October 1, 2024 Regular Meeting Minutes Page 1 of 9
MINUTES OF THE
REGULAR MEETING OF THE
City Council of the City of Coronado
and the
City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
Held in the Council Chamber at:
1825 Strand Way
Coronado, California 92118
Tuesday, October 1, 2024
3:00 p.m. Closed Session Special Meeting
4:00 p.m. Regular Meeting
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.
1. CALL TO ORDER/ROLL CALL
The Closed Session Special Meeting of the City Council was called to order at 3:02 p.m. on Tuesday, October 1, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. ANNOUNCEMENT OF CLOSED SESSION
Mayor Bailey announced closed session at 3:31 p.m.
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code section 54956.9(d)(2)
a. Two (2) of Potential Case(s)
4. COMMUNICATIONS – ORAL: None.
5. ADJOURN CLOSED SESSION
Closed Session adjourned at 3:54 p.m. with direction provided.
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1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the City Council was called to order at 4:02 p.m. on Tuesday, October 1, 2024, in the City Council Chamber at City Hall with Mayor Bailey presiding.
A quorum of members was present to conduct a meeting by the following results:
Present: (5) Councilmember Donovan; Councilmember Downey; Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Absent: (0) None
Also Present: (3) City Manager/Agency Executive Director Tina Friend City Attorney/Agency Counsel Johanna N. Canlas
City Clerk/Agency Secretary Kelsea Holian
2. INVOCATION/PLEDGE OF ALLEGIANCE
Mayor Bailey led the Pledge of Allegiance.
3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY:
A motion to approve the minutes of the Regular Meeting of September 3, 2024, made by Mayor Bailey and seconded by Councilmember Downey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
4. CEREMONIAL PRESENTATIONS:
a. Proclamation: Fire Prevention Week
Mayor Bailey presented the Proclamation to Fire Chief Jayson Summers. b. Proclamation: Lieutenant Frank Greene Day
Mayor Bailey presented the proclamation to Interim Police Chief Rick Martinez and Officer Darren Hamilton.
5. CONSENT CALENDAR
Mayor Bailey stated that item 10d. would be continued to a future Council meeting.
Councilmember Tanaka requested that item 10c. and 10e. be added to the Consent Calendar.
Mayor Bailey proposed a friendly amendment to item 10c.’s recommendation to include Docusign Envelope ID: EAD3478A-4897-4C61-AADC-91EE856A4767 October 1, 2024 Regular Meeting Minutes Page 3 of 9
directing staff to pursue a uniform traffic management system with Caltrans that will link and coordinate the traffic lights from Third to Tagawa, including development of necessary CIP projects and future appropriation requests. Councilmember Tanaka accepted the amendment.
A motion to approve the Consent Calendar with the additions of items 10e. and 10c. with additional direction for staff to pursue a uniform traffic management system with Caltrans that will link and coordinate the traffic lights from Third to Tagawa, including development of necessary CIP projects and future appropriation requests was made by Councilmember Downey and seconded by Councilmember Duncan.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
5a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL
OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all ordinances on the agenda.
This item was approved under the Consent Calendar.
5b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE
CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FOR FISCAL YEAR 2024-25
Recommendation: Approve the warrants as certified by the City/Agency Treasurer.
This financial report was approved under the Consent Calendar. 5c. GRANT ACCEPTANCE AND APPROPRIATION FOR THE FISCAL YEAR 2024-25 RIDE TO LIVE MOTORCYCLE SAFETY PROGRAM
Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, Authorizing the Receipt and Appropriation of the Fiscal Year 2024-25 Ride to Live Motorcycle Education Grant Funds from the California Office of Traffic Safety (OTS) in the amount of $45,000.”
Resolution 2024-58 was adopted under the Consent Calendar. 5d. RESOLUTION AUTHORIZING THE RECEIPT AND APPROPRIATION OF FISCAL YEAR 2024-25 TARGETED STATE GRANT IN THE AMOUNT OF $150,000 FOR THE CORONADO PUBLIC LIBRARY EVENT AND STUDY
ROOM IMPROVEMENTS PROJECT
Recommendation: Find the project exempt under CEQA Section 15301, Existing Facilities, and approve “A Resolution of the City Council of the City of Coronado Authorizing the Acceptance and Appropriation of Fiscal Year 2024-25 Targeted State Grant in the Amount of $150,000 for the Coronado Public Library Event and Study Room Improvements Project.”
Resolution 2024-59 was adopted under the Consent Calendar.
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5e. AUTHORIZE A CONTRACT WITH IMPEX TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $500,000 FOR ACQUISITION OF SERVER
HARDWARE, SERVICES, AND SOFTWARE LICENSING AND ENTERPRISE
SUPPORT
Recommendation: Authorize the City Manager to execute the contract with IMPEX Technologies, Inc. (IMPEX) for acquisition of hyperconverged server hardware, software, deployment and migration services, staff training, and five years of manufacturer-provided software licensing and extended enterprise technical support; and approve a contract sum of up to $500,000 including a project contingency of up to $27,498.
This item was approved under the Consent Calendar.
5f. ACCEPT THE AQUATIC DECK REPLACEMENT AND POOL PLASTER
PROJECT AND DIRECT THE CITY CLERK TO FILE A NOTICE OF
COMPLETION
Recommendation: Accept the Aquatic Deck Replacement and Pool Plaster project and direct the City Clerk to file a Notice of Completion.
This item was approved under the Consent Calendar.
6. COMMUNICATIONS – ORAL:
Robbins Kelly provided comments regarding Main Street’s promotion of the first-ever Coronado Volunteer Open House, co-sponsored by the Cultural Arts Commission, scheduled for October 10 at the John D. Spreckels Center.
Robyn Hagemann provided comments regarding her review of the Cays Park project and supporting the project's necessity.
Susan Kennedy provided comments regarding a proposed resolution by United Sovereign Americans.
Councilmember Downey provided comments regarding the National League of Cities’ recent approval of a resolution supporting full funding for border facility upgrades.
7. CITY MANAGER/EXECUTIVE DIRECTOR: None.
8. PUBLIC HEARINGS:
8a. 839 G AVENUE: REQUEST FOR A ONE-LOT TENTATIVE PARCEL MAP
TO ALLOW FOR CONDOMINIUM OWNERSHIP OF TWO RESIDENTAL UNITS
AND DETERMINATION THAT THE PROJECT IS CATEGORICALLY EXEMPT
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINES SECTION 15332 (PC 2024-04)
Marisa Smith, Associate Planner, presented the staff report utilizing a PowerPoint.
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Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item. Having no requests to speak, Mayor Bailey closed the public hearing.
A motion to determine that the project located at 839 G Avenue is categorically exempt under Class 32 of the California Environmental Quality Act Guidelines Section 15332 (In-Fill Development) and adopt Resolution 2024-60 approving the Tentative Parcel Map, including the findings and conditions. was made by Councilmember Tanaka and seconded by Councilmember Donovan.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
8b. PUBLIC HEARING TO CONSIDER ADOPTION OF UPDATED
EMS/AMBULANCE FEES FOR THE CITY OF CORONADO FIRE
DEPARTMENT
Fire Chief Jayson Summers, Director of Fire Services, presented the staff report utilizing a PowerPoint.
Councilmember Tanaka asked if any of the payer groups were likely to pay the full ambulance fee. Chief Summers replied that the payer group with insurance would be charged the full amount, but the various copays for insurance would reduce the cost to the individual.
Councilmember Downey asked for confirmation that if the City set their recovery cost to 100%, the City would actually only receive 26-34% due to reimbursement caps. Chief Summers replied in the affirmative.
Mayor Bailey opened the public hearing and asked if anyone wished to speak on this item.
Mila Albertson provided comments regarding the immediate effective date of the proposed fees.
Having no further requests to speak, Mayor Bailey closed the public hearing.
Mayor Bailey asked the effective date of the fees. City Manager Friend commented that the last time the fees were adjusted the implementation was immediate and this resolution follows that precedent.
Discussion ensued regarding the complexity of ambulance service fees, including varying insurance coverage, caps, and individual payment responsibilities. The Council noted the need to update fees for compensation, and the uncertainty about how much individuals would pay out of pocket, with a request for future data on payment breakdowns.
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A motion to conduct a public hearing and adopt Resolution 2024-61 adjusting EMS/Ambulance fees to the full-service costs, including an automatic annual adjustment based on the Consumer Price Index (CPI) for the San Diego region was made by Councilmember Downey and seconded by Mayor Bailey.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
9. COMMISSION AND COMMITTEE REPORTS: None.
10. CITY COUNCIL:
10a. COUNCIL REPORTS ON INTER-AGENCY COMMITTEE AND BOARD ASSIGNMENTS. (Questions allowed to clarify but no responses, discussion or action. Councilmembers are asked to limit their oral reports to three (3) minutes.)
None.
10b. CAYS PARK MASTER PLAN REFINEMENT AND NEXT STEPS
Tina Friend, City Manager, Tony Winney, Assistant City Manager, and Glenn Schmidt, project designer, presented the staff report utilizing a PowerPoint.
Councilmember Tanaka sought clarification on the $1.3 million allocated for tennis, pickleball, and basketball courts within the $13 million maintenance budget. Mr. Winney explained that this amount covers total replacement of existing facilities but excludes additional amenities like lighting. Councilmember Tanaka noted a discrepancy with the $2.6 million figure, to which Winney clarified that this includes enhancements such as $820,000 for lighting. Mayor Bailey confirmed that if the Council opts for basic replacements, the cost will remain at $1.3 million.
Councilmember Duncan asked whether costs would change if the courts were relocated without upgrades. Mr. Winney confirmed that the current plan does not include moving the courts, and the $1.3 million applies to their existing location.
Richard Tolles provided comments regarding adjustments to maintain the current layout of the playground and dog run.
Dawn Richards provided comments regarding appreciation for the process and the need for compromise while encouraging unity in the community.
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Dan Hunting provided comments regarding the importance of preserving open spaces for community activities and sporting events and urged against unnecessary infrastructure changes.
Liza Butler provided comments regarding the need for integrity and quality in the park project, and the importance of accessible spaces for all community members.
Jessica Kelly provided comments regarding the high level of pickleball activity and spectator presence near her home, requesting more time for review before decisions are made.
Andrew Gade provided comments regarding the need to prioritize maintenance over proposed park reconfigurations.
Thea Gurns provided comments regarding the impact of the new softball court design on existing playing fields and social needs considerations.
Discussion ensued regarding the proposed maintenance and improvement plans for Cays Park, with unanimous support on the $13 million maintenance plan.
Further discussion ensued regarding the inclusion of various park enhancements in the proposed maintenance and improvement plans.
A motion to include the native gardens, sunset hill, sunset deck, plaza, and pickleball social area as bid alternatives, explore the possibility of keeping the playground in its current location, considering the size adjustments to the proposed dog park, and incorporate seven value engineering options proposed by Mr. Schmidt as bid alternatives was made by Mayor Bailey and seconded by Councilmember Tanaka.
The motion carried by the following results:
Yes: (5) Councilmember Donovan; Councilmember Downey;
Councilmember Duncan; Councilmember Tanaka;
Mayor Bailey
Mayor Bailey reopened oral communications and ceded the meeting to Mayor Pro Tem Tanaka and left the dais at 6:11 p.m.
6. COMMUNICATIONS – ORAL (continued):
Jan Machinski provided comments regarding a proposed resolution by United Sovereign Americans. Councilmember Downey asked which institute of higher education provided the analysis for the information referenced in the resolution. Ms. Machinski stated it came from their own organization.
Leza Hutchinson provided comments regarding a proposed resolution by United Sovereign Americans. Councilmember Downey asked if Ms. Hutchinson recognized that Docusign Envelope ID: EAD3478A-4897-4C61-AADC-91EE856A4767 October 1, 2024 Regular Meeting Minutes Page 8 of 9
California does not require picture identification or proof of citizenship to vote. Ms.
Hutchinson responded in the affirmative.
Skip Hammann provided comments regarding a proposed resolution by United Sovereign Americans.
Barbara Carnahan provided comments regarding a proposed resolution by United Sovereign Americans. Councilmember Downey asked if Ms. Carnahan could provide a source for the reported number of citizens listed in the proposed resolution. 10c. REVIEW AND ACCEPT THE TRAFFIC SIGNAL ASSESSMENT REPORTS;
AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT TO
REPLACE/INSTALL DETERIORATED AND/OR NEW EQUIPMENT ON CITY
AND CALTRANS MAINTAINED TRAFFIC SIGNALS IN AN AMOUNT UP TO $250,000
Recommendation: Find that the project is categorically exempt from environmental review under Class 1 of the state CEQA Guidelines section 15301, Existing Facilities (14 CCR 15301); review and accept the Traffic Signal Assessment Reports; provide direction to staff as appropriate; and authorize the City Manager to execute an agreement in a form approved by the City Attorney with the State of California Department of Transportation (Caltrans) to replace/install deteriorated and/or new equipment on City and Caltrans maintained traffic signals in an amount up $250,000.
This item was approved under the Consent Calendar with an amendment to direct staff to pursue a uniform traffic management system with Caltrans that will link and coordinate the traffic lights from Third to Tagawa, including development of necessary CIP projects and future appropriation requests 10d. CONSIDERATION OF REAPPOINTMENT OF THREE MEMBERS AND
APPOINTMENT OF TWO NEW MEMBERS TO SERVE STAGGERED TERMS
ON THE STREET TREE COMMITTEE
This item was continued to a future meeting.
10e.CONDUCT A BID PROTEST HEARING (IF REQUESTED), REJECT THE BID
PROTEST, AUTHORIZE THE CITY MANAGER TO AWARD A CONSTRUCTION
CONTRACT FOR THE STREET PREVENTATIVE MAINTENANCE ANNUAL
PROGRAM, AND EXECUTE CHANGE ORDERS WITHIN THE PROJECT
BUDGET
Recommendation: Find that the project is categorically exempt from environmental review under Class 1 of the state CEQA Guidelines section 15301, Existing Facilities (14 CCR 15301); conduct a bid protest hearing (if requested) and reject the bid protest filed by Pavement Coatings Company; authorize the City Manager to award a contract to Quality Construction Engineering, Inc. (QCE) in a form approved by the City Attorney in the amount of $789,998, for the Street Preventive Maintenance Annual Program project; and authorize the City Manager to execute change orders within the project budget.
This item was approved under the Consent Calendar.
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11. CITY ATTORNEY: None.
12. COMMUNICATIONS – WRITTEN:
12a. Letter of Opposition: Housing Element Law: Substantial Compliance 12b. Letter of Support AB 2234
13. ADJOURNMENT
Mayor Pro Tem Tanaka adjourned the Regular Meeting at 6:22 p.m.
Approved: October 15, 2024
__________________________
RICHARD BAILEY, Mayor of the
City of Coronado
Attest:
____________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado
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