Agenda packet — Coronado City Council, November 19, 2024

A G E N D A
CITY OF CORONADO CITY COUNCIL/
THE CITY OF CORONADO ACTING AS THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT AGENCY OF THE CITY OF CORONADO
Tuesday, November 19, 2024
Coronado City Hall Council Chamber
1825 Strand Way
Coronado, California 92118
CLOSED SESSION SPECIAL MEETING – 2:30 P.M.

REGULAR MEETING – 4:00 P.M.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s office, (619) 522 7320. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 2100021189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 1500015387). For each item that requires a CEQA determination by the City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this agenda.

CLOSED SESSION SPECIAL MEETING – 2:30 P.M.

1. CALL TO ORDER/ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
a. Labor Negotiations
Agency Designated Representative: Tina Friend, City Manager Employee Organization(s): SelfRepresented and Executive Management City of Coronado Page 1
CLOSED SESSION SPECIAL MEETING – 2:30 P.M.

1. CALL TO ORDER/ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
a. Labor Negotiations
Agency Designated Representative: Tina Friend, City Manager Employee Organization(s): SelfRepresented and Executive Management Employees; The American Federation of State, County, and Municipal Employees (AFSCME), Local 127; Coronado Firefighters Association (CFA); and Coronado Police Officers Association (CPOA)

4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code section 54956.9(d)(2)
a. One (1) of Potential Case(s)

5. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code section 54956.9(d)(4)
a. One (1) of Potential Case(s)

6. COMMUNICATIONS ORAL:

Each person wishing to speak before the City Council on only matters listed on this agenda shall approach the City Council, give their name, and limit comments to three (3) minutes. Members of the public may also submit written comments on the City’s website, via email or request to provide live public comment via Zoom during the meeting. Requests for live public comment via Zoom must be made at least 24 hours in advance of the meeting. Please contact the City Clerk at (619) 5227321 or [email protected] for more information.

7. ADJOURN TO CLOSED SESSION
RECONVENE AND ANNOUNCE ACTION
REGULAR MEETING – 4:00 P.M.

1. CALL TO ORDER / ROLL CALL

2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY: None.

4. CEREMONIAL PRESENTATIONS
a. Presentation: Turkey Coloring Contest Awards

5. CONSENT CALENDAR:

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2. INVOCATION AND PLEDGE OF ALLEGIANCE

3. MINUTES OF CITY COUNCIL/SUCCESSOR AGENCY: None.

4. CEREMONIAL PRESENTATIONS
a. Presentation: Turkey Coloring Contest Awards

5. CONSENT CALENDAR:

All items listed under this section are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be considered separately in its normal sequence.
a. APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL OF ORDINANCES ON THIS AGENDA
Recommendation: Approve the reading by title and waive the reading in full of all Ordinances on the agenda.
b. REVIEW AND APPROVE THAT THE WARRANTS, AS CERTIFIED BY THE CITY/AGENCY TREASURER, ARE ALL CORRECT, JUST, AND CONFORM TO THE APPROVED BUDGET FOR FISCAL YEAR 202425
Recommendation: Approve the Warrants as certified by the City/Agency Treasurer. c. ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AUTHORIZING THE FILING OF AN APPLICATION TO THE COUNTY OF SAN DIEGO FOR FISCAL YEARS 202526
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR JOHN D.

SPRECKELS CENTER AND LAWN BOWLING GREEN EMERGENCY
GENERATOR PROJECT”
Recommendation: Adopt “A Resolution of the City Council of the City of Coronado, California, authorizing the filing of an application to the County of San Diego for Fiscal Year 202526 Community Development Blog Grant (CDBG) Funding for the John D. Spreckels Center and Lawn Bowling Green (JDSC) Emergency Generator Project.”
d. SILVER STRAND UNDERGROUNDING PROJECT: ADOPT A RESOLUTION DESIGNATING THE BOUNDARY FOR THE SILVER STRAND
UNDERGROUNDING PROJECTS, SELECTING THE PORTION BETWEEN
CROWN COVE AND CORONADO BAY ROAD AS CORONADO’S 20A
PROJECT; ALLOCATE ALL OF THE CITY’S 20A WORK CREDITS FROM SDGE IN THE AMOUNT OF $2,845,596 TO SAID LOCATION TO
UNDERGROUND THE OVERHEAD UTILITIES; AND APPROPRIATE
ADDITIONAL FUNDS IN THE AMOUNT OF $550,000 TO THE PROJECT BUDGET
Recommendation:

1. Adopt a Resolution (Attachment 1) designating the boundary for the Silver Strand Undergrounding Projects, selecting the portion between Crown Cove and Coronado Bay Road as Coronado’s 20A project and allocate all of the City’s 20A work credits from SDGE in the amount of $2,845,596 to underground the remaining overhead utilities in said location. a. Approve staff recommendation to phase the remaining undergrounding into two projects with the following funding allocations: Phase I Coronado Bay Road north to approximately Crown Cove using 20A work credits; and Phase II Crown Cove to Fiddler‘s Cove using other funds/grants.
b. Approve the project alignment for the joint trench utility to be constructed west of the Bay Shore Bikeway predominantly in Caltrans rightofway and authorize staff to negotiate with Caltrans for approval.

2. Appropriate an additional $550,000 from CDA Loan Fund, Fund 160, to the overallprojectbudgettofacilitatethecompletionorabilitytocompleteall City of Coronado Page 3
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Strand Undergrounding Projects, selecting the portion between Crown Cove and Coronado Bay Road as Coronado’s 20A project and allocate all of the City’s 20A work credits from SDGE in the amount of $2,845,596 to underground the remaining overhead utilities in said location. a. Approve staff recommendation to phase the remaining undergrounding into two projects with the following funding allocations: Phase I Coronado Bay Road north to approximately Crown Cove using 20A work credits; and Phase II Crown Cove to Fiddler‘s Cove using other funds/grants.
b. Approve the project alignment for the joint trench utility to be constructed west of the Bay Shore Bikeway predominantly in Caltrans rightofway and authorize staff to negotiate with Caltrans for approval.

2. Appropriate an additional $550,000 from CDA Loan Fund, Fund 160, to the overall project budget to facilitate the completion or ability to complete all easements, permits, environmental analysis, plans and specifications to construct Phase I and position the City to be able to obtain other funding/grants for Phase II.

3. Authorize the City Manager to approve/amend agreements with consultants to complete the design of the project in preparation for construction all within the project budget.
e. AUTHORIZE THE CITY MANAGER TO EXECUTE A STORM DRAIN
EASEMENT WITH THE SAN DIEGO UNIFIED PORT DISTRICT AND
AGREEMENTS ASSOCIATED WITH THE FIRST STREET STORM WATER PUMP STATION FLOOD RELIEF PROJECT, APPROVAL OF SOLE SOURCE ELEMENTS OF THE PROJECT’S DESIGN, PURCHASE A PREPACKAGED PUMP STATION, AND ADVERTISE THE PROJECT
Recommendation: Authorize the City Manager to execute a storm drain easement with the San Diego Unified Port District and agreements associated with the First Street Storm Water Pump Station Flood Relief Project, all in a form approved by the City Attorney, and approval of sole source elements of the project’s design, purchase of a prepackaged pump station, and advertise the project. f. APPROVAL OF HOLIDAY TIME OFF FOR EMPLOYEES IN DECEMBER 2024 Recommendation: Authorize up to nine hours of additional leave to City employees during the Christmas and New Year’s holiday period, consistent with previous years.
g. FILING OF THE TREASURER’S REPORTS ON INVESTMENTS FOR THE CITY AND THE SUCCESSOR AGENCY TO THE COMMUNITY
DEVELOPMENT AGENCY FOR THE CITY OF CORONADO FOR THE
QUARTER ENDING SEPTEMBER 30, 2024
Recommendation: Examine the quarterly Reports on Investments and direct them to be them filed.

6. COMMUNICATIONS ORAL:

Each person wishing to speak before the City Council on matters not listed on this agenda shall approach the City Council, give their name, and limit comments to three (3) minutes. Members of the public may also submit written comments on the City’s website, via email or request to provide live public comment via Zoom during the meeting. Requests for live public comment must be made at least 24 hours in advance of the meeting. Please contact the City Clerk at (619) 5227321 or [email protected] for more information.

7. CITY MANAGER/EXECUTIVE DIRECTOR:
a. Update on Council Directed Actions and Citizen Inquiries. (Informational Item)

8. PUBLIC HEARINGS:

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(3) minutes. Members of the public may also submit written comments on the City’s website, via email or request to provide live public comment via Zoom during the meeting. Requests for live public comment must be made at least 24 hours in advance of the meeting. Please contact the City Clerk at (619) 5227321 or [email protected] for more information.

7. CITY MANAGER/EXECUTIVE DIRECTOR:
a. Update on Council Directed Actions and Citizen Inquiries. (Informational Item)

8. PUBLIC HEARINGS:
a. PUBLIC HEARING: CONSIDERATION OF APPLICATIONS FOR HISTORIC RESOURCE PRESERVATION (MILLS ACT) AGREEMENTS FOR SIX (6) PREVIOUSLY DESIGNATED HISTORIC PROPERTIES
Recommendation: Approve Mills Act Agreements for 1021 E Avenue, 870 H Avenue, 1211 6th Street, 135 I Avenue, and 816 1st Street, and deny a Mills Act Agreement for 936 J Avenue.

9. COMMISSION AND COMMITTEE REPORTS: None.

10. CITY COUNCIL:
a. COUNCIL REPORTS ON INTERAGENCY COMMITTEE AND BOARD
ASSIGNMENTS. (Questions allowed to clarify but no responses, discussion or action. Councilmembers are asked to limit their oral reports to three (3) minutes.)
Recommendation: None.
b. INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AMENDING SECTION 56.02.020 RELATING TO DEFINITIONS OF MOTORIZED MOBILITY DEVICES, AMENDING
SECTION 56.08.060 RELATED TO ELECTRIC BICYCLES, AND ADDING SECTIONS 56.18.050 AND 56.18.060 TO THE CORONADO MUNICIPAL CODE RELATED TO MOTORIZED MOBILITY DEVICES AND ADOPTION OF AN ELECTRIC BICYCLE SAFETY PILOT PROGRAM; AND ADOPTION OF A RESOLUTION PROHIBITING RIDING OR OPERATING A BICYCLE UPON THE SHORES BOARDWALK
Recommendation: Introduce Ordinance No. 202409 “An Ordinance of the City Council of the City of Coronado, California, Amending Section 56.02.020 Relating To Definitions of Motorized Mobility Devices, Amending Section 56.08.060 Related to Electric Bicycles, and Adding Sections 56.18.050 and 56.18.060 to the Coronado Municipal Code Related to Motorized Mobility Devices and Adoption of an Electric Bicycle Safety Pilot Program”; and Adoption of a Resolution Prohibiting Riding or Operating a Bicycle upon the Shores Boardwalk.
c. REPORT ON ADMINISTRATION AND OVERSIGHT OF CITY BOARDS, COMMISSIONS, COMMITTEES, AND COUNCILMEMBER ASSIGNMENTS
Recommendation: Review and provide direction, as needed, on revisions to the administration of the City's boards, commissions, committees, and Councilmember assignments.
d. CONSIDERATION OF ELECTRIC FIRE ENGINE ACQUISITION
Recommendation: Provide direction on the purchase of an electric or diesel fire engine and authorize the City Manager to execute a sole source purchase agreement in accordance with Council direction, and appropriate funds and amend the Fiscal Year 202425 Budget, as needed.
e

INTRODUCTIONANDFIRSTREADINGOFANORDINANCEOFTHECITY
City of Coronado Page 5
Operating a Bicycle upon the Shores Boardwalk.
c. REPORT ON ADMINISTRATION AND OVERSIGHT OF CITY BOARDS, COMMISSIONS, COMMITTEES, AND COUNCILMEMBER ASSIGNMENTS
Recommendation: Review and provide direction, as needed, on revisions to the administration of the City's boards, commissions, committees, and Councilmember assignments.
d. CONSIDERATION OF ELECTRIC FIRE ENGINE ACQUISITION
Recommendation: Provide direction on the purchase of an electric or diesel fire engine and authorize the City Manager to execute a sole source purchase agreement in accordance with Council direction, and appropriate funds and amend the Fiscal Year 202425 Budget, as needed.
e. INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORONADO AMENDING CORONADO
MUNICIPAL CODE CHAPTER 2.08 REGARDING EXECUTIVE POSITIONS Recommendation: Waive first reading, and introduce an Ordinance of the City Council of the City of Coronado Amending Coronado Municipal Code Chapter 2.08, Sections 2.08.010 through 2.08.180 Regarding Executive Positions. f. CONSIDER AND INTRODUCE ORDINANCE ADJUSTING THE MONTHLY SALARY FOR THE MAYOR AND MEMBERS OF THE CITY COUNCIL AS AUTHORIZED BY GOVERNMENT CODE SECTIONS 36516, 35516.1 AND 36516.5
Recommendation: Consider and introduce an ordinance to adjust the monthly salary paid to the Mayor and Members of the City Council effective after the new term of office from the November 2024 election commences.

11. CITY ATTORNEY

12. COMMUNICATIONS WRITTEN:

13. ADJOURNMENT
A COPY OF THE AGENDA WITH THE BACKGROUND MATERIAL IS AVAILABLE FOR PUBLIC INSPECTION IN THE OFFICE OF THE CITY CLERK AT CITY HALL, AT THE PUBLIC LIBRARY, OR ON OUR WEBSITE AT www.coronado.ca.us
Writings and documents regarding an agenda item on an open session meeting, received after official posting and distributed to the Council for consideration, will be made available for public viewing at the City Clerk’s Office at City Hall, 1825 Strand Way, during normal business hours.

Materials submitted for consideration should be forwarded to the City Clerk’s Office at [email protected].

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CITY COUNCIL STAFF REPORT
November 19, 2024 5c
ADOPTION OF “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CORONADO,

CALIFORNIA, AUTHORIZING THE FILING OF AN APPLICATION TO THE COUNTY OF SAN DIEGO FOR FISCAL YEARS 2025-26 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR JOHN D. SPRECKELS CENTER AND LAWN BOWLING GREEN EMERGENCY GENERATOR PROJECT”
RECOMMENDATION:

Adopt “A Resolution of the City Council of the City of Coronado, California, authorizing the filing of an application to the County of San Diego for Fiscal Year 2025-26 Community Development Blog Grant (CDBG) Funding for the John D. Spreckels Center and Lawn Bowling Green (JDSC) Emergency Generator Project.”
BACKGROUND:

The Federal Department of Housing and Urban Development (HUD) administers the CDBG entitlement program, which provides annual grants on a formula basis to cities and counties to develop viable urban communities by creating programs that primarily serve low- and moderateincome persons. Locally, the County Housing and Community Development Services (HCDS) department is responsible for administering the program. Because the funds target low- and moderate-income individuals, many of the typical projects are not viable in Coronado.

Over the past few years, the City has utilized CDBG funds for projects that increase accessibility, such as pedestrian ramps and automated doors. In addition to projects that increase accessibility, those benefiting historically vulnerable populations, such as senior citizens, are also eligible. The three prior years of CDBG funds were authorized for use for the John D. Spreckels Center and Lawn Bowling Green emergency generator capital improvement project, the COVID-related Meals on Wheels meal delivery project, and ADA Facilities Upgrades.

On October 19, 2021, Council authorized an application for the John D. Spreckels Center and Lawn Bowling Green (JDSC) Emergency Generator Project. The project has encountered delays for various reasons and as a result, in compliance with the expenditure requirements associated with the project, the funds were returned to the County Housing and Community Development Services (HCDS) for future reallocation. This staff report seeks authorization to reallocate the returned funds, along with the City's newly allocated funds for the FY 2025-26 period, to allow the project to resume and proceed to completion.

ANALYSIS:

Based upon the application timeline, eligibility, and expenditure guidelines, staff recommends that FY 2025-26 CDBG funding be approved for the John D. Spreckels Center Emergency Generator project. Per HCDS staff, the City has a total of $409,514 available during the FY 2025-26 cycle which includes the prior years’ allocations and the $89,159 annual appropriation for this grant term. It is anticipated that the total estimated project cost is $610,000 but City staff are awaiting updated cost estimates. An updated project budget and request to appropriate the additional funds to the project will be brought back to City Council at the time of environmental review. The increase in project costs is related to a number of factors including increases in equipment and City of Coronado Page 46
construction costs as well as the necessary redesign to mitigate tree and visibility obstruction concerns. These upgrades will ensure emergency backup electrical capacity for the facility, which serves as a City refuge and cooling center, providing critical infrastructure for shelter seekers, including backup power for the commercial kitchen and refrigeration units for medication storage, and flood mitigation protocols during rain events.

FISCAL IMPACT:

HCDS anticipates the City has a total of $409,514 available during the FY 2025-26 grant cycle.

This includes the annual allocation for the FY 2025-26 grant term and prior year allocations that were returned or unspent.

ALTERNATIVE:

The City Council could decline staff's request or direct staff to utilize the CDBG funds on an alternative project.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Resolution 2024-65
Submitted By: Public Services and Engineering Department / Sean Harris City of Coronado Page 47
Attachment 1
RESOLUTION NO. 2024-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, AUTHORIZING THE FILING OF AN

APPLICATION TO THE COUNTY OF SAN DIEGO FOR FISCAL
YEARS 2025-26 COMMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDING FOR JOHN D. SPRECKELS CENTER

AND LAWN BOWLING GREEN (JDSC) EMERGENCY

GENERATOR PROJECT
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) provides Community Development Block Grant (CDBG) funds to cities and counties to be used for the development of viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities; and
WHEREAS, the City has participated as a member of the Urban County, administered by the County of San Diego, since 1973; and
WHEREAS, the City’s previous participation has resulted in the development of programs and the completion of projects beneficial to the public.

WHEREAS, The City has a total of $409,514 available due to prior year allocations and the annual FY 2025-26 allocation;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado as follows:

1. That the above recitations are true.

2. That the City Council of the City of Coronado authorizes the submittal of an application to the County of San Diego for the 2025-26 fiscal year for the John D. Spreckels Center And Lawn Bowling Green (JDSC) Emergency Generator Project.

3. That the City Manager, or her designee, is hereby authorized and empowered to execute, in the name of the City of Coronado, all necessary applications, contracts, payment requests, agreements and amendments hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application.

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Attachment 1
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this nineteenth day of November 2024, by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
____________________________________
RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
City of Coronado Page 49

CITY COUNCIL STAFF REPORT
November 19, 2024 5d
4886-2927-9226 v1
SILVER STRAND UNDERGROUNDING PROJECT: ADOPT A RESOLUTION DESIGNATING

THE BOUNDARY FOR THE SILVER STRAND UNDERGROUNDING PROJECTS, SELECTING THE PORTION BETWEEN CROWN COVE AND CORONADO BAY ROAD AS CORONADO’S 20A PROJECT; ALLOCATE ALL OF THE CITY’S 20A WORK CREDITS FROM SDGE IN THE AMOUNT OF $2,845,596 TO SAID LOCATION TO UNDERGROUND THE OVERHEAD UTILITIES; AND APPROPRIATE ADDITIONAL FUNDS IN THE AMOUNT OF $550,000 TO

THE PROJECT BUDGET
RECOMMENDATION:

1. Adopt a Resolution (Attachment 1) designating the boundary for the Silver Strand Undergrounding Projects, selecting the portion between Crown Cove and Coronado Bay Road as Coronado’s 20A project and allocate all of the City’s 20A work credits from SDGE in the amount of $2,845,596 to underground the remaining overhead utilities in said location.
a. Approve staff recommendation to phase the remaining undergrounding into two projects with the following funding allocations: Phase I - Coronado Bay Road north to approximately Crown Cove using 20A work credits; and Phase II - Crown Cove to Fiddler‘s Cove using other funds/grants.
b. Approve the project alignment for the joint trench utility to be constructed west of the Bay Shore Bikeway predominantly in Caltrans right-of-way and authorize staff to negotiate with Caltrans for approval.

3. Authorize the City Manager to approve/amend agreements with consultants to complete the design of the project in preparation for construction all within the project budget.

BACKGROUND:

Staff last provided a formal update to the City Council on October 4, 2022, which included the following and the appropriation of $200,000 from the Community Development Agency Fund 160 to the project:

Silver Strand Conversion District:
 SDGE has completed the 60% plans for the removal of overhead services and construction of underground conduits and facilities.
 Design alignment is on the west side of the bike path.  With receipt of the SDGE plans, City staff and consultant are now coordinating with Communication Providers (AT&T, Charter, Cox) to obtain fee estimates for design plans and any requirements for agreements.
 The proposed alignment must be coordinated with Cal Am Water Company who is in the design for the construction of a new water main along the Strand; the 60% SDGE plans have been sent to Cal Am to incorporate into the final Cal Am plans.

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4886-2927-9226 v1
 From the previous update: The electrical lines must traverse the three pedestrian crossings of SR 75 and because of the limited cover to the top of the pedestrian tunnels, the lines must be rerouted onto State Parks property to avoid overhead crossings. This will require easements, which may take some time to obtain.  SDGE completed potholing after receiving a Caltrans permit and has determined the lines do not need to be rerouted onto State Parks property and can be underground under the pedestrian tunnels.
 City staff has preliminarily identified one easement that is required unless there is desire to leave one pole remaining. Staff will pursue the easement unless otherwise directed.
 CEQA analysis needs to be performed which could include sensitive species review.  A review of permits/ownership rights is also needed.
 Goal is to have a design finalized project eligible for potential grant funding opportunities by Summer of 2023
Subsequent to this Council meeting, staff issued a Task Order to Michael Baker International, Inc. (MBI) to begin providing support in furthering the project.

ANALYSIS:

Since the last Council action, the following tasks have been completed:
 Staff issued a Task Order and Amendment, up to the City Manager’s authority of $100k, to Michael Baker International, Inc. (MBI) to provide support in furthering the project.  Acquired final plans from SDGE, AT&T, Charter and Cox (Attachment 2).  MBI ordered a Preliminary Title Report covering approximately 7 miles long and 50 feet wide (approximately Bluewater Boathouse to south City limit) and plotted a majority of the properties and encumbrances to determine needed property owner approvals/easements to further the project.

As staff and its consultants (Huth and Associates, MBI) continue to progress on the project, SDGE has reminded staff that the City’s Rule 20A work credits in the amount of $2,845,596 are set to expire December 1, 2024, if not they are not designated to an Active project. Staff was under the impression that the CPUC had extended the deadline but based on the letter received by the City (Attachment 3) staff is bringing this request forward within the deadline identified in the letter. In order to meet the requirements, the City needs to designate a project and allocate the funds to the project through a resolution adopted by the City Council. Based on the City’s current undergrounding projects and Rule 20A expenditure deadline, the only viable project staff has identified is the Silver Strand project. The Adella/Ynez project is not eligible for Rule 20A funds since a majority of the project lies within a residential neighborhood, First Street is complicated by overhead utilities on both sides of the street in addition to a proposed transmission facility and assessment district. The Pomona project has not been initiated. Rule 20A projects historically had been excluded from using any other funds to construct the project and such all 20A projects had to be designed and constructed as an independent project. Ancillary funds were acceptable in cases where there were cost overruns and all 20A work credits expended.

To secure the Rule 20A work credits staff has prepared a Resolution and Exhibit A (Attachment 1) which includes a boundary map proposing the phasing of two undergrounding projects along with allocating the City’s work credits to one of those projects. Exhibit A encompasses the remaining area of above ground utilities along the Silver Strand Scenic Highway from Fiddler’s Cove south to Coronado Bay Road. The scope of work includes the removal of all of the utility poles and lines in the project area except one pole which will be changed out with a new pole to City of Coronado Page 51
4886-2927-9226 v1
serve power into the Navy housing area which is not part of the undergrounding project and will continue to have overhead utility service. The scope also includes the placement of utilities underground which will be serviced by vaults, manholes, surface mounted transformers and utility pedestals and cabinets. There is no additional new street lighting being proposed as part of this project.

MBI completed a cost estimate for the overall project (Attachment 4) including charges provided by SDGE. The estimate includes a graphic similar to the exhibit included in the resolution and includes details of the charges presented to the City by SDGE. The estimate would continue to be refined as the two projects continue forward. The estimate does not include any land easement fees from the State or the US Government. For the Phase I project, staff proposes to fund the southern portion of the project, approximately 2200 feet or 24% of the project with the 20A work credits with Phase II funded through other funds/grants. There is a possibility that the City would need to provide supplemental funding in addition to the 20A funds to complete Phase I. Another option to the City is use the 20A funds as a match to construct both Phase I and Phase II at the same time. Staff recommends continuing forward with the tasks identified and constructing Phase I. Should funding opportunities be available to construct both Phases as one project staff would return to City Council to provide details and seek direction.

Lastly, to date the project has expended $100,725, with obligations and encumbrances of $30,375 and remaining project budget of $68,900. In order to complete Phase I and to position the City to be able to obtain other funds/grants for Phase II, staff is recommending an additional appropriate of $550,000 to fund the tasks outlined in MBI’s scope and fee (Attachment 5). At this point staff has exhausted the City Manager’s authority of $100k to MBI and need additional authority to continue. The complexity of the project makes it difficult to plan the overall project and sequence as staff continues to identify new challenges and therefore staff seeks Council approval to grant the City Manager the authority to approve/amend agreements with consultants up to the project budget.

Should the City Council approve the staff recommendation, the following tasks would be initiated first:
 Send the adopted Resolution to SDGE to secure the 20A work credits.  Meet with Caltrans to obtain their approval to construct the overall project within their rightof-way.

Depending on the progress towards Caltrans approval the following tasks would be initiated based on staff recommendation:
 CEQA/NEPA review of the project.
 Acquire an easement from the State/Caltrans for the portion of the project from Coronado Bay Road to Crown Cove - Phase I.
 Position the City to be able to acquire an easement from the US Government for the portion of the project from Attu Avenue to the north end of the Navy Housing within Caltrans right-of-way – Phase II.
 Conduct surveying/potholing for Phase I.
 Coordinate field meetings with SDGE, AT&T, Charter and Cox to field verify any conflicts.  Complete all agreements with SDGE, AT&T, Charter and Cox.  Prepare plans and specifications for Phase I.
 Complete Coastal Commission review process.
 Acquire Caltrans permits for construction (Phase I only).

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4886-2927-9226 v1
In order to complete a majority of the tasks above, staff would need to return to City Council for approval. At this time, staff does not have an anticipated construction start date for Phase I.

FISCAL IMPACT:

The project (20014) had a previous appropriation of $200,000 from Community Development Agency Fund 160. To date $100,725 has expended, with obligations and encumbrances of $30,375, with a remaining project budget of $68,900.

Staff requests to allocate all of the City’s Rule 20A funds, held by SDGE, in the amount of $2,845,596 to the project (Phase I). This includes $300,000 appropriated to the Pomona Undergrounding project.

Staff also requests to appropriate an additional $550,000 from Community Development Agency Fund 160 to complete all agreements, easements, permits, environmental analysis, plans and specifications to construct Phase I and position the City to be able to obtain other funding/grants for Phase II.

ALTERNATIVE:

The City Council could elect to not proceed with the projects or provide alternate direction.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The CEQA review will be undertaken once the project scope has been identified.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Resolution 2024-67 and Exhibit A

2. Rule 20A Status and Summary

3. SDGE ATT Charter Cox Design Plans

4. Overall Project Estimate

5. MBI Scope and Fee
Submitted By: Public Services and Engineering Department / Leon Firsht City of Coronado Page 53
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CITY COUNCIL STAFF REPORT
November 19, 2024 5e

AUTHORIZE THE CITY MANAGER TO EXECUTE A STORM DRAIN EASEMENT WITH THE

SAN DIEGO UNIFIED PORT DISTRICT AND AGREEMENTS ASSOCIATED WITH THE FIRST

STREET STORM WATER PUMP STATION FLOOD RELIEF PROJECT, APPROVAL OF SOLE SOURCE ELEMENTS OF THE PROJECT’S DESIGN, PURCHASE A PRE-PACKAGED PUMP

STATION, AND ADVERTISE THE PROJECT
RECOMMENDATION:

Authorize the City Manager to execute a storm drain easement with the San Diego Unified Port District and agreements associated with the First Street Storm Water Pump Station Flood Relief Project, all in a form approved by the City Attorney, and approval of sole source elements of the project’s design, purchase of a pre-packaged pump station, and advertise the project.

BACKGROUND:

The First Street storm drain system adjacent to the intersection of First Street and A Avenue collects storm water runoff from the surrounding area including the Coronado Ferry Landing. The system consists of a curb inlet at the intersection itself, a thirty-six inch concrete pipe that discharges into San Diego Bay, and a low-flow storm water diverter system that helps improve water quality in the bay by diverting low flows of runoff to the adjacent sewer via a diverter pump and a small force main. The diverter pump is located in a vault structure in the landscaped area of the Ferry Landing adjacent to the entry driveway. The diverter structure is located behind a wooden baffle and circular flap gate that helps prevent ocean tides from entering the diverter wet well chamber.

As it currently exists, the storm drain system’s outlet to the bay is partially or fully submerged by high tides; as a result, the system’s ability to discharge storm water runoff from rain events is negatively impacted leading to localized flooding of the surrounding area, and even more important can and has led to the failure of a transformer that provides power to the City‘s last sewer pump station (Transbay) that serves the entire Coronado community including the Navy‘s three installations (Naval Air Station North Island, Naval Amphibius Base Coronado and Silver Strand Training Complex). To help prevent property damage and address safety concerns from the flooding that can occur during storm events the City deploys temporary, above-ground pump systems to discharge runoff to the bay. During the event of January 22nd, 2024, staff was unable to deploy these systems and even doing so, due to their capacity would not have prevented the transformer from failing due to flooding.

The First Street Storm Water Flood Relief Project (“Project”) will replace the need for temporary pumping systems with a permanent storm water pump station, wet well, and new outlet structure that will operate and discharge runoff during high tide rain events, supplementing the existing storm drain system to reduce local street flooding. The majority of the proposed project improvements are located on San Diego Unified Port District (“Port”) property resulting in the need for Port approval of the project and coordination with their tenant, the Coronado Ferry Landing.

ANALYSIS:

City of Coronado Page 126
Port District Conditional Project Approval:

The Project has been submitted to the Port for review and approval. In response, the Port has issued a draft District Conditional Project Approval that includes specific conditions the City must follow to construct the proposed Project (Attachment 1). These conditions include communication with the Ground Lease Tenant (Coronado Ferry Landing) and associated businesses about the Project’s potential impacts to access, parking, existing landscaping, etc.

The draft District Conditional Project Approval is anticipated to be finalized and presented to the Port’s governing Board for formal approval and issuance once the City has submitted executed easement documents (discussed in more detail below). If approved by the Board as currently written, the City will be granted a period of two (2) years to complete the proposed improvements.

Easement:

In order to construct and maintain the proposed improvements on Port property, an easement must first be granted from the Port to the City. During the Port’s review of the Project it was indicated the City would be required to submit easement documents executed by the City accepting the grant of an easement by the Port prior to approval and permit issuance by the Port for the Project. It was also determined that there is no easement for the existing City storm drain infrastructure. Therefore, the easement proposed for the Project encompasses both the existing and proposed improvements.

As drafted, the easement will commence on the execution date and is set to expire in fifty (50) years (Attachment 2). At the end of fifty years, a new easement will need to be drafted to supersede this easement. Pursuant to Resolution No. 9026 (Attachment 5), the City Manager has been granted the authority by the City Council to accept easements and covenants. Staff is recommending Council authorize the City Manager to execute the proposed easement documents for transparency/informational purposes.

Right of Entry:

The draft Conditional Project Approval from the Port includes a requirement to coordinate the project with the Port’s tenant, the Ferry Landing; the Ferry Landing is requiring the City to enter into a Right of Entry agreement prior to the start of construction. A draft Right of Entry Agreement has been drafted that will allow the City of Coronado to access the Ferry Landing property to construct the proposed improvements subject to certain conditions (Attachment 3). The conditions of the agreement include a requirement limiting construction activity to the “offseason” calendar months of October through March. Staff most recently met with the Ferry Landing and was informed that due to lease obligations between the Ferry Landing and the Port, the City may not be able to construct the Project in 2025 due to the Ferry Landing’s proposed restaurant project.

Both are expected to have overlapping construction timeframes and the City’s Project impacts the access to the proposed restaurant. Staff believes the access can be mitigated for both projects to occur at the same time.

Staff is recommending the City Council authorize the City Manager to execute finalized Right of Entry documents, in a format acceptable to the City Attorney, in support of the project.

Sole Source of Design Elements:

The Project design includes components specified to be sole sourced to a specific manufacturer. Public Contract Code (PCC) Section 3400 Subdivision (b) states that no agency shall draft specifications “calling for a designated material, product, thing, or service by specific brand or trade name unless the specification is followed by the words “or equal” so that bidders may furnish any equal materials, product, thing, or service.” However, sole sourcing is City of Coronado Page 127
permissible when certain criteria are met.

PCC Section 3400 Subdivision (c) states that an agency may sole source a product “in order to match other products in use on a particular public improvement either completed or in the course of completion.” The items below are specified to maintain consistency, as they are either installed at other City facilities or the specific vendor is required for the items to be integrated into an existing system. The items to be sole sourced and the justification for such specification are listed below.

1. Flygt Pump Station – Submersible pumps manufactured by Flygt are currently installed at a number of Coronado pump stations including the Pine Street, and Trinidad Village pump stations; sole sourcing is desired to increase and maintain consistency with other pump stations. The desire for consistency across pump stations is important for both City staff familiarity with the submersible pumps and the ability to economically stock repair parts and replacement pumps.

2. Val-Matic Check Valves – Valves manufactured by Val-Matic are currently installed at a number of Coronado pump stations including Transbay, Cays Main, Glorietta Bay, and Parker pump station; sole sourcing is desired to increase and maintain consistency with other pump stations. The desire for consistency across pump stations is important for both City staff familiarity with the valves and the ability to economically stock repair parts and replacement valves.

Staff is recommending the City Council find the proposed sole sourcing of pumps and valves in compliance with the PCC and approve of the project being advertised with those items identified to be sole sourced.

Pump Station Purchase:

During design of the project the City was advised by its consultants to utilize a pre-manufactured (“pre-packaged”) pump station. Utilizing a pre-packaged station is anticipated to decrease the overall construction timeframe of the project as well as realize some cost savings for the project.

A pre-packaged pump station utilizing Flygt pumps was selected for consistency with existing equipment and familiarity of staff.

Staff is seeking approval to purchase the pump station at this time, as opposed to requiring a future contractor to make the purchase, in order to obtain the pump station in time for the anticipated construction schedule for the project. As previously mentioned, the Ferry Landing is limiting the construction timeframe to the offseason months of October through March. The manufacturer of the pump station, Flygt, is currently estimating an eight-month lead time to manufacture and deliver the station. Therefore, the City must pre-purchase the equipment now to have on-hand for an anticipated construction time frame as dictated per the Right of Entry agreement. See Attachment 4 for a current price quote ($239,239.31) and detailed breakdown of the proposed pump station components.

Approval to purchase the pump station as recommended authorizes the City Manager to execute the necessary procurement documents including purchase orders.

Authorization to Advertise:

Council’s authorization to advertise is being requested for this project considering the importance of the project and to inform the Council of the anticipated conditions of approval being required by the San Diego Unified Port District and the Ground Lease Tenant. The Council’s approval will allow staff to issue the construction documents for bid. Plans and specifications are available for review in the Public Services & Engineering Department.

City of Coronado Page 128
FISCAL IMPACT:

The First Street Storm Water Pump Station Flood Relief Project (9743-20005) was originally approved in the Fiscal Year 2016-17 Capital Improvement Program with a budget allocation of $950,000 from the Wastewater Fund (61071000-97880-17020). To date, approximately $240,000 in expenses have been utilized for the design and permitting of the Project leaving a balance of approximately $710,000. Thus, there are currently adequate funds available to place the order of the pre-package pump station. However, the current construction cost estimate (including the cost of the pre-packaged pump station) is approximately $810,000. Therefore, additional funds may be required in order to fund construction of the project.

In March 2024, a funding request of $1.5 million was put forth in the Federal Fiscal Year 2025 Budget to help fund the construction of the First Street Pump Station project and the purchase of a sewer vacuum/jetter truck to assist with flood mitigation. The request was included within the Federal budget, and if the appropriation is approved, will require match funding from the City of $387,500 of storm drain/wastewater funds. The Federal budget still requires Congressional action but is anticipated to be approved by January 2025.

ALTERNATIVE:

The City Council may elect to not authorize the purchase of the pre-packaged pump and proceed with traditional open bid process. However, the risk to this selection is that the City will miss the construction window of October 2025 to February 2026 and postpone the construction of the improvements. The Council may elect to not authorize the execution of the proposed storm drain easement which is a conditional requirement of the District Conditional Project Approval.

However, this would preclude the project from being built. The Council could also direct staff to not sole source any of the item(s) identified for the project.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

San Diego Unified Port District has jurisdiction over this project and have determined this project to be Categorically Exempt pursuant to the CEQA Guidelines. Refer to Attachment 1.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Draft District Conditional Project Approval

2. Proposed Storm Drain Easement

3. Right of Entry

4. Purchase Quote Pre-Packaged Pump Station

5. Resolution 9026 – Authorization For City Manager to Accept Easements Submitted By: Public Services and Engineering Department / Jessie Powell City of Coronado Page 129
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CITY COUNCIL STAFF REPORT
November 19, 2024 5f
APPROVAL OF HOLIDAY TIME OFF FOR EMPLOYEES IN DECEMBER 2024 RECOMMENDATION:

Authorize up to nine hours of additional leave to City employees during the Christmas and New Year’s holiday period, consistent with previous years.

BACKGROUND:

Continuing a tradition established by the City Council, time off for City employees has historically been approved for the Christmas to New Year holiday period. This time off is not included in collective bargaining agreements or City policies and must be used in December; it cannot be banked, carried over, or cashed out. The gesture is intended to express the City Council’s appreciation for the workforce.

Over the years, this leave has been utilized without disrupting normal City services. While a smaller crew typically operates between December 24 and January 1, employees have coordinated their schedules to maintain essential staffing and coverage throughout December.

If approved, full-time benefited employees will receive nine (9) hours of additional leave to use between December 1 and December 31, 2024. Part-time benefited employees will receive a prorated amount based on their schedules (e.g., half-time employees will receive 5 hours, and threequarter time employees will receive 7 hours).

This additional leave has been well-received, allowing employees to enjoy more time with family and friends during the holiday season.

ANALYSIS:

None.

FISCAL IMPACT:

None. Departments will manage the impact of the additional leave to ensure proper staffing and coverage.

ALTERNATIVE:

The City Council may choose not to approve additional holiday time off for employees in December 2024.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

None.

Submitted By: Administrative Services Department / John Kim City of Coronado Page 165

CITY COUNCIL STAFF REPORT
November 19, 2024 5g
FILING OF THE TREASURER’S REPORTS ON INVESTMENTS FOR THE CITY AND THE

SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT AGENCY FOR THE CITY OF CORONADO FOR THE QUARTER ENDING SEPTEMBER 30, 2024
RECOMMENDATION:

Examine the quarterly Reports on Investments and direct them to be them filed.

BACKGROUND:

In accordance with the City’s Investment Policy, an investment report is prepared and presented to the City Council for review at the close of each quarter. The report details the investment activities for both the City and the Successor Agency portfolios. As of September 30, 2024, the combined book value of these portfolios is approximately $249.9 million in cash.

ANALYSIS:

This report covers the period July 1, 2024, through September 30, 2024. Attached is a summary detailing all investments, along with an overview of the year-to-date investment earnings in comparison to the annual budget.

City cash, investments and the percentage of total are as follows:

Book Value
% of Total
Investments
Investments:

Local Agency Investment Fund $ 38,716,869 17.62%
San Diego County Treasurer's Pooled Investment Fund 12,456,487 5.67% CAMP 90,767,308 41.31%
US Bank Loan Repayment Fund* 16,933,748 7.71%
CalPrivate Business Money Market 17,130 0.01%
Certificates of Deposit with San Diego Private Bank 250,000 0.11% Certificates of Deposit with San Diego Private Bank 30,237,161 13.76% US Money Market - 0.00%
US Treasury Bills 10,146,628 4.62%
OPEB and Pension Trust Investment Portfolio with PARS** 15,883,000 7.23% Sub-Total Investments 215,408,331 98.04%
City of Coronado Page 166
From July 1, 2024, through September 30, 2024, City investment earnings totaled $2,554,019, representing 39.49% of the fiscal year budget projection of $6,467,808, with an average annual return of 4.74%. The following schedule provides a comparison between the book value, market value, and year-to-date earnings of investments for the current period (July through September 2024) against the same period from the previous Fiscal Year.

Successor Agency cash, investments and the percentages of the total are as follows:

Earnings for the Community Development/Successor Agency for the period July 1, 2024, through September 30, 2024, were $246,583. Investment summaries for both the City and Successor Agency, along with monthly reports for September 30, 2024, including market values for all investments, are attached.

Market Update and Investment Allocation Changes
 As anticipated, the Federal Open Market Committee (FOMC) lowered the target range for the federal funds rate by 50 basis points to 4.75% - 5.00% at its September meeting. This marks the first rate cut since 2020 and signals the start of an easing cycle. The Fed's updated “dot plot” projections indicate an additional rate cut by the end of 2024, continuing into 2025.  The Consumer Price Index (CPI) slowed for the fifth consecutive month in August, reaching a year-over-year rate of 2.5%, the lowest in over three years. This trend highlights progress toward the Federal Reserve’s inflation target of 2%.
 U.S. Treasury yields declined in September following the Fed's rate cut. With potential rate reductions anticipated in the latter half of the year, the City’s investment strategy remains focused on higher-yielding short- to mid-term products with maturities of 12 months or less, securing favorable rates.

Demand Deposit Accounts:

US Bank Operating Account 3,820,456 1.74%
US Bank HRA Account 92,829 0.04%
US Bank FSA Account 32,955 0.01%
CalPrivate Bank Money Market Account 350,000 0.16%
Sub-Total Demand Deposit Accounts 4,296,240 1.96%
Total All Investments $ 219,704,571
* Resctricted for public use capital improvements
** Restricted for Other Post Employment Benefits (OPEB) and Pension stablization PARS Market Value as of September 30, 2024 totaled $21,982,963 Book value of Market value of FYTD Investment
As of : Investments Investments Earnings
Jul - Sept FY 2023-24 $ 206,055,214 $ 204,910,933 $ 1,677,661 3.26% Jul - Sept FY 2024-25 215,408,331 224,277,110 2,554,019 4.74% Average Investment
Annual Return
Book Value
% of Total
Investments
Local Agency Investment Fund $ 8,536,204 28.25%
Cash in Bank at Union Bank 21,675,902 71.75%
Total Cash and Investments $ 30,212,106 100.00%
City of Coronado Page 167
Quarter-Ending Changes for September 30, 2024:
 Continued to rebalance the Local Agency Investment Fund and San Diego County Treasurers’ Pooled Investment Fund to $38.7M and $12.5M, respectively. As of September 2024, the funds are yielding 4.71% and 3.61%, respectively.
 US Treasury Bills: Approximately $10.0M and $20.0M of 26-week US Treasury Bills matured in August and September, respectively. The matured funds were transferred out of the account based on evaluations of the available reinvestment rates.  $20.0M of matured US Treasury Bills were transferred to the California Asset Management Program (CAMP) account, yielding 5.29% as of September 2024.  $10.0M of matured US Treasury Bills were transferred and a 12-month Certificate of Deposit Account Registry Services (CDARS) was purchased, yielding 4.3%.  All investment allocation changes comply with the City’s investment policy and sufficient liquidity is maintained for operating needs.

FISCAL IMPACT:

The City invests funds from various sources in accordance with the City of Coronado Investment Policy, prioritizing safety, liquidity, and yield, in that order. The Successor Agency to the Community Development Agency’s funds are also managed under this policy.

ALTERNATIVE:

None.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Treasurer’s Report on Investments as of September 30, 2024 Submitted By: Administrative Services Department / John Kim City of Coronado Page 168
City of Coronado Page 169
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CITY COUNCIL STAFF REPORT
November 19, 2024 8a
PUBLIC HEARING: CONSIDERATION OF APPLICATIONS FOR HISTORIC RESOURCE PRESERVATION (MILLS ACT) AGREEMENTS FOR SIX (6) PREVIOUSLY DESIGNATED

HISTORIC PROPERTIES
RECOMMENDATION:

Approve Mills Act Agreements for 1021 E Avenue, 870 H Avenue, 1211 6th Street, 135 I Avenue, and 816 1st Street, and deny a Mills Act Agreement for 936 J Avenue.

BACKGROUND:

The Mills Act is a 1972 state law that allows California cities and counties to enter into contracts with owners of qualified historic properties who participate in the restoration and maintenance of their historic properties in exchange for property tax relief. The Mills Act is a voluntary program.

Local agencies have full discretion to decide whether or not to offer the program to residents and are authorized under state law to tailor their programs to best meet the needs of their community.

The City of Coronado enacted its Mills Act program in 2000 by adopting Resolution No. 7736.

Under the City’s process, a property must be designated as a historic resource before an owner can apply for the Mills Act program and not all designated historic resources are deemed eligible for the Mills Act.

Mills Act applications are reviewed by the City’s Historic Resource Commission (HRC). Based on their review, the HRC provides a recommendation to the City Council, who ultimately decides whether or not to grant Mills Act requests.

Property owners whose Mills Act applications are approved may enter into a voluntary ten-year contract with the City. The contract stipulates the property owners obligations to maintain, and if necessary, restore the property in exchange for a reduced property tax benefit. Once signed, Mills Act contracts are recorded at the County of San Diego Recorder’s Office. Mills Act contracts run with the land and automatically transfer to new owners following a property transaction.

Mills Act Property Tax Reduction Calculation
Although local agencies have authority to administer their Mills Act programs and to enter into contracts with eligible historic property owners, state law empowers county tax assessors to determine the actual assessed value of the land and calculate the property tax savings based on a formula codified in California Revenue and Taxation Code Sections 439-439.6.

The California Revenue and Taxation Code (RTC) requires tax assessors to review and value Mills Act properties each year to determine potential property tax savings by comparing three different valuation methods: 1) the restricted value; 2) the factored base year value (Prop 13 value); and 3) the current fair market value. State law requires that the Mills Act tax savings be based on the lowest of these three values. Because state law requires the county assessor to use the lowest of three values, some Mills Act recipients who have low property taxes due to Prop 13 may receive a very small or possibly no additional tax savings. See the State Board of City of Coronado Page 183
Equalization Guidelines for the Assessment of Enforceably Restricted Historical Property for additional information and example calculations (Attachment 4).

RTC Section 439.2 specifies that the county assessor shall value restricted historical property by the capitalization of income method as specified therein. Three methods of determining the annual income to be capitalized are authorized:

1. The fair rent that can be imputed to the restricted historical property being valued based upon rent actually received for the property by the owner and upon typical rentals received in the area for similar property in similar use where the owner pays the property tax, if such information is available;

2. Where sufficient rental income is not available, the income shall be that which the restricted historical property being valued reasonably can be expected to yield under prudent management and subject to applicable provisions under which the property is enforceably restricted, or;

3. If the parties to a Mills Act contract stipulate therein an amount that constitutes the minimum annual income to be capitalized, then the income to be capitalized shall not be less than the amount so stipulated.

Pursuant to the capitalization of income method of valuation, the county assessor must determine the capitalization rate by adding the following required components:

1. An interest component to be determined by the board and announced no later than October 1 of the year preceding the assessment year and that was the yield rate equal to the effective average interest rate on conventional mortgages as most recently published by the Federal Home Loan Mortgage Corporation, or as that entity may be known in the future, as of September 1, rounded to the nearest one-fourth of 1 percent.

2. A historical property risk component of either (i) 4 percent for owner-occupied single-family dwellings, or (ii) 2 percent for all other restricted historical property.

3. A component for property taxes that shall be a percentage equal to the estimated total tax rate applicable to the property for the assessment year times the assessment ratio.

4. A component for amortization of the improvements that shall be a percentage equivalent to the reciprocal of the remaining life.

Coronado Mills Act Process
The City amended its Mills Act program in 2011 to limit the foregone property tax revenue associated with its growing program. To achieve this objective, the City Council adopted Resolution No. 8524 to cap the property tax benefit to no greater than 50% that would otherwise be available through the Mills Act process. This amended process was applied to all Mills Act applications received after January 1, 2012.

The City has no ability, legal or otherwise, to influence any of the four variables that are components of the capitalization rate listed in the preceding section. Consequently, the only way the City can achieve its objective to limit its foregone property tax revenue through Mills Act agreements is to stipulate a minimum annual income amount to be capitalized by the county assessor, as authorized in RTC Section 439.2(a)(3). A higher stipulated annual income results in lower tax benefits for applicants and lower foregone tax revenue for the City.

City of Coronado Page 184
To ensure property tax benefits are capped at 50%, the City adjusts the minimum annual income to be capitalized to produce an approximate first-year tax savings of 40% with the assumption that the tax savings will increase roughly 2% annually over the course of the five-year agreement.

The City then renegotiates an amended contract every five years and recalculates the annual income to be capitalized to maintain the tax savings between 40-50%.

Once City staff adjusts the minimum annual income to be capitalized, they transmit this information to the County Assessor who completes the valuation process. The City has no role in the Assessor’s valuation process and does not have an opportunity to review or offer comments on their calculations.

Staff understands that there has been confusion about the Mills Act process among some residents. Accordingly, staff is actively working the County of San Diego Assessor’s office to arrange a presentation at a future City Council meeting in the first quarter of 2025.

ANALYSIS:

Estimates for first year reduced property tax income to the City are included in Attachment 1 and are based on estimated current market value as of early November 2024. It should be noted that the reduced property tax income estimates do not include any exclusions that may be written into the agreements. Exclusions include non-historic elements of the property such as additions after the period of significance of the designation and accessory buildings that do not contribute to the historic significance of the property. The process of reducing the Mills Act tax savings as a result of exclusions is not done by the City of Coronado; it is done after the Mills Act Agreement is recorded and taken over by the County Tax Assessor. When an exclusion is written into a Mills Act Agreement, the County Tax Assessor gives the property a blended Mills Act valuation, which results in a lower tax savings for the property owner and a lower fiscal impact to the City.

Exclusions and lists of improvements associated with each property on the waiting list, as recommended by the HRC and staff, are included in Attachment 1.

Per City Council direction, all applications currently prioritized and added to the waiting list have been scheduled for formal consideration by the City Council at this public hearing, as required by Section 84.10.100 of the Coronado Municipal Code. Photographs of each of the properties are included as Attachment 3.

There is one property, 936 J Avenue, for which approval is not recommended. The City’s Historic Preservation Program Guidebook states the following in the Mills Act Agreement section:

Historic Resources with a Mills Act Agreement are held to a higher standard of preservation because of the property tax reduction provided to the property owner.

Property owners interested in applying for a Mills Act Agreement should carefully evaluate the extent of alterations proposed to the residence. Alterations or additions, even if approved by the Historic Resource Commission or City Council prior to a Mills Act application, may make a property ineligible for a Mills Act Agreement.

The 936 J Avenue property has undergone substantial alterations to the street facing façade of the dwelling that is visible to the public in association with an approved Historic Alteration Permit (HAP 2019-21). The Historic Resource Commission voted 4-0-1 (Clements absent) to deny a Mills Act Agreement for this property.

City of Coronado Page 185
For Mills Act Agreements approved by the City Council, staff will draft Agreements tailored to each individual property per the recommendations indicated in Attachment 1, and with the appropriate Annual Income to be Capitalized to comply with City Council Resolution No. 8524. The agreement will be signed and notarized by the City and property owner, and agreements that are recorded at the County Recorder’s Office by the end of the calendar year will take effect in 2025.

FISCAL IMPACT:

General Fund: If the Council approves Mills Act Agreements recommended by the Staff and the Historic Resource Commission, the estimated first-year reduction in property tax revenue to the City will be approximately $15,500 (Attachment 1). First-year fiscal impact estimates are based on estimates of current market value. Therefore, some properties may actually have a lower or no fiscal impact than estimated depending on the length of ownership. Should any of these properties change ownership, the City may see a higher fiscal impact until an amendment is recorded. Attachment 2 contains the Cumulative to Date Fiscal Impact Report of all recorded Mills Act Agreements since the program was implemented. This report shows that the estimated fiscal impact to the City last year was $1,091,578, and to date the cumulative fiscal impact since the start of the program in 2001 is $8,286,711. The City’s General Fund balance includes $500,000 committed to Historic Preservation for the purpose of mitigating impacts of reduction in property tax revenues to the City. To the Successor Agency to the Community Development Agency of the City of Coronado (SA): The estimated cumulative tax increment loss is approximately $46,500 ($15,500 x 3 years). Although this would reduce the excess tax increment that can be used to early retire the 2018 Tax Allocation Refunding Bonds (TARBS), it is not expected to impact the originally projected early maturity timeline of 2027.

ALTERNATIVE:

The City Council may approve or deny any of the Mills Act applications.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable
PUBLIC NOTICE:

Section 84.10.100 of the Historic Preservation Ordinance requires that the City Council consider Mills Act Agreement applications at a noticed public hearing. A public notice was published in the Coronado Eagle & Journal on November 6, 2024, and was mailed to all property owners within 300 feet of the subject properties.

ATTACHMENTS:

1. Mills Act waiting list with estimated first year impact to City, proposed List of Improvement items and exclusions

2. Cumulative Fiscal Impact Report

3. Photographs

4. State Board of Equalization Guidelines for the Assessment of Enforceably Restricted Historical Property

5. Public Notice Affidavit
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CITY COUNCIL STAFF REPORT
November 19, 2024 10b

INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORONADO, CALIFORNIA, AMENDING SECTION 56.02.020 RELATING TO DEFINITIONS OF MOTORIZED MOBILITY DEVICES, AMENDING SECTION 56.08.060 RELATED TO ELECTRIC BICYCLES, AND ADDING SECTIONS 56.18.050 AND 56.18.060 TO THE

CORONADO MUNICIPAL CODE RELATED TO MOTORIZED MOBILITY DEVICES AND ADOPTION OF AN ELECTRIC BICYCLE SAFETY PILOT PROGRAM; AND ADOPTION OF A

RESOLUTION PROHIBITING RIDING OR OPERATING A BICYCLE UPON THE SHORES

BOARDWALK
RECOMMENDATION:

Introduce Ordinance No. 2024-09 “An Ordinance of the City Council of the City of Coronado, California, Amending Section 56.02.020 Relating To Definitions of Motorized Mobility Devices, Amending Section 56.08.060 Related to Electric Bicycles, and Adding Sections 56.18.050 and

56.18.060 to the Coronado Municipal Code Related to Motorized Mobility Devices and Adoption of an Electric Bicycle Safety Pilot Program”; and Adoption of a Resolution Prohibiting Riding or Operating a Bicycle upon the Shores Boardwalk.

BACKGROUND:

Like many communities in our region, over the past few years the City of Coronado has experienced a rise in the number of electric bicycles (e-bikes) operating on City streets and bike paths. The City continues to receive concerned messages and complaints from residents about operation of these vehicles. Concerns ranged from e-bike operators’ lack of helmets, to use on sidewalks with potential for pedestrian collisions, to reckless speeds, to inattention and carrying too many passengers. The City’s Mobility Commission likewise took up the issue again in July 2024.

In response to growing community and City Council interest, staff initiated several actions in 2022 and 2023 to examine e-bike use and develop potential policy solutions to increase safety last year. On December 6, 2022, May 2, 2023 and October 15, 2024 City Council received a report on enforcement, public outreach and various Safety Strategies as recommended by the City’s EBike Task Force. The ad hoc E-Bike Task Force comprises staff from the Police, Fire, Public Services & Engineering, Recreation and Golf Services and Community Development Departments and the City Manager’s Office to research and explore policy options. The task force examined existing law, current practices and past experience and the policies and programs in other jurisdictions to generate ideas that would fit Coronado’s geography, improve safety and be readily administered.

ANALYSIS:

The growth of the use of e-bikes locally along with other forms of motorized personal transportation merit adoption of additional regulations in order to protect the safety of pedestrians in certain environments as outlined below with a continued focus on public education. Staff reviewed areas of the community for intensity of pedestrian use and potential level of conflict with pedestrians.

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Based upon this analysis, on October 15, 2024, City Council approved the following strategies:

1. Adopt an Ordinance regulating “Motorized Mobility Devices” in the following locations with exemptions for public agency personnel and disability accommodations:
 All City sidewalks
 The Paseo (near the Hotel del Coronado) and the Boardwalk (near the Coronado Shores)
 The Promenade along the Glorietta Bay Marina between Glorietta Bay Park and the Bluewater Grill
Users would be required to dismount and walk their motorized mobility devices or utilize nearby roadways. “Motorized Mobility Devices” are defined as electric bicycles, electric personal assistive mobility devices, electrically motorized boards, motorized scooters and other similar vehicles.

While they provide recreational opportunities, their popularity increases the probability, likelihood, and gravity of potential injuries to persons and property that warrants reasonable measures and enforcement mechanisms to avoid conflicts.

The draft ordinance included as Attachment 1 includes definitions and prohibitions of Motorized Mobility Devices in the above-mentioned areas and also clarifies that penalties for bicycles also apply to electric bicycles. It also includes exemptions for public agency personnel and disability accommodations.

2. Adopt an Ordinance implementing AB 2234 (Boerner) “Vehicles: Electric Bicycles” Prohibiting E-Bike Use by those Under 12 Years Old
AB 2234 (Boerner) was chaptered into law as an amendment to California Vehicle Code 21214.7 and will be effective January 1, 2025. The bill establishes a “San Diego Electric Bicycle Safety Pilot Program” until January 1, 2029 that authorizes a local government in San Diego County to adopt an ordinance or resolution that would prohibit a person under 12 years of age from operating a class 1 or 2 electric bicycle (note that class 3 bicycles can be only operated by those 16 years and older under the Vehicle Code). The jurisdiction must administer a public information campaign of the resolution or ordinance for at least 30 days before enactment. For the first 60 days after enactment, only warnings of violations may be issued. After 60 days, the violation shall be $25.

The draft ordinance adopting the Electric Bicycle Safety Pilot Program as authorized by AB 2234 is included as Attachment 1.

3. Adopt a Resolution Prohibiting Bicycle Riding Along The Shores Boardwalk In addition, the City Council also directed staff to introduce clarifying language to ensure that bicycles cannot be ridden on the boardwalk along the Shores due to the narrow nature of the boardwalk, intensity of pedestrian usage and potential for collisions to occur within this area.

The clarification is outlined via Resolution, included as Attachment 2, prohibiting bicycle riding on the Shores Boardwalk. It does not prohibit a person from walking a bicycle on the boardwalk.

On October 15, 2024, the City Council also provided direction for the Council’s 2x2 City / Schools Committee to discuss a student e-bike training and registration program with CUSD, and for staff to consider a set of recommendations from the Mobility Commission ranging from education and training, to signage, to enforcement and recognition for positive behaviors. Those efforts are in progress.

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FISCAL IMPACT:

There will be minimal fiscal impact associated with publicizing the prohibition of e-bike operations by those under 12. That and other outreach and enforcement efforts can be achieved with existing budget.

ALTERNATIVE:

The City Council may alter prior policy direction or choose not to adopt the ordinance and/or resolution.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

Public notice will be published in the Coronado Eagle & Journal following introduction.

ATTACHMENTS:

1. Ordinance 2024-09 Related to Electric Bicycles, Motorized Mobility Devices and the Electric Bicycle Safety Pilot Program (AB 2234)

2. Resolution 2024-66 Prohibiting Bicycle Operation on the Shores Boardwalk Submitted By: City Manager's Office / Tony Winney
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Attachment 1
ORDINANCE NO. 2024-09

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF CORONADO, CALIFORNIA, AMENDING
SECTION 56.02.020 RELATING TO DEFINITIONS

OF MOTORIZED MOBILITY DEVICES, AMENDING
SECTION 56.08.060 RELATED TO ELECTRIC
BICYCLES, AND ADDING SECTIONS 56.18.050
AND 56.18.060 TO THE CORONADO MUNICIPAL

CODE RELATED TO MOTORIZED MOBILITY

DEVICES AND ADOPTION OF AN ELECTRIC

BICYCLE SAFETY PILOT PROGRAM
WHEREAS, California Vehicle Code sections 231, 21100, 21206, and 21207.5 allow cities to enact ordinances regulating the parking and operation of electric bicycles, as defined in California Vehicle Code sections 231 and 312.5, on pedestrian facilities, bicycle facilities, and equestrian, hiking, and recreational trails; and
WHEREAS, California Vehicle Code section 21282 allows cities to enact ordinances regulating the time, place, and manner of the operation of electric personal assistive mobility devices, as defined in California Vehicle Code section 313, for the purpose of assuring the safety of pedestrians, including seniors, persons with disabilities, and others using sidewalks, bicycle paths, pathways, trails, bicycle lanes, streets, roads, and highways; and WHEREAS, California Vehicle Code section 21100 allows cities to enact ordinances regulating the operation of electrically motorized boards, as defined in California Vehicle Code section 313.5, so long as such regulations do not duplicate or conflict with California Vehicle Code regulations of electrically motorized boards at California Vehicle Code sections 21290 through 21296; and
WHEREAS, California Vehicle Code Section 21225 allows cities to enact ordinances to regulate the registration of motorized scooters, as defined in California Vehicle Code section 407.5, and the parking and operation of motorized scooters on pedestrian or bicycle facilities and local city streets and highways, if that regulation is not in conflict with the California Vehicle Code; and
WHEREAS, California Vehicle Code Section 21266 allows cities to enact ordinances to restrict or prohibit the use of low-speed vehicles, as defined in California Vehicle Code section 385.5, and may prohibit operation of low-speed vehicles in the roadway when acting as the primary traffic enforcement agency and the City deems the prohibition to be in the best interest of public safety; and
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Attachment 1
WHEREAS, the City Council of the City of Coronado (“City Council”) intends to promote the safety of persons using electric bicycles, electric personal assistive mobility devices, electrically motorized boards, motorized scooters, and other similar vehicles (defined herein as “Motorized Mobility Devices”) while maximizing recreational opportunities and fully exempting disabled persons operating electric mobility devices from the proposed regulations; and
WHEREAS, the City Council has determined that the proposed regulations represent reasonable measures and enforcement mechanisms that can be implemented to promote the safe and efficient use of selected sidewalks, bicycle paths, pathways, trails, and bicycle lanes in the City; and
WHEREAS, the City Council made this determination after considering the probability and gravity of potential injuries to persons and property against the practicability and cost of implementing measures that would protect against the risk of such injuries; and WHEREAS, the City Council directed City staff to implement the provisions of California Vehicle Code section 21214.7, which authorizes local governments in San Diego County to adopt pilot program ordinances prohibiting children under 12 years of age from operating Class 1 or Class 2 electric bicycles, as defined in California Vehicle Code section 312.5, subject to certain requirements; and
WHEREAS, the City Council directed City staff to consult with the Coronado Unified School District regarding the possibility of operating an electric bicycle safety education program for students; and
WHEREAS, the City Council directed City staff to incorporate the recommendations provided by the City’s E-Bike Task Force at their October 15, 2024 City Council meeting into the new Motorized Mobility Device amendments, with the exception of fine increases; and WHEREAS, the Motorized Mobility Device amendments are exempt from environmental review under the California Environmental Quality Act because they are regulatory and enforcement measures that will not result in any direct or indirect physical impacts on the environment, and which are further exempted from review under the California Environmental Quality per California Code of Regulations, title 14, section 15321, which exempts enforcement of laws, general rules, standards, and objectives administered or adopted by the agency from environmental review.

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Attachment 1
NOW THEREFORE, the City Council of the City of Coronado, California, DOES HEREBY ORDAIN as follows:

SECTION 1.

All of the above statements are true and incorporated herein.

SECTION 2.

Title 56, Chapter 56.02, Section 56.02.020, of Coronado Municipal Code is hereby amended to read as follows (underlines are additions and strikeouts are deletions):

The following words and phrases when used herein shall have the meanings respectively described to them. These definitions are supplementary to those contained in this code.

A. “Curb” means the lateral boundary of the roadway whether such curb be marked by curbing construction, or not so marked. The word “curb” as used herein shall not include the line dividing the roadway of a street from parking stripes in the center of a street, nor the rights-of-way of public utility companies.

B. “Electric Bicycle” has the same meaning as in California Vehicle Code sections 231 and 312.5, as they may be amended from time to time.

C. “Electric personal assistive mobility devices” has the same meaning as in California Vehicle Code section 313, as may be amended from time to time, and in Coronado Municipal Code section 56.90.020(B), as may be amended from time to time.

D. “Electrically motorized boards” has the same meaning as in California Vehicle Code section 313.5, as may be amended from time to time.

E. B. “Island” means a raised curbed area, or an area delineated by painted pavement markings, located in the roadway and separating opposing or conflicting streams of traffic.

F. C. “Loading zone” means the space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers or materials.

G. “Low-speed vehicle” has the same meaning as in California Vehicle Code section 385.5, as may be amended from time to time.

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Attachment 1
H. “Motorized Mobility Device” means an electric bicycle, an electric personal assistive mobility device, an electrically motorized board, a motorized scooter, a low-speed vehicle, all as defined herein, and any other similar vehicle. A “motorized mobility device” does not include any mobility devices operated by any disabled persons for mobility or similar uses.

I. “Motorized scooter” has the same meaning as in California Vehicle Code 407.5, as may be amended from time to time.

J. D. Official Time. Whenever certain hours are named herein, they shall mean standard time or daylight saving time as may be in current use in this City.

K. E. “Parking meter” means a mechanical device installed immediately adjacent to a parking space for the purpose of controlling the period of time occupancy of such parking meter space by any vehicle.

L. F. “Passenger loading zone” means the space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers.

M. G. “Police officer” means every officer of the Police Department of this City or any officer authorized to direct or regulate traffic or to make arrests for violations of traffic regulations.

N. H. “Skateboard” means a board with a skate, or skates, attached thereto; foot propelled without steering apparatus.

O. I. “Vehicle Code” means the Vehicle Code of the State of California.

Title 56, Chapter 56.08, Section 56.08.060, of Coronado Municipal Code is hereby amended to read as follows (underlines are additions and strikeouts are deletions):

It is unlawful for any person to use a bicycle or an Electric Bicycle in and upon any street, alley, park or other public place in the City or upon any path or lane set aside for the exclusive use of bicycles within the City, or within any streets, alleys, parks or other public place in the City or upon any paths or lanes where Electric Bicycle use is authorized, without complying in all respects with the terms and provisions of this chapter and the following provisions of the Vehicle Code:

A. Vehicle Code § 21201(a);
B. Vehicle Code § 21201(b);
C. Vehicle Code § 21201(c);
D. Vehicle Code § 21201(d)(1)-(4);
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Attachment 1
E. Vehicle Code § 21201.3(b);
F. Vehicle Code § 21202(a);
G. Vehicle Code § 21203;
H. Vehicle Code § 21204(a);
I. Vehicle Code § 21204(b);
J. Vehicle Code § 21205;
K. Vehicle Code § 21208(a);
L. Vehicle Code § 21208(b);
M. Vehicle Code § 21210;
N. Vehicle Code § 21211(a);
O. Vehicle Code § 21211(b);
P. Vehicle Code § 21212(a)
Q. Vehicle Code § 21453(a);
R. Vehicle Code § 21453(b);
S. Vehicle Code § 21453(c);
T. Vehicle Code § 21650;
U. Vehicle Code § 21800(a);
V. Vehicle Code § 21801(a);
W. Vehicle Code § 21801(b);
X. Vehicle Code § 21802(a);
Y. Vehicle Code § 21802(b);
Z. Vehicle Code § 21803(a);
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Attachment 1
AA. Vehicle Code § 21803(b);
BB. Vehicle Code § 21804(a);
CC. Vehicle Code § 21804(b);
DD. Vehicle Code § 21806(a)(1);
EE. Vehicle Code § 21950(a);
FF. Vehicle Code § 21950(c);
GG. Vehicle Code § 21951;
HH. Vehicle Code § 22107;
II. Vehicle Code § 22108;
JJ. Vehicle Code § 22109;
KK. Vehicle Code § 22450(a); and
LL. Vehicle Code § 27400. (Ord. 2065 § 1, 2017)
Title 56, Chapter 56.18, Section 56.18.050, of Coronado Municipal Code is hereby added to read as follows (underlines are additions and strikeouts are deletions):

56.18.050 Motorized Mobility Devices
A. Purpose. The City hereby adopts this Motorized Mobility Device Ordinance to promote the safety of persons using electric bicycles, electric personal assistive mobility devices, electrically motorized boards, motorized scooters, low-speed vehicles, and other similar vehicles, all defined as “Motorized Mobility Devices” herein and at Section 56.02.020, while maximizing recreational opportunities and fully exempting disabled persons operating electric mobility devices from these requirements.

B. Prohibition on Operation of Motorized Mobility Devices. It is prohibited to operate or ride on a Motorized Mobility Device in the following areas of the City. Operators and riders must dismount and walk their Motorized Mobility Devices within these areas, or operate or ride them on adjacent or nearby roadways:

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Attachment 1

1. All City sidewalks.

2. The Paseo at the Hotel del Coronado, from Avenida Del Sol north to RH Dana Place.

3. The Boardwalk at Coronado Shores, from Avenida Lunar north to Avenida Del Sol.

4. The Promenade along the Glorietta Bay Marina, from Glorietta Bay Park north to the intersection of Strand Way, Orange Avenue, and Avenida Del Sol.

C. Exemptions. The following persons are exempted from the provisions of this Section:

1. Disabled Persons. Disabled persons operating a Motorized Mobility Device or other similar motorized or nonmotorized mobility assistance device for mobility or similar purposes shall be fully exempt from the requirements and prohibitions in this Section.

2. Public Agency Personnel. Public agency personnel operating or riding a Motorized Mobility Device or other similar motorized or nonmotorized mobility device as part of and within the scope of their official duties are exempt from the requirements and prohibitions in this Section.

D. Enforcement. A person convicted of an infraction for a violation of any provision of this Section shall be punished as provided per Section

56.08.090 of the Municipal Code, as may be amended from time to time.

Title 56, Chapter 56.18, Section 56.18.060, of Coronado Municipal Code is hereby added to read as follows (underlines are additions and strikeouts are deletions):

56.18.060 San Diego Electric Bicycle Safety Pilot Program A. Purpose. California Vehicle Code section 21214.7 authorizes local governments in San Diego County to adopt ordinances prohibiting persons under 12 years of age from operating Class 1 or Class 2 electric bicycles, as defined in California Vehicle Code section 312.5, provided the local government administer a public information campaign regarding the ordinance at least 30 days before enactment, and requiring that only warnings of violations be issued within the first 60 days after the ordinance’s enactment, thereafter increasing to a fine not to exceed $25.00. The City wishes to enact an ordinance per these provisions in order to promote the safe and efficient use of sidewalks, bicycle paths, pathways, trails, bicycle lanes, and other pedestrian and bicycle facilities in the City.

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Attachment 1
B. Prohibition on Operation of Class 1 and Class 2 Electric Bicycles. No person under the age of twelve (12) years old may operate or ride within the City a Class 1 or Class 2 electric bicycle, as defined in California Vehicle Code section 312.5.

C. Enforcement. A person convicted of an infraction for a violation of this Section shall be punished as follows:

1. For the first sixty (60) days after adoption of this Section, a warning notice.

2. After the first sixty (60) days following adoption of this Section, a fine not exceeding twenty-five dollars ($25.00).

D. Expiration. This Section shall remain in effect until January 1, 2029, or until such time as California Vehicle Code section 21214.7 expires, whichever occurs later, and shall have no force or effect thereafter.

SECTION 3:

Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.

Within fifteen (15) days after its adoption, the City Clerk of the City of Coronado shall cause this ordinance published pursuant to the provisions of Government Code Section 36933.

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Attachment 1
INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Coronado, California, on November 19, 2024; and
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado at a regular meeting thereof this December 3, 2024 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:

RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:

KELSEA HOLIAN, City Clerk of the
City of Coronado, California
City of Coronado Page 236
Attachment 1
*****

STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO :
ss. CITY OF CORONADO )
I, Kelsea Holian, City Clerk of the City of Coronado, hereby certify that the foregoing ORDINANCE NO. 2024-09 passed at the regular meeting of the City Council of the City of Coronado held on December 3, 2024, after having been read at the regular meeting of said City Council held on November 19, 2024.

KELSEA HOLIAN, City Clerk of the
City of Coronado, California
ORDINANCE NO. 2024-09
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Attachment 2
RESOLUTION 2024-66

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, PROHIBITING RIDING OR

OPERATING A BICYCLE UPON THE CORONADO SHORES
BOARDWALK.

WHEREAS, The City Council of the City of Coronado (“City Council”) intends to promote the safety of persons using bicycles and sidewalks in busy and popular areas of the City while maximizing recreational opportunities; and
WHEREAS, the City Council is authorized by Coronado Municipal Code section

56.08.054, as may be amended, to prohibit by resolution the riding or operating of bicycles on designated sidewalks; and
WHEREAS, the City Council has previously prohibited the riding or operating of bicycles on designated sidewalks pursuant to Coronado Municipal Code section 56.08.054, as may be amended, in order to promote public safety and maximize recreational opportunities; and WHEREAS, Coronado Municipal Code section 56.08.054 does not prohibit a person from walking beside and guiding a bicycle on a sidewalk; and WHEREAS, the City Council has determined that the boardwalk adjacent to the Coronado Shores is a busy area of the City that is popular with pedestrians and is intended to primarily operate as a pedestrian-serving facility, that riding or operating bicycles on the sidewalk poses threats to the public safety of pedestrians and bicyclists alike, and that a prohibition against riding or operating a bicycle on the Coronado Shores boardwalk would not unreasonably curtail recreational opportunities; and
WHEREAS, the City Council has determined that the proposed prohibition represents a reasonable measure and enforcement mechanism that can be implemented to promote the safe and efficient use of the Coronado Shores boardwalk; and WHEREAS, the City Council made this determination after considering the probability and gravity of potential injuries to persons and property against the practicability and cost of implementing measures that would protect against the risk of such injuries; and WHEREAS, on October, 15, 2024, the City Council directed City staff to develop options for prohibiting the riding or operating of bicycles on the Coronado Shores boardwalk; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Coronado, California, hereby resolve, declare, determine, and order as follows:

1. That the foregoing recitations are true and correct.

2. That pursuant to Coronado Municipal Code section 56.08.054, the riding or operating of a bicycle is prohibited along the Coronado Shore Boardwalk, defined as the beachfront pedestrian sidewalk between Avenida Lunar and Avenida Del Sol.

3. That violations of the prohibition against riding or operating a bicycle along the Coronado Shores Boardwalk shall be punished per Coronado Municipal Code section 56.08.090.

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PASSED, ADOPTED, AND APPROVED this nineteenth of November 2024, at a regular meeting of the City Council of the City of Coronado, California, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
City of Coronado Page 239

CITY COUNCIL STAFF REPORT
November 19, 2024 10c
4859-1536-9209 v1

REPORT ON ADMINISTRATION AND OVERSIGHT OF CITY BOARDS,

COMMISSIONS, COMMITTEES, AND COUNCILMEMBER ASSIGNMENTS
RECOMMENDATION:

Review and provide direction, as needed, on revisions to the administration of the City's boards, commissions, committees, and Councilmember assignments.

BACKGROUND:

The City of Coronado appoints an array of volunteer boards, commissions, and committees (“advisory boards”) to engage residents in local governance and decisionmaking processes. These advisory boards serve various purposes with differing levels of discretion and authority.

Quasi-judicial boards, which includes the Library Board of Trustees, Civil Service Commission, Design Review Commission, Historic Resource Commission, Planning Commission, and Street Tree Committee are responsible for carrying out review and approval of applications and permits and applying general rules or policies. These boards make decisions that directly affect individuals and/or property within the City.

Along with the quasi-judicial boards, the City has advisory Commissions created to provide specialized expertise and diverse community perspectives. These include the Cultural Arts Commission, Mobility Commission, Parks and Recreation Commission, and the inactive Senior Affairs Commissions. These Commissions are largely assigned to offer recommendations to the City Council on policy matters within their respective domains.

The City also maintains three boards focused on specific facilities or issues: Discover Coronado/CTID, the Golf Course Advisory Committee, and the Spreckels Center Advisory Committee. These boards are unique in that they are predominantly composed of representatives from outside organizations with a minority of City appointments and do not directly report to the City Council. While Discover Coronado/CTID is outside the scope of this review, it will be included in a comprehensive scope review of all BCCs in 2025.

The gradual creation of these advisory boards over time has resulted in significant variations in their scope of duties, size, and staff support. On July 16, City Manager Friend and staff presented a brief report (Attachment 2) that identified several challenges with the City’s board, commission, and committee structure and administration.

At the same meeting, the City Council discussed their individual assignments to outside governmental agencies and community organizations, focusing on clarifying roles, addressing the lack of written records, and considering the establishment of a policy for City of Coronado Page 240
4859-1536-9209 v1
serving on outside boards. Other topics included the distribution of assignments, the process for appointments and exploring a standing subcommittee with Caltrans.

The Council directed staff to consider these challenges and return with recommendations for administration of the advisory boards and Councilmember assignments and the appointment process.

ANALYSIS:

I. BOARDS, COMMISSIONS, AND COMMITTEES (BCCS)
The July 16th agenda report identified ten challenges relating to the structure and administration of the City’s BCCs:
1) Varying Board Size
2) Varying Levels of Staff Support
3) Inconsistent Governing/Founding Documents
4) Inconsistent Distribution of Responsibilities and Resources 5) Ambiguity of Mission, Purpose, and Authority
6) Ambiguous Roles of Members, Chair, and Staff
7) Inconsistent Agenda Setting and Agenda Item Selection 8) Unclear/Undefined Communication Channels
9) Inconsistent Board Term Dates
10)Low Compliance with State Mandated Trainings and Filings In the months since the July presentation of these challenges, staff conducted a survey of all advisory board members to gain feedback on their experiences serving on a commission, interviewed the commission staff members, and reviewed board and commission administration practices in cities across the state. From this analysis, staff developed a series of best practices recommendations in four focus areas:
 Board Organization;
 Mission, Vision, and Goals;
 Commission Work; and
 Board Appointment and Reappointment Administration.

Each focus area includes a series of substantive recommendations that will require formal policy updates (Council Policy, Municipal Code, or Resolution), along with administrative improvements for implementation. Upon receiving Council direction on which substantive recommendations to advance, staff will proceed with the necessary updates and return for final approval.

FOCUS AREA 1: BOARD ORGANIZATION
Staff identified four organization-related challenges: varying board size; varying levels of staff support; inconsistent governing documents; and inconsistent distribution of responsibilities and resources.

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Recommendation 1.1: Standardize Definitions and Rename Certain Bodies To clarify advisory body roles, staff recommends establishing a formal structure with definitions that relate to authority and scope for Boards, Commissions, and Committees.

Currently, the City’s advisory boards do not follow any particular naming convention, creating confusion on the authority of certain advisory bodies. This change aims to better define an advisory's body purpose and authority without significantly altering duties.

Name Role Function Recommended
Advisory Bodies
Boards Governing body with
some formal
decision-making
power delegated by
an outside authority
and/or state law.

Although functions are
semi-independent in
some respects, boards
remain accountable to
the City Council and
actions within the
Council’s ambit require
Council approval.

Library Board of
Trustees
Commissions Quasi-judicial body
with specific
regulatory focus that
offers
recommendations or
determinations on
behalf of the City
Council. Members
typically have
expertise in a specific
subject area and
meetings may require
a city attorney to be
present due to the
nature of the work.

Reviews and
approves/denies
permits and submits
policy documents for
City Council review.

Planning
Commission
Design Review
Commission
Historic Resource
Commission
Civil Service
Commission
Street Tree
Commission
Committees Advisory body that
focuses on specific
tasks or projects and
investigates issues
that the City Council
has identified.

Generally tasked with
producing reports or
recommendations on
specific issues for the
City Council. May be
assigned projects or
programs as
determined by the City
Council. Can be
standing or created on
an ad-hoc basis.

Cultural Arts
Committee
Mobility Committee
Parks and
Recreation
Committee
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To align with the proposed definitions, staff recommends adjusting the advisory body names with their appropriate classification (Board, Commission or Committee).

Renaming these bodies has no effect on their authority or scope of work; rather, the new naming conventions more accurately reflect and categorize the type of work they perform.

Recommendation 1.2: Align all Advisory Boards to Five Members Consistent with the Number of City Council Seats
Currently, the Cultural Arts and Mobility Commissions are the only boards with seven members. Both boards have historically experienced high turnover and, at times, have faced challenges in meeting quorum requirements. To enhance parity across commissions, reduce turnover, and balance workloads more effectively, staff recommend reducing both boards to five members. This change would occur gradually, with the reduction to five members implemented through natural attrition.

Recommendation 1.3: Sunset the Spreckels Center Advisory Committee, Reclassify the Golf Course Advisory Committee to an As-Needed Working Group, and Repeal Coronado Municipal Code (CMC) Section 2.70
The Spreckels Center Advisory Committee was established in 2016 with the mission to oversee the construction and opening of the Spreckels Center. Having fulfilled its original purpose, staff recommends sunsetting this committee. This action does not preclude engagement between the Coronado Senior Association or other citizens and Spreckels Center staff, rather it removes the requirement to follow formal Brown Act procedures.

Similarly, reclassifying the Golf Course Advisory Committee as an as-needed working group to advise the Recreation and Golf Services Director, would preserve stakeholder engagement while eliminating formal meeting requirements, streamlining administrative processes.

Additionally, staff research identified that CMC Section 2.70, which governs a Senior Affairs Commission, is currently inactive. As part of administrative code maintenance, staff recommends repealing CMC Section 2.70.

Finally, staff assessed the potential merger of commissions/committees to balance workloads. While there is not a specific recommendation for mergers presented here, the City Council could consider any consolidation of work it deems appropriate.

Recommendation 1.4: Revise Meeting Frequency for Mobility, Parks and Recreation, Planning, and Street Tree Bodies
Currently, the Mobility, Parks and Recreation, Planning, and Street Tree advisory bodies are scheduled to meet monthly or twice a month, as outlined in their founding documents.

After consulting with staff liaisons and reviewing the workload of these bodies, staff found that they have relatively few action items. Meeting too frequently can dilute focus, place additional demands on volunteers and staff to conduct meetings even in the absence of substantive agenda items, and at times make it difficult to achieve a quorum.

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Year to date, these bodies have met the following number of times:

Body Number of
Meetings
Scheduled
Number of Meetings
Held
Mobility 10 9
Parks and Recreation 14 4
Planning 20 5
Street Tree 11 5
The Parks and Recreation, Planning, and Street Tree bodies meet, on average, five times a year. Reducing meeting frequency to quarterly would reduce the administrative burden of posting cancellation notices due to a lack of actionable content and ensure that volunteer time is used more effectively. Additionally, when meetings are cancelled frequently, volunteers may come to expect cancellations and make alternative plans, leading to inconsistent participation and reduced engagement. Establishing a quarterly or every two-month meeting schedule would provide greater predictability, helping to maintain volunteer commitment.

Although the Mobility Commission has only canceled one meeting this year, most of its meetings have focused on informational items including subcommittee reports and staff presentations. As such, and in conjunction with recommendation 3.1 - Prioritize Meetings for Action vs Informational Items, staff recommend adjusting the Mobility Commission meeting frequency to quarterly.

Reducing non-substantive meeting frequency will help ensure that agendas are focused on actionable items and that volunteer time is utilized more effectively. This change does not preclude these bodies from scheduling special meetings if necessary to address timesensitive matters.

FOCUS AREA 2: MISSION, PURPOSE, GOALS
Staff identified two challenges related to mission clarity and role responsibilities. These challenges indicate a need for several administrative changes including updating the Commissioner’s Handbook, providing additional training resources for staff liaisons, and implementing a five-year review process of founding documents.

Recommendation 2.1: Review Work Plans and Proposed Missions, Visions, and Goals Along with the administrative changes, staff recommends the City Council’s annual approval of workplans. Draft workplans for each advisory body are provided in Attachment 1 for initial review.

These workplans are designed to support each advisory body by setting clear goals and creating a record of progress, ensuring that work remains focused throughout the year.

They also allow the City Council to review each advisory body’s mission, track accomplishments, and assess the overall impact of each body’s contributions.

Additionally, workplans enable Council to communicate priorities and align volunteer City of Coronado Page 244
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efforts with broader city goals. Overall, workplans enhance accountability and transparency, fostering stronger collaboration between advisory bodies and the Council.

Workplans will be brought to the City Council on an annual basis. The quasi-judicial bodies will have more static workplans, while the advisory committee workplans will change each year to adapt to evolving priorities.

Should the Council decide to implement annual workplans, staff will return to Council in 2025 following a comprehensive scope review of all BCCs, working closely with staff liaisons and BCC members to finalize the work plans.

FOCUS AREA 3: COMMISSION WORK
Staff identified two challenges related to commission work: inconsistent practices in agenda setting and item selection, and unclear and undefined communication channels.

To address these issues, staff will implement a standard template for staff reports, agendas, and minutes, creating uniformity across all advisory bodies. Additionally, an administrative procedure will be developed to outline a clear process for BCCs to bring an item to the City Council for consideration.

Recommendation 3.1: Prioritize Meetings for Action vs Informational Items City staff aims to prioritize meetings for action over informational items in BCC meetings by conducting meetings only when there are items requiring action. A significant amount of volunteer and staff time is dedicated to these meetings and holding sessions solely for informational updates is not the most efficient use of public resources.

This recommendation would still allow BCCs to present subcommittee reports during meetings that include actionable items. Additionally, it will not prevent a staff liaison from scheduling special meetings if important informational updates need to be shared.

Additionally, in effort to manage resources more effectively, it is recommended that requests for presentations or reports from City staff outside the designated staff liaison will be limited to once per quarter.

FOCUS AREA 4: BOARD APPOINTMENT AND REAPPOINTMENT

ADMINISTRATION
Recommendation 4.1: Standardize Term Start Dates
Currently, terms for BCCs expire in seven different months across the year, creating a diluted and ongoing recruitment and appointment schedule, which impacts public interest in community service. Staff proposes implementing a standardized term start date, with all terms beginning on January 1 and expiring on December 31 of their respective years.

This adjustment, along with the various administrative improvements to enhance the application process, is expected to streamline recruitment and onboarding efforts. A stronger, coordinated recruitment push each year will help reduce administrative burden and conducting interviews in a single meeting will enhance efficiency and continuity in board and commission appointments.

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Recommendation 4.2: Implement a Competitive Reappointment Process and Clarify Term Limits
City Council Policy 23 guides the reappointment process for BCC members. Under this policy, the City Clerk contacts members with expiring terms to confirm their interest in reappointment, after which interested members submit a letter to the City Council, which is presented at a following meeting. However, this process has led to some confusion, as members report unclear expectations for reappointment and uncertainty about what to include in their letters. Additionally, the current approach may limit diversity by reducing opportunities for new applicants, as it generally bypasses a competitive selection process.

Updating the reappointment process to include a competitive review could address these concerns. In this model, the City Clerk would confirm expiring members' interest, and interested members would submit either a letter or an updated application detailing their qualifications. Reappointment requests would then be presented to the Council alongside any new applications, ensuring a fair assessment of all candidates. Further clarity and guidelines on reappointment letter content could be provided in the Commissioner’s Handbook.

Additionally, while Council Policy 6 and established practices limit service to two terms or eight years, the original 1973 minute order lacks specificity on whether this limit applies collectively across all boards or resets for new boards. Clarifying this policy would standardize term limits and encourage broader participation. A revised, transparent reappointment process would balance the retention of experience with the promotion of opportunities to serve on City boards.

RECOMMENDED ADMINISTRATIVE CHANGES
In addition to the substantive recommendations presented above, staff is in the process of implementing the following administrative changes:

1. Implement a Five-Year Founding Document Review Process: Starting in 2025, staff will initiate periodic reviews of each BCC's founding documents. This process will ensure that the mission, scope, and responsibilities of each body remain aligned with the evolving goals and priorities of the City Council and community.

Reviews will be conducted in tandem with the formal rollout of annual workplans and will be brough back to the City Council at a later date.

2. Update Commissioner’s Handbook: Feedback from staff and commissioners highlighted the need for more practical information in the current Commissioner’s Handbook. The revised version will provide a clearer foundation for incoming commissioners, detailing roles, expectations, and board functions to better support them. It will also clarify policies on board structure and administrative practices, emphasizing that commissioners are volunteers and Council approval is necessary for certain actions.

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1. Provide Additional Trainings and Resources for Staff Liaisons: Continuing the focus on enhancing documentation and resources, the City Clerk's Office is developing training and support materials for staff liaisons and support staff assigned to boards and commissions. Previously, the City Clerk's Office hosted quarterly meetings with support staff to address issues, update staff on new laws or legislation impacting committees, and share best practices. The City Clerk's Office intends to continue these quarterly meetings and provide additional written resources to serve as reference materials for both new and current staff.

2. Develop Standard Agenda and Minute Templates: Staff identified inconsistencies in the level of detail and information within agendas, packet materials, and minutes across the advisory bodies. Although these bodies may not receive the same level of scrutiny as Council items, staff believes it is essential to ensure agendas and packets are well-documented. To enhance cohesion and alignment with City branding, staff will focus on standardizing agenda templates over the next year. A standardized minutes template will also be developed, with training provided to staff on how to draft clear, accurate, and neutral minutes. This approach aims to eliminate the current disparity in agenda and minute formats across City bodies, promoting a consistent and professional presentation of City materials.

3. Develop Process for BCCs to Bring Items to the City Council: As of now, there is no defined or standard mechanism for advisory bodies to bring items to the attention of the City Council. Administrative Procedure 115 – Correspondence with the City Council establishes a procedure for staff to communicate directly with the City Council and indicates that a similar procedure should be established for BCCs.

While the annual work plans are intended to serve as the primary form of communication between advisory body and the City Council, staff will develop an Administrative Procedure to assist staff in coordinating advisory body and council communication.

4. Develop Enhanced Application Process: Staff is updating the application process to allow individuals to apply for multiple boards simultaneously and include custom questions tailored to each board or commission. This process will provide Council with more detailed candidate information and highlight any required qualifications, streamlining the selection process.

5. Implement Rolling Application Cycle: The City currently accepts applications only for immediate or upcoming vacancies due to expiring terms. Staff is amending this process to allow individuals to apply at any time, with applications held for one year. Applicants will be informed of the status of their application and anticipated vacancy dates.

6. Require Minimum Number of Applicants for Council Consideration: Staff recommends a minimum of three applicants be presented to Council for any board or commission vacancy, except in cases where a lack of quorum risks commission City of Coronado Page 247
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operations. Currently, single applicants are often brought to Council, limiting candidate options and the ability for others to apply after initial vacancies are posted.

7. Standardize Process for Excusing Absences: CMC Section 2.30.040(B) states that a member who is absent for four consecutive regular meetings without cause shall automatically vacate their seat, with the respective board, commission, or committee determining if the absence was for cause. City staff is developing a standardized process for excusing absences, with clear guidance to be included in the Commissioner’s Handbook and staff training materials on acceptable reasons for excused absences.

8. Limit Meeting Participation for Incomplete Mandatory Filings or Trainings:

CMC Section 1.20.070 requires board, commission, and committee members to file a Statement of Economic Interests (Form 700) and complete AB1234 ethics training. Members must submit Form 700s and complete ethics training within 30 days of appointment, file Form 700 annually, and renew ethics training every two years. Currently, there is no enforcement mechanism within the City to penalize members who fail to file or remain non-compliant with required training. Staff proposes that members who fail to meet these requirements by the deadline will be notified, along with their staff liaison, that they cannot participate or vote until compliance is achieved. Any missed meetings during this period will count as unexcused absences, and members may be removed after four consecutive unexcused absences per CMC Section 2.30.040(B). Given that some advisory bodies meet infrequently, this could result in a member remaining on a board for several months or even up to a year without completing the necessary filings or training. Staff is seeking Council guidance on how long such non-compliance should be tolerated.

II. CITY COUNCIL ASSIGNMENTS AND APPOINTMENT PROCESS
Staff's review of historical practices revealed a lack of consistent documentation for Councilmember assignments. Records are available from the mid-2000s, with limited data going back to the 1970s. Over this period, the City Council has formed, dissolved, and occasionally reinstated various subcommittee assignments. Staff has identified four key areas for improvement and seeks Council direction on the recommendations provided.

ASSIGNMENTS, ROTATION, AND SELECTION
As a general law city, Coronado follows California Government Code Section 40605, which grants the Mayor the prerogative, with Council approval, to make appointments to committee assignments unless otherwise specified by statute. Historically, the City Council has rotated members through subcommittee and board appointments, giving each member an opportunity to gain experience and foster broader engagement.

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Additionally, Councilmembers have sometimes been assigned roles based on seniority, allowing longer serving members to select or retain assignments.

According to CMC Section 2.02.020(C), the Mayor Pro Tempore is to serve a one-year term or until a successor is appointed. In practice, the Mayor Pro Tempore has served longer than the prescribed term, continuing in the role until subcommittee assignments are reviewed.

Appointment to Subcommittees
Option 1: Formalize the current process whereby the Mayor nominates, with Council approval, Councilmembers to serve on subcommittees with the Mayor’s discretion to apply various approaches, such as, direct appointment, rotation, selection by seniority, or other methods.

Option 2: Establish a process that formalizes a single method for subcommittee assignments, such as rotation, seniority, or another consistent approach.

Mayor Pro Tempore Selection
Option 1: Direct staff to prepare an update to CMC Section 2.02.020(c) to reflect the current practice of the Mayor Pro Tempore serving beyond a one-year term.

Option 2: Retain CMC Section 2.02.020(c) as is and enforce the one-year term limit for the Mayor Pro Tempore role.

COUNCILMEMBERS AS EX OFFICIO BCC MEMBERS
Currently, Councilmembers serve as ex officio officers on three advisory bodies: the Library Board of Trustees, the Golf Course Advisory Committee, and the Spreckels Center Advisory Committee. In this capacity, they participate in discussions but do not hold voting rights. Their participation offers a direct channel for information sharing between advisory bodies and the City Council, ensuring alignment with City goals and policies. However, as non-voting members, Councilmembers should not influence the recommendations or decisions made by these advisory groups.

The ex officio role can be ambiguous as Councilmembers are expected to offer insights without participating directly in decision making. This may raise questions about the purpose and extent of their involvement. While Councilmembers do not vote, their presence may create a perception of influence over discussions or recommendations, potentially affecting the independence of these advisory groups. Conversely, advisory bodies without an assigned Councilmember may feel disadvantaged because they lack a direct line of communication with the City Council.

Ex Officio Participation Across Advisory Bodies
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If recommendation 1.2 — sunset the Spreckels Center Advisory Committee and reclassify the Golf Course Advisory Committee to a Working Group — is approved, then ex officio participation would remain only for the Library Board of Trustees.

Option 1: Remove ex officio participation across all BCCs. Alternative communication channels, such as the proposed work plans, could fulfill the information-sharing role currently served by ex officio members.

Option 2: Maintain ex officio roles as is and direct staff to develop a clear policy that defines the role's scope and purpose, establishing expectations for participation, communication, and boundaries of influence.

COUNCIL INVOLVEMENT WITH GRANT-FUNDED GROUPS AND HOMEOWNER

ASSOCIATIONS
The City Council has historically engaged with a variety of community organizations, including Coronado MainStreet, the Coronado Historical Association, Safe Harbor Coronado, and the Coronado Chamber of Commerce. Councilmembers also meet regularly with the Coronado Cays Homeowners Association (HOA), the only HOA in Coronado currently maintaining a formal connection to the City Council. These engagements allow Councilmembers to remain informed on community priorities, offer updates on City initiatives, and address resident concerns.

Notably, Coronado's approach to maintaining formal relationships with community organizations and HOAs, coupled with its unique grant program, is distinct from many other cities. This dynamic reflects Coronado's commitment to direct community engagement but also raises considerations regarding potential conflicts of interest and perceived influence.

For community organizations that receive City grant funding, the dual role of Councilmembers as liaisons can create a perception of favoritism. Without a formal standard for determining which community organizations should receive a Council liaison, the current approach risks unintentionally favoring certain groups over others.

Additionally, the expected level of engagement varies widely across organizations, with some expecting updates on City business and others requiring no more than a presence at meetings. This inconsistency can lead to varied representation and influence.

Similarly, Councilmembers’ formal engagement with homeowner associations is presently limited to the Coronado Cays HOA. Other like-sized residential associations, like the Coronado Shores HOA, do not have similar representation. This difference in engagement may limit the Council’s insight into issues faced by residents and could be addressed by expanding liaison roles to additional HOAs.

Council Liaisons to Grant-Funded Organizations
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Option 1: Maintain Council liaison roles with grant-funded organization and direct staff to develop a policy that clarifies the role of Council liaisons to these organizations. The policy should outline expectations for Councilmember engagement, including whether liaisons should recuse themselves from grantrelated votes, the appropriate level of involvement, and any limitations to prevent perceived favoritism or advocacy.

Option 2: Discontinue Council liaison roles for organizations receiving grant funding, and direct staff to develop a policy that prohibits Councilmembers from serving in this capacity.

Council Liaisons to Homeowner Associations (HOA)
Option 1: Maintain current practice of serving as the Coronado Cays HOA liaison, rotating on a quarterly basis.

Option 2: Assess the potential benefits of expanding Council liaison roles with other HOAs, such as Coronado Shores HOA and Landing HOA, and direct staff to develop a formal policy. The City Council may also determine whether these meetings should be attended monthly or quarterly, and whether the liaison should continue to rotate or be assigned as a static position.

CALTRANS SUBCOMMITTEE
At the July 16 Council meeting, the Council considered establishing a regular subcommittee with Caltrans to ensure both entities stay informed of projects in the area, support progress on shared initiatives, and maintain mutual accountability. Currently, the Mayor along with a few staff members meet with Caltrans informally on a quarterly basis.

Establishing a Standing Council Subcommittee with Caltrans Option 1: Maintain the current process of having an informal partnership with Caltrans.

Option 2: Establish a Caltrans Subcommittee and direct staff on meeting frequency. The City council may also consider whether the appointee to Caltrans should also serve as the representative to SANDAG and MTS to maintain consistency.

NEXT STEPS
Upon receiving City Council direction on any changes it wishes to make to the BCCs or Council assignments structure and processes, staff will prepare and return with any necessary implementing Resolutions, Policies or Ordinances for final Council approval.

FISCAL IMPACT:

No fiscal impacts have been identified.

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ALTERNATIVE:

The City Council may direct staff to explore additional questions or issues or may choose to make no changes.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not Applicable.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Summary of BCC and Council Assignments Recommendations/Options

2. July 16, 2024 Agenda Report

3. Council Board/Commission/Committee Assignments

4. Draft Workplans

5. Council Policy 6, 23, and 1973 Minute Order

6. CMC 2.02.020
Submitted By: The Offices of the City Clerk and City Manager / submitted by Kelsea Holian and Kelli Maples
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Attachment 1
Summary of BCC and Council Assignments Recommendations/Options I. BOARDS, COMMISSIONS, AND COMMITTEES (BCCs)

1. FOCUS AREA 1: BOARD ORGANIZATION

1.1.Standardize Definitions and Rename Certain Bodies

1.2.Align All Advisory Boards to Five Members Consistent with the Number of City Council Seats

1.3.Sunset the Spreckels Center Advisory Committee, Reclassify the Golf Course Advisory Committee to an As-Needed Working Group, and Repeal CMC 2.70

1.4.Revise Meeting Frequency for Mobility, Parks and Recreation, Planning and Street Tree Bodies

2. FOCUS AREA 2: MISSION, PURPOSE, GOALS

2.1.Review Work Plans and Proposed Missions, Visions, and Goals

3. FOCUS AREA 3: COMMISSION WORK

3.1.Prioritize Meetings for Action vs Informational Items

4. FOCUS AREA 4: BOARD APPOINTMENT AND REAPPOINTMENT

ADMINISTRATION

4.1.Standardize Term Start Dates

4.2.Implement a Competitive Reappointment Process and Clarify Term Limits

ADMINISTRATIVE CHANGES

1. Implement a Five-Year Founding Document Review Process

2. Update Commissioner's Handbook

3. Provide Additional Trainings and Resources for Staff Liaisons

4. Develop Standard Agenda and Minute Templates

5. Develop Process for BCCs to Bring Items to the City Council

6. Develop Enhanced Application Process

7. Implement Rolling Application Cycle

8. Require Minimum Number of Applicants for Council Consideration

9. Standardize Process for Excusing Absences

10.Limit Meeting Participation for Incomplete Mandatory Filings or Trainings City of Coronado Page 253
II. CITY COUNCIL ASSIGNMENTS AND APPOINTMENT PROCESS

1. ASSIGNMENTS, ROTATION, AND SELECTION
Appointment to Subcommittees
Option 1: Formalize the current appointment process, allowing the Mayor to nominate, with Council approval, applying various approaches (e.g., direct appointment, rotation, seniority).

Option 2: Establish a single, consistent method for subcommittee appointments (e.g., direct appointment, rotation, seniority).

Mayor Pro Tempore Selection
Option 1: Codify current practice, allowing the Mayor Pro Tempore to serve beyond a one-year term.

Option 2: Enforce a one-year term limit as specified in CMC 2.02.020.

2. COUNCILMEMBERS AS EX OFFICIO BCC MEMBERS
Ex Officio Participation Across Advisory Bodies
Option 1: Remove ex officio participation across all BCCs.

Option 2: Maintain roles and direct staff to define the role's scope and purpose.

3. COUNCIL INVOLVEMENT WITH GRANT-FUNDED GROUPS AND HOAs Council Liaisons to Grant-Funded Organizations
Option 1: Maintain roles with grant-funded organizations and direct staff to define the role's scope.

Option 2: Discontinue Council liaison role.

Council Liaisons to HOA
Option 1: Maintain Coronado Cays HOA liaison role, rotating quarterly.

Option 2: Assess expanding liaison roles with other HOAs determining if the role should rotate or be static.

4. CALTRANS SUBCOMMITTEE
Establishing a Standing Council Subcommittee with Caltrans Option 1: Maintain the current informal partnership.

Option 2: Establish a Caltrans subcommittee with a defined meeting frequency.

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CITY COUNCIL STAFF REPORT
November 19, 2024 10d

CONSIDERATION OF ELECTRIC FIRE ENGINE ACQUISITION
RECOMMENDATION:

Provide direction on the purchase of an electric or diesel fire engine and authorize the City Manager to execute a sole source purchase agreement in accordance with Council direction, and appropriate funds and amend the Fiscal Year 2024-25 Budget, as needed.

BACKGROUND:

On September 17, 2024, the City Council received a presentation on an electric fire engine as an option for the replacement of a retiring diesel engine (report attached). The presentation included an initial analysis of the technology and operational capabilities of electric fire engines.

Given that the Fire Department currently operates predominantly with diesel powered Pierce Fire Apparatus vehicles, Councilmembers posed several questions regarding the cost-benefit analysis and reliability of transitioning to an electric engine from Rosenbauer, a different fire apparatus manufacturer. The following analysis addresses these questions to provide clarity and support informed decision making.

ANALYSIS:

The analysis focused on the cost of operations, maintenance, warranty, long-term expenditures and environmental impact. The specific cost analysis covered service and maintenance expenses, downtime, fuel or charging costs, and overall lifespan. While data on the electric fire engine remains an estimation due to the recent introduction of this technology, it is important to note that large electric vehicle technology itself is well-established. The drive train of the electric fire apparatus is powered by the Volvo Penta, a recognized leader in electric motor technology for large-scale commercial and marine applications. This experience provides a level of confidence in the reliability of the underlying technology, despite limited time-based data specific for fire apparatus. Additionally, Rosenbauer is recognized as the largest manufacturer of firefighting vehicles in the world, with over 150 years of experience and an annual production of more than 2,000 vehicles.

Operational, Maintenance, Warranty and Cost Analysis
A side-by-side comparison of the diesel and electric fire apparatus reveals similar operational capabilities. Both models feature a 1,500-gallon-per-minute (GPM) pump capacity, hold 500 gallons of water, and can sustain continuous pumping for over four hours. Equipment storage capacity is much greater in the electric engine due to the elimination of the motor which increases cabinet space. Both apparatuses comply to the National Fire Protection Agency (NFPA) 1901, the standard for fire apparatus. The diesel fire apparatus is equipped with a 65- gallon fuel tank and achieves approximately 2.5 miles per gallon (MPG), providing a range of around 170 miles. In contrast, the electric fire apparatus operates entirely on battery power, offering an estimated range of 62 miles in electric mode. However, when engaging the auxiliary energy backup system, a 33-gallon BMW clean diesel engine, the range extends to approximately 310 miles. Notably, this combination of battery and diesel backup delivers nearly double the range with half the diesel consumption compared to the diesel-powered apparatus.

Historical data indicates that our fire apparatus typically travel less than 15 miles in a 24-hour City of Coronado Page 282
period, suggesting that most operations within the City would rely primarily on the battery system.

The operational cost analysis focused on the cost per mile traveled and the total maintenance expenses over the vehicle's lifespan. A diesel fire apparatus achieves an average fuel efficiency of approximately 2.5 miles per gallon. With the current diesel price at $4.913 per gallon, the estimated fuel cost over an 8-year lifespan for a diesel apparatus is approximately $105,000.

In comparison, the cost per mile for an electric vehicle (EV) varies depending on factors such as charging schedules and potential solar panel augmentation. A study by the Idaho National Laboratory found that energy costs per mile for electric vehicles are, on average, 50% lower than those for internal combustion engines, based on an average utility rate of $0.17 per kWh.

Applying these findings, we estimate a potential reduction of approximately $55,000 in power costs over the lifespan of the electric apparatus.

During a trial of the electric engine by the Los Angeles Fire Department (LAFD), the engine consumed a total of 22 gallons of diesel over a 26-week period. In comparison, our current diesel apparatus consumes approximately 1,400 gallons of diesel over the same timeframe.

This substantial reduction illustrates the significant fuel savings and environmental benefits that could be achieved by transitioning to an electric apparatus.

In our analysis of vehicle maintenance costs, we reviewed historical data from the City’s current diesel apparatus. Since the frontline diesel apparatus entered service in September 2017, maintenance expenses have totaled $150,314, with City fleet mechanics dedicating 373 hours to its repairs. Although not all repairs were directly associated with the diesel powertrain, diesel apparatus generally require more frequent preventative and traditional engine maintenance, a demand that will be reduced with an electric vehicle. Moreover, the electric fire apparatus is equipped with advanced connectivity and diagnostic capabilities, potentially reducing labor time required for issue identification and resolution. Although we were not able to obtain specific maintenance history on the electric fire apparatus, the Deputy Fire Chief of LAFD Operations stated that the unit did not have any maintenance issues they would typically expect in a fire apparatus, and the sustainability and return on investment has been positive for their department.

The electric fire apparatus also includes comprehensive warranties: a 5-year service warranty, a 7-year pump warranty, a 5-year chassis warranty, a 10-year body and superstructure warranty, and a 10-year water and foam tank warranty.

It is also important to note the City’s frontline diesel apparatus has accumulated 692 days of out-of-service time since entering service in 2017. While assigning a precise cost to this downtime is challenging, it may indicate a lower overall reliability for diesel apparatus due to higher maintenance demands. When our frontline apparatus is out of service, a reserve apparatus is typically placed into service. The City maintains two reserve fire apparatus: a 2010 Crimson Spartan, and a unit owned by the California Office of Emergency Services (Cal-OES).

With the acquisition of a new engine, the current 2017 Pierce frontline apparatus will transition to a reserve role, and the Cal-OES fire engine will be upgraded this year, replacing an outdated 2010 model. This would provide two reliable and fully functional reserve units to support operational readiness.

Lastly, the City’s replacement timeline for front-line apparatus is set at eight years. This timeline was developed collaboratively by the Fire Department and City Fleet experts, drawing on City of Coronado Page 283
decades of experience in maintaining diesel fire apparatus and balancing total ownership costs against vehicle age and mileage. While data on total maintenance costs for electric apparatus remains limited, the Fire Department is confident that these costs will be lower overall. This potential reduction in maintenance demands may extend the front-line service life beyond the current eight-year amortization to a ten-year or longer period.

Environmental Impact
The environmental impact of an electric fire apparatus is significantly lower than that of a traditional diesel-powered unit. A diesel fire apparatus in the City consumes approximately 22,400 gallons of diesel over its eight-year frontline service, resulting in an estimated 200 metric tons of carbon dioxide emissions. According to the Environmental Protection Agency’s equivalencies calculator, this consumption is equivalent to the emissions of 47 passenger vehicles driven for one year, 219,389 pounds of coal burned (equivalent to 1.1 railcars of coal), 461 barrels of oil consumed, or approximately 509,132 miles driven by an average passenger vehicle.

An electric engine is emissions-free while operated from battery power, which would be its primary operating mode considering the area of the City and service demands. This eliminates point source pollution of approximately 25 metric tons of CO2 each year or 200 metric tons over eight years. By comparison, a 10-kilowatt residential rooftop solar system can save up to four metric tons of GHG emissions per year. A typical 10-kilowatt residential rooftop solar system provides enough power for a 2,000-square-foot home in the United States.

Finally, while this report was focused on life-cycle costs of maintenance and fuel and the service needs, there are other elements discussed in more detail in the September 17 report that distinguished the electric engine. These include the maneuverability of the electric engine in constrained spaces, the vastly quieter operations which lessens noise impacts on firefighters and the community, the reduced exposure to emissions, the single cab compartment which allows for open communication and debriefing of the entire Engine Company, and an array of features supporting public safety operations and the physical and mental wellness of first responders. These benefits are difficult to quantify in financial terms but lead to positive qualitative change in community and firefighter impacts.

FISCAL IMPACT:

The City has $1.3 million budgeted in FY 2024-25 for replacement of a fire engine, the cost of a diesel fire engine. If the Council approves a diesel fire engine, no additional funds are needed. If the Council approves the acquisition of an electric fire engine, an additional $900,000 is needed and would be recommended from the CDA Loan Fund, Fund 160, which currently has a balance of approximately $4.5 million and must be spent by an estimated timeline of September 2027 on eligible expenditures.

ALTERNATIVE:

The Council may direct staff to purchase a diesel fire engine or conduct additional research.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not a project under CEQA.

PUBLIC NOTICE:

No notice required.

City of Coronado Page 284
ATTACHMENTS:

1. Agenda Report from September 17, 2024
Submitted By: Fire Department / Chief Summers
City of Coronado Page 285
City of Coronado Page 286
City of Coronado Page 287
City of Coronado Page 288
City of Coronado Page 289

CITY COUNCIL STAFF REPORT
November 19, 2024 10e

INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORONADO AMENDING CORONADO MUNICIPAL CODE CHAPTER 2.08

REGARDING EXECUTIVE POSITIONS
RECOMMENDATION:

Waive first reading, and introduce an Ordinance of the City Council of the City of Coronado Amending Coronado Municipal Code Chapter 2.08, Sections 2.08.010 through 2.08.180 Regarding Executive Positions.

BACKGROUND:

Chapter 2.08 (Sections 2.08.010 through 2.08.180) of the Coronado Municipal Code sets forth the City’s executive positions, specifying employees of the City who are at-will and who are appointed by and serve at the pleasure of the City Manager.

ANALYSIS:

Under the current Chapter 2.08, some of the listed executive positions are inaccurate or unnecessary as the position titles have been renamed or the position is no longer active. Further, the current Chapter 2.08 has redundancies regarding each executive position’s qualifications and duties. Finally, the current Chapter 2.08 provides that employees are due a lump sum payment regardless of whether they are released from City employment with cause. The amendments to Chapter 2.08 make corrections to align the executive positions with the City’s current practices, delete redundancies, and provide a lump sum payment to an employee only when they are released without cause from City employment and if the employee agrees to sign an irrevocable waiver of claims against the City. Under the amendments, Chapter 2.08 will be shortened and renumbered to Sections 2.08.010 through 2.08.060.

FISCAL IMPACT:

There is no fiscal impact.

ALTERNATIVE:

The Council may provide direction as needed.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not a project under CEQA.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Ordinance Amending Coronado Municipal Code Chapter 2.08 Regarding Executive Positions

2. Clean version of CMC Chapter 2.08 with proposed amendments incorporated Submitted By: City Manager’s Office / Tina Friend
City of Coronado Page 290
Attachment 1
4880-0181-4774 v1
ORDINANCE NO. 2024-10

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF CORONADO, CALIFORNIA, AMENDING
AND RENUMBERING TITLE 2, CHAPTER 2.08,
SECTIONS 2.08.010 THROUGH 2.08.060 AND
DELETING SECTIONS 2.08.070 THROUGH 2.08.180

OF THE CORONADO MUNICIPAL CODE
REGARDING EXECUTIVE POSITIONS.

WHEREAS, Title 2, Chapter 2.08, Sections 2.08.010 through 2.08.180 of the Municipal Code sets forth the City’s executive positions, specifying employees of the City who are at-will and who are appointed by and serve at the pleasure of the City Manager; and WHEREAS, under the current Chapter 2.08 of the Municipal Code, some of the listed executive positions are inaccurate as the position titles have been renamed or the listing of the position in the Municipal Code is unnecessary because the position is no longer active; and
WHEREAS, the current Chapter 2.08 of the Municipal Code has redundancies regarding the qualifications and duties of each executive position; and WHEREAS, the current Chapter 2.08 of the Municipal Code provides that executive employees are due a lump sum payment regardless of whether they are released from City employment with or without cause; and
WHEREAS, staff is proposing revising Chapter 2.08 of the Municipal Code to align the executive positions with the City’s current practices and reflect active positions, delete redundancies within the Chapter regarding the qualifications and duties of each executive position, and provide a lump sum payment to an employee only when they are released without cause and if the employee agrees to sign an irrevocable waiver of claims against the City.

NOW THEREFORE, the City Council of the City of Coronado, California, DOES HEREBY ORDAIN as follows:

SECTION 1.

All of the above statements are true and incorporated herein.

City of Coronado Page 291
Attachment 1
4880-0181-4774 v1
SECTION 2.

Title 2, Chapter 2.08, Section 2.08.010, of Coronado Municipal Code is hereby amended to read as follows (underlines are additions and strikeouts are deletions):

2.08.010 Executive positions.

The following executive positions are established, each of which shall have the duties, responsibilities and authority necessary for the performance of the position, to include, without limitation, the authority to appoint, promote, remove terminate, or demote any employee who works for such executive:

A. Assistant City Manager;
B. Director of Administrative Services;
C. Director of Engineering and Project Development;
CD. Fire Chief Director of Fire Services;
DE. Director of Community Development, Redevelopment and Housing Services;
EF. Police Chief Director of Police Services;
FG. Director of Public Services and Engineering;
GH. Director of Recreational Services Recreation and Golf Services; I. Director of Golf Course Operations;
HJ. City Clerk; and
K. Executive Assistant to the City Manager; and
IL. Director of Library Services.

Title 2, Chapter 2.08, Section 2.08.020, of Coronado Municipal Code is hereby amended to read as follows (underlines are additions and strikeouts are deletions):

2.08.020 Appointment/removal of executives.

The City Manager is authorized to appoint, promote, terminate dismiss, and demote all executives.

City of Coronado Page 292
Attachment 1
4880-0181-4774 v1
Title 2, Chapter 2.08, Section 2.08.050, of Coronado Municipal Code is hereby amended to read as follows (underlines are additions and strikeouts are deletions):

2.08.050 Qualifications and Responsibilities.

Executives shall be responsible for performing the functions of their position and shall be qualified through education, training, and experience as specified by State law, this code, and the position classification. Executives shall also perform further duties or functions as the City Manager may, from time to time, prescribe.

Title 2, Chapter 2.08, Section 2.08.050 of Coronado Municipal Code will be renumbered to Section 2.08.060 and is hereby amended to read as follows (underlines are additions and strikeouts are deletions):

2.08.0650 Service at pleasure.

A. Every executive is at-will and serves at the pleasure of the City Manager and such employment status may be terminated by the City Manager with or without a specification of cause, in accordance with this section.

B. The City Manager may deliver to an executive a written notice dated as of the date of delivery to the executive that the executive’s services shall no longer be required as of a specified date of termination, which shall be no sooner than 90 days from the date of delivery of the notice.

C. For a termination without cause, Uupon the date of termination, the executive shall be entitled to a lump sum final payment equal to six three months’ baseic pay, in exchange for the executive executing an irrevocable waiver of claims against the City, in a form acceptable to the City Manager. The executive will also be entitled to in addition any compensation accrued up to the date of termination, and other benefits and payments as may be required by law. any other entitlements owed by the City to the executive.

D. Termination for cause shall not entitle the executive to a lump sum final payment but employee the executive shall receive any compensation accrued up to the date of termination, and other benefits and payments as may be required by law. any entitlements owed by the City to the executive.

D. If the executive determines that the termination under this section has been accomplished in a manner that is likely to adversely stigmatize the executive in obtaining other employment, the executive shall deliver to the City Manager a written request setting forth the manner in which the executive has been stigmatized and the actions requested of the City Manager to remove the apparent stigmatization.

City of Coronado Page 293
Attachment 1
4880-0181-4774 v1
E. In order to support a claim of stigmatization, the executive must identify public statements or actions taken by the City that have resulted in what the executive has concluded to be a stigmatizing action. The fact of a personal delivery of the notice of termination, and the consequent termination of employment, do not constitute stigmatization.

F. If the City Manager does not take the actions requested by the executive to remove the apparent stigmatization, then the executive may apply to the City Council for an opportunity to present exculpatory information.

Title 2, Chapter 2.08, former Sections 2.08.060 and Section 2.08.070 through 2.08.180 are hereby deleted.

SECTION 3:

EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.

Within fifteen (15) days after its adoption, the City Clerk of the City of Coronado shall cause this ordinance published pursuant to the provisions of Government Code Section 36933.

INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Coronado, California, on November 19, 2024; and
City of Coronado Page 294
Attachment 1
4880-0181-4774 v1
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado at a regular meeting thereof this December 3, 2024, by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:

RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:

KELSEA HOLIAN, City Clerk of the
City of Coronado, California
City of Coronado Page 295
Attachment 1
4880-0181-4774 v1
*****

STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO :
ss. CITY OF CORONADO )
I, Kelsea Holian, City Clerk of the City of Coronado, hereby certify that the foregoing ORDINANCE NO. 2024-10 passed at the regular meeting of the City Council of the City of Coronado held on December 3, 2024, after having been read at the regular meeting of said City Council held on November 19, 2024
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
ORDINANCE NO. 2024-10
City of Coronado Page 296
Attachment 2
4868-4331-5446 v1
Chapter 2.08 EXECUTIVE POSITIONS

2.08.010 Executive positions.

2.08.020 Appointment/removal of executives.

2.08.030 Compensation of executives.

2.08.040 Duty to cooperate.

2.08.050 Qualifications and Responsibilities.

2.08.060 Service at pleasure.

2.08.010 Executive positions.

The following executive positions are established, each of which shall have the duties, responsibilities and authority necessary for the performance of the position, to include, without limitation, the authority to appoint, promote, terminate, or demote any employee who works for such executive:

A. Assistant City Manager;
B. Director of Administrative Services;
D. Fire Chief;
E. Director of Community Development;
F. Police Chief;
G. Director of Public Services and Engineering;
H. Director of Recreation and Golf Services;
J. City Clerk; and
L. Director of Library Services.

2.08.020 Appointment/removal of executives.

The City Manager is authorized to appoint, promote, terminate, and demote all executives.

2.08.030 Compensation of executives.

Executives shall receive salaries, compensation and benefits fixed and determined by resolution of the City Council.

2.08.040 Duty to cooperate.

City of Coronado Page 297
Attachment 2
4868-4331-5446 v1
It shall be the duty of all executives to cooperate with and assist the City Manager in administering the affairs of the City in an efficient, economic, and harmonious manner, so far as may be consistent with their duties as prescribed by law.

2.08.050 Qualifications and Responsibilities.

Executives shall be responsible for performing the functions of their position and shall be qualified through education, training, and experience as specified by State law, this code, the position classification. Executives shall also perform further duties or functions as the City Manager may, from time to time, prescribe.

2.08.060 Service at pleasure.

A. Every executive is at-will and serves at the pleasure of the City Manager and may be terminated by the City Manager with or without cause, in accordance with this section.

B. The City Manager may deliver to an executive a written notice that the executive’s services shall no longer be required as of a specified date of termination.

C. For a termination without cause, upon the date of termination, the executive shall be entitled to a lump sum final payment equal to six months’ base pay, in exchange for the executive executing an irrevocable waiver of claims against the City, in a form acceptable to the City Manager. The executive will also be entitled to any compensation accrued up to the date of termination, and other benefits and payments as may be required by law.

D. Termination for cause shall not entitle the executive to a lump sum final payment but the executive shall receive any compensation accrued up to the date of termination, and other benefits and payments as may be required by law.

City of Coronado Page 298

CITY COUNCIL STAFF REPORT
November 19, 2024 10f
4856-7025-0232 v1

CONSIDER AND INTRODUCE ORDINANCE ADJUSTING THE MONTHLY SALARY FOR THE

MAYOR AND MEMBERS OF THE CITY COUNCIL AS AUTHORIZED BY GOVERNMENT CODE SECTIONS 36516, 35516.1 AND 36516.5
RECOMMENDATION:

Consider and introduce an ordinance to adjust the monthly salary paid to the Mayor and Members of the City Council effective after the new term of office from the November 2024 election commences.

BACKGROUND:

The monthly salary for each Councilmember is $913.50. The monthly salary for the Mayor is also $913.50. The City Council last adjusted the monthly salaries in 2018, and they became effective after the November 2018 election. The last increase prior to 2018 was in 1996.

Under state law, as a general law city, the City Council is to establish by ordinance a salary up to a ceiling dependent on the population of the city. The salary established by the City Council may be increased, “but the amount of the increase may not exceed an amount equal to five percent for each calendar year from the operative date of the last adjustment of salary” unless the electorate approves a higher salary.1 The five percent increase is non-compounded.2 The adjustment is computed as five (5) percent multiplied by the number of years since the last salary adjustment.

Under SB 329, the Legislature increased the salary cap to $950 for cities with a population up to 35,000. Alternatively, Council may adjust the monthly salary to the new cap and in an amount equal to inflation since January 1, 2024, but not exceeding 10 percent, based upon the California Consumer Price Index.3 The CPI for September 2024 is 2.5 percent.4 This item is before the City Council to consider and introduce an ordinance to increase the monthly salary for the Mayor and Councilmembers, with the adjustment taking effect after the new term of office commences in December 2024.

ANALYSIS:

As noted above, any increase to the Council monthly salary is dictated by a formula established in state law—either five percent multiplied by the number of years since the last adjustment or adjusted for inflation since January 2024 according to the Consumer Price Index.

Using the traditional method, five percent of $913.50 is $45.68. If the Council adopts the salary adjustment in December 2024, six years will have passed since the last adjustment became 1 Gov. Code, § 36516, subd.(a)(4)(A).
2 89 Ops.Cal.Atty.Gen. 159 (2006).
3 Gov. Code, § 36516, subd. (a)(4)(B).
4 https://www.bls.gov/regions/west/news-release/consumerpriceindex_sandiego.htm City of Coronado Page 299
4856-7025-0232 v1
operative in December 2018. Thus, the Council may adjust its monthly compensation by up to $274.00 ($45.68 x 6 = $274.00) for a maximum total monthly salary of $1187.50.

While the Mayor is a separately elected office, the monthly salary is the same and the calculations above applies.

Per Government Code section 36516.5, a change in compensation does not apply to an elected official during their term in office. However, the compensation of all members of a City Council serving staggered terms can be adjusted by virtue of the beginning of a new term of office for a single member. Therefore, any approved salary increase will not take place until the new terms begin in December.

Attached for introduction is an ordinance amending Coronado Municipal Code (CMC) sections

2.02.030 and 2.03.030 to reflect an increase for the salaries of each of the members of the City Council from $913.50 to an amount not to exceed $1,187.50 per month, to take effect after a new term of office commences in December 2024, should the Council decide to make adjustments to its monthly salaries.

FISCAL IMPACT:

The 2024-25 FY Budget has sufficient funds to absorb the contemplated increases.

ALTERNATIVE:

The City Council could elect to not proceed or provide additional direction.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not a project under CEQA.

PUBLIC NOTICE:

No notice required.

ATTACHMENTS:

1. Draft Ordinance 2024 - 11
Submitted By: City Attorney’s Office/ Johanna Canlas
City of Coronado Page 300
Attachment 1
ORDINANCE NO. 2024-11

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, AMENDING TITLE 2, CHAPTERS 2.02
AND 2.03 OF THE CORONADO MUNICIPAL CODE BY THE
AMENDMENT OF SECTION 2.02.030 TO ADJUST THE AMOUNT

OF MONTHLY SALARY PAID TO THE MEMBERS OF THE CITY
COUNCIL, AND AMENDMENT OF SECTION 2.03.030 TO ADJUST

THE AMOUNT OF MONTHLY SALARY PAID TO THE MAYOR, AS
AUTHORIZED BY GOVERNMENT CODE SECTIONS 36516,
36516.1, AND 36516.5
WHEREAS, Section 2.02.030 of the Coronado Municipal Code sets forth the salary for each member of the City Council of the City of Coronado (City Council); and WHEREAS, Section 2.03.030 of the Coronado Municipal Code sets forth the salary for the Mayor of the City of Coronado (Mayor); and WHEREAS, the City Council has previously established the salary of both the Mayor and the City Council at $913.50 per month, pursuant to the applicable statutory formula; and
WHEREAS, the City Council has not increased the amount of monthly compensation paid to its members and the Mayor since 2018, which increase became operative in December 2018, and now desires to provide a salary increase as authorized by law.

NOW, THEREFORE, the City Council of the City of Coronado, California, does ordain as follows:

Section 1. Title 2, Chapter 2.02, Section 2.02.030.A is amended to read as follows:

A. Each Councilmember shall be entitled to a salary in the amount of $913.50 $1,187.50 per month.

Section 2. Title 2, Chapter 2.03, Section 2.03.030.A is amended to read as follows:

A. The Mayor shall be entitled to a salary in the amount of $913.50 $1,187.50 per month.

City of Coronado Page 301
Attachment 1
Section 3. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

EFFECTIVE DATE: This Ordinance shall be effective after the new City Council and Mayoral terms commence on December 17, 2024. Within fifteen (15) days after its adoption, the City Clerk of the City of Coronado shall cause this ordinance published pursuant to the provisions of Government Code Section 36933.

INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Coronado, California, on November 19, 2024; and
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado at a regular meeting thereof this December 3, 2024, by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:

RICHARD BAILEY, Mayor of the
City of Coronado, California
ATTEST:

KELSEA HOLIAN, City Clerk of
the City of Coronado, California
City of Coronado Page 302
Attachment 1
*****

STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO :
ss. CITY OF CORONADO )
I, Kelsea Holian, City Clerk of the City of Coronado, hereby certify that the foregoing ORDINANCE NO. 2024-11 passed at the regular meeting of the City Council of the City of Coronado held on December 3, 2024, after having been read at the regular meeting of said City Council held on November 19, 2024.

KELSEA HOLIAN, City Clerk
of the City of Coronado,
California
ORDINANCE NO. 2024-11
City of Coronado Page 303

Coronado City CouncilNovember 19, 2024

Coronado City Council
November 19, 2024