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1 LIBRARY BOARD OF TRUSTEES
MEETING MINUTES
Regular Meeting July 9, 2024
The regular meeting of the Library Board of Trustees was called to order at 3:00 p.m., on July 9, 2024, in the Winn Room of the Coronado Public Library, 640 Orange Avenue, Coronado, by President Webb.
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER / ROLLCALL/ PLEDGE OF ALLEGIANCE
MEMBERS PRESENT: Trustees Hall, Little, Steward, Strouse, Webb MEMBERS ABSENT: None
STAFF PRESENT: Carrie Downey, City Councilmember
Shaun Briley, Library Services Director
Beth Skelly, Administrative Coordinator
OTHERS PRESENT: Carl Luna, Friends of the Library President
2. APPROVAL OF MINUTES
BOARD ACTION
MOTION BY TRUSTEE LITTLE TO APPROVE THE MINUTES OF THE JUNE 11, 2024, MEETING. SECOND BY TRUSTEE HALL.
AYES: Hall, Little, Steward, Strouse, Webb
NAYES: None
ABSENT: None
ABSTAIN: None
DISQUALIFIED: None
3. ORAL COMMUNICATIONS
None.
4. CONSENT CALENDAR
BOARD ACTION
MOTION BY TRUSTEE HALL TO APPROVE THE CONSENT CALENDAR. SECOND BY TRUSTEE WEBB.
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2 AYES: Hall, Little, Steward, Strouse, Webb
NAYES: None
ABSENT: None
ABSTAIN: None
DISQUALIFIED: None
5. DIRECTOR'S / STAFF LIAISON'S REPORT
a. Library Director Shaun Briley.
1. Janitorial Services. Director Briley discussed the scope of work in the current janitorial contract, which is managed by the Public Services Department. Library staff will contact Public Services staff to follow up on items that need attention. There was Board discussion regarding contract enforcement, compliance, and contract renewal.
2. Security Cameras. Director Briley discussed the City’s retention policy for security camera footage, and Coronado Police Department access to live feeds and stored footage. There was Board discussion regarding staff access, access procedures, and camera locations.
6. NEW BUSINESS / ACTION ITEMS / PUBLIC HEARINGS
a. City Councilmember Report
City Councilmember Downey reminded the Board that the Winn Room subcommittee will not be making a specific recommendation to the City Council. b. Friends of the Library (FOL) Report.
Friends President Carl Luna stated the Friends did not have a board meeting in July. They are beginning work on a strategic plan. The FOL board meeting in September will focus on increasing community engagement.
c. Winn Room Renovation Project.
Each Trustee shared their opinions on the Winn Room Renovation options and stated their preferred option. There was Board discussion on a wide variety of topics including cost, trees, misinformation, public and private funding sources, advocacy, space for community building, community growth, ADA compliance, and restrooms.
BOARD ACTION
MOTION BY TRUSTEE WEBB THAT THE LIBRARY BOARD OF TRUSTEES
RECOMMENDS TO THE CITY COUNCIL ADOPTION OF WINN ROOM EXPANSION OPTION 4. SECOND BY TRUSTEE HALL.
AYES: Hall, Steward, Strouse
NAYES: Little, Webb
ABSENT: None
ABSTAIN: None
DISQUALIFIED: None
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3 BOARD ACTION
MOTION BY TRUSTEE WEBB THAT THE BOARD INFORMS THE CITY COUNCIL THAT WINN ROOM EXPANSION OPTIONS 1, 2 AND 5 ARE NOT SUPPORTED BY THE LIBRARY BOARD OF TRUSTEES. SECOND BY TRUSTEE LITTLE.
AYES: Hall, Little, Steward, Strouse, Webb
NAYES: None
ABSENT: None
ABSTAIN: None
DISQUALIFIED: None
BOARD ACTION
MOTION BY TRUSTEE LITTLE THAT THE LIBRARY BOARD OF TRUSTEES
RECOMMENDS TO THE CITY COUNCIL ADOPTION OF WINN ROOM EXPANSION OPTION 3. SECOND BY TRUSTEE WEBB.
AYES: Little, Webb
NAYES: Hall, Steward, Strouse
ABSENT: None
ABSTAIN: None
DISQUALIFIED: None
Trustee Webb will present the findings of the Board to the City Council during Oral Communications when the Winn Room Renovation Project appears on the agenda. She will prepare a draft of her comments for the Board to review at their next meeting. d. Revised Policy 12.
Trustee Little recommended adding the phrase “as referenced in Item V, A, 10 (Winn Room Use Liability Insurance)” to the end of Item IV, B (Rules and Regulations of Use), so that it would read,
Non-Sponsored uses of the Winn Room will be required to obtain liability insurance, as referenced in Item V, A, 10 (Winn Room Use Liability Insurance).
BOARD ACTION
MOTION BY TRUSTEE LITTLE TO APPROVE POLICY 12 AS WRITTEN WITH THE ADDITION OF THE AFOREMENTIONED LANGUAGE TO ITEM IV, B. SECOND BY TRUSTEE STEWARD.
AYES: Hall, Little, Steward, Strouse, Webb
NAYES: None
ABSENT: None
ABSTAIN: None
DISQUALIFIED: None
7. COMMUNICATIONS – WRITTEN
Library Board of Trustees Policy 12 (Meeting Room Use) is attached.
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4 8. FUTURE AGENDA ITEMS
The following items were suggested for future agendas: Winn Room renovation project, Bylaw I (Name & Object), Bylaw VI (Budget & Fiscal), and the State of the Library.
9. ADJOURNMENT
The meeting was adjourned at 4:36 p.m.
Julie E. Webb, President, Coronado Library Board of Trustees Todd Little, Executive Secretary, Coronado Library Board of Trustees