Coronado City Council
August 18, 2026

AGENDA
REGULAR MEETING
City of Coronado City Council/
The City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
August 18, 2026 04:00 PM
Coronado City Hall Council Chamber
1825 Strand Way
Coronado, California 92118
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Office of the City Clerk at (619) 522-7320. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification of at least 72 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

A copy of the agenda with the background material is available for public inspection at City Hall, at the Public Library, or on our website at www.coronado.ca.us. Writing and documents regarding an agenda item on an open session meeting, received after the official posting and distributed to the City Council for consideration, will be made available for public viewing at City Hall and on the City website. Materials submitted for consideration should be forwarded to the Office of the City Clerk at [email protected].

CALIFORNIA ENVIRONMENTAL QUALITY ACT
The California Environmental Quality Act (CEQA) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 2100021189.3; and the "CEQA Guidelines" at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 1500015387.) For each item that requires a CEQA determination by the City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this agenda. To the exent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this agenda.

August 18, 2026 City of Coronado Page 1
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE

PRESENTATIONS
Proclamation - Sir Winston Day Page 4
CONSENT CALENDAR
All items listed under this section are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be considered separately in its normal sequence.

Approval of Reading by Title and Waiver of Reading in Full of Ordinances on This Agenda
Recommendation:

Approve the reading by title and waive the reading in full of all Ordinances on the agenda.

Approve Warrants Certified by Treasurer as Correct and BudgetCompliant for FY 2025-26 and FY 2026-27Page 5 Recommendation:

Approve the Warrants as certified by the City/Agency Treasurer.

Approval of the Minutes of June 16, 2026, Regular and Closed Session Meetings

Recommendation:

Approve the Minutes of the June 16, 2026, Regular and Closed Session Meetings.

Consideration and Adoption of a Resolution Approving Updates to the City's Records Management Policy and Records Retention Schedule

Recommendation:

Consider adoption of Resolution 2026-52 establishing updates to the Records Management Policy and Records Retention Schedules for all City Departments pursuant to Government Code §34090 et seq. and the Secretary of State’s Local Government Management Guidelines, as mandated by Government Code §12236 et seq.

Designation of Voting Delegate at the League of California Cities Annual Business Meeting

Recommendation:

Appoint Councilmember Steward as the voting delegate for the League of California Cities Annual Business Meeting on September 25, 2026, and Councilmember Purvis as the voting alternate.

1. 2.

3. 3.a

4. 4.a

4.b

4.c

4.d

4.e
August 18, 2026 City of Coronado Page 2
Resolution Authorizing the Filing of an Application for Flexible Fleets Pilot Grant Program (FFGP) Funds from the San Diego Association of Governments (SANDAG) and Accepting the Terms of the Grant Agreement

Recommendation:

Adopt the resolution authorizing the filing of an application for Flexible Fleets Pilot Grant Program (FFGP) Funds from the San Diego Association of Governments (SANDAG) and accept the terms of the grant agreement.

Quarterly CIP Projects Progress Report Page 232
Recommendation:

Receive report and provide direction, as appropriate.

ORAL COMMUNICATIONS
Comments relating to items on the agenda are taken at the time the items are heard. Any person wishing to address the City Council on items not appearing on this agenda but within its jurisdiction shall give their name and limit comments to three (3) minutes, unless modified by the Chair. Additionally, written comments may be submitted on the City’s website or via email. Requests for public comment via Zoom must be made at least 24 hours in advance of the meeting. Please contact the City Clerk at (619) 522- 7320 or [email protected] for more information.

CITY MANAGER/EXECUTIVE DIRECTOR
PUBLIC HEARINGS
GENERAL BUSINESS
Council Reports on Interagency Assignments Page 234
Questions allowed to clarify but no responses, discussion or action. Councilmembers are asked to limit their oral reports to three (3) minutes.

Quarterly Cross-Border Water Quality Update Page 237
Recommendation:

Receive an update on recent activities regarding cross-border water pollution.

BOARD, COMMISSION, AND ADVISORY COMMITTEE REPORTS
CITY ATTORNEY
COMMUNICATIONS WRITTEN

ADJOURNMENT

4.f

4.g

5. 6.

7. 8.

8.a

8.b

9. 10.

11. 12.

August 18, 2026 City of Coronado Page 3
Item 3.a
August 18, 2026 City of Coronado Page 4
I hereby certify that the demands listed in the table below and on the attached vendor payment audit report for the City of Coronado and the City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado are correct and just to the best of my knowledge and conform to approved budgets for Fiscal Years 2026 and 2027.

Money is available in the proper funds to pay these demands. _____________________________________________________
John J. Kim
Director of Administrative Services
_____________________________________________________
Mayor
Approved by the City Council on August 18, 2026
Agency Warrant(s) Voucher(s)
City of Coronado 20019613-800000043 V5009250-V5009396
City of Coronado Acting as the Successor
Agency to the Community Development
Agency of the City of Coronado
Voided Warrant(s) and Vouchers

Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 5
100 General Fu 100-14215 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
JUN26(1) PREPAY REVERSAL -83,700.00
100 General Fu 100-14215 20019858 7/29/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
JUL26 CALCARD PREPAY 51,000.00
100-14215 -32,700.00
100 General Fu 100-20200 5009321 7/22/2026 CORONADO TOURISM

IMPROVEMENT DIS ONE
CTID1MAY26 98,269.43
100-20200 98,269.43
100 General Fu 100-20210 5009326 7/22/2026 CORONADO TOURISM

IMPROVMENT DIS TWO
CTID2MAY26 98,269.43
100-20210 98,269.43
100 Non-Depart 10010000-80030 5009377 7/29/2026 PACIFIC ANIMAL

WELFARE SOCIETY
01 AMMENDMENT MNTHLY
PYMNT - AUG26
50,129.17
10010000-80030 50,129.17
100 Non-Depart 10010000-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 3,611.48 10010000-80100 3,611.48
100 Non-Depart 10010000-80112 20019725 7/22/2026 CAL-AM WATER (CITY

HALL ACCOUNT)
1710 Strand Way JUN26 (Median
Irrigation)
754.60
100 Non-Depart 10010000-80112 20019726 7/22/2026 CAL-AM WATER (CITY

HALL ACCOUNT)
517 Orange Ave JUN26 105.87
100 Non-Depart 10010000-80112 20019832 7/29/2026 CAL-AM WATER (CITY

HALL ACCOUNT)
1717 Strand Way JUL26 (SR75

MEDIAN IRRIGATION)
100.14
100 Non-Depart 10010000-80112 20019833 7/29/2026 CAL-AM WATER (CITY

HALL ACCOUNT)
CH 6IN FIRE JUL26 100.14
10010000-80112 1,060.75
100 Non-Depart 10010000-80120 20019625 7/15/2026 QUADIENT LEASING USA, INC

01. City Hall-Postage 538.62
10010000-80120 538.62
100 Non-Depart 10010000-80210 20019627 7/15/2026 AT&T/MCI (CITY MGR) BAN 9391033616 JUL26 CH

ALARM LINES

46.60 100 Non-Depart 10010000-80210 20019628 7/15/2026 AT&T/MCI (CITY MGR) BAN 9391033624 JUL26 CW WAN

64.28 100 Non-Depart 10010000-80210 20019844 7/29/2026 AT&T/MCI (CITY MGR) BAN 9391063570 CH EMERG BACKUP LINES JUL26
289.08
100 Non-Depart 10010000-80210 20019662 7/15/2026 TPX COMMUNICATIONS CO
01 CITYWIDE TELE EXP 3,882.10
10010000-80210 4,282.06

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 6
100 Non-Depart 10010000-80320 20019768 7/22/2026 SAN DIEGO MTS SUMMER SHUTTLE FOR 0607- 063026
26,958.45
10010000-80320 26,958.45
100 Non-Depart 10010000-80600 20019721 7/22/2026 PETTY CASH -

RECREATION
01 CRAFT FOR EMPLOYEE

APPRECIATION DINNER

60.00 100 Non-Depart 10010000-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

EMPLOYEE APPRECIATION

LUNCHEON CENTERPIECES
210.11
10010000-80600 270.11
100 Non-Depart 10010000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Coffee creamer 16.49
100 Non-Depart 10010000-80650 20019680 7/15/2026 COMPASS GROUP USA, INC.

01. Coffee Service CH 386.73
10010000-80650 403.22
100 Legislativ 10011000-80030 5009348 7/22/2026 BARNES & THORNBURG LLP

FED LEGISLATIVE ADVOCATE
JUNE26
8,000.00
10011000-80030 8,000.00
100 Legislativ 10011000-80210 20019752 7/22/2026 VERIZON WIRELESS 01 MAYOR/CC PHONES 148.95 10011000-80210 148.95
100 Legislativ 10011000-80220 5009361 7/29/2026 CORONADO CHAMBER OF COMMERCE,INC.

FY26-27 GRANTS-CORONADO
CHAMBER OF COMMERCE 1
70,000.00
100 Legislativ 10011000-80220 5009361 7/29/2026 CORONADO CHAMBER OF COMMERCE,INC.

FY26-27 GRANTS-CORONADO
CHAMBER OF COMMERCE 2
24,000.00
100 Legislativ 10011000-80220 5009361 7/29/2026 CORONADO CHAMBER OF COMMERCE,INC.

FY26-27 GRANTS-CORONADO
CHAMBER OF COMMERCE 3
15,000.00
100 Legislativ 10011000-80220 20019619 7/15/2026 CORONADO COMMUNITY BAND, INC.

FY26-27 GRANTS-CORONADO
COMMUNITY BAND #1
1,500.00
100 Legislativ 10011000-80220 20019619 7/15/2026 CORONADO COMMUNITY BAND, INC.

FY26-27 GRANTS-CORONADO
COMMUNITY BAND #2
18,500.00
100 Legislativ 10011000-80220 5009251 7/15/2026 CORONADO FLORAL

ASSOCIATION
FY26-27 GRANTS-CORONADO

FLORAL ASSOCIATION
95,600.00
100 Legislativ 10011000-80220 5009362 7/29/2026 CORONADO HISTORICAL

ASSOCIATION,INC
FY26-27 GRANTS-CORONADO

HISTORICAL ASSOCIATION
104,000.00
100 Legislativ 10011000-80220 20019734 7/22/2026 CORONADO PLAYHOUSE FY26-27 GRANTS-CORONADO

COMMUNITY THEATRE
15,000.00
100 Legislativ 10011000-80220 5009252 7/15/2026 SAFE HARBOR

CORONADO
FY26-27 GRANTS-SAFE
HARBOR #1
50,000.00
100 Legislativ 10011000-80220 5009252 7/15/2026 SAFE HARBOR

CORONADO
FY26-27 GRANTS-SAFE
HARBOR #2
75,000.00
100 Legislativ 10011000-80220 5009261 7/15/2026 LAMB'S PLAYERS

THEATRE
FY26-27 GRANTS-LAMBS

PLAYERS THEATRE
75,000.00
100 Legislativ 10011000-80220 5009325 7/22/2026 PACIFIC ANIMAL

WELFARE SOCIETY
FY26-27 GRANTS-PAWS 15,000.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 7
100 Legislativ 10011000-80220 5009278 7/15/2026 CORONADO ISLAND FILM

FESTIVAL
FY26-27 GRANTS-CORONADO
ISLAND FILM FESTIVAL #1
50,000.00
100 Legislativ 10011000-80220 5009278 7/15/2026 CORONADO ISLAND FILM

FESTIVAL
FY26-27 GRANTS-CORONADO
ISLAND FILM FESTIVAL #2
50,000.00
100 Legislativ 10011000-80220 5009279 7/15/2026 MUSICA VITALE FY26-27 GRANTS-MUSICA

VITALE CROWN CITY CHORALE
10,000.00
100 Legislativ 10011000-80220 5009327 7/22/2026 MUSICA VITALE FY26-27 GRANTS-MUSICA

VITALE MAINSTAGE
15,000.00
100 Legislativ 10011000-80220 20019787 7/22/2026 EMERALD KEEPERS FY26-27 GRANTS-EMERALD KEEPERS 1
27,800.00
100 Legislativ 10011000-80220 20019786 7/22/2026 EMERALD KEEPERS FY26-27 GRANTS-EMERALD KEEPERS 2
42,300.00
100 Legislativ 10011000-80220 20019790 7/22/2026 CORONADO FOURTH OF JULY
FY26-27 GRANTS-CORONADO

FOURTH OF JULY
105,000.00
100 Legislativ 10011000-80220 5009286 7/15/2026 OSVALDO MENDOZA FY26-27 GRANTS-CORONADO

PHILHARMONIA ORCHESTRA
50,543.00
100 Legislativ 10011000-80220 20019758 7/22/2026 CORONADO HOSPITAL

FOUNDATION
FY26-27 GRANTS-CORONADO

HOSPITAL FOUNDATION
15,000.00
100 Legislativ 10011000-80220 5009390 7/29/2026 CORONADO SCHOOLS

FOUNDATION
FY26-27 GRANTS-CORONADO

SCHOOLS FOUNDATION
24,850.00
100 Legislativ 10011000-80220 5009338 7/22/2026 STORYTELLERS OF SAN DIEGO
FY26-27 GRANTSSTORYTELLERS OF SD10,000.00
100 Legislativ 10011000-80220 5009340 7/22/2026 CORONADO JUNIOR

ARTS LEAGUE
FY26-27 GRANTS-CORONADO

JUNIOR ARTS LEAGUE
30,000.00
100 Legislativ 10011000-80220 5009342 7/22/2026 KMAC FOUNDATION FOR

ACCESSIBLE SAILING IN

CORONADO
FY26-27 GRANTS-KMAC

FOUNDATION
15,000.00
100 Legislativ 10011000-80220 20019696 7/15/2026 WESTWIND BRASS FY26-27 GRANTS-WESTWIND BRASS
15,000.00
100 Legislativ 10011000-80220 5009297 7/15/2026 ANCHOR BOOSTER CLUB FY26-27 GRANTS-ANCHOR

BOOSTER CLUB
7,500.00
100 Legislativ 10011000-80220 20019697 7/15/2026 CROWN CITY WATER POLO
FY26-27 GRANTS-CROWN CITY

WATER POLO
7,500.00
100 Legislativ 10011000-80220 5009350 7/22/2026 SO SAY WE ALL FY26-27 GRANTS-SO SAY WE

ALL (SSWA)
4,170.00
10011000-80220 1,038,263.0
0 100 Legislativ 10011000-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

FEDERAL EPA COMMISSIONER
& ASSOCIATES-MAYOR
DUNCAN
214.30
100 Legislativ 10011000-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

LOCC ANNUAL CONFERENCE

REGISTRATION-KPURVIS
675.00
100 Legislativ 10011000-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

LOCC ANNUAL CONFERENCE

REGISTRATION-ASTEWARD
675.00
100 Legislativ 10011000-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

LOCC ANNUAL CONFERENCE

REGISTRATION-TFRIEND
675.00
10011000-80340 2,239.30
100 Legislativ 10011000-80390 20019636 7/15/2026 COUNTY OF SAN DIEGO (LAFCO)

02. LAFCO Annual Cost 37,389.06
10011000-80390 37,389.06

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 8
100 Legislativ 10011000-80650 5009265 7/15/2026 C A SHORT COMPANY, INC

01.Service Award Gifts FY26 232.74
10011000-80650 232.74
100 City Manag 10012201-80210 20019752 7/22/2026 VERIZON WIRELESS 01 CITY MGR PHONES 29.20 100 City Manag 10012201-80210 20019676 7/15/2026 AT&T MOBILITY, LLC CITY MANAGER OFFICE

CELLULAR PHONES
176.95
10012201-80210 206.15
100 City Manag 10012201-80340 20019741 7/22/2026 MMASC 08. FY26-27 MMASC Membership Renewal KMaples
125.00
100 City Manag 10012201-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

CORONADO ROTARY CLUB
DUES
365.00
100 City Manag 10012201-80340 20019765 7/22/2026 ASSOCIATION OF

DEFENSE COMMUNITIES
12 ADC FY26-27 MEMBERSHIP

RENEWAL
450.00
10012201-80340 940.00
100 City Manag 10012201-80650 20019638 7/15/2026 IPM LITHOGRAPHICS, INC BUSINESS CARDS Molly B 71.12 10012201-80650 71.12
100 Public Com 10012203-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

SHUTTERSTOCK MO

SUBSCRIPTION

59.00 100 Public Com 10012203-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CANVA MO SUBSCRIPTION 90.65
100 Public Com 10012203-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
QR STUFF MO SUBSCRIPTION 25.90
100 Public Com 10012203-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Zoom - add webinar licenses for
SB707 Purposes
152.16
100 Public Com 10012203-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Zoom monthly services 773.67
100 Public Com 10012203-80030 5009388 7/29/2026 CORONADO BEACH

COMPANY LLC
CORTV AUG26 RETAINER AND

SPECIAL SERVICES
14,900.00
10012203-80030 16,001.38
100 Public Com 10012203-80350 20019672 7/15/2026 T'S & SIGNS INC. 01. FOURTH OF JULY INFO

POSTCARDS
163.13
100 Public Com 10012203-80350 20019800 7/22/2026 T'S & SIGNS INC. SUMMER SHUTTLE ADS-AUG 34.80 10012203-80350 197.93
100 Public Com 10012203-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

AVENUE OF HEROES FLORAL

ARRANGEMENT
134.69
100 Public Com 10012203-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

AVENUE OF HEROES BANNER

SHIPPING

70.91 100 Public Com 10012203-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

ELECTRIC FIRE TRUCK

CEREMONY COOKIES
550.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 9
100 Public Com 10012203-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
FREE SUMMER SHUTTLE KICKOFF COOKIES207.70
100 Public Com 10012203-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

ELECTRIC FIRE TRUCK

CEREMONY REFRESHMENTS

40.40 10012203-80600 1,003.70
100 Legal Serv 10012204-80042 20019666 7/15/2026 MATTHEWS LAW GROUP, P.C.

Clements, Jason v. City of
Coronado (132a)
3,477.00
100 Legal Serv 10012204-80042 5009344 7/22/2026 KLINEDINST PC HERRON V SDUPD 05 05988/05001
3,685.00
10012204-80042 7,162.00
100 City Clerk 10013000-80030 20019687 7/15/2026 FOURTH & BEACH INC 00. ELECTION HANDBOOK

DESIGN - INTERIOR DOC
1,800.00
10013000-80030 1,800.00
100 City Clerk 10013000-80210 20019676 7/15/2026 AT&T MOBILITY, LLC CITY CLERK CELLULAR PHONE 45.76 10013000-80210 45.76
100 City Clerk 10013000-80230 5009255 7/15/2026 COMPLETE OFFICE LLC 01. ELECTION EXPENSE 150.99 10013000-80230 150.99
100 City Clerk 10013000-90010 5009292 7/15/2026 MCCI, LLC 01. ONE TIME PURCHASE -

SCANNER
1,197.65
10013000-90010 1,197.65
100 Finance Di 10014401-80210 20019676 7/15/2026 AT&T MOBILITY, LLC ADMIN CELLULAR PHONES 181.01 10014401-80210 181.01
100 Finance Di 10014401-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CALCARD TRANSACTIONS 35.00
100 Finance Di 10014401-80340 20019904 7/29/2026 ONE-TIME VENDOR -

TUITION
STUDENT LOAN REIMB 2,000.00
10014401-80340 2,035.00
100 Finance Di 10014401-80650 20019801 7/22/2026 ODP BUSINESS

SOLUTIONS, LLC
Office Supplies 29.94
10014401-80650 29.94
100 Human Reso 10014402-80031 20019762 7/22/2026 SECTRAN SECURITY INC. Armored Car Service JULY26 512.11 100 Human Reso 10014402-80031 5009322 7/22/2026 KRONOS SAASHR INC 01 Kronos JUNE26 1,491.36 10014402-80031 2,003.47

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 10
100 Human Reso 10014402-80055 20019838 7/29/2026 ST OF CA DEPT OF

JUSTICE-ACCOUNTING

03. Live Scan JUN26 294.00
100 Human Reso 10014402-80055 20019753 7/22/2026 POSTAL ANNEX+ 05. PRE-EMPLOYMENT LIVE SCAN

35.00 100 Human Reso 10014402-80055 5009317 7/22/2026 ROBERT HALF

INTERNATIONAL INC

00. TEMP SVS CH WE 07/10/26 997.29
100 Human Reso 10014402-80055 5009317 7/22/2026 ROBERT HALF

INTERNATIONAL INC

00. TEMP SVS CH WKE 07/17/26 1,643.29
100 Human Reso 10014402-80055 5009328 7/22/2026 TYLER WILLSON 03. PRE-EMPLOYMENT LIVE SCAN

35.00 100 Human Reso 10014402-80055 5009378 7/29/2026 TYLER WILLSON 03. PRE-EMPLOYMENT LIVE SCAN

35.00 100 Human Reso 10014402-80055 5009378 7/29/2026 TYLER WILLSON 03. PRE-EMPLOYMENT LIVE SCAN

35.00 100 Human Reso 10014402-80055 20019781 7/22/2026 SHARP REES STEALY

MEDICAL GROUP
07 EE Exams 3,812.00
100 Human Reso 10014402-80055 20019756 7/22/2026 STATE OF CALIFORNIA Legal Services - Garcia, Ralphy 9,776.25 100 Human Reso 10014402-80055 20019686 7/15/2026 OCCUPATIONAL HEALTH

CENTERS

07. Occ Med Pre Emp Exam 685.00
100 Human Reso 10014402-80055 20019686 7/15/2026 OCCUPATIONAL HEALTH

CENTERS

07. Occ Med Pre Emp Exam 1,106.00
100 Human Reso 10014402-80055 20019897 7/29/2026 CITY MANAGEMENT

ADVISORS LLC
PS&E Director Recruitment
Services #2
9,333.33
10014402-80055 27,787.16
100 Human Reso 10014402-80210 20019752 7/22/2026 VERIZON WIRELESS HR PHONES 207.00 10014402-80210 207.00
100 Human Reso 10014402-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
AS Department Meeting Lunch 235.20
100 Human Reso 10014402-80340 20019905 7/29/2026 ONE-TIME VENDOR -

TUITION
STUDENT LOAN REIMB FY26 766.18
10014402-80340 1,001.38
100 Human Reso 10014402-80390 20019782 7/22/2026 CORODATA SHREDDING, INC
02 Shred Svc JUN26 238.28
10014402-80390 238.28
100 Human Reso 10014402-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Badge clips 12.38
100 Human Reso 10014402-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
File folders 40.10
100 Human Reso 10014402-80650 20019801 7/22/2026 ODP BUSINESS

SOLUTIONS, LLC
Office Supplies 20.31
100 Human Reso 10014402-80650 20019801 7/22/2026 ODP BUSINESS

SOLUTIONS, LLC
Office Supplies 29.75
10014402-80650 102.54

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 11
100 Systems Ad 10014403-80030 5009312 7/22/2026 CDW GOVERNMENT

CENTERS, INC

PAESSLER PRTG NTWRK MON
1000
3,740.00
100 Systems Ad 10014403-80030 5009312 7/22/2026 CDW GOVERNMENT

CENTERS, INC

PRINTERLOGIC VASION PRINT

COMM SAAS
8,100.00
100 Systems Ad 10014403-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Grammarly - M. Sarchi 144.00
100 Systems Ad 10014403-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
DNS usage 0.40
100 Systems Ad 10014403-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
SSL certificate 239.98
100 Systems Ad 10014403-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
BitDefender - malware scanner 109.99
100 Systems Ad 10014403-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
SSL certificate 239.98
100 Systems Ad 10014403-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Project management site renewal 2,280.00
100 Systems Ad 10014403-80030 5009283 7/15/2026 AGGREGATEWAY, LLC Network Technician Work - electrical, data hardwar
15,120.00
100 Systems Ad 10014403-80030 5009336 7/22/2026 LANGAN ENGINEERING AND
Professional Services 05/23/26-
06/26/26
4,635.75
100 Systems Ad 10014403-80030 20019795 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
Internet Services JUL26 730.00
100 Systems Ad 10014403-80030 20019797 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
Fiber Internet JUL26 1,129.00
100 Systems Ad 10014403-80030 20019798 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
Internet Circuit JUL26 420.00
10014403-80030 36,889.10
100 Systems Ad 10014403-80055 5009331 7/22/2026 MERJAN ENTERPRISES INC
Coronado Lifeguard Main
Restroom Exterior Camera
5,877.55
10014403-80055 5,877.55
100 Systems Ad 10014403-80131 5009289 7/15/2026 MITSUBISHI ELECTRIC POWER PRODUCTS INC.

UPS P/M 2,127.00
10014403-80131 2,127.00
100 Systems Ad 10014403-80210 20019752 7/22/2026 VERIZON WIRELESS 08 AS IT PHONES 245.01 100 Systems Ad 10014403-80210 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
iPad Case 40.93
100 Systems Ad 10014403-80210 5009379 7/29/2026 COX BUSINESS 00. Internet City - PD 07/18/26- 08/17/26
1,125.00
100 Systems Ad 10014403-80210 20019902 7/29/2026 ONE-TIME VENDOR - EE REIMB
AT&T Home Internet JAN26 50.00
100 Systems Ad 10014403-80210 20019902 7/29/2026 ONE-TIME VENDOR - EE REIMB
AT&T Home Internet FEB26 50.00
100 Systems Ad 10014403-80210 20019902 7/29/2026 ONE-TIME VENDOR - EE REIMB
AT&T Home Internet MAR26 50.00
100 Systems Ad 10014403-80210 20019902 7/29/2026 ONE-TIME VENDOR - EE REIMB
AT&T Home Internet APR26 50.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 12
100 Systems Ad 10014403-80210 20019902 7/29/2026 ONE-TIME VENDOR - EE REIMB
AT&T Home Internet MAY26 50.00
100 Systems Ad 10014403-80210 20019902 7/29/2026 ONE-TIME VENDOR - EE REIMB
AT&T Home Internet JUN26 50.00
100 Systems Ad 10014403-80210 20019792 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC

PUBLIC MEETING BROADCAST -
CABLE TV 07/01-07/30/26
1,309.55
100 Systems Ad 10014403-80210 20019794 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
CITY HALL CABLE TV 143.89
100 Systems Ad 10014403-80210 20019796 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
PEG NATIONAL FIBER JUL26 363.77
100 Systems Ad 10014403-80210 20019883 7/29/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
Fiber Internet - August26 6,502.12
100 Systems Ad 10014403-80210 20019676 7/15/2026 AT&T MOBILITY, LLC IT CELLULAR PHONES 256.95 100 Systems Ad 10014403-80210 20019805 7/22/2026 PROTEL COMMUNICATIONS INC.

Mitel IP485G IP Phone -

REFUBISHED
273.25
10014403-80210 10,560.47
100 Systems Ad 10014403-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
MISAC membership renewals 780.00
10014403-80340 780.00
100 Systems Ad 10014403-80650 5009266 7/15/2026 CDW GOVERNMENT

CENTERS, INC
PANORAMA REEF SHARKEE 7-
IN-1 LP KIT
6,854.11
100 Systems Ad 10014403-80650 5009312 7/22/2026 CDW GOVERNMENT

CENTERS, INC
APPLE IPAD AIR 11 953.39
100 Systems Ad 10014403-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
HDMI Cables 16.18
100 Systems Ad 10014403-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Returned TV mount -184.86
100 Systems Ad 10014403-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Bought two TV mounts for SB707
Purposes
456.73
100 Systems Ad 10014403-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
Exterior-grade ethernet cable 81.84
10014403-80650 8,177.39
100 Police Dep 10021000-42006 20019818 7/22/2026 ONE-TIME VENDOR -

PARKING CITES
CITE REFUND 7145673 57.50
10021000-42006 57.50
100 Police Adm 10021101-80030 20019843 7/29/2026 LLOYD PEST CONTROL CO,INC

PEST CONTROL JULY - SEPT
2026
262.00
100 Police Adm 10021101-80030 5009364 7/29/2026 SAN DIEGO COUNTY SHERIFF'S DEPT.
5150 CONTRACT APR - JUN
2026
1,057.54
100 Police Adm 10021101-80030 5009308 7/22/2026 A TO Z ENTERPRISES INC TOW 26-1373 332.00 100 Police Adm 10021101-80030 5009264 7/15/2026 DAY WIRELESS SYSTEMS (20)
HANDHELD RADIOS JULY 2026 1,116.20
100 Police Adm 10021101-80030 5009264 7/15/2026 DAY WIRELESS SYSTEMS (20)
DISPATCH JULY 2026 85.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 13
100 Police Adm 10021101-80030 5009271 7/15/2026 LEXIPOL, LLC LAW ENFORCEMENT MANUALS FY2027
12,288.19
100 Police Adm 10021101-80030 5009271 7/15/2026 LEXIPOL, LLC METR SUBSCRIPTION FY 2027 4,044.04 100 Police Adm 10021101-80030 20019871 7/29/2026 SALEM AND BIDDLE INC CROSSING GUARDS - 03/02 - 03/27
12,436.00
100 Police Adm 10021101-80030 20019871 7/29/2026 SALEM AND BIDDLE INC CROSSING GUARD 04/06 - 05/01 12,350.00 100 Police Adm 10021101-80030 20019871 7/29/2026 SALEM AND BIDDLE INC CROSSING GUARDS 05/04 - 05/29
11,348.00
100 Police Adm 10021101-80030 20019871 7/29/2026 SALEM AND BIDDLE INC CROSSING GUARDS 06/01 - 06/04
2,504.50
100 Police Adm 10021101-80030 20019660 7/15/2026 TRAUMA INTERVENTION

PROGRAMS
FY27 TIP SVC-PD 1,713.50
100 Police Adm 10021101-80030 20019668 7/15/2026 ST. VINCENT DE PAUL VILLAGE, INC.

SHORT TERM SHELTER
JUNE2026
8,815.12
100 Police Adm 10021101-80030 20019680 7/15/2026 COMPASS GROUP USA, INC.

COFFEE SERVICE 506.69
100 Police Adm 10021101-80030 20019806 7/22/2026 COMPASS GROUP USA, INC.

COFFEE SERVICE 578.28
10021101-80030 69,437.06
100 Police Adm 10021101-80031 5009270 7/15/2026 AXON ENTERPRISE, INC. AXON AGREEMENT FY 2027 306,096.41 100 Police Adm 10021101-80031 5009374 7/29/2026 SAN DIEGO ASSOCIATION

OF GOVERNMENTS
ARJIS CHARTER FEES FY2027 29,573.00
100 Police Adm 10021101-80031 5009374 7/29/2026 SAN DIEGO ASSOCIATION

OF GOVERNMENTS
eSUN FY20267 ANNUAL FEE 6,313.00
10021101-80031 341,982.41
100 Police Adm 10021101-80055 20019731 7/22/2026 ST OF CA DEPT OF

JUSTICE-ACCOUNTING
LIVESCAN JUNE 2026 64.00
100 Police Adm 10021101-80055 20019854 7/29/2026 SAN DIEGO COUNTY,

MEDICAL EXAMINER

AUTOPSY OVSERVER SAFETY

CLOTHING

14.40 100 Police Adm 10021101-80055 5009324 7/22/2026 CODE 4 INVESTIGATIONS, INC.

BACKGROUND - R. BRIONES 650.00
100 Police Adm 10021101-80055 20019906 7/29/2026 ONE-TIME VENDOR - PER DIEM

PER DIEM -BACKGROUNDS

TRAVEL-BRENNAN
322.50
100 Police Adm 10021101-80055 20019906 7/29/2026 ONE-TIME VENDOR - PER DIEM
FUEL-BACKGROUNDSBRENNAN61.14
100 Police Adm 10021101-80055 20019906 7/29/2026 ONE-TIME VENDOR - PER DIEM
CAR RENTAL-BACKGROUNDSBRENNAN261.76
100 Police Adm 10021101-80055 20019906 7/29/2026 ONE-TIME VENDOR - PER DIEM
HOTEL-BACKGROUNDSBRENNAN546.93
100 Police Adm 10021101-80055 20019906 7/29/2026 ONE-TIME VENDOR - PER DIEM
AIRFARE-BACKGROUNDSBRENNAN410.20
100 Police Adm 10021101-80055 20019906 7/29/2026 ONE-TIME VENDOR - PER DIEM
AIRFARE-BACKGROUNDSBRENNAN519.19
10021101-80055 2,850.12
100 Police Adm 10021101-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 5,151.67 10021101-80100 5,151.67

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 14
100 Police Adm 10021101-80110 20019849 7/29/2026 SDG&E-(POLICE) PD ELECTRIC JUN JULY 2026 24,038.18 100 Police Adm 10021101-80110 20019849 7/29/2026 SDG&E-(POLICE) PD GAS JUN JULY 2026 637.15 10021101-80110 24,675.33
100 Police Adm 10021101-80112 20019834 7/29/2026 CAL-AM WATER (POLICE

ACCOUNT)

FIRE SPRINKLERS JUL AUG
2026
100.14
10021101-80112 100.14
100 Police Adm 10021101-80120 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
STAMPS.COM SUBSCRIPTION 30.99
100 Police Adm 10021101-80120 20019782 7/22/2026 CORODATA SHREDDING, INC
SHRED SERVICE JUNE 2026 114.51
10021101-80120 145.50
100 Police Adm 10021101-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
01 POL RADIO 4,392.00
100 Police Adm 10021101-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
01 POL RADIO 4,392.00
10021101-80130 8,784.00
100 Police Adm 10021101-80210 20019851 7/29/2026 VERIZON WIRELESS PD CELL PHONE 06/11 - 07/10 4,301.92 100 Police Adm 10021101-80210 5009318 7/22/2026 EQUIFAX INFORMATION

SERVICES LLC
CREDIT REPORTS 25.48
100 Police Adm 10021101-80210 20019654 7/15/2026 AT&T U-VERSE VESTA JUL-AUG 2026 107.00 100 Police Adm 10021101-80210 20019872 7/29/2026 AT&T (CALNET 3) DESK PH JUN - JUL 2026 652.44 100 Police Adm 10021101-80210 20019799 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
Monthly Service JUL26 487.42
10021101-80210 5,574.26
100 Police Adm 10021101-80250 20019615 7/15/2026 PETTY CASH - POLICE SVC.

SVP MEETING SUPPLIES 40.00
100 Police Adm 10021101-80250 20019615 7/15/2026 PETTY CASH - POLICE SVC.

SVP MEETING SUPPLIES 20.00
100 Police Adm 10021101-80250 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
SVP SUPPLIES 20.91
10021101-80250 80.91
100 Police Adm 10021101-80300 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
STAMPS 200.00
10021101-80300 200.00
100 Police Adm 10021101-80330 20019615 7/15/2026 PETTY CASH - POLICE SVC.

PER DIEM - FTO UPDATE -

ENGELKE

24.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 15
100 Police Adm 10021101-80330 20019615 7/15/2026 PETTY CASH - POLICE SVC.

PER DIEM - FTO UPDATE -

HUTCHENS

24.00 100 Police Adm 10021101-80330 20019615 7/15/2026 PETTY CASH - POLICE SVC.

PER DIEM - AOT - SNODGRASS 32.00
100 Police Adm 10021101-80330 20019615 7/15/2026 PETTY CASH - POLICE SVC.

PER DIEM - FTO - L. RUDE 40.00
100 Police Adm 10021101-80330 20019748 7/22/2026 SAN DIEGO MIRAMAR

COLLEGE
TRAINING-ROTSNODGRASS/TANGLAO46.00
100 Police Adm 10021101-80330 20019748 7/22/2026 SAN DIEGO MIRAMAR

COLLEGE
TRAINING-ROT-BEEBE/WRAY 46.00
100 Police Adm 10021101-80330 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

TRAIN-LE PERFORM & ASSESS

COURS-WRAY
975.00
100 Police Adm 10021101-80330 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
TRAIN-ARMORER COURSEBELLINI300.00
100 Police Adm 10021101-80330 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
TRAIN-INTIME CONFERENCESELLERS999.00
100 Police Adm 10021101-80330 20019720 7/15/2026 ONE-TIME VENDOR - PER DIEM

PER DIEM-POST MGMT

SCHOOL-CEDENO
104.00
10021101-80330 2,590.00
100 Police Adm 10021101-80340 20019615 7/15/2026 PETTY CASH - POLICE SVC.

PARKING-SDPOA OFF OF YR
AWARDS

15.00 100 Police Adm 10021101-80340 20019615 7/15/2026 PETTY CASH - POLICE SVC.

WATER RECRUITMENT BOOTH 4.19
100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

RETIREMENT SUPPLIES -
CORBIN

7.01 100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
DISPUTED CHARGE 83.74
100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
SCOTISH RITE AWARDS 100.00
100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
RETIREMENT PLAQUE 239.99
100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
WATER 273.46
100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
WATER 273.46
100 Police Adm 10021101-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
SYMPATHY FLOWERS 109.93
100 Police Adm 10021101-80340 20019651 7/15/2026 RAYNE DRINKING WATER JULY 2026 145.50 100 Police Adm 10021101-80340 20019719 7/15/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMB-ASSESS CRIME
& CONT - SELLERS
967.65
100 Police Adm 10021101-80340 20019707 7/15/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMB-CAPT'L

PUNISH-MANSKER
967.23
100 Police Adm 10021101-80340 20019706 7/15/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMB-GANG

SUBCULTURE-MANSKER
403.82
100 Police Adm 10021101-80340 20019716 7/15/2026 ONE-TIME VENDOR -

TUITION
TUITION REIMB-21ST CENT

CRIT THINK-GOOD
774.00
100 Police Adm 10021101-80340 20019827 7/22/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMB-EFFECT

LEADERSHIP-ALEJANDRINO
262.00
100 Police Adm 10021101-80340 20019828 7/22/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMB-EFFECT

LEADERSHIP-ALEJANDRINO
2,000.00
10021101-80340 6,626.98

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 16
100 Police Adm 10021101-80520 5009365 7/29/2026 SAN DIEGO POLICE

EQUIPMENT CO INC
AMMO 4,635.41
10021101-80520 4,635.41
100 Police Adm 10021101-80571 20019646 7/15/2026 WEX BANK PD FUEL JUNE 2026 1,652.89 100 Police Adm 10021101-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 9,920.78
100 Police Adm 10021101-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 142.94
100 Police Adm 10021101-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 192.52
10021101-80571 11,909.13
100 Police Adm 10021101-80575 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
POWER SUPPLY AC ADAPTER 39.30
10021101-80575 39.30
100 Police Adm 10021101-80590 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
DOOR STOPPERS 37.24
100 Police Adm 10021101-80590 20019673 7/15/2026 ODP BUSINESS

SOLUTIONS, LLC
PAPER/OFFICE SUPPLIES 845.46
100 Police Adm 10021101-80590 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC
OFFICE SUPPLIES 77.73
10021101-80590 960.43
100 Police Adm 10021101-80595 20019615 7/15/2026 PETTY CASH - POLICE SVC.

DEA TAKEBACK - SUPPLIES 59.85
100 Police Adm 10021101-80595 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
RAFFLE TICKETS 13.30
10021101-80595 73.15
100 Police Adm 10021101-80610 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
MICROFLEX GLOVES 278.17
100 Police Adm 10021101-80610 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
PROP&EVIDENCE SUPPLIES 35.97
100 Police Adm 10021101-80610 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
PROP & EVIDENCE SUPPLIES 67.57
100 Police Adm 10021101-80610 20019759 7/22/2026 ARROWHEAD SCIENTIFIC, INC
P&E SUPPLIES 327.93
10021101-80610 709.64
100 Police Adm 10021101-80635 20019785 7/22/2026 UNIFIRST FIRST AID CORP
FIRST AID SUPPLIES 138.08
10021101-80635 138.08

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 17
100 Police Adm 10021101-80650 20019655 7/15/2026 EAGLE GRAPHICS INC. NAME PLATES 64.28 100 Police Adm 10021101-80650 20019766 7/22/2026 EAGLE GRAPHICS INC. PHOTO NAME PLATES 91.43 100 Police Adm 10021101-80650 20019867 7/29/2026 EAGLE GRAPHICS INC. NAME MAGENTS 82.97 10021101-80650 238.68
100 Police Adm 10021101-90010 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
DESKTOP DOCKING STATION 454.15
10021101-90010 454.15
100 Police Fie 10021102-80030 20019745 7/22/2026 COUNTY OF SAN DIEGO COURT FEES JUNE 2026 9,211.50 100 Police Fie 10021102-80030 20019643 7/15/2026 ELITE SHOW SERVICES INC

BEACH FIRE RING SECURITY
JUNE 2026
10,923.51
10021102-80030 20,135.01
100 Police Fie 10021102-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CARWASH 34.99
100 Police Fie 10021102-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CARWASH 34.99
100 Police Fie 10021102-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CARWASH 34.99
100 Police Fie 10021102-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CARWASH 34.99
100 Police Fie 10021102-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CARWASH 34.99
100 Police Fie 10021102-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CARWASH 34.99
100 Police Fie 10021102-80130 20019863 7/29/2026 WILLIAM F DUNABLE JR LIDAR/RADAR CERTIFICATION 1,750.00 100 Police Fie 10021102-80130 20019693 7/15/2026 SUNROAD CV

MOTORCYCLES, LLC
MOTOR MAINT K75299 1,902.03
100 Police Fie 10021102-80130 20019895 7/29/2026 SUNROAD CV

MOTORCYCLES, LLC
MOTOR MAINT D83184 4,372.74
10021102-80130 8,234.71
100 Police Fie 10021102-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

RETIREMENT SUPPLIES -
CORBIN

55.76 10021102-80340 55.76
100 Police Fie 10021102-80575 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
ELECTRIC BLOWER 314.63
10021102-80575 314.63
100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
NASCAR SUPPLIES 185.90
100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
NASCAR SUPPLIES 112.20

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 18
100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
NASCAR SUPPLIES 313.05
100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
NASCAR SUPPLIES 30.28
100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
NASCAR SUPPLIES 637.34
100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

RIDE TO LIVE GOOGLE

WORKSPACE

14.00 100 Police Fie 10021102-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
RIDE TO LIVE CLOUD 24.31
100 Police Fie 10021102-80600 20019764 7/22/2026 EL TAPATIO

RESTAURANT INC
4TH OF JULY 3,869.35
10021102-80600 5,186.43
100 Police Fie 10021102-80650 5009360 7/29/2026 ACE UNIFORMS &

ACCESSORIES

NEW HIRE UNIFORM -

CHAMBERS/BIANCHI
930.81
100 Police Fie 10021102-80650 20019620 7/15/2026 CORONADO HARDWARE CEILING TILE STAPLES 30.13 100 Police Fie 10021102-80650 20019626 7/15/2026 PVP
COMMUNICATIONS,INC.

MOTOR OFFICER EQUIPMENT 3,592.22
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
SAFETY LIGHT WAND 382.03
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
TRAFFIC LIGHT WAND 577.20
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
TRAFFIC - TIRE MARKERS 42.02
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
TRAFFIC - BOLT CUTTERS 58.56
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CREDIT -21.01
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
CREDIT -21.01
100 Police Fie 10021102-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
TRAFFIC - TIRE MARKERS 36.24
10021102-80650 5,607.19
100 Fire Servi 10025501-70032 20019705 7/15/2026 ONE-TIME VENDOR - EE REIMB

03. 6/26 BOOT REIMB JF 400.00
10025501-70032 400.00
100 Fire Servi 10025501-80030 20019749 7/22/2026 STERICYCLE, INC. 08. SHRED SVC 120.71 100 Fire Servi 10025501-80030 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
16 FIRE RADIO 2,226.50
100 Fire Servi 10025501-80030 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
16 FIRE RADIO 2,226.50
100 Fire Servi 10025501-80030 20019659 7/15/2026 STREAMLINE

AUTOMATION SYSTEMS,
LLC

02. FY26 STREAMLINE SVC 4,183.00
100 Fire Servi 10025501-80030 20019660 7/15/2026 TRAUMA INTERVENTION

PROGRAMS
FY27 TIP SVC-FIRE 1,713.50
100 Fire Servi 10025501-80030 20019803 7/22/2026 AT&T MOBILITY, LLC 16. 6/26 DISPATCH PHONES 1,250.24 100 Fire Servi 10025501-80030 20019683 7/15/2026 FOCUS PSYCHOLOGICAL

SERVICE, INC

15. 6/26 COUNSLING 1,400.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 19
10025501-80030 13,120.45
100 Fire Servi 10025501-80055 20019695 7/15/2026 CARTER MEDICAL

CORPPRATION

03. FY26 CREW HEALTH

PHYSICALS
20,150.00
10025501-80055 20,150.00
100 Fire Servi 10025501-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 736.74 10025501-80100 736.74
100 Fire Servi 10025501-80110 20019630 7/15/2026 SDG&E-(FIRE SRV

ACCOUNT)

01. 6/26 37 ELEC 1,836.03
100 Fire Servi 10025501-80110 20019846 7/29/2026 SDG&E-(FIRE SRV

ACCOUNT)

01. 6/26 37 M602 ELEC 49.27
100 Fire Servi 10025501-80110 20019846 7/29/2026 SDG&E-(FIRE SRV

ACCOUNT)

01. 6/26 HQ ELEC 6,725.63
10025501-80110 8,610.93
100 Fire Servi 10025501-80111 20019630 7/15/2026 SDG&E-(FIRE SRV

ACCOUNT)

01. 6/26 37 GAS 103.59
100 Fire Servi 10025501-80111 20019846 7/29/2026 SDG&E-(FIRE SRV

ACCOUNT)

01. 6/26 HQ GAS 79.68
10025501-80111 183.27
100 Fire Servi 10025501-80112 20019837 7/29/2026 CAL-AM WATER (FIRE

ACCOUNT)

01. 6/26 HQ H20 450.18
10025501-80112 450.18
100 Fire Servi 10025501-80130 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

18. RTX ORG SUPPLIES-AN 98.61
100 Fire Servi 10025501-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

18. (3) SAW REPAIR 815.41
100 Fire Servi 10025501-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

03. FIT TEST CALIBRATION 1,020.06
100 Fire Servi 10025501-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

10. RAD DECT REPAIR 865.63
100 Fire Servi 10025501-80130 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

19. 5306 CAR WASH 19.99
10025501-80130 2,819.70
100 Fire Servi 10025501-80132 5009281 7/15/2026 AMAZON CAPITAL

SERVICES INC

01. STATION TV'S 1,598.53
10025501-80132 1,598.53
100 Fire Servi 10025501-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

01. 6/26 CAYS 911 32.14
100 Fire Servi 10025501-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

01. 6/26 CAYS FAX 30.57

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 20
100 Fire Servi 10025501-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

01. 6/26 TELESTAFF 156.53
100 Fire Servi 10025501-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

01. 6/26 HQ FAX 30.57
100 Fire Servi 10025501-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

01. 6/26 HQ 911 32.14
100 Fire Servi 10025501-80210 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

00. 5/26 FD-STARLINK SVC 50.00
100 Fire Servi 10025501-80210 20019794 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
FIRE CABLE TV - Cays Station - 1
TV

22.47 100 Fire Servi 10025501-80210 20019882 7/29/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
Fire Cable - HQ Station - 6 TVs
August26
206.23
10025501-80210 560.65
100 Fire Servi 10025501-80280 20019616 7/15/2026 VESTIS GROUP, INC. 01. 36 0708 TOWEL MAT 105.14 100 Fire Servi 10025501-80280 20019616 7/15/2026 VESTIS GROUP, INC. 01. 37 0708 TOWEL MAT 79.75 100 Fire Servi 10025501-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01. 36 0715 TOWEL MAT 105.14 100 Fire Servi 10025501-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01. 37 0715 TOWEL MAT 79.75 10025501-80280 369.78
100 Fire Servi 10025501-80340 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

09. SDCFPO TRNG MILEAGE

REIMB-AM

20.16 100 Fire Servi 10025501-80340 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

11. STATION DESIGN CONF

AIRPORT TAXI-RC

47.82 100 Fire Servi 10025501-80340 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

14. OPS CHIEF MTG. PARKINGJT24.00
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

06. 26-SDCFCA INST LUNCH 45.00
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. SUMMERS TRAINING 175.00
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

11. ST. DESIGN LUNCH (4) 150.75
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

11. ST. DESIGN LODGING 565.78
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

11. ST. DESIGN LODGING 579.34
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

11. ST. DESIGN LODGING 579.34
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

11. ST. DESIGN LODGING 579.34
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

15. STRIKE TEAM LUNCH 28.34
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

08. CM MTG REFRESHMENTS 51.95
100 Fire Servi 10025501-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

04. PM PROTOCOL BOOKS 900.79
100 Fire Servi 10025501-80340 5009334 7/22/2026 AMAZON CAPITAL

SERVICES INC

14. HAND SANITIZER E36 17.94
100 Fire Servi 10025501-80340 20019712 7/15/2026 ONE-TIME VENDOR -

TUITION
FY27 TUITION MCKAY 2,000.00
100 Fire Servi 10025501-80340 20019714 7/15/2026 ONE-TIME VENDOR -

TUITION

04. TOWER RESCUE FINAL 350.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 21
100 Fire Servi 10025501-80340 20019718 7/15/2026 ONE-TIME VENDOR -

TUITION

04. INST 1 FINAL 370.00
100 Fire Servi 10025501-80340 20019708 7/15/2026 ONE-TIME VENDOR -

TUITION
FY27 TUITION ANDERSON 1,267.19
100 Fire Servi 10025501-80340 20019715 7/15/2026 ONE-TIME VENDOR -

TUITION
FY27 TUITION FELICIANO 2,000.00
100 Fire Servi 10025501-80340 20019710 7/15/2026 ONE-TIME VENDOR -

TUITION

04. PASSENGER VEHICLE
RESCUE
117.00
100 Fire Servi 10025501-80340 20019711 7/15/2026 ONE-TIME VENDOR -

TUITION

04.FY26 TUITION BALKE 1,052.82
100 Fire Servi 10025501-80340 20019709 7/15/2026 ONE-TIME VENDOR -

TUITION
FY26 TUITION BG 1,999.00
10025501-80340 12,921.56
100 Fire Servi 10025501-80560 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

03. INNOVASEA REPAIR 7,722.86
10025501-80560 7,722.86
100 Fire Servi 10025501-80571 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

03. FC FUEL (6) 143.57
100 Fire Servi 10025501-80571 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

03. FC FUEL (6) 128.88
100 Fire Servi 10025501-80571 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

03. FC FUEL (6) 38.82
100 Fire Servi 10025501-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 4,694.22
100 Fire Servi 10025501-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 199.10
100 Fire Servi 10025501-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 236.03
10025501-80571 5,440.62
100 Fire Servi 10025501-80610 20019624 7/15/2026 LIFE ASSIST, INC. 01. EMS SUPPLIES 1,285.12 100 Fire Servi 10025501-80610 20019739 7/22/2026 LIFE ASSIST, INC. 01. EMS SUPPLIES 463.22 100 Fire Servi 10025501-80610 5009281 7/15/2026 AMAZON CAPITAL

SERVICES INC

01. EMS BADGE HOLDER 21.53
100 Fire Servi 10025501-80610 20019664 7/15/2026 NATIONWIDE MEDICAL

SURGICAL INC

01. EMS SUPPLIES 4,589.21
10025501-80610 6,359.08
100 Fire Servi 10025501-80650 20019743 7/22/2026 STAPLES, INC. 01. OFFICE SUPPLIES 34.80 100 Fire Servi 10025501-80650 5009334 7/22/2026 AMAZON CAPITAL

SERVICES INC

01. OFFICE SUPPLIES 1,068.84
100 Fire Servi 10025501-80650 5009334 7/22/2026 AMAZON CAPITAL

SERVICES INC

01. OFFICE SUPPLIES 46.28
100 Fire Servi 10025501-80650 20019679 7/15/2026 BAUER COMPRESSORS, INC.

08. FECTEAU WL COAT 642.02
10025501-80650 1,791.94

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 22
100 Fire Servi 10025501-90040 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

07. 37 WASHER/DRYER 2,327.86
10025501-90040 2,327.86
100 Disaster P 10025502-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

02. 6/26 EOC PHONES 176.42
10025502-80210 176.42
100 Disaster P 10025502-80340 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

01. ICS 300 TRNG

REFRESHMENTS-AM

40.00 100 Disaster P 10025502-80340 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

01. FEMA L2300 CLASS

REFRESHMENTS-AM

40.00 100 Disaster P 10025502-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. L2300 REFRESHMENTS 44.00
100 Disaster P 10025502-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. L2300 REFRESHMENTS 44.00
100 Disaster P 10025502-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. L2300 REFRESHMENTS 47.20
100 Disaster P 10025502-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. L2300 REFRESHMENTS 23.60
100 Disaster P 10025502-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. L2300 REFRESHMENTS 22.00
10025502-80340 260.80
100 Fire/Beach 10025503-70032 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

01. UNIFORM JACKET

BRANDING
320.00
100 Fire/Beach 10025503-70032 20019645 7/15/2026 ORIGINAL WATERMEN INC

01. LG UNIFS 974.06
10025503-70032 1,294.06
100 Fire/Beach 10025503-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 1,443.32 10025503-80100 1,443.32
100 Fire/Beach 10025503-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
03 LG RADIO 488.00
100 Fire/Beach 10025503-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
03 LG RADIO 559.24
100 Fire/Beach 10025503-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
03 LG RADIO 81.28
100 Fire/Beach 10025503-80130 5009310 7/22/2026 DAY WIRELESS SYSTEMS (20)

05. DESK MICROPHONES 422.21
100 Fire/Beach 10025503-80130 20019684 7/15/2026 JAIME RAMIREZ 01. 7/26 RADON CLEANING 60.00 10025503-80130 1,610.73

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 23
100 Fire/Beach 10025503-80131 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

01. DIVE SCOOTER

ENGRAVING-SC

80.00 10025503-80131 80.00
100 Fire/Beach 10025503-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

01. 6/26 TWR ALARM 154.45
100 Fire/Beach 10025503-80210 20019742 7/22/2026 AT&T (CORONADO FIRE DEPT)

03. 6/26 LG FAX 30.57
100 Fire/Beach 10025503-80210 20019850 7/29/2026 VERIZON WIRELESS 02. 6/26 LG IPADS 1,292.34 100 Fire/Beach 10025503-80210 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

00. 5/26 LG-STARLINK SVC 50.00
10025503-80210 1,527.36
100 Fire/Beach 10025503-80280 20019616 7/15/2026 VESTIS GROUP, INC. 02. LG 0708 TOWEL MAT 70.47 100 Fire/Beach 10025503-80280 20019723 7/22/2026 VESTIS GROUP, INC. 02. LG 0715 TOWEL MAT 70.47 10025503-80280 140.94
100 Fire/Beach 10025503-80340 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

05. EVOC TRNG-TREVOR

BENNETT

42.00 100 Fire/Beach 10025503-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

05. EVOC-HARPER 226.50
100 Fire/Beach 10025503-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

05. EVOC-C.LITTLE 42.00
100 Fire/Beach 10025503-80340 20019717 7/15/2026 ONE-TIME VENDOR -

TUITION

02. STUDENT LOAN-PARKER 1,613.80
10025503-80340 1,924.30
100 Fire/Beach 10025503-80565 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

04. MEGAPHONES 962.13
100 Fire/Beach 10025503-80565 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

02. RWC COVER 277.97
100 Fire/Beach 10025503-80565 20019811 7/22/2026 MCQUAIDE BROTHERS CORP
Q#: 3145 LG PWC TRAILER 5,567.66
10025503-80565 6,807.76
100 Fire/Beach 10025503-80571 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

04. GUARDIAN FUEL 339.88
100 Fire/Beach 10025503-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 2,671.17
100 Fire/Beach 10025503-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 35.34
100 Fire/Beach 10025503-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 49.91
10025503-80571 3,096.30

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 24
100 Fire/Beach 10025503-80580 20019613 7/15/2026 PETTY CASH - FIRE

SERVICES

01. GUARDIAN ENG KEY

REPLACE'T-CB

24.81 10025503-80580 24.81
100 Fire/Beach 10025503-80650 5009281 7/15/2026 AMAZON CAPITAL

SERVICES INC

07. WATER FILTERS 70.18
10025503-80650 70.18
100 PS Admin 10030001-80030 5009317 7/22/2026 ROBERT HALF

INTERNATIONAL INC
01 ELLIOTT, GIGI WKE 6/19/26 1,399.11
100 PS Admin 10030001-80030 5009317 7/22/2026 ROBERT HALF

INTERNATIONAL INC
01 ELLIOTT, GIGI WKE 6/26/26 1,929.80
10030001-80030 3,328.91
100 PS Admin 10030001-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 246.75 10030001-80100 246.75
100 PS Admin 10030001-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 PS Admin 10030001-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
10030001-80130 61.00
100 PS Admin 10030001-80131 20019791 7/22/2026 AMAZON.COM SALES, INC 02 CHAIR - B.WARD 171.31 10030001-80131 171.31
100 PS Admin 10030001-80210 20019794 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
PUBLIC SRVICES CABLE TV 22.47
100 PS Admin 10030001-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 02 CELL PH JUN 2026 131.19 10030001-80210 153.66
100 PS Admin 10030001-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 197.38
100 PS Admin 10030001-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 1.98
100 PS Admin 10030001-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 5.70
10030001-80571 205.06
100 PS Admin 10030001-80600 5009254 7/15/2026 DIAMOND

ENVIRONMENTAL

SERVICE, LLC
02 2026 CONCERTS IN THE

PARK SPRECKELS
1,113.83

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 25
100 PS Admin 10030001-80600 5009363 7/29/2026 DIAMOND

ENVIRONMENTAL

SERVICE, LLC
01 27JUL4 RESTROOM SVCS 1,063.00
100 PS Admin 10030001-80600 20019744 7/22/2026 RAPHAEL'S PARTY

RENTALS,INC
01 BLEACHERS AND CANOPY 6,156.85
100 PS Admin 10030001-80600 5009309 7/22/2026 W.W. GRAINGER, INC 01 SAFETY VESTS FOR 27JUL4 765.43 100 PS Admin 10030001-80600 20019767 7/22/2026 STATEWIDE SEATING &

GRANDSTANDS INC
01 SAFETY VESTS FOR 27JUL4 8,234.00
100 PS Admin 10030001-80600 20019778 7/22/2026 T & T JANITORIAL, INC. 02 JANITORIAL SVCS 26CON 8,337.88 100 PS Admin 10030001-80600 20019873 7/29/2026 T & T JANITORIAL, INC. 02 26CON JANITORIAL SVCS 3,176.00 100 PS Admin 10030001-80600 5009329 7/22/2026 DR ELECTRIC 01 ELECTRICAL SVCS AND

EXTRA REPAIRS
15,569.78
10030001-80600 44,416.77
100 PS Admin 10030001-80650 20019723 7/22/2026 VESTIS GROUP, INC. 00 MATS/TOWELS JUN 26 15.24 100 PS Admin 10030001-80650 20019723 7/22/2026 VESTIS GROUP, INC. 00 MATS/TOWELS JUL 26 16.70 100 PS Admin 10030001-80650 20019723 7/22/2026 VESTIS GROUP, INC. 00 MATS/TOWELS JUL 26 15.66 100 PS Admin 10030001-80650 20019735 7/22/2026 EAGLE NEWSPAPER LLC 04 LEGAL & PUBLIC NOTICES 249.20 100 PS Admin 10030001-80650 20019735 7/22/2026 EAGLE NEWSPAPER LLC 04 LEGAL & PUBLIC NOTICES 100.80 100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 LAPTOP DOCKING STATION WFH
242.86
100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 OFFICE SUPPLIES 10.66 100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 COFFEE SUPPLIES 32.88 100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 OFFICE SUPPLIES 22.82 100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 WATER COOLER DISPENSAR 198.25 100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 SOAP FOR LAURA G 14.00 100 PS Admin 10030001-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 01 CLIPBOARDS 29.25 100 PS Admin 10030001-80650 20019889 7/29/2026 COMPASS GROUP USA, INC.
01 COFFEE SUPPLIES 723.37
100 PS Admin 10030001-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
02 WATER-ADMIN-1519 676.48
100 PS Admin 10030001-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
01 WATER-ADMIN-1519 461.49
10030001-80650 2,809.66
100 Streets Di 10030002-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 9.70 100 Streets Di 10030002-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 10.63 100 Streets Di 10030002-80030 20019723 7/22/2026 VESTIS GROUP, INC. MATS/TOWELS JUL 26 9.97 100 Streets Di 10030002-80030 20019779 7/22/2026 GRACE BUILDERS, INC. 11 SIDEWALK REPAIRS

CORONADO CAYS
73,855.37
100 Streets Di 10030002-80030 20019812 7/22/2026 SOUTHERN CALIFORNIA

PRECISION
11 SIDEWALK INSPECTION TRIP

HAZARD REMOVAL
56,991.00
10030002-80030 130,876.67

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 26
100 Streets Di 10030002-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 434.10 10030002-80100 434.10
100 Streets Di 10030002-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 LS2B D 6/1-6/30/26 5,993.39
100 Streets Di 10030002-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 LS1B STLTS D 6/1-6/30/26 74.48
100 Streets Di 10030002-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 1695 STRAND WAY 5/29-
6/26/26
101.13
100 Streets Di 10030002-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 5/15-6/14/26 251.35
100 Streets Di 10030002-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 400 ALAMEDA BLVD 155.77
100 Streets Di 10030002-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
ELEC SVC 5/29-6/26/26 6,534.49
10030002-80110 13,110.61
100 Streets Di 10030002-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 Streets Di 10030002-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
10030002-80130 61.00
100 Streets Di 10030002-80133 20019618 7/15/2026 CALMAT CO. 03 ROAD BASE 2 842.08 100 Streets Di 10030002-80133 20019732 7/22/2026 CALMAT CO. 01 ROCKS FOR BOATHOUSE 162.45 100 Streets Di 10030002-80133 20019813 7/22/2026 CALPORTLAND COMPANY 01 550 F AVE SIDEWALK 3,260.53 10030002-80133 4,265.06
100 Streets Di 10030002-80135 20019737 7/22/2026 CITIBANK, N.A. 05 SIGN SHOP 261.99 100 Streets Di 10030002-80135 20019737 7/22/2026 CITIBANK, N.A. 05 SIGN SHOP 3,700.35 10030002-80135 3,962.34
100 Streets Di 10030002-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 02 CELL PH JUN 2026 253.41 10030002-80210 253.41
100 Streets Di 10030002-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUN 26 7.67 100 Streets Di 10030002-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 7.67 100 Streets Di 10030002-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 7.67 10030002-80280 23.01

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 27
100 Streets Di 10030002-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 3,708.31
100 Streets Di 10030002-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 111.47
100 Streets Di 10030002-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 139.53
10030002-80571 3,959.31
100 Streets Di 10030002-80580 20019737 7/22/2026 CITIBANK, N.A. 02 HAND TOOLS 2,421.81 100 Streets Di 10030002-80580 20019737 7/22/2026 CITIBANK, N.A. 01 WASA HAND CART 387.63 100 Streets Di 10030002-80580 20019737 7/22/2026 CITIBANK, N.A. 02 RAMMER KIT 6,517.96 100 Streets Di 10030002-80580 20019737 7/22/2026 CITIBANK, N.A. 02 HAND TOOLS 33.36 100 Streets Di 10030002-80580 20019737 7/22/2026 CITIBANK, N.A. 02 BATTERY GENERATOR 5,925.17 100 Streets Di 10030002-80580 20019864 7/29/2026 DIXIELINE PRO BUILD 02 SMALL TOOLS & CONCRETE

INSTRUMENTS
2,482.56
100 Streets Di 10030002-80580 20019864 7/29/2026 DIXIELINE PRO BUILD 02 CONCRETE FORMS & LUMBER
785.01
10030002-80580 18,553.50
100 Streets Di 10030002-80650 20019733 7/22/2026 CORONADO HARDWARE 04 MATERIALS 248.29 100 Streets Di 10030002-80650 20019733 7/22/2026 CORONADO HARDWARE 04 MATERIALS 83.46 100 Streets Di 10030002-80650 20019737 7/22/2026 CITIBANK, N.A. 01 MINI SWEEPER SUPPLIES 190.51 100 Streets Di 10030002-80650 20019737 7/22/2026 CITIBANK, N.A. 04 SAFETY GLOVES 1,390.84 100 Streets Di 10030002-80650 20019737 7/22/2026 CITIBANK, N.A. 02 PAINT SPRAYER BACKPACK 1,346.88 100 Streets Di 10030002-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 04 KEYBOARD AND KNEE PADS 423.41 100 Streets Di 10030002-80650 20019823 7/22/2026 ONE-TIME VENDOR - EE REIMB
03 BOOTS RAMIREZ 242.24
100 Streets Di 10030002-80650 20019901 7/29/2026 ONE-TIME VENDOR - EE REIMB
03 BOOTS E.RODRIGUEZ 236.76
10030002-80650 4,162.39
100 Parks Divi 10030003-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 26.32 100 Parks Divi 10030003-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 28.84 100 Parks Divi 10030003-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 27.05 100 Parks Divi 10030003-80030 5009259 7/15/2026 WEST COAST ARBORISTS, INC.
03 ORANGE AVE MEDIANS
6/19/26
960.00
100 Parks Divi 10030003-80030 5009259 7/15/2026 WEST COAST ARBORISTS, INC.
03 TREE MAINT 6/1-6/15/26 49,798.70
100 Parks Divi 10030003-80030 20019634 7/15/2026 PLANT TEK, INC 02 WEED TREATMENT ORANGE

AVE BUSINESS DISCTRICT
950.00
100 Parks Divi 10030003-80030 5009383 7/29/2026 ANDRE LANDSCAPE

SERVICE
01 LANDSCAPE SVCS JUL26 114,790.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 28
10030003-80030 166,580.91
100 Parks Divi 10030003-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 5,076.04 10030003-80100 5,076.04
100 Parks Divi 10030003-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 5/15-6/14/26 -4,808.90
100 Parks Divi 10030003-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 1120 6TH ST 267.79
100 Parks Divi 10030003-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 1050 ORANGE AVE A 98.53
100 Parks Divi 10030003-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
ELEC SVC 5/29-6/26/26 186.03
10030003-80110 -4,256.55
100 Parks Divi 10030003-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
WATER SVC 5/29-6/29/26 88,258.25
10030003-80112 88,258.25
100 Parks Divi 10030003-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 Parks Divi 10030003-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
10030003-80130 61.00
100 Parks Divi 10030003-80135 20019733 7/22/2026 CORONADO HARDWARE 00 NUTS/BOLTS 46.55 100 Parks Divi 10030003-80135 20019841 7/29/2026 EWING IRRIGATION

PRODUCTS INC
01 IRRGIATION STOCK 1,411.60
100 Parks Divi 10030003-80135 20019841 7/29/2026 EWING IRRIGATION

PRODUCTS INC
01 IRRGIATION TOLL PLAZA 320.82
100 Parks Divi 10030003-80135 20019737 7/22/2026 CITIBANK, N.A. 00 HARDSCAPE SUPPLIES 76.78 100 Parks Divi 10030003-80135 20019737 7/22/2026 CITIBANK, N.A. 00 HARDSCAPE SUPPLIES 149.77 100 Parks Divi 10030003-80135 20019737 7/22/2026 CITIBANK, N.A. 00 HARDSCAPE SUPPLIES 160.83 100 Parks Divi 10030003-80135 20019737 7/22/2026 CITIBANK, N.A. 00 HARDSCAPE SUPPLIES 64.52 100 Parks Divi 10030003-80135 20019737 7/22/2026 CITIBANK, N.A. 00 HARDSCAPE 122.45 100 Parks Divi 10030003-80135 20019737 7/22/2026 CITIBANK, N.A. 01 IRRIGATION PARTS 464.12 100 Parks Divi 10030003-80135 20019865 7/29/2026 TERRA BELLA NURSERY, INC
00 TOPPER 64.56
100 Parks Divi 10030003-80135 20019661 7/15/2026 SITEONE LANDSCAPE

SUPPLY HOLDING
01 IRRIGATION - LIBRARY 238.40
100 Parks Divi 10030003-80135 20019661 7/15/2026 SITEONE LANDSCAPE

SUPPLY HOLDING
01 IRRIGATION - COUNTRY

CLUB/ALAMEDA
527.76
100 Parks Divi 10030003-80135 20019661 7/15/2026 SITEONE LANDSCAPE

SUPPLY HOLDING
01 IRRIGATION BANDEL PARK 145.43
100 Parks Divi 10030003-80135 20019661 7/15/2026 SITEONE LANDSCAPE

SUPPLY HOLDING
01 IRRGIATION BIKE

PATH/TENNIS CNTR
146.94

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 29
100 Parks Divi 10030003-80135 20019661 7/15/2026 SITEONE LANDSCAPE

SUPPLY HOLDING
01 IRRGIATION BIKE

PATH/TENNIS CNTR
305.90
100 Parks Divi 10030003-80135 20019893 7/29/2026 TYFCO LLC 00 GORILLA HAIR 903.06 10030003-80135 5,149.49
100 Parks Divi 10030003-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 01 CELL PH JUN 2026 583.71 10030003-80210 583.71
100 Parks Divi 10030003-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUN 26 14.72 100 Parks Divi 10030003-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 14.72 100 Parks Divi 10030003-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 14.72 10030003-80280 44.16
100 Parks Divi 10030003-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 1,680.00
100 Parks Divi 10030003-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 37.69
100 Parks Divi 10030003-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 58.88
10030003-80571 1,776.57
100 Parks Divi 10030003-80575 20019859 7/29/2026 ARMSTRONG GROWERS, INC
02 SPRECKLES PARK

PLANTING
107.70
100 Parks Divi 10030003-80575 20019757 7/22/2026 TERRA BELLA NURSERY, INC
02 MATERIALS REPLACEMENTS 582.32
100 Parks Divi 10030003-80575 20019691 7/15/2026 TYFCO LLC 02 REPLACEMENT PLANTINGS 100 BLOCK ORANGE
109.12
100 Parks Divi 10030003-80575 20019893 7/29/2026 TYFCO LLC 02 PLANTINGS SPRECKELS PARK
321.45
10030003-80575 1,120.59
100 Parks Divi 10030003-80580 20019737 7/22/2026 CITIBANK, N.A. 00 SMALL TOOLS 107.73 100 Parks Divi 10030003-80580 20019737 7/22/2026 CITIBANK, N.A. 00 SMALL TOOLS 10.74 100 Parks Divi 10030003-80580 20019737 7/22/2026 CITIBANK, N.A. 00 SMALL TOOLS 51.20 100 Parks Divi 10030003-80580 20019737 7/22/2026 CITIBANK, N.A. 00 SMALL TOOLS 14.96 100 Parks Divi 10030003-80580 20019737 7/22/2026 CITIBANK, N.A. 00 SMALL TOOLS 387.86 10030003-80580 572.49
100 Parks Divi 10030003-80650 20019737 7/22/2026 CITIBANK, N.A. 04 SHOP SUPPLIES 361.94 100 Parks Divi 10030003-80650 20019737 7/22/2026 CITIBANK, N.A. 04 SHOP SUPPLIES 61.57 100 Parks Divi 10030003-80650 20019737 7/22/2026 CITIBANK, N.A. 04 SHOP SUPPLIES 46.56

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 30
100 Parks Divi 10030003-80650 20019737 7/22/2026 CITIBANK, N.A. 04 SHOP SUPPLIES 434.97 100 Parks Divi 10030003-80650 5009262 7/15/2026 W.W. GRAINGER, INC 04 SHOP SUPPLIES 57.83 100 Parks Divi 10030003-80650 20019864 7/29/2026 DIXIELINE PRO BUILD 02 PROTECTIVE EYEWEAR 195.70 100 Parks Divi 10030003-80650 20019822 7/22/2026 ONE-TIME VENDOR - EE REIMB
02 BOOTS A.ADAMS 244.67
100 Parks Divi 10030003-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
01 WATER-PARKS-1293 126.19
10030003-80650 1,529.43
100 Fleet Divi 10030004-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 18.01 100 Fleet Divi 10030004-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 19.73 100 Fleet Divi 10030004-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 18.51 100 Fleet Divi 10030004-80030 20019665 7/15/2026 PACIFIC COAST AUTO

DETAIL CENTER IN
03 UNIT #2-867 DETAIL

PROTECTION
330.00
10030004-80030 386.25
100 Fleet Divi 10030004-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 171.76 10030004-80100 171.76
100 Fleet Divi 10030004-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 WATER SVC 5/30-6/30/26 101
B AVE
429.85
100 Fleet Divi 10030004-80112 20019835 7/29/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 101 B AVE 4IN FIRE 63.37
10030004-80112 493.22
100 Fleet Divi 10030004-80130 20019733 7/22/2026 CORONADO HARDWARE 06 CAP 15.06 100 Fleet Divi 10030004-80130 20019733 7/22/2026 CORONADO HARDWARE 06 PARTS 29.60 100 Fleet Divi 10030004-80130 5009304 7/22/2026 PARKHOUSE TIRE, INC. 04 UNIT #5392 VALVE STEM

REPLACE

60.98 100 Fleet Divi 10030004-80130 5009309 7/22/2026 W.W. GRAINGER, INC 06 SHOP SUPPLIES 130.99 100 Fleet Divi 10030004-80130 5009367 7/29/2026 W.W. GRAINGER, INC 06 SHOP SUPPLIES 312.83 100 Fleet Divi 10030004-80130 5009367 7/29/2026 W.W. GRAINGER, INC 06 SHOP SUPPLIES 804.93 100 Fleet Divi 10030004-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 Fleet Divi 10030004-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 Fleet Divi 10030004-80130 20019853 7/29/2026 TURF STAR, INC 06 99.24 100 Fleet Divi 10030004-80130 5009311 7/22/2026 MIDWEST MOTOR SUPPLY CO. INC.,
06 SHOP SUPPLIES - CLAMPS 516.17
100 Fleet Divi 10030004-80130 20019754 7/22/2026 SNAP-ON INDUSTRIAL 06 SHOP TOOL CHISSEL 47.35 100 Fleet Divi 10030004-80130 5009316 7/22/2026 PERRY OF NATIONAL CITY
02 UNIT #2-753 SEATBELT 262.76

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 31
100 Fleet Divi 10030004-80130 20019648 7/15/2026 HORIZON DISTRIBUTORS, INC
06 BLADES FOR XMARK AND

LOCK NUTS - SHEAR BOLTS
728.70
100 Fleet Divi 10030004-80130 5009320 7/22/2026 NORTH COUNTY EVS, INC 04 UNIT #5340 LEFT FRONT

WINDSHIELD
845.54
100 Fleet Divi 10030004-80130 20019653 7/15/2026 NATIONAL PETROLEUM 06 SHOP FLEET OIL 268.98 100 Fleet Divi 10030004-80130 20019769 7/22/2026 O'REILLY AUTO PARTS 06 UNIT #5-31 BELTS 151.71 100 Fleet Divi 10030004-80130 20019769 7/22/2026 O'REILLY AUTO PARTS 06 UNIT #5-31 BELT RETURN -139.82 100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 SHOP TOOLS EXTRACTORS SET
592.63
100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 TIRE REPAIR KIRS 92.17 100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 AC CONDENSER 222.91 100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 RETURN CREDIT -222.91 100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 CODE READER 81.55 100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 RETURN CREDIT -81.55 100 Fleet Divi 10030004-80130 20019870 7/29/2026 O'REILLY AUTO PARTS 06 UNIT #14-730 COOLANT 129.21 100 Fleet Divi 10030004-80130 20019879 7/29/2026 AMAZON.COM SALES, INC 03 FIRE EXTINGUISHER MOUNT 83.87 100 Fleet Divi 10030004-80130 20019878 7/29/2026 PERRY MOTORS OF

NATIONAL CITY, LLC
04 UNIT #5393 A/C PARTS 537.25
100 Fleet Divi 10030004-80130 20019878 7/29/2026 PERRY MOTORS OF

NATIONAL CITY, LLC
04 UNIT #5393 FLOOR MATS 140.81
100 Fleet Divi 10030004-80130 20019878 7/29/2026 PERRY MOTORS OF

NATIONAL CITY, LLC
02 UNAPPLIED CASH -380.24
100 Fleet Divi 10030004-80130 20019878 7/29/2026 PERRY MOTORS OF

NATIONAL CITY, LLC
04 UNIT #5393 A/C

COMPRESSOR STK AND SEAT
COVERS
1,503.80
10030004-80130 6,895.52
100 Fleet Divi 10030004-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 02 CELL PH JUN 2026 82.31 10030004-80210 82.31
100 Fleet Divi 10030004-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUN 26 38.99 100 Fleet Divi 10030004-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 42.57 100 Fleet Divi 10030004-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 42.57 10030004-80280 124.13
100 Fleet Divi 10030004-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 661.59
100 Fleet Divi 10030004-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 1.66
100 Fleet Divi 10030004-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 62.39
10030004-80571 725.64

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 32
100 Fleet Divi 10030004-80650 20019879 7/29/2026 AMAZON.COM SALES, INC COMPUTER MONITOR 700.36 100 Fleet Divi 10030004-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
05 WATER-FLEET-1428 70.59
100 Fleet Divi 10030004-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
05 WATER-FLEET 6/7-7/6/26 201.01
10030004-80650 971.96
100 Fleet Divi 10030004-90055 5009262 7/15/2026 W.W. GRAINGER, INC 01 FLEET, PLASTIC TOOL CASE 319.86 100 Fleet Divi 10030004-90055 20019754 7/22/2026 SNAP-ON INDUSTRIAL 01 FLEET TRUCK TOOLS 1,998.57 100 Fleet Divi 10030004-90055 20019754 7/22/2026 SNAP-ON INDUSTRIAL 01 SHOP TOOL TORQUE WRENCH
719.90
100 Fleet Divi 10030004-90055 20019754 7/22/2026 SNAP-ON INDUSTRIAL 01 MARIO AND TONY TOOLS 1,760.00 10030004-90055 4,798.33
100 Facilities 10030005-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 12.47 100 Facilities 10030005-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 13.66 100 Facilities 10030005-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 12.81 100 Facilities 10030005-80030 20019843 7/29/2026 LLOYD PEST CONTROL CO,INC
06 PEST CONTROL SVCS 84.00
100 Facilities 10030005-80030 5009274 7/15/2026 SUPERIOR CLEANING

EQUIPMENT, INC
PWR WASH PAWS 115.00
100 Facilities 10030005-80030 5009274 7/15/2026 SUPERIOR CLEANING

EQUIPMENT, INC
PWR WSH TRAILER 175.00
100 Facilities 10030005-80030 5009274 7/15/2026 SUPERIOR CLEANING

EQUIPMENT, INC
PWR WSH SVCS 175.00
100 Facilities 10030005-80030 20019874 7/29/2026 SOLID PROPERTY

SERVICES INC
12 PWR WASH BOATHOUSE 750.00
100 Facilities 10030005-80030 5009284 7/15/2026 COUNTYWIDE

MECHANICAL SYSTEMS,
LLC.
02 HVAC SYSTEM

TROUBLESHOOT JDSC
1,316.94
100 Facilities 10030005-80030 5009341 7/22/2026 CALIFORNIA WATERS DEVELOPMENT, INC.
09 WATER FOUNTAIN REPAIRS 2,550.00
100 Facilities 10030005-80030 5009290 7/15/2026 MESA ENERGY SYSTEMS, INC.
02 HVAC SYSTEM

TROUBLESHOOT LIBRARY
751.50
100 Facilities 10030005-80030 5009343 7/22/2026 MESA ENERGY SYSTEMS, INC.
02 HVAC SYSTEM

TROUBLESHOOT REC CENTER
1,851.75
100 Facilities 10030005-80030 5009391 7/29/2026 MESA ENERGY SYSTEMS, INC.
02 HVAC REPAIRS 664.00
100 Facilities 10030005-80030 5009391 7/29/2026 MESA ENERGY SYSTEMS, INC.
02 HVAC TROUBLESHOOT 899.00
100 Facilities 10030005-80030 20019892 7/29/2026 GORMAN ROOFING SERVICES, LLC.
13 SKYLIGHT REPLACEMENT 22,660.00
100 Facilities 10030005-80030 20019685 7/15/2026 VORTEX INDUSTRIES, LLC
14 PD GATE REPAIRS 1,685.00
100 Facilities 10030005-80030 5009396 7/29/2026 ATR MECHANICAL

SOLUTIONS
02 HVAC TROUBLESHOOT AND
REPAIR
1,265.49
100 Facilities 10030005-80030 5009351 7/22/2026 CONTROL AIR

ENTERPRISES LLC
02 PM SVCS JUN26 1,083.33
10030005-80030 36,064.95

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 33
100 Facilities 10030005-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 259.07 100 Facilities 10030005-80100 20019873 7/29/2026 T & T JANITORIAL, INC. 01 JANITORIAL SVCS 135.00 10030005-80100 394.07
100 Facilities 10030005-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
ELEC SVC 6/4-7/2/26 400

ALAMEDA BLVD MP

62.12 10030005-80110 62.12
100 Facilities 10030005-80120 5009288 7/15/2026 WILLIAMS SCOTSMAN, INC.

PAWS RENTAL 2,459.73
100 Facilities 10030005-80120 5009288 7/15/2026 WILLIAMS SCOTSMAN, INC.

PAWS RENTAL 2,459.73
10030005-80120 4,919.46
100 Facilities 10030005-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 Facilities 10030005-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
10030005-80130 61.00
100 Facilities 10030005-80131 20019791 7/22/2026 AMAZON.COM SALES, INC METAL CLIPBOARD CITY HALL 49.54 100 Facilities 10030005-80131 20019791 7/22/2026 AMAZON.COM SALES, INC LAPTOP MOUSE AND MONITOR

EXTENDER
285.45
10030005-80131 334.99
100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 11.83 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 34.96 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 17.22 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 15.86 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 30.15 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 42.00 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 1.83 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 116.38 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 PLYWOOD 26.11 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 59.24 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 24.34 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 15.91 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 5.92

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 34
100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 10.76 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 73.54 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 PARTS 8.60 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS

CONCRETE/TROWEL

50.60 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS- SPATULA/TILE GROUT

35.53 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 PARTS 35.55 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 92.61 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 74.86 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 40.86 100 Facilities 10030005-80132 20019733 7/22/2026 CORONADO HARDWARE 01 RETURN MATERIALS -10.78 100 Facilities 10030005-80132 20019839 7/29/2026 CORONADO LOCK AND KEY
01 KEY AND PADLOCKS 473.02
100 Facilities 10030005-80132 20019839 7/29/2026 CORONADO LOCK AND KEY
01 KEYS 26.40
100 Facilities 10030005-80132 20019839 7/29/2026 CORONADO LOCK AND KEY
01 LOCKBOX FOR FIRE DEPT 53.86
100 Facilities 10030005-80132 20019737 7/22/2026 CITIBANK, N.A. 01 MATERIALS 28.73 100 Facilities 10030005-80132 20019737 7/22/2026 CITIBANK, N.A. 01 MATERIALS 28.73 100 Facilities 10030005-80132 5009262 7/15/2026 W.W. GRAINGER, INC 01 SUPPLIES & TOOLS 302.70 100 Facilities 10030005-80132 5009262 7/15/2026 W.W. GRAINGER, INC 01 PARTS, TOOLS 959.28 100 Facilities 10030005-80132 5009367 7/29/2026 W.W. GRAINGER, INC 01SUPPLIES AND ITEMS 209.97 100 Facilities 10030005-80132 5009367 7/29/2026 W.W. GRAINGER, INC 01 SUPPLIES AND ITEMS 350.41 100 Facilities 10030005-80132 5009367 7/29/2026 W.W. GRAINGER, INC 01 SUPPLIES AND ITEMS 2,019.27 100 Facilities 10030005-80132 5009367 7/29/2026 W.W. GRAINGER, INC 01 PARTS FOR CITY HALL 85.88 100 Facilities 10030005-80132 5009368 7/29/2026 DUNN-EDWARDS

CORPORATION
01 SUPPLIES 160.74
100 Facilities 10030005-80132 20019856 7/29/2026 ULINE, INC 01 MATERIAL 818.93 100 Facilities 10030005-80132 20019879 7/29/2026 AMAZON.COM SALES, INC 01 SUPPLIES & MATERIA 198.25 100 Facilities 10030005-80132 20019879 7/29/2026 AMAZON.COM SALES, INC 01 GATE LATCH 22.16 100 Facilities 10030005-80132 20019879 7/29/2026 AMAZON.COM SALES, INC 01 OFFICE SUPPIES 349.15 100 Facilities 10030005-80132 20019678 7/15/2026 WINSUPPLY S SAN DIEGO CA CO.
01 PARTS 1,382.97
100 Facilities 10030005-80132 20019678 7/15/2026 WINSUPPLY S SAN DIEGO CA CO.
01 PARTS 2,084.82
100 Facilities 10030005-80132 20019678 7/15/2026 WINSUPPLY S SAN DIEGO CA CO.
01 PARTS TANK COVER 380.49
100 Facilities 10030005-80132 20019678 7/15/2026 WINSUPPLY S SAN DIEGO CA CO.
01 PARTS 506.87
100 Facilities 10030005-80132 20019888 7/29/2026 WINSUPPLY S SAN DIEGO CA CO.
01 SINK FAUCET 1,172.77
100 Facilities 10030005-80132 20019681 7/15/2026 DOG ON IT PARKS, INC. 01 DOG BEACH SUPPLIES &

EQUIPMENT
3,038.01

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 35
100 Facilities 10030005-80132 20019898 7/29/2026 INTELLICEPT 01 EXTRA MATERIAL 1,468.90 10030005-80132 16,936.19
100 Facilities 10030005-80135 20019856 7/29/2026 ULINE, INC 01 MATERIAL CITY HALL 111.96 10030005-80135 111.96
100 Facilities 10030005-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 01 CELL PH JUN 2026 261.14 10030005-80210 261.14
100 Facilities 10030005-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUN 26 4.06 100 Facilities 10030005-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 163.11 100 Facilities 10030005-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 6.01 10030005-80280 173.18
100 Facilities 10030005-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 1,481.34
100 Facilities 10030005-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 10.90
100 Facilities 10030005-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 24.18
10030005-80571 1,516.42
100 Facilities 10030005-80580 20019733 7/22/2026 CORONADO HARDWARE 01 SMALL TOOLS 32.31 10030005-80580 32.31
100 Facilities 10030005-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 02 WORK PANTS OSCAR 338.56 10030005-80650 338.56
100 Beach Divi 10030006-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 9.70 100 Beach Divi 10030006-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 10.63 100 Beach Divi 10030006-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 9.97 10030006-80030 30.30
100 Beach Divi 10030006-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 3,220.59 10030006-80100 3,220.59

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 36
100 Beach Divi 10030006-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
ELEC SVC 5/29-6/26/26 168.07
10030006-80110 168.07
100 Beach Divi 10030006-80130 5009301 7/22/2026 BRIDGESTONE

HOSEPOWER, LLC
01 RAKE HYD HOSES SVC 711.90
100 Beach Divi 10030006-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
100 Beach Divi 10030006-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
10030006-80130 772.90
100 Beach Divi 10030006-80135 20019737 7/22/2026 CITIBANK, N.A. 00 HARDSCAPE SUPPLIES 237.83 100 Beach Divi 10030006-80135 20019675 7/15/2026 ECOLOGY DRUMS & TOTES
02 TRASH CAN

REPLACEMENTS
1,257.44
10030006-80135 1,495.27
100 Beach Divi 10030006-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 01 CELL PH JUN 2026 128.91 10030006-80210 128.91
100 Beach Divi 10030006-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUN 26 1.96 100 Beach Divi 10030006-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 1.96 100 Beach Divi 10030006-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 1.96 10030006-80280 5.88
100 Beach Divi 10030006-80571 5009301 7/22/2026 BRIDGESTONE

HOSEPOWER, LLC
01 HYDRAULIC OIL 808.37
100 Beach Divi 10030006-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 4,192.82
100 Beach Divi 10030006-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 148.46
100 Beach Divi 10030006-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 153.28
10030006-80571 5,302.93
100 Beach Divi 10030006-80575 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 21.53 10030006-80575 21.53
100 Beach Divi 10030006-80580 20019733 7/22/2026 CORONADO HARDWARE 01 WHITE PAINT FOR STENCILS 47.37 10030006-80580 47.37

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 37
100 Beach Divi 10030006-80650 20019737 7/22/2026 CITIBANK, N.A. 05 SHOP SUPPLIES 424.44 100 Beach Divi 10030006-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
04 WATER-BEACH-6762 45.24
10030006-80650 469.68
100 Engineerin 10030007-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 01 CELL PH JUN 2026 170.36 10030007-80210 170.36
100 Engineerin 10030007-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 72.18
100 Engineerin 10030007-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 0.98
100 Engineerin 10030007-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 0.81
10030007-80571 73.97
100 Engineerin 10030007-80650 20019639 7/15/2026 ADVANCE

REPROGRAPHICS, INC
.06 PRINTING PLANS FOR

PARKER PUMP STATION
1,113.15
10030007-80650 1,113.15
100 Library De 10050000-80030 5009303 7/22/2026 OCLC, INC (SERVICES) 07 WORLDCAT FY26-27 493.42 100 Library De 10050000-80030 5009303 7/22/2026 OCLC, INC (SERVICES) 03 WORLDSHARE ILL FY26-27 1,502.58 100 Library De 10050000-80030 5009303 7/22/2026 OCLC, INC (SERVICES) 07 METADATA FY26-27 3,257.58 100 Library De 10050000-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
07 OPEN AI 150.00
10050000-80030 5,403.58
100 Library De 10050000-80056 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
01 PROGRAM SPOTIFY 12.99
100 Library De 10050000-80056 5009294 7/15/2026 JENNIFER BUTLER 01 SOUNTHBATH STORYTIME 7/13/26
300.00
100 Library De 10050000-80056 5009394 7/29/2026 JENNIFER BUTLER 01 SOUND BABY BATH STORYTIME 8/10
300.00
100 Library De 10050000-80056 20019692 7/15/2026 NIGHTINGALE MUSIC INC 01 STORYTIME TAKEOVER JULY 2026
550.00
100 Library De 10050000-80056 20019894 7/29/2026 NIGHTINGALE MUSIC INC 01 STORYTIME 8/11/26 275.00 100 Library De 10050000-80056 20019894 7/29/2026 NIGHTINGALE MUSIC INC 01 MUSICAL FUN 8/27/26 275.00 100 Library De 10050000-80056 20019896 7/29/2026 AMY STRAYER 01 NATURE LITTLE EXPLORERS' PROG 8/13/26
300.00
100 Library De 10050000-80056 20019699 7/15/2026 ANTHONY CULLINS 01 SUMMER FESTIVAL 7/24

CONCERT
700.00
10050000-80056 2,712.99

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 38
100 Library De 10050000-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 7,488.51 10050000-80100 7,488.51
100 Library De 10050000-80110 20019746 7/22/2026 SDG&E-(LIBRARY ACCT) 01 ELECTRIC 6/16-7/15 19,179.21 10050000-80110 19,179.21
100 Library De 10050000-80111 20019746 7/22/2026 SDG&E-(LIBRARY ACCT) 01 GAS 6/16-7/15 47.89 10050000-80111 47.89
100 Library De 10050000-80112 20019730 7/22/2026 CAL-AM WATER (LIBRARY ACCT.)
01 WATER 7/9-8/7 100.14
10050000-80112 100.14
100 Library De 10050000-80130 20019763 7/22/2026 MARIA HERRERA 00 STANDARD REFRIGERATOR

REPLACEMENT
2,588.57
10050000-80130 2,588.57
100 Library De 10050000-80132 20019614 7/15/2026 PETTY CASH - LIBRARY 02 TOOLS AND SUPPLIES 24.09 10050000-80132 24.09
100 Library De 10050000-80210 20019752 7/22/2026 VERIZON WIRELESS 01 LIBRARY PHONES 41.40 100 Library De 10050000-80210 20019644 7/15/2026 T-MOBILE 01 HOT SPOTS SERVICE 294.00 100 Library De 10050000-80210 20019872 7/29/2026 AT&T (CALNET 3) 02 BAN#9391033619 LIBRARY 155.48 100 Library De 10050000-80210 20019794 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
LIBRARY CABLE TV 96.28
10050000-80210 587.16
100 Library De 10050000-80510 20019614 7/15/2026 PETTY CASH - LIBRARY 04 NEWSPAPER 22.26 100 Library De 10050000-80510 20019614 7/15/2026 PETTY CASH - LIBRARY 04 NEWSPAPER 3.23 100 Library De 10050000-80510 20019614 7/15/2026 PETTY CASH - LIBRARY 04 NEWSPAPER 19.18 100 Library De 10050000-80510 20019621 7/15/2026 INGRAM LIBRARY

SERVICES
03 TEEN BOOKS 27.09
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 243.39
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 126.77
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 32.54

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 39
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 188.59
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 26.44
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 534.69
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 202.93
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 350.20
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 419.46
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 469.43
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 604.14
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 23.90
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 43.92
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 279.29
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 140.91
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 827.12
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 729.46
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 163.75
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 153.18
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 792.38
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 797.25
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 149.86
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 612.96
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 108.42
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
02 GEN BOOKS 2,556.76
100 Library De 10050000-80510 20019842 7/29/2026 INGRAM LIBRARY

SERVICES
03 JUV/TEEN BOOKS 2,556.76
100 Library De 10050000-80510 5009257 7/15/2026 OCLC, INC (SERVICES) 07 E-COLLECTION 2,520.04 100 Library De 10050000-80510 5009257 7/15/2026 OCLC, INC (SERVICES) 07 E-COLLECTION 2,832.14 100 Library De 10050000-80510 5009303 7/22/2026 OCLC, INC (SERVICES) 09 BIBLIO PLUS ACCESS FEE FY26-27
10,414.93
100 Library De 10050000-80510 20019632 7/15/2026 MERGENT, INC 01 REF BOOKS 6,578.00 100 Library De 10050000-80510 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
04 MAGAZINE - BOTTOMLINE 39.00
100 Library De 10050000-80510 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
04 MAGAZINE - HELLO 251.96
100 Library De 10050000-80510 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
04 MAGAZINE - WOMAN'S DAY 24.97

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 40
100 Library De 10050000-80510 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 GENERAL BOOKS -

BUCKINGHAM
111.50
100 Library De 10050000-80510 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
03 JUV BOOKS - SCHOLASTIC 1,209.22
100 Library De 10050000-80510 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 GENERAL BOOKS -

BUCKINGHAM
606.50
100 Library De 10050000-80510 20019642 7/15/2026 CENTER POINT LARGE PRINT
02 GEN BOOKS 220.84
100 Library De 10050000-80510 5009273 7/15/2026 MIDWEST TAPE 06 AUDIOBOOKS 48.61 100 Library De 10050000-80510 5009273 7/15/2026 MIDWEST TAPE 08 DVD'S 96.97 100 Library De 10050000-80510 5009273 7/15/2026 MIDWEST TAPE 08 DVD'S 27.33 100 Library De 10050000-80510 5009273 7/15/2026 MIDWEST TAPE 08 DVD'S 206.87 100 Library De 10050000-80510 5009273 7/15/2026 MIDWEST TAPE 08 DVD'S 300.94 100 Library De 10050000-80510 5009273 7/15/2026 MIDWEST TAPE 08 DVD'S 37.62 100 Library De 10050000-80510 5009315 7/22/2026 MIDWEST TAPE 06 AUDIOBOOKS 208.42 100 Library De 10050000-80510 5009315 7/22/2026 MIDWEST TAPE 08 DVD'S 288.70 100 Library De 10050000-80510 5009315 7/22/2026 MIDWEST TAPE 08 DVD'S 55.02 100 Library De 10050000-80510 5009373 7/29/2026 MIDWEST TAPE 08 DVD'S 130.68 100 Library De 10050000-80510 20019761 7/22/2026 CALIFA GROUP 06 DATABASE BENCHMARK FY26-27
362.82
100 Library De 10050000-80510 20019761 7/22/2026 CALIFA GROUP 04 NEWSPAPER DIGITAL WALL ST FY26-27
1,778.70
100 Library De 10050000-80510 5009276 7/15/2026 CENGAGE LEARNING, INC.
02 GEN BOOKS 62.23
100 Library De 10050000-80510 5009323 7/22/2026 CENGAGE LEARNING, INC.
02 GEN BOOKS 93.74
100 Library De 10050000-80510 5009323 7/22/2026 CENGAGE LEARNING, INC.
02 GEN BOOKS 212.54
100 Library De 10050000-80510 5009323 7/22/2026 CENGAGE LEARNING, INC.
02 GEN BOOKS 181.83
100 Library De 10050000-80510 5009323 7/22/2026 CENGAGE LEARNING, INC.
02 GEN BOOKS 156.78
100 Library De 10050000-80510 20019780 7/22/2026 DATABASEUSA.COM LLC 05 DATABASE A-Z FY26-27 3,090.00 100 Library De 10050000-80510 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
02 GEN BOOKS 20.15
100 Library De 10050000-80510 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
02 GEN BOOKS 67.76
100 Library De 10050000-80510 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
02 GEN BOOKS 111.75
100 Library De 10050000-80510 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
03 JUV BOOKS 17.69
100 Library De 10050000-80510 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
03 JUV BOOKS 112.39
100 Library De 10050000-80510 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
02 GEN BOOKS 340.80
100 Library De 10050000-80510 20019802 7/22/2026 LYRASIS 05 DATABASE BIBLIOBOARD PACKAGE FY26-27
5,215.00
10050000-80510 51,240.70

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 41
100 Library De 10050000-80595 20019657 7/15/2026 AMAZON.COM 01 PROGRAM SUPPLIES 73.60 100 Library De 10050000-80595 20019657 7/15/2026 AMAZON.COM 01 PROGRAM SUPPLIES 47.52 100 Library De 10050000-80595 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
01 PROGRAM SUPPLIES 21.52
100 Library De 10050000-80595 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
01 PROGRAM SUPPLIES 34.44
100 Library De 10050000-80595 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
01 PROGRAM SUPPLIES 10.13
10050000-80595 187.21
100 Library De 10050000-80600 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
01 PROGRAM SUPPLIES 329.14
100 Library De 10050000-80600 20019698 7/15/2026 INSPIRE SCHOOL OF BALLET
01 INSPIRE BALLET PROGRAM 350.00
10050000-80600 679.14
100 Library De 10050000-80630 20019616 7/15/2026 VESTIS GROUP, INC. 01 MAT SERVICE 112.51 100 Library De 10050000-80630 20019723 7/22/2026 VESTIS GROUP, INC. 01 MAT SERVICE 118.15 100 Library De 10050000-80630 20019723 7/22/2026 VESTIS GROUP, INC. 01 MAT SERVICE 118.15 100 Library De 10050000-80630 20019657 7/15/2026 AMAZON.COM 01 CLEANING SUPPLIES 137.63 100 Library De 10050000-80630 5009334 7/22/2026 AMAZON CAPITAL

SERVICES INC
01 CLEANING SUPPLIES 38.77
100 Library De 10050000-80630 20019673 7/15/2026 ODP BUSINESS

SOLUTIONS, LLC
01 CLEANING SUPPLIES 37.66
10050000-80630 562.87
100 Library De 10050000-80650 20019614 7/15/2026 PETTY CASH - LIBRARY 11 LIBRARY WEEK TREATS 20.49 100 Library De 10050000-80650 20019614 7/15/2026 PETTY CASH - LIBRARY 11 LIBARRY TREAT WEEKS 25.66 100 Library De 10050000-80650 20019614 7/15/2026 PETTY CASH - LIBRARY 08 OFFICE SUPPLIES 6.02 100 Library De 10050000-80650 5009253 7/15/2026 DEMCO SUPPLY INC 08 OFFICE SUPPLIES 89.12 100 Library De 10050000-80650 5009253 7/15/2026 DEMCO SUPPLY INC 08 LIBRARY SUPPLIES 1,480.55 100 Library De 10050000-80650 20019638 7/15/2026 IPM LITHOGRAPHICS, INC 08 BUSS CARDS - LUNA 77.58 100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 CONSTANT CONTACT 91.00
100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 APPLE MEMORY 9.99
100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 DML ADOBE 69.99
100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
02 ADMIN ADOBE 19.99
100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
08 OFFICE SUPPLIES 204.73
100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
08 OFFICE SUPPLIES 32.78

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 42
100 Library De 10050000-80650 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
08 OFFICE SUPPLIES 11.90
100 Library De 10050000-80650 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
10 DML SUPPLIES 74.29
100 Library De 10050000-80650 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
09 COFFEE SUPPLIES 22.42
100 Library De 10050000-80650 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
08 OFFICE SUPPLIES 21.96
100 Library De 10050000-80650 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
08 OFFICE SUPPLIES 42.80
100 Library De 10050000-80650 5009384 7/29/2026 AMAZON CAPITAL

SERVICES INC
10 DML SUPPLIES 240.78
100 Library De 10050000-80650 20019788 7/22/2026 NATIONAL BUSINESS

FURNITURE, LLC
08 KIDS CHAIRS 857.57
100 Library De 10050000-80650 20019673 7/15/2026 ODP BUSINESS

SOLUTIONS, LLC
08 OFFICE SUPPLIES 196.77
100 Library De 10050000-80650 20019801 7/22/2026 ODP BUSINESS

SOLUTIONS, LLC
08 OFFICE SUPPLIES 91.54
100 Library De 10050000-80650 20019680 7/15/2026 COMPASS GROUP USA, INC.
09 COFFEE SUPPLIES 222.42
10050000-80650 3,910.35
101 PAYROLL FU 101-20020 800000040 7/20/2026 INTERNAL REVENUE

SERVICE
Payroll Run 1 - Warrant 260710 304,699.08
101-20020 304,699.08
101 PAYROLL FU 101-20030 800000039 7/20/2026 EMPLOYMENT

DEVELOPMENT DEPT
Payroll Run 1 - Warrant 260710 59,256.01
101-20030 59,256.01
101 PAYROLL FU 101-20080 800000043 7/17/2026 CALPERS LONG-TERM

CARE PROGRAM
Payroll Run 1 - Warrant 260710 417.54
101-20080 417.54
101 PAYROLL FU 101-20090 800000042 7/17/2026 ST OF CA - FRANCHISE

TAX BOARD
Payroll Run 1 - Warrant 260710 265.65
101 PAYROLL FU 101-20090 5009352 7/17/2026 CORONADO POLICE OFFICERS' ASSN.

Payroll Run 1 - Warrant 260710 4,098.68
101 PAYROLL FU 101-20090 5009353 7/17/2026 MISSIONSQUARE-#300831 457 (ICMA)
Payroll Run 1 - Warrant 260710 50,885.13
101 PAYROLL FU 101-20090 5009354 7/17/2026 CORONADO
FIREFIGHTERS' ASSN.

Payroll Run 1 - Warrant 260710 2,660.65
101 PAYROLL FU 101-20090 5009355 7/17/2026 AFSCME DISTRICT COUNCIL 36
Payroll Run 1 - Warrant 260710 640.84
101 PAYROLL FU 101-20090 5009356 7/17/2026 EMPLOYEE SUNSHINE FUND
Payroll Run 1 - Warrant 260710 130.00
101 PAYROLL FU 101-20090 800000041 7/17/2026 CALIFORNIA DEPT OF

CHILD SUPPORT
Payroll Run 1 - Warrant 260710 820.49
101 PAYROLL FU 101-20090 5009357 7/17/2026 MISSIONSQUARE-#803434

RHS (ICMA)
Payroll Run 1 - Warrant 260710 1,854.52
101 PAYROLL FU 101-20090 5009358 7/17/2026 TOTAL ADMINISTRATIVE

SERVICES CORP
Payroll Run 1 - Warrant 260710 5,076.37
101 PAYROLL FU 101-20090 5009359 7/17/2026 MISSIONSQUARE-#705950

IRA-ROTH (ICMA)
Payroll Run 1 - Warrant 260710 100.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 43
101-20090 66,532.33
102 Non-Depart 10210000-80055 20019875 7/29/2026 PRIME ACTUARIAL

CONSULTING, LLC
Actuarial Review of the SelfInsured FY271,800.00
10210000-80055 1,800.00
102 Non-Depart 10210000-80264 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 Watercraft Program
Premium
1,411.00
102 Non-Depart 10210000-80264 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 Property Program
Premium
449,989.00
10210000-80264 451,400.00
102 Non-Depart 10210000-80265 20019633 7/15/2026 ALLIANT INSURANCE SERVICES, INC.

FY26-27 ADWCRP Premium 7,955.18
102 Non-Depart 10210000-80265 20019751 7/22/2026 ALLIANT INSURANCE SERVICES, INC.
05 FAC RENTAL Q2 2026 /

PUBLIC LIABILITY INS
11,285.00
102 Non-Depart 10210000-80265 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 Cyber Liability Program
Premium
9,360.00
102 Non-Depart 10210000-80265 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 Pollution Program
Premium
5,445.00
102 Non-Depart 10210000-80265 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 General Liability,
Program 1 Premium
2,160,230.00
102 Non-Depart 10210000-80265 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 Optional Excess Liability
Program Premium
141,672.00
10210000-80265 2,335,947.1
8 102 Non-Depart 10210000-80266 5009285 7/15/2026 PUBLIC RISK,

INNOVATION, SOLUTIONS

AND MAGAMENT
FY26-27 Master Crime Program
Premium
7,563.00
10210000-80266 7,563.00
103 Non-Depart 10310000-70036 5009330 7/22/2026 PEAK 1 ADMINISTRATION LLC
FSA/HRA Combination Fee JUL26 836.60
10310000-70036 836.60
104 Non-Depart 10410000-80263 5009250 7/15/2026 LAWCX-LOCAL AGENCY

WORKERS
FY26-27 Excess Workers’
Compensation Premium
368,036.00
10410000-80263 368,036.00
130 Public Ser 13030000-80030 5009304 7/22/2026 PARKHOUSE TIRE, INC. 01 DISPOSAL FEE 68.00 130 Public Ser 13030000-80030 20019784 7/22/2026 PATRIOT

ENVIRONMENTAL
SERVICES, INC.
04 BIOHAZARD CLEAN UP IN

ALLEYWAY
2,941.70

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 44
130 Public Ser 13030000-80030 20019784 7/22/2026 PATRIOT

ENVIRONMENTAL
SERVICES, INC.
04 BIOHAZARD CLEAN UP PD

VEHICLE
4,346.57
130 Public Ser 13030000-80030 20019808 7/22/2026 RICHARD ANTHONY

ASSOCIATES
ORGLA SB 1383 COMPLIANCE

SERVICES
425.00
130 Public Ser 13030000-80030 5009346 7/22/2026 NV5, INC 06 PROF SVCS MAY 2026 5,267.50 130 Public Ser 13030000-80030 5009347 7/22/2026 SHARPS SOLUTIONS LLC 03 38 GAL BIO 169 LBS 340.00 13030000-80030 13,388.77
130 Public Ser 13030000-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
130 Public Ser 13030000-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
13030000-80130 61.00
130 Public Ser 13030000-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 02 CELL PH JUN 2026 868.63 13030000-80210 868.63
130 Public Ser 13030000-80290 20019861 7/29/2026 STATE OF CALIFORNIA, 01 CONVEYANCE INSPECT 5/29/26
225.00
13030000-80290 225.00
130 Public Ser 13030000-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 852.53
130 Public Ser 13030000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 42.90
130 Public Ser 13030000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 29.94
13030000-80571 925.37
137 Non-Depart 13710000-90080 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD
WiFi system purchase 43,221.57
13710000-90080 43,221.57
150 Cultural A 15053000-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

GOOGLE ONE STORAGE

SUBSCRIPTION

2.99 150 Cultural A 15053000-80030 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

ARTWORK ARCHIVE ANNUAL

SUBSCRIPTION
546.00
15053000-80030 548.99
150 Cultural A 15053000-80350 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

CITY ART GALLERY

INFORMATIONAL POSTCARDS
301.70
15053000-80350 301.70

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 45
150 Cultural A 15053000-80360 20019884 7/29/2026 T'S & SIGNS INC. NONPROFIT ORANGE AVE BANNERS - FALL 2026
6,133.50
15053000-80360 6,133.50
150 Cultural A 15053000-80704 20019672 7/15/2026 T'S & SIGNS INC. 02. PUBLIC ART QR CODE

SLATE TILES

43.50 15053000-80704 43.50
150 Cultural A 15053000-80706 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

CALL TO ARTIST APPLICATION

SOFTWARE
300.00
15053000-80706 300.00
160 Recreation 160-20180 20019702 7/15/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
200.00
160 Recreation 160-20180 20019704 7/15/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
1,000.00
160 Recreation 160-20180 20019703 7/15/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
250.00
160 Recreation 160-20180 20019820 7/22/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
250.00
160 Recreation 160-20180 20019819 7/22/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
200.00
160 Recreation 160-20180 20019821 7/22/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
250.00
160 Recreation 160-20180 20019900 7/29/2026 ONE-TIME VENDOR -

RECREATION
00 EVENT SECURITY DEPOSIT
REFUND
500.00
160-20180 2,650.00
160 Recreation 160-20190 20019860 7/29/2026 ELITE SHOW SERVICES INC
01 SECURITY SERVICES @

COMMUNITY CENTER
4,403.42
160-20190 4,403.42
160 Recreation 16051101-80030 5009269 7/15/2026 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE
SERVICES @ COMMUNITY C

36.39 160 Recreation 16051101-80030 5009269 7/15/2026 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE
SERVICES @ JDSC
186.09
160 Recreation 16051101-80030 5009314 7/22/2026 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE
SERVICES @ JDSC
212.25
160 Recreation 16051101-80030 5009314 7/22/2026 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE
SERVICES @ COMMUNITY C

53.57 160 Recreation 16051101-80030 20019669 7/15/2026 CIVICPLUS, LLC 04 CIVICREC ANNUAL

SUBSCRIPTION FEE
60,601.68
160 Recreation 16051101-80030 20019804 7/22/2026 CSG FORTE PAYMENTS, INC.
03 JUN CREDIT CARD FEES 9,578.95
16051101-80030 70,668.93

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 46
160 Recreation 16051101-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 855.01 16051101-80100 855.01
160 Recreation 16051101-80110 20019847 7/29/2026 SDG&E-(REC ACCT) 01 ELEC 1014 6TH ST 06/16/26 - 07/15/26
234.29
16051101-80110 234.29
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
01 1501 GLORIETTA BLVD
05/29/26 - 06/29/26
205.71
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
03 1845 STRAND WY B 05/29/26
- 06/29/26
3,673.80
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
04 1971 STRAND WY 05/29/26 -
06/29/26
535.35
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
03 1845 STRAND WY 05/29/26 -
06/29/26
686.68
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
05 1845 STRAND WY C 05/29/26
- 06/29/26
7,996.97
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
06 1985 STRAND WY 05/29/26 -
06/29/26
421.79
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
01 1335 GLORIETTA 05/29/26 -
06/29/26
102.34
160 Recreation 16051101-80112 20019617 7/15/2026 CAL-AM WATER (RECREATION ACCOUNT)
05 1845 STRAND WY D 05/29/26
- 06/29/26
519.67
160 Recreation 16051101-80112 20019727 7/22/2026 CAL-AM WATER (RECREATION ACCOUNT)
06 1985 STRAND WY SPKLR
07/09/26 - 08/07/26
138.13
160 Recreation 16051101-80112 20019727 7/22/2026 CAL-AM WATER (RECREATION ACCOUNT)
01 1501 GLORIETTA BLVD FIRE
3 07/09/26 - 08/07/26

45.10 160 Recreation 16051101-80112 20019727 7/22/2026 CAL-AM WATER (RECREATION ACCOUNT)
03 1845 STRAND WY FIRE
07/09/26 - 08/07/26
100.14
160 Recreation 16051101-80112 20019727 7/22/2026 CAL-AM WATER (RECREATION ACCOUNT)
05 1845 STRAND WY FIRE
07/09/26 - 08/07/26

63.37 16051101-80112 14,489.05
160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES -

PROGRAMS

41.40 160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES - REC

CENTER / ADMIN
189.00
160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES - AQUATICS 165.00 160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES - PARK & BEACH
244.10
160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES -

PROGRAMS
207.00
160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES - GOLF 41.40 160 Recreation 16051101-80210 20019852 7/29/2026 VERIZON WIRELESS 01 CELL CHARGES - JDSC 120.76 160 Recreation 16051101-80210 20019772 7/22/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/13/26 - 07/12/26

32.14 160 Recreation 16051101-80210 20019773 7/22/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/13/26 - 07/12/26

32.14

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 47
160 Recreation 16051101-80210 20019774 7/22/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/13/26 - 07/12/26

62.72 160 Recreation 16051101-80210 20019775 7/22/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/13/26 - 07/12/26

32.14 160 Recreation 16051101-80210 20019776 7/22/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/13/26 - 07/12/26

94.86 160 Recreation 16051101-80210 20019777 7/22/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/13/26 - 07/12/26
114.56
160 Recreation 16051101-80210 20019872 7/29/2026 AT&T (CALNET 3) 01 LANDLINE/VOIP 06/20/26 - 07/19/26

61.15 160 Recreation 16051101-80210 20019794 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
REC CABLE TV 161.65
160 Recreation 16051101-80210 20019880 7/29/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
03 1019 7TH ST SENIOR C
VIDEO 07/12/26 - 08/11/26
129.02
160 Recreation 16051101-80210 20019881 7/29/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
03 1825 STRAND WAY / TENNIS
CABLE 7/20/26 -8/19/26
622.60
16051101-80210 2,351.64
160 Recreation 16051101-80340 20019721 7/22/2026 PETTY CASH -

RECREATION
02 CPRS AWARDS EVENT 40.00
160 Recreation 16051101-80340 20019903 7/29/2026 ONE-TIME VENDOR - EE REIMB
02 CPRS TRTAINING MILEAGE
REIMB / SHERRY M.
152.00
160 Recreation 16051101-80340 20019713 7/15/2026 ONE-TIME VENDOR -

TUITION
06 TUITION REIMBURSEMENT /

ELLA PRATT
2,000.00
160 Recreation 16051101-80340 20019829 7/22/2026 ONE-TIME VENDOR -

TUITION
06 TUITUION REIMBURSEMENT
/ SHERRY M 07.06.26
2,000.00
160 Recreation 16051101-80340 20019825 7/22/2026 ONE-TIME VENDOR -

TUITION
06 TUITUION REIMBURSEMENT
/ ANA L 07.06.26
2,000.00
160 Recreation 16051101-80340 20019826 7/22/2026 ONE-TIME VENDOR -

TUITION
06 TUITUION REIMBURSEMENT
/ BRUCE W 07.06.26
2,000.00
160 Recreation 16051101-80340 20019814 7/22/2026 NATIONAL PARK AND

RECREATION
04 NRPA REGISTRATION FEES 4,650.00
16051101-80340 12,842.00
160 Recreation 16051101-80350 20019840 7/29/2026 EAGLE NEWSPAPER LLC 01 E&J AD - JUNE26 417.00 160 Recreation 16051101-80350 20019783 7/22/2026 ADVANTAGE 02 FALL PAMPLET 3,769.66 160 Recreation 16051101-80350 20019687 7/15/2026 FOURTH & BEACH INC 02 FALL PAMPHLET PT 2 437.50 16051101-80350 4,624.16
160 Recreation 16051101-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 42.38
160 Recreation 16051101-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 2.32
16051101-80571 44.70
160 Recreation 16051101-80590 5009255 7/15/2026 COMPLETE OFFICE LLC 02 PAPER 42.15 160 Recreation 16051101-80590 5009255 7/15/2026 COMPLETE OFFICE LLC 02 PAPER 54.84

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 48
160 Recreation 16051101-80590 5009300 7/22/2026 COMPLETE OFFICE LLC 02 PAPER 54.84 16051101-80590 151.83
160 Recreation 16051101-90030 5009319 7/22/2026 GOFORTH & MARTI 01 REC P&B OFFICE

FURNITURE
25,147.98
16051101-90030 25,147.98
160 Recreation 16051102-80056 5009375 7/29/2026 MELINDA EVERETT 03 JUMP ROPE CAMP 07/13/26 - 07/17/26
1,827.00
160 Recreation 16051102-80056 20019649 7/15/2026 TIM BOWEN 03 LEGO ADVENTURES 06/29/26 - 07/02/26
2,553.60
160 Recreation 16051102-80056 20019868 7/29/2026 MASTER SPORTS 03 BASKETBALL CAMP 06/15/26 - 06/19/26
3,753.75
160 Recreation 16051102-80056 20019868 7/29/2026 MASTER SPORTS 03 BASKETBALL CAMP 06/22/26 - 06/26/26
7,700.00
160 Recreation 16051102-80056 20019868 7/29/2026 MASTER SPORTS 03 BASKETBALL CAMP 06/29/26 - 07/02/26
4,235.00
160 Recreation 16051102-80056 20019868 7/29/2026 MASTER SPORTS 03 BASKETBALL CAMP 07/06/26 - 07/10/26
7,700.00
160 Recreation 16051102-80056 20019868 7/29/2026 MASTER SPORTS 03 BASKETBALL CAMP 07/13/26 - 07/17/26
4,200.00
160 Recreation 16051102-80056 20019658 7/15/2026 SUSAN LOCKHART 03 BABYSITTER TRAINING 06/30/26
980.00
160 Recreation 16051102-80056 5009380 7/29/2026 ED ROEDER 03 ART WATER COLOR SKETCH 07/13/26 - 07/17/26
1,295.00
160 Recreation 16051102-80056 5009380 7/29/2026 ED ROEDER 03 ART CHARACTER ILLUSTRATION 07/13/26 -
07/17/26
906.50
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 DANCE & TUMBLE CAMP
06/22/26 - 06/26/26
955.50
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 CHEER, DANCE & TUMBLE
CAMP 06/22/26 - 06/26/26
1,774.50
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 KID SCIENCE CAMP 06/22/26
- 06/26/26
1,288.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 ANIMAL SAFARI CAMP
06/22/26 - 06/26/26
2,800.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 DINNER COOKING CAMP
06/22/26 - 06/26/26
1,127.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 TUMBLE 7 ACROBATICS
CAMP 06/15/26 - 06/19/26
546.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 MUSICAL THEATER FROZEN
06/15/26 - 06/19/26
1,501.50
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 LITTLE SCIENTISTS CAMP 2
06/15/26 - 06/19/26
3,944.50
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 EDIBLE ART CAMP 06/15/26 -
06/19/26
1,449.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 EDIBLE ART 06/15/26 -
06/19/26
2,415.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 ART FASHION FUN FACTORY
06/29/26 - 07/02/26
2,590.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 TUMBLE & ACROBATICS
CAMP 06/29/26 - 07/02/26
2,604.00
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
03 K-POP DEMON HUNTERS
06/29/26 - 07/02/26
1,085.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 49
160 Recreation 16051102-80056 20019886 7/29/2026 CHARLENE MAGEE

DONOVAN
02 CAMPFIRE CHRONICLES 4
06/29/26 - 07/02/26
2,217.60
160 Recreation 16051102-80056 5009295 7/15/2026 CASSANDRA O'HANLON 02 SUMMER SYMPHONY INTENSIVE 06/22/26 - 06/26/26
1,312.50
160 Recreation 16051102-80056 5009295 7/15/2026 CASSANDRA O'HANLON 05 TERRIBLE ORCHESTRA D 05/20/26 - 06/24/26
2,553.60
16051102-80056 65,314.55
160 Recreation 16051102-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 9,040.17 16051102-80100 9,040.17
160 Recreation 16051102-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
01 PROGRAM SUPPLIES 44.61
160 Recreation 16051102-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
07 ADULT PROGRAM SUPPLIES 20.28
160 Recreation 16051102-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
07 ADULT PROGRAM SUPPLIES 11.06
160 Recreation 16051102-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
07 ADULT PROGRAM SUPPLIES 34.31
160 Recreation 16051102-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
02 A-TEAM SUPPLIES 37.84
160 Recreation 16051102-80595 20019740 7/22/2026 ALBERTSONS, LLC. 02 CAMP CORONADO MISC

SUPPLIES
103.19
160 Recreation 16051102-80595 20019740 7/22/2026 ALBERTSONS, LLC. 02 CAMP CORONADO MISC

SUPPLIES

50.89 160 Recreation 16051102-80595 20019740 7/22/2026 ALBERTSONS, LLC. 02 CAMP CORONADO MISC

SUPPLIES
-14.95
160 Recreation 16051102-80595 20019740 7/22/2026 ALBERTSONS, LLC. 02 CAMP CORONADO MISC

SUPPLIES

16.13 160 Recreation 16051102-80595 20019740 7/22/2026 ALBERTSONS, LLC. 02 CAMP CORONADO MISC

SUPPLIES

31.75 160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES
297.43
160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES
153.88
160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES

55.22 160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES

69.25 160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES
184.57
160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES

56.18 160 Recreation 16051102-80595 20019650 7/15/2026 SMART N FINAL 02 CAMP CORONADO

SUPPLIES
207.97
160 Recreation 16051102-80595 20019866 7/29/2026 ORIENTAL TRADING

COMPANY INC
05 CAMP CORONADO

SUPPLIES
242.09
160 Recreation 16051102-80595 20019663 7/15/2026 BSN SPORTS, LLC. 01 VOLLEYBALL NET &

ANTENNA
300.37
16051102-80595 1,902.07
160 Recreation 16051102-80630 5009258 7/15/2026 WAXIE SANITARY SUPPLY,INC.
01 JANITORIAL SUPPLIES 1,064.55

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 50
160 Recreation 16051102-80630 5009366 7/29/2026 WAXIE SANITARY SUPPLY,INC.
01 JANITORIAL SUPPLIES 100.89
16051102-80630 1,165.44
160 Recreation 16051102-80635 20019656 7/15/2026 CINTAS FIRST AID & SAFETY
01 1ST AID SUPPLIES 41.91
16051102-80635 41.91
160 Recreation 16051103-80030 20019623 7/15/2026 KNORR SYSTEMS INT'L LLC
01 MONTHLY MAINTENANCE

SERVICE
2,718.00
160 Recreation 16051103-80030 20019623 7/15/2026 KNORR SYSTEMS INT'L LLC
01 TROUBLESHOOTING BOOST

PUMP REPAIR
1,460.00
160 Recreation 16051103-80030 20019738 7/22/2026 KNORR SYSTEMS INT'L LLC
01 POOL MONTHLY

MAINTENANCE SERVICE
2,718.00
160 Recreation 16051103-80030 20019690 7/15/2026 BLUETRITON BRANDS INC
04 DRINKING WATER 101.57
160 Recreation 16051103-80030 20019690 7/15/2026 BLUETRITON BRANDS INC
08 DRINKING WATER 196.57
16051103-80030 7,194.14
160 Recreation 16051103-80056 5009394 7/29/2026 JENNIFER BUTLER 01 FLOATING SOUND BATH 07/12/26
409.50
16051103-80056 409.50
160 Recreation 16051103-80605 5009267 7/15/2026 WESTAIR GASES & EQUIPMENT, INC.
01 CYLINDER RENTAL CO2 1,418.29
160 Recreation 16051103-80605 5009267 7/15/2026 WESTAIR GASES & EQUIPMENT, INC.
01 CARBON DIOXIDE / WATER

PURIFICATION AGENTS
1,688.13
160 Recreation 16051103-80605 5009313 7/22/2026 WESTAIR GASES & EQUIPMENT, INC.
01 CARBON DIOXIDE / WATER

PURIFICATION AGENTS
1,832.32
160 Recreation 16051103-80605 5009369 7/29/2026 WESTAIR GASES & EQUIPMENT, INC.
01 CARBON DIOXIDE / WATER

PURIFICATION AGENTS
1,653.18
160 Recreation 16051103-80605 5009282 7/15/2026 HASA INC. 01 HASACHLOR / WATER

PURIFICATION AGENTS
2,758.25
160 Recreation 16051103-80605 5009282 7/15/2026 HASA INC. 01 MURIATIC ACID / WATER

PURIFICATION AGENTS
322.60
160 Recreation 16051103-80605 5009282 7/15/2026 HASA INC. 01 HASACHLOR / WATER

PURIFICATION AGENTS
3,552.58
160 Recreation 16051103-80605 5009335 7/22/2026 HASA INC. 01 HASACHLOR / WATER

PURIFICATION AGENTS
2,565.75
160 Recreation 16051103-80605 5009335 7/22/2026 HASA INC. 01 MURIATIC ACID / WATER

PURIFICATION AGENTS
277.04
160 Recreation 16051103-80605 5009385 7/29/2026 HASA INC. 01 HASACHLOR / WATER

PURIFICATION AGENTS
3,157.84
160 Recreation 16051103-80605 5009385 7/29/2026 HASA INC. 01 MURIATIC ACID / WATER

PURICATION AGENTS
167.26
16051103-80605 19,393.24
160 Recreation 16051107-80030 20019721 7/22/2026 PETTY CASH -

RECREATION
04 LAUNDRY SERVICES 35.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 51
160 Recreation 16051107-80030 20019721 7/22/2026 PETTY CASH -

RECREATION
04 LAUNDRY SERVICES 52.21
160 Recreation 16051107-80030 20019721 7/22/2026 PETTY CASH -

RECREATION
04 LAUNDRY SERVICES 30.00
160 Recreation 16051107-80030 20019721 7/22/2026 PETTY CASH -

RECREATION
04 LAUNDRY SERVICES 38.61
160 Recreation 16051107-80030 20019721 7/22/2026 PETTY CASH -

RECREATION
04 LAUNDRY SERVICES 30.00
16051107-80030 185.82
160 Recreation 16051107-80056 5009272 7/15/2026 ETHYANNE ANDRES 01 STRENGTH, BALANCE, & FLEX 06/01/26 - 06/29/26
400.40
160 Recreation 16051107-80056 5009272 7/15/2026 ETHYANNE ANDRES 01 STRENGTH, BALANCE, & FLEX 06/01/26 - 06/29/26
1,865.50
160 Recreation 16051107-80056 5009272 7/15/2026 ETHYANNE ANDRES 01 STRENGTH, BALANCE, & FLEX 06/03/26 - 06/24/26
478.80
160 Recreation 16051107-80056 5009272 7/15/2026 ETHYANNE ANDRES 01 STRETCH & RESTORE 06/02/26 - 06/30/26
1,143.10
160 Recreation 16051107-80056 5009272 7/15/2026 ETHYANNE ANDRES 01 STRENGTH CLINIC 06/06/26 - 06/27/26
235.20
160 Recreation 16051107-80056 5009272 7/15/2026 ETHYANNE ANDRES 01 PILATES PUMP 06/02/26 - 06/30/26
186.90
160 Recreation 16051107-80056 20019671 7/15/2026 MARGARET STARK 01 ZUMBA GOLD 06/02/26 - 06/30/26
461.30
160 Recreation 16051107-80056 20019671 7/15/2026 MARGARET STARK 01 ZUMBA GOLD 06/02/26 - 06/30/26
203.70
160 Recreation 16051107-80056 20019671 7/15/2026 MARGARET STARK 01 ZUMBA GOLD 06/06/26 - 06/27/26
138.60
160 Recreation 16051107-80056 20019677 7/15/2026 VANESSA LEE WILLIAMS 01 BALLROOM & SWING DANCING 06/03/26 - 06/24/26
604.80
160 Recreation 16051107-80056 5009393 7/29/2026 LISETTE ARCHERBARBER 01 SOUND BATH 07/17/26 193.20
160 Recreation 16051107-80056 20019694 7/15/2026 DAVID JENSON 02 LIVE-LOOPING DUO MUSIC PERFORMANCE @ JDSC
500.00
160 Recreation 16051107-80056 20019700 7/15/2026 MARIA DEL CARMEN

PEREZ TALAMANTES
01 WOMEN IN MEXICO
MURALISM 06/04/26 - 06/18/26
744.10
16051107-80056 7,155.60
160 Recreation 16051107-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 4,662.06 16051107-80100 4,662.06
160 Recreation 16051107-80580 20019721 7/22/2026 PETTY CASH -

RECREATION
01 KEYS 5.37
16051107-80580 5.37
160 Recreation 16051107-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
01 CLASS SUPPLIES 8.47
160 Recreation 16051107-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
01 PROGRAM SUPPLIES 20.48
160 Recreation 16051107-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
01 PROGRAM SUPPLIES 1.84
160 Recreation 16051107-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
01 PROGRAM SUPPLIES 27.49

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 52
160 Recreation 16051107-80595 20019721 7/22/2026 PETTY CASH -

RECREATION
01 PROGRAM SUPPLIES 4.31
16051107-80595 62.59
160 Recreation 16051108-80056 5009280 7/15/2026 JANICE BAKER 01 SURFING BLUE WAVE 06/29/26 - 07/02/26
1,803.20
160 Recreation 16051108-80056 5009280 7/15/2026 JANICE BAKER 02 SURFING BLUE WAVE 06/22/26 - 06/26/26
1,610.00
160 Recreation 16051108-80056 5009280 7/15/2026 JANICE BAKER 02 SURFING BLUE WAVE 06/15/26 - 06/19/26
869.40
160 Recreation 16051108-80056 5009333 7/22/2026 JANICE BAKER 01 SURFING CLASSES 07/06/26 - 07/10/26
1,932.00
160 Recreation 16051108-80056 5009382 7/29/2026 JANICE BAKER 02 SURFING 07/13/26 - 07/17/26 966.00 160 Recreation 16051108-80056 5009287 7/15/2026 LITTLE RASCALZ SOCCER SCHOOL INC.
04 SOCCER 05/06/26 - 06/24/26 644.00
160 Recreation 16051108-80056 5009287 7/15/2026 LITTLE RASCALZ SOCCER SCHOOL INC.
04 SOCCER 05/06/26 - 06/24/26 1,750.88
160 Recreation 16051108-80056 5009287 7/15/2026 LITTLE RASCALZ SOCCER SCHOOL INC.
04 SOCCER 05/06/26 - 06/24/26 1,932.00
160 Recreation 16051108-80056 5009287 7/15/2026 LITTLE RASCALZ SOCCER SCHOOL INC.
04 SOCCER 06/22/26 - 06/26/26 2,800.00
160 Recreation 16051108-80056 20019890 7/29/2026 CORONADO CHEER INC 04 CHEER SUMMER CAMP 07/06/26 - 07/10/26
4,032.00
160 Recreation 16051108-80056 5009293 7/15/2026 BORDERLINE

MANAGEMENT INC
01 CHAMPIONSHIP SHIRTS FOR

PROGRAM SUPPLIES
155.43
16051108-80056 18,494.91
180 Community 180-20250 20019760 7/22/2026 CALIFORNIA BUILDING

STANDARDS
CA BLDG STDS 2ND QTR 2026 1,044.00
180 Community 180-20250 20019817 7/22/2026 ONE-TIME VENDOR -

COMM DEV
REFUND PERMIT M2607-009 1.00
180-20250 1,045.00
180 Community 180-20270 20019817 7/22/2026 ONE-TIME VENDOR -

COMM DEV
REFUND PERMIT M2607-009 2.18
180-20270 2.18
180 Planning D 18040101-80042 5009339 7/22/2026 MAJORITY ADVISORS LLC CONSULTING SERVICES 07 0001
8,333.33
18040101-80042 8,333.33
180 Planning D 18040101-80055 20019891 7/29/2026 SOUTH ENVIRONMENTAL LLC.

05. 857-59 C AVE - HISTORIC

RESEARCH REPORT
6,605.00
180 Planning D 18040101-80055 20019891 7/29/2026 SOUTH ENVIRONMENTAL LLC.

05. 741 ALAMEDA BLVD -

HISTORIC RESEARCH REPORT
6,605.00
18040101-80055 13,210.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 53
180 Planning D 18040101-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 0.22
18040101-80571 0.22
180 Planning D 18040101-80650 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC

02. OFFICE SUPPLIES FOR
COMM DEV (60% PLANNING)

35.95 180 Planning D 18040101-80650 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC

02. OFFICE SUPPLIES FOR
COMM DEV (60% PLANNING)

46.67 180 Planning D 18040101-80650 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC

02. OFFICE SUPPLIES FOR
COMM DEV (60% PLANNING)

38.18 18040101-80650 120.80
180 Building D 18040102-41017 20019760 7/22/2026 CALIFORNIA BUILDING

STANDARDS
CA BLDG STDS 2ND QTR 2026

RETAINER
-104.40
18040102-41017 -104.40
180 Building D 18040102-45033 20019817 7/22/2026 ONE-TIME VENDOR -

COMM DEV
REFUND PERMIT M2607-009 189.39
18040102-45033 189.39
180 Building D 18040102-45038 20019817 7/22/2026 ONE-TIME VENDOR -

COMM DEV
REFUND PERMIT M2607-009 8.00
18040102-45038 8.00
180 Building D 18040102-80051 20019736 7/22/2026 ESGIL, LLC 01. PERMIT TECH SERVICES - JUNE 2026
4,480.00
18040102-80051 4,480.00
180 Building D 18040102-80210 20019752 7/22/2026 VERIZON WIRELESS 01 COMM DEV BLDG PHNS 203.61 180 Building D 18040102-80210 20019676 7/15/2026 AT&T MOBILITY, LLC COMM. DEV/BUILDING

CELLULAR PHONES

43.48 18040102-80210 247.09
180 Building D 18040102-80340 20019830 7/22/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMBURSEMENT -
SPRING 2026
1,426.53
180 Building D 18040102-80340 20019824 7/22/2026 ONE-TIME VENDOR -

TUITION

TUITION REIMBURSEMENT -
SPRING 2026
567.04
18040102-80340 1,993.57
180 Building D 18040102-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 0.88
18040102-80571 0.88

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 54
180 Building D 18040102-80650 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC

02. OFFICE SUPPLIES FOR
COMM DEV (40% BUILDING)

23.96 180 Building D 18040102-80650 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC

02. OFFICE SUPPLIES FOR
COMM DEV (40% BUILDING)

31.11 180 Building D 18040102-80650 20019885 7/29/2026 ODP BUSINESS

SOLUTIONS, LLC

02. OFFICE SUPPLIES FOR
COMM DEV (40% BUILDING)

25.45 18040102-80650 80.52
201 Highway Us 20132000-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 5.54 201 Highway Us 20132000-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 6.07 201 Highway Us 20132000-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 5.69 20132000-80030 17.30
201 Highway Us 20132000-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUN 26 10.36 201 Highway Us 20132000-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 10.36 201 Highway Us 20132000-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 10.36 20132000-80280 31.08
203 RMRA Dept. 20332000-80030 5009337 7/22/2026 YUNEX LLC PREVENATIVE SIGNAL MAINT;24-SS-ES-849;MAY 2026
1,085.00
203 RMRA Dept. 20332000-80030 5009337 7/22/2026 YUNEX LLC PREVENATIVE SIGNAL MAINT;24-SS-ES-849;MAY 2026
1,255.00
203 RMRA Dept. 20332000-80030 5009337 7/22/2026 YUNEX LLC PREVENATIVE SIGNAL MAINT;24-SS-ES-849;JUNE 2026
1,085.00
203 RMRA Dept. 20332000-80030 5009337 7/22/2026 YUNEX LLC PREVENATIVE SIGNAL MAINT;24-SS-ES-849;JUNE 2026
766.04
20332000-80030 4,191.04
210 Eng/Proj D 21030000-97520 5009372 7/29/2026 PSOMAS 26-PSO-074; PROF SVCS;5/29- 6/25;2026
4,481.92
21030000-97520 4,481.92
210 Eng/Proj D 21030000-98987 5009302 7/22/2026 KLEINFELDER, INC CAYS SEAWALL STAB & REPAIR;#24-KLF-025;JUNE 2026
3,729.75
210 Eng/Proj D 21030000-98987 20019855 7/29/2026 NINYO & MOORE, INC 26-N&M-037;ALLEY

REPLACEMENT &
REPAIRS;MAY 2026
298.75
210 Eng/Proj D 21030000-98987 5009372 7/29/2026 PSOMAS ALLEY PONDING @ 6TH;TSK 24- PSO-067;4/24-5/28;2026
1,855.00
210 Eng/Proj D 21030000-98987 5009372 7/29/2026 PSOMAS ALLEY PONDING @ 6TH;TSK24- PSO-067;5/29-6/25;2026
13,587.50
21030000-98987 19,471.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 55
215 Public Ser 21530000-98810 20019887 7/29/2026 WOOD RODGERS, INC. GATEWAY PROJECT PRF SVCS;JUNE 2026
931.14
21530000-98810 931.14
216 ART. 8 TDA 21633301-80030 5009305 7/22/2026 FLAGSHIP CRUISES EVENTS

01. PUBLIC COMMUTER FERRY
SERVICE - JUNE 2026
30,104.12
21633301-80030 30,104.12
220 Marina Ope 22054902-80030 20019637 7/15/2026 CALIFORNIA YACHT MARINA
01 SEMI-ANNUAL MGMT FEE
JAN-JUNE 26
20,743.15
220 Marina Ope 22054902-80030 20019637 7/15/2026 CALIFORNIA YACHT MARINA
MANAGEMENT FEE JUNE26 3,350.00
22054902-80030 24,093.15
240 Police Rid 24021104-80340 20019641 7/15/2026 US BANK (IMPAC GOVT

SRVCS/CAL-CARD

SITE USE FEE - RIDE TO LIVE
9/12
100.00
24021104-80340 100.00
240 Police Rid 24021104-80650 20019877 7/29/2026 OES GLOBAL INC CONES 1,975.90 24021104-80650 1,975.90
400 Capital Pr 40070000-97520 5009372 7/29/2026 PSOMAS 26-PSO-074; PROF SVCS;5/29- 6/25;2026
2,521.08
40070000-97520 2,521.08
400 Capital Pr 40070000-97540 20019670 7/15/2026 HUTH & ASSOCIATES STRAND WAY; .10HRS X $191;JUNE 2025

19.10 400 Capital Pr 40070000-97540 20019670 7/15/2026 HUTH & ASSOCIATES STRAND WAY; .5 HR X $191;SEPT 2025

95.50 400 Capital Pr 40070000-97540 20019670 7/15/2026 HUTH & ASSOCIATES STRAND WAY; .25HR X $191;JAN 2026

47.75 400 Capital Pr 40070000-97540 20019670 7/15/2026 HUTH & ASSOCIATES STRAND WAY;.25 HRS X $191;APRIL 2026

47.75 40070000-97540 210.10
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA LANE;2HRS X $191;MAY 2025
382.00
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA LN;3.5HRS X $191;JUNE 2025
668.50
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA LANE;1.5HRS X $191;JULY 2025
286.50
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA LANE;1.5HRS X $191;AUGUST 2025
286.50
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA;7HRS X $191;SEPT 2025
1,337.00

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 56
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA; 4HRS X $191;DECEMBER 2025
764.00
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA;7.5HRS X $191;JAN 2026
1,432.50
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA; 2.85HRS X $191;FEBRUARY 2026
544.35
400 Capital Pr 40070000-97630 20019670 7/15/2026 HUTH & ASSOCIATES ADELLA;1.4 HRS X $191;APRIL 2026
267.40
40070000-97630 5,968.75
400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST STREET;MAY 2025;2.25HRS X $191
429.75
400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST ST;1.75HRS X $191;JUNE 2025
334.25
400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST STREET;1.25HRS X $191;JULY 2025
238.75
400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST STREET;.5 HRS X $191;AUGUST 2025

95.50 400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST ST;1 HR X $191;SEPT 2025
191.00
400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST ST;2.5HRS X $191;DECEMBER 2025
477.50
400 Capital Pr 40070000-98020 20019670 7/15/2026 HUTH & ASSOCIATES FIRST ST;1 HR X $191;JAN 2026 191.00 40070000-98020 1,957.75
400 Capital Pr 40070000-98987 20019688 7/15/2026 OCMI, INC 26-OCM-002;PD LOCKER ROOM;JUNE 2026
3,645.00
400 Capital Pr 40070000-98987 5009395 7/29/2026 A.B HASHMI, INC 26-CO-EN-1111;CAYS FENCING CONS;JUNE 2026
102,406.96
40070000-98987 106,051.96
610 Wastewater 610-20220 20019899 7/29/2026 ONE-TIME VENDOR -

ENGINEERING
DEWATERING REFUND;1355
1ST STREET
15,594.76
610-20220 15,594.76
610 W/W Projec 61071000-97210 5009389 7/29/2026 JENNETTE COMPANY, INC
19-CO-ES-696;CONS OF
SEAPORT MANHOLE;FINAL PAY
APP
7,400.00
61071000-97210 7,400.00
610 W/W Projec 61071000-97770 5009371 7/29/2026 HARRIS & ASSOCIATES, INC
PARKER PUMP STATION;4/5-
6/30;2026
257,929.56
610 W/W Projec 61071000-97770 5009372 7/29/2026 PSOMAS PARKER PUMP STATION;MAY 29-JUNE 25;2026
4,235.00
610 W/W Projec 61071000-97770 5009376 7/29/2026 LAROC ENVIRONMENTAL LAROC; PARKER PUMP STATION;JUNE 2026
3,411.28
61071000-97770 265,575.84

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 57
610 W/W Projec 61071000-98987 20019855 7/29/2026 NINYO & MOORE, INC 26-N&M-037;ALLEY

REPLACEMENT &
REPAIRS;MAY 2026
298.75
61071000-98987 298.75
610 W/W Operat 61081000-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUN 26 41.55 610 W/W Operat 61081000-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 45.54 610 W/W Operat 61081000-80030 20019723 7/22/2026 VESTIS GROUP, INC. 01 MATS/TOWELS JUL 26 42.71 610 W/W Operat 61081000-80030 20019855 7/29/2026 NINYO & MOORE, INC 26-N&M-036;SEVENTH SEWER;GEOTECH;MAY 2026
6,125.25
610 W/W Operat 61081000-80030 5009275 7/15/2026 PALM ENGINEERING CONSTRUCTION CO.

POTC-EN-1076-2;E-F ALLEY
SEWER REPAIR;MAY 2026
32,011.35
610 W/W Operat 61081000-80030 5009277 7/15/2026 REPUBLIC SERVICES INC 05 SW-GRIT-SEWER/BAG SCRN 294.17 610 W/W Operat 61081000-80030 20019770 7/22/2026 TRADELINK

INTERNATIONAL
04 GOLF COURSE SNACK

GREASE TRAP SERVICE

95.00 610 W/W Operat 61081000-80030 20019770 7/22/2026 TRADELINK

INTERNATIONAL
04 FEAST & FAREWAY

INTERCEPTOR SVC
800.00
610 W/W Operat 61081000-80030 20019770 7/22/2026 TRADELINK

INTERNATIONAL
04 FEAST & FAREWAY SNACK

BAR GREASE TRAP SVC
300.00
610 W/W Operat 61081000-80030 5009381 7/29/2026 EWT HOLDINGS III CORP 13 CAYS PS BIOXIDE 6/19/26 3,511.79 610 W/W Operat 61081000-80030 5009332 7/22/2026 EWT HOLDINGS III CORP 13 CAYS PS BIOXIDE 6/26/26 2,988.15 610 W/W Operat 61081000-80030 5009332 7/22/2026 EWT HOLDINGS III CORP 13 CSTL CAMPUS BIOXIDE 6/19/26
2,984.53
610 W/W Operat 61081000-80030 5009332 7/22/2026 EWT HOLDINGS III CORP 13 PS 356C BIOXIDE 6/26/26 711.76 610 W/W Operat 61081000-80030 5009332 7/22/2026 EWT HOLDINGS III CORP 13 PS B BIOXIDE 6/26/26 2,135.95 610 W/W Operat 61081000-80030 5009381 7/29/2026 EWT HOLDINGS III CORP 13 CSTL CAMPUS BIOXIDE 7/2/26
2,455.93
61081000-80030 54,543.68
610 W/W Operat 61081000-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 402.89 61081000-80100 402.89
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 1981 STRAND WAY 5/9-
6/26/26
6,639.84
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 100 CORONADO CAYS BLVD 1,823.51
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 ELEC 5/15-6/14/26 10,090.34
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 1128 G AVE 10.83
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 307 OCEAN BLVD 104.54
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 299 1ST ST 40.84

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 58
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 800 CORONADO AVE 936.87
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 800 CORONADO AVE 26.69
610 W/W Operat 61081000-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
ELEC SVC 5/29-6/26/26 2,893.62
61081000-80110 22,567.08
610 W/W Operat 61081000-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 299 FIRST ST 98.55
610 W/W Operat 61081000-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 100 CORONADO CAYS BLVD 53.23
610 W/W Operat 61081000-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 1038 PINE ST 34.30
610 W/W Operat 61081000-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 99 TRINIDAD BND IRRG 34.30
610 W/W Operat 61081000-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 780 CORONADO AVE 1,606.92
610 W/W Operat 61081000-80112 20019835 7/29/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 WATER 6/6-7/8/26 HYDRANT
METER 2
475.20
610 W/W Operat 61081000-80112 20019835 7/29/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 WATER 6/6-7/8 101 B AVE 440.87
610 W/W Operat 61081000-80112 20019835 7/29/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 WATER 6/6-7/8/26 HYDRANT
METER 8
558.28
610 W/W Operat 61081000-80112 20019835 7/29/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 WATER 6/6-7/8/26 HYDRANT
METER
722.48
610 W/W Operat 61081000-80112 20019835 7/29/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 WATER 5/30-6/30 1201 1/2

FIRST ST
2,174.92
61081000-80112 6,199.05
610 W/W Operat 61081000-80130 20019722 7/22/2026 LOS ANGELES TRUCK

CENTERS, LLC
01 UNIT #6-1R PARTS 458.68
610 W/W Operat 61081000-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
610 W/W Operat 61081000-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
610 W/W Operat 61081000-80130 20019879 7/29/2026 AMAZON.COM SALES, INC 01 GENERATOR 5,278.69 610 W/W Operat 61081000-80130 20019674 7/15/2026 SAN DIEGO MOTORSPORTS, INC.

WWO GEN REPAIR 794.91
610 W/W Operat 61081000-80130 20019813 7/22/2026 CALPORTLAND COMPANY 01 CONCRETE/WASATE BINS 1,056.56 61081000-80130 7,649.84
610 W/W Operat 61081000-80132 5009299 7/22/2026 BARRETT ENGINEERED PUMPS, INC.
03 FLOATS FOR PINE

DIVERTER
1,508.81
610 W/W Operat 61081000-80132 5009299 7/22/2026 BARRETT ENGINEERED PUMPS, INC.
03 CIRCUIT BOARD FOR PINE

DIVERTER
118.53
610 W/W Operat 61081000-80132 20019732 7/22/2026 CALMAT CO. 01 DG WASTEBINS 413.96 610 W/W Operat 61081000-80132 20019732 7/22/2026 CALMAT CO. 01 DG WASTEBINS 429.51 610 W/W Operat 61081000-80132 20019732 7/22/2026 CALMAT CO. 01 DG/WASTEBINS 205.16 610 W/W Operat 61081000-80132 20019737 7/22/2026 CITIBANK, N.A. 01 MATERIALS CONCRETE FORMS
605.52

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 59
610 W/W Operat 61081000-80132 5009309 7/22/2026 W.W. GRAINGER, INC 01 NEW OUTLET FOR SUMP

BUMP TRANSBAY
789.16
610 W/W Operat 61081000-80132 20019678 7/15/2026 WINSUPPLY S SAN DIEGO CA CO.
.02 VALVE VAULT 429.03
610 W/W Operat 61081000-80132 20019678 7/15/2026 WINSUPPLY S SAN DIEGO CA CO.
.02 VALVE VAULT 235.98
61081000-80132 4,735.66
610 W/W Operat 61081000-80135 5009307 7/22/2026 WESTFLEX, INC. 01 24" FLANGE GASKET

TRANSBAY
412.25
610 W/W Operat 61081000-80135 5009306 7/22/2026 WESTFLEX, INC. 01 GASKETS 116.41 610 W/W Operat 61081000-80135 5009367 7/29/2026 W.W. GRAINGER, INC 02 SCRUBBER FAN GOLF CLUB HOUSE
410.43
610 W/W Operat 61081000-80135 20019682 7/15/2026 EL DORADO COATINGS, INC.
01 POWDER COAT FITTING

TRANSBAY
185.00
610 W/W Operat 61081000-80135 20019701 7/15/2026 PINNACLE INDUSTRIAL SUPPLY, INC.
01 FLANGES FOR 24" BYPASS 580.29
610 W/W Operat 61081000-80135 20019701 7/15/2026 PINNACLE INDUSTRIAL SUPPLY, INC.
01 PARTS & FITTING FOR

BYPASS VALVE GLORIETTA
624.44
610 W/W Operat 61081000-80135 20019701 7/15/2026 PINNACLE INDUSTRIAL SUPPLY, INC.
01 FITTING FOR 24" FLANGE

TRANSBAY
114.92
610 W/W Operat 61081000-80135 20019815 7/22/2026 PELL MELL SUPPLY 01 BOLTS FOR CENTRAL

BEACH/GLORIETTA VALVES
327.99
610 W/W Operat 61081000-80135 20019815 7/22/2026 PELL MELL SUPPLY 01 BOLTS FOR CENTRAL

BEACH/GLORIETTA VALVES
317.12
610 W/W Operat 61081000-80135 20019815 7/22/2026 PELL MELL SUPPLY 01 BOLTS FOR CENTRAL

BEACH/GLORIETTA VALVES
136.70
61081000-80135 3,225.55
610 W/W Operat 61081000-80210 20019771 7/22/2026 AT&T (CALNET 3) 01 9391033613 WWO 6.89 610 W/W Operat 61081000-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 04 CELL PH JUN 2026 706.82 61081000-80210 713.71
610 W/W Operat 61081000-80280 20019723 7/22/2026 VESTIS GROUP, INC. 19.82 610 W/W Operat 61081000-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 19.85 610 W/W Operat 61081000-80280 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORMS JUL 26 19.85 61081000-80280 59.52
610 W/W Operat 61081000-80340 20019724 7/22/2026 CWEA 02 MBRSHIP RENEWAL FY26-27 251.00 610 W/W Operat 61081000-80340 20019724 7/22/2026 CWEA 02 JASON SEVIER 337169 CERT RENEWAL FY26-27
128.00
61081000-80340 379.00
610 W/W Operat 61081000-80530 20019862 7/29/2026 DISCOUNT SPECIALTY

CHEMICALS
01 DRAIN CLEANER AND

GRAFFTI REMOVER
533.45
61081000-80530 533.45

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 60
610 W/W Operat 61081000-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 3,193.20
610 W/W Operat 61081000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 178.70
610 W/W Operat 61081000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 119.83
61081000-80571 3,491.73
610 W/W Operat 61081000-80575 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 147.43 610 W/W Operat 61081000-80575 20019733 7/22/2026 CORONADO HARDWARE 01 WATER SPRAYER 64.64 610 W/W Operat 61081000-80575 20019733 7/22/2026 CORONADO HARDWARE 01 MATERIALS 50.86 610 W/W Operat 61081000-80575 20019737 7/22/2026 CITIBANK, N.A. 01 MATERIALS 517.62 610 W/W Operat 61081000-80575 5009262 7/15/2026 W.W. GRAINGER, INC 01 CUT OFF WHEEL 6.57 610 W/W Operat 61081000-80575 5009262 7/15/2026 W.W. GRAINGER, INC 01 GRINDER WHEELS 13.12 610 W/W Operat 61081000-80575 5009309 7/22/2026 W.W. GRAINGER, INC 01 ELECTRICAL SUPPLIES 118.78 610 W/W Operat 61081000-80575 20019755 7/22/2026 THE SHERWIN-WILLIAMS CO.
01 GREEN PAINT TRANSBAY

HATCHES
242.44
610 W/W Operat 61081000-80575 20019647 7/15/2026 DIXIELINE PRO BUILD 01 WASTE BIN AREA 360.08 61081000-80575 1,521.54
610 W/W Operat 61081000-80650 20019733 7/22/2026 CORONADO HARDWARE 02 TIPS FOR IMPACT GUN 19.37 610 W/W Operat 61081000-80650 20019733 7/22/2026 CORONADO HARDWARE 02 SUPER GLUE 11.84 610 W/W Operat 61081000-80650 5009262 7/15/2026 W.W. GRAINGER, INC 02 BATTERIES 176.04 610 W/W Operat 61081000-80650 20019667 7/15/2026 PTD ENTERPRISE INC 04 LAUNDRY JUN 2026 862.75 610 W/W Operat 61081000-80650 20019791 7/22/2026 AMAZON.COM SALES, INC 02 DESK ORGANIZER 18.41 610 W/W Operat 61081000-80650 20019791 7/22/2026 AMAZON.COM SALES, INC 02 COMPUTER MONITOR

BRACKETS
110.22
610 W/W Operat 61081000-80650 20019879 7/29/2026 AMAZON.COM SALES, INC 02 OFFICE SUPPLIES 18.31 610 W/W Operat 61081000-80650 5009387 7/29/2026 BAMKO, LLC 04 CAPS FOR WWO/SD CREW 728.47 610 W/W Operat 61081000-80650 20019809 7/22/2026 BLUETRITON BRANDS INC
02 WATER-WWO-1477 78.95
61081000-80650 2,024.36
610 W/W Operat 61081000-90040 5009256 7/15/2026 HAAKER EQUIPMENT

COMPANY,INC
01 CAMERA CABLE 444.74
610 W/W Operat 61081000-90040 5009256 7/15/2026 HAAKER EQUIPMENT

COMPANY,INC
01 CAMERA PARTS 501.04
610 W/W Operat 61081000-90040 5009256 7/15/2026 HAAKER EQUIPMENT

COMPANY,INC
01 CAMERA ATTACHMENTS 747.79
610 W/W Operat 61081000-90040 5009256 7/15/2026 HAAKER EQUIPMENT

COMPANY,INC
01 CAMERA PARTS 289.40
610 W/W Operat 61081000-90040 5009309 7/22/2026 W.W. GRAINGER, INC 02 CONFINED SPACE EQUIP 2,300.91

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 61
610 W/W Operat 61081000-90040 5009309 7/22/2026 W.W. GRAINGER, INC 02 CSE TRIPOD 2,261.23 610 W/W Operat 61081000-90040 5009309 7/22/2026 W.W. GRAINGER, INC 02 CFS WINCH 3,029.25 610 W/W Operat 61081000-90040 5009309 7/22/2026 W.W. GRAINGER, INC 02 CFS PULLEY CARABINER 619.06 610 W/W Operat 61081000-90040 20019876 7/29/2026 MULTIQUIP INC 03 3" PUMPS 5,292.67 61081000-90040 15,486.09
610 W/W Operat 61081000-90055 5009260 7/15/2026 WESTFLEX, INC. 01 HOSE FITTINGS 232.47 610 W/W Operat 61081000-90055 20019879 7/29/2026 AMAZON.COM SALES, INC 01 SOCKET ADAPTERS 87.99 610 W/W Operat 61081000-90055 20019816 7/22/2026 FERGUSON US

HOLDINGS, INC
01 MECHANICAL PLUG 128.64
61081000-90055 449.10
620 G/C Operat 62082000-70033 20019616 7/15/2026 VESTIS GROUP, INC. 01 UNIFORM SERVICES 204.71 620 G/C Operat 62082000-70033 20019616 7/15/2026 VESTIS GROUP, INC. 01 UNIFORM SERVICES 204.71 620 G/C Operat 62082000-70033 20019831 7/29/2026 VESTIS GROUP, INC. 01 UNIFORM SERVICES 204.71 62082000-70033 614.13
620 G/C Operat 62082000-80030 20019622 7/15/2026 J&S COMMERCIAL SERVICES, INC.
04 POWER VACUUM SWEEP

DRIVEWAYS & PARKING LOTS
501.28
620 G/C Operat 62082000-80030 5009314 7/22/2026 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE
SERVICES @ GOLF
175.00
620 G/C Operat 62082000-80030 5009314 7/22/2026 AMBIUS (J.C. EHRLICH CO., INC.)
01 PLANTS MAINTENANCE
SERVICES @ GOLF
615.43
62082000-80030 1,291.71
620 G/C Operat 62082000-80031 20019640 7/15/2026 THE TORO COMPANY 01 IRRIGATION COMPUTER 235.00 62082000-80031 235.00
620 G/C Operat 62082000-80100 20019723 7/22/2026 VESTIS GROUP, INC. 01 UNIFORM SERVICES 204.71 620 G/C Operat 62082000-80100 5009268 7/15/2026 CARLOS JANITORIAL

SERVICE
01 JANITORIAL SERVICES 850.00
620 G/C Operat 62082000-80100 5009370 7/29/2026 CARLOS JANITORIAL

SERVICE
01 JANITORIAL SERVICES @
GOLF
855.00
62082000-80100 1,909.71
620 G/C Operat 62082000-80110 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 ELEC 1109 GLORIETTA BLVD 06/16/26 - 07/15/26
609.26
620 G/C Operat 62082000-80110 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 ELEC 409 GLORIETA BLV 06/16/26 - 07/15/26
657.47
620 G/C Operat 62082000-80110 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 ELEC 1307 GLORIETA BLV 06/16/26 - 07/15/26
425.44
620 G/C Operat 62082000-80110 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 ELEC 735 GLORIETA BLV 06/16/26 - 07/15/26
1,446.11

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 62
620 G/C Operat 62082000-80110 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 ELEC 511 GLORIETTA BLVD 06/16/26 - 07/15/26

32.42 620 G/C Operat 62082000-80110 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 2000 VISALIA ROW HM1 06/16/26 - 07/15/26
2,842.58
62082000-80110 6,013.28
620 G/C Operat 62082000-80111 20019848 7/29/2026 SDG&E-(GOLF ACCT) 01 GAS 2000 VISALIA ROW 06/16/26 - 07/15/26
191.78
62082000-80111 191.78
620 G/C Operat 62082000-80112 20019729 7/22/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 635 GLORIETTA BLVD
06/10/26 - 07/08/26
246.72
620 G/C Operat 62082000-80112 20019729 7/22/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 509 GLORIETTA BLVD
06/06/26 - 07/08/26
225.50
620 G/C Operat 62082000-80112 20019729 7/22/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 755 GLORIETTA BLVD
06/06/26 - 07/08/26
1,434.10
620 G/C Operat 62082000-80112 20019729 7/22/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 1101 GLORIETTA BLVD IRRIG
06/06/26 - 07/08/26
33,793.62
620 G/C Operat 62082000-80112 20019729 7/22/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 425 GLORIETTA BLVD IRRIG
06/06/26 - 07/08/26
38,443.17
620 G/C Operat 62082000-80112 20019729 7/22/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 2000 VISALIA ROW 6IN FIRE
07/09/26 - 08/07/26
100.14
620 G/C Operat 62082000-80112 20019836 7/29/2026 CAL-AM WATER (GOLF

ACCOUNT)
01 635 GLORIETTA BLVD IRRIG
06/06/26 - 07/08/26
101,267.94
62082000-80112 175,511.19
620 G/C Operat 62082000-80134 20019635 7/15/2026 TURF STAR, INC 01 IRIGATION PARTS 663.29 620 G/C Operat 62082000-80134 20019689 7/15/2026 TURF CONTROL, LLC 03 NOZZLES FOR SPRINKLERS 984.50 62082000-80134 1,647.79
620 G/C Operat 62082000-80210 20019793 7/22/2026 CHARTER

COMMUNICATIONS

HOLDINGS, LLC
02 1845 STRAND WAY GOLF
PHONE 07/01/26 - 07/31/26
2,361.30
620 G/C Operat 62082000-80210 20019807 7/22/2026 AT&T MOBILITY II, LLC. 02 CELLPHONE FEES JUNE 26 481.03 62082000-80210 2,842.33
620 G/C Operat 62082000-80340 20019721 7/22/2026 PETTY CASH -

RECREATION
03 MISC SUPPLIES 47.70
620 G/C Operat 62082000-80340 20019721 7/22/2026 PETTY CASH -

RECREATION
03 MISC SUPPLIES 67.90
620 G/C Operat 62082000-80340 20019721 7/22/2026 PETTY CASH -

RECREATION
03 MISC SUPPLIES 93.26
62082000-80340 208.86
620 G/C Operat 62082000-80570 20019721 7/22/2026 PETTY CASH -

RECREATION
01 MILAGES FOR PICKUP

CUTTING UNITS

36.25 620 G/C Operat 62082000-80570 20019629 7/15/2026 R&R PRODUCTS

COMPANY
01 SEAT COVER FOR MOWER 54.90

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 63
620 G/C Operat 62082000-80570 20019845 7/29/2026 R&R PRODUCTS

COMPANY
01 PARTS FOR TRACTOR
REPAIR
1,581.61
62082000-80570 1,672.76
620 G/C Operat 62082000-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 DIESEL 1,002.41
620 G/C Operat 62082000-80571 5009291 7/15/2026 MANSFIELD ENERGY CORP.
01 FUEL JUN 2026 404.63
620 G/C Operat 62082000-80571 5009345 7/22/2026 MANSFIELD ENERGY CORP.
01 DIESEL 1,643.88
620 G/C Operat 62082000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY26A 4.12
620 G/C Operat 62082000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.
01 DIESEL 1,293.71
620 G/C Operat 62082000-80571 5009392 7/29/2026 MANSFIELD ENERGY CORP.

FUEL APR 26 7.91
62082000-80571 4,356.66
620 G/C Operat 62082000-80575 20019631 7/15/2026 WILBUR FAMILY

HOLDINGS, INC
02 POND TREATMENT

PRODUCT
1,498.97
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
01 FERTILIZER 501.85
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
02 SEEDS 145.00
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
01 MICRO NUTRIENT 245.05
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
02 COPPER SULFATE

CRYSTALS
320.02
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
01 FERTILIZER 2,344.33
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
03 WETTING AGENTS 2,967.00
620 G/C Operat 62082000-80575 20019750 7/22/2026 WILBUR FAMILY

HOLDINGS, INC
01 FERTILIZERS 660.25
62082000-80575 8,682.47
620 G/C Operat 62082000-80577 20019869 7/29/2026 P W GILLIBRAND CO., INC. 02 BUNKER & TEE MIX SAND 3,343.69 62082000-80577 3,343.69
620 G/C Operat 62082000-80620 20019652 7/15/2026 PAR WEST TURF

SERVICES, INC
01 SIGNS 770.59
62082000-80620 770.59
620 G/C Operat 62082000-80750 20019789 7/22/2026 PRESTIGIOUS TURF &

LANDSCAPE SOLUTIONS
01 LEVEL AND SOD 11 NEAR
STREET
21,927.36
620 G/C Operat 62082000-80750 20019810 7/22/2026 TYFCO LLC 01 PLANTINGS 397.11 62082000-80750 22,324.47

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 64
630 S/D - Proj 63073000-98987 5009372 7/29/2026 PSOMAS ACACIA WY STRM DRAIN;TASK 24-PSO-06;4/24-5/28;2026
262.50
63073000-98987 262.50
630 S/D Dept. 63083000-45910 20019817 7/22/2026 ONE-TIME VENDOR -

COMM DEV
REFUND PERMIT M2607-009 84.00
63083000-45910 84.00
630 S/D Operat 63083301-80030 5009277 7/15/2026 REPUBLIC SERVICES INC 03 SW-GRIT-SEWER/BAG SCRN 294.18 630 S/D Operat 63083301-80030 5009296 7/15/2026 SCA OF CA, LLC STREET SWEEPING JUN 2026 17,769.50 63083301-80030 18,063.68
630 S/D Operat 63083301-80100 20019778 7/22/2026 T & T JANITORIAL, INC. 01 JANITORIAL JUN 2026 46.84 63083301-80100 46.84
630 S/D Operat 63083301-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 800 CORONADO AVE 936.88
630 S/D Operat 63083301-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
01 800 CORONADO AVE 26.70
630 S/D Operat 63083301-80110 20019747 7/22/2026 SDG&E-(PUBLIC

SERVICES ACCT)
ELEC SVC 5/29-6/26/26 2,531.57
63083301-80110 3,495.15
630 S/D Operat 63083301-80112 20019728 7/22/2026 CAL-AM WATER (PUBLIC

SERVICES ACCT)
01 780 CORONADO AVE 1,606.92
63083301-80112 1,606.92
630 S/D Operat 63083301-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
630 S/D Operat 63083301-80130 5009263 7/15/2026 COUNTY OF SAN DIEGO, RCS
PUB SVS RADIO 30.50
630 S/D Operat 63083301-80130 5009349 7/22/2026 SUPER PRODUCTS LLC 01 FITTING FOR JETTER

TRAILER HOSE
205.99
63083301-80130 266.99
630 S/D Operat 63083301-80210 20019857 7/29/2026 AT&T 01 HIWATER PERIOD 1 32.40 63083301-80210 32.40
630 S/D Operat 63083301-90040 20019876 7/29/2026 MULTIQUIP INC 01 3" PUMPS 5,292.68 63083301-90040 5,292.68

FUND BUDGET UNITACCOUNT
CHECK
NUMBER
CHECK
DATE

NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting
August 18, 2026 Item 4.b
August 18, 2026 City of Coronado Page 65
June 16, 2026 City of Coronado

Special Closed Session - Minutes of the City of Coronado City Council/ The City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
June 16, 2026 03:00 PM
Coronado City Hall Council Chamber
1825 Strand Way
Coronado, California 92118
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.

Present: Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Also Present: City Manager Friend, City Attorney Canlas, and City Clerk Holian

1. CALL TO ORDER AND ROLL CALL
The Special Meeting of the City Council was called to order at 3:08 p.m. on June 16, 2026 in the City Council Chamber at City Hall with Mayor Duncan presiding.

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
a. One (1) of Potential Case(s)
No reportable action.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
a. Clements v. City of Coronado
Case No. ADJ12058155
No reportable action.

4. ORAL COMMUNICATIONS
None.

Item 4.c
August 18, 2026 City of Coronado Page 66
June 16, 2026 City of Coronado

5. ADJOURNMENT
Closed Session adjourned at 4:03 p.m.

APPROVED:

John D. Duncan, Mayor of the
City of Coronado
ATTEST:

Kelsea Holian, City Clerk of the
City of Coronado
Item 4.c
August 18, 2026 City of Coronado Page 67
June 16, 2026 City of Coronado

Minutes of the City of Coronado City Council/
The City of Coronado Acting as the Successor Agency to the Community Development Agency of the City of Coronado
June 16, 2026 04:00 PM
Coronado City Hall Council Chamber
1825 Strand Way
Coronado, California 92118
Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting.

Present: Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Also Present: City Manager Friend, City Attorney Canlas, and City Clerk Holian

1. CALL TO ORDER AND ROLL CALL
The Regular Meeting of the City Council was called to order at 4:07 p.m. on June 16, 2026, in the City Council Chamber at City Hall with Mayor Duncan presiding.

2. PLEDGE OF ALLEGIANCE
Mayor Duncan led the Pledge of Allegiance.

3. PRESENTATIONS

4. CONSENT CALENDAR
Mila Albertson provided comments regarding the purchase price for the property proposed for acquisition under Item 4j.

Tina Friend, City Manager, responded that the City obtained an appraisal and that the purchase price reflected the appraised value.

Councilmember Downey disclosed that she owns property located within 1,000 feet, but not within 500 feet, of the property proposed for acquisition under Item 4j, and stated that she had completed the required analysis and had no conflict of interest in voting on the item.

Item 4.c
August 18, 2026 City of Coronado Page 68
June 16, 2026 City of Coronado

Lorraine Eden Hermann provided comments regarding ocean water quality following recent storms in Tijuana and in support of Item 8c.

Motion made by: Councilmember Downey
Seconded by: Mayor Duncan
Approve the Consent Calendar with the addition of Item 8c.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried

4.a Approval of Reading by Title and Waiver of Reading in Full of Ordinances on This Agenda
Approve the reading by title and waive the reading in full of all Ordinances on the agenda.

4.b Approve Warrants Certified by Treasurer as Correct and Budget-Compliant for FY 2025-26
Approve the Warrants as certified by the City/Agency Treasurer.

4.c Approval of the Minutes of June 2, 2026 Regular, Special and Closed Session Meetings
Approve the Minutes of June 2 2026 Regular, Special and Closed Session Meetings.

4.d Authorize the City Manager to Execute a Third Amendment to the Professional Services Agreement No. 2022-PS-PSE-1119 With Huth & Associates for Undergrounding Project Support in an Additional Amount up to $50,000 Authorize the City Manager to execute the third amendment to professional services agreement No. 2022-PS-PSE-1119 with Huth & Associates for project management support for utilities undergrounding and other special projects, in an additional amount up to $50,000.

4.e Resolution Extending a Local Emergency Due to the Discovery of Caulerpa prolifera in the Coronado Cays
Adopt Resolution 2026-44 to extend the declaration of local emergency due to the discovery of Caulerpa prolifera.

Item 4.c
August 18, 2026 City of Coronado Page 69
June 16, 2026 City of Coronado

4.f Adoption of an Ordinance to Amend Coronado Municipal Code Tile 1, Chapter

1.08.030(b) and Repeal and Replace Municipal Code Title 1, Chapter 1.08.070, Enforcement Through Administrative Abatement
Adopt Ordinance 2026-05 to amend Coronado Municipal Code Title 1, Chapter

1.08.030(B) and repeal and replace Coronado Municipal Code Title 1, Chapter 1.08.070, Enforcement through Administrative Abatement.

4.g

4.h

4.i

4.j
Filing of the Treasurer’s Reports on Investments for the City and the Successor Agency to the Community Development Agency for the City of Coronado for the Quarter Ending March 31, 2026
Examine the quarterly reports on investments and direct them to be filed.

Authorize the City Manager to Execute a Ten- (10) Year Agreement with Stryker Medical for Participation in the ALS360 Equipment Lease Program in an Amount not to Exceed $3,216,811
Authorize the City Manager to execute an agreement with Stryker Medical for participation in the ALS360 Equipment Lease Program for an initial term of five (5) years, with option to renew for an additional five (5) year term in an amount not to exceed $3,216,811.

Approval of As-Needed Architectural Professional Services with Architects Mosher Drew, HGW Architecture, Safdie Rabines Architects, and Platt/Whitelaw Architects, Inc., for an Initial Three-Year Term

1. Authorize the City Manager to award and execute professional services agreements for as-needed architectural services to Architects Mosher Drew, HGW Architecture, Safdie Rabines Architects, and Platt/Whitelaw Architects, Inc., for an initial three-year term in accordance with Coronado Municipal Code 8.05.020 (D). in a form approved by the City Attorney, and to execute task/change orders within the Capital Improvement Program and department operating budgets; and

2. Authorize the City Manager to execute future renewal options for years four and five of the agreement, if necessary.

Authorization for the City Manager to Execute a Purchase and Sale Agreement to Acquire the Real Property located at 213 Orange Avenue for an Affordable Housing Project; and Authorize a Budget Amendment and Appropriation.

Authorize the City Manager to execute a purchase and sale agreement to acquire 213 Orange Avenue for $4,840,000; authorize a budget amendment and appropriation from the General Fund for the purchase price of $4,840,000; and direct staff to return with options regarding a new affordable housing project.

Item 4.c
August 18, 2026 City of Coronado Page 70
June 16, 2026 City of Coronado

5. ORAL COMMUNICATIONS
Councilmember Downey provided comments regarding the Fourth of July Patriotic Home Front judging and encouraged residents to enter.

Michelle Bailey provided comments regarding animal welfare, signage reminding residents to pick up after their dogs, and the animal mayor race.

Mila Albertson provided comments regarding the requirement to register in advance to address the City Council and also provided comments thanking Councilmembers for submitting written interagency reports.

Todd Little, Executive Director, Discover Coronado, provided comments regarding the officers elected by the Discover Coronado advisory board for fiscal year 2027.

Jamie Hartnett, Coronado Fourth of July, provided comments regarding the July 4, 2026 celebration and the need for volunteers and sponsors.

Ella Mathis provided comments regarding a community forum on shoreline preservation to be held June 17, 2026.

Lorraine Eden Hermann provided comments regarding light from the pool lighting entering residences on the 1800 block of the Shores buildings and requesting that the lights be aimed downward, and also provided comments regarding the closure of the Village Theatre.

James Murphy provided comments regarding the sale of liquor at the new gas station and associated conditions in his neighborhood.

6. CITY MANAGER/EXECUTIVE DIRECTOR

7. PUBLIC HEARINGS

8. GENERAL BUSINESS

8.a Council Reports on Interagency Assignments
Councilmember Downey reported on her interagency assignment on Metropolitan Transit System Board of Directors.

Mayor Duncan provided comments regarding NASCAR event, and reported on his interagency assignment on SANDAG Executive, Air Pollution Control District Board, and SANDAG Board of Directors meetings.

8.b Review and Allocate the Fiscal Year 2026-27 Community Grant Program Awards
Kelli Maples, Senior Management Analyst, presented the staff report utilizing a PowerPoint.

Mayor Duncan asked for confirmation that no organization applying for a mini grant was Item 4.c
August 18, 2026 City of Coronado Page 71
June 16, 2026 City of Coronado

also applying for a renewal consideration grant. Ms. Maples confirmed that there was no crossover.

Rena Clancy, Coronado Chamber of Commerce, provided comments regarding the organization’s services and purpose for seeking grant funding.

Kelly Kindorf, Coronado Floral Association, provided comments regarding the organization’s services and purpose for seeking grant funding, and noted that the Association is requesting that its grant remain at its current level following a reduction in contract expenses.

Jamie Hartnett, Coronado Fourth of July, provided comments regarding the organization’s services and purpose for seeking grant funding.

Vickie Stone, Coronado Historical Association, provided comments regarding the organization’s services and purpose for seeking grant funding.

Merridee Book, Coronado Island Film Festival, provided comments regarding the organization’s services and purpose for seeking grant funding, and requested full funding and consideration of any additional funding available.

Jack Kennedy, Coronado Philharmonia Orchestra, provided comments regarding the organization’s services and purpose for seeking grant funding, and requested an additional $10,000 to support free community chamber concerts and in-school educational recitals.

Dave Landon, Emerald Keepers, provided comments regarding the organization’s services and purpose for seeking grant funding.

Captain Jeff Ley, KMAC Foundation for Accessible Sailing, provided comments regarding the organization’s services and purpose for seeking grant funding.

Colleen Kollar Smith, Lamb’s Players Theatre, provided comments regarding the organization’s services and purpose for seeking grant funding, and introduced the incoming leadership team.

Chris Merwin, Memorial Day Ceremony Planning Committee, provided comments regarding the organization’s services and purpose for seeking grant funding.

Catherine Marshall, Musica Vitale, provided comments regarding the organization’s services and purpose for seeking grant funding.

Shelby Condrey, Musica Vitale, provided comments regarding the organization’s financial position.

Nettie Pletcher, Anchor Booster Club, provided comments regarding the organization’s services and purpose for seeking grant funding.

Item 4.c
August 18, 2026 City of Coronado Page 72
June 16, 2026 City of Coronado

Alec Bagin, Community Connection Center, provided comments regarding the organization’s services and purpose for seeking grant funding. Mayor Duncan asked how the requested $15,000 would be spent. Mr. Bagin responded that the funds would support quarterly meetings and an appreciation event for those who have assisted Ukrainians.

Marc Caro-Wilcox, Coronado Community Theater, operating as Coronado Playhouse, provided comments regarding the organization’s services and purpose for seeking grant funding.

Judy Weisman, Coronado Hospital Foundation, provided comments regarding the organization’s services and purpose for seeking grant funding.

Linda Edison, COSA Foundation, provided comments regarding the organization’s services and purpose for seeking grant funding.

Matthew Herron, Crown City Water Polo, appearing with Dave Troop and Sarah Berta, provided comments regarding the organization’s services and purpose for seeking grant funding. Mayor Duncan asked whether any funds had been raised to date. Mr. Herron responded that no funds had been raised and that pledges and payments would begin to be accepted on July 3, 2026.

Greg Curtin, PAWS of Coronado, appearing with Jackie Williams, provided comments regarding the organization’s services and purpose for seeking grant funding.

Jordan Coburn, So Say We All, provided comments regarding the organization’s services and purpose for seeking grant funding. Councilmember Downey asked whether the show would seek Coronado storytellers rather than participants from across the bay. Ms.

Coburn responded that all marketing and outreach would be centered in Coronado, that participation is first come, first served with no application process, and that participants from outside Coronado would not be excluded.

Jim O’Connell, South County Economic Development Council, provided comments regarding the organization’s services and purpose for seeking grant funding.

David Schmidt, Storytellers of San Diego, appearing with Marilyn McPhee, provided comments regarding the organization’s services and purpose for seeking grant funding.

Angie DeJarnet, Steps Foundation, provided comments regarding the organization’s services and purpose for seeking grant funding.

Barry Toomes, Westwind Brass, appearing with Steve Dillard, provided comments regarding the organization’s services and purpose for seeking grant funding. Mr. Dillard provided a brief musical demonstration.

Mayor Duncan called for a recess at 6:07 p.m. Council reconvened at 6:22 p.m.

Mercedes Smith provided comments supporting Musica Vitale’s grant request.

Item 4.c
August 18, 2026 City of Coronado Page 73
June 16, 2026 City of Coronado

Catherine Baker, Coronado Junior Arts League, provided comments regarding the organization’s services and purpose for seeking grant funding, requested special consideration and $30,000 in grant funding, and stated that she missed the application deadline because she initially planned to place the program on hiatus while relocating overseas.

Sachi Baker provided comments supporting the Coronado Junior Arts League and in support of its grant request.

Alexandra Murillo, incoming Chair of the Coronado Junior Arts League, provided comments supporting its grant request.

Arlene Ventimiglia, COSA Foundation, provided comments regarding a newly identified need for a replacement soundboard at an anticipated cost of between $5,000 and $8,000, discovered after the grant application was submitted, and requested that the City Council consider funding it in addition to the mini grant. Councilmember Downey noted that the soundboard would be part of the permanent theater and would benefit all users of the facility.

Don provided comments regarding the Villa Lobos International Chamber Music Festival and the reason its members were unable to attend.

Mila Albertson provided comments regarding perceived redundancy among the applicants and regarding first-time applicants.

Council discussion ensued regarding the process for considering the grants.

Councilmember Steward requested that the City Council approve Option 2 in its entirety.

Mayor Duncan stated that he was not supportive of approving the grants without individual review and stated that the City Council would proceed through the grants in order.

Discussion further ensued regarding recusals and conflicts of interest. Councilmember Fleming stated that any member of the City Council who serves in any capacity on the board of an applicant organization should recuse himself or herself from consideration of that organization, and stated that he had spoken with Councilmember Steward and recommended that she recuse herself from the Emerald Keepers items.

Motion made by: Mayor Duncan
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $15,750 to Classics For Kids.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried

Item 4.c
August 18, 2026 City of Coronado Page 74
June 16, 2026 City of Coronado

Discussion ensued regarding t h e Chamber of C o m m e r c e ’ s three grant requests.

Councilmember Purvis asked for clarification regarding the relationship between the visitor center website grant and the recently approved CTID report allocating $215,000 toward a website. Rena Clancy, Executive Director, Coronado Chamber of Commerce, responded that the $24,000 is over and above the line items for the $215,000 information hub and represents a partial contribution of what the Chamber would put toward that amount.

Mayor Duncan stated that he would not support the website grant in the future absent substantial progress on the website in the next 12 months and asked that the City Council be kept updated.

Motion made by: Councilmember Downey
Seconded by: Mayor Duncan
Allocate grant funding in the total amount of $109,000 to the Chamber of Commerce across three grants.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Councilmember Downey
Seconded by: Councilmember Purvis
Allocate grant funding in the total amount of $20,000 to the Coronado Community Band across two grants.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Council discussion ensued regarding the tent expense funded by the grant. Mayor Duncan requested that the Association obtain at least one additional quote for tent rentals before the next grant cycle. Kelly Kindorf responded that other providers would have to subcontract with Rafael’s, which would negate the savings.

Motion made by: Mayor Duncan
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $95,600 to the Coronado Floral Association.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried

Item 4.c
August 18, 2026 City of Coronado Page 75
June 16, 2026 City of Coronado

Motion made by: Councilmember Purvis
Seconded by: Councilmember Steward
Allocate grant funding in the amount of $105,000 to the Coronado Fourth of July.

Yes (4): Mayor Duncan, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Recusal (1): Councilmember Downey
Motion Carried
Discussion ensued regarding the Coronado Historical Association’s reserves and the use of public funds. Councilmember Fleming asked Vickie Stone whether the Association had recently received large sums of money and what reserves it has or expects. Ms. Stone responded that one gift has been publicly announced and a second gift of $500,000 is forthcoming and not yet decided; that the Association’s financial statements and Forms 990 are publicly available; that the Association carries a mortgage on its building; that the board is still discussing how the new funds will be used; that the Association has two fulltime and approximately eight part-time staff; and that City grant funding supports day-today operations while the recent gifts are directed toward long-term stability.

Mayor Duncan asked for clarification regarding the building, and Ms. Stone confirmed that it was sold at a reduced price rather than at a reduced interest rate, that the Association incurred approximately $3 million in debt in connection with the purchase, and that the debt is serviced separately from the grant request before the City Council.

Motion made by: Councilmember Steward
Seconded by: Councilmember Purvis
Allocate grant funding in the amount of $104,000 to the Coronado Historical Association.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Councilmember Fleming
Seconded by: Mayor Duncan
Allocate grant funding in the total amount of $100,000 to the Coronado Island Film Festival across two grants.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried

Item 4.c
August 18, 2026 City of Coronado Page 76
June 16, 2026 City of Coronado

Discussion ensued regarding the Coronado Philharmonia’s finances. Councilmember Downey noted that the organization does not cover its costs on a sold-out performance and that additional funds are needed to maintain the organization, and suggested that other means of supporting the organization be explored.

Motion made by: Councilmember Downey
Seconded by: Councilmember Fleming
Allocate grant funding in the amount of $50,543 to the Coronado Philharmonia Orchestra.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding the Coronado Art and Wine Festival. Mayor Duncan noted that events generating sales tax and transient occupancy tax revenue have a net cost lower than the grant amount, while noting that the City Council also considers benefits unrelated to economic activity. Councilmember Downey provided comments regarding the lack of available parking during the festival and requested that organizers address accessible parking or shuttle service when streets are closed.

Motion made by: Mayor Duncan
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $24,850 to the Coronado Schools Foundation.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding whether the City should continue to fund Emerald Keepers.

Councilmember Fleming stated that he questions whether an organization should require City grant funding in perpetuity, comparing Emerald Keepers to organizations that are selfsupporting through member dues and contributions, and stated that the organization regularly appears before the City Council to lobby on various matters and that it is inappropriate for the City to fund an organization that is in large part a lobbying organization.

Councilmember Fleming and Dave Landon, President, Emerald Keepers, discussion ensued regarding that the organization previously had a paid director but is now operated entirely by volunteers, that the City grant funds are kept separate, are accounted for on the organization’s Form 990, and are reported annually to staff. Discussion further ensued regarding the City not having dedicated environmental department or full-time sustainability office, that Emerald Keepers fills that gap at a fraction of the cost of building that capacity. Mr. Landon stated that voicing support for community initiatives is not lobbying in his view.

Item 4.c
August 18, 2026 City of Coronado Page 77
June 16, 2026 City of Coronado

Mayor Duncan and Mr. Landon discussed that the organization pursues outside grants, holds fundraisers, and receives donations, and that it has raised $80,974.66 for the current fiscal year to date; that the prior gala funding supported a solar initiative for the Brian Bent Memorial Aquatic Center pool, that the funds raised were placed in a restricted fund with the school district’s knowledge and agreement, and that further fundraising is on hold pending engineering and cost information; that there are multiple membership levels with fees varying by level. Discussion further ensued regarding whether the Emerald Green, Ocean Blue restaurant sustainability program had operated in the past year, that the organization has not been as active in that program as it should have been but intends to reinitiate it in connection with the new plastic ordinance; that Emerald Keepers will sponsor a regional clean water event in Coronado and that the organization’s overall goals are education, particularly of middle and high school students, and maintaining and improving the local environment.

Further discussion ensued regarding lobbying by grant recipients. Councilmember Downey noted that a 501(c)(3) organization is permitted under the federal tax code to lobby regarding the core mission of the organization, that Emerald Keepers has not used a paid lobbyist and has not engaged in political campaign activity, and that the community’s support for an organization, including the funds it raises locally, is an important consideration. Mayor Duncan stated that the question is not whether the lobbying is lawful but whether the City wishes to fund an organization to lobby the City Council on matters before it, and expressed concern regarding the level of detail in the application, stating that he would like to see specifically how grant funds are allocated among programs.

Mayor Duncan asked about the status of sustainability staffing in the City. City Manager Friend responded that the City has a sustainability planner position currently in recruitment, which the City hopes to fill in the coming months.

Councilmember Downey noted that a conflict of interest generally concerns financial gain from a vote, that Councilmember Steward is not on the Emerald Keepers board and is not a member of its policy group, and that she herself would recuse from the Coronado Fourth of July item because she serves on that board and runs part of the program.

Mayor Duncan clarified for the public that the conflict of interest issues are not matters on which the City Attorney determines whether a member is disqualified; rather, each Councilmember individually decides, as an ethical matter, whether a conflict or an appearance of impropriety exists, and that is why no City Attorney determination was announced.

Motion made by: Councilmember Purvis
Seconded by: Councilmember Downey
Allocate grant funding in the total amount of $70,100 to the Emerald Keepers across two grants.

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Yes (4): Mayor Duncan, Councilmember Downey, Councilmember Purvis, and Councilmember Steward
No (1): Councilmember Fleming
Motion Carried
Motion made by: Mayor Duncan
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $15,000 to the KMAC Foundation.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Councilmember Purvis
Seconded by: Councilmember Steward
Allocate grant funding in the amount of $75,000 to the Lamb's Player Theatre.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Mayor Duncan
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $4,000 to the Memorial Day Ceremony Planning Committee.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Councilmember Downey
Seconded by: Councilmember Purvis
Allocate grant funding in the total amount of $25,000 to Musica Vitale across two grants.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Councilmember Downey disclosed for the record that her daughter works for Safe Harbor, that her daughter is 27 years old and self-supported, and that under her reading of the rules she does not have a conflict of interest.

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Motion made by: Councilmember Fleming
Seconded by: Councilmember Steward
Allocate grant funding in the total amount of $125,000 to Safe Harbor Coronado across two grants.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Councilmember Purvis
Seconded by: Councilmember Fleming
Allocate grant funding in the total amount of $22,306 to the Villa-Lobos International Chamber Music Festival across two grants.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding the Anchor Booster Club program organization, that all of participating students are Coronado residents, that the swim club existed for eight years, that the Making Waves program would be new, and that the team previously existed as the Sea to Desert Swim Association, with the booster club formed as the supporting nonprofit. Council further discussed whether the program conflicts with other swim programs, including the former Coronado Navy Swim Association; noted the Coronado Navy Swim Association dissolved and that a new group was formed. Mayor Duncan asked whether the program has other funding. Ms. Pletcher responded that the full program budget is approximately $18,750 and that the difference of $3,750 would come from other sources.

Further discussion ensued regarding the appropriate funding level; and whether the City should fund programs that use school facilities when other funding opportunities exist.

Mayor Duncan stated that he would not be supportive of the City funding children’s participation in club sports, noting that clubs can raise funds through dues or other fundraising. Councilmember Purvis noted concern regarding the City entirely funding a program of an entity that has not previously applied.

Councilmember Fleming proposed funding half of the requested amount and inviting the organization to return with a more detailed request after a year of operation.

Motion made by: Councilmember Fleming
Seconded by: Councilmember Purvis
Allocate grant funding in the amount of $7,500 to the Anchor Booster Club.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
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Motion Carried
Motion made by: Councilmember Downey
Seconded by: Councilmember Fleming
Allocate grant funding in the amount of $15,000 to Camp Able at Coronado.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding the Coronado Connection Center not being focused on individuals living in Coronado and that the request was largely for an appreciation event.

Councilmember Downey stated that she might be willing to consider a future request specifically aimed at assisting families that have been living in Coronado for several years, but that this request did not provide a sufficient basis for funding.

Motion made by: Councilmember Fleming
Seconded by: Councilmember Purvis
Deny request to allocate grant funding in the amount of $15,000 to Coronado Connection Center.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Motion made by: Councilmember Downey
Seconded by: Councilmember Steward
Allocate grant funding in the amount of $15,000 to the Coronado Community Theatre.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding whether the grant request from the Coronado Hospital Foundation was an appropriate use of City grant funding.

Councilmember Fleming moved that the request not be funded.

Councilmember Downey stated that she was not comfortable continuing to fund an organization that raises substantial funds. Councilmember Purvis noted that the amount is small relative to the $1.7 million budget for the new center, that the Foundation is local and does not come to the City Council often, and that the hospital is the only facility on the island for medical emergencies. Mayor Duncan stated that he wishes to recognize organizations that respond to the City Council’s prior direction by submitting smaller, specific requests, and that he would vote in favor if there were an additional vote of support. Councilmember Downey then stated that she could support the request given the low amount, while noting her continuing concern regarding the Foundation’s fundraising Item 4.c
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capacity. Councilmember Steward stated that the mini grant is appropriate.

Mayor Duncan noted that a motion not to approve the grant was on the table. Councilmember Fleming amended his motion to approve the grant as presented.

Motion made by: Councilmember Fleming
Seconded by: Mayor Duncan
Allocate grant funding in the amount of $15,000 to the Coronado Hospital Foundation.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Council discussion ensued regarding the separately requested soundboard funding from the Coronado School of the Arts Foundation (CoSA). Mayor Duncan stated that the soundboard request would be treated similarly to the oral request from the Coronado Junior Arts League and taken up at the conclusion of the grant review.

Motion made by: Mayor Duncan
Seconded by: Councilmember Steward
Allocate the requested grant funding in the amount of $15,000 to Coronado School of the Arts Foundation (CoSA).

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding the appropriate funding level for Crown City Water Polo, that because the City Council funded half of the Anchor Booster Club request it should do the same here; and that the school district has directed that the pool be self-supporting, requiring higher fees for all users. Mayor Duncan asked to see specifically where grant dollars are directed in future cycles.

Motion made by: Councilmember Steward
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $7,500 to Crown City Water Polo.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried

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Motion made by: Councilmember Fleming
Seconded by: Councilmember Purvis
Allocate grant funding in the amount of $15,000 to Pacific Animal Welfare Society (PAWS).

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding potential redundancy between So Say We All and Storytellers of San Diego, and the two items were discussed together. Councilmember Downey asked whether both should be funded, noted that funding both at the same amount for one year would allow a comparison of their track records.

Councilmember Purvis and Jordan Coburn discussed the $1,500 venue cost listed in the expense description, that one venue under consideration is the VFW, which has a $1,000 rental rate, and that rental costs for other venues have not yet been determined. Further discussion ensued regarding charge for admission, that the organization typically charges $10 for admission and that funds in the budget could be redirected to cover admission so that the event would be free to Coronado attendees.

Motion made by: Mayor Duncan
Seconded by: Councilmember Downey
Allocate grant funding in the amount of $4,170 to So Say We All (SSWA).

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Council and Staff discussion ensued noting that the City is a member of the South County Economic Development Council, and that the City’s annual dues are $1,300.

Councilmember Steward stated that the request is a redundant service because the City has committed its CTID funds to the information hub on Orange Avenue. Councilmember Downey stated that the organization’s programs rarely had an impact on Coronado businesses because of the unique local market, that she supports continued membership, and that the Chamber and Discover Coronado already conduct a job fair. Mayor Duncan noted that the proposal appears to be at a starting concept stage.

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Motion made by: Councilmember Steward
Seconded by: Councilmember Fleming
Deny request to allocate grant funding in the amount of $15,000 to the South County Economic Development Council.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding the requested increase from $5,000 to $15,000. Mayor Duncan asked for specific information regarding the prior year’s funding expenditures.

David Schmidt responded that the proposed program has four components: a series of storytelling performances with professional storytellers; a professionally recorded digital audio archive; the storytelling institute, held in Coronado since 2022; and a final presentation involving institute participants, and stated that all of the stories are exclusively Coronado stories; and that with the prior year’s $5,000 the organization held the institute at the library and produced an original book of 30 Coronado legends, now available to Coronado schools and the library. Council and Mr. Schmidt discussion ensued regarding that the library has agreed to hold the recordings, and that they would also be available free of charge on publicly accessible platforms. Councilmember Purvis stated that the increase is a large jump and proposed funding at $10,000.

Motion made by: Councilmember Purvis
Seconded by: Councilmember Fleming
Allocate grant funding in the amount of $10,000 to Storytellers of San Diego.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Discussion ensued regarding the request from the Steps Foundation. Councilmember Steward stated that Naval Special Warfare receives substantial funding for programs that did not previously exist, that other resources are available in town and through Navy programs, and that she would vote no. Councilmember Downey stated that many nonprofits support SEALs and SEAL families, that the Navy has begun recognizing the need to provide services for spouses, and that she does not believe the City is the appropriate funding source at this time.

Motion made by: Councilmember Steward
Seconded by: Councilmember Downey
Deny request to allocate grant funding in the amount of $15,000 to the Steps Foundation.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
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Motion made by: Councilmember Downey
Seconded by: Councilmember Fleming
Allocate grant funding in the amount of $15,000 to Westwind Brass.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Mayor Duncan noted that the Coronado Junior Arts League submitted an oral request for a $30,000 grant and asked staff to explain the registration fees referenced by the organization. Tim Farmer, Director of Recreation and Golf Services, explained that the Coronado Junior Arts League is an independent contractor operating as a recreation program provider, that under the City’s contract with the organization and with all other independent contractors that run programs, 70 percent of the registration fees collected for the program goes to the contractor, and that 30 percent is retained by the City for use of the venue and for the marketing and other efforts the City provides for its recreation programs.

Councilmember Downey stated that she would be supportive funding the organization at $30,000 given the prior awards, noting that the organization inadvertently fell off the list during a leadership transition, and stated that she does not wish to change the rules and would support a one-time exception only because the organization had previously received funding and followed the rules, encouraging all organizations to apply by the deadline. Councilmember Purvis noted that the City Council is permitting an application after the deadline and that other organizations may observe that they would have made a similar request had they known, and noted that the organization obtained equipment for the Playhouse through a county grant.

Motion made by: Councilmember Downey
Seconded by: Councilmember Fleming
Allocate funding in the amount of $30,000 to the Coronado Junior Arts League.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried
Council discussion ensued regarding the soundboard request presented during public comment from the Coronado School of the Arts Foundation (CoSA), which was for an estimated $5,000 to $8,000. Councilmember Downey noted that the equipment would benefit many of the organizations that use the facility and proposed a separate grant of $8,000. Mayor Duncan stated that the organization would account for how the funds were spent.

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June 16, 2026 City of Coronado

Motion made by: Councilmember Downey
Seconded by: Councilmember Purvis
Allocate a separate grant funding in the amount of $8.000 to the Coronado School of the Arts Foundation (CoSA) for the purchase of a replacement soundboard.

Yes (5): Mayor Duncan, Councilmember Downey, Councilmember Fleming, Councilmember Purvis, and Councilmember Steward
Motion Carried

8.c Resolution to Extend a Local Emergency Declaration in the City of Coronado Due to Impacts from Cross-Border Water Pollution
Consider the Resolution to Extend the Local Emergency Declaration due to cross-border water pollution.

Resolution 2026-45 was adopted on the Consent Calendar.

9. BOARD, COMMISSION, AND ADVISORY COMMITTEE REPORTS

10. CITY ATTORNEY

11. COMMUNICATIONS WRITTEN

12. ADJOURNMENT
Mayor Duncan adjourned the Regular Meeting at 8:26 p.m.

APPROVED:

John D. Duncan, Mayor of the
City of Coronado
ATTEST:

Kelsea Holian, City Clerk of the
City of Coronado
Item 4.c
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CITY COUNCIL STAFF REPORT

Consideration and Adoption of a Resolution Approving Updates to the City's Records Management Policy and Records Retention Schedule

RECOMMENDATION
Consider adoption of Resolution 2026-52 establishing updates to the Records Management Policy and Records Retention Schedules for all City Departments pursuant to Government Code §34090 et seq. and the Secretary of State’s Local Government Management Guidelines, as mandated by Government Code §12236 et seq.

BACKGROUND
The City of Coronado’s Departments generate and maintain records in the course of conducting City business. These records include, but are not limited to, both physical (hardcopy or microfilmed images) and electronically stored documents.

The City’s Records Retention Schedule was last updated in 2009 and the Records Management Policy was last adopted in 1998; both are considered out of date with current regulatory requirements and the administrative and operational needs of the Departments. Copies of both documents are available for review in the City Clerk's Office. Updates to both documents are essential to establish current recordkeeping practices and to legally destroy obsolete records within City offices.

The Secretary of the State of California has established guidelines for maintenance of records for local government agencies, including county agencies. Although the guidelines were last updated in 2006, they serve as the basis for establishing retention requirements for documents maintained in City Departments.

The City Clerk’s Office engaged with a consultant to update the City’s Records Management Policy, included as Exhibit A to Resolution 2026-52, to establish the City’s commitment to best recordkeeping practices. The Policy applies to all types of records, regardless of format, including paper, electronic, microforms, social media, electronic texts, portable media, and any future information formats adopted by City Departments.

The consultant worked with City Department divisions to develop a uniform classification index for physical and electronic records maintained in City Departments. This index identifies all record series (types of records) and is the basis for establishing the City’s records retention schedules.

The retention schedule included as Exhibit B to Resolution 2026-52 applies to City Departments and functions and denotes the retention requirements and timeframes for each record series based on state, federal and other regulatory body minimum requirements, and each Department’s administrative, operational, historical and reference needs. The associated citations and references have been approved by each Department’s Director and have been reviewed and approved by the City Attorney.

ANALYSIS
An updated Records Retention Schedule provides staff with clear, record-specific guidance on what must be retained and for how long in addition to individually itemizing approximately 685 distinct record series, Item 4.d
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each supported by the applicable statutory or regulatory citation.

By reducing holdings of obsolete, transitory, and duplicate records through the updated retention schedules, and by continuing to convert physical records to electronic format within the City's designated Trusted System, City Departments will streamline access to their information for internal and interdepartmental operations. This supports faster and more consistent responses to public records requests, since staff will be able to identify the applicable record series and its retention status more efficiently than under the current schedule's broader categories.

The updated Policy also assigns clear responsibility for records management to the City Council, City Attorney, Department Directors, Records Coordinators, and staff, and establishes an annual destruction cycle administered by the City Clerk's Office. This structure supports consistent implementation of the Schedule across Departments and reduces the risk of records being retained longer than necessary or destroyed before the applicable retention period has elapsed.

The updated schedule also formally identifies vital records, those records necessary to continue or resume basic City operations in the event of a disaster, for each Department. Identifying these records as part of the Schedule supports the City's disaster preparedness and business continuity planning, ensuring that critical records can be protected, backed up, and accessed if normal operations are disrupted.

Some of the City’s documents are required to be kept permanently, while others are required to be kept for certain time periods according to regulatory mandate. Except for minutes, ordinances, resolutions and recorded documents retained in physical format, most documents may be scanned and kept in electronic format in a secure repository as the official record of reference.

Documents not required to be retained permanently are to be destroyed according to the assigned retention period stated in the retention schedules as they are obsolete and have no value to the City.

Destruction of obsolete records helps streamline management of the City’s information, reduce potential liability, respond to public records requests efficiently and follow best records management practices.

Prior to destruction of any official records designated as obsolete, the records are listed on a destruction authorization form. The form is reviewed and signed by the department head, the City Clerk and the City Attorney before destruction of the records. The approved form is retained permanently by the City Clerk to track destruction of the records.

Documents that are kept electronically will be reviewed for retention compliance and migrated into a “Trusted System” as part of the City’s overall records management program. “Trusted System” refers to the State of California’s Trustworthy Electronic Document or Record Preservation requirements (as stated under 2 CCR 22620 et. seq.) and mandates that the documents scanned into the system are maintained in their true and original form without the ability to be modified or edited.

Upon adoption of this resolution, staff will create an internal process for the evaluation, storage, and disposal of records in compliance with this policy.

FISCAL IMPACT
There is no direct fiscal impact associated with this item. The storing of records will become an increasing cost to the City over time. Should records not be periodically purged when appropriate, the volume of paperwork would require additional space and equipment to store the documents in onsite and offsite City facilities.

ALTERNATIVE
The Council may decline to adopt the Resolution and provide further direction to staff or make revisions Item 4.d
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as a condition of adoption. If the Council takes no action, the City would continue to operate under the 2009 Records Retention Schedule and 1998 Records Management Policy.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to CEQA.

PUBLIC NOTICE
No public notice is required for this item.

ATTACHMENTS

1. Resolution 2026-52
Submitted By: City Clerk's Office / Kelsea Holian
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August 18, 2026 City of Coronado Page 89
RESOLUTION NO. 2026-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, ADOPTING A CITYWIDE

RECORDS AND INFORMATION MANAGEMENT PROGRAM

POLICY AND AN UPDATED CITYWIDE RECORDS RETENTION

SCHEDULE, AUTHORIZING THE DESTRUCTION OF RECORDS

IN ACCORDANCE THEREWITH PURSUANT TO GOVERNMENT
CODE SECTION 34090 ET SEQ., AND REPEALING
RESOLUTION NO. 7584 AND RESOLUTION NO. 8381
WHEREAS, Section 34090 et seq. of the Government Code of the State of California establishes the procedure whereby City records that have served their purpose and are no longer required may be destroyed, and provides that such records may be destroyed with the approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, a records retention schedule is a listing of all records produced or maintained by an agency, the retention period established for each record series, and the actions to be taken with regard to those records, and in the event of litigation the courts accept an adopted retention schedule as establishing an agency's normal course of doing business; and WHEREAS, a records retention schedule assists the City by documenting the department or office of record; identifying which records are considered vital; identifying which records have administrative, fiscal, legal, or historic and research value; and establishing the period of time these records must be retained; and
WHEREAS, on August 4, 1998, the City Council adopted Resolution No. 7584, approving a Public Records Management Program and Records Retention Schedule for City records; and WHEREAS, a Records Retention Schedule for the City of Coronado was adopted by the City Council on April 15, 2003, amended on March 21, 2006, and further amended on October 20, 2009, by Resolution No. 8381; and
WHEREAS, the laws governing the creation, retention, disclosure, preservation, and destruction of public records have changed substantially since the City's records management program and retention schedule were last updated, and general records management principles recommend periodic review and update of records management policies and retention schedules to ensure that the agency maintains an up to date inventory of its records and that current administrative procedures and legal mandates are applied; and WHEREAS, the City Clerk's Office has conducted a comprehensive review of the City's records management practices and, in coordination with all City departments and the City Attorney, has prepared a Citywide Records and Information Management Program Policy, attached hereto as Exhibit A, which establishes comprehensive and uniform methods for the cost Attachment 1
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effective and efficient management of the City's public records, including their creation, utilization, maintenance, security, retention, storage, preservation, and destruction; and WHEREAS, the City Clerk's Office has likewise prepared updated Records Retention Schedules for all City departments, attached hereto as Exhibit B, which identify each record series maintained by the City, the office of record, the applicable retention period, and the legal authority supporting that retention period; and
WHEREAS, the Policy and the Records Retention Schedule have been prepared in accordance with applicable federal and state law, including Government Code Sections 34090 et seq., 6200 et seq., 7920 et seq., and 12168.7, and Title 2 of the California Code of Regulations Section 22620 et seq., and reflect standard business practice for California cities; and WHEREAS, it is standard business practice for California cities to authorize the destruction of records that have met the retention period established in an adopted retention schedule without further action of the City Council, and to authorize non-substantive administrative updates to a records management policy and retention schedule without further action of the City Council; and
WHEREAS, it is appropriate to repeal Resolution No. 7584 and Resolution No. 8381 so that the City's records management program is governed by a single, current Policy and Records Retention Schedule.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado as follows:

1. That the above recitations are true and correct and are incorporated herein by this reference.

2. That the Citywide Records and Information Management Program Policy, attached hereto as Exhibit A and incorporated herein by this reference, is hereby adopted.

3. That the City of Coronado Records Retention Schedule, attached hereto as Exhibit B and incorporated herein by this reference, is hereby adopted.

4. That the records of the City of Coronado, as set forth in the Records Retention Schedule attached hereto as Exhibit B and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provisions of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk, and City Attorney, without further action by the City Council of the City of Coronado.

Attachment 1
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August 18, 2026 City of Coronado Page 91

5. That the term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers, as defined by the California Public Records Act.

6. That the City Clerk is hereby authorized to make non-substantive administrative updates to the Policy and to the Records Retention Schedule, without further action by the City Council, in consultation with the affected Department Head and with the concurrence of the City Attorney, provided that such updates are consistent with state law in effect at the time and with this Resolution.

Non-substantive administrative updates include, but are not limited to: corrections of typographical, clerical, or formatting errors; updates to department, division, or position titles; updates to legal citations; the reassignment of a record series to the correct office of record; and the addition of a new record series where the retention period is consistent with existing record series and applicable law.

Any change that establishes or alters a retention period, that reduces a retention period below the minimum required by law, or that otherwise substantively amends the Policy or the Records Retention Schedule shall be reviewed by the City Attorney and adopted by resolution of the City Council.

7. That the City Clerk shall maintain the official copy of the Policy and the Records Retention Schedule, shall make the current version of each available to all City departments, and shall review the Policy and the Records Retention Schedule at least annually and present any recommended amendments to the City Council in accordance with this Resolution.

8. That Resolution No. 7584, adopted August 4, 1998, and Resolution No. 8381, adopted October 20, 2009, are hereby repealed in their entirety. All other resolutions, or portions thereof, previously adopted by the City Council that establish records management requirements or records retention periods in conflict with this Resolution, including the Records Retention Schedule adopted April 15, 2003, and amended March 21, 2006, are hereby repealed to the extent of such conflict.

9. That if any section, subsection, sentence, clause, or phrase of this Resolution, or of the Policy or the Records Retention Schedule adopted hereby, is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions, and the City Council declares that it would have adopted this Resolution and each portion thereof irrespective of the fact that any one or more portions be declared invalid or unconstitutional.

10. That this Resolution shall take effect immediately upon its adoption.

Attachment 1
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PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this eighteenth day of August, 2026 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
____________________________________
JOHN D. DUNCAN, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
Attachment 1
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August 18, 2026 City of Coronado Page 93

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 1

TABLE OF CONTENTS
PURPOSE ...................................................................................................................................................................................... 3 DEFINITIONS ............................................................................................................................................................................... 3 SCOPE ............................................................................................................................................................................................ 8 AUTHORITIES .............................................................................................................................................................................. 8 RESPONSIBILITIES ................................................................................................................................................................... 10 CITY COUNCIL ................................................................................................................................................................... 10 ALL CITY STAFF ................................................................................................................................................................. 10 CITY ATTORNEY ................................................................................................................................................................ 10 CITY CLERK ......................................................................................................................................................................... 11 DEPARTMENT DIRECTORS ............................................................................................................................................ 12 DEPARTMENT RECORDS COORDINATORS .............................................................................................................. 13 TYPES OF RECORDS ................................................................................................................................................................ 14 OWNERSHIP & CUSTODY OF RECORDS ................................................................................................................... 14 VITAL RECORDS ................................................................................................................................................................ 15 HISTORICAL RECORDS.................................................................................................................................................... 15 CONFIDENTIAL RECORDS ............................................................................................................................................. 15 E-MAIL COMMUNICATIONS ......................................................................................................................................... 16 TRUSTED COPY (MIGRATION OF AN ORIGINAL RECORD) .................................................................................. 16 DATABASES ........................................................................................................................................................................ 17 STORAGE AND PRESERVATION OF RECORDS ............................................................................................................... 18 ACTIVE RECORDS ............................................................................................................................................................. 18 INACTIVE RECORDS ........................................................................................................................................................ 19 CLOUD OR HOSTED ELECTRONIC RECORDS .......................................................................................................... 19 Resolution 2026-52
Exhibit A
Item 4.d
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CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 2
DESTRUCTION OF RECORDS ............................................................................................................................................... 20 DESTRUTION OF PHYSICAL OR ELECTRONIC RECORDS ..................................................................................... 20 DESTRUCTION OF DUPLICATE COPIES ..................................................................................................................... 21 DESTRUCTION OF TRANSITORY RECORDS .............................................................................................................. 21 DESTRUCTION OF NON-RECORDS ............................................................................................................................ 21 DESTRUCTION OF ORIGINAL RECORDS AFTER MIGRATION TO A TRUSTED COPY.................................... 21 DESTRUCTION OF INFORMATION ON OBSOLETE ELECTRONIC EQUIPMENT ............................................ 22 DESTRUCTION OF NON-PAPER MEDIA RECORDS ................................................................................................ 22 POLICY ADMINISTRATION ................................................................................................................................................... 23 IMPLEMENTING PROCEDURES .................................................................................................................................... 23 AMENDMENTS .................................................................................................................................................................. 23 PERIODIC REVIEW ........................................................................................................................................................... 23 Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 95

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CITY OF CORONADO PAGE 3

PURPOSE
This Records and Information Management (RIM) Program Policy (“Policy”) establishes comprehensive and uniform methods for the cost effective and efficient management of the City’s public records (including creation, utilization, maintenance, security, retention, storage, preservation, and destruction), in accordance with legal requirements and professional standards.

DEFINITIONS
Active Records: Records referenced and readily accessible in the general conduct of current City business.

Citation(s): “Citations” listed in the Records Retention Schedule are the legal bases for a minimum retention period, as required by federal, state, regional and/or local governmental agencies.

Confidential Record: There are many sources of legal authority that define a “Confidential Record” including, but not limited to, the California Public Records Act, Government Code §7920 through §7930.215. Therefore, it would be impractical to list all definitions of a “Confidential Record” within this Policy. If there is any question as to whether a record is a Confidential Record, staff should consult with the City Clerk and/or City Attorney prior to disclosure.

In general, a “Confidential Record” is any record not disclosed to the public unless directed by court order.

Examples of a “Confidential Record” may include, but are not limited to, the following:
a. Personnel Records:

Examples include any personnel, medical or similar files, the disclosure of which would cause an unwarranted invasion of personal privacy.
b. Pending Litigation or Claims:

In general, Government Code §7927.200 provides that when litigation or a claim is filed against the City, the records pertaining to the litigation or claim are exempt from public disclosure until the litigation or claim has been adjudicated or settled.
c. Attorney/Client Privilege and Attorney Work Product:

It should be presumed that all communications from the City Attorney’s Office on behalf of the City are subject to attorney/client privilege, and the communications should be protected accordingly.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 96

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d. Police Records and Investigative Reports:

Examples include, but are not limited to, a wide variety of records such as:
 Police investigations, intelligence, analysis, and conclusions  Information that may endanger the safety of any person  Juvenile records
 Active case files
e. Feasibility Studies for Property Acquisition or Public Contracts:

Unless required to be disclosed by eminent domain law, feasibility studies relative to the acquisition of property, or to prospective public supply and construction contracts, are not disclosed until all the property has been acquired or until the contract or agreement has been executed. f. Proprietary Information Obtained by the City:

Proprietary information will not be disclosed if any of the following apply:
a. The outside party providing the information submits the information with the expressed intention to maintain the confidence.
b. The information has not previously been disclosed to others. c. The outside party has a reasonable expectation that the information will be maintained in confidence based upon how the City obtained the information.

Examples include, but are not limited to, financial information or computer source code submitted as a condition of a license, permit or certificate.
g. State Board of Equalization Data:

The City may collect and store confidential information about taxpayers and send this information to the California State Board of Equalization (Board). The City and the Board have a responsibility under the law to protect this information from unauthorized access, use, and disclosure.

Taxpayers may authorize the transmission of confidential information via e-mail by providing written authorization to the City or to the Board. If authorization is provided, the confidential information will only be sent to individuals who have a legitimate business need to view the information (the taxpayer and/or their representative).

In addition, the City also receives information from the Board that is confidential information regarding the sales tax generated by specific businesses that, under State law, is confidential. h. Public Interest Balancing Test
If a writing does not fit a specific category of exemption, the writing may still be exempt if it meets the Public Interest Balancing Test. According to GC §7922, “An agency shall justify withholding any record by demonstrating that the record in question is exempt under express provisions of [the Public Records Act] Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 97

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CITY OF CORONADO PAGE 5
or that on the facts of the particular case the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure of the record.” Since there is a significant body of case law analyzing this balancing test, City staff must consult with the City Attorney’s office when determining whether a record may be disclosed upon request.

Databases: “Databases” consist of electronic files and fields of data, which manage and store information useful to the department or division. “Databases” are modified over time through the addition, deletion, or modification of data. “Databases” may be maintained by the City or hosted by outside sources. The specific policy regarding databases can be found in Section 6.1.7.

Duplicate Copy: A record that is a copy of an Official Record if the copy is not within the definition of a “Trusted Copy”. In addition to hard copies of Official Records, “Duplicate Copies” also include, but are not limited to, database backups or other copies of electronic records.

Electronic Mail (E-mail): Messages and communications transmitted over internal and external networks are considered “Electronic Mail”. The City considers “Electronic Mail” a transitory record, and the City’s policy on “Electronic Mail” is addressed in Section 5.5.5.

Electronic Records: Records that contain information readable by machine or computer, and which may include information such as text, numbers, graphs, line drawings, pictures, images, video, or sound are considered “Electronic Records”. Examples of “Electronic Records” include, but are not limited to, the following:
 Audio or video recordings
 Electronic mail
 Databases
 Digital images
 Presentation graphics
 Word processing files
 Spreadsheet files
 Voicemail
“Electronic Records” reside on, but are not limited to, media such as magnetic disks or tapes, audio or video cassettes, optical disks, DVDs, CDs, hard drives, memory sticks, cloud storage, and web-based services.

Historical Records: Records valuable to future researchers that document accomplishments, changes, and growth of the City.

Inactive Records: Records that are no longer referenced, nor required to be readily accessible, in the general conduct of current City business. Such records may be stored at an off-site storage location or within the work area during their required retention period.

Indexes and Metadata: Information supporting a record that is unique and distinguishes one record from another. “Indexes” and “Metadata” may include, but are not limited to, record titles, record series codes, sequential identification numbers, dates, Office of Record, project number, account number, or other source information describing the record’s contents. Such information, in and of itself, does not constitute a record.

Litigation Hold: A temporary hold on destruction of any documents potentially relevant to reasonably anticipated, pending or threatened litigation.

Media: The physical format in which a record is maintained including, but not limited to, paper, photographic, micrographic, computer storage, and any other recording or storage method.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 98

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Non-Record Writing: Any writing which is not within the definition of a Record. Examples of “Non-Record Writings” include writings that are not directly related to the conduct of the City’s business and/or are used specifically for reference including, but not limited to, textbooks, brochures, catalogs, or seminar announcements.

Official Record: An “Official Record” is the original record or “Trusted Copy” having the legally recognized and enforceable quality of any writing containing information related to the conduct of the City’s business.

Office of Record (OOR): The department within the City that is responsible for maintaining a particular record series in accordance with this Policy and the Records Retention Schedules is considered the “Office of Record”.

The Records Retention Schedules identify the “OOR” for each record series. Typically, the “OOR” is the department that originates the record. Exceptions may be noted on the Records Retention Schedules.

Permanent Records: Records that are required to be kept in perpetuity, usually identified by statute or other written guidance. Examples include, but are not limited to, original minutes, ordinances, resolutions, and land grant deeds.

Record: For retention purposes, a Record includes any writing containing information relating to the conduct of the business prepared, owned, used, or retained by the organization regardless of physical form or characteristics.

Records include the subsets of trusted copies, confidential records, vital records, historical records, active records, inactive records, electronic records and transitory records, as defined within this Policy.

Record Inventory: A inventory helps build and maintain the Records Retention Schedules. An inventory of a department’s records where the following information is recorded:
 The type of record (record series)
 The date range of the records
 The volume of the records
 The format of the record (paper, microfilm or
electronic)
Records Retention Schedule: “Records Retention Schedule” list all ‘record series’ which are prepared, owned, used, or retained by the City, and identify the required retention period for each record series. The “Records Retention Schedule”, and any amendments or updates, are approved by City Council resolution.

Record Series: A set of records which are created, stored and maintained together. “Record Series” are used as a method to organize records by function and/or document type within the City. Examples of different “Record Series” include, but are not limited to, the following:
 Contracts
 Purchase Orders
 Resolutions
 Minutes of official meetings
 Timecards
 Financial Statements
Record Storage: A designated area for the storage of inactive records, which is well-organized to allow for efficient retrieval of records as needed from the department. Departments shall maintain custody and control over their records and ensure prompt and efficient handling and destruction of records pursuant to the Records Retention Schedules.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 99

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CITY OF CORONADO PAGE 7
Records Coordinators or Department Records Coordinators: Designated staff within each department or division that are intimately familiar with records maintained in their department or division. The person is the main point of contact between the City Clerk’s Office and staff regarding the City’s Records and Information Management Program and this Policy as it relates to records in their department or division.

Retention Period: A “Retention Period” is the length of time that a particular record is retained by the City before it is disposed of in accordance with this Policy. The “Retention Periods” for City records are identified on the Records Retention Schedule.

Transitory Records: A writing with only transitory (short-lived) value since the information is used for a relatively short period of time. Examples include, but are not limited to, the following documents that are not retained in the ordinary course of business:
 Preliminary drafts
 Notes
 Interagency/intra-agency memoranda
 Voicemail
 Handheld recorders
Trusted Copy: A “Trusted Copy” is a copy of an originally created record if the copy is created on a Trusted System. “Trusted Copies” are photographically, or electronically generated documents controlled by daily operational procedures and policies to ensure reasonable expectations of document integrity, free from physical or electronic additions, subtractions or other modifications that would change the content of the original document.

Once a “Trusted Copy” is created, it will replace the original source document, and the “Trusted Copy” must then be retained as the Official Record in accordance with the requirements of this Policy and the Records Retention Schedules.

Trusted System: As defined by GC §12168.7(c), “Trusted System” means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.” Thus, a “Trusted System” includes any method of creation, management and/or storage of an Official Record, as defined within this Policy.

Vital Record: Includes records that are needed to continue or resume basic City operations in the event of a disaster.

Writing: As defined by Government Code §7920.545, “Writing” means any handwriting, typewriting, printing, photo stating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.”
Thus, “Writing” is a comprehensive definition that includes the subsets of public records, trusted copies, confidential records, duplicate copies, Non-Record writings, vital records, historical records, active records, inactive records, electronic records, and transitory records, as defined within this Policy.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 100

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CITY OF CORONADO PAGE 8
SCOPE
This Policy is established by the City in accordance with all relevant federal, state, and local laws, and contractual requirements. This Policy is established in accordance with the State Record Retention laws (Government Code §34090, et seq.) as well as the California Public Records Act (Government Code §7920 et seq.). Additionally, where relevant to the needs of the City’s management of records, the City has incorporated provisions from professional standards and guidelines. All physical hardcopy or electronic documents, sound, or video works created by employees while executing the City’s business are records under this policy regardless of whether they are managed in a formal process by the employee’s department or kept by an employee or their work unit for reference or any other purpose.

AUTHORITIES
The legal authorities and professional guidelines applicable to the management of City records include, but are not limited to, the following:

Federal and State Law Numerous Federal and State laws related to minimum record retention requirements and statutes of limitations apply to different types of records. Each record series listed in the Records Retention Schedules will have applicable laws cited.

Government Code §34090 et seq. The principal provisions of California law applicable to City Record Retention requirements are addressed in Government Code §34090, et seq., which generally require original public records to be retained for a minimum of two years and sets forth other requirements for the retention and destruction of specific public records. This Policy, together with the Records Retention Schedule adopted by City Council, establishes procedures consistent with the provisions within the state law for the destruction of original public records which have been retained for at least the minimum retention period and are no longer required by the City for business or historical purposes. The Council resolution adopting this Policy and the Records Retention Schedule constitutes the legislative-body authorization required under Government Code §34090 for the lawful destruction of records identified therein, and no further Council action shall be required for the destruction of an individual record so long as the destruction request has received the written consent of the applicable Department Director, the City Clerk, and the City Attorney. The Policy also addresses the destruction of records which has been replaced by “Trusted Copies” (Gov’t Code §34090.5) and the destruction of “Duplicate Copies” (Gov’t Code §34090.7).

Per subsections of the code, the state law provisions do not authorize the destruction of:

1. Records affecting title to real property or liens thereon.

2. Court records

3. Records required to be kept by statute.

4. Records less than two years old.

5. The minutes, ordinances, or resolutions of the legislative body or of a city board, agency or commission.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 101

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CA Government Code §6200 et seq. Except as otherwise provided by Government Code §34090 et seq., Government Code §6200 et seq. provides that any City employee who is found guilty of willfully destroying (including altering, falsifying, mutilating, defacing, or stealing, in whole or in part) a public record may be punished by imprisonment of up to four years.

CA Government Code §7920 et seq. The California Public Records Act (Government Code §7920 et seq.) provides definitions for “writings” and “public records” for the purpose of determining which public documents are required to be disclosed to the public upon request, and which public documents are confidential or otherwise exempt from disclosure.

Professional Standards and Suggested Retention Guidelines Selected professional associations and other governmental agencies, such as the California Secretary of State, the Department of Justice, and the California Municipal Clerks Association, have published standards, model retention guidelines, and/or articles recommending retention periods for different types of records. Although these standards and guidelines are not binding upon the City, the City may take these documents into consideration in establishing the City’s Records Retention Schedule and, where applicable, the City will identify deviations from these suggested guidelines within the Records Retention Schedule.

CA Code of Regulations §22620 et seq. The State of California provides requirements and guidelines for Trustworthy Electronic Document or Record Preservation. This includes requirements for electronic document format, such as PDF/A, system backups, file compression, security, and policies and procedures for retaining official documents or records created or acquired using a trusted system.

CA Government Code §12168.7 In addition to the State’s Trustworthy Electronic Document or Record Preservation requirements, the State sets standards for “trusted systems” to acquire electronic documents when the City collaborates with State agencies. These standards define what a trusted system is and how records must be preserved using trusted systems, including cloud computing services for records storage.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 102

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 10

RESPONSIBILITIES
Active management of the City’s records is required to ensure that the records are properly maintained. This section identifies elected officials and staff members responsible for managing the City’s records.

CITY COUNCIL
The City Council reviews and approves the Citywide Records and Information Management Program, the Records Retention Schedule, and any substantive amendments to the Policy or Records Retention Schedule.

ALL CITY STAFF
Any City staff member who routinely works with the City’s records, as required by their assignment, is responsible for:
a. Reviewing this Policy and their department’s Records Retention Schedule. b. Maintaining the security of records that have been identified as confidential. c. Surrendering all City records to their supervisors, their Department Director, the City Clerk, City Manager, or City Attorney, when requested.
d. Providing written notification to their Records Coordinator(s) and Department Director of any noncompliance with this Policy or the Records Retention Schedule.

CITY ATTORNEY
The City Attorney (or designee) shall be responsible for the following:
a. Providing legal review and approval of any proposed substantive amendments to this Policy or the Records Retention Schedule.
b. Providing legal review of changes in the law relating to this Policy and the Records Retention Schedule. c. Reviewing all requests for records destruction and exercising discretion to approve or deny requests for destruction in accordance with this Policy.
d. Forwarding all approved requests for destruction to the City Clerk.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 103

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CITY CLERK
The City Clerk (or designee) shall be responsible for the following:
a. Implementing and coordinating the City’s Records and Information Management (RIM) program. b. Annually reviewing this Policy, the Records Retention Schedule, and related records management practices, and presenting any proposed amendments for adoption by Resolution of the City Council. c. Disseminating information, providing RIM program training, and conducting periodic audits to assist departments in complying with this Policy and the Records Retention Schedule. d. Establishing and maintaining a program to assist departments in the destruction of records once their respective retention periods have expired.
e. Notifying the affected Office of Record (OOR) when the City must suspend the destruction of records due to pending or potential litigation, discovery requests, or for any other reason. f. Providing review of changes in records management practices relating to this Policy and the Records Retention Schedule.
g. Receiving City Attorney approved requests for records destruction for final review and processing. h. Maintaining the Official Record of all documents related to the City’s RIM program, and any amendments or updates thereto, including the following:
 Policy
 Records Retention Schedules
 Lists of Records Coordinators and alternates
 Master Index of Record Series, as submitted by each department  Requests for Destruction of Records
 Authorizations to Destroy Records
 Certifications of Destroyed Records
Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 104

CITYWIDE RECORDS AND INFORMATION

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CITY OF CORONADO PAGE 12

DEPARTMENT DIRECTORS
Department Directors are responsible for the following:
a. Administering the City’s RIM program in their respective departments and overseeing that Policy parameters are implemented in a timely manner.
b. Appointing a Department Records Coordinator and an alternate to work with the City Clerk’s Office to implement this Policy. Departments with several divisions may appoint multiple Department Records Coordinators and alternates.
c. Establishing and maintaining an inventory of departmental records and providing an updated electronic copy to the City Clerk, when requested. The inventory shall identify the following aspects of each record:
 Associated records series
 Activity status (e.g., active, inactive)
 Media format of the Official Record
 Importance (e.g., vital, historical, confidential), where applicable d. Coordinating with the City Clerk’s Office and overseeing the development of a departmental Records Retention Schedule.
e. Periodically reviewing its departmental Records Retention Schedule to ensure that the schedule is complete, current, and accurate.
f. Submitting proposed amendments to the Records Retention Schedule to the City Clerk’s Office when needed and reviewing proposed amendments prepared by the City Clerk’s Office. g. Ensuring the security of records that have been identified as confidential. h. Notifying the City Clerk’s Office of any information received regarding legal issues related to the retention of records within their department.
i. Reviewing and approving requests for the destruction of departmental records that have reached the end of their retention period and are not subject to a legal or litigation hold and forwarding such requests to the City Attorney and City Clerk for authorization.
j. Approving the destruction of Duplicate Copies, Transitory Records, and Non-Records in accordance with this Policy once confirmed that the originals are retained and the items are no longer needed for City business, in accordance with Section 7 of this Policy.
k. Providing written notification to the City Clerk if any discrepancies or violations of this Policy or the Records Retention Schedule are identified within their department.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 105

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 13

DEPARTMENT RECORDS COORDINATORS
The Department Records Coordinator(s) for each department, under the direction of the Department Director, are responsible for:
a. Creating and maintaining an index of the department’s records series and developing the department’s Records Retention Schedule in coordination with the City Clerk’s Office. b. Informing and updating employees in the department about this Policy and the department’s Records Retention Schedule.
c. Ensuring that active records within the department are maintained according to methods described in this Policy and the department’s Records Retention Schedule. d. Maintaining the security of records that have been identified as confidential. e. Maintaining a master inventory of all department records kept internally and at off-site storage facilities. f. Monitoring all records that are sent off-site for storage to ensure the records are properly packaged and labeled, accurately and completely inventoried, and assigned proposed disposition dates. g. Coordinating requests to retrieve documents from off-site storage and ensuring that documents are returned to off-site storage in a timely manner.
h. Annually reviewing records and preparing a list of records eligible for destruction when the retention period has expired, as described in this Policy and the Records Retention Schedule. i. Securing the Department Director’s approval for destruction of records when the retention periods have expired.
j. Ensuring the destruction of Duplicate Copies, Transitory Records, and Non-Records in accordance with this Policy.
k. Providing written notification to their Department Director and City Clerk of any discrepancies or violations of this Policy or the Records Retention Schedule within their department.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 106

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 14

TYPES OF RECORDS
According to California state law a record “includes any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics” (Gov’t Code § 7920.530).

What is a Non-Record?
It is often difficult to draw a clear distinction between record and Non-Record material. A helpful hint to follow in making the distinction is that Non-Record documents can be discarded as soon as they are read. Some examples are listed below:
 Routine transmittal and acknowledgement messages which do not add any information to the material they accompany.
 Source materials that have been superseded by an approved final version (for example, dictation, recordings, or working notes that have been transcribed or incorporated into a final record)  Duplicate copies kept solely for convenience or reference.  Transitory electronic communications, such as routine email, text messages, instant messages, and chat, that do not document a City decision, action, or transaction.  Routine informational and transactional items that have served their purpose – for example, meeting reminders, event and holiday notices, and completed routine service requests.  Stocks of publications or blank forms that are kept for supply purposes only.  Reminder or follow-up copies used to track correspondence awaiting action, once the action has been completed.
 Spam email, automated system notifications, and personal messages unrelated to City business.  Library and reference materials not created by the City.

OWNERSHIP & CUSTODY OF RECORDS
All documents, writings, or other forms of information prepared, owned, used, produced, acquired, or retained by employees during their responsibilities, regardless of physical form or characteristics, are the exclusive property of the City. Employees shall have no expectation of privacy relating to City records.

When it is necessary for employees to work on electronic documents away from the City, those documents must be accessed via the City’s virtual private network (VPN), and no copies shall be stored on private computer equipment or other electronic media. All documents must be returned to the City, and all copies deleted from the outside location, within 36 hours of final use or reference. Employees shall not have any City physical records in such places as private homes or offices.

Records managed by outgoing officials, employees, contractors, or volunteers shall be retained for review by management or their designee after separation from the City.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 107

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CITY OF CORONADO PAGE 15

VITAL RECORDS
Vital Records are those records needed to continue business operations in the event of a disaster and will be identified as such on the Records Retention Schedules. Each department will be responsible for defining a Business Continuity Plan that includes the protection and maintenance of vital records. Examples of a Business Continuity Plan include, but are not limited to:
 Storing hard copies in a fire-resistant filing cabinet or area, or in a locked vault, either on site or off-site.  Storing duplicate hard copies at a secure off-site facility for the duration of the retention life of the vital record.
 Providing regular back-ups for electronic vital records.  Storing electronic copies of vital records in Laserfiche.  Hosting electronic vital records on a cloud-based service, provided that the documents are periodically backed up by the service provider.
 Maintaining:
o A list of physical locations of vital records storage facilities and systems. o Access codes, passwords and/or keys for facilities and systems. o Equipment used to store vital records or needed to access electronically stored vital records. o An inventory of vital records within the facility.
o Procedures for accessing vital records.

HISTORICAL RECORDS
Historical Records are records that are valuable to future researchers to document the accomplishments, changes, and growth of the City. Record Series that may contain historical records will be identified within the Records Retention Schedules. Historical Records may be maintained within each department based on individual departmental procedures or forwarded to the City Clerk’s Office for archival storage.

CONFIDENTIAL RECORDS
There are many sources of legal authority to exempt a record from disclosure including, but not limited to, the California Public Records Act, Government Code §7920 through §7930. It would be impractical to list all definitions of “confidential” records in this Policy. If there is any question as to whether a particular record should be designated as “confidential,” the Department Director will consult the City Clerk.

Confidential records must be maintained with sufficient security, and in accordance with applicable laws, to protect their contents from unauthorized access. Departmental procedures to ensure the security of confidential records will be the responsibility of the Department Director.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 108

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MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 16

E-MAIL COMMUNICATIONS
E-mail messages and any electronic attachments should be reviewed regularly to determine relevance to current City business. When relevant, the e-mail must be converted to an electronic record, or printed in hard copy, and retained with the associated topic or record series (e.g., project file, purchase order, professional services agreement) for the required retention period as designated in the Records Retention Schedules. E-mail messages that constitute an Official Record shall be preserved for the retention period specified in the applicable Records Retention Schedule in the manner described above.

Routine e-mail messages are comparable to telephonic communications and are considered either Transitory Records or Non-Records. Such e-mail is not intended to be retained in the ordinary course of City business, and the informational content of such communications is neither necessary nor intended to be preserved for future City use or reference.

E-mail systems are not intended to be, and will not be, used for the electronic storage or maintenance of official records, or as document management systems. E-mail communications are retained as follows:
 E-mail that constitutes a Transitory Record on Non-Record will automatically be removed and deleted permanently from the user’s Inbox after 730 days, per Administrative Procedure and consistent with Government Code §34090(d).

TRUSTED COPY (MIGRATION OF AN ORIGINAL RECORD)
To ensure the accuracy of a Trusted Copy, employees of the Office of Record must follow the department’s approved process before replacing the original record. The process must be approved by the City Clerk.

Before designating a record as a Trusted Copy, legibility must be validated, and indexes or metadata confirmed as accurately reflecting the content of the original record.

Once the Trusted Copy has been validated and designated as the Official Record, the original record shall be immediately destroyed in the approved manner stated in this policy, unless maintenance and retention of the physical records are required by statute, such as governing body Minutes, Resolutions and Ordinances.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 109

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 17

DATABASES
For Records Retention purposes, the City generally treats databases, whether residing on City systems or hosted by an outside source (Software as a Service or SaaS), to be Transitory Records. Absent a specific retention requirement in the Records Retention Schedule or applicable law, the standard retention period for databases is “Until Superseded” to reflect that only the current version has informational value to the City.

The Office of Record that uses, maintains and modifies a database must assure the information contained within the database is correct and accurate, and has an obligation to produce information from the database, as needed, to perform City business. Due to the transitory nature of databases, periodic reports produced from a database, and used for administrative, fiscal, legal or historical purposes, may become Official Records. Individual data records and reports designated as Official Records must be maintained in accordance with the Records Retention Schedules, either within the database or by periodic export to a Trusted System.

For example, the City’s Annual Budget Report captures the financial position at the end of a fiscal year, and is used to inform the City Council, staff and citizens of the City’s financial state. Thus, the report must be retained for the retention period designated in the Records Retention Schedule to reflect operational needs.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 110

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 18

STORAGE AND PRESERVATION OF RECORDS

ACTIVE RECORDS
Storage and preservation methods for active records must be approved by the City Clerk or designee and meet all the following minimum specifications:
a. Records must be stored and maintained using complete inventories and accurate indexes which allow them to be identified, retrieved and disposed of in an expeditious manner. b. Records must be maintained so they are readily accessible to conduct current City business. c. Storage systems for records will accommodate hard-copy or electronic records and must also conform to the requirements of a Trusted System. Migration of original records to electronic form requires a process that complies with Section 5.7 of this policy.
d. Filing systems should follow these guidelines:
a. Physical file folder labels should have a consistent style, not a mixture of different styles. This makes reading labels on physical files easier and increases access rates. File labeling should be consistent for the entire group of records.
b. A single filing system for primary and secondary indexing levels should be chosen and remain consistent. For example, after establishing primary file sections, select an alphabetical, alphanumeric, or subject classification to control the sub-group files. c. Record series should be kept together so that permanent records are separated from records with shorter retention requirements. When preparing files for a new calendar or fiscal year, set up files by retention period and add files to the department inventory list including destruction dates. d. Confidential files should be labeled with obvious notations to alert staff members on the special handling requirements.
e. Inactive records should be transferred to the City’s record storage provider to ensure that the maximum capacity is available for housing active records. The transfer must be reviewed, coordinated and approved by the City Clerk.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 111

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 19

INACTIVE RECORDS
Inactive records may be stored in a secured City facility as approved by the City Clerk or designee.

An off-site storage facility must:

1. Meet applicable state and local codes.

2. Provide protection from fire and intrusion.

3. Provide reasonable access to records in a timely manner.

Each department shall maintain an inventory of its inactive records in storage and forward an electronic copy of said inventory to the City Clerk’s Office. Prior to sending records to storage, Duplicate Copies, Transitory Records and Non-Records must be removed and destroyed in accordance with this Policy.

CLOUD OR HOSTED ELECTRONIC RECORDS
Cloud stored or hosted electronic records must follow the City’s Records Retention Schedules.

The cloud or hosting company must:

1. Meet applicable state and local codes.

2. Provide protection from fire and intrusion.

3. Provide reasonable access to records in a timely manner.

Off-Site Storage
The City utilizes an off-site storage provider for inactive records. Whenever possible, active records will be held in the department responsible for the document.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 112

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 20

DESTRUCTION OF RECORDS

DESTRUTION OF PHYSICAL OR ELECTRONIC RECORDS
The City Clerk’s Office oversees and administers the Program, Records Retention Schedules, and the destruction of records. This applies to all records, regardless of format.

Official Records for which the retention period identified on the Records Retention Schedule has elapsed will be destroyed in accordance with this Policy. Records subject to a legal or litigation hold placed by the City Clerk or City Attorney shall not be destroyed until the hold is released. Notwithstanding any provision of this Policy or the Records Retention schedule, the following records shall not be destroyed pursuant to Government Code §34090:
(a) records affecting title to real property or liens thereon; (b) court records; (c) records required to be kept by statute; (d) records less than two (2) years old; and (e) the minutes, ordinances, or resolutions of the City Council or of a City board, agency, or commission.

The City destroys eligible records through a single annual destruction cycle administered by the City Clerk's Office.

As destruction occurs on an annual cycle, a record that expires during a calendar year is destroyed in the following calendar year; no earlier than January 1 and no later than December 31 of that following year. This timing ensures records are not destroyed before their retention period has fully elapsed. The City Clerk shall annually establish and initiate the destruction cycle, including designating the date(s) on which departments are to review their records and submit requests for destruction. Departments shall not independently schedule or carry out the destruction of Official Records outside of the destruction cycle administered by the City Clerk's Office.

Departments must identify all records eligible for destruction pursuant to the Records Retention Schedule and submit a Records Destruction Request Form to the City Clerk's Office. The form shall list all documents to be shredded, deleted, or otherwise destroyed and the corresponding retention periods pursuant to the Records Retention Schedule. The form must be completed in its entirety, approved and signed by the Department Director, and then processed in the following order: the City Clerk's Office reviews the request for consistency with this Policy and the Records Retention Schedule, verifies that the records are eligible for destruction and not subject to a legal hold, and approves or denies the request. Upon the City Clerk's approval, the form is forwarded to the City Attorney, whose written request is required for destruction pursuant to Government Code §3409, for final review and approval. No record may be destroyed until the Records Destruction Request Form has received all required approvals. Following City Attorney approval, destruction is authorized under the authority provided by the City Council Resolution 2026-52 adopting this Policy and Records Retention Schedule. No further City Council approval is required.

All records approved for destruction must be destroyed by shredding (for hard-copy records) or by methods that permanently delete the records (for electronic records). All hard-copy records approved for destruction, including confidential records, shall be shredded. Commercial services may be used for the destruction of paper documents only if destruction is completed on-site at City facilities, and a Certificate of Destruction from the commercial service must be submitted to the City Clerk's Office.

The destruction process must include all Duplicate Copies of the Official Record, regardless of which department maintains the duplicates.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 113

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 21
Following the destruction of records, the City Clerk (or designee) shall confirm and certify that the records have been destroyed. All Certificates of Destruction shall be maintained in the City Clerk's Office.

DESTRUCTION OF DUPLICATE COPIES
No Duplicate Copy will be maintained longer than the retention period of the original record and may be destroyed at any time within the retention period.

Department Directors will ensure that employees follow the established procedures for destruction of this Policy.

Prior to the destruction of a Duplicate Copy, the employee shall ensure that:
a. The writing is, in fact, a Duplicate Copy and not an original record. b. The writing is no longer required for the operational needs of the department.

DESTRUCTION OF TRANSITORY RECORDS
A Transitory Record may be destroyed at any time. Prior to the destruction of a Transitory Record, the employee shall ensure that:
a. The writing is, in fact, a Transitory Record and not an original record. b. The writing is no longer required for the operational needs of the department.

DESTRUCTION OF NON-RECORDS
A Non-Record may be destroyed at any time. Prior to the destruction of a Non-Record, the employee shall ensure that:
a. The writing is, in fact, a Non-Record.
b. The writing is no longer required for the operational or reference needs of the department.

DESTRUCTION OF ORIGINAL RECORDS AFTER MIGRATION

TO A TRUSTED COPY
Once an original record has been migrated to a Trusted Copy, in accordance with this Policy, the original record shall be immediately destroyed in accordance with this Policy, unless maintenance and retention of the physical record is required by statute, such as governing body Minutes, Resolutions and Ordinances. Request for the destruction of an original record after migration to a trusted copy shall follow the procedures outlined in Destruction of Physical or Electronic Records.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 114

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 22

DESTRUCTION OF INFORMATION ON OBSOLETE

ELECTRONIC EQUIPMENT
Certain electronic equipment, including Trusted Systems, used by the City may contain methods of electronic storage of City information. This information may be captured and stored as the equipment is used in the normal course of business.

Prior to decommissioning City equipment, the responsible department shall ensure that all information relating to City business will be deleted or otherwise made illegible from any data storage systems on or within the equipment. Under no circumstances shall any electronic equipment be released from City property for recycling, destruction or other disposition until the City information has been deleted. Written confirmation of the destruction of the information should be provided to the City Clerk.

DESTRUCTION OF NON-PAPER MEDIA RECORDS
Official Records stored on non-paper media must be destroyed in a manner consistent with this Policy.

Documentation for the destruction of these records shall be prepared and retained in accordance with this Policy.

After all Official Records stored on non-paper media (e.g., magnetic tape, disks, diskettes, or other magnetic medium) have been destroyed, the medium itself may be reused, recycled or destroyed.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 115

CITYWIDE RECORDS AND INFORMATION

MANAGEMENT PROGRAM
CITY OF CORONADO PAGE 23

POLICY ADMINISTRATION
The Procedures for the management, storage and preservation, and destruction of records are as follows:

IMPLEMENTING PROCEDURES
The City Clerk's Office shall develop and maintain detailed administrative procedures to implement this Policy.

These procedures supplement, and must remain consistent with, this Policy and the Records Retention Schedule.

Because operational practices, systems, and technologies change over time, such procedures may be established, revised, or rescinded administratively by the City Clerk without amendment of this Policy. In the event of any conflict between a procedure and this Policy, this Policy controls.

AMENDMENTS
Substantive amendments to this Policy or the Records Retention Schedule shall be reviewed by the City Attorney and adopted by Resolution of the City Council. The City Clerk may make non-substantive changes, such as corrections to typographical errors, formatting, or updates to examples, that do not affect retention periods or substantive requirements, without further City Council action.

PERIODIC REVIEW
The City Clerk's Office shall review this Policy and the Records Retention Schedule at least annually and present any recommended amendments in accordance with this section.

Resolution 2026-52
Exhibit A
Item 4.d
August 18, 2026 City of Coronado Page 116
City of Coronado
Record Retention Schedules and UFIRST™ Index
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
01-01-00 Administrative Materials
01-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
01-01-02 Correspondence & Reports - External Not relating directly to a project. City-wide CY+2, AR GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
01-01-03 Correspondence & Reports - Internal Not relating directly to a project. City-wide CY+2, AR GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
01-01-04 Departmental Goals/Objectives City-wide S+2 GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded.
01-01-05 Citw-Wide Administrative Policies & Procedures Includes personnel rules and regulations, department policies and general administrative polices and
procedures.

Clerk V S+10 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded.
01-01-06 Department Policies & Procedures Includes personnel rules and regulations, department policies and general administrative polices and
procedures.

City-wide V S+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded.
01-01-07 Staff & Vendor Meetings Includes informal meeting agendas. City-wide CY+2 GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
01-01-08 Surveys & Studies - General City City-wide AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for general studies and surveys
01-01-09 Supervisor's Personnel Files Includes supervisor files on employees. File sent to HR after employee separates from the City.

City-wide ACT * Transitory Record; Maintain as long as necessary for current business activities.

GC 34090.7; Duplicate information may be destroyed
within the 2 year minimum requirement retention
requirement, * however video recording medium cannot
be destroyed for at least 90 days after occurrence of
event. Duplicates must not be kept longer than the
retention life of the original record.

Department Preference: Return separated supervisor's
employee files to Human Resources to combine with
the main employee file.
01-01-10 Transitory Electronic Communications Includes e-mail, social media, calendars, texts and other transitory communications via electronic sources.

Reference Admin Policy 160.

City-wide CY+2 Transitory Record; Maintain as long as necessary for current business activities.

GC 34090.7; Duplicate information may be destroyed
within the 2 year minimum requirement retention
requirement. Duplicates must not be kept longer than
the retention life of the original record.
01-01-11 Public Hearing Notices / Proof of Publication Notices other than City Council. City-wide CY+4 GC 34090; 2 year minimum requirement CCP 343; Statutes of limitations, 4 years

CITYWIDE ADMINISTRATIVE FUNCTION (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 117
City of Coronado
Record Retention Schedules and UFIRST™ Index
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE ADMINISTRATIVE FUNCTION (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
01-01-12 Budget Workpapers, Departmental City-wide S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after audit
Department Preference: Maintain departmental budget
workpapers until superseded plus 2 years since
information is compiled into the final budget and/or
Finance budget workpapers.
01-02-00 Reference Materials
01-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
01-02-03 Professional Associations/Organizations City-wide CY+2 GC 34090d; 2 year minimum requirement Administrative Record, State of California Guidelines
01-02-04 Community Organizations/Foundations City-wide CY+2 GC 34090d; 2 year minimum requirement Administrative Record, State of California Guidelines
01-02-05 Complaint Files General complaints to City departments. Does not include claims or litigation against the City or formal complaints with the Police Department.

City-wide AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Settlement of civil rights complaint plus 7 years
10206.00 Community Information/Events Includes information from community organizations about events occurring in the City. Not City sponsored
events.

City-wide CY+2, AR GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
Department Preference: Current year plus 2 years,
review annually for historical content
10207.00 City-sponsored Event Planning For public events sponsored and put on by the departments. Includes City-wide shred day, Arbor Day
tree giveaway and other events.

City-wide CY+2, AR GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
Department Preference: Current year plus 2 years,
review annually for historical content
10208.00 Historical Information/Events City-wide H P GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
Department Preference: Retain permanently for
historical value.
10209.00 Technical Reference City-wide ACT GC 34090.7; Duplicates and reference materials may be destroyed within the 2 year minimum requirement.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 118
City of Coronado
Record Retention Schedules and UFIRST™ Index
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE ADMINISTRATIVE FUNCTION (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10300.00 Materials from Agencies & Other Cities - Non-project Related 10301.00 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10302.00 Federal Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
10303.00 State Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
10304.00 Regional/National Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
10305.00 County Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
10306.00 San Diego County Cities Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
10307.00 Special Districts Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
10400.00 Grant Administration
10401.00 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10402.00 Grant Applications & Agreements Working Files Departments are responsible for maintaining copies of invoices paid toward grants and longer retention term
applies, as needed. City Clerk is responsible for the
executed grant agreement.

City-wide AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final expenditure report 2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 119
City of Coronado
Record Retention Schedules and UFIRST™ Index
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE ADMINISTRATIVE FUNCTION (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10403.00 CDBG Grant Applications & Agreements Working
Files
Departments are responsible for maintaining copies of
invoices paid toward grants and longer retention term
applies, as needed. City Clerk is responsible for the
executed grant agreement.

City-wide AFP+4 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final expenditure report 2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
10500.00 Purchasing & Material Acquisition
10501.00 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10502.00 Requests for Proposal / Quote / Information Includes competitive bid quotes. City-wide AC+5 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations of 4 years
State of California Guidelines; 5 years after audit for successful bids.

Department Preference: 5 years after completion of
project associated with the bid.
10503.00 Bids - Successful Original copy of successful bid kept with contract file (Clerk).

City-wide AC+5 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations of 4 years
State of California Guidelines; 5 years after audit for successful bids.

Department Preference: 5 years after completion of
project associated with the bid.
10504.00 Bids - Unsuccessful City-wide CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 for unsuccessful bids
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 120
City of Coronado
Record Retention Schedules and UFIRST™ Index
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
02-01-00 Clerk Administration
02-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
02-01-02 Public Records Requests Log and requests, correspondence, documentation and responses that require city-wide coordination across
departments by the City Clerk. Managed through
JustFOIA. Does not include Police investigation
records.

Clerk AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion 02-01-03 HIPAA Requests Includes requests for medical information. Clerk C AC+6 GC 34090; 2 year minimum requirement CCP 343; 4 year statute of limitations
45 CFR 164.530(j)(2); 6 years for written responses
02-02-00 City Council & Planning Commission
02-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
02-02-02 Affidavits of Posting, Mailing and/or Publication Affidavits of Posting, Mailing and/or Publication Declarations indicating agendas and other notices are
completed in compliance with state law and City Clerk
department guidelines.

Clerk CY+4 GC 34090; 2 year minimum requirement
CCP 343; Statutes of limitations, 4 years
02-02-03 Agenda Packets Agenda, staff reports, supplemental communications and all other supporting documentation for City Council regular and special meetings.

Clerk CY+10 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
Department Preference: Maintain agenda packets for
the current year plus 10 years for reference purposes.
02-02-04 Minutes Clerk V, H P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
02-02-05 Meeting Recordings Recordings maintained on a City server. Duplicate copy is maintained in the cloud. (12 Miles Out, Fisher
Integrated)
Clerk CY+4 GC 54953.5; 30 days after recording
Department Preference: Maintain video recordings for
the current year plus 4 years for reference purposes
and public convenience.
02-02-06 Ceremonial Items Includes Mayoral certificates of proclamations, special commendation, certificates of recognition.

Clerk H * CY+2 GC 34090; 2 year minimum requirement
* Review for historical content and protect accordingly. 02-02-07 Mayor & Councilmember Correspondence General correspondence to or from outside sources.

Correspondence associated with a specific project
should be maintained with the project documents.

Clerk CY+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 121
City of Coronado
Record Retention Schedules and UFIRST™ Index
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-02-08 Council Sponsored Events Events that councilmembers and/or the mayor may attend or host – planning timelines, invitations, program, script, attendance lists, recognition lists, invoices and follow up correspondence.

Clerk H * CY+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
Department Preference: Review for historical content
and protect accordingly.
02-02-09 Oaths of Office, Elected Officials Administered upon certification of election results.

Employee oaths are kept with personnel files.

Clerk AT+6 GC 34090; 2 year minimum requirement
State of California Guidelines; 6 years after termination for elected officials.
02-02-10 City Council Policy Book Includes policies on parliamentary procedures, direction to City Manager, questions to public on items, meeting
procedures and other policies followed by Council.

Clerk S+4 GC 34090; 2 year minimum requirement
CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded for
Council policies.
02-02-11 Awards, Gifts Given to the City Determine historical significance and base determination off of that, some items displayed in
various City buildings, some in storage. Items may be
loaned to Coronado Historic Association upon approval.

Clerk H * CY+2 GC 34090; 2 year minimum requirement
* Review for historical content and protect accordingly. 02-02-12 City Council Subcommittees Appointments Appointments to outside agencies, notices of reorganization.

Clerk AC+7 GC 81009(e); 7 year requirement for originals GC 81009(f); 4 year requirement for copies
02-03-00 Boards, Commissions & Committees
02-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
02-03-02 Administrative Files Attendance reports, meeting calendars, communications from the City Clerk to staff liaisons,
training and resource materials, programmatic rules
review, research and analysis.

Clerk CY+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
02-03-03 Rosters Reflects current membership. Maintained electronically. Clerk CY+5 GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
Department Preference: Maintain rosters for the current year plus 5 years for tracking of appointments.
02-03-04 Recruitment Materials Includes annual Maddy Act Notices, annual and periodic notices of vacancy, press releases, social
media distribution planning and other vacancy
information.

Clerk CY+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
02-03-05 Applications, Appointed Applications submitted as part of the Council recruitment/interview or Committee appointment
process are retained as part of the Council agenda
packet. Includes appointment, termination and leave of
absence correspondence and oaths of office.

Clerk AT+6 GC 34090; 2 year minimum requirement
GC 40801; Maintain record of proceedings
29 USC 1113; 6 years after date of last action
State of California Guidelines; 5 years after term of
office
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 122
City of Coronado
Record Retention Schedules and UFIRST™ Index
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-03-06 Applications, Unsuccessful Clerk AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; maintain not selected
applications for 2 years after completion, 6 years after term ends for oaths of office
02-03-07 Commissioner's Manual Includes the general , Civil Service and Library commissioner's manuals.

Clerk S+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
02-03-07 Agendas For all boards, commissions and committees. Clerk CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
02-03-08 Agenda Packets For all boards, commissions and committees. City-wide CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
02-03-09 Minutes For all boards, commissions and committees. Clerk V, H P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
02-03-10 Meeting Recordings For all boards, commissions and committees.

Recordings maintained on a City server.

City-wide 30 Days GC 54953.5; 30 days after recording
02-03-11 Work Plans For all boards, commissions and committees. City-wide S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after strategic plan is superseded.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 123
City of Coronado
Record Retention Schedules and UFIRST™ Index
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-04-00 Elections Materials
02-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
02-04-02 Municipal Elections Working Files Includes ballot material copies, voter rosters, official precinct materials, correspondence, and election signs, notices and legal publications. Original canvass
information and statement of votes from the County
Registrar of Voters are approved and incorporated by
reference by City Council resolution. City Clerk
administrative, research and working files retained for future reference.

Certification of votes maintained permanently with the
approved resolution.

Clerk AC+5 EC 17000(a); Affidavits and indexes are 5 years EC 17300(a)(1); 5 years after election for election
rosters
EC 17302(a); 8 months after election certification
initiative or referendum petitions
GC 81009(b); 5 years after election certification for
campaign statements of non-elected candidates.
(Elected candidates statements are retained separately
under FPPC section of the schedules.)
GC 34090.7; Duplicate copies may be destroyed at any
time if the City Council has prescribed a procedure for destruction of duplicates per GC 34090.7. Non-records
may be destroyed at any time.

For all election documents where the State's
requirement is permanent, but for which the County
maintains the original documents.
02-04-03 Municipal Elections Historical Files Includes sample ballots and election summaries, election compendium and historical list of Mayors and
Councilmembers.

Clerk H P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for election
history files
02-04-04 Candidate Statements and Nomination
Documents, Elected Officials
Elected officials. Submitted in order to qualify for
candidacy; includes nomination petition, declaration of candidacy, optional candidate statement, signature and
residency verification, consent forms, ballot designation worksheet, optional Code of Fair Campaign Practices
declaration, filing checklists and candidate statement
receipt. Nomination petitions may be viewed by the
public but not copied or distributed.

Clerk P GC 34090; 2 year minimum requirement
EC 17100; 4 years after term ends
GC 81009(a); Permanent for campaign statements of
elected candidates.
02-04-05 Candidate Statements and Nomination
Documents, Unsuccessful Candidates
Unsuccessful candidates. Clerk AC+5 GC 34090; 2 year minimum requirement GC 81009(b); 5 years after election certification for
campaign statements of non-elected candidates.

Department Preference: Maintain unsuccessful
candidate nomination documents for 2 years after the
election closes.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 124
City of Coronado
Record Retention Schedules and UFIRST™ Index
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-04-06 Council Initiated Measures Ballot question is approved by Council resolution.

Direct arguments for and against measures, attorney
summaries, and argument rebuttal filer and author are
filed with the City Clerk.

Clerk AC+5 GC 34460; Indefinite. Maintain copy of charter related documents in archives.

EC 17000(a)(1); Affidavits and indexes are 5 years
EC 17300(a); 5 years after election for election rosters EC 17302(b); 8 months after election certification
initiative or referendum petitions
Department Preference: Maintain council sponsored
measures for 5 years after closure of the election to
match retention for Municipal Election materials.
02-04-07 Initiatives, Measures, Referendums & Recall
Petitions
Includes petitions with original signatures. Clerk C AC+8M EC 17200; 8 months after election closes for initiative and referendum petitions.

EC 17400; 8 months after election/final examination for election recall petitions.
02-04-08 Candidate Handbooks Information relating to running for and qualifying for City Council and filing requirements and obligations.

Includes nomination handbook, candidate handbook
and new Councilmember handbook. Revised and
replaced each election.

Clerk S+2 GC 34090; 2 year minimum requirement
Department Preference: Maintain for 2 years after
superseded for relevance to subsequent elections.
02-05-00 Fair Political Practices Commission
02-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
02-05-02 Campaign Statements – Elected & Candidate
Controlled Committees (Forms 410, 460, 470,
501, 497, etc.)
FPPC Campaign Financial Disclosure Statements for
Elected officials and candidate controlled and/or
committees primarily formed to support or oppose them.

Filing obligation exists until committee is terminated.

Includes noticing and processing correspondence.

Clerk P GC 81009(b); maintain elected indefinitely
Per municipal code 1.84.020(D)(1) campaign filings
must be submitted electronically.
02-05-03 Campaign Statements – Unsuccessful
Candidates (Forms 410, 460, 470, 501, 497, etc.)
FPPC Campaign Financial Disclosure Statements for
unsuccessful candidates for office including committees that directly support or oppose them. Filing obligation exists until committee is terminated. Includes noticing and processing correspondence.

Clerk AC+5 GC 81009(b); 5 years for unsuccessful candidates.

Per municipal code 1.84.020(D)(1) campaign filings
must be submitted electronically.
02-05-04 Campaign Statements – Committees Not
Controlled by Candidates (Forms 410, 460, 470,
497, etc.)
FPPC Campaign Financial Disclosure Statements for
general purpose and ballot measure committees. Filing
obligation exists until committee is terminated. Includes noticing and processing correspondence.

Clerk AC+5 GC 81009(b); 5 years for unsuccessful candidates Department Preference: Maintain committees campaign
statements for 5 years after closure of the committee
02-05-05 Campaign and Form 700 Tracking Database Tracks noticing, correspondence and filing dates. Using NetFile.

Clerk ACT Transitory Record; Databases are maintained while active
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 125
City of Coronado
Record Retention Schedules and UFIRST™ Index
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-05-06 Statement of Economic Interests (Form 700) –
Elected Officials & 87200 Filers
Mayor, City Councilmembers, Candidates, Planning
Commissioners, City Manager, City Treasurer and City
Attorney. Since 2016 Govt. Code Section 87200 filers
file electronically with the FPPC. Copies retained on
file.

Clerk AC+7 GC 81009(f); 4 year requirement for copies
Department Preference: Maintain all forms for 7 years
per GC 81009(e) for consistency
02-05-07 Statement of Economic Interests (Form 700) –
Designated
Positions designated in the City’s Conflict of Interest Code (MC Chapter 1.20) filed with the City Clerk.

Clerk AC+7 GC 81009(e); 7 year requirement for originals GC 81009(f); 4 year requirement for copies
02-05-08 Ethics Training Certifications Mayor and City Councilmembers are required to file with City Clerk every two years by state law. Also sent to
committee and commission members, and designated
staff.

Clerk AC+5 GC 53235(b); 5 years
02-05-09 Forms 801, 802, 803, 804, 806, etc. Gift to Agency Reports (Form 801), Ceremonial Role Events and Tickets (Form 802), gifts received (Form
803), Agency Report of New Positions (Form 804) and
Public Official Appointments (Form 806) as applicable
and necessary.

Clerk AC+7 GC 82015; 7 years for form 803
2 CCR 18944 et. seq.; 7 years for forms 801 and 802
02-06-00 Records Management
02-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
02-06-02 Electronic Document Repository Includes the City's trustworthy electronic document or record preservation system. Currently using Laserfiche.

Clerk ACT Transitory Record; Databases are maintained while active
02-06-03 Retention Schedules & Updates Clerk P GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after superseded Department Preference: Permanent for destruction
tracking purposes.
02-06-04 Destruction Certificates, Destruction Logs &
Certificates of Destruction
Signed certificates indicating final disposition of
documents which have met or exceeded approved
retention policy guidelines and have been destroyed.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded RCS Suggestion: Permanent for destruction approvals
for tracking purposes.
02-06-05 Records Inventories & Indices Index to all active, inactive and permanent records maintained onsite or in offsite storage.

City-wide S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded 02-06-06 Records Management Manual Manual of Records Management procedures and policy including instructions and forms. City Clerk will
maintain one copy permanently.

Clerk S+5 GC 34090; 2 year minimum requirement
CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 126
City of Coronado
Record Retention Schedules and UFIRST™ Index
03-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
03-01-00 City Manager Records
03-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
03-01-02 City Manager's Update / Reports Reports to Council on current department status. CM CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years for management
reports
03-01-03 Strategic Planning Includes goals and planning with department directors. CM S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after strategic plan is superseded.
03-01-04 Grand Jury Responses to routine Grand Jury requests and reports that are sent to the City.

CM CY+2 GC 34090; 2 year minimum requirement
03-01-05 State & Federal Legislation Correspondence from the City Manager relating to legislation.

CM CY+2 GC 34090; 2 year minimum requirement
03-01-06 Ad-Hoc Committees Includes agendas and meeting documents for roundtables, working groups, taskforces and other
informal committees.

CM CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
03-01-07 Cultural Arts Includes calls for art, copies of public art contracts and other acquisition and disposition documents. Original
agreements maintained by the City Clerk.

CM AT+4 CCP 337; Statute of limitations of 4 years
CCP 343; Statute of limitations of 4 years
Department Preference: Maintain cultural art materials
while art is with the City plus 4 years to follow retention of the associated contract.
03-01-08 Cultural Arts Social Media Includes Facebook, Instagram, and Constant Contact newsletters. Currently not archived outside of the
platform.

CM 2Y GC 34090; 2 year minimum requirement
Department Preference: Maintain social media posts for
a rotating 2 year period.
03-01-09 Community Grants Grants provided to the community. Includes agreements, insurance, invoicing, reporting and other
grant related documents.

CM AFP+5 GC 34090; 2 year minimum requirement
State of California Guidelines; 5 years after closure for grant financial records.
03-01-10 Permitting Includes permit documents and insurance for special events, fireworks, film and other temporary use permits.

CM AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for Temporary Use
03-01-11 Community Events Includes Avenue of Heroes, dedication and milestone events, employee recognition awards, ribbon
cuttings/openings and other community events
instigated by the City Manager's Office.

CM H * CY+2, AR GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
Department Preference: * Current year plus 2 years,
review annually for historical content

CITY MANAGEMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 127
City of Coronado
Record Retention Schedules and UFIRST™ Index
03-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY MANAGEMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
03-02-00 Communications
03-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
03-02-02 Press Releases Comms CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for press releases.
03-02-03 Biweekly Constant Contact Newsletter Electronic newsletter produced weekly. Maintained in PDF for retention purposes.

Comms H * CY+2, AR GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
Department Preference: * Current year plus 2 years,
review annually for historical content
03-02-04 Social Media Managed through CivicPlus. Currently not archived. Comms 2Y GC 34090; 2 year minimum requirement Department Preference: Maintain social media posts for
a rotating 2 year period. Tracking system automatically recycles posts after 2 years.
03-02-05 City Website Main City website hosted through CivicPlus. Project Coronado website hosted by Granicus.

Comms CY+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
03-02-06 Media Assets Includes photographs, logos, videos, graphics and other media. Select media may have historical value.

Comms H * CY+2, AR GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
Department Preference: * Current year plus 2 years,
review annually for historical content
03-02-07 Video Recordings Not related to governing body meetings or public safety and security camera videos. Outreach and public
engagement stored on a City server.

Comms CY+2, AR GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
Department Preference: Review annually for relevance
to current projects or subjects.
03-02-08 City Public Outreach Includes advertisements, speeches, handouts and other outreach items. Not department specific outreach.

Comms CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
03-02-09 Community Survey Biannual Community Survey Report stored on City server. PDF included in Council Agendas.

Comms CY+2 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 128
City of Coronado
Record Retention Schedules and UFIRST™ Index
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
04-01-00 Legislative Materials
04-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
04-01-02 Ordinances Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
04-01-03 Resolutions Clerk V, H P GC 34090(e); Permanent for decisions of the City State of California Guidelines; Permanent
04-01-04 Municipal Code Clerk V, H P GC 34090(e); Permanent for decisions of the City State of California Guidelines; Permanent
04-01-05 State & Federal Legislation Includes letters of support or against legislation / appropriations.

CM CY+2 GC 34090; 2 year minimum requirement
04-01-06 Lobbyists Includes lobbyist registration records. CM P GC 34090; 2 year minimum requirement State of California Guidelines; Maintain lobbyist
registration records permanently.
04-02-00 General Legal
04-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
04-02-02 Advisory Files Includes legal opinions, advice and review of documents received from or relating to departments.

Documents maintained with the contract attorney firm
and returned on request or at separation.

Attorney C AC+2 or
S+2
GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded Department Preference: Maintain legal opinions for 2
years after the matter is closed or 2 years after
superseded, subject depending. The State's guideline is inconsistent with the type of documents.
04-02-03 Litigation Includes in-house litigation documents and pleadings and attorney/client documents received from outside
counsel. Some documents are duplicate of originals on
file with the County. High profile cases may be
subjective.

General cases
High profile cases
Clerk
AC+7
P
GC 34090; 2 year minimum requirement
State of California Guidelines; 7 years after closure for case records; maintain high profile cases permanently.
04-02-04 Subpoenas Subpoenas for records and deposition testimony. Clerk CY+2 GC 34090; 2 year minimum requirement

LEGAL & LEGISLATIVE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 129
City of Coronado
Record Retention Schedules and UFIRST™ Index
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

LEGAL & LEGISLATIVE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-03-00 Agreements / Contracts / MOUs
04-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
04-03-02 Service, Equipment & Supply Agreements Vendors, product acquisitions, professional service agreements, services, individual employment,
professional services and consultants, purchase,
leases, licenses and all other general City agreements.

Clerk AC+4 CCP 337.2; Statute of limitations of 4 years CCP 343; Statute of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.
04-03-03 Infrastructure & Cooperation Agreements Capital improvement, development, subdivision, franchise, joint powers, mutual aid, Mills Act, historic designation, labor MOU and other infrastructure related agreements.

Clerk P GC 34090(a), Real property records, maintain
CCP337, 337.1(a), 337.15; Statute of limitations of 4
years
CCP 337.2; Statute of limitations of 4 years
CCP 343; Statute of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.

H&S 19850; Life of Building, with exceptions.
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
04-03-04 Grant Agreements
Grants received by the City and agreements maintained
by the City Clerk.

Clerk AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
04-03-05 Settlement Agreements Includes claims and litigation related settlement agreements and liability releases.

Clerk P CCP 343; Statute of limitations, general 4 years State of California Guidelines; 5 years after termination for non-capital improvement agreements and contracts
Department Preference: Maintain settlement
agreements permanently to support the final settlement. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 130
City of Coronado
Record Retention Schedules and UFIRST™ Index
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

LEGAL & LEGISLATIVE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-04-00 Property Related Records
04-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
04-04-02 Assessment Districts Prop. 218 proceedings and election materials.

Project files kept with Engineering. Final documents
kept with City Clerk.

Clerk / Eng P GC 34090(a); Permanent for land and property records CCP 338; 3 year statute of limitations
State of California Guidelines; Permanent
04-04-03 Assessment District Ballots & Protest Letters Clerk AC+2 GC 53753; 2 years after completion for ballots GC 53755; 2 years following the date of hearing to
consider written protests
04-04-04 Easements, Deeds, Quitclaim Deeds & Grant
Deeds
Project files kept with Engineering. Final recorded
documents kept with City Clerk.

Clerk / Eng P GC 34090(a); Permanent for land and property related documents
24 CFR 1710.102(d); Retain in a permanent record
format
04-04-05 Right of Way Project files kept with Engineering. Final documents kept with City Clerk.

Clerk / Eng P GC 34090(a); Permanent for land and property related documents
24 CFR 1710.102(d); Permanent
04-04-06 Vacations/Abandonments Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
04-04-07 Annexations Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
04-04-08 Real Property Acquisitions/Dispositions Purchase and disposition documentation. Does not include recorded documents for City property.

Clerk AC+10 GC 34090; 2 year minimum requirement
GC 6254; Record disclosure
CCP 337.1; 5 years maximum after completion of
construction or improvement
CCP 337.15; 10 years after completion of construction
or improvement
36 CFR 64.11(a)(3); 3 years after last payment for
public property acquisition.

State of California Guidelines; Completion expiration
plus 10 years for acquisitions.
04-04-09 City-owned Property Includes the deeds and other backup information on acquisition of City-owned property.

Clerk P GC 34090(a); Permanent for land and property records State of California Guidelines; 10 years after completion for property acquisition and disposition supporting
documents.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 131
City of Coronado
Record Retention Schedules and UFIRST™ Index
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
05-01-00 General Information Technologies
05-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-01-02 IT Help Desk Support database that tracks requests for service and support.

IT ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
05-01-03 Technical Network Diagrams, Administration Documents related to network configuration. IT C CY+4 CCP 343; Statute of limitations of 4 years State of California Guidelines; Current year plus 4 years for network configuration and diagrams
05-01-04 Technical Network Diagrams, Public Safety IT C CY+4 CCP 343; Statute of limitations of 4 years State of California Guidelines; Current year plus 4 years for network configuration and diagrams
05-01-05 Disaster Recovery & Business Continuity
Program
Administration:

Public:

IT C S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded for emergency management and mutual aid strategic
plans.
05-01-06 Incident Response Plan Response to cyber attacks and other network attacks. IT C S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after superseded for emergency management and mutual aid strategic
plans.
05-01-07 Strategic Planning Best practice for strategic and GIS. IT S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after superseded for emergency management and mutual aid strategic
plans.
05-02-00 IT Projects & Licensing Records
05-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-02-02 Licenses & Support Agreements Includes software EULA licenses, and maintenance and support agreements. Also may available on the vendor's
website. Most agreements maintained by the City
Clerk's Office.

IT / Clerk AC+4 CCP 337; Statutes of limitations of 4 years CCP 343; Statutes of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.
05-02-03 Policy / How-to Guides & Training Includes vendor provided manuals and in-house created how-to guides.

IT ACT Transitory Record; Maintain as long as necessary for current business activities.

GC 34090.7; Duplicate information may be destroyed
within the 2 year minimum requirement retention
requirement. Duplicates must not be kept longer than
the retention life of the original record.

INFORMATION TECHNOLOGY
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 132
City of Coronado
Record Retention Schedules and UFIRST™ Index
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

INFORMATION TECHNOLOGY
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-02-04 IT Initiated / Support Projects Projects directly associated with IT and infrastructure management, and assistance with departments on
software acquisition and evaluation.

IT AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for maintenance and operations
05-02-05 GIS / Mapping Original maps. Coordinated with Public Works and Planning to create the maps. Hosted in the cloud.

IT S Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.

Department Preference: Maintain on the GIS system
until superseded.
05-02-06 City Facility Recordings Recordings of administrative and Police facilities, traffic cameras and situational awareness.

IT 1 Year
Rotating
GC 34090.6; 1 year. * If a claim is filed or pending
litigation, retain with the case file.
05-03-00 Backup and Recovery Plans
05-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-03-02 Rubrik Backup System Periodic backup system.
12 hour backups:

Daily backups (7 days on local server, 1 year on cloud):

Monthly backups (7 days on local server, 1 year on
cloud):

IT
7 days
1Y
1Y
GC 34090.7; Duplicate information may be destroyed
within the 2 year minimum requirement retention
requirement. Duplicates must not be kept longer than
the retention life of the original record.

State of California Guidelines; Current month plus 1
year for monthly backups
Department Preference: Keep 12 hour backups for 7
days and daily and monthly backups for 1 year total to
support retention periods for electronic documents.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 133
City of Coronado
Record Retention Schedules and UFIRST™ Index
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
06-01-00 Finance Administration
06-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-01-02 Financial Management System (ERP) Finance ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
06-01-03 User Fee Schedules City-wide S+2 GC 34090; 2 year minimum requirement 06-01-04 Journal Entries Finance AA+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after audit
06-02-00 Accounts Payable & Purchasing
06-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-02-02 Check Registers / Warrant Report Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-02-03 Canceled & Voided Checks Register Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-02-04 Invoices Includes invoices, vendor and backup information received by the departments and scanned into the
financial management software. Departments maintain
information for a short period of time after uploading.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-02-05 Employee Reimbursements Includes tuition, travel and other reimbursements. Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-02-06 Petty Cash Includes petty cash requests, receipts, approvals and other backup documentation. Maintained by
administrative staff in each department but information is sent to Finance.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-02-07 Credit Card Statements Currently in paper format and distributed to the departments for reconciliation. Master statement is
electronic and maintained by Finance.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-02-08 1099 Reporting Finance AA+4 GC 34090; 2 year minimum requirement 26 CFR 31.6001-1(e)(2); 4 years after tax return is filed R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 134
City of Coronado
Record Retention Schedules and UFIRST™ Index
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-02-09 Suspension & Debarment Forms Self certification form. Finance AC+2 GC 34090; 2 year minimum requirement Department Preference: Maintain forms for 2 years after the associated contract expires.
06-02-10 Purchase Orders Administrative purchase orders and change orders for encumbrances.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-03-00 Accounts Receivable
06-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-03-02 Accounts Receivable Billing For taxes, collections and general accounts receivable billings.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-03-03 Miscellaneous Receivables Includes daily deposit batches and other receivables. Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-03-04 Cash Receipts & Balancing Reports Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
06-04-00 Banking & Investments
06-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-04-02 Bank Cash Reconciliations Finance AA+5 GC 34090; 2 year minimum requirement 26 CFR 31.6001-1(e)(2); 4 years
State of California Guidelines; 5 years after audit
06-04-03 Investment Reports Financial performance report and annual Treasurer's reports.

Finance CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for management
reports
06-04-04 Investment Policy Finance S+5 GC 34090; 2 year minimum requirement CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 135
City of Coronado
Record Retention Schedules and UFIRST™ Index
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-05-00 Budgeting
06-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-05-02 Annual Budget Includes general City and former RDA/Successor Agency budgets.

Finance P GC 34090; 2 year minimum requirement
State of California Guidelines; 7 years after audit
Department Preference: Maintain annual budgets
permanently for reference.
06-05-03 Budget Workpapers, Finance Includes workpapers, forecasts, correspondence and other budget creation related documents maintained by
the departments.

Finance AA+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after audit
06-05-04 Budget Adjustments & Journal Entries Finance AA+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after audit
06-06-00 Debt Financing
06-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-06-02 Bond Issues & Agreements Includes the bond agreement and initial disclosures and release document. Original agreement retained by the
City Clerk.

Finance /
City Clerk
P GC 34090; 2 year minimum requirement
GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statute of limitations of 10 years
FC 30210; Maintain
State of California Guidelines; Permanent for bond
issues.
06-06-03 Bond Statements & Reports Includes official statements, arbitrage, annual statements, bond disclosure, bond pay-offs, bond
covenants and cash/surety bonds.

Finance AFP+10 GC 34090; 2 year minimum requirement
GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statute of limitations of 10 years
FC 30210; Maintain
State of California Guidelines; 10 years after
closure/expiration
06-07-00 Financial Reporting
06-07-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-07-02 State Controllers Reports Finance CY+5 GC 34090; 2 year minimum requirement State of California Guidelines; Permanent
Department Preference: Maintain submitted reports for
the current year plus 5 to follow the State's retention period for submitted reports.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 136
City of Coronado
Record Retention Schedules and UFIRST™ Index
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-07-03 Annual Comprehensive Financial Reports - ACFR Final issued report is maintained permanently in Finance.

Finance P GC 34090; 2 year minimum requirement
17 CFR 210.2-06; 7 years after audit
State of California Guidelines; Permanent
06-07-04 Annual Street Reports - SCO Finance AA+5 GC 34090; 2 year minimum requirement 29 USC 436; 5 years
26 CFR 31.6001-1(e)(2): 4 years after tax return is filed R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
06-07-05 Use Tax Reports Reported to the BOE electronically and printed for reference. Includes sales & use tax reporting.

Finance AA+5 GC 34090; 2 year minimum requirement
29 USC 436; 5 years
26 CFR 31.6001-1(e)(2): 4 years after tax return is filed R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
06-07-06 Actuarial Reports For PERS, workers compensation, general liability, OPEB and other actuarial reports.

Finance CY+5 GC 34090; 2 year minimum requirement
State of California Guideline: 5 years after completed
06-07-07 Public Employee Retirement System (PERS)
Annual Reports
Includes valuation and other annual reports. Accessible electronically on the myCalPERS website.

Finance CY+4 GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
06-07-08 Recognized Obligation Payment Schedule -
ROPS
Oversight Board and Successor Agency compliance
reporting to the State for former redevelopment
activities. Available on the Department of Finance
website.

Finance AA+5 GC 34090; 2 year minimum requirement
29 USC 436; 5 years
26 CFR 31.6001-1(e)(2): 4 years after tax return is filed R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
06-07-09 General Ledger Reconciliations Management reports. Finance AA+5 GC 34090; 2 year minimum requirement 26 CFR 31.6001-1(e)(2); 4 years
State of California Guidelines; 5 years after audit
06-07-10 Year End Reports Finance AA+2 GC 34090; 2 year minimum requirement State of California Guidelines; After audit plus 2 years for review workpapers.
06-07-11 San Diego Association of Governments (SANDAG Transnet, TDA, RTCIP and others. Finance P GC 34090; 2 year minimum requirement 17 CFR 210.2-06; 7 years after audit
State of California Guidelines; Permanent
06-08-00 Fixed Assets
06-08-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 137
City of Coronado
Record Retention Schedules and UFIRST™ Index
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-08-02 Capitalization of Assets Includes the depreciation schedules, additions, modifications, deletions and asset inventory.

Finance AA+4 GC 34090; 2 year minimum requirement
State of California Guidelines; 4 years after audit for tax reporting.
06-09-00 Payroll
06-09-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
06-09-02 Employee Time Sheets Signed by the employee and electronically approved by the supervisor. Includes time and working documents
for time tracking.

As of January 2025, entries completed in an electronic
employee access/timesheets portal, approved via a
workflow by supervisors, and the director. Timesheets
then loaded into payroll.

Finance AA+6 GC 34090; 2 year minimum requirement
29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174(d); 3 years after pay period
26 CFR 31.6001-1(d); 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
06-09-03 Employee Payroll Files Includes deductions, garnishments, direct deposit forms, tax withholding, payroll adjustments, vacation
and compensation sell-back, deferred compensation
and other payroll documents.

Finance AS+6 GC 34090; 2 year minimum requirement
29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174(d); 3 years after pay period
26 CFR 31.6001-1(d); 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
06-09-04 Payroll Journal Reports containing pay, deductions and withholdings for employees per pay period.

Finance P GC 34090; 2 year minimum requirement
GC 12946; 4 years after termination
29 CFR 516.2-6; 4 years after tax return filing
29 CFR 1627.3; 3 years
State of California Guidelines; Permanent
06-09-05 Payroll Registers Includes every pay period registers; such as check and deduction registers.

Finance C P GC 34090; 2 year minimum requirement
GC 12946; 4 years after termination
29 CFR 516.2-6; 4 years after tax return filing
29 CFR 1627.3; 3 years
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 138
City of Coronado
Record Retention Schedules and UFIRST™ Index
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-09-06 State / Federal Reporting Includes Form 941, DE9, 1095, State compensation reports and other quarterly and annual returns.

Finance CY+6 GC 34090; 2 year minimum requirement
29 USC 436; 5 years
26 CFR 31.6001-1(e)(2): 4 years after tax return is filed R&T 19530; 3 years after tax return is filed
R&T 19704; 6 year statute of limitations
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit
06-09-07 W-2s / W-2 Reporting Finance C CY+6 GC 34090; 2 year minimum requirement 29 USC 436; 5 years
26 CFR 31.6001-1(e)(2): 4 years after tax return is filed R&T 19530; 3 years after tax return is filed
R&T 19704; 6 year statute of limitations
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit
06-09-08 Deferred Compensation Statements Finance P 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 1650.202; 10 years from date of action for tax
payments
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; Termination plus 5 years.

Department Preference: Maintain deferred
compensation reports permanently since all employees
are listed in the report.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 139
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
07-01-00 Personnel Records
07-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-01-02 Personnel Files Includes applications, resumes, resignation letters, benefit separation letters, CalPERS forms, Personnel
Transaction Notices, performance evaluations,
disciplinary actions, special pay, certifications, oaths (Police Dept), training, awards, recognition / accolades, education, benefits, retirement, medical leave, W4,
direct deposit forms, EDD information and other
personnel documents.

HR C, V AS+6 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination 07-01-03 Employee Medical Files Protected leave documentation, benefit enrollment, exposure, doctor's notes, and other medical
information.

HR C, V AS+30 8 CCR 15400; Maintain reports
LC 90 - 139.6; 5 years for auditing
LC 6410; OSHA, maintain
29 CFR 1627.3(b)(1); 1 year from action
29 CFR 1910.1020(d)(1)(i)-(iii); 30 years after employee termination
State of California Guidelines; 30 after
completion/closure
07-01-04 I-9 Forms Supporting documents (SSN card, birth certificate, DL, etc.)
HR C Varies * GC 12946; 4 years after completion/position filled GC 7920.000; Public Records Act, release of
confidential information
29 CFR 1602.14; 1 year after position filled
29 CFR 1607; Maintain
29 CFR 1627.3(b)(1); 1 year from action
29 USC 211c; Maintain, no retention period stated
* USCIS Form I-9; Maintain for 3 years after completion or 1 year after employment is terminated, whichever is
longer.
07-02-00 Classification & Compensation
07-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-02-02 Class Specifications Job descriptions HR S+8 GC 34090; 2 year minimum requirement Department Preference: Maintain class specifications
and job descriptions for 8 years after superseded to
track the history of the associated job.

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 140
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-02-03 Salary Schedule Publicly available compensation schedule broken down by classification.

HR CY+5 GC 34090; 2 year minimum requirement
GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. 07-02-04 Classification & Compensation Includes personnel inquiry questionnaires, reclassifications and other compensation related
documents.

HR CY+5 GC 34090; 2 year minimum requirement
GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. 07-02-05 Salary Surveys HR CY+5 GC 34090; 2 year minimum requirement GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
2 CCR 26; 5 years for various employment records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. 07-03-00 Benefits
07-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-03-02 Employee Benefits Guides Includes the benefits guide given to employees for all benefit plans.

HR S+4 GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after action
07-03-03 Employee Benefits Plan Documents Includes the benefits plan documents received by the City for dental, vision, FSA & HRA (contracted), flexible benefits, short & long term disability, life insurance, employee assistance program and other benefit plans.

Also includes the annual benefit renewals from the
broker.

HR CY+4 GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after action
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 141
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-03-04 Deferred Compensation City is the fiduciary. Includes plan documents and quarterly reports.

HR CY+4 GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after superseded for benefit plan information, Current year plus 2 years for benefit activity reports
07-03-05 CalPERS Plan Contracts & Plan Amendments Accessible electronically on the myCalPERS website.

Original hardcopy maintained by the City Clerk.

HR P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
07-04-00 Personnel Recruitment
07-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-04-02 Recruitment Files Files include applications, practical test and assessment centers, oral board, job postings and
requisitions, rejection letters and eligibility lists.

Documents managed in NeoGov. Offer letters
maintained separately.

HR AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
07-04-03 Analyst Files Includes documentation related to the oral board panelists, interview questions, ranking results, testing process, when applicable, and general communications
from the third party analysts.

HR AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
07-04-04 Background Check Information Includes DOJ fingerprinting and other background checks for hired and non-hired candidates.

Hired non-sworn employees
Hired sworn & designated non-sworn employees
Not hired applicants
HR
AS+4
P
AC+4
GC 34090; 2 year minimum requirement
PC 832.5; 5 years for officer complaints without
sustained finding of misconduct and 15 years for
complaintes with sustained findings of misconduct
State of California Guidelines; 3 years after
termination/separation for hired general employees,
Permanent for hired Safety Personnel; 2 years after
position closes for Safety Personnel not hired.
07-04-05 Pre-employment Physicals, Non-hired Applicants Only for non-hired applicants. Hired employee physicals are in the associated personnel file.

HR AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 142
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-05-00 Safety & Training
07-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-05-02 Injury & Illness Prevention Plan General safety information. HR S+5 GC 34090; 2 year minimum requirement, 8 CCR 3204; 1 year for IIPP training records
State of California Guideline: 5 years after superseded or expired
07-05-03 Training Sessions, Mandated State mandated training including harassment, workplace violence prevention and ethics. Training
materials and attendance records are maintained.

HR CY+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training.
07-05-04 Training Sessions, Non-mandated Includes training materials and attendance records. HR CY+7 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000: PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training.
07-05-05 Safety Inspections Safety inspections such as trip hazards and panic button testing. Includes binders with photos and
comments on construction and other safety
inspections. Required by OSHA.

Inspections after injury:

Period inspections with no injury:

HR
AFP+1 *
AC+5
GC 34090; 2 year minimum requirement
29 CFR 1904.33; maintain OSHA reports for 5 years
from the end of the calendar year they relate to.
8 CCR 14300.33; current year plus 5 years for OSHA
300 reports
8 CCR 10102; whichever is longer of the following: 5
years from date of injury; * 1 year from date
compensation was last provided; upon payment of all
compensation due; when audit findings are final.

State of California Guideline: 5 years after completed
07-05-06 Covid Prevention Includes the Covid prevention program, exposure notices, outbreak reports to OSHA, and other related
documents.

HR CY+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; maintain OSHA reports for 5 years
from the end of the calendar year they relate to.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 143
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-05-07 Random Drug Pulls - DOT Records of inspection, maintenance, and calibration of EBTs
Records of negative and cancelled drug test results and alcohol test results with a concentration of less than

0.02 Records of alcohol test results indicating an alcohol concentration of 0.02 or greater; records of verified
positive drug test results; documentation of refusals to take required alcohol and/or drug tests (including
substituted or adulterated drug test results); SAP
reports; and all follow-up tests and schedules for followup tests.

All filed by year completed.

HR C CY+2
CY+1
CY+5
49 CFR 40.333; 1 to 5 years depending upon document
type. All documents must be maintain in a secured
area.
07-05-08 ADA Requests & Accommodations Accommodation requests, log, meeting notes, memos. HR CY+3 GC 34090; 2 year minimum requirement GC 12960; 3 years for discrimination claims
GC 12965; 2 years for discrimination claims
State of California Guidelines; Current year plus 2 years for employee statistics, benefit activity and liability loss reports.
07-06-00 Worker's Compensation
07-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-06-02 Workers Compensation Claims C P 8 CCR 15400; Maintain reports 8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; Permanent for workers
compensation working files (claim files, reports,
incidents). Originals filed with third party administrator. 07-06-03 Third Party Administrator Communications Correspondence, reports and general information from the TPA.

HR CY+2, AR GC 34090; 2 year minimum requirement
State of California Guidelines; Administrative Record
07-06-04 Workers Compensation Excess Insurance Includes the policy. Insurance pool with self insured retention (SIR).

HR P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for liability and property insurance
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 144
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-06-05 OSHA 300 Reports & Logs Maintained electronically. Also includes quarterly audit reports.

HR CY+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; 5 years for OSHA reports
8 CCR 14300.33; 5 years for OSHA 300 reports
8 CCR 10102;5 years from date of injury
State of California Guideline: 5 years after completed
07-06-06 Workers Compensation Reports Includes loss run reports and claim narrative summaries.

HR CY+5 8 CCR 15400; Maintain reports
8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; State recommends
Permanent retention, but no relevant statues; Risk
Management Reports (including Loss Analysis Reports)
are 5 years after completion/closure.
07-07-00 Personnel Management
07-07-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-07-02 Employment Complaints Includes EEO, CRD and internal complaints.

Hired employees, non-sworn:

Hired employees, sworn:

Applicants who filed a complaint:

HR
AS+2
AS+5
AC+2
GC 34090; 2 year minimum requirement
GC 12946; Upon expiration of statute of limitations or
until resolved
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
07-07-03 Investigation Files Does not include Internal Affairs investigations under the Police Department.

Hired employees, non-sworn:

Hired employees, sworn:

Applicants who filed a complaint:

HR
AS+2
AS+5
AC+2
GC 34090; 2 year minimum requirement
GC 12946; Upon expiration of statute of limitations or
until resolved
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
07-07-04 Appeals Includes Skelly hearings and arbitration.

Hired employees, non-sworn:

Hired employees, sworn:

HR
AS+2
AS+5
GC 34090; 2 year minimum requirement
GC 12946; Upon expiration of statute of limitations or
until resolved
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 145
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-08-00 Labor Relations
07-08-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-08-02 Union Representatives / Organizations Includes correspondence and reviews with labor organizations. Does not include negotiation information.

HR CY+2, AR GC 34090; 2 year minimum requirement
Department Preference: Maintain correspondence and
communications for the current year plus 2 years.

Review annually for relevant content.
07-08-03 Negotiations Includes documents that directly support the negotiations and final MOU.

HR P 29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
07-08-04 Memorandums of Understanding Includes management / confidential resolution.

Contractual increases by bargaining unit, health
insurance and benefit amounts.

HR P 29 USC 211c; Maintain, indefinite
29 CFR 516.5(b); 3 years
State of California Guidelines; Recommend Permanent
retention without relevant statutes or regulations cited. 07-08-05 Grievances Hired employees, non-sworn:

Hired employees, sworn:

MOU grievances not related to an individual employee:

HR AS+2
AS+5
AC+2
GC 34090; 2 year minimum requirement
GC 12946; Upon expiration of statute of limitations or
until resolved
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
07-08-06 Meet and Confer Meetings Includes documents that initiate meetings and determinations.

HR AC+10 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded.
07-09-00 Risk Management
07-09-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
07-09-02 Third Party Administrator Communications HR CY+2, AR GC 34090; 2 year minimum requirement State of California Guidelines; Administrative Record
07-09-03 City Insurance Policies HR P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent for liability and property insurance
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 146
City of Coronado
Record Retention Schedules and UFIRST™ Index
07-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-09-04 Claims Against the City HR AC+6 GC 34090; 2 year minimum requirement 29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
07-09-05 Subrogation Claims HR AC+6 GC 34090; 2 year minimum requirement 29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
07-09-06 City Policy Claims HR AC+6 GC 34090; 2 year minimum requirement 29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
07-09-07 Restitution Restitution from County Probation or District Attorney's Office.

HR AC+6 GC 34090; 2 year minimum requirement
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
07-09-08 Incident & Accident Reports Includes reports for City employees or equipment. HR AC+6 GC 34090; 2 year minimum requirement 42 USC 1983; Definitions
29 CFR 1904.2-7; OSHA recordkeeping
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 147
City of Coronado
Record Retention Schedules and UFIRST™ Index
08-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
08-01-00 Community Development Administration
08-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
08-01-02 Project Management System CD Admin ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
08-01-03 Contracts Includes originals and copies of agreements, contact information, correspondence for developers,
environmental services and other services and
contracts and agreements. Original agreements
maintained by the City Clerk's Office.

CD Admin AC+4 CCP 337.2; Statute of limitations of 4 years CCP 343; Statute of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.

Department Preference: Maintain contract backup
documentation for the life of the contract plus 4 years to support the original contract.
08-01-04 Cell Sites Include copies of leases, original negotiations and other cell site information. Original agreements maintained by the City Clerk's Office.

CD Admin AC+4 CCP 337.2; Statute of limitations of 4 years CCP 343; Statute of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.

Department Preference: Maintain contract backup
documentation for the life of the contract plus 4 years to support the original contract.
08-01-05 Policies & Procedures CD Admin S+2 GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded.
08-01-06 Fees CD Admin S+2 GC 34090; 2 year minimum requirement Administrative Record, State of California Guidelines
recommends retaining for 2 years after superseded.
08-01-07 Design Review Record of Decision Letters Planning P GC 34090(a); Real property records, maintain Permanently
GC 4003, 4004; Maintain costs, records and plans
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
08-02-00 Current Planning
08-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 148
City of Coronado
Record Retention Schedules and UFIRST™ Index
08-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
08-02-02 Applications & Permits, Approved All property related planning applications and permits relating to properties and addresses, including design
review, use permits, variances, historic resource,
developments, subdivision and other applications and
permits.

Planning V P GC 34090(a); Real property records, maintain Permanently
GC 4003, 4004; Maintain costs, records and plans
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
08-02-03 Applications & Permits, Incomplete / Expired Planning AE+2 GC 34090; 2 year minimum requirement 08-02-04 Zoning Verification Letters Planning CY+2 GC 34090; 2 year minimum requirement 08-02-05 Environmental Review Includes CEQA, EIR, Initial Studies and other environmental documents.

Planning P H&S 19850; Building plans - Life of Building, with exceptions
State of California Guidelines; Permanent for real
property records, recommend permanent for
environmental related documents.
08-02-06 Interjurisdictional Reviews For work related to the Navy, SANDAG, port and other jurisdictions. Informational to the City.

Planning CY+2, AR GC 34090; 2 year minimum requirement
State of California Guidelines; Administrative Record
Review annually for relevance to current projects or
subjects.
08-03-00 Advanced Planning
08-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
08-03-02 General Plan & Elements Planning V P GC 34090(a); Real property records, maintain State of California Guidelines; Permanent
08-03-03 Policy & Ordinance Development For new and amended zoning, general plan, LCP and other policies.

Approved amendments:

Denied amendments:

Planning V
P
CY+3
GC 34090(a); Real property records, maintain
State of California Guidelines; Permanent ; Current year plus 3 years for denied amendments
08-03-04 Annual Reports Required reports for compliance with state and county policies on reporting regarding the General Plan and
Housing Element.

Planning CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for periodic reports
08-03-05 Specific Plans Plans codified when finalized. Planning P GC 34090(a); Real property records, maintain Permanently
GC 4003, 4004; Maintain costs, records and plans
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 149
City of Coronado
Record Retention Schedules and UFIRST™ Index
08-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
08-04-00 Sustainability Planning
08-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
08-04-02 Climate Action Planning H * S+5 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after master plan is superseded.

Department Preference: Maintain sustainability plans for 5 years after superseded for historical trending. *
Review for historical value and retain accordingly.
08-04-03 Sea Level Rise Planning H S+5 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after master plan is superseded.

Department Preference: Maintain sustainability plans for 5 years after superseded for historical trending. *
Review for historical value and retain accordingly.
08-04-04 Active & Alternative Transportation Planning H S+5 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after master plan is superseded.

Department Preference: Maintain sustainability plans for 5 years after superseded for historical trending. *
Review for historical value and retain accordingly.
08-04-05 Policy Ordinance Development Includes research findings, white papers, public comments/feedback, draft policies and ordinances and
other policy development documents.

Planning AC+2 GC 34090; 2 year minimum requirement
Department Policy: Retain policy development
documents for 2 years after approval of the ordinance.
08-05-00 Building Records
08-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
08-05-02 Applications Incomplete or No Action Taken Building AC+2 GC 34090; 2 year minimum requirement 08-05-03 Building Permits - Residential Includes Site Plan, Floor Plan, Structural Plans, Structural Calculations, Soils Reports, Land Surveys,
Pad Elevations, Special Inspection Reports, Plan Check
Comments / Responses, Certificates of Occupancy,
Inspection Reports and Cards, and other documents for
building projects. Maintained in digital format.

Building P H&S 19850; Building plans - Life of Building, with exceptions
State of California Guidelines; Permanent including
commercial plans
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 150
City of Coronado
Record Retention Schedules and UFIRST™ Index
08-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
08-05-04 Building Permits - Commercial Includes Site Plan, Floor Plan, Structural Plans, Structural Calculations, Soils Reports, Land Surveys,
Pad Elevations, Special Inspection Reports, Plan Check
Comments / Responses, Fire Suppression Systems,
Request for Waiver for Accessibility Requirements,
Certificates of Occupancy, Inspection Reports and
Cards, and other documents for building projects.

Maintained in digital format. State requires records of unreinforced masonry buildings.

Building P H&S 19850; Building plans - Life of Building, with exceptions
State of California Guidelines; Permanent including
commercial plans
08-05-05 Applications, Expired Building AE+2 GC 34090; 2 year minimum requirement California Building Code 107.5; 180 days for approved
final plans.
08-06-00 Code Enforcement
08-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
08-06-02 Code Enforcement Cases Includes internal or citizen complaints, letter of violation, photographs, requests for investigation, legal filings, nuisance abatement, short term rentals and other code
violation information.

Planning AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion.
08-07-00 Business Licensing & Home Occupations
08-07-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
08-07-02 Business License Applications & Renewals Includes the applications, renewals, customer correspondence and the license. Documents scanned
and attached within HDL.

CD Admin AT+4 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations
State of California Guidelines; 4 years after termination 08-07-03 Home Occupation Permits CD Admin AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Use Permits
Department Preference: Maintain use permits for 2
years after expiration.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 151
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
09-01-00 PS&E Administration
09-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-01-02 Project Management System Work order system and citizen requests. Accella and PublicStuff.

Admin ACT Transitory Record: Maintain while actively used by the department or until data is transferred to a new tracking system.
09-01-03 Public Outreach & Education Related to projects. Includes flyer and brochures. Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
09-01-04 Courtesy Notices Notices to residents of nearby projects and traffic improvements.

Admin CY+2 GC 34090; 2 year minimum requirement
09-01-05 Notice of Violation Violations specific to environmental services / SB1383 legislation from PS&E to residents regarding right of
way assets.

Admin AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion.
09-01-06 Safety Programs & Procedures Includes sign-in sheets, attendance rosters, training materials for safety training classes, tailgate meetings and events.

Admin CY+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training.
09-01-07 ADA Transition Plan Admin S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for curb and sidewalk improvements
09-01-08 Grants Applications & Agreements Includes federal and state. CDBG funds received through the county.

Admin AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
09-01-09 Hazardous Waste Manifests Used for disposal of oil filters, used oil, sweeping compound and other hazardous waste materials.

Admin CY+3 GC 34090; 2 year minimum requirement
22 CCR 66262.40; 3 years from date waste was
accepted
H&S 25160.2(b)(3) & (7); 3 years for waste receipts and manifests
09-01-10 Non-hazardous Waste Manifest For uncontaminated material sent to the landfill. Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for tonnage reports
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 152
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-01-11 Special Waste Samples For Vactor disposal. Analysis contracted with a lab. Admin CY+10 GC 34090; 2 year minimum requirement 40 CFR 122.21(d)(3)(ii) & (p); 3 to 5 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
09-01-12 CARB Permits & Inspection Reports For Diesel Off Road Systems and portable engines.

Includes permit applications, permits, conditions,
regulatory requirements.

Admin AC+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Department Preference: Maintain inspection records for
2 years after completion to follow State retention for the CARB permit.
09-01-13 APCD Permits & Inspection Reports For permanent engines, fuel tanks, household hazardous waste programs. Includes permit
applications, permits, conditions, regulatory
requirements.

Admin AC+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Department Preference: Maintain inspection records for
2 years after completion to follow State retention for
permits.
09-01-14 CUPA Permits & Inspection Reports Hazardous Materials and Waste Management Program including City Generated and Household Hazardous
Waste, Permanent Household Hazardous Waste
Collection Facility. Includes permit applications, permits, conditions, regulatory requirements.

CY+10 GC 34090; 2 year minimum requirement
22 CCR 66262.40; 3 years from date waste was
accepted
22 CCR 66270.50; 10 years for hazardous waste
permits
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
09-02-00 Engineering & Project Development
09-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-02-02 Surveys & Studies - General Not associated with a specific project. Eng AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for general studies and surveys
09-02-03 Infrastructure Maps Maps for storm drains, lighting, utilities and other infrastructure maps.

Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
09-02-04 Pavement Management System Eng AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for maintenance projects.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 153
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-02-05 Master Plans Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after master plan is superseded.
09-02-06 Encroachment Permits Includes plans and permits for franchise and other permanent improvements in the public right-of-way not
owned by the City.

Eng P GC 34090(a) Real property records, maintain
Permanently
GC 4003, 4004; Maintain
H&S 19850; Life of Building, with exceptions
State of California Guidelines; Permanent for
construction based encroachment permits.
09-02-07 Right-of-Way Permits Includes dock construction or repairs, dewatering / subversion, temporary right-of-way (dumpster and
storage), blue curb, oversized vehicles and other
permits.

Eng V P GC 34090(a); Permanent for land and property related documents
24 CFR 1710.102(d); Retain in a permanent record
format
09-02-08 Benchmarks & Monuments Includes grade sheets and survey information. Eng P GC 34090(a); Permanent for land and property related documents
State of California Guidelines; Permanent for City
boundary maps, including monuments
09-02-09 NPDES Permits & Applications For stormwater, water and waste water. Eng P 40 CFR 122.28; Maintain NPDES general permits State of California Guidelines; Permanent for NPDES
permits
09-02-10 Jurisdictional Runoff Management Program May be part of the NPDES. Eng AC+5 NPDES Permit No. CA0038776 IV. Standard Provisions, Records; 3 years from date of sample.

NPDES CAS000001 XXI.J.4; 5 years for storm water
monitoring information, records, data and reports.
09-03-00 Capital Improvement Programs
09-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-03-02 Conceptual & Preliminary Engineering Includes conceptual sketches/layouts of design concepts, preliminary engineering calculations and/or
plans for concepts and alternatives for a given project.

Eng AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after completion for capital improvement projects.
09-03-04 Design Includes design plans, calculations, and/or specifications.

Eng P GC 34090(a); Permanent for real property related
documents
GC 4003, 4004, Maintain
CCP 337.15; 10 years
State of California Guidelines; Permanent for capital
improvements
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 154
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-03-05 Bidding & Contract Documents Includes all documents necessary to publicly advertise a project including the bid, contract, RFP/RFQ/RFIs,
final/signed plans, specifications, and/or exhibits.

Eng P GC 34090(a); Permanent for real property related
documents
GC 4003, 4004, Maintain
CCP 337.15; 10 years
State of California Guidelines; Permanent for capital
improvements
09-03-06 Construction Includes construction related project documents including submittals, daily inspection reports, change
orders, etc.

Eng AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after completion for capital improvement projects.
09-03-07 Close-out Includes warranty information, certificate of substantial completion, project summary sheet, NOC, final payment
and CPR.

Eng AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after completion for capital improvement projects.
09-04-00 Construction, Non-CIP
09-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-04-02 Bidding & Contract Documents Includes all documents necessary to publicly advertise a project including the bid, contract, RFP/RFQ/RFIs,
final/signed plans, specifications, and/or exhibits.

Eng AC+10 CCP 337.15; 10 years
09-04-03 Project Administration Includes contract copies, certified payroll, DBE and other construction and implementation related
documents for smaller projects. Original agreements
maintained by the City Clerk's Office.

Eng AC+10 CCP 337.15; 10 years
09-05-00 Traffic Engineering
09-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-05-02 Traffic Change Requests Includes public requests for street signs, red & blue curbs, loading zones, traffic calming and other traffic related changes.

Eng AC+2 GC 34090; 2 year minimum requirement
Department Preference: Maintain traffic change
requests for 2 years after the request is accommodated
or denied.
09-05-03 Traffic Engineering Includes all traffic evaluations, such as traffic calming and system implementation.

Eng LOS+3 CCP 337; 3 year statute of limitations
State of California Guidelines; Life of system plus 2
years
09-05-04 Traffic Studies & Surveys Includes traffic counts, speed surveys, studies and surveys.

Eng AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Completion of survey
plus 2 years
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 155
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-05-05 Traffic Signals Includes contracts and work order related to the operation and maintenance of City traffic signals
Eng LOS+3 CCP 337; 3 year statute of limitations
State of California Guidelines; Life of system plus 2
years
09-05-06 Signs & Signage Includes sign inventory, locations and sign files Eng P GC 34090(a); Permanent for land and property related documents
State of California Guidelines; Permanent for signs and striping
09-05-07 Pavement and Curb Markings Includes registries of all regulatory pavement and curb markings
Eng AC+3 CCP 337; 3 year statute of limitations
State of California Guidelines; 2 years after completion for curb and sidewalk alterations and striping
09-06-00 Wastewater & Storm Drain
09-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-06-02 Storm Water Pollution Prevention Plan Maint P GC 34090; 2 year minimum requirement NPDES CAS000001 XXI.J.4; 5 years for storm water
monitoring information, records, data and reports.

State of California Guidelines: Current year plus 2
years, with caveat recommendation of permanent for
environmentally sensitive documents.
09-06-03 Industrial Stormwater Permit For industrial usage at the Corp Yard. Maint CY+5 40 CFR 262.40; 3 years after disposal CIWMB Title 14 Sec. 18814.2; Keep records 3 years
minimum
NPDES CAS000001 XXI.J.4; 5 years for storm water
monitoring information, records, data and reports.

State of California Guidelines; Current year plus 2 years 09-06-04 Maintenance Projects Includes pump stations and storm drain diverter and other documents related to maintenance.

Maint AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
09-06-05 Sanitary Sewer Management Plan Maint S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after strategic plan is superseded.
09-06-06 Operations Plans Includes wet weather operations, filtration season plans and other operations plans.

Maint S+5 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 156
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-06-07 Operations & Maintenance Manuals Reference documents for equipment maintenance. Maint LOS+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after termination for several kinds of equipment manuals.

Department Preference: Life of the equipment plus 2
years for equipment manuals & specifications.
09-06-08 Sanitary Surveys Includes statistics, reports and correspondence. Maint CY+10 40 CFR 141.33; 10 years after completion State of California Guidelines; Current year plus 10
years for sanitary surveys.
09-06-09 Sewer Spills Maint CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.

Department Preference: Maintain equipment inventories
for the current year plus 3 years to follow NPDES
guidelines.
09-06-12 State Water Resources Control Board Correspondence and coordination, including annual audits and violation notifications.

Maint CY+5 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.

NPDES CAS000001 XXI.J.4; 5 years for storm water
monitoring information, records, data and reports.
09-06-13 Fats, Oils & Greases Inspections Records of restaurant and brewery inspections and violations for waste water and fats, oils and grease.

Maint AC+5 40 CFR 122.21(d)(3)(ii) & (p); 3 years after approval 40 CFR 122.41; 3 years after report
State of California Guidelines; Current year plus 5 years for discharge monitoring reports
Department Preference: Maintain incidents for 5 years
after correction or resolve.
09-06-14 Chain of Custody Includes chain of custody records and invoices for contract lab work. For beach water quality testing.

Maint CY+12 40 CFR 141.33(a); 5 years after completion for bacterial testing
40 CFR 141.33; 10 years after completion
40 CFR 141.91; 12 years after completion
09-06-15 Lab Reports Includes annual, monthly and lab reports for SWRCB, sewer system overflows, and fats, oils & grease
inspections. Contracted service.

Maint CY+12 40 CFR 141.33(a); 5 years after completion for bacterial testing
40 CFR 141.33; 10 years after completion
40 CFR 141.91; 12 years after completion
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 157
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-07-00 Facilities
09-07-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-07-02 Facility Renovation & Repair Projects Includes maintenance contracts including painting, roofing, janitorial and other contracted maintenance
work.

Maint AC+4 GC 34090; 2 year minimum requirement
CCP 337; Statutes of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.

State of California Guidelines; 2 years plus the current year for maintenance projects.
09-07-03 Facility Inspections Includes facility asset and condition inventories, inspection forms.

Maint AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
09-07-04 Facility Permits Includes fire / life / safety, elevators, health inspections, above and under ground storage tanks, and other
facility permits.

Maint AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for municipal facility rental / use permits
09-08-00 Parks, Beaches & Urban Forestry
09-08-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-08-02 Park History Includes location, inventory, systems and other park information.

Maint P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
09-08-03 Parks & Urban Forestry Maintenance Projects Includes contracts and administrative documents for landscape, irrigation and general maintenance project
documents.

Maint AC+4 GC 34090; 2 year minimum requirement
CCP 337; Statutes of limitations of 4 years
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.

State of California Guidelines; 2 years plus the current year for maintenance projects.
09-08-04 Play Structure Inspection & Maintenance Maint AC+3 CCP 338; 3 years for action State of California Guidelines; Completion plus 2 years for inspection records in Parks, and 2 years after audit for equipment inventories.
09-08-05 Street Tree Permits For additions and removals. Maint AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for temporary use permits, 2 years after
completion for maintenance projects.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 158
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-09-00 Streets
09-09-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-09-02 Street & Sign Maintenance Projects Includes sidewalks and street maintenance projects and other street information.

Maint AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
09-09-03 Street Lighting Includes the street light infrastructure, inventory, parts and correspondence with residents requesting street
lights.

Maint LOS+2 GC 34090; 2 year minimum requirement
CCP 337; 3 year statute of limitations
State of California Guidelines; Life of system plus 2
years
09-09-04 Striping & Markings Includes crosswalks, legends, and other striping inventory
Maint P GC 34090(a); Permanent for land and property related documents
State of California Guidelines; Permanent for signs and striping
09-09-05 Inspections & Assessments Records of inspections and condition assessments. Maint AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for maintenance and operations projects.
09-10-00 Fleet
09-10-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
09-10-02 Vehicle & Equipment Maintenance Records History of equipment and vehicles. Includes title, registration, purchase, maintenance and other specific
vehicle and equipment related information. Tracked in
Accela and Express Maintenance.

Maint LOV+4 GC 34090; 2 year minimum requirement
CCP 343; 4 years for action
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.
09-10-03 Inspection Forms Includes daily, monthly, quarterly and annual inspections.

Maint CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
09-10-04 BIT Audits CHP audit of BIT records. Review drivers licenses, drug pull records, driver training and medical records for
drivers.

Maint CY+2 GC 34090; 2 year minimum requirement
VC 34501.12; maintain inspection reports for at least 2 years. 25 month inspection period.
09-10-05 Daily Vehicle Inspection Log Inspection of vehicles by drivers prior to driving for Transit. Required by the DOT. Includes safety
equipment, liquid levels, tire condition, appearance,
operations, lights.

Maint CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
09-10-06 Fuel System Printouts Preventative maintenance and management activities reports.

Maint CY+4 GC 34090; 2 year minimum requirement
CCP 337; Statutes of limitations of 4 years
State of California Guidelines; 3 years after audit
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 159
City of Coronado
Record Retention Schedules and UFIRST™ Index
09-00-00 PUBLIC SERVICES & ENGINEERING
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-10-07 Gas Credit Quarterly Report Includes reports on fuel and depreciation for diesel fleet vehicles and equipment. Goes to the State Controller.

Maint /
Finance
CY+4 GC 34090; 2 year minimum requirement
CCP 337; Statutes of limitations of 4 years
State of California Guidelines; 3 years after audit
09-10-08 Fuel Island Inspections Includes inspections of gas and diesel fuel tanks.

Internal inspections.

Maint CY+4 GC 34090; 2 year minimum requirement
CCP 337; Statutes of limitations of 4 years
State of California Guidelines; 3 years after audit
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 160
City of Coronado
Record Retention Schedules and UFIRST™ Index
10-00-00 RECREATION & GOLF
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
10-01-00 Administration
10-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10-01-02 CivicRec Registration and participant information. Recreation ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
10-01-03 Marketing Brochure listing events and schedules for programs.

Final fliers printed for the public.

Recreation CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years 10-01-04 Recreation Programs Includes program rules, code of conduct, curriculum, and policies.

Recreation CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
10-01-05 Attendance Rosters / Sign-in Sheets Sign in sheets and rosters, and emergency contact information for programs.

Recreation C P GC 34090; 2 year minimum requirement
Department Preference: Keep attendance rosters and
sign-in sheets permanently to support long-term liability mitigation.
10-01-06 Program Evaluation Forms Created through CivicRec. Recreation CY+2 GC 34090; 2 year minimum requirement 10-01-07 Scholarships / Reduced Fee Program May include sensitive personal information. Subsidized discount to eligible families. Electronic records on the I drive.

Recreation C CY+2 GC 34090; 2 year minimum requirement
10-01-08 Volunteers Includes the application, contact information, and any general information about the volunteers.

Accepted applications:

Denied applications:

Recreation C
AS+4
AC+4
GC 12946; 4 years after completion/position filled
State of California Guidelines; 2 years after
completion/position filled
10-01-09 Contractor Agreements Includes contracts, Livescan, insurance, program/class information, proposals, payments and invoicing, and
other instructor information.

Recreation AS+4 CCP 337.2; Statutes of limitations of 4 years CCP 343; Statutes of limitations of 4 years
Department Preference: Maintain instructor files for 4
years after the instructor separates from the City.
10-01-10 Incident Reports Includes minor and major incidents. Recreation AC+6 GC 34090; 2 year minimum requirement 42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.

AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 161
City of Coronado
Record Retention Schedules and UFIRST™ Index
10-00-00 RECREATION & GOLF
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-01-11 Grant Applications & Agreements May include federal, state, county and private grants received by the City.

Recreation AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; * 5 years after grant
closure. State recommends referring to grant
application close-out procedures, if any.
10-01-12 Certificates of Insurance Certificates for contractors and facility rentals. Recreation P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent for
certificates of insurance from vendors and contractors.

No citation referenced.

Department Preference: Keep certificates permanently
to support long-term liability mitigation.
10-02-00 Facilities
10-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10-02-02 Rental Agreements Includes applications, agreements/permits, proof of insurance and other rental documents for parks, fields, picnic, room rentals and other facility rentals.

Recreation AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703(a); 3 years after final payment
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.
10-02-03 Inspections For kitchens, fire extinguishers and other facility and equipment inspections.

Recreation /
PW
AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for maintenance projects.
10-02-04 Facility Related Permits Includes health certificates, slides, ADA pool lifts and other permits for facility operations.

Recreation AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for municipal facility rental / use permits
10-03-00 Aquatics
10-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10-03-02 Daily Opening /Closing Checklist & Chemical
Tests
Checklists by lifeguards for pool and facility conditions. Recreation CY+30 GC 34090; 2 year minimum requirement 8 CCR 3204; 30 years for potential chemical exposure
State of California Guidelines; 2 years plus the current year for maintenance projects. 30 years after
termination for personnel exposure records.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 162
City of Coronado
Record Retention Schedules and UFIRST™ Index
10-00-00 RECREATION & GOLF
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-03-03 Facility Inspections & Permits Diving boards, inflatables, rowing machines and ADA pool lifts.

AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for municipal facility rental / use permits
10-03-04 Incident Reports Daily issues and other unusual activities Recreation AC+6 GC 34090; 2 year minimum requirement 42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.
10-03-05 Skill Checks Periodic assessment of life guard skills. Following Red Cross standards.

Recreation CY+2 GC 34090; 2 year minimum requirement
10-03-06 Training and Certifications Week-long initial pre-season training and weekly halfday training sessions.

Recreation CY+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 7920.000 PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety employee training records. Current year
plus 2 years for certificates and designations training. 10-04-00 Golf & Tennis
10-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
10-04-02 Concessionaire Reports Percentage of pro shop and food sales. Management report.

G&T CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for management
reports
10-04-03 Chemical Application and Certification G&T P GC 34090; 2 year minimum requirement F&AC 14011.5 - 12, maintain and submit Pesticide Use
Reports
F&AC 14007, Restricted Materials Permits issued for 1
to 3 years.
10-04-04 Equipment Maintenance & Inspection PSE & Rec AC+3 CCP 338; 3 years for action State of California Guidelines; Completion plus 2 years for inspection records in Parks, and 2 years after audit for equipment inventories.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 163
City of Coronado
Records Retention Schedules UFIRST™ Index
11-00-00 LIBRARY
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
11-01-00 Administration
11-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-01-02 California Library Statistical Report Fiscal year report to State. State of the library, including personnel and salary, collections, programing and
special section for requested information.

Library CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for management
reports and library activities and records
11-01-03 Grants Incoming grants from the state. CENIC, CIP and other grants.

Library AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
2 CFR 215.53; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan, 3 years after expiration of contract
24 CFR 570.490(d); 3 years from grant closeout
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
11-01-04 Incident Reports Library AC+6 GC 34090; 2 year minimum requirement 42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.
11-01-05 Volunteers Includes the application, contact information, waivers, correspondence, statistics and any general information
about the volunteers for the Library.

Accepted applications:

Denied applications:

Library C
AS+4
AC+4
GC 12946; 4 years after completion/position filled
State of California Guidelines; 2 years after termination 11-01-06 Annual Reports to Council Used to request funds from Council. Library CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years for management
reports
11-01-07 State of the Library Report Prepared and submitted by the director to the Board for the prior fiscal year.

Library CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for management
reports
11-02-00 Board of Trustees
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 164
City of Coronado
Records Retention Schedules UFIRST™ Index
11-00-00 LIBRARY
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 11-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-02-02 Trust Formation Library V P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
11-02-03 Trust Gifts & Dispersals Designated by the trustee for specific projects or activities. Includes invoices, warrant lists, batches, and other trust receipt and dispersal records.

Library P GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
Department Preference: Retain trust gifts and
dispersals permanently to track the history of the items. 11-03-00 Reference & Collections
11-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-03-02 Integrated Library System Manages physical and electronic collections loaned or owned by the library.

Library ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
11-03-03 Suspensions For patrons. Suspension for a specific time periods based on violations.

Library AC+10 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for library
activities and records
Department Preference: Retain suspensions for 10
years after last incident for reference purposes.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 165
City of Coronado
Records Retention Schedules UFIRST™ Index
11-00-00 LIBRARY
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 11-04-00 Technical Services
11-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-04-02 TS Slips Acquisition, disposal and maintenance/repairs of books. Library CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years for library
activities and records
11-04-03 Packing Slips For books received. Includes the packing slips and invoices. Invoices sent to Finance for processing.

Library CY+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
11-05-00 Program Outreach & Marketing
11-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-05-02 Facility Rentals Includes applications, rental agreements, insurance, waivers and other facility use documents.

Library AC+4 CCP 337(b); Statute of limitations of 4 years CCP 343; Statute of limitations of 4 years
48 CFR 4.705-1, 2 & 3; 2 to 4 years after completion for accounting, payroll, purchasing records, et. al.
11-05-03 Checkout Forms Room use statistical records. Library CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years for management
reports and various statistical reports
11-05-04 Marketing Materials Handouts, flyers and brochures for activities.

Maintained in Canva and printed to PDF.

Library CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year.
11-06-00 Circulation
11-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-06-02 Patron Applications Applications for library cards. Information entered into the ILS and paper destroyed. Older applications in
paper format.

Library CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for library activities and records.
11-06-03 Patron Records Includes demographic information, current check outs, overdue books and other information. Tracked in ILS.

Library AC+10 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for library activities and records.

Department Preference: Retain patron records for 10
years after last use by patron.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 166
City of Coronado
Records Retention Schedules UFIRST™ Index
11-00-00 LIBRARY
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 11-06-04 Overdue Notices Library AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for library activities and records.

Department Preference: Retain overdue notices for 2
years after the item is returned.
11-06-05 Missing Notices Library AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for library activities and records.

Department Preference: Retain overdue notices for 2
years after the item is returned.
11-06-06 Lost & Paid Notices Library CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for library activities and records.
11-06-07 Interlibrary Loans Library AT+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect and wrongful acts
State of California Guidelines; 2 years plus the current year.

Department Preference: Retain interlibrary loans for 2
years after the loan is returned.
11-06-08 LINK+ Interlibrary Loan Program Software system integrated with the ILS. Library ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
11-06-09 Hold Lists Library CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for library activities and records.
11-06-10 Service Receipt Used for payments for printing. Receipt maintained after being used to calculate payments.

Library CY+4 GC 34090; 2 year minimum requirement
CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
Department Preference: Retain service receipts for the
current year plus 4 years to support the associated
invoice in Finance.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 167
City of Coronado
Records Retention Schedules UFIRST™ Index
11-00-00 LIBRARY
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 11-07-00 Special Collections
11-07-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series.
11-07-02 Spreckels Book Access Forms Used for statistics for access to rare books. Library P GC 34090; 2 year minimum requirement State of California Guidelines; 2 years for management
reports and various statistical reports
Department Preference: Retain book access forms
permanently to track the history of rare book access.
11-07-03 PastPerfect Hosted system that manages special collections. Library ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
11-07-04 Deed of Gifts Agreement for donations to special collections. Library P GC 34090; 2 year minimum requirement Department Preference: Retain deeds of gift
permanently to show the history of the special
collection.
11-07-05 Waivers For artists releasing the City from liability for art displays.

Library AT+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect and wrongful acts.

State of California Guidelines; 2 years plus the current year.

Department Preference: Retain art display waivers for 2 years after the display is retired.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved.

Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 168
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
12-01-00 Administration / Chief of Police
12-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
12-01-02 Records Management System Database Sunridge RIMS Admin ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
12-01-03 Time Management Software InTime. Admin ACT Transitory Record: Maintain while active or until data is transferred to a new tracking system.
12-01-04 Policies & Procedures Maintained in Lexipol electronically. Includes prior editions.

Admin C P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent, no citation
given.
12-01-05 Department Directives May include general department procedures and legal directives.

Admin P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent, no citation
given.
12-01-06 Personnel Files Includes supervisor's personnel files. Maintained by the Police Department for the same retention as Human
Resources personnel files.

Admin AS+6 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination 12-01-07 Civilian Complaints Form completed by a civilian. Complaints may become formal investigations. Information entered into IAPro
and paper maintained prior to integration of IAPro.

Admin AC+15 GC 34090; 2 year minimum requirement
42 USC 1983; Settlement of civil rights complaint plus 7 years
PC 832.5(b) Statutory minimum is 5 years for no
sustained misconduct and 15 years for sustained
misconduct.
12-01-08 Administrative Investigations Information added into IAPro. Older files in paper format.

Admin C AC+15 PC 832.5(b) Statutory minimum is 5 years for no sustained misconduct and 15 years for sustained
misconduct.

EVC 1045; 5 years for conduct
PC 801.5; SOL of 4 years after event
PC 803(c); public officer, crime descriptions
VC 2547; SOL of 3 years for officer fraud
GC 12946; 4 years after completion/position filled
12-01-09 Use of Force Review Information added into IAPro. Older files in paper format.

Admin CY+2 * GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for use of force files. * If the use of force review is coupled with any allegation of excessive force, then the retention requirements would follow PC 832.5(b)
12-01-10 Pitchess Motions Copy maintained by PD. Admin CY+2 GC 34090; 2 year minimum requirement Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 169
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
12-01-11 Retiree CCW Qualifications Records of retirees for carrying firearms. Retirees need to qualify for carrying. Disqualified applications also maintained.

Approved applications:

Denied applications:

Admin
AE+2
CY+2
GC 34090; 2 year minimum requirement
State Recommendation, 2 years after the license
expires.
12-01-12 Audio Recordings - Routine Includes telephone and radio communications. If crime related, the District Attorney must request audio within 100 days of the date. The City Attorney will inform the PD about pending litigation, and will approve destruction of recordings on a monthly basis.

Admin 1 Year, 1
Day
GC 34090.6; 100 days. If a claim is filed or pending
litigation, retain until pending litigation is resolved and * destroy with consent of the City Attorney.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
Department Preference: Maintain routine audio
recordings for 1 year and 1 day to meet the limitations of the recordings system.
12-01-13 ESAC Annual Reports Report showing what monies were spent and received by the City from asset forfeiture. Federal Equitable
Sharing Agreement Certification Form.

Admin CY+5 US DOJ Guide to Equitable Sharing; 5 years for receipts and procurement documentation for all
expenditures of shared funds, bank statements, Forms
DAG-71 and TD F, ESACs, accounting and
bookkeeping documents, logs and records, bank
records and statements, and audit reports.
12-01-14 Military Equipment Annual Report Copy maintained with the City Council agenda packet. Admin ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum requirement period. Duplicates must not
be kept longer than the retention life of the original
record.

Administrative Record, State of California Guidelines
12-01-15 T/U Visa Form Reports Reports to the State for human trafficking and victims of violent crimes.

Admin AA+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly, and annual
activity/statistical reports.
12-01-16 Grant Applications and Programs, Approved Incoming grants for the PD. Application and related documents.

Admin AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
12-01-17 Grant Applications and Programs, Not Approved Incoming grants for the PD. Application and related documents.

Admin AC+2 GC 34090; 2 year minimum requirement
12-01-18 Special Events Includes open house, bike rodeo, ride to live, threat assessments, safety standouts, coffee with cop, and
other special events. May include operations plans.

Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 170
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
12-01-19 Licenses Includes workpapers and licenses for massage therapists, taxi drivers and other permits. Does not
include operational permits like ABC and casino nights.

Admin AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for various business permits.
12-02-00 Community Relations
12-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
12-02-02 Press Releases Released by the Police Department and published on social media sites.

Comm
Relations
CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for press releases
12-02-03 Social Media Posts Includes Instagram, Facebook, X, Nixle and other social media platforms.

Comm
Relations
CY+2 GC 34090; 2 year minimum requirement
12-03-00 Records *** Maintain all case files confidential while active.

California Public Records Act to be consulted.
12-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
12-03-02 Case Reports - All Other Crime reports, DUI's, incidents, mandatory registrants, bookings/arrests, missing persons, restraining orders,
criminal protective orders, NCIC entries. May include
property, photos, field interview cards, additional
documents and any other elements for the case. All
files scanned and stored in the RMS system.

Records V Varies See retention periods below assigned by case type. 187 - Murders Records V, C *** P PC 187; Definitions
PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

Accident Reports, Felony Collisions Records V, C *** AC+6 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense, 6 years for notary public offenses.

State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.

PC 799, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 171
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
Accident Reports, Fatality Collisions Records V, C *** P PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
Accident Reports, General & Misdemeanor
Infractions
Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

Department Preference: Maintain for 2 years after
closure of the case.

Adult Protective Services Reports Records AC+10 PC 11169; Maintain PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
Department Preference: Citations listed above are for
child abuse reports. Maintain senior/elder abuse reports for the same retention as child abuse reports for
simplicity in destruction.

Child Abuse Records V, C *** AC+10 PC 11169; Maintain
PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
Crimes with Death Records V, H, C *** P PC 799, 803; No statutes of limitations on actions CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
Felony Crime / Arrests Does not include murder or crimes with death. Records V, H, C *** AC+6 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense, 6 years for notary public offenses.

State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.

PC 799, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 172
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
Marijuana Related Crimes Records V, C *** AC+2 * HS 11361.5, 11361.7, 11357 B, C, D, or E; 2 years after case closure, * or until offender reaches the age of 18 years provided there are no active warrants
associated with the case. Destroy Juvenile marijuana
cases after age 18.

H&S 11362.1, Legal adult use of cannabis products
* Combined cases may be retained for the longest
applicable retention period. The District Attorney may
vacate the conviction and the City may destroy the case file sooner than the retention period listed.

Misdemeanors / Infractions Records V, C *** AC+2 GC 34090; 2 year minimum requirement CCP 338; up to 3 years after commission of offense or
after realization of offense.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

Missing Persons Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences, including missing persons where person has been returned/found.

DOJ recommends permanent for unsolved missing
persons.

Officer Involved Shootings Includes SB 1421, SB 16 Records V, C *** AC+25 EVC 1045; Discovery of officer information on Internal Affairs cases. 5 year access limit.

PC 832.5; 5 years after case closure with no sustained
misconduct, 15 years with sustained misconduct;
confidential document not for public exposure.

VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file.

Robberies / Burglary Records V, C *** AC+6 State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.

PC 799, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 173
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
Sex Crimes Includes child molestation, rape and other sex crimes. Records V, C *** L+2 PC 261; Definitions PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Department Preference: Maintain sex crime cases for 2
years after proof of offender's death.

Stolen Vehicles Records V, C *** AC+6 State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.

PC 799, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

Unattended Death / Suicide Suspicious
No suspicious circumstances
Records V, H, C ***
V, C ***
P
AC+2
PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
5585 Hold Cases - Minors Records V, C *** AC+2 * GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences.

Administrative Decision: Retain hold cases for 2 years
after closure unless a case associated with the hold has a longer retention period, then follow the case retention period.
5150 Hold Cases - Adults Records V, C *** AC+2 * GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences.

Administrative Decision: Retain hold cases for 2 years
after closure unless a case associated with the hold has a longer retention period, then follow the case retention period.
12-03-03 Record Sealings Adults Records V, C *** AC+3 * PC 851.8(a); Factually innocent records, 3 years after arrest, * with district attorney approval.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 174
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
12-03-04 Record Sealings Juveniles Records V, C *** AC+5 ** Date of court ordered destruction W&IC 781; 5 years after sealed by court order for at-risk youth;
** W&IC 781(d); When juvenile reaches the age of 38
for murder and/or sex crimes occurring before the child is 14 years of age
** W&IC 781; For murder and/or sex crimes occurring
on or after the child reaches age 14, DO NOT
DESTROY.
12-03-05 Citation Book Log Form printed out for issuing citation books to officers. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking and traffic citations.
12-03-06 Case Assignment Logs Invest CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 1 year for case assignment logs
12-03-07 Citations - Parking / Traffic Returned to PD from the third party administrator after paid. Citation stays with Records and canceled checks
stay with PD Finance.

Records / PD
Finance
CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
12-03-08 Citations - Administrative / Notice to Appear Paid to the courts. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking and traffic citations.
12-03-09 Written Warnings Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.
12-03-10 Traffic Collision Information Forms Physical record also scanned in RIMS for the incident. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.
12-03-11 Citation Dismissal Forms Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking and traffic citations.
12-03-12 DMV Notices of Suspension Issued by PD. Records CY+2 GC 34090; 2 year minimum requirement 12-03-13 Cash Receipt Books Log of monies receive at the PD counter. Records CY+4 GC 34090; 2 year minimum requirement CCP 337; Statutes of limitations of 4 years
State of California Guidelines; 4 years after annual audit 12-03-14 Criminal Background Checks Requests for local criminal checks for law enforcement job applicants.

Records CY+3 GC 34090; 2 year minimum requirement
11 CCR 707(c); 3 years after release of record
12-03-15 Local Records Check Includes requests from persons residing in the City asking for a cursory records check through our RMS
system to ascertain if the person has any negative
information on file in our RMS system. This request
results in a letter stating the results of the records
check.

Records CY+2 GC 34090; 2 year minimum requirement
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2024. All rights reserved. DRAFT: 8/13/2026 Resolution 2026-52
Exhibit B
Item 4.d
August 18, 2026 City of Coronado Page 175
City of Coronado
Records Retention Schedules and UFIRST™ Index
12-00-00 POLICE DEPARTMENT
Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
Citations & Legal Basis ©
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS/LOR - Life of Board, Building, Vehicle, Improvement, System or Registrant, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
12-03-16 Live Scan Fingerprinting Includes fingerprinting applications for City employees and certain companies/entities maintained in Records,
and volunteers and applicants maintained in
Professional Standards.