CENTRAL MARIN FIRE COUNCIL
Kevin Haroff, Larkspur – Chair Catherine Way, Larkspur
Eli Beckman, Corte Madera – Vice Chair Bob Ravasio, Corte Madera
REGULAR MEETING
TO BE HELD
ON
THURSDAY, MAY 12, 2022
AT 6:30 P.M.
or upon conclusion of the CMPA Police Council meeting, whichever is later
VIA VIDEOCONFERENCE ONLY
Pursuant to Government code section 54953(e) the May 12, 2022 Regular Fire Council meeting will be conducted telephonically through Zoom. Please be advised that pursuant to Government Code section 54953(e), the Authority will not provide a physical location from which the public may attend or comment. Members of the public may access the meeting and offer public comment by clicking on the following link:
Members of the public may view and participate in the meeting remotely through the following Zoom link:
https://us06web.zoom.us/j/99034310040
(No Pre-Registration Needed- Click on Link at Meeting Start Time) You may call in using: 1 (408) 638-0968 (Zoom webinar ID: 990 3431 0040) Or iPhone one-tap: +14086380968,,99034310040#
How to submit public comment remotely:
1. Email [email protected] prior to 4:00 P.M. on the day of the meeting.
2. Email [email protected] during the meeting.
3. Join the meeting using the link above and select the “Raise Hand” icon during the meeting, or press *9 to add yourself to the speaker queue if calling in to the meeting.
Anyone with a disability needing further assistance with public comment should contact the Clerk at least 2 business days before the beginning of the meeting to make alternative arrangements at [email protected] or 415-927-5050. Click here to view or download the full agenda packet.
AGENDA
I. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE
II. URGENCY ACTION
A. Resolution No. 2022/03 – Authorizing remote teleconference meetings of the Central Marin Fire Authority Council pursuant to Brown Act provisions Recommendation: that Council adopt the Resolution as presented III. OPEN TIME FOR PUBLIC EXPRESSION
Please Note: Please confine your comments during this portion of the agenda to matters not already on this agenda. The public will be given an opportunity to speak on each agenda item at the time it is called.
IV. PRESENTATIONS: NONE
V. REPORTS AND COMMENTS
A. COUNCIL MEMBERS
B. MANAGEMENT COMMITTEE
C. CHIEF’S COMMENTS
VI. CONSENT CALENDAR
A. Acknowledge and File Accounts Payable Checks, February through April 2022 and Transfers to Payroll Account, February through April 2022 B. Approve General Fund Revenue and Expenditure Report for April 2022 C. Approve Minutes of February 10, 2022 Regular Fire Council Meeting VII. BUSINESS ITEMS
A. Consideration and Possible Adoption of Resolution No. 2022/04, Approving the Fiscal Year 2022-2023 Central Marin Fire Authority Budget Recommendation: that Council receive the presentation and adopt the Resolution approving the FY 2022-23 budget for the Central Marin Fire Authority B. Appointment of the Central Marin Fire Council Officers Recommendation: that Council discuss and announce appointments of the Fire Council Chair and Vice Chair
VIII. ADJOURNMENT
The next regular meeting of the Central Marin Fire Council is scheduled for Thursday, August 11, 2022
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Central Marin Fire Authority at (415) 927-5085. Notification at least 48 hours prior to the meeting will enable the Authority to make reasonable accommodations to help ensure accessibility to this meeting.
Any writings or documents provided to a majority of the Central Marin Fire Council regarding any item on this Agenda are available during normal business hours, for public inspection at Corte Madera Town Hall, 240 Tamal Vista Boulevard, Suite 110, Corte Madera, CA. Any reports that are provided after the posting of this Agenda and prior to the meeting will be made available at this same location simultaneously as it is provided to the Fire Council.
I certify that this agenda was posted on or before May 9, 2022, in full public view and access at least 72 hours prior to the Fire Council meeting time in accordance with the Brown Act.
Rebecca Vaughn, Authority Clerk
Central Marin Fire Authority
II.A.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: May 3, 2022
MEETING DATE: May 12, 2022
TO: Central Marin Fire Authority Council
FROM: Management Committee
Ruben Martin, Fire Chief
SUBJECT: Resolution No. 2022/03 Pursuant to Assembly Bill 361 Authorizing Remote Teleconference Meetings Of The Central Marin Fire Authority Council Pursuant To Brown Act Provisions
STAFF RECOMMENDATION:
That Council adopt the proposed resolution.
FISCAL IMPACT:
There is no fiscal impact to the Fire Authority.
BACKGROUND/DISCUSSION:
Staff recommends that Council adopt the proposed resolution, pursuant to Assembly Bill 361, making findings pursuant to Government Code section 54953(e) to support continued use of teleconferencing to hold public meetings of the Central Marin Fire Authority Council pursuant to Brown Act Provisions during the continuing statewide state of emergency proclaimed by Governor Newsom on March 4, 2020. The findings, as outlined in the Resolution, must continue to be made, and a new Resolution must be adopted, every 30 days, in order for a legislative body to continue to hold remote teleconference meetings per AB361.
AB 361 modified the Brown Act’s requirements for holding teleconferenced meetings during states of emergencies. AB 361 was signed into law as an urgency measure on September 16, 2021. The changes to the law are now in effect and all Brown Act bodies holding remote meetings after September 30, 2021, must comply with these provisions.
ATTACHMENTS:
1. Proposed Resolution No. 2022/03
II.A.
RESOLUTION NO. 2022/03
A RESOLUTION OF THE CENTRAL MARIN FIRE COUNCIL OF THE CENTRAL
MARIN FIRE AUTHORITY REMOTE TELECONFERENCE MEETINGS OF THE FIRE
COUNCIL PURSUANT TO BROWN ACT PROVISIONS
WHEREAS, the Central Marin Fire Authority is committed to preserving public access and participation in meetings of the Fire Council; and
WHEREAS, all meetings of the Central Marin Fire Authority Council are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code §§ 54950 – 54963), so that any member of the public may attend, participate, and watch the Authority’s legislative body conduct its business; and
WHEREAS, Government Code section 54953(e) of the Brown Act, allows a legislative body to hold a teleconference meeting, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, in order to meet by teleconference under Government Code section 54953(e), the Governor must have proclaimed a state of emergency under the California Emergency Services Act (Govt. Code §8625 et. seq.); the legislative body must reconsider the circumstances of the state of emergency; and the legislative body must find that the state of emergency continues to directly impact the ability of the members to meet safely in person and/or state or local officials continue to impose or recommend measures to promote social distancing; and WHEREAS, On March 4, 2020, Governor Newsom proclaimed a State of Emergency declared by Governor Newsom under the California Emergency Services Act due to COVID-19, which is still in existence; and
WHEREAS, on November 1, 2021, the Marin County Public Health Officer issued a Public Health Order recommending the wearing of face coverings in workplaces and indoor public settings due to the rise of the SARS-CoV-2 Delta Variant, which is still in effect; and WHEREAS, the Town and City Councils of the member agencies of the Central Marin Fire Authority, which include Larkspur and Corte Madera, directed all legislative bodies of the their jurisdictions to meet by teleconference under the standards permitted under Government Code section 54953, until further notice; and
WHEREAS, the Fire Council provides in the public notices and agendas for all public meetings the online and telephone options for participation in public meetings, protecting the right of the public to address their local officials and to participate in public meetings, and posts this information on the Authority’s website, including instructions on how to access the public meeting remotely; and
NOW, THEREFORE BE IT RESOLVED, that the Fire Council has reconsidered the circumstances of the state of emergency; and
II.A.
BE IT FURTHER RESOLVED, that the Fire Council finds that State or local officials continue to impose or recommend measures to promote social distancing and that State of Emergency declared by Governor Newsom on March 4, 2020, continues to directly impact the ability of Councilmembers, staff, and the public to meet safely indoors in person; and BE IT FURTHER RESOLVED, that the Fire Council will meet by teleconference. ********
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly passed and adopted by the Council of the Central Marin Fire Authority at a Regular Meeting thereof this 12th day of May, 2022 by the following vote, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Kevin Haroff, Council Chair
Central Marin Fire Authority
ATTEST:
_________________________________
Rebecca Vaughn, Authority Clerk
Central Marin Fire Authority
VI.A
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 28, 2022
MEETING DATE: May 12, 2022
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: Accounts Payable Checks, February through April 2022 and Transfers to Payroll Account, February through April 2022
RECOMMENDED ACTION:
Acknowledge and file: 1) checks numbers 21830 to 22019 for a total of $639,115.62, and 2) transfers to the payroll account in the amount of $2,103,421.44.
BACKGROUND/DISCUSSION:
The attached Check Report was produced from the Town of Corte Madera’s financial system. It includes all checks issued from the Town’s Bank of Marin operating account during the months of February through April 2022 on behalf of Central Marin Fire Authority.
The Bank of Marin operating account is a pooled account for the day to day operations of both the Town of Corte Madera and the Central Marin Fire Authority. The finances of the two separate entities are segregated within the Town’s financial system. Checks issued on behalf of Central Marin Fire Authority include the Central Marin Fire Authority’s name and logo and have a separate numbering system from that of the Town. On occasion, a check will be written for services or goods incurred by both the Town and Central Marin Fire Authority on the Town’s check stock, resulting in checks with a different numbering system appearing on the check report.
In addition to the operating account, the Town maintains a payroll account at Bank of Marin. This account is for payroll transactions only. All payroll items are paid through the payroll account, including direct deposit payments to employees, state and federal tax payments, CalPERS payments VI.A
for retirement and medical insurance and other payroll related items. Many of the payments are made electronically.
For the period February through April 2022, $2,103,421.44 was transferred from the operating account to the payroll account for payroll related expenditures.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Approve the check listing as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Check Report, February 2022 through April 2022
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER.
VI.B
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 30, 2022
MEETING DATE: May 12, 2022
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: April 2022 General Fund Revenue and Expenditure Report
RECOMMENDED ACTION:
That the Fire Council approve the Revenue and Expenditure Report for the period ending April 30, 2022.
BACKGROUND/DISCUSSION:
The attached revenue and expenditure report is as of April 30, 2022, and reflects financial activity transacted during 83% of the budget year. This report includes the General Fund and the Measure C Fire Tax Fund.
This reports shows revenue and expenditures by major category. Total activity for the previous year and the activity through April 2021 as well as the budget and activity through April 2022. The numbers for the previous year are the audited actuals for 2020-2021.
GENERAL FUND
Revenue:
The General Fund receives nearly all of its revenue from contributions from the two member agencies, the City of Larkspur and the Town of Corte Madera. Each member agency pays 50% of the member contributions and makes payments on a quarterly basis. As expected, revenue from member contributions is at 100%, the same percentage as last year at this time.
VI.B
The state has also reimbursed the Fire Authority for out of county response in the amount of $1,082,976.
Total revenue is $724,515 more than last year at this time. Please note the following:
State Reimbursements are $24,682 greater than the amount received last year at this time Member contributions are $425,821 or 4.6%, greater than the amount received last year at the same time due to the increase in the required member contributions. A reimbursement for the Ross Valley Paramedic Authority Engine Program for the previous fiscal year was received in the current fiscal year in the amount of $131,575. Reimbursements for the current fiscal year are in the amount of $152,517, for a total of $284,092 in reimbursements received to date.
Expenditures:
Total expenditures are $254,341 greater than last year at this time, and are at 89% of the budgeted amount. Please notice the following:
Salaries are $274,186, or 4.5%, greater than last year at this time and are at 104% of the budgeted amount. Included in this total are expenditures for overtime totaling $2,082,028. As noted above, the Fire Authority has been reimbursed $1,082,976 by the State for some of the overtime expenditures. An additional $100,000 in reimbursement is expected from the State. Some of the overtime is not eligible for reimbursement, as it was incurred due to several employees being absent due workers’ compensation injuries, and other employees working overtime to provide coverage, and to employees providing coverage for positions which were temporarily vacant due to staff resignations. Most of the increase in salaries is the result of the 2% to 4.5% increase to the salary schedules, depending on position, and to scheduled step increases, promotions and authorized vacation cash outs.
Retirement expenditures are $11,017, or 1.7% more than the amount at the same time last year, mainly the result of increased salaries. Overtime pay is not subject to retirement expenditures. Retirement costs are at 81% of budget, the same percentage last year at this time.
Other Benefits, which includes health benefits, payroll taxes, and other employee benefits, are $22,737, or 2.8%, greater than the amount expended last year at this time. The increase is due to increased health insurance rates, as well as to increased payroll taxes due to increases in salaries.
Approximately 80% of the budget has been expended, as compared to 81% last year at this time.
Outside Services are $119,955 less than last year at this time. This is due to some expenditures being paid by the Measure C Fire Tax Fund, discussed below
Expenditures for supplies have increased by $36,019, or 16%, and are at 82% of the budgeted amount, compared to 81% last year at this time.
With the exception of overtime expenditures, a large portion of which have been or will be reimbursed by the State, overall expenditures are as expected.
VI.B
MEASURE C FIRE TAX
Revenue:
The Measure C Fire Tax Fund was established to record revenue and expenditures associated with the Marin Wildfire Prevention Authority parcel tax approved by the voters in 2020.
Revenue received is $388,732 greater than the amount received last year at this. Most of the difference is due to a $369,993 payment from Marin Wildfire Prevention Authority for vegetation management and removal. The Fire Authority also received a $20,000 payment from Fire Aside Inc as reimbursement for work performed by the Fire Authority.
Expenditures:
Total expenditures to date are $510,207 more than last year at this time and are at 139% of the annual budget. The overage is largely due to work performed in connection with the payments from outside agencies mentioned above. The expenditures are reflected in the Outside Services category, which is $440,144 greater than last year at this time.
Additionally, a vehicle was purchased for the use of the Hazard Mitigation specialist who is paid from this fund.
Other expenditures are as expected. Not including the expenditures that have reimbursed, expenditures are at 91%.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Approve the report as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Budget Summary Report For the Period Ending April 30, 2022.
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER.
Central Marin Fire Authority
2021-2022
Budget Comparison Report
2020-2021
Total
Activity
2020-2021
YTD
Activity
Through
April 30,
2021
Percentage
Recevied /
Expended
2021-2022
Adopted
Budget
2021-2022
YTD
Activity
Through
Apr 30,
2022
Percentage
Recevied /
Expended
SubCategory
Fund: 70 - CENTRAL MARIN FIRE AUTHORITY GENERAL FUND
Revenue
430 - PERMITS AND FEES 118,689 78,369 66.03% 150,000 85,366 56.91% 431 - COST RECOVERY 3,678 3,678 100.00% 0 3,488
460 - STATE REVENUE 1,348,283 1,058,294 78.49% 0 1,082,976 480 - OTHER LOCAL AGENCY REVENUE 102,595 0 0.00% 0 7,613 481 - MEMBER CONTRIBUTIONS 9,341,198 9,341,198 100.00% 9,767,720 9,767,019 99.99% 490 - OTHER REVENUE 211,876 6,500 3.07% 0 284,092
Total Revenue: 11,126,319 10,488,039 94.26% 9,917,720 11,230,554 113.24% Expense
600 - SALARIES 7,378,385 6,031,685 81.75% 6,051,141 6,305,871 104.21% 601 - RETIREMENT 803,945 651,228 81.00% 812,886 662,245 81.47% 602 - OTHER BENEFITS 980,352 801,719 81.78% 1,029,391 824,456 80.09% 603 - RETIREE BENEFITS 19,814 15,055 75.99% 40,320 34,803 86.32% 611 - OUTSIDE SERVICES 728,498 642,404 88.18% 767,699 522,449 68.05% 612 - TRAINING, EDUCATION, MEETINGS 14,373 10,081 70.14% 70,000 18,112 25.87% 613 - DUES AND SUBSCRIPTIONS 8,166 4,781 58.55% 9,000 3,884 43.15% 614 - EQUIPMENT MAINTENANCE 40,079 39,607 98.82% 40,944 27,072 66.12% 615 - BUILDING AND GROUNDS MAINTENANCE 9,528 7,199 75.56% 25,000 4,586 18.34% 616 - VEHICLE MAINTENANCE 99,398 66,536 66.94% 70,000 68,706 98.15% 620 - UTILITIES 71,355 59,423 83.28% 71,100 75,859 106.69% 630 - SUPPLIES 278,098 225,559 81.11% 319,925 261,578 81.76% 651 - EQUIPMENT 0 0 0.00% 7,000 0 0.00%
670 - TRANSFERS OUT 694,329 0 0.00% 603,314 0 0.00%
Total Expense: 11,126,319 8,555,279 76.89% 9,917,720 8,809,620 88.83% Total Fund: 70 - CENTRAL MARIN FIRE AUTHORITY GENERAL FUND:0 1,932,760 0 2,420,934 Central Marin Fire Authority
2021-2022
Budget Comparison Report
2020-2021
Total
Activity
2020-2021
YTD
Activity
Through
April 30,
2021
Percentage
Received /
Expended
2021-2022
Adopted
Budget
2021-2022
YTD
Activity
Through
April 30,
2022
Percentage
Received /
Expended
SubCategory
Fund: 75 - MEASURE C FIRE TAX FUND
Revenue
400 - PROPERTY TAX 737,575 409,280 55.49% 729,706 408,020 55.92% 480 - OTHER LOCAL AGENCY REVENUE 0 0 0.00% 0 369,993 0.00% 481 - MEMBER CONTRIBUTIONS 88,396 0 0.00% 87,094 0 0.00% 490 - OTHER REVENUE 0 0 0.00% 0 20,000 0.00%
Total Revenue: 825,971 409,280 49.55% 816,800 798,012 97.70% Expense
600 - SALARIES 150,670 118,781 78.84% 143,340 122,672 85.58% 601 - RETIREMENT 10,165 8,098 79.66% 11,080 9,091 82.04% 602 - OTHER BENEFITS 20,007 16,153 80.74% 29,735 19,193 64.55% 611 - OUTSIDE SERVICES 549,988 475,778 86.51% 632,645 915,922 144.78% 630 - SUPPLIES 26,582 4,900 18.43% 0 4,014
652 - VEHICLES 0 0 0.00% 0 63,024 0.00%
Total Expense: 757,411 623,709 82.35% 816,800 1,133,916 138.82% Total Fund: 75 - MEASURE C FIRE TAX FUND: 68,560 -214,429 0 -335,903 1 VI.C.
1 DRAFT MINUTES OF FEBRUARY 10, 2022
2 3 REGULAR MEETING
4 OF THE
5 FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY
6 HELD VIA ZOOM VIDEOCONFERENCE
7 ON
8 THURSDAY, FEBRUARY 10, 2022
9 AT 6:30 P.M.
10 Or upon conclusion of the CMPA Police Council meeting, whichever is later 11 12
13 14 I. CELL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE 15 The Regular Meeting of the Fire Council of the Central Marin Fire Authority was called to order at 16 6:44 p.m. and videoconference protocols were provided. 17 18 COUNCIL MEMBERS PRESENT:
19 Kevin Haroff, Chair, City of Larkspur
20 Catherine Way, Council Member, City of Larkspur
21 Eli Beckman, Vice Chair, Town of Corte Madera
22 Bob Ravasio, Council Member, Town of Corte Madera
23 24 COUNCIL MEMBERS ABSENT:
25 None
26 27 STAFF PRESENT:
28 Todd Cusimano, Corte Madera Town Manager
29 Dan Schwarz, Larkspur City Manager
30 Ruben Martin, Fire Chief
31 Janet Thiessen, Human Resources Manager
32 Nick Gabbard, Association Representative
33 Tom Bertrand, Authority Counsel
34 Rebecca Vaughn, Authority Clerk
35 36
37 II. URGENCY ACTION
38 39 A. Resolution No. 2022/01 – Authorizing remote teleconference meetings of the Central Marin 40 Fire Authority Council pursuant to Brown Act provisions 41 42 Authority Clerk Rebecca Vaughn introduced the item and presented the staff report. There were 43 no questions from the Council members or public comment. 44 45 ACTION: It was M/S/C (Ravasio/Way) to approve Resolution No. 2022/01 – Authorizing remote 46 teleconference meetings of the Central Marin Fire Authority Council pursuant to Brown Act 47 provisions, which carried by the following vote: (Ayes: 4-0 Casissa, Haroff, Ravasio, Way; Noes:
48 None; Absent: None).
2 1
2 III. OPEN TIME FOR PUBLIC EXPRESSION
3 No public comment was received.
4 5
6 IV. PRESENTATIONS:
7 8 A. Wildfire Hazard and Fuels Mitigation Update
9 Presentation provided by Todd Lando, Hazard Mitigation Specialist 10 11 Todd Lando, Hazard Mitigation Specialist for the Central Marin Fire Authority, provided an 12 update on the Hazard Mitigation Program, the projects that they have been conducting and 13 future plans. He detailed the sources that contribute to their $1.5 million dollar budget (Marin 14 Wildfire Prevention Authority Measure C funds, California Fire Sage Council grant funding, 15 PG&E grant funding, Corte Madera Measure F funds, and carryover from the Defensible Space 16 Program), which funds all of the programs and projects. In this fiscal year, they have planned, 17 and are executing, 81 different projects. The majority of those are vegetation management 18 projects related to evacuation routes, shaded fuel breaks, defensible space around structures, 19 and their Voluntary Abatement Program.
20 21 The Vegetation Management Program funding becomes available on July 1st and the work 22 begins on August 1st. The August 1st start date of actual work is due to the nesting season for 23 spotted owls in order to minimize noise or other disturbances for them. It also gives staff a 24 window after the funding becomes available to get the contractors lined up, get the projects 25 planned and ready to execute.
26 27 Mr. Lando stated that, for this fiscal year, they had 81 total projects planned, and have 28 completed 74 of those projects to date. They have 6 or 7 additional projects that are either 29 underway or will be completed by July 1st of this year so they are ahead of schedule. 30 31 Regarding the Defensible Space Program work begins on May 15th of this year, the program 32 operated through the end of October in Central Marin. The Defensible Space Inspection 33 program is really about 40% of their total budget, and 20% of the MWPA budget for the 34 Larkspur and Corte Madeira is dedicated to this program. 35 36 For the 2021 fire inspection season, from May 15th to the end of October, 2021, they conducted 37 2,782 inspections in Larkspur, Corte Madera, and unincorporated Greenbrae, which is a slight 38 increase of about 13% more structures inspected this year. Based on other changes in the 39 program, they identified almost 17,000 hazardous issues surrounding structures. These issues 40 could be things like leaf litter on the ground and gutters, dead vegetation, trees with a variety of 41 hazardous issues, dead limbs, structural issues with the tree, or location of plants and 42 vegetation.
43 44 He explained that their inspectors are looking for things that are violations of the fire code and 45 things that might not be a violation of the fire code, but that could put structures in the 46 community at risk. 17,000 individual items were identified and shared with residents in the 47 community on those 2,700 or so structures. Of those 2,700 structures that were inspected, they 48 identified 242 that had significant issues. We considered them high priority problems, significant 49 vegetation management issues, significant structural issues, they were the ones that were most 50 at risk and we prioritized those for re-inspections. We conducted re-inspections of those 242 3 1 properties and follow-through with the residents to really identify what the issues were, make 2 sure that those issues were corrected.
3 4 Out of those 242 follow-up, high priority re-inspections, they identified 28 properties that, for a 5 variety of reasons, we understood that the residents, the property owners would not be able to 6 correct the issues. Or that the issues that we identified were issues that might be located on one 7 property, but that would benefit, if they were corrected, a number of neighbors or in some 8 cases, an entire neighborhood. Those 28 properties were identified for their Voluntary 9 Abatement Program. In the past, this is where they would identify a property owner and abate 10 issues on the property, coming onto their property when they didn't want them there, as an 11 Involuntary Abatement. What they have found is far more successful, is if they are able to work 12 with the property owners cooperatively, provide funding assistance, which is available for the 13 first time through the MWPA, and assist the property owners in correcting these issues. 14 15 Chief Martin, when he was in the fire marshal role, conducted more involuntary abatements 16 than any other agency in Marin, but even that only amounted to half a dozen or so in a busy 17 year, so it's a significant increase and an opportunity to be able to abate 28 properties that 18 would not have been corrected otherwise.
19 20 He also noted that they are sharing in a program with all of the other agencies in the Ross 21 Valley and West Marin, including Marin County Fire and the volunteer departments in West 22 Marin. And with this shared program, they conducted 15,000 inspections last year, which is a 23 significant increase over 2020 when they were able to conduct an inspection of 10,000 24 properties, a record-breaking number at that time. So, this is a program that is growing, and it is 25 really a state-of-the-art program. He then discussed and demonstrated the custom data 26 collection and resident reporting software tool and iOS app that their inspectors use to inspect 27 properties, which has increased productivity and number of inspections. 28 29 Chair Haroff asked how the report can be accessed. Mr. Lando explained that when a resident 30 receives an inspection, they provide them with a card that has a six-digit access code on it. 31 They go to the MWPA website, https://www.marinwildfire.org/dspace, they enter their address 32 and the six-digit code and they are presented with their report. They have an operations center 33 that their team of inspectors manage and you can telephone for assistance in accessing your 34 report.
35 36 He stated that they developed this tool internally here, custom based on their desires to conduct 37 the best inspection program in the state, if not the nation. He noted that the city of Berkeley has 38 recently adopted this program and will be working with them. The city of Truckee has adopted it, 39 as well, and you are going to see cities all over the state start to adopt our program as the 40 model for California.
41 42 He then discussed the Wildfire Vegetation Management Program, which is the other portion of 43 the Hazard Mitigation Program, and around 40% of the total budget of their programs. Since 44 August 1, 2021, they have treated 137 acres of land in Central Marin's area, and have 45 generated 3,500 cubic yards of chipped material, which is about one seventh of the total mass 46 of the material they have collected. They are over 30,000 cubic yards or so of actual vegetation 47 when it's cut. They have treated 7.6 miles of roadways, treating them as evacuation routes 48 where they treat vegetation alongside the road, prune back vegetation that might be hanging 49 into the roadways or over the roadways, or do work to reduce the amount of heat that the road 50 might be impacted by when residents or trying to evacuate during a wildfire. 51 4
1 He explained that to supplement the funds that are paid for directly out of parcel taxes collected 2 in this community, they also secured $100,000 of grant funding, and they already completed 3 those grant funded projects. He then shared before and after pictures from each community. 4 5 Mr. Lando concluded his presentation by discussing the Greater Ross Valley Shaded Fuel 6 Break. In 2020, he proposed to the MWPA that they dedicate $250,000 this budget year to 7 conduct planning, mapping, and the environmental analysis for this significant project. The 8 Shaded Fuel Break is probably the biggest project of its kind in Central California, maybe the 9 biggest of its kind ever in California. This is a shaded fuel break that will surround the entirety of 10 the Ross Valley, all with cooperation from a huge number of landowners and agencies to get 11 this done. They dedicated a year to the planning process, and are currently six months in. They are on schedule to be able to begin work on this project this fall. August 1st 12 is the start date for 13 vegetation work. This is going to be a shaded fuel break, which is a really natural looking area 14 surrounding the community, adjacent to structures, extending about 300 feet out the back door 15 of the structures on the periphery of the entire Ross Valley, including all of the Central Marin, 16 Corte Madera and Larkspur communities.
17 18 The project will be 38 miles long, will span 1100 acres, and will touch more than 1700 individual 19 parcels. They have estimated the cost to complete this project over three years at about $6 20 million. They submitted a CAL FIRE Fire Prevention Grant proposal, requesting $3 million in 21 funding for this project, or about $3.5 million with project management costs. If they do receive 22 the grant, they will match the grant funding with $3 million from MWPA, from their core funds for 23 Central Marin, which will include contributions from all of the communities in the Ross Valley 24 and West Marin. They should be able to complete this project over a three year period, starting 25 this fall, with completion around 2026. If they do not secure that grant, they will pursue others. 26 Without grant funding, it will probably be a four to five year project to complete. 27 28 Following his presentation, Mr. Lando answered questions from the Council. No public 29 comments were received from online attendees or via email. 30 31
32 33 B. F.I.R.E. Foundry Program
34 Presentation provided by Ruben Martin, Fire Chief
35 36 Chief Ruben Martin provided an update on the F.I.R.E. Foundry Program, summarizing that in 37 early 2021, they were approached by Chief Weber with Marin County Fire Department at the 38 Marin County Fire Chief level to see if they would be supportive of a program that could 39 potentially improve diversity, equity, and inclusion within the Fire Service. 40 41 He stated that it was more than just a Marin County Fire issue, as they were first approached 42 by the County Board of Supervisors. They felt that the Fire Service as a whole can benefit from 43 improved diversity within their own ranks. He sits on the task force for DEI with the other Fire 44 Chiefs and they met to try to figure out better ways for them to do recruitment. and how to 45 reach individuals in some underserved communities, not only within Marin, but throughout the 46 North Bay, to try to increase their hiring pool and the type of individuals that we can have join 47 the organization.
48 49 He then presented a slide show explaining the program, and explained that F.I.R.E. is an 50 acronym for Fire Service, Innovation, Recruitment, and Education. As part of the Diversity, 5 1 Equity and Inclusion program, they reached out to two individuals, one from the University of 2 California, Berkeley and the other from Stanford University, who have experience in trying to 3 develop DEI programs. They looked at ways to recruit for the Fire Service, implore innovation, 4 improve our recruitment, and improve the education of the individuals that we're looking at 5 potentially hiring.
6 7 They have worked together with Marin County Fire Department, the Conservation Corps of the 8 North Bay, the County of Marin, and the universities of Berkeley and Stanford, along with 9 College of Marin, the International Association of Fire Fighters, which is the local union here, 10 the fire chiefs, and MWPA along with some other private groups in partnership. This group will 11 work to find ways for them to reach out to the local community and try to build a program from 12 scratch to determine how they can find these individuals and give them a pathway into a career 13 in the fire service.
14 15 Many children grow wanting to be a firefighter, or interested in the Fire Service, but if you are 16 working and living and growing up in some of these underserved communities, it is hard to find 17 a pathway into the Fire Service. Some of these pathways can only be found through either 18 having a friend or a family member in the fire service. The Conservation Corps of the North 19 Bay, already had a footprint into some of these underserved communities in trying to develop a 20 fuels management or a fire crew that can go out and do a lot of the work that Todd Lando and 21 a lot of the other agencies in Marin are already doing. He stated that it has been difficult to find 22 qualified contractors to do the work. In partnering with the Conservation Corps of the North 23 Bay, they are able to then tap into two things that are needed within the county. One is a fire 24 crew or fuels management crew that can go out and then do the work that needs to be done 25 throughout the county. And two, to tap into these underserved communities where they can 26 reach out and guide them into a career in the Fire Service. 27 28 Most individuals that get into the CCNB, or the Conservation Corps of the North Bay, typically 29 have had issues with either dropping out of school, not really finding an educational pathway. 30 And they start getting into some fuels management, minor fuels management work and so forth 31 with the Conservation Corps however, there was no real path forward for them after they do 32 their two or three year commitment with the program. So, the F.I.R.E. Foundry program allows 33 them, as fire service agencies, to then partner with this crew. So, they set up a 12 person fire 34 crew or vegetation management crew and their first day on the job was January 31st. 35 36 They are only two weeks into this pilot program. The goal of it is to partner these individuals up 37 with mentors that are in the Fire Service. It is a 12-person fire crew that is managed by a fire 38 personnel and a CCNB supervisor. So, while they're out there doing the fuels management 39 crew, they are getting education on why fuels management is important, how to conduct 40 shaded fuel breaks, where they are needed within the communities to try to reduce some of 41 those fire hazards that Todd Lando and his crew has already been doing through MWPA. 42 43 Chief Martin also explained that the Fire Service is more than just boots on the ground, putting 44 the wet stuff on the red stuff, fighting fire, or going to medical aids. For example, there's 45 emergency dispatch centers, the 9-1-1, defensible space inspectors, people that are savvy in 46 computer systems that can do GIS mapping that can then go out and map and do fuel 47 modeling for us. So, what they are trying to do is introduce these individuals to the wide range 48 of opportunities that are within the Fire Service.
49 50 The F.I.R.E. Foundry program provides all those wraparound services that we can help with 6 1 these individuals, whether it's through education, easing food insecurity, opportunities with the 2 County for mental health or behavioral health services and some medical services also being 3 offered through CCNB. In the Conservation Corps of the North Bay they are already in our 4 communities working. So, it's an opportunity for Fire to then give them the skills that are 5 needed to potentially pursue a career in the Fire Service. Chief Martin explained that during 6 their presentations to potential candidates, what they felt is, if they can engage these 7 individuals and if they can get at least one person wanting to be in the Fire Service, they have 8 been successful because it improved their recruitment efforts. 9 10 Chief Martin stated that the way the program works is the individuals commit two to three years 11 into the program. Year one is basically their fuels management introduction into the Fire 12 Service, what jobs that are available out there. This is a five day a week program, where four 13 days are spent out in the field doing fuels reduction projects throughout the county, wherever 14 that may be, with the fifth day spent as a classroom day. They bring firefighters in who are 15 instructors to then start teaching them some of the basic classes, for example, being an 16 emergency medical technician, which is a requirement for all firefighters, bringing in staff that 17 are into the GIS component of it and introducing these individuals to different portions of the 18 Fire Service. Minimum requirement for the program is 18 years old, and age 18 to 30 is the age 19 range that they are focusing on to get these individuals motivated to get into this career. 20 21 Following his presentation, Chief Martin answered questions from the Council. No public 22 comments were received from online attendees or via email. 23 24
25 V. REPORTS AND COMMENTS
26 27 A. COUNCIL MEMBERS:
28 No reports
29 30 B. MANAGEMENT COMMITTEE
31 No reports
32 33 C. CHIEF’S COMMENTS
34 Chief Martin provided the following updates:
35 He thanked the men and women that make up the Central Marin Fire Department for 36 their continued dedication and commitment, not only to the community, but this 37 organization throughout 2021. It was a challenging year, both with the tremendous fire 38 season that we had, and with continued peaks and valleys of COVID. 39 To recap the 2021 fire season, it started off with a bang and ended abruptly in 40 October, with the atmospheric river that came through here in late October. Per the 41 CAL FIRE website, there were approximately 8,800 or so fires that were reported in 42 2021 with an estimate of over 2.5 million acres burned. 43 During the peak of that October storm, our firefighters ran over 80 calls for service 44 within a 12 hour period, between the four stations and three engine companies. 45 In the month of November, we were very fortunate enough to hire Chris Geul, as our 46 new fire inspector. Chris came from Marin County Fire Department where he served 47 as a firefighter and also a defensible space inspector. 48 In December our Firefighters' Association partnered with the Central Marin Police 49 Officers Association and conducted its annual holiday gift drive, during which they 50 were able to collect approximately $6,000 in gift cards and monetary donations, which 7 1 were able to assist 97 kids that were identified to the Larkspur-Corte Madera School 2 District as being in need of some assistance.
3 In January, we finally received delivery of our new fire engine, which was built over 4 the past year. It will be serving both the communities of Larkspur and Corte Madera 5 out of Station 15 in downtown Larkspur. It is currently being outfitting with all the 6 equipment that's needed to finally put it into service, which hopefully will happen in the 7 next 30 days.
8 We have just completed the recruitment and interview process to try to fill three 9 vacant positions for firefighter paramedic and are anticipating to give out three 10 conditional job offers tomorrow. We had a good pool that we were able to choose 11 from, and hopefully the individuals that we've identified will be a tremendous asset to 12 our organization.
13 14 Chief Martin concluded his report and answered questions from Council. No public comments 15 were received from online attendees or via email.
16 17
18 VI. CONSENT CALENDAR:
19 20 Chair Haroff asked if there were public comments or requests from Council or the public for removal 21 of items from the Consent Calendar. There were no comments received from online attendees and 22 no comments received by email, and there were no requests were received from the Council or the 23 public to remove items from the Consent Calendar.
24 25 Chair Haroff then called for a vote on the Consent Calendar. 26 MOTION: It was M/S/C (Beckman/Ravasio) to approve Consent Calendar items VI A-C. 27 28 Roll call vote: 4-0 in favor of the motion.
29 30 The approved Consent Calendar consisted of the following items:
31 32 A. Acknowledge and File Accounts Payable Checks, July 2021 through January 2022 33 and Transfers to Payroll Account, August 2021 through January 2022 34 35 B. Approve General Fund Revenue and Expenditure Report for January 2022 36 37 C. Approve Minutes of August 12, 2021 Regular Fire Council Meeting 38 39
40 VII.BUSINESS ITEMS
41 42
43 A. Presentation and Acceptance of the Central Marin Fire Authority Annual Independent Audit 44 Report for Fiscal Year Ending June 30, 2021
45 46 Recommendation: that Council receive presentation and accept audit report 47 48 Finance Director Daria Carrillo provided the report. She stated that the audit was performed by the 49 Fire Authority’s auditor, Ralph Marcello of Marcello & Company. Mr. Marcello was not able to 50 attend the meeting and provided the report that was included in the agenda packet. 51 8
1 His report notes the following:
2 It does note that there are no findings or adjustments to the Fire Authority’s financial 3 statements
4 The statements were issued without qualification, which is also known as a clean 5 audit.
6 Mr. Marcello highlighted that there is a lack of segregation of duties, which is 7 characteristic of a small agency, because there are limited staff. Ms. Carrillo noted 8 that the Finance Department has tried to address this by having a retired employee 9 from another public agency in Marin County, come in every few months to check and 10 sign off on the bank reconciliations and journal entries that she processes. It's done 11 after the fact, but she does check it and brings up any questions that she may have. 12 Other items Mr. Marcello noted in his report have to do with the long term obligations. 13 o He notes that of the approximately $11.8 million in long term obligations, 14 nearly $10.9 million of that had to do with the other post-employment benefit 15 obligations.
16 o One of the reasons that this number was arrived at by the actuaries, is that a 17 very low discount rate of 2.23% had to be used in the calculation because a 18 fire authority is not funding the OPEB trust currently and doesn't have a plan in 19 place.
20 o We are expecting an updated OPEB report from the actuary shortly, which we 21 will bring before the Fire Council for discussion of a plan of funding the OPEB. 22 o Also noted is that there is virtually no pension liability at all for Central Marin 23 Fire Authority, because it is a new agency and the member agencies retained 24 all of the liability prior to March of 2019.
25 26 Mr. Marcello also attached a spreadsheet showing how a relatively small raise could 27 compound over the years.
28 He also mentioned the pandemic and how it was important that the member agencies 29 try to reduce spending because they would ultimately affect the Fire Authority, but he 30 did note that the Fire Authority was in good shape.
31 32 Chair Haroff thanked Ms. Carrillo for the report and called for any questions. 33 There were no questions from the Council, and no public comments were received from online 34 attendees or via email. Chair Haroff stated that the recommendation is that the Council receive the 35 presentation, which Council has done, and accept the audit report and, hearing no objection, the 36 report was accepted. .
37 38
39 B. Consideration and Possible Adoption of Resolution No. 2022/02, Establishing Dates and 40 Times for the Regular Meetings of the Fire Council of the Central Marin Fire Authority for 41 2022
42 43 Recommendation: that Council discuss and approve the resolution 44 45 Manager Todd Cusimano presented the report and stated that Council is asked to confirm the 46 upcoming 2022 calendar. There are three remaining meeting dates in the calendar year, that 47 mirror Central Marin Police Authority, our meeting would follow the Police Authority meeting at 6:30 48 or following conclusion of that meeting, whichever is later, and the schedule for that is May 12th, August 11th and November 10th 49 .
50 51 Chair Haroff called for any questions. There were no questions from the Council, and no public 9 1 comments were received from online attendees or via email. Chair Haroff then called for a vote. 2 3 MOTION: It was M/S/C (Beckman/Way) to adopt Resolution No. 2022/02, 4 Establishing Dates and Times for the Regular Meetings of the Fire Council of the 5 Central Marin Fire Authority for 2022
6 7 Roll call vote: 4-0 in favor of the motion.
8 9
10 11 VIII. ADJOURNMENT
12 Chair Haroff adjourned the Council meeting at 7:50 p.m. to the next regular meeting scheduled for 13 May 11, 2022.
14 15
16 17 ___________________________
18 Rebecca Vaughn, Authority Clerk
19 Central Marin Fire Council
VII.A
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 21, 2022
MEETING DATE: May 12, 2022
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: 2022-2023 Proposed Budget
RECOMMENDED ACTION:
Staff recommends that the Central Marin Fire Authority Council approve the attached Resolution (Resolution No. 2022/04) to adopt the 2022-2023 budget.
BACKGROUND:
Central Marin Fire Authority’s fiscal year beings on July 1 and ends on the following June 30. Staff has prepared a proposed budget to recommend expenditures and member contributions for the General Fund. Staff has also prepared proposed budgets for the Measure C Wildfire JPA Tax Fund, the Equipment Fund and the Insurance Fund.
The General Fund contains the operating budget and is where the day to day transactions related to the operations and administration of the Fire Authority are recorded.
The Measure C Wildfire JPA Tax Fund is a fund that was established during the 2020-2021 fiscal year to record the revenues and expenditures related to the Measure C Wildfire JPA Tax. A separate fund was established in order to track expenditures related to this tax. A Hazard Mitigation Specialist and outside services related to vegetation management are the paid from this fund.
The Equipment Fund contains information related to the purchase and replacement of equipment such as fire vehicles. The revenue in this fund is received primarily from the General Fund as the Equipment Fund does not generate revenue.
The Insurance Fund includes revenues and expenditures related to payments to its workers’ compensation and liability self-insurance programs. The source of revenue is primarily a transfer from the General Fund.
VII.A
2022-2023 Proposed Budget:
General Fund:
Total budgeted expenditures for 2022-2023 have increased by $829,423, or 8.4%, compared with budgeted expenditures for 2021-2022. Member contributions have increased by $315,151, or 6.5%, for each member agency.
Revenue
The Fire Authority’s primary source of revenue is contributions from the JPA members, City of Larkspur and Town of Corte Madera. As stated above, members contributions have increased by
6.5% compared with the previous year.
The proposed budget includes $186,121 in revenue from Ross Valley Paramedic Authority Engine Reimbursement program. This revenue was not included in the 2021-2022 budget. Additionally, revenue from resale reports and fire inspection fees is expected to increase by $12,000, or 8%, compared to the 2021-2022 budget. The additional revenue has resulted in the increase in member contributions being less than the overall increase in expenditures.
Expenditures
Labor Costs have increased by $706,137, or 8.9%, compared to the budgeted expenditures for the current fiscal year. The following factors affect labor costs:
o Salaries have increased by $500,861, or 8.3% compared to the previous year budget.
The approved salary schedules for all employee groups except for Battalion Chiefs have increased by 3% compared to 2021-2022. The approved salary schedule for Battalion Chiefs has increased by 2% compared to 2021-2022. Additionally, 8 employees, approximately 20% of the total staff, are scheduled to receive step increases of 5% at various points during the fiscal year. o There are two additional positions in the proposed budget as compared to the 2021- 2022 budget. One position is a Fire Inspector who was hired in December 2021, and the other is the replacement for an employee currently on Workers’ Compensation leave and expected to retire in 2022-2023.
o The increase to the CalPERS normal cost rate is estimated to be $65,194, or 8%. This is the cost of the annual service accrual for current employees. The increase is at the same approximate rate as the increase to salaries.
o An unfunded liability payment to CalPERS is estimated in the amount of $66,502, an increase of $64,762 compared to the 2021-2022 payment. This is based on the most recent actuarial report from CalPERS, which contains information as of June 30, 2020.
Approximately $61,000 of this amount is attributable to the Two Year Additional Service Credit (Golden Handshake) granted in 2020.
o Health benefits have increased by $66,606, or 8.1% to reflect actual enrollment and includes an estimated 5% increase as of January 1, 2023. As noted above, two additional employees are included as compared to the previous year. o Payroll Taxes and Other Benefits have increased by $8,714, or 4.2%. This includes payroll taxes, the Authority’s contribution to Retiree Health Savings Accounts, employee gym memberships and Employee Assistance Program.
VII.A
Outside Services have increased by $45,419 or 7.4%, as compared to the previous fiscal year’s budget. The increase includes an increase in Dispatch Services in the amount of $11,844, or
4.7%, and an increase of $11,400, or 26.4%, for Neighborhood Response group services. The remainder of the increase is due to various small increases in individual items such as Management Information Services, Marin Emergency Radio Authority contribution and other miscellaneous services.
Supplies have increased by $35,200, or 11%, primarily due to an increased need for uniforms and work clothing, as well as to overall increases to the prices of supplies. Utilities have increased by $17,080, or 24%. The increase is based on expenditures in the current year as of April 2022.
Training has decreased by $25,000, or 35.7%, based on expected training needs for next year. Vehicle Maintenance and Repair has increased by $5,000, or 7.1%, based on anticipated needs for next year.
Transfers to Other Funds have increased by $200,000, or 33.2%. This increase represents the transfer to the Insurance Fund and includes a 10% increase in costs related to Workers’ Compensation and Property and Liability claims and premiums. This amount may need to be adjusted once the most current actuarial reports are received. A contingency line item in the amount of $154,413 has been removed from the proposed budget. This item was included in the previous year budget as salary negotiations had not been completed at the time of last year’s budget adoption. This represented the amount of a potential salary adjustment.
Measure C Wildfire JPA Tax Fund:
This fund is financed by the Measure C Wildfire tax. Each member agency will receive 40% of the revenue that the communities generate through Measure C. The Town of Corte Madera will contribute an estimated additional amount of $89,707 so that each agency contributes an equal amount to this fund. The 2022-2023 budget includes a 3% increase in parcel tax revenue.
The salary and benefits for a Hazard Mitigation Specialist, as well as outside contracts for vegetation management are included in this fund.
Insurance Fund:
The Insurance Fund is financed by the General Fund and has no other source of revenue. A transfer of $650,000 is included to pay claims and premiums and maintain sufficient reserves.
As noted above, the most recent claims actuarial report is not available. Once the report is received, an additional transfer may be needed.
VII.A
Equipment Fund:
Expenditures include a lease payment for a fire engine, as well as hydrants, hoses and protective equipment. Estimated expenditures total $203, 314. The General Fund will transfer $153,314 in 2022-2023.
FISCAL IMPACT:
The JPA agreement states that the Town of Corte Madera and City of Larkspur will share Central Marin Fire Authority expenditures equally. As mentioned above, each agency’s contribution to the General Fund will increase by $315,151. Additionally, the City of Larkspur will make a payment of $30,000 for services related to finance and administration services provided by the Town of Corte Madera.
Not included in the budget is any contribution for Other Post Employment Benefits (OPEB) other than the pay-as-you go cost for current retirees. The Fire Authority’s actuary, Bartel Associates, has recently prepared a report estimating the Fire Authority’s actuarially accrued unfunded liability to be approximately $5.616 million as of June 30, 2021. The report, which includes various options for funding the liability, will be presented to the Fire Council at a future meeting.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Approve Resolution as presented.
2. Take no action at this time and provide further direction to staff
1. Resolution 2022/04 of the Central Marin Fire Authority Approving the 2022-2023 budget
2. Central Marin Fire Authority General Fund
3. Central Marin Fire Authority Measure C Tax Fund
4. Central Marin Fire Authority Insurance Fund
5. Central Marin Fire Authority Equipment Fund
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER.
RESOLUTION NO. 2022/04
A RESOLUTION OF THE FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY APPROVING THE 2022-2023 BUDGET
WHEREAS, the governing body of the Central Marin Fire Authority held a public hearing on the Proposed 2022-2023 Budget on May 12, 2022; and WHEREAS, the governing body of the Central Marin Fire Authority has determined that the 2022-2023 Proposed Budget will allow for the continuation of fire protection and prevention services;
NOW, THEREFORE, IT IS HEREBY RESOLVED, by Fire Council of the Central Marin Fire Authority, that the Central Marin Fire Authority adopts the 2022-2023 Budgeted Expenditures, Transfers Out and Contingency as follows:
General Fund $ 10,747,144
Measure C Wildfire JPA Tax Fund $ 841,304
Equipment Fund $ 203,314
Insurance Fund $ 598,013
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly and regularly adopted by the Central Marin Fire Authority at a regular meeting thereof held on May 12, 2022, to wit:
AYES:
NOES:
ABSENT:
_________________________________
Authority Chair
ATTEST:
_________________________________
Rebecca Vaughn, Authority Clerk
CENTRAL MARIN FIRE AUTHORITY
GENERAL FUND
Description 2020-2021 2021-2022 2021-2022 2022-2023
Audited Actuals Adopted Budget Estimated Actual Proposed Budget BEGINNING BALANCE 27,208 27,208 27,208 27,208
REVENUE
Larkspur Contribution 4,670,888 4,868,860 4,868,159 5,184,011 Corte Madera Contribution 4,670,310 4,868,860 4,868,860 5,184,011 Larkspur payment for Finance and Admin 0 30,000 30,000 30,000 State Fire Reimbursement 1,348,282 0 1,082,976 0
Other Revenue 436,839 150,000 493,895 349,121
TOTAL: REVENUE 11,126,319 9,917,720 11,343,890 10,747,143 TOTAL RESOURCES 11,153,527 9,944,928 11,371,098 10,774,351
EXPENDITURES
Labor Costs 9,162,681 7,893,418 9,444,991 8,599,555
Services, Supplies and Equipment 1,269,309 1,266,576 1,295,586 1,344,275 Transfers to Other Funds 694,329 603,314 603,314 803,314 TOTAL: EXPENDITURES AND TRANSFERS OUT 11,126,320 9,763,308 11,343,891 10,747,144 CONTINGENCY 154,412
Net Increase/(Decrease) (0)
ENDING BALANCE 27,208 27,208 27,207 27,207
GENERAL FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
Larkspur Contribution 4,670,888 4,868,860 4,868,159 5,184,011 Corte Madera Contribution 4,670,310 4,868,860 4,868,860 5,184,011 Larkspur payment for Finance/Admin contract 30,000 30,000 30,000 State Fire Reimbursement 1,348,282 1,082,976
County of Marin Reimbursement 102,595 7,613
Permits and Fees 118,689 150,000 150,000 162,000
Fire Safe Marin Grant 203,972 45,000
Ross Valley Paramedic Authority Revenue 281,582 186,121 Other Revenue 11,583 9,700 1,000
REVENUE 11,126,319 9,917,720 11,343,890 10,747,143
EXPENDITURES
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
Labor Costs
SALARIES 7,378,385 6,051,141 7,628,797 6,552,002
RETIREMENT - NORMAL COST 803,945 811,146 814,012 876,340 RETIREMENT - UNFUNDED LIABIlITY 1,740 1,682 66,502
HEALTH BENEFITS 780,432 822,394 810,000 889,000
PAYROLL TAXES AND OTHER BENEFITS 199,920 206,997 190,500 215,711 LABOR COSTS 9,162,681 7,893,418 9,444,991 8,599,555
Services , Supplies and Equipment
OUTSIDE SERVICES 728,498 613,286 670,000 658,705
RETIREE BENEFITS 19,814 40,320 38,160 40,320
TRAINING AND EDUCATION 14,373 70,000 35,000 45,000
DUES AND MEMBERSHIPS 8,166 9,000 9,000 9,000
EQUIPMENT MAINTENANCE 40,079 40,944 39,000 40,944
BUILDING AND GROUNDS MAINTENANCE 9,528 25,000 7,500 25,000 VEHICLE MAINTENANCE AND REPAIRS 99,398 70,000 90,000 75,000 UTILITIES 71,355 71,100 80,000 88,180
SUPPLIES 278,098 319,925 319,925 355,125
TECHNOLOGY AND EQUIPMENT 7,000 7,000 7,000
TRANSFERS TO OTHER FUNDS 694,329 603,314 603,314 803,314 SERVICES & SUPPLIES 1,963,637 1,869,889 1,898,899 2,147,588 CONTINGENCY 154,413
TOTAL BUDGET 11,126,319 9,917,720 11,343,890 10,747,143
CENTRAL MARIN FIRE AUTHORITY
MEASURE C WILDFIRE JPA TAX FUND
Description 2020-2021 2021-2022 2021-2022 2022-2023
Audited Actuals Adopted Budget Estimated Actual Proposed Budget BEGINNING BALANCE - 68,560 - -
REVENUE
Measure C Tax 737,575 729,706 729,706 751,597
Corte Madera Contribution 88,396 87,094 87,094 89,707
Other Revenue 0 0 389,992 0
TOTAL: REVENUE 825,971 816,800 1,206,792 841,304
TOTAL RESOURCES 825,971 885,360 1,206,792 841,304
EXPENDITURES
Labor Costs 180,842 184,155 187,927 203,739
Services, Supplies and Equipment 576,569 632,645 1,018,865 637,565 TOTAL: EXPENDITURES AND TRANSFERS OUT 757,411 816,800 1,206,792 841,304 Net Increase/(Decrease) 68,560 - - -
ENDING BALANCE 68,560 68,560 - -
MEASURE C
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
Measure C Revenue 737,575 729,706 729,706 751,597
Corte Madera Contribution 88,396 87,094 87,094 89,707
Measure C Evacuation Route revenue 369,992
Fire Aside Reimbursement 20,000
REVENUE 825,971 816,800 1,206,792 841,304
EXPENDITURES
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
Labor Costs
SALARIES 150,670 143,340 147,112 158,124
RETIREMENT - NORMAL COST 10,164 11,080 11,080 12,270
HEALTH BENEFITS 18,241 20,820 20,820 24,245
PAYROLL TAXES AND OTHER BENEFITS 1,767 8,915 8,915 9,100 LABOR COSTS 180,842 184,155 187,927 203,739
Services , Supplies and Equipment
VEGETATION MANAGEMENT 549,988 628,873 949,842 630,000
DEPARTMENT SUPPLIES 26,581 6,000 7,565
FIRE VEHICLE 63,023
OTHER 3,772
SERVICES & SUPPLIES 576,569 632,645 1,018,865 637,565
TOTAL BUDGET 757,411 816,800 1,206,792 841,304
CENTRAL MARIN FIRE AUTHORITY
INSURANCE FUND
Description 2020-2021 2021-2022 2021-2022 2022-2023
Audited Actuals Adopted Budget Estimated Actual Proposed Budget BEGINNING BALANCE (228,897) 22,903 22,903 (29,651)
REVENUE
TRANSFERS IN FROM OTHER FUNDS 654,329 450,000 450,000 650,000 TOTAL: REVENUE 654,329 450,000 450,000 650,000
TOTAL RESOURCES 425,433 472,903 472,903 620,349
EXPENDITURES
WORKERS' COMPENSATION INSURANCE 169,187 168,364 167,069 174,148 PROPERTY AND LIABILTY INSURANCE 206,639 292,847 290,485 353,865 WORKERS' COMPENSATION CLAIMS 22,958 50,000 35,000 50,000 PROPERTY AND LIABILTY CLAIMS 3,746 20,000 10,000 20,000 TOTAL: EXPENDITURES AND TRANSFERS OUT 402,530 531,211 502,554 598,013 Net Increase/(Decrease) 251,799 (81,211) (52,554) 51,987 ENDING BALANCE 22,903 (58,308) (29,651) 22,336
includes reserve for
claims
includes reserve for
claims
includes reserve for
claims
includes reserve for
claims
INSURANCE FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
TRANSFERS IN FROM OTHER FUNDS 654,329 450,000 450,000 650,000 REVENUE 654,329 450,000 167,069 650,000
285
EXPENDITURES
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
WORKERS' COMPENSATION INSURANCE 169,187 168,364 167,069 174,148 PROPERTY AND LIABILTY INSURANCE 206,639 292,847 290,485 353,865 WORKERS' COMPENSATION CLAIMS 22,958 50,000 30,000 50,000 PROPERTY AND LIABILTY CLAIMS 3,746 20,000 10,000 20,000 EXPENDITURES 402,530 531,211 497,554 598,013
TOTAL BUDGET 402,530 531,211 497,554 598,013
CENTRAL MARIN FIRE AUTHORITY
EQUIPMENT FUND
Description 2020-2021 2021-2022 2021-2022 2022-2023
Audited Actuals Adopted Budget Estimated Actual Proposed Budget BEGINNING BALANCE 136,669 173,314 173,314 50,844
REVENUE
GRANTS 66,750 0 72,236
TRANSFERS IN FROM OTHER FUNDS 40,000 153,314 153,314 153,314 TOTAL: REVENUE 106,750 153,314 225,550 153,314
TOTAL RESOURCES 243,419 326,628 398,864 204,158
EXPENDITURES
EQUIPMENT 70,105 253,314 348,020 203,314
TOTAL: EXPENDITURES AND TRANSFERS OUT 70,105 253,314 348,020 203,314 Net Increase/(Decrease) 36,645 (100,000) (122,470) (50,000) ENDING BALANCE 173,314 73,314 50,844 844
EQUIPMENT FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
GRANTS 66,750 72,236
TRANSFERS IN FROM OTHER FUNDS 40,000 153,314 153,314 153,314 REVENUE 106,750 153,314 225,550 153,314
EXPENDITURES
2020-2021 2021-2022 2021-2022 2022-2023
Audited
Actuals
Adopted
Budget
Estimated
Actuals
Proposed
Budget
RADIOS 10,000 10,000
WASHING MACHINE 40,000 40,000
LEASE PAYMENT FOR FIRE ENGINE 153,314 153,314 153,314
ENGINE 15 EQUIPMENT 50,000 72,460
CPR MACHINES 67,446
CARDIAC MONITOR 72,246
HYDRANTS AND HOSES 20,000
PROTECTIVE EQUIPMENT 30,000
OTHER EQUIPMENT 2,659
EXPENDITURES 70,105 253,314 348,020 203,314
TOTAL BUDGET 70,105 253,314 348,020 203,314