Attachment 1
Summary of BCC and Council Assignments Recommendations/Options I. BOARDS, COMMISSIONS, AND COMMITTEES (BCCs)
1. FOCUS AREA 1: BOARD ORGANIZATION
1.1.Standardize Definitions and Rename Certain Bodies
1.2.Align All Advisory Boards to Five Members Consistent with the Number of City Council Seats
1.3.Sunset the Spreckels Center Advisory Committee, Reclassify the Golf Course Advisory Committee to an As-Needed Working Group, and Repeal CMC 2.70
1.4.Revise Meeting Frequency for Mobility, Parks and Recreation, Planning and Street Tree Bodies
2. FOCUS AREA 2: MISSION, PURPOSE, GOALS
2.1.Review Work Plans and Proposed Missions, Visions, and Goals
3. FOCUS AREA 3: COMMISSION WORK
3.1.Prioritize Meetings for Action vs Informational Items
4. FOCUS AREA 4: BOARD APPOINTMENT AND REAPPOINTMENT
ADMINISTRATION
4.1.Standardize Term Start Dates
4.2.Implement a Competitive Reappointment Process and Clarify Term Limits
ADMINISTRATIVE CHANGES
1. Implement a Five-Year Founding Document Review Process
2. Update Commissioner's Handbook
3. Provide Additional Trainings and Resources for Staff Liaisons
4. Develop Standard Agenda and Minute Templates
5. Develop Process for BCCs to Bring Items to the City Council
6. Develop Enhanced Application Process
7. Implement Rolling Application Cycle
8. Require Minimum Number of Applicants for Council Consideration
9. Standardize Process for Excusing Absences
10.Limit Meeting Participation for Incomplete Mandatory Filings or Trainings II. CITY COUNCIL ASSIGNMENTS AND APPOINTMENT PROCESS
1. ASSIGNMENTS, ROTATION, AND SELECTION
Appointment to Subcommittees
Option 1: Formalize the current appointment process, allowing the Mayor to nominate, with Council approval, applying various approaches (e.g., direct appointment, rotation, seniority).
Option 2: Establish a single, consistent method for subcommittee appointments (e.g., direct appointment, rotation, seniority).
Mayor Pro Tempore Selection
Option 1: Codify current practice, allowing the Mayor Pro Tempore to serve beyond a one-year term.
Option 2: Enforce a one-year term limit as specified in CMC 2.02.020.
2. COUNCILMEMBERS AS EX OFFICIO BCC MEMBERS
Ex Officio Participation Across Advisory Bodies
Option 1: Remove ex officio participation across all BCCs.
Option 2: Maintain roles and direct staff to define the role's scope and purpose.
3. COUNCIL INVOLVEMENT WITH GRANT-FUNDED GROUPS AND HOAs Council Liaisons to Grant-Funded Organizations
Option 1: Maintain roles with grant-funded organizations and direct staff to define the role's scope.
Option 2: Discontinue Council liaison role.
Council Liaisons to HOA
Option 1: Maintain Coronado Cays HOA liaison role, rotating quarterly.
Option 2: Assess expanding liaison roles with other HOAs determining if the role should rotate or be static.
4. CALTRANS SUBCOMMITTEE
Establishing a Standing Council Subcommittee with Caltrans Option 1: Maintain the current informal partnership.
Option 2: Establish a Caltrans subcommittee with a defined meeting frequency.