August 20, 2024 Regular Meeting Minutes Page 1 of 12
MINUTES OF THE
REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, August 20, 2024
2:45 p.m. Closed Session Special Meeting
3:30 p.m. Regular Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER/ROLL CALL
The Closed Session Special Meeting of the City Council was called to order at 2:45 p.m. on Tuesday, August 20, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. ANNOUNCEMENT OF CLOSED SESSION
Mayor Bailey announced closed session at 2:45 p.m.
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
a. Labor Negotiations
Agency Designated Representative: Tina Friend, City Manager Employee Organization(s): Self--Represented and Executive Management Employees; The American Federation of State, County, and Municipal Employees (AFSCME), Local 127; Coronado Firefighters Association (CFA); and Coronado Police Officers Association (CPOA)
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4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code section 54956.9(d)(2)
a. Two (2) of Potential Case(s)
5. COMMUNICATIONS – ORAL: None.
6. ADJOURN CLOSED SESSION
Closed Session adjourned at 4:06 p.m.
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:18 p.m. on Tuesday, August 20, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. INVOCATION/PLEDGE OF ALLEGIANCE
Mayor Bailey led the Pledge of Allegiance.
3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY:
A motion to approve the minutes of the Regular Meeting of July 16, 2024, was made by Councilmember Tanaka and seconded by Councilmember Downey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
4. CEREMONIAL PRESENTATIONS: None
5. CONSENT CALENDAR
Tina Friend, City Manager, commented that item 5f. would be removed from the agenda.
A motion to approve the Consent Calendar with the exception of item 5f. was made by Councilmember Donovan and seconded by Councilmember Tanaka.
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The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
5a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL
OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all ordinances on the agenda.
This item was approved under the Consent Calendar.
5b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE
CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FOR FISCAL YEAR 2024--25
Recommendation: Approve the warrants as certified by the City/Agency Treasurer.
This financial report was approved under the Consent Calendar. 5c. AUTHORIZE THE CITY MANAGER TO EXECUTE A COOPERATIVE
PURCHASING SERVICE AGREEMENT WITH MANSFIELD OIL COMPANY OF GAINSVILLE, INC. FOR FUEL DELIVERY WITH RELATED SERVICES FOR A
FIVE--YEAR TERM
Recommendation: In accordance with Coronado Municipal Code (CMC) Section
8.04.070 A (3), award and authorize the City Manager to execute a cooperative purchasing service agreement with Mansfield Oil Company of Gainesville, Inc., for a five--year term for as--needed fuel delivery services.
This item was approved under the Consent Calendar.
5d. DESIGNATION OF VOTING DELEGATE AT THE LEAGUE OF CALIFORNIA
CITIES ANNUAL BUSINESS MEETING
Recommendation: Appoint City Manager Friend as the voting delegate for the League of California Cities Annual Business Meeting on October 18, 2024, in Long Beach and Assistant City Manager Winney as the voting alternate.
This item was approved under the Consent Calendar.
5e. REVIEW AND ACCEPT THE 2020, 2021, AND 2022 ANNUAL TRAFFIC
REPORTS
Recommendation: Review and accept the 2020, 2021, and 2022 Annual Traffic Reports; direct staff to complete the annual report for 2023 in coordination with the Mobility Commission, analyzing collision data by neighborhood, if feasible.
This item was approved under the Consent Calendar.
5f. AWARD AND AUTHORIZE A CONTRACT, APPROVE PROJECT
CONTINGENCY, CHANGE ORDERS AND ADDITIONAL BUDGET
APPROPRATION FOR THE STREET PREVENTATIVE MAINTENANCE
Recommendation: Award and authorize the City Manager to execute a contract with Engineering Construction Company, Inc. in a form approved by the City Attorney in the amount of $789,998 for construction of the Street Preventive Docusign Envelope ID: F05A7BBB-2035-48B0-B500-9E41C3A8B9F8 August 20, 2024 Regular Meeting Minutes Page 4 of 12
Maintenance (Fiscal Year 202324 Annual Program) project; approve a 15% project contingency of $118,499.70; amend the FY 2024-25 Budget and appropriate an additional $348,047.70 for expenditure from the Highway User Tax Account (HUTA) Funds; authorize the City Manager to execute change orders within the project budget; and, find that the project is categorically exempt from environmental review under Class 1 of the state CEQA Guidelines section 15301, Existing Facilities (14 CCR 15301).
This item was removed from the Agenda.
5g. AUTHORIZE CONTRACT, BUDGET APPROPRIATION AND LOAN
AGREEMENT FOR INSTALLATION OF FEAST AND FAREWAY HEATERS Recommendation: Award and authorize the City Manager to execute a construction contract in a form approved by the City Attorney with American Wiring, Inc., for the Feast and Fareway Outdoor Heaters project in an amount not to exceed $89,583; appropriate an additional $58,556 from Capital Fund 400; approve a total project budget of $108,556; authorize the City Manager to execute a loan agreement with Feast and Fareway, LLC with a secured promissory note in an amount up to $33,556 to be repaid within three years; and find the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 of the CEQA Guidelines (14 CCR 15301, Existing Facilities).
This item was approved under the Consent Calendar.
5h. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTIONS 86.34.030 (C) AND 86.42.050 (F) OF THE CORONADO MUNICIPAL CODE AND CHAPTER V SECTION B.8.5 OF THE ORANGE AVENUE
CORRIDOR SPECIFIC PLAN
Recommendation: Conduct the second reading and adopt Ordinance No. 2024-08 “An Ordinance of the City Council of the City of Coronado, California Amending Portions of the Coronado Municipal Code and the City’s Local Coastal Program Related to the Sixth Cycle Housing Element Update”.
Ordinance 2024-08 was adopted under the Consent Calendar. 5i. AMENDMENTS TO FISCAL YEAR 2024-25 PERSONNEL AND
COMPENSATION PLAN INCORPORATING COMPENSATION ADJUSTMENTS
AND CLARIFYING PUBLIC SAFETY UNIFORM ALLOWANCE AND
EDUCATIONAL INCENTIVESADOPTION OF “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AMENDING ITS FISCAL YEAR 2024-25 PERSONNEL AUTHORIZATION AND
COMPENSATION PLAN TO INCORPORATE COMPENSATION AND BENEFIT CHANGES” Recommendation: Adopt resolutions amending the Fiscal Year 2024-25 Personnel Authorization and Compensation Plan to incorporate changes in compensation and benefits, and to clarify the annual uniform allowance and educational incentive special compensation for self--represented public safety employees.
Resolutions 2024-49 and 2024-50 were adopted under the Consent Calendar.
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5j. REGIONAL REALIGNMENT RESPONSE GROUP FUNDS
Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, authorizing the receipt and appropriation of 2024 Regional Realignment Response Group Funds in the amount of $5,000 provided by the Community Corrections Partnership (CCP) through the County of San Diego Sheriff’s Department.”
Resolution 2024-51 was adopted under the Consent Calendar.
6. COMMUNICATIONS – ORAL:
Richard Tolles provided comments regarding the Cays Park Master Plan and requested reconsideration.
Robert MacCulloch provided comments regarding the financial practices of youth soccer clubs and their contribution to user fees.
Barbara Bass provided comments regarding increased traffic and parking issues due to soccer activities in the Cays.
Doris Besikof provided comments regarding the City’s financial situation and suggested the Cays Park be a lower priority.
Jim Collera provided comments regarding reconsideration of the design proposed by the Schmidt Group for the Cays Park.
Vicki Inghram provided comments regarding the importance of maintaining the park's natural beauty and functionality, opposing the proposed changes.
Tina Christiansen provided comments regarding the park master plan being a land use plan, not a $30 million project, and should be considered annually for budget decisions.
Wayne Strickland provided comments regarding support for the current state of the Cays Park.
Mary Jane Clements provided comments regarding the lack of green space in Coronado and the need for better maintenance and improvements at the Cays Park.
Rick Inghram provided comments regarding the Cays Park Master Plan.
Suzanne Ramirez provided comments regarding the importance of preserving mature trees and the high cost of expanding the Winn Room.
Brad Gerbel provided comments regarding City Council Subcommittee assignments.
Mike Peppard provided comments regarding the City's response to border patrol activities.
Thea Gurns provided comments regarding the history of the trees planted near the Winn Docusign Envelope ID: F05A7BBB-2035-48B0-B500-9E41C3A8B9F8 August 20, 2024 Regular Meeting Minutes Page 6 of 12
Room and Spreckels Park.
Jenny Portelli provided comments regarding concerns for the potential property value impacts from changes to Cays Park and expressed support for maintaining the current size of the Winn Room without removing any trees.
Mayor Bailey asked Interim Police Chief Rick Martinez to provide a brief explanation on how the Police Department interacts with other agencies including Border Patrol. Chief Martinez explained that the Police Department assists in significant events, such as a recent pursuit involving Border Patrol, and clarified that Coronado is not a sanctuary city, although state policies may apply.
Councilmember Tanaka asked about the status of a task force that previously involved Border Patrol and Coronado Police, to which Chief Martinez responded that the Police is currently involved in two other task forces and unaware of the current status of the mentioned task force, and that it may be dormant or no longer operating. Chief Martinez also addressed a concern raised by a resident regarding the police response in sanctuary city contexts, stating that the department would respond to any incident within the City.
Councilmember Duncan provided comments regarding his concerns with the Cays Park Master Plan, including the plan approval process, the lack of public access to cost estimates, the legal implications of passing the plan without the ability to modify individual elements, and asked that the Council contemplate reconsideration of the matter in the future.
7. CITY MANAGER/EXECUTIVE DIRECTOR:
a. Update on Council-Directed Actions and Citizen Inquiries.
Tina Friend, City Manager, provided updates regarding the reopening of the pool after renovations, the ongoing maintenance and replacement of playground equipment at Cays Park, the next steps and community discussions planned for the Cays Park Master Plan, and identified immediate and future needs for the Coronado Playhouse that will be addressed in upcoming budget considerations.
Councilmember Downey asked about the timeline for repairs to the Winn Room and whether the improvements might enhance the room's acoustics. City Manager Friend responded that while some immediate improvements, like replacing a computer and projector, could happen soon, larger projects such as an acoustic study would take more time, with a recommendation expected in a few months.
Councilmember Downey asked for clarification on what items were excluded from the Cays Park Master Plan when it returns for further discussion. City Manager Friend confirmed that the current plan does not include lane reductions and emphasized the need for clear communication on what is and isn't included in the plan.
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Councilmember Duncan asked whether the statement that the entire project is exempt from CEQA was accurate and if changes were made to the preferred Park Master Plan between community outreach events and its presentation to the Council. City Manager Friend clarified that the plan, not the project, was considered exempt from environmental review.
8. PUBLIC HEARINGS:
8a. PUBLIC HEARING: CONSIDERATION OF ENVIRONMENTAL INITIAL
STUDY AND REQUEST FOR AUTHORIZATION TO PROCEED WITH
PREPARING A MITIGATED NEGATIVE DECLARATION FOR THE CHABAD
OF CORONADO PROJECT
Jesse Brown, Principal Planner, presented the staff report utilizing a PowerPoint.
Councilmember Donovan asked for more details on how the number of parking spots was determined. Mr. Brown explained that the parking requirements were based on the different areas within the building, such as the assembly area, library, office, kitchen, and classrooms, each with specific parking needs, totaling 50 spaces, which will be accommodated through an underground parking structure with car stackers.
Councilmember Donovan also confirmed that the parking would be underground with a single level accessed through the alley.
Councilmember Downey asked about the public review period and how much time the public had to review the initial study before the meeting. Mr. Brown responded that the document was released 10 days prior, with copies available at City Hall and the library, and a notice was placed in the Eagle Journal. Councilmember Downey suggested that for future items, the City should consider providing more time for public review and making documents available on the City's website to improve accessibility.
Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item.
Mila Albertson provided comments regarding the location of the garage entrance and access to the alley during construction.
Having no further requests to speak, Mayor Bailey closed the public hearing.
A motion to review the Initial Study and determine that the project description is complete, that the project would not have a potentially significant effect with proposed mitigation, and direct staff to prepare a Mitigated Negative Declaration in accordance with the California Environmental Quality Act (CEQA) was made by Councilmember Duncan and seconded by Councilmember Downey.
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The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
9. COMMISSION AND COMMITTEE REPORTS: None.
10. CITY COUNCIL:
10a. COUNCIL REPORTS ON INTER-AGENCY COMMITTEE AND BOARD ASSIGNMENTS. (Questions allowed to clarify but no responses, discussion or action. Councilmembers are asked to limit their oral reports to three (3) minutes.)
None.
10b. CONSIDERATION OF REAPPOINTMENT OF ONE MEMBER AND
APPOINTMENT OF ONE NEW MEMBER TO THE LIBRARY BOARD OF
TRUSTEES TO EACH SERVE THREE- YEAR TERMS TO EXPIRE AUGUST 31, 2027
A motion to reappoint Julie Webb to serve a three-year term to expire August 31, 2027, on the Library Board of Trustees was made by Mayor Bailey and seconded by Councilmember Downey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Eileen Hauser provided comments regarding her qualifications and interest in being appointed.
Kathleen Mathis provided comments regarding her qualifications and interest in being appointed.
Jeanne Seager provided comments in support of Kathleen Mathis.
Amy Steward provided comments in support of Eileen Hauser.
Mayor Bailey reviewed the voting methodology that the City Council would use.
The City Clerk called the names and recorded the votes as follows:
Eileen Hauser 4 Votes
Kathleen Mathis 1 Vote
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A motion to appoint Eileen Hauser to serve a term set to expire August 31, 2027, on the Library Board of Trustees was made by Mayor Bailey and seconded by Councilmember Tanaka.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
10c. CONSIDERATION OF APPOINTMENT OF ONE NEW MEMBER TO
SERVE A THREE--YEAR TERM ON THE DESIGN REVIEW COMMISSION Jeremy Stein provided comments regarding his qualifications and interest in being appointed.
Mayor Bailey reviewed the voting methodology that the City Council would use.
The City Clerk called the names and recorded the votes as follows:
Michael Crews 1 Vote
Dawn Kropp 1 Vote
Jeremy Stein 5 Votes
Ramon Ybarra 1 Vote
A motion to appoint Jeremy Stein to serve a three--year term on the Design Review Commission to expire July 31, 2027 was made by Mayor Bailey and seconded by Councilmember Tanaka.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Mayor Bailey called for a recess at 5:50 p.m. Council reconvened at 6:07 p.m. 10d. WINN ROOM RENOVATION PROJECT – CITY COUNCIL WINN ROOM
SUBCOMMITTEE REPORT
Tina Friend, City Manager, presented the staff report utilizing a PowerPoint.
Subcommittee Chair Tanaka provided background on various options considered for the Winn Room remodel, explaining the progression of options focusing on minimal changes to more extensive expansions and noting the trade-offs involved, particularly regarding cost and impact on the surrounding area. Subcommittee Member Downey added that the subcommittee explored various ways to improve acoustics and space, ultimately Docusign Envelope ID: F05A7BBB-2035-48B0-B500-9E41C3A8B9F8 August 20, 2024 Regular Meeting Minutes Page 10 of 12
emphasizing the importance of determining what types of events and programs should drive the decision in option selection.
Councilmember Donovan asked if filling in the open space behind the library in options three and four would impact the library's operations, including emergency exits.
Subcommittee Member Downey responded that a meeting was held with library staff, and it was determined that the proposed changes would not negatively affect their operations, including book collection processes.
Art Valdivia, Parks, Beach, and Urban Forestry Manager, answered Council questions regarding the age and health of the trees around the library, noting that it's difficult to determine exact ages due to the favorable conditions in an urban environment, but estimated them to be between 50 to 80 years old. He also explained that construction and changes to the area could negatively impact the health of these trees and suggested that planting new trees would be a more viable option than attempting to transplant the existing ones, as there is no guarantee of survival after transplantation.
Julie Webb, President of the Library Board of Trustees, provided comments regarding the Board's support for Option 4 of the Winn Room modernization, noting the need for long-term investment in the library to accommodate future community growth and maintain its role as a central community hub.
Deb Kaller, Chair of the Cultural Arts Commission, provided comments regarding the Commission's support for Option 4, highlighting the potential for increased cultural events and the long-term benefits of a more versatile and well-equipped space.
Dawn Richards provided comments regarding the importance of Option 4 for accommodating the growing number of nonprofits and community groups, noting the need for a larger, more flexible space to support various community events and arts programs.
Dan Hunting provided comments regarding the trees impacted by Option 4, emphasizing that while trees are important, they should not hinder necessary community developments like the Winn Room modernization.
Tina Christiansen provided comments regarding support for Option 3 or 4, stressing the importance of investing in a long-term solution for the Winn Room that will serve future generations and enhance the community's gathering space.
Doug St. Denis provided comments regarding Option 4 as an investment for future generations, drawing comparisons to past projects in Coronado's history that have left lasting impacts.
Linda Charles provided comments regarding support for Option 4, urging the Council to consider the long-term benefits for future residents and expressing confidence that new trees can be planted to replace those impacted.
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Phil Garn provided comments regarding the need for a modernized Winn Room, supporting Option 4 as an investment in the community's cultural future and highlighting the benefits it could bring to local events and organizations.
Carl Luna, President of the Coronado Friends of the Library, provided comments regarding the potential of Option 4 to enhance Coronado's cultural offerings, positioning the City as a significant cultural destination within the region.
Council discussion ensued regarding the broader implications of the Winn Room modernization options, focusing on the potential impact on community resources such as parking and green space, as well as the future needs of the library as a central hub for community activities. The Council deliberated on providing a space that could accommodate larger events and attract notable speakers, while considering the financial implications of each option. Council further discussed the cost-effectiveness of continuing to pay for the use of the School District’s Performing Arts Center while potentially investing in a similar venue within the Winn Room, the possibility of incorporating cost recovery mechanisms for certain types of events held in the upgraded Winn Room ensuring City's investment would be sustainable, and recognizing the need to balance the desire for an enhanced community space with fiscal responsibility and a long-term vision for the library and surrounding park area.
A motion to receive a final report from the City Council Winn Room Subcommittee and provide direction on the Winn Room renovation project scope, including selection of a remodel option 4 and amenities, and evaluate options for revenue recovery was made by Mayor Bailey and seconded by Councilmember Downey.
The motion carried by the following results:
Yes: (3) Councilmember Downy; Councilmember Duncan;
Mayor Bailey
No: (2) Councilmember Donovan; Councilmember Tanaka
10e. CORONADO GATEWAY PROJECT DEVELOPMENT AND COMPONENT
FINALIZATION
Leon Firsht, Director of Public Services and Engineering, presented the staff report utilizing a PowerPoint.
Council discussion ensued regarding the proposed median sign and its enhancement; toll booth painting and infill; no additional lighting improvements; landscape improvements, Golden Medallions and City’s maintenance responsibilities, bringing back the proposed landscaping plan for Council’s consideration, and additional vegetation; tree uplighting selectively; keeping storage yard fencing as is; entrance lane shifting for traffic calming, proposed lane configuration and decorative paving by moving traffic from wider outer lane Docusign Envelope ID: F05A7BBB-2035-48B0-B500-9E41C3A8B9F8 August 20, 2024 Regular Meeting Minutes Page 12 of 12
to under wing structure.
A motion to provide direction based on Council’s discussion supporting median sign enhancements, toll booth painting and infill, no additional lighting improvements, new landscaping proposal with an appropriate number of Golden Medallions, tree lighting selectively, no changes to storage yard fencing, and lane configuration and decorative paving by moving traffic from wider outer lane to under wing structure on the Coronado Gateway Project components and authorize staff to finalize plans and coordinate with Caltrans for permit approval was made by Mayor Bailey and seconded by Councilmember Tanaka.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downy;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
10f. RESOLUTION ON CROSS BORDER WATER QUALITY
Recommendation: Adopt a Resolution Asserting the Necessity to Resolve Cross Border Water Pollution and Restore Environmental Quality and Open Access to Coastal Waters.
This Item was removed from the Agenda.
11. CITY ATTORNEY: None.
12. COMMUNICATIONS – WRITTEN: None.
13. ADJOURNMENT
Mayor Bailey recessed the Regular Meeting at 8:48 p.m.
Approved: September 3, 2024
__________________________
RICHARD BAILEY, Mayor of the
City of Coronado
Attest:
____________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
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