July 16, 2024 Regular Meeting Minutes Page 1 of 9
MINUTES OF THE
REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, July 16, 2024
2:45 p.m. Closed Session Special Meeting
4:00 p.m. Regular Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER/ROLL CALL
The Closed Session Special Meeting of the City Council was called to order at 2:45 p.m. on Tuesday, July 16, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. ANNOUNCEMENT OF CLOSED SESSION
Mayor Bailey announced closed session at 2:45 p.m.
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LIGITATION Pursuant to Government Code section 54956.9(d)(2)
a. Two (2) of Potential Case(s)
4. COMMUNICATIONS – ORAL: None.
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5. ADJOURN CLOSED SESSION
Mayor Bailey announced that Closed Session adjourned at 3:40 p.m.
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:01 p.m. on Tuesday, July 16, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. INVOCATION/PLEDGE OF ALLEGIANCE
Mayor Bailey led the Pledge of Allegiance.
3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY:
A Motion to approve the minutes of the Regular Meeting of June 4, 2024 and the Regular Meeting of June 18, 2024 was made by Councilmember Tanaka and seconded by Councilmember Downey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
4. CEREMONIAL PRESENTATIONS:
a. Proclamation: Jamie Centeno Day
b. Proclamation: Parks and Recreation Month
Mayor Bailey presented the proclamation to Stacy Berman, Recreation and Golf Services Supervisor.
5. CONSENT CALENDAR
City Manager Friend removed item 5g. from the agenda.
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Councilmember Downey provided comments regarding the annual comprehensive financial report and capital improvement projects.
Brad Gerbel provided comments regarding the annual audit.
A motion to approve the Consent Calendar with the addition of items 10b. and 10d. and the removal of items 5g. and 5j. was made by Councilmember Downey and seconded by Councilmember Donovan.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
5a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL
OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all ordinances on the agenda.
This item was approved under the Consent Calendar.
5b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE
CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FOR FISCAL YEAR 2023-24 AND 2024-25 Recommendation: Approve the warrants as certified by the City/Agency Treasurer.
This financial report was approved under the Consent Calendar. 5c. RESOLUTION TO EXTEND A LOCAL EMERGENCY DECLARATION DUE
TO THE DISCOVERY OF CAULERPA PROLIFERA IN THE CORONADO CAYS Recommendation: Adopt the Resolution to extend a local emergency declaration due to the discovery of Caulerpa prolifera.
Resolution 2024-44 was adopted under the Consent Calendar. 5d. ADOPTION OF "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, AUTHORIZING THE RECEIPT AND
APPROPRIATION OF $22,363 IN FUNDS PROVIDED BY THE FISCAL YEAR 2022 STATE HOMELAND SECURITY PROGRAM (SHSP) THROUGH THE COUNTY OF SAN DIEGO"
Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the Receipt and Appropriation of $22,363 in funds provided by the Fiscal Year (FY) 2022 State Homeland Security Program (SHSP) through the County of San Diego.”
Resolution 2024-45 was adopted under the Consent Calendar.
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5e. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT
AMENDMENT WITH ANDRE LANDSCAPE, INC., DBA BENCHMARK
LANDSCAPE SERVICES, IN THE AMOUNT OF $892,200, EXERCISE THE FIRST RENEWAL OPTION; MODIFY THE SCOPE OF THE AGREEMENT; AND
PROVIDE AUTHORITY FOR THE CITY MANAGER TO EXECUTE FUTURE
RENEWAL OPTIONS
Recommendation: Authorize the City Manager to execute a contract amendment with Andre Landscape, Inc., dba Benchmark Landscape Services, in the amount of $892,200, exercise the first renewal option; modify the scope of the agreement; and provide authority to the City Manager to execute future renewal options.
This item was approved under the Consent Calendar.
5f. AUTHORIZE THE CITY MANAGER TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS WITH TRITON ENGINEERS INC. AND KPFF INC.
FOR MARINE ENGINEERING SERVICES FOR A THREE-YEAR TERM AND
PROVIDE AUTHORITY TO THE CITY MANAGER TO EXECUTE FUTURE
RENEWAL OPTIONS FOR YEARS FOUR AND FIVE
Recommendation: Authorize the City Manager to enter into professional services agreements with Triton Engineers, Inc. and KPFF Inc. to provide on-call consulting services for marine engineering services related to boat slips, docks, floats, and shoreline protection projects, and provide authority to the City Manager to execute future renewal options for years four and five of the agreement.
This item was approved under the Consent Calendar.
5g. UPDATE ON PUBLIC COMMENT RECEIVED REGARDING THE DRAFT
CORONADO HISTORIC CONTEXT STATEMENT AND CITYWIDE SURVEY,
AND TIER MATRIX ADJUSTMENTS
Recommendation: Accept the report, consider public comments on the Draft Coronado Historic Context Statement and Citywide Survey received during the November 2023 through June 2024 comment period, and accept the proposed tier matrix adjustments.
This item was removed from consideration.
5h. AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A MULTIYEAR EXTENSION AGREEMENT WITH DAVIS FARR, LLP, TO PROVIDE
INDEPENDENT PROFESSIONAL CERTIFIED PUBLIC ACCOUNTANT (CPA) SERVICES FOR THE FISCAL YEARS ENDING JUNE 30, 2024, 2025, 2026, AND 2027
Recommendation: Authorize the City Manager to execute a multi-year extension agreement with Davis Farr, LLP, to provide independent professional CPA services for the fiscal years ending June 30, 2024, 2025, 2026, and 2027.
This item was approved under the Consent Calendar.
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5i. ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AMENDING ITS FISCAL YEAR 2024-25
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN TO
INCORPORATE COMPENSATION AND BENEFIT CHANGES”
Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, Amending its Fiscal Year 2024-25 Personnel Authorization and Compensation Plan to incorporate Compensation and Benefit Changes” to adjust the salary for the Director of Police Services (Police Chief).
Resolution 2024-46 was adopted under the Consent Calendar. 5j. AUTHORIZE THE CITY MANAGER TO AWARD A CONTRACT TO SALEM & BIDDLE FOR CROSSING GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $338,643.00 AND PROVIDE AUTHORITY TO THE CITY MANAGER
TO EXERCISE A FUTURE RENEWAL OPTION FOR YEARS FOUR AND FIVE
OF THE AGREEMENT
Rick Martinez, Police Chief, provided background on the staff report.
Mayor Bailey asked if staff was satisfied with the performance of Salem & Biddle. Chief Martinez replied in the affirmative.
Councilmember Tanaka asked if there was any change to existing coverage in the new agreement. Chief Martinez replied that there was no change to existing coverage.
Mark Warner provided comments regarding consideration of an additional crossing guard at the intersection of Sixth Avenue and Alameda Boulevard.
Councilmember Downey asked what the process would be to add an additional crossing guard to the scope of services. City Manager Friend replied that the City does have the flexibility to adjust the number and location of crossing guards and recommended that Councilmembers Downey and Tanaka discuss the matter with the school district at a future 2x2 meeting.
A motion to authorize the City Manager to award a contract to Salem & Biddle for three (3) years with two-one year renewal options for crossing guard services in the amount of $338,643.00 and exercise future renewal options for years four and five and direct staff to provide an analysis of amending the contract to include a crossing guard at Sixth Avenue and Alameda Boulevard and pursuit of additional funding options including but not limited to grants to help offset the costs of the agreement was made by Mayor Bailey and seconded by Councilmember Tanaka.
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The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
5k. RECEIVE AND FILE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE YEAR ENDING JUNE 30, 2023
Recommendation: Receive and file the City of Coronado Annual Comprehensive Financial Report for the year ending June 30, 2023.
5l. QUARTERLY CITY PROJECTS PROGRESS REPORT
Recommendation: Receive report and provide direction, as needed. 5m. AUTHORIZE THE CITY MANAGER TO AWARD CONTRACTS AND
CHANGE ORDERS FOR THE CONSTRUCTION OF THE WASTEWATER MAIN REPLACEMENT FY 16/17 PROJECT AND ASSOCIATED SUPPORT
SERVICES IN THE AMOUNT OF $4,461,278, AND ADDITIONAL
APPROPRIATION IN THE AMOUNT OF $3,230,591 FROM THE
WASTEWATER FUND
Recommendation: Authorize the City Manager to award contracts to Palm Engineering Construction Company, Inc. for an amount of $3,694,078 for the construction of the Wastewater Main Replacement FY 16/17 (Contract No. 24-COES-788) and Harris & Associates in an amount not-to-exceed $367,800 for construction management support services; approve a project contingency of $369,400; amend the FY 2024/25 Budget and appropriate an additional $3,230,591 from the Wastewater Fund (61071000-97880-17020); and, authorize the City Manager to execute change orders within the project budget.
6. COMMUNICATIONS – ORAL:
Jamie Hartnett provided comments regarding the Fourth of July event.
Dan Hunting provided comments regarding a Cays Park Master Plan reconsideration.
Jeremy Stein provided comments regarding his experience and qualifications to serve on the Design Review Board.
Brad Gerbel provided comments regarding the community grants process.
Councilmember Duncan provided comments regarding the Low Tide Ride and Stride event.
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7. CITY MANAGER/EXECUTIVE DIRECTOR:
a. Update on Council-Directed Actions and Citizen Inquiries.
Tina Friend, City Manager, provided updates regarding the Fourth of July event, the League of Wives statue dedication ceremony, and the pool reconstruction project.
8. PUBLIC HEARINGS:
8a. PC 2024-03 CONSIDERATION OF A REQUEST FOR A TWO-LOT
TENTATIVE PARCEL MAP AND DETERMINATION THAT THE PROJECT IS
CATEGORICALLY EXEMPT UNDER CALIFORNIA ENVIRONMENTAL
QUALITY ACT GUIDELINES SECTION 15332 FOR THE PROPERTY LOCATED AT 400 THIRD STREET/309 J AVENUE
Marisa Smith, Associate Planner, presented the staff report utilizing a PowerPoint.
Councilmember Downey asked for clarification regarding the address of the second parcel and driveway location.
Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item. No one asked to be heard; therefore, he closed the public hearing.
A motion to adopt Resolution 2024-47 approving the Tentative Parcel Map at 400 Third Street/309 J Avenue including the findings and conditions and determine that the project is categorically exempt under Class 32 of the California Environmental Quality Act Guidelines Section 15332 (In-Fill Development) was made by Councilmember Tanaka and seconded by Councilmember Duncan.
Councilmember Downey provided comments regarding consistency of driveway locations.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
8b. INTRODUCTION OF AN ORDINANCE AMENDING SECTIONS 86.34.030 (C) AND 86.42.050 (F) OF THE CORONADO MUNICIPAL CODE AND CHAPTER V SECTION B.8.5 OF THE ORANGE AVENUE CORRIDOR
SPECIFIC PLAN
Rich Grunow, Director of Director of Community Development, Redevelopment Services and Housing, presented the staff report utilizing a PowerPoint.
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Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item. No one asked to be heard; therefore, he closed the public hearing.
A motion to introduce Ordinance No. 2024-08 “An Ordinance of the City Council of the City of Coronado, California Amending Sections 86.34.030 (C) and 86.42.050 (F) of the Coronado Municipal Code and Chapter V Section B.8.5 of the Orange Avenue Corridor Specific Plan” was made by Councilmember Donovan and seconded by Councilmember Tanaka.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
9. COMMISSION AND COMMITTEE REPORTS: None.
10. CITY COUNCIL:
10a. COUNCIL REPORTS ON INTER-AGENCY COMMITTEE AND BOARD ASSIGNMENTS. (Questions allowed to clarify but no responses, discussion or action. Councilmembers are asked to limit their oral reports to three (3) minutes.)
Councilmember Downey reported on her activities relating to the National League of Cities.
Councilmember Donovan reported on the increased amount of naval activity expected to occur in the City.
10b. 2024 CORONADO COMMUNITY SURVEY REPORT
Recommendation: Receive and file the 2024 Coronado Community Survey Report.
This item was approved under the consent calendar.
10c. CROSS BORDER WATER QUALITY QUARTERLY UPDATE
Tony Winney, Assistant City Manager, presented the staff report utilizing a PowerPoint.
Councilmember Duncan provided further updates on the project. 10d. LONG-TERM CAPITAL PROJECT FUNDING AND EXPENDITURE
STRATEGY FOR COMMUNITY DEVELOPMENT AGENCY LOAN FUNDS
Recommendation: Receive a report and recommendations on the Community Development Agency Bond Funds expenditure strategy and planning for long-term capital project funding and provide direction as appropriate.
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This item was approved under the consent calendar.
10e. BOARD, COMMISSION, AND COMMITTEE ADMINISTRATION REVIEW City Manager Friend presented the staff report utilizing a PowerPoint.
Discussion ensued regarding City Council assignments to various community organizations, including the clarity of City Council assignments, the lack of written record of assignments, creation of a policy to serve on outside boards, limiting committees, establishment of a subcommittee to meet with Caltrans, division of committee assignments and the power to appoint members lying solely with the Mayor, and MTS representation.
11. CITY ATTORNEY: None.
12. COMMUNICATIONS – WRITTEN:
a. Letter of Support Regarding Assembly Bill 1597
b. Letter of Support Regarding Assembly Bill 2485
c. Letter of Opposition Regarding Assembly Bill 2560
d. Letter of Support Regarding City of Coronado Stormwater Mitigation Project e. Letter of Gratitude Regarding City of Coronado Stormwater Mitigation Project FY25 Congressionally Directed Spending Request
13. ADJOURNMENT
Mayor Bailey recessed the Regular Meeting at 5:45 p.m.
Approved: August 20, 2024
__________________________
RICHARD BAILEY, Mayor of the
City of Coronado
Attest:
____________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
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