CITY COUNCIL STAFF REPORT
December 17, 2024 5d
ACCEPT THE LEAGUE OF WIVES SCULPTURE INSTALLATION PROJECT AND DIRECT
THE CITY CLERK TO FILE A NOTICE OF COMPLETION
RECOMMENDATION:
Accept the League of Wives Sculpture Installation Project and direct the City Clerk to file a Notice of Completion.
BACKGROUND:
In July 2022, City Council authorized the City Manager to accept a bronze sculpture donation from the League of Wives Memorial Project Foundation (LWMP), to execute an agreement with LWMP, to determine an appropriate site, and to allocate funding not to exceed $75,000 for its installation. An additional $25,000 appropriation was approved mid-year increasing the project budget to $100,000. The LWMP agreed to pay for costs exceeding $100,000. An agreement was executed on June 10, 2024, between the City and LWMP Foundation with terms of acceptance of the art in addition to memorializing LMWP’s responsibility regarding costs.
The City Council approved the placement of the sculpture at Star Park on July 19, 2022. A dedication ceremony occurred on June 21, 2024.
ANALYSIS:
Grace Builders, Inc. was issued the Notice to Proceed with construction to start on May 8, 2024.
The project was substantially complete in accordance with the project plans and specifications on November 25, 2024.
Recording of the Notice of Completion is an important step in finalizing the construction contract. It is a written notice issued by the owner of the property to notify concerned parties that the work has been completed and it triggers the time period for filing of mechanics’ liens and stop notices to 30 days. Final retention payment is not made to the contractor until the 30-day period to file liens and stop notices has lapsed.
FISCAL IMPACT:
The project was approved as part of the FY 2023-24 budget. A total budget of $100,000 was allocated in the Cultural Arts General Fund Account 15053000-80030, and the LWMP Foundation agreed to cover costs exceeding $100,000 as noted above. The total cost of the project was $125,797.
PROJECT BUDGET ANALYSIS
BUDGET ACTUAL
Cultural Arts Project Budget including Mid-Year Appropriation $100,000 $100,000 DESIGN
Design Fees $53,567 $53,567
Additional Expenses (Ad and Plaque) $699 $519.00
Total Design Cost Estimate $54,266 $54,086
CONSTRUCTION
Construction Contract Award $58,500 $66,903
Change Order 1: Add two additional uplights at LWMP Request $4,808 Contingency 15% $8,775 $0
Total Construction Cost Estimate $67,275 $71,711
TOTAL ESTIMATED PROJECT COST $121,541 $125,797
Total Design Cost City of Coronado $54,086
Total Construction Cost City of Coronado Share $45,914
Total Construction Cost LWMP Share $25,797
TOTAL FINAL PROJECT COST $125,797
ALTERNATIVE:
The City Council could choose not to direct the City Clerk to file an NOC, resulting in an additional time period during which subcontractors could file liens and time period that the contractor is unable to recoup the retention held on the project.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
Not Applicable.
PUBLIC NOTICE:
No notice required.
ATTACHMENTS:
None.
Submitted By: Public Services and Engineering Department / Jackie Lu