CITY OF CORONADO
WORK ORDER: 24-HAR-008
Wastewater Main Replacement Project FY 16-17
Contract No. 20-PS-ES-733
This work order hires Harris & Associates, Inc. (CONSULTANT) to provide construction management services to the City of Coronado (CITY) for the Wastewater Main Replacement Project FY 16-17, as authorized per the as-needed professional services agreement No. 20-PS-ES733 awarded by City Council on March 17, 2020. This work order was authorized by City Council on July 16, 2024.
24-HAR-008-A SCOPE OF SERVICES
24-HAR-008-B PAYMENT FOR SERVICES
24-HAR-008-C SCHEDULE OF SERVICES
24-HAR-008-D LISTING OF SUBCONSULTANTS
CONSULTANT CITY
City of Coronado
Harris & Associates, Inc. Contract approved for content: ________________________________ ___________________________________ Mark Nasser, PE Date Vice President, PMCM
Jim Newton Date
City Engineer
Contract approved as to form: ________________________________ ___________________________________ Ehab Gerges Date Division President
Leon P. Firsht Date
Director of Public Services & Engineering
Attachment 2
CITY OF CORONADO
WORK ORDER: 24-HAR-008-A
Wastewater Main Replacement Project FY 16-17
Contract No. 20-PS-ES-733
SCOPE OF SERVICES
This work order hires CONSULTANT to provide full construction management and inspection services (DESCRIBED SERVICES) for the Wastewater Main Replacement Project FY 16-17.
The DESCRIBED SERVICES to be provided include:
Field Inspection Services • Review and inspect Contractor’s work and operations regarding safety, traffic control, quality, and quantity of work • Check Contractor’s adherence to the environmental and regulatory conditions of the contract • Review work in accordance with contract specifications and plans • Resolve conflicts between plans and specifications and actual site conditions • Collaborate with the engineer of record on changes in the plans and specifications which are then referred to the City for approval and change order if necessary • Act as the initial point of contact for community questions/concerns • Maintain complete and accurate daily contract records (including photographs) • Document on-site and adjacent off-site conditions, operations, and any significant discussions or occurrences that occur in the field • Review and verify Contractor preconstruction video of site and surrounding areas and maintain submitted documentation • Review and verify that Contractor is maintaining redlines to accurately reflect any changes • Perform quantity measurements and calculations for work performed Construction Management Services
• Run preconstruction, weekly progress, and additional field meetings as needed • Manage responses to RFIs, change requests, and pay applications • Review submittals for completeness and manage appropriate reviews • Review Contractor’s adherence to scheduled completion of the work • Maintain organized project documentation
• Assist in the coordination of construction activities with outside agencies and utility companies as needed, including SDG&E and Navy
• Scheduling of inspection services provided by City consultants as needed including geotechnical, water quality testing, etc.
• Coordinate punch-list items with the Contractor
Attachment 2
• Communicate regularly with the Project Manager on project status Construction Administration (Document Control & Labor Compliance) • Set-up and maintain a centralized construction project filing system utilizing Newforma software with remote access for authorized users • Provide a single point for referencing the latest version of documents for faster review turnaround times • Maintain status logs for submittals, RFIs, clarifications, and field directives • Review Contractor’s certified payroll submittals • Monitor and analyze the Contractor’s compliance with applicable California Labor Code and Code of Regulations • Continually monitor certified payroll submissions by all Contractors (prime, sub and subtier) Deliverables
• Daily reports for each working day inspected
• Monthly quantity calculations for each bid item
• Logs and documentation of all actions on submittals, RFIs, and change orders • Recommended approval of pay applications and change requests • Other items requested by the City
Attachment 2
CITY OF CORONADO
WORK ORDER: 24-HAR-008-B
Wastewater Main Replacement Project FY 16-17
Contract No. 20-PS-ES-733
PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: Payments to the CONSULTANT for the DESCRIBED SERVICES shall be made in the form of monthly payment for work completed on a project or task on a time and materials basis. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each task. Task shall be assessed in the sole and unfettered discretion of the Contract Officer or the designated representative The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.
CONSULTANT shall be paid on a time and material basis with a not to exceed fee of $367,800, which is based on the hourly rates and wage categories contained in On-Call Professional Services Agreement #20-PS-ES-733.
ACTIVITY
Classification PreConstruction Construction Close-Out Total Hours Rate Total Cost
Principal-inCharge 1 6 1 8 $277.06 $2,216
Senior
Construction
Manager
5 65 5 75 $240.12 $18,009
Construction
Manager 80 1040 80 1200 $227.80 $273,360
Construction
Administration 20 130 40 190 $172.39 $32,754
Subtotal $326,339
Contingency $32,634
Vehicles $8,750
Total Fee $367,723
B. REIMBURSABLE SERVICES: All reimbursables shall be paid under the time and materials invoicing for each plan review performed.
Attachment 2
CITY OF CORONADO
WORK ORDER: 24-HAR-008-C
Wastewater Main Replacement Project FY 16-17
Contract No. 20-PS-ES-733
SCHEDULE OF SERVICES
CONSULTANT agrees to diligently pursue the work described. This work order contractually obligates the CONSULTANT to perform the DESCRIBED SERVICES to meet anticipated project needs from September 2024 to April 2025, on a time and material basis at the CITY’S request, unless otherwise approved by CITY. The expected duration is 140 working days.
Attachment 2
CITY OF CORONADO
WORK ORDER: 24-HAR-008-D
Wastewater Main Replacement Project FY 16-17
Contract No. 20-PS-ES-733
SUBCONSULTANTS/SUBCONTRACTORS
Listed below are any and all subconsultants and subcontractors which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.
SUBCONSULTANT SUBCONSULTANT
None.
SUBCONSULTANT SUBCONSULTANT
SUBCONSULTANT SUBCONSULTANT
SUBCONSULTANT SUBCONSULTANT
Attachment 2