Attachment 5
POLICY #6
TITLE: City Council Appointments to Boards, Commissions, and Committees POLICY:
When the City Council is appointing citizens to fill one or more vacancies on a board, commission, or a committee:
1. Applicants shall be placed on a list to be presented to the City Council for consideration at a meeting.
2. Applicant may address the City Council and state why he/she should be appointed. Any Councilmember may also express his/her support for an applicant by stating qualifications/reasons for selection.
3. When the number of applicants equals the number of vacancies and the City Council does not desire to solicit additional applicants, the City Council may consider a single motion to appoint the applicant[s] to the vacant position[s].
When the number of applicants exceeds the number of vacancies and the City Council does not desire to solicit additional applicants, the appointment procedure will be:
Voting Procedure:
a. Voting Round One: As the City Clerk reads the name of each of the applicants, each Councilmember may cast an affirmative vote for as many applicants as the Councilmember desires.
If an equal number of applicants to fill the vacancies each receive the affirmative votes of a majority of the voting Councilmembers, then the City Council may consider a single motion to appoint those applicants to the vacant positions.
C. Additional rounds of voting are conducted if, after Voting Round One:
(1) A sufficient number of applicants to fill the vacancies do not each receive the affirmative votes of a majority of the voting Councilmembers; (2) More than a sufficient number of applicants to fill the vacancies each receive the affirmative votes of a majority of the voting Councilmembers, or (3) A tie occurs.
d. Motion: Once a sufficient number of applicants has received the affirmative votes of a majority of the voting Councilmembers, a motion shall be made and a vote taken to appoint the selected applicants.
6a
Attachment 5
POLICY #6 - CONTINUED
DISCUSSION:
This policy is intended to implement Section 2.03.020(f) of the Municipal Code and to resolve for the City any conflict in the interpretation of State and City law on the matter This policy, based on a procedure often referred to as the "Odiorne Method," acknowledges the contribution of Robert Odiorne who served as a City Council Member.
FURTHER GUIDANCE PROVIDED:
The following guidance is a compilation of various Council actions taken over time regarding appointment of individuals to City boards, commission, and committees.
Eligibility: Coronado Municipal Code Section 2.30.020 states that a citizen representative, appointed as a member of a Board, Commission, or Committee of the City of Coronado must be a resident of the City at the time of his/her appointment and throughout his/her term.
Reappointment: On May 19, 1998, the City Council established a policy, by minute order, which states that when the term of an incumbent member of a board, commission, or committee is ending, and if that member is eligible for, and interested in, reappointment, the Mayor will nominate the incumbent.
Term Limits: The City Council, on January 16, 1973, by minute order, set a policy of limiting the time served on Boards, Commissions, and Committees to a maximum of two (2) terms or eight (8) years, whichever is less. This policy applies to all City standing boards, commissions, and committees.
Serving on More than One Board, Commission, or Committee: On April 3, 2012, by minute order, the City Council set a policy that no member of a Board, Commission, or Committee may serve in an appointed position on more than one body at the same time to afford more citizens the opportunity to be involved in serving on City commissions. The Mayor noted that the members who are currently serving (as of April 3, 2012) on more than one board or commission were grandfathered until their term limits shall be reached with their current commissions. (See Council Policy #23 for the Process for Re-appointing an Eligible Incumbent on a City Board, Commission, or Committee)
Adopted by: Resolution No. 7361
January 17, 1995
Revised by: Resolution No. 7763
March 20, 2001
Revised by: Resolution No. 8574
August 21, 2012
6b
Attachment 5
POLICY #23
TITLE: Process for Re-appointing an Eligible Incumbent on a City Board, Commission, or Committee
POLICY:
A. Re-appointment
1. No less than 8 weeks prior to the end of the term of office of the official, the City Clerk shall seek from the incumbent a written statement requesting re-appointment for another term.
2. If the statement is filed with the City Clerk no less than 7 weeks prior to the end of the term, the City Clerk will agendize, on the first available meeting of the month that the term ends, an item for the Council to consider the incumbent's request to be re- B. Competitive Process To Fill Vacancy
1. If the request to be re-appointed is not timely filed, or if the City Council does not re- appoint the incumbent in accordance with Section A, then the position shall be deemed to be vacant at the end of the term. The City Clerk shall post a notice of the vacancy in accordance with the Municipal Code.
2. The Mayor and the City Council shall fill the vacancy in accordance with State law, the Municipal Code, and implementing policies of the City Council. An incumbent who is not re-appointed in accordance with Section A may file an application to be appointed to a second term in accordance with the Section B.
DISCUSSION:
This policy is intended to establish the process to be followed for re-appointing an eligible incumbent on a City board, commission, or committee.
Adopted by: Resolution No. 7582
July 7, 1998
23 5559
Attachment 5
City Council Meeting
Coronado, California
January 16, 1973
Regular meeting of the City Council was held at 3:00 p.m. Tuesday, January 16, 1973.
Councilman Callahan, Cohen, Parker, Mayor McNeely
Absent: None
Also Present: City Manager Benson; City Attorney Lewis
COMMUNICATIONS - ORAL:
and inau red her the Coat ever tale frame he for or ne Nis. Ralph Pray, Hotel del Cronado addition would be returned. The City Clerk read a letter from Mr Carleton Lichty, President of the Hotel del Coronado informing the Council that all materials would be replaced withir 1216 4th Street, appeared before the Counci.
COMMISSION AND COMMITTEE REPORES.
Commission Coastered Coasidered rest on delete a de
Inc. and adopted
in ene t22one: Counciman Pather that unenclosed storage be allowed moved to approve the recommendation of the
A question arose whether this would be of a temporary nature and the City Manager stated that it would be temporary insofar as le zoning ordinance will be reviewed by the Planning Commissio uncilman Callahan then offered a substitute motion
that Resolution No. 1-73 be approved for
Televents, Inc., only on a temporary basis
TV storage at the rear portion of
property at 160 Orange Avenue.
seconded by Cohen,
that the Resolution of the Planning Cormission be
denied, and that this be handled as a special use
Motion seconded by Cohen, but motion failed
to pass by the following vote:
Ayes: Callahan
Nays: Cohen, Parker, McNeely
motion to read
the Council approve the recormendation of the
Planning Commission with an exptration date
of October 1, 1973; that this is an inter-
pretation of an existing ordinance and is not
sibl
Attachment 5
January 16, 1973
to be carried over to any amended ordinance.
Motion was seconded by Cohen an
carried, a voden was.
o. Senior Citizens Budget. The City Manager reported that an additional $3,400 was needed to fund the Senior Citizens Progran that the City Council appropriate an additional
$3400 to fund the Senior citizen Program for the
remainder of the Fiscal Year. Motion seconded
by Callahan and carried, all voting aye.
COUNCIL BUSINESS:
Motion of Parker, seconded by Cohen and
carried, all voting aye.
he requested be entered the to mined a farol statement witch recommended.
chen to the pops on seether or or ted are to his is the peoples money, Is/ J. W. Callahan"
Legislative Report. Mayor McNeely reported that at the CPO meeting the Board of Directors voted for the approval of the San Diego Iransit request for funds from SB 325.
This item
the meeting.
d. Community Center.
on the concept of a Community Center and/or Recreation Center After a discussion
to two terms or a maximum of 8 years.
seconded by Callahan and carried, all voting aye.
Attachmen 61
January 16, 1973
Coastal Cormission as created by Proposition 20. Councilman moved that the City Council accept the
Low bid of Callahan Bros., in the sum of
$619,000 with deductions of alternates
L, 2, 3 and 4 and the addition of alternate
for a total price of $565,860. Motion
seconded by Parker and carried.
Ayes: Cohen, Parker, McNeely
Nays: Callahan who read a prepared statement
which he requested be entered into the minutes as follows:
"I am voting against the library bids for the same reasor stated above on Warrant 6100,rthat is, that it should be placed It is not necessary to spend any
buildings valued at approximately $121,000.00. I request that /s/ J. W. Callahan".
CITY ATTORNEY:
With unanimous consent, the City Council considered the following non agenda item.
The City Attorney reported there was an appeal that has been taken to the California Supreme Court on a case between the City of San Diego and the Public Utilities Commission and the San Diego Gas and Electric Company which is subject to a franchise fee that was adopted by the City of San Diego.
franchise fee not be added to the general rate base of the San Diego Gas & Electric Co., but also ordered that it be passed on as of San Diego where the franchise fee applied and not be passed or to the residents of other cities.
the use of the name of the City of Coronado as an additional city supporting that position.
of passing the fee. Motion seconded by
Parker and carried, all voting aye.
CITY MANAGER:
a. Notice of Completion - 24" Sewer Line. The City Manager recommended that the City Council accept the completion of the 4" Sewer Line,
'ounci man Pars and the preparation of a Notice of Completion. moved that the City Council accept the
Motion
seconded by Cohen and carried, all voting
aye.
b. Set Date of Public Hearing for Underground Utility District.
POTATON OF I MEAN VILER DISTRICT I STRATO MAN TO BE
Motion of Parker, seconded by Coher
and carried, all voting aye.
Cockrops for Tered Court in The Cat Manager sorted that he Counci
this item and they now have received some quotations. After some . 5562
Attachment 5
January 16, 1973
discussion regarding this matter, Councilman Parker -
moved that this matter be set for public hearing
on February 6, 1973. Motion seconded by Callahan
Nays: Callahan, Parker, Mavor Mole 2y Cohen
Councilman Callahan did not consider this item an emergency matter and made a substitute motion -
that this item be carried over until budget
. time.
The substitute motion died for a lack of a second. The original motion was restated and carried, all voting aye except Callahan COMMUNICATIONS - WRITTEN:
a. Claim for Patrick J. Coughlin, III re Impounding of Vehicle.
Councilman Parker moved
the tote dey aurane are water
seconded by Callahan and carried, all voting
Sewer Line Break on Strand.
With unanimous consent, the following non agenda item
was considered at this time.
The City Manager reported that he has received the report rom the consulting engineers, Lowry Associations, regardir ewer line break on the Strand ( a copy of which is on file i In connect loved thathe city corse to Comeet any
additional sewers at the Coronado Cays until
the present line is operating again. Motio
seconded by Parker and carried, all voting aye
ORDINANCES: .: r
Motion of Callahan, seconded by Parker and
carried, all voting aye.
Attachfient 5
January 16, 1973
AN ORDINANCE REPEALING SECTION 6134.1 OF MUNICIPAL CODE RE 2 HOUR PARKING was held over until the next meeting.
AN ORDINANCE. AMENDING CHANGE OF MEETING FOR YOUTH COMMISSION was read by title, the reading in its entirety unanimously waived.
The Ordinance having been placed on first reading at the meeting of January 2, 1973 was adopted as ORDINANCE NO. 1273.
Motion of Parker, seconded by Callahan and
AN ORDINANCE TO CHANGE YOUTH COMMISSION QUALIFICATIONS was read by title, the reading in its entirety unanimously waived and placed on First Reading.
Motion of Callahan, seconded by Cohen
and carried, all voting aye.
RESOLUTIONS:
(Special Election)
A RESOLUTION AMENDING THE 1972-73 FISCAL YEAR BUDGET/was read by 6162d as has it. on 1o. 42 entirety unantmously waived and Motion of Parker, seconded by Cohen
and carried, all voting aye.
b. A RESOLUTION ACCEPTING A PARCEL (FINAL) MAP FOR LOT LINE ADJUST- MENTS AT THE CORONADO SHORES was read by title, the reading in its l, and adopted as Resolution No. 4239
carried, all voting aye.
C. A RESOLUTION OF APPRECIATION TO TOM STODGHILL was read by title, the reading in its entirety unanimously waived and adopted as Resolution No. 4240.
Motion of Parker, seconded by Coher
and carried, all voting aye.
The Council recessed into Personnel Conference at 6:15 p.m. and reconvened at 6:35 p.m.
As a result of the Personnel Conference, the Mayor announced the reappointment of Gail Rose to the Recreation Commission for a three year term.
Motion of Parker, seconded by Callahan
and carried, all voting aye.
The Mayor also announced the appointments of Art Holderness and Mrs.
Helen Murphy to the Recreation Cormission, each for a three year Motion of Parker, seconded by Callahan
and carried, all voting aye.
Council adjourned at 6:40 p.m.
Approved: February 6, 1973
Mayor
Attest:
themes t Patricola
Attachment 5
5564
City Council Meeting
Regular meeting of the City Council was held at 3:00 p.m.
Callahan, Cohen, Parker, Wavor. MeNeely
Motion of Callahan, seconded by Parker and
carried, all voting aye.
With unanimous consent, the City Council considered agenda item lld:
CORPORATION was read by title, the reading in its entirety unani- mously waived and adopted as RESOLUTION NO. 4241.
Motion of Callahan, seconded by Parker and
carried, all voting aye.
PUBLIC HEARINGS:
No. 2 in the city of Coronado was declared open. Public Hearing re Formation of Underground Utility District The City Clerk
presented the Affidavit of Publication describing the district in- 'Ihere being no one in the audience wishing to speak for or against the formation of the proposed Underground Utility strict No. 2, the public hearing was declared closed. Mr. Richard Hughes, representing the San Diego Gas & Electric Co. (SDG&E), appeared before the Council and requested that this matter be held over until such time as several points on rights-of-way are clarified between the SDG&E and the San Diego Unified Port District and a possible change of service to the Hotel del Coronado.
ever until the lty Manager and ms to uncin
that the above items have been resolved.
Public Hearing re Installation of Back Drops at the Glorietta Tennis Courts was postponed until March 6 to permit the Staff an It this time, Mayor McNeely acknowledged the presence of Iwelv 'enior Foreign Allied Officers attending the 16th Annual Amphibiou Warfare Course at the U. S. Naval Amphibious Base.
COMMUNICATIONS - ORAL:
841 Coronado Avenue appeared before the Counci
b. Cliff Skelton, Cormissioner of Athletics, Coronado High School, appeared before the Council and requested information regarding the status of the Recreation Center: The Mayor read the "Guide- lines for Cormittee on Community Center", a copy of which is on