or other means.

Level 3 – Inputs to the valuation methodology are unobservable and significant to the fair value measurement. These unobservable inputs reflect the City’s own assumptions about the inputs market participants would use in pricing the asset or liability (including assumptions about risk). These unobservable inputs are developed based on the best information available in the circumstance.

The determination of what constitutes observable requires judgment by the City’s management. City management considers observable data to be that market data, which is readily available, regularly distributed or updated, reliable, and verifiable, not proprietary, and provided by multiple independent sources that are actively involved in the relevant market. The categorization of an investment or liability within the hierarchy is based upon the relative observability of the inputs to its fair value measurement and does not necessarily correspond to City management’s perceived risk of that investment or liability. k. Fund Balance Flow Assumption:

Sometimes the City will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the City’s policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. 43 Attachment 1
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):
l. Net Position Flow Assumption:

Sometimes the government will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted – net position and unrestricted – net position in the government-wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the government’s policy to consider restricted – net position to have been depleted before unrestricted – net position is applied.
m. Fund Balance Policies:

In the fund financial statements, governmental funds report the following fund balance classification:
 Non-spendable - includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact.  Restricted - includes amounts that are constrained on the use of resources by either (a) external creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through constitutional provisions or enabling legislation.  Committed - includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the City’s highest authority, the City Council. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution.
 Assigned - includes amounts that are constrained by the City’s intent to be used for specific purposes but are neither restricted nor committed. The City Manager is authorized to assign amounts to a specific purpose, which was established by the governing body through Resolution Number 8556.
 Unassigned - includes the residual amounts that have not been restricted, committed, or assigned to specific purposes.

An individual governmental fund could include non-spendable resources and amounts that are restricted, committed, or assigned or any combination of these classifications. The General Fund is the only fund that reports positive unassigned fund balance amount. 44 Attachment 1
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):
n. Committed Fund Balance:
 Emergency Response and Economic Stabilization – The City committed a reserve equal to six months of General Fund expenditures and transfers to provide emergency response and/or economic stabilization. The collected amount of committed funds for emergency response and economic stabilization may be utilized in the event of a locally proclaimed emergency, which shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat. In addition, these funds may be utilized if there is a finding made of an unforeseen loss of at least 5% of budgeted transient occupancy or current property tax revenue or an unanticipated expenditure(s) of at least 5% of budgeted expenditures. At June 30, 2023, the amount of the commitment for emergency response and economic stabilization totals $31,525,000.
 Future Capital Project – For fiscal year 2022-23, the city committed $4,000,000 for future capital improvement projects. The committed fund balance for capital improvements projects may only be reduced or increased by City Council action taken as part of the adoption or adjustment of the City’s annual budget.  Historic Preservation – For fiscal year 2022-23, the City committed $500,000 for future property tax reductions which have resulted from Mills Act agreements. The committed fund balance for historic preservation may be reduced or increased by City Council action taken as part of the adoption or adjustment of the City’s annual budget or reduced without further City Council action for the following reasons:
1) In the event of a proclaimed local emergency.
2) If there is an unforeseen loss of 5% or more in total General Fund actual revenues in comparison with the budgeted revenues for any subsequent year to fiscal year 2022-23.
3) If the actual amount of Current Property Tax Revenues, in any subsequent year to fiscal year 2022-23, is less than the highest amount of Current Property Tax Revenues over the previous ten-year period.
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):
o. In the government-wide financial statements, Net Position is classified in three components – investment in capital assets; restricted; and unrestricted. These classifications are defined as follows:
 Net investment in Capital Assets – this component of Net Position consists of capital assets, including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. If there are significant unspent related debt proceeds at year-end, the portion of the debt attributable to the unspent proceeds is not included in the calculation of investment in capital assets. Rather, that portion of the debt is included in the same Net Position component as the unspent proceeds.
 Restricted – This component of Net Position consists of constraints placed on net position use through external constraints imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or constraints imposed by law through constitutional provisions or enabling legislation.  Unrestricted Net Position – This component of Net Position consists of amounts that do not meet the definition of “restricted” or “investment in capital assets.” p. Property Taxes:

Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes go into a pool and are then allocated to the cities based on complex formulas.

Accordingly, the City of Coronado accrues only those taxes, which are received within 60 days after year-end.

Lien Date January 1
Levy Date June 30
Due Date November 1 and February 1
Collection Date December 10 and April 10
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):
q. Program Revenues:

Amounts reported as program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions (including special assessments) that are restricted to meeting the operational or capital requirements of a particular function or segment. All taxes, including those dedicated for specific purposes, and other internally dedicated resources are reported as general revenues rather than as program revenues. r. Use of Estimates:

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities and deferred inflows/outflows of resources and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates.
s. Advances to Other Funds:

Long-term inter-fund advances are recorded as a receivable and as non-spendable in fund balance by the advancing governmental fund type.
t. Proprietary Funds Operating and Non-operating Revenues and Expenses:

Proprietary funds distinguish operating revenues and expenses from non-operating items.

Operating revenues and expenses result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the Wastewater Fund, Golf Course Fund, and Storm Drain Fund are charges to customers for sales and services. The wastewater fund also recognizes as operating revenue the portion of fees intended to recover the cost of connecting new customers to the sewer system. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses.
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NOTES TO THE FINANCIAL STATEMENTS (Continued)
Note 1: REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (Continued):
u. Leases
The City accounts for leases in accordance with GASB Statement No 87, Leases, based on the principle that leases are financing of the right to use asset. The primary objective of this statement is to enhance the relevance and consistency of information about governments’ leasing activities. This statement establishes a single model for lease accounting based on the principle that leases are financings of the right-to-use an underlying asset. Under this statement, a lessee is required to recognize a lease liability and an intangible right-to-use asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources. For additional information, refer to the disclosures in Footnote 5.