Attachment 1
RESOLUTION NO. 2025-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN DEPARTMENTAL RECORDS
PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION
34090 AND IN ACCORDANCE WITH THE CITY’S 2009
ADOPTED RECORDS RETENTION SCHEDULE
WHEREAS, a Records Retention Schedule for the City of Coronado was adopted by the City Council on April 15, 2003, amended March 21, 2006, and October 6, 2009; and WHEREAS, the Records Retention Schedule for Coronado, in accordance with State of California Government Code Section 34090, permits Department Directors to destroy certain City records which are no longer required for the effective operation of the City, provided there is approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, Government Code Section 34090 provides that the director of a City department may destroy records retained by the Department, without making a copy thereof, after those records are no longer required for the effective operation of the City; and WHEREAS, in order to exercise the authority of Government Code Section 34090, the Department Director must have the approval of the City Council by resolution and the written consent of the City Attorney; and
WHEREAS, the Department Directors of each department personally represent that his/her department is in possession of a quantity of records which are no longer required for the effective operation of the City, and that each of the records proposed for destruction meets the following criteria:
1) Is more than (2) years old, and which period of time complying with the City’s Records Retention Policy;
2) Does not involve a death;
3) Does not involve a crime the prosecution of which is incomplete; 4) Does not involve current, potential, or threatened litigation; 5) Does not involve a pending or contemplated personnel action; 6) Does not involve an ongoing enforcement matter;
7) Does not affect the title to real property or liens thereon to include easements, deeds, covenants, and official maps;
8) Does not relate to contracts, leases, or development agreements; Attachment 1
9) Does not have, in the opinion of the Department Director, a lasting administrative, legal, fiscal, historical, or research value; and
10) Is not a document that pertains to the Tunnel Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado, California, that the City Clerk and Department Directors are hereby authorized to destroy, without making a copy thereof, records that meet the criteria proposed above, and that are within the following categories as outlined in Exhibit A.
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this eighteenth day of February 2025 by the following vote to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED:
____________________________________
JOHN D. DUNCAN, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
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