Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
CITY OF CORONADO
TASK ORDER: 25-MBI-008
Contract No. 23-PS-EN-780
Pursuant to that certain Agreement for Professional Services dated January 25, 2023 (AGREEMENT") between the City of Coronado ("CITY") and Michael Baker International ("CONSULTANT") this Task Order hires CONSULTANT to provide the PROFESSIONAL SERVICES as described herein and on the terms and conditions set forth in the AGREEMENT. 25-MBI-008-A SCOPE OF SERVICES
25-MBI-008-B PAYMENT FOR SERVICES
25-MBI-008-C SCHEDULE OF SERVICES
25-MBI-008-D LIST OF SUBCONSULTANTS
CONSULTANT CITY
Michael Baker International, Inc. City of Coronado
- Signed by:
Tim Thieke January 7, 2025
920154929664CA
lim Thiele, PH Date Tina Friend, City Manager Date
Vice President
- Signed by:
Josh Stone January 8, 2025
Josh Stone BE Date Leon P. Firsht, Director Date
Project Manager
Contract approval as to form:
Johanna Canlas, City Attorney Date
Attest:
Kelsea Holian, MMC, CPM Date
City Clerk
Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
CITY OF CORONADO
TASK ORDER 25-MBI-008-4
Contract No. 23-PS-EN-780
Scope of Services
CONSULTANT shall provide the following design and engineering services (DESCRIBED ER VICES) for the upgrades to the Coronado Cays sewer pump station located on the west sid f Coronado Cays Boulevard near its northern terminus and directly adjacent to North Cays Park Conduct surveying and mapping of vault, access driveway, and adjacent areas necessary to develop plans; design of two new flow meters and related control system upgrades to be compatible with CITY's existing control system; development of an existing bypass system plan and cleaning specifications with a materials list to implement work; generation of a new bypass plan that incorporates system improvements, such as a new pumping well, piping, connection points, and valves; wet well maintenance and cleaning; design of a minimal landscape and irrigation system repair plan covering approximately 300 square feet; engineering evaluation of existing back-up generator and connected generator control equipment and related foundation and electrical and safety improvements; recommendations and specifications for generator replacement, if generator replacement is necessary; evaluation of existing safety conditions at vault hatch, including refurbishment or replacement of existing hatch mechanisms, elimination of tripping hazard at the hatch, and installation of new railing.
Work will include the following:
Project Management and Coordination
1. Meetings and Coordination
• CONSULTANT will meet with the CITY as needed for a total of three (3) meetings and conduct general day-to-day correspondence, phone calls, and video conferences. Meetings may be held with different departments, other stake holders, and the public. Meetings may occur in person or via virtual. Meeting agendas and meeting minutes will be prepared as appropriate. Meetings include up to three (3) design review meetings to be scheduled following the CITY's review of each submittal, including the conceptual design, 60% design, and 90% design submittals.
2. Project Management and Schedule
• CONSULTANT shall provide general project management for approximately seven (7) months and provide and regularly update a schedule for the design process. Any additional efforts will be provided as additional services as defined herein.
3. Field Investigation
• CONSULTANT shall conduct three (3) design-related field engineering visits related to site investigation for design purposes and field data collection. 2 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
Survey and Mapping
4. Survey and Mapping with Title Report
survey is proposed to collect ground and surface elevations for the pump station, emergency generator pad, driveway, southbound street surface, curb and gutter, top of hatches, walls, and directly adjacent hardscape and landscape areas. Base mapping will be performed to identify CITY's property boundaries and other rights-of-way at the location of the Coronado Cays pump station and in its near vicinity. COUNSULTANT will arrange Existing Bypass and Wet Well Cleaning Plans
5. Existing Bypass and Wet Well Cleaning Drawings
• CONSULTANT shall prepare a plan to present the existing bypass system for the Coronado Cays pump station showing existing bypass system suction and discharge piping, connections for temporary piping, and location of temporary pumping skid, along with a delineation of the area that requires traffic control. CONSULTANT shall prepare a plan to specify wet well cleaning requirements. The plans shall be submitted to CITY for one round of review and comments.
6. Wet Well Cleaning Specifications
• CONSULTANT shall prepare detailed technical specifications and a materials list that may be necessary to implement for wet well cleaning in accordance with the CITY's operational and maintenance requirements and industry best practices. Cleaning specifications will include minimum criteria for cleaning of walls, equipment, piping, and appurtenances of sand, grit, grease, and other wastewater residuals.
Conceptual Design
7. Conceptual Design Drawings
• CONSULTANT shall prepare conceptual drawings for proposed improvements.
Conceptual design drawings will be based on a topographic survey and base mapping, together with utility research. The basis for the conceptual design drawings shall be developed from the CITY's review and evaluation of two (2) alternative design concept plans that CONSULTANT shall prepare based on initial discussions with the CITY, both of which will significantly reduce impacts to traffic on Coronado Cays Boulevard during bypass operations. Included with this conceptual design task, CONSULTANT and its subcontractor will evaluate the existing generator and related electrical equipment for corrosion and replacement and recommend either to either improve or replace the generator and related electrical equipment along with any necessary improvement of the foundation.
Conceptual designs will also include evaluation of two types of flow meters, one a 3 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
magnetic type flow meter and another an ultrasonic type flow meter, and will include design configurations for piping, positioning, and vaults for both types. In addition, existing vault hatch mechanisms will be inspected, and recommendations will be developed for refurbishment and/or replacement of vault hatch mechanisms and safety improvements, such as the elimination of the existing tripping hazard and installation of new railing, as required. The CITY will indicate its preference for one of the conceptual design alternatives and provide redlined and/or written comments that CONSULTANT will incorporate into the 60% design progress plan set.
8. Preliminary Cost Estimate
• CONSULTANT shall prepare a two (2) preliminary construction cost estimates based upon the two(2) alternative design concepts so that the city can review and determine the qualitying selected design concept that will be considered as a budgetary estimate.
Consultant shall also prepare a preliminary cost estimate for the selected design.
CONSULTANT will account for all known costs at the time of the conceptual design and provide a contingency to account for unforeseen costs. CONSULTANT will estimate costs for permits, mobilization, material procurement, equipment, labor, and related work. The preliminary construction cost estimate shall be prepared in accordance with AACE Class 3 cost estimation guidelines.
9. Technical Memorandum
• CONSULTANT shall summarize the conceptual design alternative approach, CONSULTANT's recommended concept in accordance with the CITY's preferences and industry standards, construction durations, and the preliminary cost estimate within a technical memorandum. The technical memorandum will include a discussion of both alternatives that were considered and the justification for the selected alternative for both the permanent bypass system and the flow meter type, together with the primary construction, operational and maintenance requirements and costs and benefits. As appendices, the technical memorandum will include preliminary calculations and technical specification sheets for selected equipment.
60% Design
10. 60% Design Drawings
• CONSULTANT shall prepare a 60% design progress plan set based on the conceptual design for all of the proposed Coronado Cays pump station improvements. The 60% design progress plan set shall show the design for the selected alternative with CITY's comments from the conceptual design incorporated into the design.
CONSULTANT estimates that the plans will consist of the following sheets:
a. Cover Sheet and Key Map - One (1) Sheet
b. Notes and Plan Specifications - One (1) Sheet
c. Site Plan - One (1) Sheet
d. Existing Bypass Plan - One (1) Sheet
4 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
e. Wet Well Cleaning Plan - One (1) Sheet
f. Proposed Bypass Plan - One (1) Sheet
g. Bypass Well, Meter Vault, and Site Details - One (1) Sheet h. Landscape and Irrigation Notes and Symbols - One (1) Sheet i. Landscape and Irrigation Plan and Details - One (1) Sheet j. Electrical Symbols and Abbreviations - One (1) Sheet k. Electrical and Control Plan - One (1) Sheet
1. Electrical and Control Single Line Diagram - One (1) Sheet m. Electrical and Control Details - One (1) Sheet
n. Generator Plan and Details - One (1) Sheet
11. 60% Engineering Calculations
• CONSULTANT shall prepare 60% design calculations to design bypass improvements and foundation improvements that support the 60% progress design. 90% Design
12. 90% Design Drawings
• CONSULTANT shall prepare a 90% design progress plan set for all of the proposed Coronado Cays pump station upgrades as described in this Exhibit A. The 90% design progress plan set shall incorporate responses to the CITY's comments from its review of the 60% design progress plan set. CONSULTANT will record its response to each comment in a response and resolution log. The 90% design progress plan set shall depict complete designs and be fully annotated with complete construction notes and specifications.
13. 90% Engineering Calculations
• CONSULTANT shall prepare engineering calculations required to support the 90% design progress plan set as part of this task.
Final Design
14. Final Design Drawings
• CONSULTANT shall prepare a final design progress plan set based on the 90% design progress plan set for all of the proposed Coronado Cays pump station improvements. The final design plan set shall include a response to the CITY's comments on the 90% design progress plan set. CONSULTANT will address comments from the CITY's review of the 90% design progress plan set and provide the CITY with its response to each comment in the response and resolution log. The final design plan will be suitable for the CITY to include in a bid package for securing bids from contractors. 5 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
15. Final Engineering Calculations
• CONSULTANT shall finalize engineering calculations during this task. The final engineering calculations shall support the improvements shown on the final design drawings.
16. Final Cost Estimate
CONSULTANT shall prepare a final cost estimate that will itemize construction quantities, unit costs or lump sum costs, and total line item costs for permits, mobilization, material procurement, equipment, labor, and related work to complete all work as specified on the final design and technical specifications.
Technical Specifications
17. Technical Specifications
• CONSULTANT shall prepare technical specifications for CITY to incorporate into its contract documents to be issued to contractors for securing bids to construct the pump station improvements. Technical Specifications will include, but not be limited to, standards and specifications related to submittals, quality assurance, material handling and storage, products, installation and execution, and field quality control for construction of the improvements. This task also includes assistance that CONSULTANT will provide to the CITY to prepare one bid schedule and all related bid item descriptions for one bid package in accordance with the CITY's bidding standards.
EXCLUSIONS TO SCOPE OF SERVICES
Although the following tasks are not included in this scope of work, CONSULTANT is available to provide consulting services relating to any of the following items if determined to be necessary:
• This project is assumed to be exempt from California Environmental Quality Act (CEQA), and accordingly CEQA documentation and related processing are not included. • Building or Engineering Department fees/ plan-check fees/ inspection fees/ bonding premiums.
• Cost includes $1,000 for other direct costs to cover mileage reimbursements and printing. • SWPPP preparation, update, monitoring, reporting and closeout. • Hazardous waste removal if encountered.
• Sewer, Water, Drainage and Traffic/ Parking Studies (including parking and traffic counts and ADA parking requirements).
6 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
• Traffic control plan preparation and encroachment permit processing are not included. • Re-alignment and design of the gravity sewer and discharge pipelines from the Coronado Cays, NCC Lift Station or Coronado Cays Pump Station, beyond the scope of services for the installation of the new flow meters and bypass system, are not included in the proposed scope of services.
• Preparation of three-dimensional, colored renderings of proposed improvements are excluded from this proposal.
• Design of retaining walls or permitting of walls over three feet in height from top of footing to top of wall excluded.
Evaluation of and/or design of refurbishment or replacements for the existing pumps, electrical panel, lift station pump control system, and motor control centers are excluded. • Preparation of discretionary review drawings beyond the proposed two (2) alternative conceptual design plans.
• Setting of monuments, and the preparation of post-construction corner records, or a Record of Survey. If a Record of Survey becomes legally necessary, due to discrepancies in records or field locations, all costs associated with the preparation, filing and recordation shall be negotiated as a separate work order and be the responsibility of the CITY. • Bidding and construction support services.
• A subsurface geotechnical investigation is not included in this proposed scope of services. • Anything not specifically included in this proposal.
7 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
CITY OF CORONADO
TASK ORDER 25-MBI-008-B
Contract No. 23-PS-EN-780
Payment for Services
A. PAYMENT FOR SERVICES: This Task Order shall be invoiced on a time and materials basis. Fees shall not exceed $199.094.00 in total. Payments to the CONSULTANT for the DESCRIBED SERVICES under this Task Order shall be made in the form of monthly payments due for each task based on the time spent by CONSULTANT in performing the task and the reimbursable expenses set forth in the ATTACHEMENT C to the AGREEMENT.
B. COST ESTIMATE
Task Not to Exceed Cost
Project Management, Meetings and Coordination
1. Project Management and Schedule $ 9,540.00
2. Design Review Meetings $ 3,150.00
3. Field Investigations $ 4,875.00
Survey and Mapping
4. Survey and Mapping with Title Report $ 8,830.00
Existing Bypass and Wet Well Cleaning Plans
5. Existing Bypass and Wet Well Cleaning Drawings 14,730.00
6. Wet Well Cleaning Specifications 4,970.00
Conceptual Design and Preliminary Cost Estimate
7. Conceptual Design $ 22,225.00
8. Preliminary Cost Estimate $ 5,630.00
9. Technical Memorandum $ 6.950.00
60% Design Development
10. Design Drawings $ 17,205.00
11. Engineering Calculations $ 6,130.00
90% Design Development
12. Design Drawings $ 18,525.00
13. Engineering Calculations $ 6,130.00
Final Design Development
14. Design Drawings $ 19,105.00
15. Engineering Calculations $ 3,650.00
16. Final Cost Estimate $ 4,310.00
Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
Technical Specifications
17. Technical Specifications $ 9,470.00
Reimbursable Allowance $ 1,000.00
Subtotal $ 166,425.00
*Contingency $ 33,575.00
TOTAL $ 200,000.00
*A Contingency of $33,575 is included in the Cost Estimate and is to be used at the CITY's direction for Design Services. Written approval from the CITY is needed prior to use of the Contingency, which may include, but is not limited to providing the following service: Time and Materials fee for unanticipated design services work that exceeds the allocated amount for identified tasks indicated above.
9 Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
CITY OF CORONADO
TASK ORDER 25-MBI-008-C
Contract No. 23-PS-EN-780
Schedule Of Services
CONSULTANT estimates that design described in this Task Order will be completed in accordance with the proposed durations starting from the date of CITY's authorization of this task order:
• Conceptual Design Alternatives & Preliminary Cost Estimate - Six (6) weeks • City Review - Four (4) weeks
• 60% Design & Draft Technical Specifications - Four (4) weeks Docusign Envelope ID: A2A66F85-08F9-4B7B-86AD-3CA993832B5A Attachment 1
CITY OF CORONADO
TASK ORDER 25-MBI-008-D
Contract No. 23-PS-EN-780
List of Subconsultants
Listed below are any and all subconsultants and subcontractors which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.
SUBCONSULTANT SUBCONSULTANT
The Engineering Partners, Inc.
Bobby Eugenio
10150 Meanley Dr. Suite 200
San Diego, CA 92131
SUBCONSULTANT SUBCONSULTANT
SUBCONSULTANT SUBCONSULTANT
SUBCONSULTANT SUBCONSULTANT
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