CITY COUNCIL STAFF REPORT
September 17, 2024 {{section.number}}{{item.number}}
ACCEPT THE AQUATIC DECK REPLACEMENT AND POOL PLASTER PROJECT AND
DIRECT THE CITY CLERK TO FILE A NOTICE OF COMPLETION
RECOMMENDATION:
Accept the Aquatic Deck Replacement and Pool Plaster project and direct the City Clerk to file a Notice of Completion.
BACKGROUND:
On November 20, 2023, a project to replace the aquatic deck and pool plaster for the Coronado Aquatic Center was advertised. The scope of work included replacement of the pool plaster and required repairs to the pool floors and walls, replacement of the pool tile and grout, replacement of gutter grating, repair of the concrete gutters, partial replacement of the pool deck and associated drainage, water proofing of the gutters and surge tanks, and refinishing existing grabrails and handrails.
Also included were four additive alternates, expanding the extent of deck replacement to replace the entire pool deck, replacing existing turf, replacing the existing Competition Pool bulkhead, and refinishing the existing Recreation Pool water feature.
On December 29, 2023, the City received two bids that were deemed responsive. California Waters was the lowest responsible and responsive bidder. On January 16, 2024, the City Council awarded a contract to California Waters in the amount of $3,631,052 which included the four additive alternates.
ANALYSIS:
California Waters was issued the Notice to Proceed to begin draining the pools by the City on February 9, 2024, and the Notice to Proceed with Construction on February 12, 2024. The project was substantially complete in accordance with the project plans and specifications on August 2, 2024. Timely recording of a Notice of Completion is an important step in finalizing the project as it triggers a 30-day deadline to file stop notices under Civil Code Section 9356(a).
FISCAL IMPACT:
The Aquatic Deck Replacement and Pool Plaster project (41070000-98987-AQDPP) was approved as part of the FY 2022-23 Capital Improvement Program with an allocation of $250,000 for design and $1,550,000 for construction, with a total budget of $1,800,000. An additional appropriation of $2,838,049 was funded from the Facilities Replacement Fund 436 (41070000) on January 16, 2024, for a total project budget of $4,638,049. A total of $4,406,220 was utilized leaving an estimated balance of $231,829. The final balance will be determined upon receipt of outstanding invoices for Construction Support and will be returned to Facilities Replacement fund 436.
PROJECT BUDGET ANALYSIS
Budget Actual Cost
Design Fees - Civil, Aquatic, and Geotechnical $178,855.00 $178,855.00 Advertising, County Permits, and City Permits $8,491.00 $9,934.50 Construction Contract – California Waters $3,631,052.00 $3,922,266.00 Electrical Repairs and Bird Wire Installation $58,517.00 Asbestos Abatement $2,965.00
Construction Support, Third-Party Inspections, &
Materials Testing $269,651.00 $233,683.41
Contingency $550,000.00
Total Project Cost $4,638,049.00 $4,406,220.91
Remaining Balance $231,829.00
ALTERNATIVE:
The City Council may choose not to direct the City Clerk to file a Notice of Completion. This may result in an additional 30-day period during which general contractors and, an additional 60-day period during which subcontractors, could file mechanic's liens against the City.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
This action is not considered a project under CEQA pursuant to State CEQA Guidelines Section 15378(b)(5) pertaining to organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
PUBLIC NOTICE:
No notice required.
ATTACHMENTS:
None.
Submitted By: Public Services and Engineering Department / Ruby Carr