CENTRAL MARIN FIRE COUNCIL
Eli Beckman, Corte Madera– Chair Kevin Haroff, Larkspur Catherine Way, Larkspur – Vice Chair Bob Ravasio, Corte Madera
REGULAR MEETING
TO BE HELD
ON
THURSDAY, AUGUST 11, 2022
AT 6:30 P.M.
or upon conclusion of the CMPA Police Council meeting, whichever is later
VIA VIDEOCONFERENCE ONLY
Pursuant to Government code section 54953(e) the May 12, 2022 Regular Fire Council meeting will be conducted telephonically through Zoom. Please be advised that pursuant to Government Code section 54953(e), the Authority will not provide a physical location from which the public may attend or comment. Members of the public may access the meeting and offer public comment by clicking on the following link:
Members of the public may view and participate in the meeting remotely through the following Zoom link:
https://us06web.zoom.us/j/99034310040
(No Pre-Registration Needed- Click on Link at Meeting Start Time) You may call in using: 1 (408) 638-0968 (Zoom webinar ID: 990 3431 0040) Or iPhone one-tap: +14086380968,,99034310040#
How to submit public comment remotely:
1. Email [email protected] prior to 4:00 P.M. on the day of the meeting.
2. Email [email protected] during the meeting.
3. Join the meeting using the link above and select the “Raise Hand” icon during the meeting, or press *9 to add yourself to the speaker queue if calling in to the meeting.
Anyone with a disability needing further assistance with public comment should contact the Clerk at least 2 business days before the beginning of the meeting to make alternative arrangements at [email protected] or 415-927-5050. Click here to view or download the full agenda packet.
AGENDA
I. CALL TO ORDER, ROLL CALL
II. URGENCY ACTION
A. Resolution No. 2022/05 – Authorizing remote teleconference meetings of the Central Marin Fire Authority Council pursuant to Brown Act provisions Recommendation: that Council adopt the Resolution as presented III. OPEN TIME FOR PUBLIC EXPRESSION
Please Note: Please confine your comments during this portion of the agenda to matters not already on this agenda. The public will be given an opportunity to speak on each agenda item at the time it is called.
IV. PRESENTATIONS:
A. Update On Recent Fire Academy
Presentation provided by Ruben Martin, Fire Chief
V. REPORTS AND COMMENTS
A. COUNCIL MEMBERS
B. MANAGEMENT COMMITTEE
C. CHIEF’S COMMENTS
VI. CONSENT CALENDAR
A. Accept Report on Preliminary Revenues and Expenditures for Fiscal Year 2021- 2022
B. Acknowledge and File Accounts Payable Checks, May through July, 2022 and Transfers to Payroll Account, May through July, 2022
C. Approve Minutes of May 12, 2022 Regular Fire Council Meeting VII. BUSINESS ITEMS: NONE
VIII. ADJOURNMENT
The next regular meeting of the Central Marin Fire Council is scheduled for Thursday, November 10, 2022
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Central Marin Fire Authority at (415) 927-5085. Notification at least 48 hours prior to the meeting will enable the Authority to make reasonable accommodations to help ensure accessibility to this meeting.
Any writings or documents provided to a majority of the Central Marin Fire Council regarding any item on this Agenda are available during normal business hours, for public inspection at Corte Madera Town Hall, 240 Tamal Vista Boulevard, Suite 110, Corte Madera, CA. Any reports that are provided after the posting of this Agenda and prior to the meeting will be made available at this same location simultaneously as it is provided to the Fire Council.
I certify that this agenda was posted on or before August 8, 2022, in full public view and access at least 72 hours prior to the Fire Council meeting time in accordance with the Brown Act.
Rebecca Vaughn, Authority Clerk
Central Marin Fire Authority
II.A.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: August 3, 2022
MEETING DATE: August 11, 2022
TO: Central Marin Fire Authority Council
FROM: Management Committee
Ruben Martin, Fire Chief
SUBJECT: Resolution No. 2022/05 Pursuant to Assembly Bill 361 Authorizing Remote Teleconference Meetings Of The Central Marin Fire Authority Council Pursuant To Brown Act Provisions
STAFF RECOMMENDATION:
That Council adopt the proposed resolution.
FISCAL IMPACT:
There is no fiscal impact to the Fire Authority.
BACKGROUND/DISCUSSION:
Staff recommends that Council adopt the proposed resolution, pursuant to Assembly Bill 361, making findings pursuant to Government Code section 54953(e) to support continued use of teleconferencing to hold public meetings of the Central Marin Fire Authority Council pursuant to Brown Act Provisions during the continuing statewide state of emergency proclaimed by Governor Newsom on March 4, 2020. The findings, as outlined in the Resolution, must continue to be made, and a new Resolution must be adopted, every 30 days, in order for a legislative body to continue to hold remote teleconference meetings per AB361.
AB 361 modified the Brown Act’s requirements for holding teleconferenced meetings during states of emergencies. AB 361 was signed into law as an urgency measure on September 16, 2021. The changes to the law are now in effect and all Brown Act bodies holding remote meetings after September 30, 2021, must comply with these provisions.
ATTACHMENTS:
1. Proposed Resolution No. 2022/05
II.A.
RESOLUTION NO. 2022/05
A RESOLUTION OF THE CENTRAL MARIN FIRE COUNCIL OF THE CENTRAL
MARIN FIRE AUTHORITY REMOTE TELECONFERENCE MEETINGS OF THE FIRE
COUNCIL PURSUANT TO BROWN ACT PROVISIONS
WHEREAS, the Central Marin Fire Authority is committed to preserving public access and participation in meetings of the Fire Council; and
WHEREAS, all meetings of the Central Marin Fire Authority Council are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code §§ 54950 – 54963), so that any member of the public may attend, participate, and watch the Authority’s legislative body conduct its business; and
WHEREAS, Government Code section 54953(e) of the Brown Act, allows a legislative body to hold a teleconference meeting, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, in order to meet by teleconference under Government Code section 54953(e), the Governor must have proclaimed a state of emergency under the California Emergency Services Act (Govt. Code §8625 et. seq.); the legislative body must reconsider the circumstances of the state of emergency; and the legislative body must find that the state of emergency continues to directly impact the ability of the members to meet safely in person and/or state or local officials continue to impose or recommend measures to promote social distancing; and WHEREAS, On March 4, 2020, Governor Newsom proclaimed a State of Emergency declared by Governor Newsom under the California Emergency Services Act due to COVID-19, which is still in existence; and
WHEREAS, on November 1, 2021, the Marin County Public Health Officer issued a Public Health Order recommending the wearing of face coverings in workplaces and indoor public settings due to the rise of the SARS-CoV-2 Delta Variant, which is still in effect; and WHEREAS, the Town and City Councils of the member agencies of the Central Marin Fire Authority, which include Larkspur and Corte Madera, directed all legislative bodies of the their jurisdictions to meet by teleconference under the standards permitted under Government Code section 54953, until further notice; and
WHEREAS, the Fire Council provides in the public notices and agendas for all public meetings the online and telephone options for participation in public meetings, protecting the right of the public to address their local officials and to participate in public meetings, and posts this information on the Authority’s website, including instructions on how to access the public meeting remotely; and
NOW, THEREFORE BE IT RESOLVED, that the Fire Council has reconsidered the circumstances of the state of emergency; and
II.A.
BE IT FURTHER RESOLVED, that the Fire Council finds that State or local officials continue to impose or recommend measures to promote social distancing and that State of Emergency declared by Governor Newsom on March 4, 2020, continues to directly impact the ability of Councilmembers, staff, and the public to meet safely indoors in person; and BE IT FURTHER RESOLVED, that the Fire Council will meet by teleconference. ********
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly passed and adopted by the Council of the Central Marin Fire Authority at a Regular Meeting thereof this 11 th day of August,
2022 by the following vote, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Eli Beckman, Council Chair
Central Marin Fire Authority
ATTEST:
_________________________________
Rebecca Vaughn, Authority Clerk
Central Marin Fire Authority
Michael Zita
Firefighter/Paramedic
Central Marin Fire Department
Marin County Regional Fire Academy
Presented by:
Michael Zita
Firefighter/Paramedic
Central Marin Fire Department
Agenda
1. Welcome + Introduction
2. The Central Marin Recruits
3. Agencies Involved
4. Academy Structure
5. The Academy in Action
6. Academy Video
Welcome + Introduction
➢ Name: Mike Zita
➢ Location: Novato, CA
➢ Experience: 10 years full-time
Firefighter / Paramedic, 5 years with
Central Marin
2. The Central Marin Recruits
Who: Three Central Marin Firefighters
When: Graduated June 10th, 2022
Meet the Recruits
➢ Ian Van Metre | A Shift
➢ Spencer Giansante | B Shift
➢ Alex Miller | C Shift
Central Marin Recruits
Get to Know the Recruits
A-Shift: Ian Van Metre | Middle
➢ Lives in Petaluma
➢ Recently Married
➢ 2 years of prior Fire/EMS experience
B-Shift: Spencer Giansante | Right
➢ Lives in Walnut Creek
➢ Married
➢ Extensive paramedic experience
C-Shift: Alex Miller | Left
➢ Lives in Windsor
➢ Married with three children
➢ Extensive Fire/EMS experience
3. Agencies Involved
Agencies Involved
➢ Regional Academy
➢ First time Central Marin was involved
➢ Nine additional Marin County Fire agencies
Agencies Involved
1. Central Marin Fire Dept.
2. Tiburon Fire Dept.
3. Ross Valley Fire Dept
4. Marin County Fire Dept.
5. Marin County Fire Chiefs
6. Mill Valley Fire Dept.
7. Southern Marin Fire Dept
8. Kentfield Fire Dept
9. Stinson Beach Fire Dept.
4. Academy Structure
Academy Structure
➢ Length: Twelve weeks; starts in March
➢ Location: An empty Coast Guard Living
Community; Point Reyes Station
➢ Department Representation: One rep from each
agency onsite daily
➢ Training Included:
○ Wide variety of fire, EMS, and speciality skills
○ Building leadership skills and personal
discipline
○ Physical fitness training focused on
preventing injuries in career
Brett Hughes
MCFD
Mike Zita
CMFD
Digory Mcguire
TFD
Academy Director
Battalion Chief
Matt Barnes
SMFD
Captain Kevin Stone
MCFD
Academy
Coordinator
Lead Instructor Lead Instructor Lead Instructor
Academy Cadre 2022
Academy Benefits
➢ County Standardization: Training, Skill sheets,
and testing
➢ Top Level Instruction: Every topic taught by a
subject matter expert
➢ County Connection: Building working
relationships with intercounty agencies at the
start of their career
➢ More than Fire:
○ Focus on EMS training every Friday
○ At completion, Firefighters receive
specialized certifications | Rope Rescue
Operations, Water Rescue Operations
5. The Academy in Action
Water Rescue Operations
Week One
Structural Firefighting
Majority of training
Wildland Firefighting
Week Eight
Search and Rescue
Instructed by Rick Wonneberger | Top Rope Rescue instructor in the state Every Friday
Emergency Medical Care
Physical Fitness
Daily | Morning of graduation includes 3-mile run across the Golden Gate Bridge Live Burn Days
Two Full Burn Days
Testing
Daily quizzes, Weekly Presentations, Mid-Term and Final Test
6. Academy Video
Questions?
VI.A.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: August 3, 2022
MEETING DATE: August 12, 2022
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: 2021-2022 Preliminary Revenue and Expenditures
RECOMMENDED ACTION:
That Fire Council accept the attached revenue and expenditure reports for the General Fund, Insurance Fund and Equipment Funds for the 2021-2022 fiscal year.
BACKGROUND/DISCUSSION:
Central Marin Fire Authority’s fiscal year begins on July 1 and ends on June 30. The attached reports show the activity for the 2021-2022 fiscal year. The books are not yet closed and the attached reports show transactions recorded as of August 3, 2022. Additional transactions are expected to be recorded before transactions for 2021-2022 are finalized on approximately August 31, 2022.
DISCUSSION:
General Fund
The attached documents were produced by the Tyler Incode 10 software, which is the financial software used by the Fire Authority.
Attachment #1 shows the revenue and expenditures for the General Fund. This is the fund used to record the operating expenditures for the Fire Authority.
The column titled “2020-2021” shows the total activity for the 2020-2021 fiscal year. This column is included for comparison.
VI.A.
Revenue:
As of August 3, 2022, total revenue exceeded the budgeted amount by $1,373,773. $1,102,240 million of excess revenue was the result of reimbursements from the State for out of county emergency response. Additionally, the Fire Authority received a $45,000 grant from Fire Safe Marin which was not included in the budget, as well as $229,382 from Ross Valley Paramedic Authority (RVPA) for an Engine Reimbursement Program which was also not included in the budget.
Total revenue is $165,175, or 1.5%, greater than revenue received in the previous fiscal year.
Although member contributions increased by $425,080, or 4.6%, reimbursements from the State for out of county response decreased by $246,043, or 22%. Reimbursements from the State often cross fiscal years. Furthermore, Other Local Agency Revenue decreased by $94,981 because in the precious year, the Fire Authority received one time revenue from the County in the amount of $102,595 for reimbursements due to staff time spent at COVID19 vaccination sites.
The Fire Authority expects to receive approximately $86,000 in additional State reimbursements for the 2021-2022 as well as approximately $42,000 from RVPA for Engine Reimbursement program.
If these payments are received by August 31, 2022, they will be recorded in the 2021-2022 fiscal year.
Expenditures:
Total expenditures as of August 3, 2022 $475,496, or 4.27%, greater than expenditures in the previous fiscal year. Expenditures for 2021-2022 have exceeded the budget by $1,684,095, or 17%.
Most of the budget overage and the increase compared to last year are related to salary costs as explained below.
Salary costs for 2021-2022 exceeded the budgeted amount by $1,794,385, or 30%. Included in this total is the fact that overtime costs exceeded the budget by $1,667,808. Overtime accounts for nearly all of the budget excess. As noted above, approximately $1.1 million of the excess overtime costs has been reimbursed by the State for out of county response. In addition to the out of county response, overtime costs have been incurred due to several employees being on leave for extended periods due to workers’ compensation injuries and other employees needing to work overtime in order to fill in for the injured workers. Moreover, three employees were hired, two as replacements and one in anticipation of an upcoming retirement, and were in training for several months. Other employees needed to work overtime hours in order to fill in for the employees in training, as well as for the employee who was conducting the training. There is no available reimbursement for the overtime costs unrelated to the overtime hours other than the out of county response time.
The $475,141 increase in expenditures as compared to 2020-2021 can be attributed to increases to salaries in the amount of $467,141, a 6% increase compared to salaries in the previous year. The increase in salaries is mostly due to previously approved increases to salary schedules of 2% to
4.5%, depending on bargaining group, and to scheduled step increases, promotions and leave payoffs for employees who resigned.
Fiscal Impact to General Fund:
As of August 3, 2022, the 2021-2022 fiscal year has ended with an operating deficit of $310,322.
As noted above, additional revenue in the amount of $128,000 is anticipated. If the revenue is received by the end of August, the deficit will be reduced to approximately $182,000. No other significant expenditures are expected to be recorded for 2021-2022.
Any deficit in the General Fund may require additional contributions from the Town of Corte Madera and the City of Larkspur.
Insurance Fund
Attachment #2 shows the revenues and expenditures for the Insurance Fund, which is the fund records payments for premiums and claims related to property, liability and workers’ compensation claims. Also included for comparison on Attachment #2 is the Total Activity for 2020-2021. This fund’s only source of revenue is the General Fund. In 2020-2021, the General fund transferred $450,000 to the Insurance Fund in accordance with the Adopted Budget. As indicated on the attachment, expenditures were more than the budgeted amount by $36,708, mainly due to workers’ compensation claims exceeding the budget by $54,605. Property and Liability insurance premiums were $14,240 less than the budgeted amount. This has resulted in an operating deficit in the amount of $92,153 for the 2021-2022 fiscal year, which includes transactions recorded as of August 3, 2022.
The most recent actuarial report estimates $828,474 in claims liability, an increase of $115,055, or 16% compared to the previous year. The claims liability, as well as the workers’ compensation claims noted above, are due in large part to several workers’ compensation injuries incurred during the past few years.
Fiscal Impact to Insurance Fund
The estimated ending balance for 2021-2022 is estimated to be a deficit of $210,072. Please note that the estimated cash balance in this fund as of June 30, 2022 is $706,652. The negative ending balance is the result of the actuarially determined claims liability.
The Insurance Fund is funded by the General Fund and will require an additional transfer from the General Fund in order to make the fund whole.
Equipment Fund
Attachment #3 shows the revenues and expenditures for the Equipment Fund. Also included is the activity for 2020-2021 for comparison. In 2021-2022, the Fire Authority received a grant in the amount of $72,236 to pay for cardiac monitors. The total cost of the monitors was $72,246.
The General Fund transferred $153,314 to the Equipment Fund in 2021-2022 to make payment for a fire engine lease.
Fiscal Impact to Equipment Fund
The current balance of the Equipment Fund is $89,133. No further transactions for the 2021-2022 are anticipated.
Measure C Fund
This fund was established to record revenue and expenditures related to the Measure C Wildfire Prevention Authority tax.
The revenue in this fund includes $747,520 in Measure C tax, as well as additional contribution from the Town of Corte Madera in the amount of $89,651 so that the contributions on behalf of the Town of Corte Madera and the City of Larkspur are the same amount.
Also included is reimbursement for expenses related to the Central Marin Zone Evacuation Route Core Project. The reimbursement received was $474,353. Fire Aside also reimbursed the Fire Authority in the amount of $20,000.
Expenditures in this fund include salary and benefits for a Hazard Mitigation Specialist.
Expenditures for Outside Services and Supplies are primarily related to vegetation management. A vehicle for the use of the Hazard Mitigation Specialist was also purchased.
Fiscal Impact to Measure C Fund
The estimated ending balance in this fund as of June 30, 2022 is $86,989.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Accept 2021-2022 Preliminary Revenue and Expenditure Report.
2. Provide other direction to staff.
ATTACHMENTS:
1. Estimated Actuals 2021-2022, General Fund
2. Estimated Actuals 2021-2022, Insurance Fund
3. Estimated Actuals 2021-2022, Equipment Fund
4. Estimated Actuals 2021-2022, Measure C Fund
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER.
Budget Comparison Report
Central Marin Fire Authority
2020‐2021
Total
Activity
2021‐2022
Revised
Budget
2021‐2022
Total
Activity*
Percentage of
2021‐2022
Budget
Received /
Expended
SubCategory
Fund: 70 ‐ CENTRAL MARIN FIRE AUTHORITY GENERAL FUND
Revenue
430 ‐ PERMITS AND FEES 118,689 150,000 125,297 84%
431 ‐ COST RECOVERY 3,678 0 5,232
460 ‐ STATE REVENUE 1,348,283 0 1,102,240
480 ‐ OTHER LOCAL AGENCY REVENUE 102,595 0 7,613
481 ‐ MEMBER CONTRIBUTIONS 9,341,198 9,767,720 9,767,019 100% 490 ‐ OTHER REVENUE 211,876 0 284,092
Total Revenue: 11,126,319 9,917,720 11,291,493 114%
Expense
600 ‐ SALARIES 7,378,385 6,051,141 7,845,526 130%
601 ‐ RETIREMENT 803,945 812,886 828,956 102%
602 ‐ OTHER BENEFITS 980,352 1,029,391 1,000,273 97%
603 ‐ RETIREE BENEFITS 19,814 40,320 38,231 95%
611 ‐ OUTSIDE SERVICES 728,498 767,699 682,924 89%
612 ‐ TRAINING, EDUCATION, MEETINGS 14,373 70,000 20,648 29% 613 ‐ DUES AND SUBSCRIPTIONS 8,166 9,000 7,426 83%
614 ‐ EQUIPMENT MAINTENANCE 40,079 40,944 31,256 76%
9,528 25,000 5,393
22%
616 ‐ VEHICLE MAINTENANCE 99,398 70,000 95,275 136%
620 ‐ UTILITIES 71,355 71,100 92,714 130%
630 ‐ SUPPLIES 278,098 319,925 349,879 109%
651 ‐ EQUIPMENT 0 7,000 0 0%
670 ‐ TRANSFERS OUT 694,329 603,314 603,314 100%
Total Expense: 11,126,319 9,917,720 11,601,815 117%
Total Fund: 70 ‐ CENTRAL MARIN FIRE AUTHORITY G 00 ‐310,322 Beginning Balance July 1, 2021 27,083
Total 2021-2022 Revenue* 11,291,493
Total 2021-2022 Expenditures* 11,601,815
Ending Balance June 30, 2022* -283,239
* 2021-2022 Activity is as of August 3, 2022. Additional transactions may be recorded before August 31, 2022.
615 ‐ BUILDING AND GROUNDS
MAINTENANCE
Budget Comparison Report
Central Marin Fire Authority
2020‐2021
Total
Activity
2021‐2022
Revised
Budget
2021‐2022
Total
Activity*
Percentage
of 2021-2022
Budget
Received /
Expended
SubCategory
Fund: 71 ‐ CENTRAL MARIN FIRE AUTHORITY INSURANCE FUND
Revenue
510 ‐ TRANSFERS IN 654,329 450,000 450,000 100%
Total Revenue: 654,329 450,000 450,000 100%
Expense
602 ‐ WORKERS' COMPENSATION PREMIUMS 169,187 168,364 167,069 99% 206,639 292,847 290,485
99%
617 ‐ CLAIMS 26,704 70,000 110,365 158%
Total Expense: 402,530 531,211 567,919 107%
Total Fund: 71 ‐ CENTRAL MARIN FIRE AUTHORITY IN 251,799 ‐81,211 ‐117,919 Beginning Balance July 1, 2021 ‐92,153
Total 2021‐2022 Revenue* 450,000
Total 2021‐2022 Expenditures* 567,919
Ending Balance June 30, 2022** ‐210,073
* 2021-2022 Activity is as of August 3, 2022. Additional transactions may be recorded before August 31, 2022.
** June 30, 2022 ending balance includes actuarially determined claims liability of $828,474.
611 ‐ PROPERTY AND LIABILITY INSURANCE
PREMIUMS
Budget Comparison Report
Central Marin Fire Authority
2020‐2021
Total
Activity
2021‐2022
Revised
Budget
2021‐2022
Total
Activity*
Percentage of
2021-2022
Budget
Received /
Expended
SubCategory
Fund: 72 ‐ CMFA EQUIPMENT FUND
Revenue
470 ‐ FEDERAL REVENUE 66,750 0 72,236
510 ‐ TRANSFERS IN 40,000 153,314 153,314 100%
Total Revenue: 106,750 153,314 225,550 147%
Expense
630 ‐ SUPPLIES 0 10,000 306 3%
640 ‐ DEBT SERVICE 0 153,314 153,314 100%
651 ‐ EQUIPMENT 70,105 90,000 156,111 173%
Total Expense: 70,105 253,314 309,731 122%
36,645 ‐100,000 ‐84,181
Beginning Balance July 1, 2021 173,314
Total 2021-2022 Revenue* 225,550
Total 2021-2022 Expenditures* 309,731
Ending Balance June 30, 2022* 89,133
* 2021-2022 Activity is as of August 3, 2022. Additional transactions may be recorded before August 31, 2022.
Total Fund: 72 ‐ CMFA EQUIPMENT FUND:
Budget Comparison Report
Central Marin Fire Authority
2020‐2021
Total Activity
2021‐2022
Revised Budget
2021‐2022
Total Activity*
Percentage of
2021-2022
Budget
Received /
Expended
Fund: 75 ‐ MEASURE C FIRE TAX FUND
Revenue
400 ‐ PROPERTY TAX 737,575 729,706 748,520 103%
480 ‐ OTHER LOCAL AGENCY REVENUE 0 0 474,353
481 ‐ MEMBER CONTRIBUTIONS 88,396 87,094 89,651 103%
490 ‐ OTHER REVENUE 0 0 20,000
Total Revenue: 825,971 816,800 1,332,523 163%
Expense
600 ‐ SALARIES 150,670 143,340 151,459 106%
601 ‐ RETIREMENT 10,165 11,080 11,048 100%
602 ‐ OTHER BENEFITS 20,007 29,735 22,294 75%
611 ‐ OUTSIDE SERVICES 549,988 632,645 1,055,800 167%
630 ‐ SUPPLIES 26,582 0 10,468
652 ‐ VEHICLES 0 0 63,024
Total Expense: 757,411 816,800 1,314,094 161%
Total Fund: 75 ‐ MEASURE C FIRE TAX FUND: 68,560 0 18,429 Beginning Balance July 1, 2021 68,560
Total 2021-2022 Revenue* 1,332,523
Total 2021-2022 Expenditures* 1,314,094
Ending Balance June 30, 2022* 86,989
* 2021-2022 Activity is as of August 3, 2022. Additional transactions may be recorded before August 31, 2022.
SubCategory
VI.B
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: July 29, 2022
MEETING DATE: August 12, 202
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: Accounts Payable Checks, May through July 2022 and Transfers to Payroll Account, May through July 2022
RECOMMENDED ACTION:
Acknowledge and file: 1) checks numbers 22020 to 22152 for a total of $462,298.30, 2) voided check 22034 in the amount of $48.93, 3) transfers to the payroll account in the amount of $2,664,181.92 and 4) electronic payments to CalPERS for health benefits in the amount of $2,437.69.
BACKGROUND/DISCUSSION:
The attached Check Report was produced from the Town of Corte Madera’s financial system. It includes all checks issued from the Town’s Bank of Marin operating account during the months of May through July 2022 on behalf of Central Marin Fire Authority.
The Bank of Marin operating account is a pooled account for the day to day operations of both the Town of Corte Madera and the Central Marin Fire Authority. The finances of the two separate entities are segregated within the Town’s financial system. Checks issued on behalf of Central Marin Fire Authority include the Central Marin Fire Authority’s name and logo and have a separate numbering system from that of the Town. On occasion, a check will be written for services or goods incurred by both the Town and Central Marin Fire Authority on the Town’s check stock, resulting in checks with a different numbering system appearing on the check report.
In addition to the operating account, the Town maintains a payroll account at Bank of Marin. This account is for payroll transactions only. All payroll items are paid through the payroll account, including direct deposit payments to employees, state and federal tax payments, CalPERS payments for retirement and medical insurance and other payroll related items. Many of the payments are made VI.B
electronically.
For the period May through July 2022, $2,664,181.92 was transferred from the operating account to the payroll account for payroll related expenditures.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Approve the check listing as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Check Report, May 2022 through July 2022
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER.
1 VI.C.
1 DRAFT MINUTES OF MAY 12, 2022
2 3 REGULAR MEETING
4 OF THE
5 FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY
6 HELD VIA ZOOM VIDEOCONFERENCE
7 ON
8 THURSDAY, MAY 12, 2022
9 AT 6:30 P.M.
10 Or upon conclusion of the CMPA Police Council meeting, whichever is later 11 12
13 14 I. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE 15 The Regular Meeting of the Fire Council of the Central Marin Fire Authority was called to order at 16 7:10 p.m. via Zoom videoconference.
17 18 COUNCIL MEMBERS PRESENT:
19 Catherine Way, Council Member, City of Larkspur
20 Fred Casissa, Alternate Council Member, Town of Corte Madera 21 Bob Ravasio, Council Member, Town of Corte Madera
22 23 COUNCIL MEMBERS ABSENT:
24 Kevin Haroff, Larkspur
25 Eli Beckman, Corte Madera (Fred Casissa attended as Alternate) 26 27 STAFF PRESENT:
28 Todd Cusimano, Corte Madera Town Manager
29 Dan Schwarz, Larkspur City Manager
30 Ruben Martin, Fire Chief
31 Janet Thiessen, Human Resources Manager
32 Nick Gabbard, Association Representative
33 Tom Bertrand, Authority Counsel
34 Rebecca Vaughn, Authority Clerk
35 36
37 II. URGENCY ACTION
38 39 A. Resolution No. 2022/03 – Authorizing remote teleconference meetings of the Central Marin 40 Fire Authority Council pursuant to Brown Act provisions 41 42 Authority Clerk Rebecca Vaughn introduced the item and presented the staff report. There were 43 no questions from the Council members or public comment. 44 45 ACTION: It was M/S/C (Way/Casissa) to approve Resolution No. 2022/03 – Authorizing remote 46 teleconference meetings of the Central Marin Fire Authority Council pursuant to Brown Act 47 provisions, which carried by the following vote: Roll call vote: 3-0-1 in favor of the 48 motion. (Ayes: Casissa, Ravasio, Way; Noes: None; Absent: Haroff). 2 1
2 III. OPEN TIME FOR PUBLIC EXPRESSION
3 No public comment was received.
4 5
6 IV. PRESENTATIONS: NONE
7 8
9 V. REPORTS AND COMMENTS
10 11 A. COUNCIL MEMBERS:
12 No reports
13 14 B. MANAGEMENT COMMITTEE
15 No reports
16 17 C. CHIEF’S COMMENTS
18 Chief Martin provided the following updates:
19 Provided an update on the Marin Wildfire Prevention Authority, and their '22/'23 20 workplan
21 Approximately $841,000 comes back to the jurisdiction from MWPA, which is about 22 40% of the tax dollars that are collected annually. With that, we concentrate on 23 defensible space inspections. To date, we have done approximately 1,000 home 24 inspections throughout the jurisdiction, with the idea of going back to each of those in 25 approximately 30 days to see if they' have completed the defensible space 26 recommendations that were given to them.
27 Part of that funding also goes to assessing vulnerabilities and home hardening 28 evaluations and assessments
29 Part of our work plan also will continue to improve both our primary and secondary 30 evacuation routes.
31 And then a big part also goes back to direct homeowner assistance and how we use 32 direct home owner assistance is by identifying our residents that can’t do the work on 33 their own. So we provide some of the funding. And the way we go about it is what we 34 call it is a voluntary abatement. So, we can go anywhere from a 25% to approximately 35 100% contribution to clear the vegetation on someone's property, which we look at it 36 as removing the hazard for an entire community.
37 At our last regular meeting, our Hazard Mitigation Specialist gave a presentation on 38 the planning phase that started here with Central Marin, the greater Ross Valley 39 shaded fuel break, which is a 38 mile, 200 foot fuel break that basically encompasses 40 every community from Ring Mountain all the way through White Hill, back down 41 through San Rafael, back to Highway 101 to the bay. So, it's almost kind of creating a 42 shaded belt around the entire community that will protect us in the event of a major 43 wildfire.
44 Upcoming events happening locally include: a countywide CERT drill being held at 45 Hall Middle School from 8:00 AM till 2:30. We'll be participating in that and assisting 46 the CERT members in both re-certifying their skills, and then also having real live 47 moulaged or makeup patients that can then simulate similar to triaging in any kind of 48 light rescue; on Sunday, May 22nd, we'll be participating in the Touch a Truck event, 49 which is part of the Friends of the Larkspur Library, to try to raise funds for the new 50 library that's being proposed for the city of Larkspur. 3 1 Finally, we are finalizing a facility study report that we started at the beginning of 2021 2 that looked the existing four stations within the Central Marin Fire Authority to see 3 what their existing conditions are and what our future needs are. 4 5 Chief Martin concluded his report.by thanking the two Executive Managers, Dan Schwartz and 6 Todd Cusimano, along with Finance Director, Daria Carrillo, for their assistance in putting together 7 FY2022-23 annual budget. He then answered questions from Council. 8 9 Council member Way inquired about upcoming recruitments. Chief Martin responded that they did 10 a recruitment or a hiring in December for three vacancies. And they are currently undergoing the 11 regional fire academy, where we teamed up with Southern Marin and West Marin agencies to put 12 our recruits together to go through their initial training. They are anticipated to be working at our 13 stations by mid to late June.
14 15 No public comments were received from online attendees or via email. 16 17
18 19 VI. CONSENT CALENDAR:
20 21 Acting Chair Ravasio asked if there were public comments or requests from Council or the public for 22 removal of items from the Consent Calendar. There were no comments received from online 23 attendees and no comments received by email, and there were no requests were received from the 24 Council or the public to remove items from the Consent Calendar. 25 26 Acting Chair Ravasio then called for a vote on the Consent Calendar. 27 MOTION: It was M/S/C (Casissa/Way) to approve Consent Calendar items VI A-C. 28 29 Roll call vote: 3-0-1 in favor of the motion. (Ayes: Casissa, Ravasio, Way; Noes: None; Absent:
30 Haroff).
31 32 The approved Consent Calendar consisted of the following items:
33 34 A. Acknowledge and File Accounts Payable Checks, February through April 2022 and 35 Transfers to Payroll Account, February through April 2022 36 37 B. Approve General Fund Revenue and Expenditure Report for April 2022 38 39 C. Approve Minutes of February 10, 2022 Regular Fire Council Meeting 40 41
42 VII.BUSINESS ITEMS
43 44 A. Consideration and Possible Adoption of Resolution No. 2022/04, Approving the Fiscal Year 45 2022-2023 Central Marin Fire Authority Budget
46 47 Recommendation: that Council receive the presentation and adopt the Resolution 48 approving the FY 2022-23 budget for the Central Marin Fire Authority 49 50 Finance Director Daria Carrillo provided the report. She stated that this item concerns the 51 proposed budget for the fiscal year 2022-23, and the budget resolution is before you to approve 4 1 this.
2 3 She explained that the budget consists of four funds which are shown in the documents included in 4 the council agenda packet. The main fund is the general fund, and the Fire Authority largely 5 depends on contributions from its members, Larkspur and Corte Madera, for revenue. Well over 6 90% of the budgeted revenue is from the member agencies, so as expenditures increase, the 7 revenues that are required increase, as well.
8 9 In this budget, the increase to the expenditures is about 8.4%, or $829,000. But member 10 contributions are up 6.5%, approximately $315,000 per member, and the reason it's not the full 11 amount is because the proposed budget includes about $186,000 in Ross Valley Paramedic 12 Authority revenue, which was not included in last year's budget. Revenue from resale reports and 13 fire inspections is expected to increase.
14 15 Regarding the expenditure increase of $829,000, labor costs are the largest driver of the increase. 16 Labor costs are up $706,000 as compared to last year. But because last year's salary increases 17 weren't approved at the time of the budget adoption, there was a separate line item called 18 contingency in anticipation of this, which was separate. So, really, the labor costs are up about 19 $550,000 when you take out that $154,000 contingency. And the increases are caused by the 20 salary schedule increase of either two or 3%, depending on bargaining group. 21 22 There are two additional positions in the budget as compared with the current budget. There is a 23 fire inspector who was hired in December of last year, and an additional firefighter paramedic 24 position who has been hired who's expected to replace someone who will probably be retiring in 25 the next fiscal year.
26 27 CalPERS normal salaries have increased by about $65,000, or 8%, which is mostly because of the 28 increase to salaries and the additional positions. And the unfunded liability has increased by about 29 $65,000. And that is almost all due to the golden handshake that was granted about two years 30 ago. Nearly the entire unfunded liability according to the last CalPERS report, is due to that golden 31 handshake. That is how it is processed, if you don't pay at the front, then they bill you in this 32 manner.
33 34 Finance Director Carrillo explained that the golden handshake is the two years’ additional service 35 credit that was granted to the former fire chief when he retired, even though it's an expensive 36 golden handshake, there was actually cost savings realized by the Department. CalPERS does 37 not start billing you for two years, so that is why it hasn't appeared before now. 38 39
40 She then explained that payroll, taxes, and other benefits, health and welfare benefits have 41 increased by $87,000, mainly due to increases in health benefits. And then as payroll increases, 42 the payroll tax increases, as well, because it is a percentage of that. 43 44 Other increases to the budget are outside services in the amount of $45,000, which about $11,000 45 of that has to do with dispatch services, and then another $11,000 for neighborhood response 46 group costs. And then the remainder is a combination of smaller increases for various items such 47 as management information system, the Marin Emergency Radio Authority, and other 48 miscellaneous services.
49 50 Supplies have increased by $35,200 due primarily to the need for uniforms and work clothing and 51 also because costs have gone up for supplies and other things. Utilities are up by $17,000, once 5 1 again, because costs are rising.
2 3 Transfers to other funds has increased by $200,000, due to workers' compensation and liability 4 claims and premiums. Those actually may not be sufficient, as the actuarial report from Bay Cities 5 risk pool was just received, and the estimated claims liability that the Fire Authority needs to 6 account for was up by about $115,000. So, once the books are closed, we will know whether the 7 amount that is budgeted to be transferred is actually sufficient or not. Because the insurance fund 8 doesn't have any of its own money, it depends on the general fund to fund it. 9 10 And finally, the smaller funds are the Measure C Wildfire Tax Fund. The budget includes a 3% 11 increase in parcel tax revenue, and the Hazard Mitigation Specialist and vegetation management 12 services are what is included in this fund. The equipment fund includes a transfer of about 13 $153,000, for a lease payment for the fire engine. And then the insurance fund is that $600,000 14 amount that was mentioned previously.
15 16 Finance Director Carrillo concluded her report. Acting Chair Ravasio thanked Ms. Carrillo for the 17 report and called for any questions.
18 19 Councilmember Way asked about the rising cost of fuel and asked if fuel is under the vehicle 20 maintenance fund or should we consider the increases in fuel charges maybe more larger than 21 we're anticipating here.
22 23 Finance Director Carrillo responded that fuel is budgeted in supplies, and is part of the reason that 24 that budget item is increasing.
25 26
27 Chief Martin responded that they did an analysis this year of what costs were, and they were 28 surprised that the Department spent approximately $60,000 a year in fuel costs. So based on the 29 rising cost of fuels, they added to that just to anticipate any fluctuations within the cost. 30 31 There were no additional questions from the Council, and no public comments were received from 32 online attendees or via email. Acting Chair Ravasio then called for a motion. 33 34 MOTION: It was M/S/C (Casissa/Way) to adopt Resolution No. 2022/04, Approving the 35 Fiscal Year 2022-2023 Central Marin Fire Authority Budget 36 37 Roll call vote: 3-0-1 in favor of the motion. (Ayes: Casissa, Ravasio, Way; Noes: None; Absent:
38 Haroff).
39 40
41 B. Appointment of the Central Marin Fire Council Officers 42 43 Recommendation: that Council discuss and announce appointments of the Fire Council 44 Chair and Vice Chair
45 46
47 Authority Clerk Vaughn summarized that this body's current Chair is Kevin Haroff, representing the 48 city of Larkspur, and the current Vice Chair is Eli Beckman, representing the town of Corte Madera. 49 And typically, this body alternates between the two member agencies, so the town of Corte 50 Madera would be next in line to hold the Chair with the city of Larkspur next in line to hold the vice 51 chair.
6 1
2 MOTION: It was M/S/C (Ravasio/Way) to appoint Eli Beckman, Corte Madera, to 3 serve as Chair of the Fire Council of the Central Marin Fire Authority for 2022-23. 4 5 Roll call vote: 3-0-1 in favor of the motion. (Ayes: Casissa, Ravasio, Way; Noes: None; Absent:
6 Haroff).
7 8 MOTION: It was M/S/C (Ravasio/Way) to Catherine Way, Larkspur, to serve as 9 Vice Chair of the Fire Council of the Central Marin Fire Authority for 2022-23. 10 11 Roll call vote: 3-0-1 in favor of the motion. (Ayes: Casissa, Ravasio, Way; Noes: None; Absent:
12 Haroff).
13 14
15 VIII. ADJOURNMENT
16 Acting Chair Ravasio adjourned the Council meeting at 7:30 p.m. to the next regular meeting 17 scheduled for August 11, 2022.
18 19
20 21 ___________________________
22 Rebecca Vaughn, Authority Clerk
23 Central Marin Fire Council