CENTRAL MARIN FIRE COUNCIL
Kevin Haroff, Larkspur – Chair Eli Beckman, Corte Madera Charles Lee, Corte Madera – Vice Chair Catherine Way, Larkspur
REGULAR MEETING TO BE HELD AT
CENTRAL MARIN POLICE AUTHORITY COMMUNITY ROOM
250 DOHERTY DRIVE, LARKSPUR, CA 94939
THURSDAY, MAY 11, 2023
AT 6:30 P.M.
or upon conclusion of the CMPA Police Council meeting, whichever is later.
The Central Marin Fire Council will meet in person. Members of the public may attend the meeting in person, or view and participate in the meeting remotely through the following link:
https://us06web.zoom.us/j/99034310040
(No Pre-Registration Needed- Click on Link at Meeting Start Time) You may call in using: 1 (408) 638-0968 (Zoom webinar ID: 990 3431 0040) Or iPhone one-tap: +14086380968,,99034310040#
How to submit public comment remotely:
1. Email [email protected] prior to 4:00 P.M. on the day of the meeting or during the meeting (Comments received prior to that time on the day of the meeting will be distributed to the Fire Council and made available in the online agenda packet).
2. Attending the meeting in-person at the Central Marin Police Authority Community Room, 250 Doherty Drive, Larkspur, CA 94939.
3. Selecting the “Raise Hand” icon during the meeting, or dialing *9 if calling in to the meeting.
Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. The Fire Council meeting will not be cancelled if any technical problems occur during the meeting.
Anyone with a disability needing further assistance with public comment should contact the Clerk at least 2 business days before the beginning of the meeting to make alternative arrangements at [email protected] or 415-927-5050. Click here to view or download the full agenda packet.
AGENDA
I. CALL TO ORDER, ROLL CALL
II. OPEN TIME FOR PUBLIC EXPRESSION
Please confine your comments during this portion of the agenda to matters not already on this agenda. The public will be given an opportunity to speak on each agenda item at the time it is called.
III. PRESENTATIONS: None
IV. REPORTS AND COMMENTS
A. COUNCIL MEMBERS
B. MANAGEMENT COMMITTEE
C. CHIEF’S COMMENTS
V. CONSENT CALENDAR
A. Approve Minutes of February 9, 2023 Regular Fire Council Meeting B. Accept the April 2023 General Fund Revenue and Expenditure Report C. Acknowledge and File Accounts Payable Checks, January 27 through April 28, 2023 and Transfers to Payroll Account, January 27 through April 28, 2023 D. Accept the Central Marin and West Marin County Defensible Space and Home Hardening Inspection Program 2022 Annual Report
E. Consideration and Possible Adoption of Resolution No. 2023/04 Approving the Fiscal Year 2022-2023 Publicly Available Pay Schedule Per CalPERS Requirements F. Consideration and Possible Adoption of Resolution No. 2023/05 Approving the Fiscal Year 2023-2024 Publicly Available Pay Schedule Per CalPERS Requirements VI. BUSINESS ITEMS
A. Consideration and Possible Adoption of Resolution No. 2023/06 Approving the Fiscal Year 2023-2024 Budget
Recommendation: that Council adopt the resolution as requested B. Consideration and Possible Adoption of Resolution No. 2023/07 Approving a Shared Services Agreement Between the Central Marin Fire Authority and the Regional Marin County Fire Agencies for the Provision of Shared Services of Battalion Chiefs and Authorizing the Fire Authority Executive Manager to Execute the Agreement Recommendation: that Council adopt the resolution as requested C. Consideration and Possible Adoption of Resolution No. 2023/08 Authorizing Central Marin Fire Authority to Utilize Corte Madera’s Purchasing Ordinance No. 1004 for the Purchase and Procurement of all Materials, Supplies, Equipment, and Services.
Recommendation: that Council adopt the resolution as requested VII. ADJOURNMENT
The next regular meeting of the Central Marin Fire Council is scheduled for Thursday, August 10, 2023.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Central Marin Fire Authority at (415) 927-5050. Notification at least 48 hours prior to the meeting will enable the Authority to make reasonable accommodations to help ensure accessibility to this meeting.
Any writings or documents provided to a majority of the Central Marin Fire Council regarding any item on this Agenda are available during normal business hours, for public inspection at Corte Madera Town Hall, 240 Tamal Vista Boulevard, Suite 110, Corte Madera, CA. Any reports that are provided after the posting of this Agenda and prior to the meeting will be made available at this same location simultaneously as it is provided to the Fire Council.
I certify that this agenda was posted on or before May 8, 2023, in full public view and access at least 72 hours prior to the Fire Council meeting time in accordance with the Brown Act.
Lorena Barrera, Authority Clerk
Central Marin Fire Authority
V.A.
1 2 MINUTES OF THE REGULAR MEETING
3 OF THE
4 FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY
5 HELD VIA ZOOM VIDEOCONFERENCE
6 ON
7 THURSDAY, FEBRUARY 09, 2023
8 AT 6:30 P.M.
9 Or upon conclusion of the CMPA Police Council meeting, whichever is later 10 11 Pursuant to Government code section 54953(e) the February 9, 2023 Regular Fire 12 Council meeting will be conducted telephonically through Zoom. Please be advised that 13 pursuant to Government Code section 54953(e), the Authority will not provide a physical 14 location from which the public may attend or comment. 15 16 I. CALL TO ORDER, ROLL CALL
17 18 The Regular Meeting of the Fire Council of the Central Marin Fire Authority was called 19 to order at 6:03 p.m. via Zoom videoconference.
20 21
22 COUNCIL MEMBERS PRESENT:
23 24 Eli Beckman, Council Chair, Town of Corte Madera
25 Charles Lee, Council Member, Town of Corte Madera
26 Catherine Way, Council Member, City of Larkspur
27 Kevin Haroff, Council Member, City of Larkspur
28 29 COUNCIL MEMBERS ABSENT:
30 31 None
32 33 STAFF PRESENT:
34 35 Adam Wolff, Corte Madera Town Manager
36 Dan Schwarz, Larkspur City Manager
37 Ruben Martin, Fire Chief
38 Tom Bertrand, Authority Counsel
39 Lorena Barrera, Authority Clerk
40 41 II. URGENCY ACTION
42 43 A. Resolution No. 2023/01 – Authorizing remote teleconference meetings of the 44 Central Marin Fire Authority Council pursuant to Brown Act provisions 45 February 9 2023 Regular Meeting Minutes
2 46 Authority Clerk Lorena Barrera introduced the item and presented the staff 47 report. There were no questions from the Council members or public comment. 48 49 ACTION: It was M/S/C (Way/Lee) to approve Resolution No. 2023/01 – 50 Authorizing remote teleconference meetings of the Central Marin Fire Authority 51 Council pursuant to Brown Act provisions, which carried by the following vote:
52 Roll call vote: 4-0 in favor of the motion. (Ayes: Beckman, Haroff, Lee, Way; 53 Noes: None).
54 55
56 III. OPEN TIME FOR PUBLIC EXPRESSION
57 58 Chair Beckman opened up the item for public comment. 59 60 No public comments were received from attendees or via email on this item. 61 62 Chair Beckman closed public comment and moved on to the next item. 63 64 IV. PRESENTATIONS
65 66 A. Central Marin Fire Authority (CMFA) End of the 2022 Calendar Year Report 67 68 Fire Chief Ruben Martin presented the End of 2022 Calendar Year Report. He 69 began the discussion with CMFA’s Mission and philosophy and goals. He 70 confirmed that the department responds to all emergencies and that the aim is to 71 be recognized as a leader in the services provided to the community, which he 72 discussed.
73 74 Chief Martin discussed revenue sources, most of which is provided by the two 75 member agencies, and additional funding is provided by Measure C, permit fees 76 and other miscellaneous fees. The largest expenditure is labor costs; Measure C 77 funds are used for wildfire preparedness and fire prevention costs. Other 78 expenditures include insurance, supplies, PPE, and vehicle maintenance. 79 80 Chief Martin discussed the CMFA’s organizational chart and noted that the Fire 81 Council is the governing body. He also discussed the three shifts that work 2 82 days on/4 days off at 4 stations and the personnel on each shift; the four major 83 divisions including Administration, Fire Prevention Bureau, Training and 84 Operations. The Administration team oversees organizational planning, strategic 85 planning, budget and recruitment; the Fire Prevention Bureau includes fire 86 engines that play an important role in the inspection program and activities in the 87 community. He noted that the Marin County Fire Prevention Officers meet 88 monthly where discussions include code adoption to ensure continuity throughout 89 the County.
90 February 9 2023 Regular Meeting Minutes
3 91 Chief Martin discussed a wildfire risk reduction program that is funded by 92 Measure C for the County, which was passed by the voters in 2020 and raises 93 approximately $20 million annually. CMFA receives 40% of the taxes received by 94 the two jurisdictions (approximately $800,000 annually), which funds defensible 95 space home inspections and local mitigation projects. The remaining 60% of the 96 tax measure is shared between agencies in central Marin, some of which is 97 funding the 17-mile Greater Ross Valley Shaded Fuel Break. Additional funds 98 include approximately $150,000 from Corte Madera’s Measure F, which can be 99 used for fuel reduction abatement. Chief Martin discussed the number of home 100 inspections and property abatements that occurred in the past year. 101
102 Chief Martin moved on to discuss the hours of training for new recruits; 103 continuing education and training for all employees; calls for service during 2022, 104 of which almost 61% were for EMS, and peak trends in calls from 2019 through 105 2022. He confirmed there were approximately 300 calls per month and that 106 Station 16 in Greenbrae was the busiest station last year. 107
108 Chief Marin concluded his report with images of a recent fire in Corte Madera. 109
110 In response to Council Member Way, Chief Martin confirmed that the Greenbrae 111 station responds to calls at San Quentin State Prison. 112
113 In response to Council Member Lee, Chief Martin stated that most 114 reimbursement is from insurance companies or Medicare/Medicaid for 115 ambulance transportation and that fire responses are funded from the General 116 Fund and tax measures.
117
118 Chair Beckman opened up the item for public comment. 119
120 No public comments were received from attendees or via email on this item. 121
122 Chair Beckman closed public comment and brought back the item for discussion. 123
124 There were no further questions from the Council Members and Chair Beckman 125 thanked Chief Martin for his report.
126
127 V. REPORTS AND COMMENTS
128
129 A. COUNCIL MEMBERS
130 No report was provided.
131
132 B. MANAGEMENT COMMITTEE
133
134 City Manager Dan Schwarz clarified reports that discussions between the City of 135 Larkspur, the Town of San Anselmo, CMFA and Ross Valley Fire Department 136 relating to merging fire services were not substantiated.
February 9 2023 Regular Meeting Minutes
4 137 Town Manager Wolff left the meeting.
138
139 In response to Council Member Way, Chief Martin stated that he understood 140 Ross Valley Fire Department would not have an interim fire chief if the current 141 fire chief retires or leaves the department.
142
143 C. CHIEF’S COMMENTS
144
145 Fire Chief Ruben Martin thanked the Fire Fighters’ Association and the Police 146 Officers’ Association for the 2022 Holiday Drive, which raised $6,000 and 147 benefited 90 kids .
148
149 Chief Ruben reported on the retirement of Battalion Chief Dan Reese and Fire 150 Engineer Erik Van Renselaar, and four new staff promotions and three 151 promotions that were made during the Pandemic.
152
153 Chief Martin also reported on a three-alarm fire in San Anselmo and he provided 154 a slide presentation on a house fire on Palm Avenue in Corte Madera. Chief 155 Martin discussed the challenges of fighting the fire, including a very narrow road, 156 and he commended his officers for ensuring the fire was contained to one 157 dwelling.
158
159 Council Member Way and Chief Martin discussed the need to reassess parking 160 on narrow roads.
161
162 VI. CONSENT CALENDAR
163 Chair Beckman asked if there were public comments or requests from Council or 164 the public for removal of items from the Consent Calendar. There were no 165 comments received from online attendees and no comments received by email, 166 and no requests were received from the Council or the public to remove items 167 from the Consent Calendar.
168
169 Chair Beckman then called for a vote on the Consent Calendar. 170
171 MOTION: It was M/S/C (Lee/Way) to approve Consent Calendar items VI A-D. 172 Roll call vote: 4-0 in favor of the motion. (Ayes: Beckman, Haroff, Lee, Way; 173 Noes: None).
174
175 The approved Consent Calendar consisted of the following items:
176
177 A. Approve Minutes of November 10, 2022 Regular Fire Council Meeting 178
179 B. Accept General Fund Revenue and Expenditure Report for January, 2023 180
February 9 2023 Regular Meeting Minutes
5 181 C. Acknowledge and File Accounts Payable Checks, November 1, 2022 through 182 January 26, 2023 and Transfers to Payroll Account, November 2022 through 183 January 26, 2023
184
185 D. Accept the Central Marin Fire Authority Annual Independent Audit Report for 186 Fiscal Year Ending June 30, 2022
187
188 VI. BUSINESS ITEMS
189
190 A. Consideration and Possible Adoption of Resolution No. 2023/02 Approving 191 Revisions to the General Fund and Equipment Fund Budgets for the 2022-2023 192 Fiscal Year
193
194 Daria Carillo, Director of Finance, Town of Corte Madera, introduced the item. 195 Ms. Carillo stated that the items included in the proposed budget revision relate 196 to the General Fund and Equipment Fund for the current year, and she confirmed 197 that there would be no impacts to the ending balance of both funds as a result of 198 the budget revisions.
199
200 Ms. Carillo discussed the proposed revisions that would increase General Fund 201 revenue, which were not included in the adopted budge, and included interest 202 earnings, donations and state reimbursements for out-of-county responses. She 203 noted that expenditures equaled increased revenue and included overtime pay, 204 increased health benefits due to recent retirees who were entitled to health 205 benefits, and new computer equipment and IT support, and increased 206 contributions to the Marin Emergency Radio Authority (MERA). 207
208 Ms. Carillo noted the proposed revisions to the Equipment Fund Budget and she 209 confirmed the additional contributions that will be made by member agencies for 210 last year’s deficit were not included in the current budget. 211
212 Chair Beckman asked for questions from the Council. No questions were given. 213
214 Chair Beckman opened up the item for public comment. No public comments 215 were received from attendees or via email on this item. 216
217 Chair Beckman closed public comment and brought back the item for discussion 218 and a possible motion.
219
220 MOTION: It was M/S/C (Lee/Way) to approve Resolution No. 2023/02 Approving 221 Revisions to the General Fund and Equipment Fund Budgets for the 2022-2023 222 Fiscal Year. Roll call vote: 4-0 in favor of the motion. (Ayes: Beckman, Haroff, 223 Lee, Way; Noes: None)
February 9 2023 Regular Meeting Minutes
6 224 B. Consideration and Possible Action to Authorize the New Lease Agreement for 225 the Purchase of a New Hi-Tech Type III Wildland Fire Engine from Community 226 Leasing Partners
227
228 Fire Chief Ruben Martin provided background information on the previous 229 authorization to purchase a new Hi-Tech Type III Wildland Fire Engine. He 230 discussed the significant cost increase following authorization, and the current 231 request for authorization from the Executive Management Committee to execute 232 the lease agreement for the engine from a different agency than the original 233 request.
234
235 In response to Council Member Lee, Chief Martin discussed the advantages of 236 the Type III engine, which he stated is more effective for fighting wildland fires 237 than traditional engines, such as the Type 1 engine. 238
239 Chair Beckman opened up the item for public comment. No public comments 240 were received from attendees or via email on this item. 241
242 Chair Beckman closed public comment and brought back the item for discussion 243 and a possible motion.
244
245 MOTION: It was M/S/C (Way/Lee) to approve a New Lease Agreement for the 246 Purchase of a New Hi-Tech Type III Wildland Fire Engine from Community 247 Leasing Partners. Roll call vote: 4-0 in favor of the motion. (Ayes: Beckman, 248 Haroff, Lee, Way; Noes: None)
249
250 C. Consideration and Possible Adoption of Resolution No. 2023/03 Authorizing the 251 Executive Management Committee the Ability to Offer an Enhanced Benefits 252 Package and Paramedic School Tuition Reimbursement for New Employees 253
254 Fire Chief Ruben Martin discussed recruitment challenges, which included a lack 255 of qualified applicants and competition with other hiring fire department agencies. 256 Chief Martin discussed solutions other agencies are employing, and he 257 suggested that CMFA should consider providing paramedic training cost 258 reimbursement to new hires and enhanced benefits to current employees who 259 are considering moving to another agency.
260
261 In response to Council Member Way, Counselor Bertrand stated that it would not 262 be unlawful to require a new employee to remain with the agency for a certain 263 length of time before considering other employment, in exchange for 264 reimbursement of training costs.
February 9 2023 Regular Meeting Minutes
7 265
266 City Manager Schwarz noted that CFMA would be competing with other agencies 267 that fund training for paramedics, regardless of whether they pass. 268
269 Council Member Lee recommended a vesting structure that would reimburse 270 training costs on a sliding scale based on the amount of time an employee 271 remained with the agency, to which there was general agreement by the 272 remaining councilmembers.
273
274 MOTION: It was M/S/C (Beckman/Way) to approve Adoption of Resolution No. 275 2023/03 Authorizing the Executive Management Committee the Ability to Offer 276 an Enhanced Benefits Package and Paramedic School Tuition Reimbursement 277 for New Employees and Consider a Sliding Scale Vesting Structure of 278 Reimbursement. Roll call vote: 4-0 in favor of the motion. (Ayes: Beckman, 279 Haroff, Lee, Way; Noes: None)
280
281 B. Discussion of Changes to the Authorization of Teleconference/Remote Meetings 282 of the Central Marin Fire Authority Council and Announcement of the Facilitation 283 Format of Future Fire Council Meetings
284 Fire Marshal Ruben led a discussion on the return to in person public meetings. 285 City Manager Schwarz summarized the discussions by Central Marin Police 286 Council to upgrade the audiovisual system in CMPA’s conference room to allow 287 in person/teleconference public meetings. In the near term, City/Town Council 288 Chambers could be used to hold hybrid meetings to allow the public to attend via 289 teleconference.
290 Chair Beckman confirmed he would support the decision made by the CMPC on 291 which the remaining Council Members serve.
292 E Appointment of the Central Marin Fire Council Officers 293 Chair Beckman nominated Vice-Chair Haroff, Larkspur, to serve as Chair of the 294 Fire Council of the Central Marin Fire Authority for 2023-24, which was seconded 295 by Council Member Way.
296 Vice Chair Way nominated Council Member Lee, Larkspur, to serve as Vice 297 Chair of the Fire Council of the Central Marin Fire Authority for 2023-24. 298 VII. ADJOURNMENT
299
300 Chair Beckman adjourned the Council Meeting at 7:53 p.m. to the next regular meeting 301 scheduled for May 11, 2023.
February 9 2023 Regular Meeting Minutes
8 302
1 V.B.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 28, 2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: April 2023 General Fund Revenue and Expenditure Report
RECOMMENDED ACTION:
That the Fire Council accept the Revenue and Expenditure Report for the period ending April 30, 2023.
BACKGROUND/DISCUSSION:
The attached revenue and expenditure report is as of April 30, 2023, and reflects financial activity transacted during 83% of the budget year. The report was prepared on April 28, 2023, and no additional transactions were recorded for the remainder of the month of April. This report includes the General Fund and the Measure C Fire Tax Fund.
This reports shows revenue and expenditures by major category. Total activity for the previous year and the activity through April 2022 as well as the budget and activity through April 2023. The numbers for the previous year are the audited actuals for 2021-2022.
GENERAL FUND
Revenue:
Total General Fund revenue is $356,413, or 3.2%, greater than last fiscal year at this time for the following reasons:
The General Fund receives nearly all its revenue from contributions from the two member agencies, the City of Larkspur and the Town of Corte Madera. Each member agency pays 50% of the member contributions and makes payments on a quarterly basis. Payments are made in advance of each quarter.
For the current year, revenue for member contributions is at 105% of the budget due to additional 2 payments from each member agency to pay for the deficit at the end of the 2021-2022 fiscal year.
Member contributions are $1,115,973, or 11%, more than last year at this time. $514,970 of the difference is for additional member contributions made in the current year to pay for the deficit incurred in 2021-2022 fiscal year.
State revenue is $558,226, or 52%, less than last year at this time. State revenue is reimbursement for costs incurred due to out of county response. The drop in state revenue is also reflected in the fact that overtime cots are $451,008 less than last year at the same time.
Other revenue is $216,295, or 86% less than last year at this time due to 1) a one time Fire Safe Marin grant for $45,000 was received in the previous year and 2) a timing difference in Ross Valley Paramedic Authority program reimbursement. The Fire Authority expects to receive $142,263 in revenue from RVPA before the end of the fiscal year.
Interest revenue is $25,521 in the current year. The Fire Authority’s cash is pooled with the Town of Corte Madera’s cash. Interest was not apportioned to the Fire Authority prior to this year.
Expenditures:
Total expenditures are $20,782 less than last year at this time, and are at 78% of the budgeted amount compared to 75% last year at the same time. Please notice the following:
Salaries are $287,543 or 4.6%, less than last year at this time. Included in this total is overtime pay, which is $451,008 less than last year at this time, but is $150,021 over the budgeted amount for the year.
Overtime costs have been necessary due to vacancies due to resignations and retirements.
Approximately two thirds of the overtime costs in the current year are not eligible for state reimbursement.
Retirement expenditures are $81,219, or 12%, more than the amount at the same time last year. The majority of the increase is for a payment for Two Additional Years of CalPERS Service Credit granted to an employee in the 2019/2020 fiscal year. The current fiscal year is the first year that payments for the Two Years Additional Years of Service Credit was required. The remainder of the increase is due to increased salaries. Overtime costs are not subject to CalPERS retirement payments.
Retiree Benefits are $17,606, or 51%, more than last year at this time due to two recent retirements.
Other Benefits are $56,268, or 6.8%, more than last year at this time due mostly to increases in medical premiums.
Outside Services have increased by $43,843, or 10%, compared to last year. Included in this total is Dispatch Services, which is $66,398 greater than last year, due mostly to a timing difference in payment for this service.
Vehicle maintenance is $19,947, or 29% more than last year at this time and is 118% of the budgeted amount. Approximately one third of the total spent in this category was paid to Alameda Fire Department for necessary maintenance work performed on Engine 13.
Other expenditures have increased by $30,687. This represents payment for shared services with Kentfield Fire District.
3 Total expenditures are at 78%, the approximate amount expected at this time of the fiscal year.
MEASURE C FIRE TAX
Revenue:
The Measure C Fire Tax Fund was established to record revenue and expenditures associated with the Marin Wildfire Prevention Authority parcel tax approved by the voters in 2020.
Nearly all of this fund’s revenue is Measure C tax revenue, which is collected through property tax payments. The County distributes 55% of the revenue in December, 40% in April and the remaining 5% in June and July. Measure C revenue to date is at 56%.
Total revenue is $378,111 less than in the previous year at this time. This is due mostly to an additional payment of $369,993 from Marin Wildfire Prevention Authority in the previous year. (The total payment was for $474,353, but $369,993 of the total was received by April 2022). This payment was for Measure C Evacuation Route funding. Also in the previous year, Fire Aside Marin reimbursed the Fire Authority for $20,000 worth of Measure C work.
Expenditures:
Total expenditures to date are $506,637 or 45%, less than last year at this time and are at 75% of the annual budget. In the previous year, the Fire Authority received a total of $474,353 from Measure C revenue for additional Evaluation Route expenditures. These expenditures account for nearly all of the difference in expenditures from last year to the current year at this time.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Accept the report as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Budget Comparison Report For the Period Ending April 30, 2023, Fund 70, General Fund
2. Budget Comparison Report For The Period Ending April 30, 2023, Fund 75, Measure C Fund THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 4 ATTACHMENT 1
Budget Comparison Report For the Period Ending April 30, 2023, Fund 70, General Fund
Budget Comparison Report
2021-2022
Total
Activity
2021-2022
YTD Activity
Through
April 30,
2022
Percentage
Collected /
Expended
2022-2023
Revised
Budget
2022-2023
YTD Activity
Through
April 30,
2023
Percentage
Collected /
Expended
SubCatego
Fund: 70 - CENTRAL MARIN FIRE AUTHORITY GENERAL FUND
Revenue
430 - PERMITS AND FEES 160,611 85,366 53.15% 162,000 81,159 50.10% 431 - COST RECOVERY 0 3,488 0 4,748
452 - INTEREST 0 0 20,000 25,521 127.61%
460 - STATE REVENUE 1,102,240 1,082,976 98.25% 531,000 524,750 98.82% 480 - OTHER LOCAL AGENCY REVENUE 7,613 7,613 100.00% 0 0 0.00% 481 - MEMBER CONTRIBUTIONS 9,767,720 9,767,019 99.99% 10,398,022 10,882,992 104.66% 490 - OTHER REVENUE 327,249 284,092 86.81% 193,121 67,797 35.11% Total Revenue: 11,365,434 11,230,554 98.81% 11,304,143 11,586,967 102.50% Expense
600 - SALARIES 7,933,833 6,305,871 79.48% 7,083,002 6,018,328 84.97% 601 - RETIREMENT 838,968 662,245 78.94% 942,842 743,464 78.85% 602 - OTHER BENEFITS 1,002,388 824,456 82.25% 1,104,711 880,734 79.73% 603 - RETIREE BENEFITS 38,231 34,803 91.03% 50,320 52,409 104.15% 611 - OUTSIDE SERVICES 677,684 522,449 77.09% 690,883 566,292 81.97% 612 - TRAINING, EDUCATION, MEETINGS 20,648 18,112 87.72% 45,000 15,961 35.47% 613 - DUES AND SUBSCRIPTIONS 7,426 3,884 52.29% 9,000 5,931 65.90% 614 - EQUIPMENT MAINTENANCE 31,256 27,072 86.61% 40,944 20,612 50.34% 615 - BUILDING AND GROUNDS MAINTENAN 5,393 4,586 85.03% 25,000 17,416 69.67% 616 - VEHICLE MAINTENANCE 95,275 68,706 72.11% 75,000 88,563 118.08% 620 - UTILITIES 95,236 75,859 79.65% 92,002 86,868 94.42% 630 - SUPPLIES 347,317 261,578 75.31% 355,125 261,468 73.63% 651 - EQUIPMENT 0 0 0.00% 7,000 105 0.00%
670 - TRANSFERS OUT 603,314 0 0.00% 783,314 0 0.00%
680 - OTHER EXPENDITURES 668 0 0.00% 0 30,687
Total Expense: 11,697,636 8,809,620 75.31% 11,304,143 8,788,838 77.75% Total Fund: 70 - CENTRAL MARIN FIRE AUTHORITY GE -332,202 2,420,934 0 2,798,129 6 ATTACHMENT 2
Budget Comparison Report For The Period Ending April 30, 2023, Fund 75, Measure C Fund
Budget Comparison Report
2021-2022
Total Activity
2021-2022
YTD Activity
Through April 30,
2022
Percentage
Collected /
Expended
2022-2023
Revised Budget
2022-2023
YTD Activity
Through April 30,
2023
Percentage
Collected /
Expended
Fund: 75 - MEASURE C FIRE TAX FUND
Revenue
400 - PROPERTY TAX 748,520 408,020 54.51% 751,597 419,901 55.87% 474,353 369,993 78.00% 0 0
481 - MEMBER CONTRIBUTIONS 89,651 0 0.00% 89,707 0 0.00% 490 - OTHER REVENUE 20,000 20,000 100.00% 0 0
Total Revenue: 1,332,523 798,012 59.89% 841,304 419,901 49.91% Expense
600 - SALARIES 153,114 122,672 80.12% 158,124 126,168 79.79% 601 - RETIREMENT 12,047 9,091 75.46% 12,270 8,672 70.68% 602 - OTHER BENEFITS 22,294 19,193 86.09% 33,345 21,668 64.98% 611 - OUTSIDE SERVICES 1,055,800 915,922 86.75% 630,000 458,759 72.82% 630 - SUPPLIES 10,468 4,014 38.35% 7,565 12,012 158.78% 652 - VEHICLES 63,024 63,024 100.00% 0 0 0.00%
Total Expense: 1,316,747 1,133,916 86.11% 841,304 627,279 74.56% Total Fund: 75 - MEASURE C FIRE TAX FUND: 15,776 -335,903 0 -207,378 480 - OTHER LOCAL AGENCY
REVENUE
1 V.C.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 28, 2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: Accounts Payable Checks, January 27 through April 28, 2023 and Transfers to Payroll Account, January 27 through April 28, 2023
RECOMMENDED ACTION:
Acknowledge and file: 1) checks numbers 22511 to 22658 for a total of $406,379.36, 2) transfers to the payroll account in the amount of $2,139,905.63, and 3) electronic payments to CalPERS for health benefits in the amount of $5,079.64.
BACKGROUND/DISCUSSION:
The attached Check Report was produced from the Town of Corte Madera’s financial system. It includes all checks issued from the Town’s Bank of Marin operating account during the period January 27 through April 28, 2023 on behalf of Central Marin Fire Authority. No additional checks are expected to be issued in April 2023.
The Bank of Marin operating account is a pooled account for the day to day operations of both the Town of Corte Madera and the Central Marin Fire Authority. The finances of the two separate entities are segregated within the Town’s financial system. Checks issued on behalf of Central Marin Fire Authority include the Central Marin Fire Authority’s name and logo and have a separate numbering system from that of the Town. On occasion, a check will be written for services or goods incurred by both the Town and Central Marin Fire Authority on the Town’s check stock, resulting in checks with a different numbering system appearing on the check report.
In addition to the operating account, the Town maintains a payroll account at Bank of Marin. This account is for payroll transactions only. All payroll items are paid through the payroll account, including 2 direct deposit payments to employees, state and federal tax payments, CalPERS payments for retirement and medical insurance and other payroll related items. Many of the payments are made electronically.
For the period January 27, 2023 through April 28, 2023, $2,319,905.63 was transferred from the operating account to the payroll account for payroll related expenditures.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Accept the check listing as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Check Report, January 27, 2023 through April 28, 2023 THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 3 ATTACHMENT 1
Check Report, January 27, 2023 through April 28, 2023
Corte Madera, CA
Vendor Number Vendor Name Payment Date Payment Type
Payable# Payable Type Post Date Payable Description
Bank Code: AP Bank-AP Bank
msOOlcm MSA DENTAL POOL 02/02/2023 Regular
02L2023 BENEFIT Invoice 02/01/2023 02/2023 BENEFITS
vi099cm VISION SERVICE PLAN (CA) 02/02/2023 Regular
02l2Q;U BENEFIT Invoice 02/01/2023 02/2023 BENEFITS
beOOlcm BENEFIT TRUST COMPANY 02/09/2023 Regular
INV020723 Invoice 02/09/2023 FIRE DEPTOPEB
coOOlcm CORPORATE PAYMENT SYSTEMS 02/09/2023 Regular
STMT Olll3L2QZ Invoice 02/09/2023 STMT 01/13/2023
ma550cm MARIN MUNICIPAL WATER DISTRICT 02/09/2023 Regular 131645 01:ni~ Invoice 02/09/2023 UTILITIES - WATER
4437~0 012323 Invoice 02/09/2023 UTILITIES - WATER
pa176cm PACIFIC GAS & ELECTRIC 02/09/2023 Regular
19~9277301-6 Ql Invoice 02/09/2023 UTILITIES - ELECTRICITY usOOlcm US BEHAVIORAL HEALTH PLAN, CA 02/09/2023 Regular FEB 2023 Invoice 02/09/2023 OTHER EMPLOYEE BENEFITS
ch250cm WEX BANK 02/09/2023 Regular
86517183 Invoice 02/09/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ ai560cm AIRGAS 02/16/2023 Regular
9994843880 Invoice 02/16/2023 MEDICAL SUPPLIES
al006cm ALAMEDA COUNTY FIRE DEPARTMENT 02/16/2023 Regular 2022-23-202 Invoice 02/16/2023 VEHICLE MAINTENANCE AND REPAIRS 2022-23-203 Invoice 02/16/2023 VEHICLE MAINTENANCE AND REPAIRS 2022-23-230 Invoice 02/16/2023 VEHICLE MAINTENANCE AND REPAIRS alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 02/16/2023 Regular 17231 Invoice 02/16/2023 BUILDING SUPPLIES
at075cm AT & T -CALNET3 02/16/2023 Regular
000019230293 Invoice 02/16/2023 UTILITIES - TELEPHONE
at004cm AT&T MOBILITY- 287293876016 02/16/2023 Regular
293876016X0210 Invoice 02/16/2023 UTILITIES - TELEPHONE bo105cm BOUND TREE MEDICAL, LLC 02/16/2023 Regular
84835793 Invoice 02/16/2023 MEDICAL SUPPLIES
84846466 Invoice 02/16/2023 MEDICAL SUPPLIES
84849939 Invoice 02/16/2023 MEDICAL SUPPLIES
84851775 Invoice 02/16/2023 MEDICAL SUPPLIES
84851776 Invoice 02/16/2023 MEDICAL SUPPLIES
bu005cm BUCK'S SAW SERVICE, INC. 02/16/2023 Regular
76394 Invoice 02/16/2023 TOOLS
ce002cm CENTRAL MARIN POLICE AUTHORITY 02/16/2023 Regular FY2022-1 Invoice 02/16/2023 0TH ER CONTRACT SERVICES
co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 02/16/2023 Regular 0055313 020223 Invoice 02/16/2023 UTILITIES - INTENET
4/28/2023 1 :02:24 PM
Check Report
By Check Number
Date Range: 01/27/2023 - 04/28/2023
Discount Amount Payment Amount Number
Discount Amount Payable Amount
0.00 234.54 22511
0.00 234.S4
0.00 13.22 22512
0.00 13.22
0.00 581.49 22513
0.00 581.49
0.00 9,871.08 22514
0.00 9,871.08
0.00 616.09 22515
0.00 413.76
0.00 202.33
0.00 3,6S9.74 22516
0.00 3,659.74
0.00 41S.OO 22517
0.00 415.00
0.00 1,449.04 22518
0.00 1,449.04
0.00 447.24 22519
0.00 447.24
0.00 40,191.30 22520
0.00 26,168.79
0.00 2,911.67
0.00 11,110.84
0.00 12.00 22521
0.00 12.00
0.00 1,290.71 22522
0.00 1,290.71
0.00 859.24 22523
0.00 859.24
0.00 6,332.99 22524
0.00 2,473.64
0.00 11.45
0.00 3,720.99
0.00 64.92
0.00 61.99
0.00 178.97 22525
0.00 178.97
0.00 26,176.00 22526
0.00 26,176.00
0.00 123.65 22527
0.00 123.65
Check Report Date Range: 01/27/2023- 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount co655cm COMPUTER COURAGE INC 02/16/2023 Regular 0.00 1,588.75 22528 52591 Invoice 02/16/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,300.00 52651 Invoice 02/16/2023 MANANGEMENT INFO SYSTEMS/COM PU 0.00 288.75 dn002cm ONG ENTERPRISES, INC. 02/16/2023 Regular 0.00 68.70 22529 764620 Invoice 02/16/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 68.70 em121cm EMERGENCY EQUIPMENT 02/16/2023 Regular 0.00 599.32 22530 65408 Invoice 02/16/2023 CLOTHING/DAILY UNIFORMS 0.00 347.32 65423 Invoice 02/16/2023 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 252.00 fiOOlcm FITNESS SF MARIN 02/16/2023 Regular 0.00 9,600.00 22531 2023 Invoice 02/16/2023 OTHER EMPLOYEE BENEFITS 0.00 9,600.00 foOOlcm FOURTH STREET PRESS 02/16/2023 Regular 0.00 277.30 22532 27915 Invoice 02/16/2023 OFFICE SUPPLIES 0.00 277.30
jilDlcm JIM CORBET'S ACE HARDWARE 02/16/2023 Regular 0.00 5.44 22533 697710 Invoice 02/16/2023 BUILDING MAINTENANCE - OTHER 0.00 5.44 joOOlcm JONES GARAGE DOOR CO., INC. 02/16/2023 Regular 0.00 385.00 22535 50173 Invoice 02/16/2023 BUILDING MAINTENANCE - OTHER 0.00 385.00 keOOlcm KENTFIELD FIR.E PROTECTION DISTRICT 02/16/2023 Regular 0.00 30,686.61 22536 3966 Invoice 02/16/2023 SHARED SERVICES - KENTFIELD 0.00 30,686.61 ma345cm MARIN COUNTY TAX COLLECTOR- 02/16/2023 Regular 0.00 875.99 22537 2023-9437 Invoice 02/16/2023 TRAINING AND EDUCATION 0.00 225.00 2023-9514 Invoice 02/16/2023 TRAINING AND EDUCATION 0.00 10.00 NOV 2022 Invoice 02/16/2023 RADIO MAINTENANCE/REPAIR 0.00 640.99 ma550cm MARIN MUNICIPAL WATER DISTRICT 02/16/2023 Regular 0.00 190.48 22538 16~024 012023 Invoice 02/16/2023 UTILITIES -WATER 0.00 190.48 mu856cm MUNICIPALEMERGENCY SERVICES, INC 02/16/2023 Regular 0.00 3,646.92 22539 IN 18~4-4Ql Invoice 02/16/2023 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 3,646.92 of029c OFFICE DEPOT-FIRE-89507905 FILE #81901 02/16/2023 Regular 0.00 193.36 22540 2903~3063001 Invoice 02/16/2023 OFFICE SUPPLIES 0.00 193.36 re024c RESOLVE INSURANCE SYSTEMS 02/16/2023 Regular 0.00 755.87 22541 JAN 2023 Invoice 02/16/2023 OTHER CONTRACT SERVICES 0.00 755.87 ri003cm RICOH USA, INC. 02/16/2023 Regular 0.00 11.03 22542 5066679168 Invoice 02/16/2023 PRIVATE CONTRACTUAL SERVICES 0.00 11.03 pu200cm THE PUN GROUP, LLP 02/16/2023 Regular 0.00 8,500.00 22543 113711 Invoice 02/16/2023 OUTSIDE SERVICES-ACCOUNTING/AUDIT 0.00 8,500.00 ve002cm VERIZON WIRELESS - 670722771-00004 02/16/2023 Regular 0.00 887.34 22544 ~926919358 Invoice 02/16/2023 MANANGEMENT INFO SYSTEMS/COM PU 0.00 887.34 at075cm AT & T -CALNET3 02/23/2023 Regular 0.00 1,648.12 22545 00001~451532 Invoice 02/23/2023 UTILITIES - TELEPHONE 0.00 353.98 000019451880 Invoice 02/23/2023 UTILITIES- TELEPHONE 0.00 1,294.14 beOOlcm BENEFIT TRUST COMPANY 02/23/2023 Regular 0.00 581.49 22546 INV022123 Invoice 02/23/2023 FIRE DEPT OPEB 0.00 581.49 coOOlcm CORPORATE PAYMENT SYSTEMS 02/23/2023 Regular 0.00 11,248.00 22547 FE!220U :iTMT Invoice 02/23/2023 FEB 2023 STMT 0.00 11,248.00 pollOcm JOHN POMILIA 02/23/2023 Regular 0.00 10.00 22548 R39929 Invoice 02/23/2023 CLOTHING/DAILY UNIFORMS 0.00 10.00 to002cm TODD LANDO 02/23/2023 Regular 0.00 649.62 22549 4/28/2023 1 :02:24 PM Page 2 of 9
Check Report Date Range: 01/27/2023 - 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount R39928 Invoice 02/23/2023 MEETINGS AND TRAVEL 0.00 649.62 msOOlcm MSA DENTAL POOL 03/01/2023 Regular 0.00 234.54 22550 03L2023 BENEFIT Invoice 03/01/2023 03/2023 BENEFITS 0.00 234.54 vi099cm VISION SERVICE PLAN (CA) 03/01/2023 Regular 0.00 18.05 22551 03L202J BE:NEFlT Invoice 03/01/2023 03/2023 BENEFITS 0.00 18.05 at075cm AT & T-CALNET3 03/02/2023 Regular 0.00 206.54 22552 OOQQ19451526 Invoice 03/02/2023 UTILITIES- TELEPHONE 0.00 157.03 000019454615 Invoice 03/02/2023 UTILITIES - TELEPHONE 0.00 24.75 000019457018 Invoice 03/02/2023 UTILITIES - TELEPHONE 0.00 24.76 pr068cm HEATHER PRICE FAIR 03/02/2023 Regular 0.00 2,500.00 22553 JAN 2023. Invoice 03/02/2023 OTHER CONTRACT SERVICES 0.00 2,500.00 tu193cm TUOLUMNE RANCHERIA FIRE DEPARTMENT 03/02/2023 Regular 0.00 660.00 22554 R35850 Invoice 03/02/2023 TRAINING AND EDUCATION 0.00 660.00 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 03/02/2023 Regular 0.00 415.00 22555 MAR 23 Invoice 03/02/2023 OTHER EMPLOYEE BENEFITS 0.00 41S.OO at007cm AT&T MOBILITY 03/16/2023 Regular 0.00 175.43 22556 2451,l97656X0217 Invoice 03/16/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 175.43 at004cm AT&T MOBILITY- 287293876016 03/16/2023 Regular 0.00 876.05 22557 7293876016X031 Invoice 03/16/2023 UTILITIES - TELEPHONE 0.00 876.05 ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 03/16/2023 Regular 0.00 3,401.88 22558 BCJ PIA-2023-017 Invoice 03/16/2023 WORKERS COMPENSATION CLAIMS 0.00 3,401.88 beOOlcm BENEFIT TRUST COMPANY 03/16/2023 Regular 0.00 581.49 22559 INV03072023 Invoice 03/16/2023 FIRE DEPT OPES 0.00 581.49 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 03/16/2023 Regular 0.00 990.00 22560 40531 Invoice 03/16/2023 GENERAL LEGAL COUNSEL 0.00 990.00 bo105cm BOUND TREE MEDICAL, LLC 03/16/2023 Regular 0.00 1,328.69 22561 84858290 Invoice 03/16/2023 MEDICAL SUPPLIES 0.00 344.44 84861407 Invoice 03/16/2023 MEDICAL SUPPLIES 0.00 984.25 ce002cm CENTRAL MARIN POLICE AUTHORITY 03/16/2023 Regular 0.00 4,115.37 22562 CMF~-NG19713 Invoice 03/16/2023 HIRING AND RECRUITMENT EXPENSES 0.00 4,115.37 co16Scm COMCAST - FIRE DEPT 0208565, 0055313, 030' 03/16/2023 Regular 0.00 103.95 22563 0055313 030223 Invoice 03/16/2023 UTILITIES - INTENET 0.00 103.95 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030' 03/16/2023 Regular 0.00 707.44 22564 0199613 021323 Invoice 03/16/2023 UTILITIES- INTENET 0.00 707.44 jilOlcm JIM CORBET'S ACE HARDWARE 03/16/2023 Regular 0.00 138.54 22565 697811 Invoice 03/16/2023 BUILDING MAINTENANCE - OTHER 0.00 54.65 697872 Invoice 03/16/2023 BUILDING SUPPLIES 0.00 38.12
697879 Invoice 03/16/2023 BUILDING SUPPLIES 0.00 45.77
ma550cm MARIN MUNICIPAL WATER DISTRICT 03/16/2023 Regular 0.00 926.49 22566 107103 020923 Invoice 03/16/2023 UTILITIES - WATER 0.00 86.63 146154 021023 Invoice 03/16/2023 UTILITIES- WATER 0.00 259.55 177547 021323 Invoice 03/16/2023 UTILITIES- WATER 0.00 202.33 179110 021323 Invoice 03/16/2023 UTILITIES - WATER 0.00 272.07 347913 021023 Invoice 03/16/2023 UTILITIES - WATER 0.00 105.91 mu856cm MUNICIPALEMERGENCY SERVICES, INC 03/16/2023 Regular 0.00 1,231.73 22567 IN1835465 Invoice 03/16/2023 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 1,231.73 no04Scm NICK BARBIERI TRUCKING, LLC 03/16/2023 Regular 0.00 2,669.72 22568 4/28/2023 1 :02:24 PM Page 3 of 9
Check Report Date Range: 01/27/2023 • 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 0002419-IN Invoice. 03/16/2023 FIRE DEPT FUEL 0.00 2,669.72 pa176cm PACIFIC GAS & ELECTRIC 03/16/2023 Regular 0.00 3,636.08 22569 1939277301 ·6 02 Invoice 03/16/2023 UTILITIES · ELECTRICITY 0.00 3,636.08 ra002cm RACHEL KERTZ CONSULTING, LLC 03/16/2023 Regular 0.00 8,400.00 22570 INV QlQl-022823 Invoice 03/16/2023 NEIGHBORHOOD RESPONSE GROUP 0.00 8,400.00 ri042c RICOH USA, INC. (FIRE) 03/16/2023 Regular 0.00 212.18 22571 106959736 Invoice 03/16/2023 OTHER CONTRACT SERVICES 0.00 212.18 th002cm THE KNOX COMPANY 03/16/2023 Regular 0.00 468.00 22572 INV-KA-165034 Invoice 03/16/2023 OTHER CONTRACT SERVICES 0.00 468.00 ve002cm VERIZON WIRELESS· 670722771-00004 03/16/2023 Regular 0.00 902.26 22573 9929312421 Invoice 03/16/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 902.26 ch250cm WEX BANK 03/16/2023 Regular 0.00 2,240.83 22574 87298383 Invoice 03/16/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 2,240.83 sa009cm 911 SAFETY EQUIPMENT LLC 03/23/2023 Regular 0.00 694.00 22575 59280 Invoice 03/23/2023 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 694.00 aaOOlcm AAA FIRE PROTECTION SERVICES 03/23/2023 Regular 0.00 313.34 22576 12470463 Invoice 03/23/2023 BUILDING MAINTENANCE· OTHER 0.00 313.34 abOOlcm ABLE TIRE & BRAKE 03/23/2023 Regular 0.00 2,390.87 22577 666786 Invoice 03/23/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 2,390.87 ai560cm AIRGAS 03/23/2023 Regular 0.00 405.52 22578
9995525556 Invoice 03/23/2023 MEDICAL SUPPLIES 0.00 405.52 al006cm ALAMEDA COUNTY FIRE DEPARTMENT 03/23/2023 Regular 0.00 6,772.08 22579 2022-23-262 Invoice 03/23/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 6,772.08 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 03/23/2023 Regular 0.00 12.00 22580 18180 Invoice 03/23/2023 BUILDING SUPPLIES 0.00 12.00
anOOScm ANTHONY FEDANZO 03/23/2023 Regular 0.00 1,140.00 22581 R37354 Invoice 03/23/2023 DISASTER SUPPLIES 0.00 1,140.00 atllOcm AT & T MOBILITY-287245897656 03/23/2023 Regular 0.00 175.43 22582 245897656X0317 Invoice 03/23/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 175.43 beOOlcm BENEFIT TRUST COMPANY 03/23/2023 Regular 0.00 581.49 22583 INV032023 Invoice 03/23/2023 FIRE DEPT OPEB 0.00 581.49 bo105cm BOUND TREE MEDICAL, LLC 03/23/2023 Regular 0.00 3,007.40 22584 84865916 Invoice 03/23/2023 MEDICAL SUPPLIES 0.00 41.40 84880590 Invoice 03/23/2023 MEDICAL SUPPLIES 0.00 2,198.64 84886850 Invoice 03/23/2023 MEDICAL SUPPLIES 0.00 767.36 co165cm COMCAST· FIRE DEPT 0208565, 0055313, 0301 03/23/2023 Regular 0.00 707.44 22585 0199613 0313 23 Invoice 03/23/2023 UTILITIES · INTENET 0.00 707.44 co655cm COMPUTER COURAGE INC 03/23/2023 Regular 0.00 1,691.25 22586 52901 Invoice 03/23/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,691.25 dn002cm DNG ENTERPRISES, INC. 03/23/2023 Regular 0.00 84.49 22587 764730 Invoice 03/23/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 84.49 em121cm EMERGENCY EQUIPMENT 03/23/2023 Regular 0.00 1,949.43 22588 65444 Invoice 03/23/2023 CLOTHING/DAILY UNIFORMS 0.00 1,949.43 fo002cm FORSTER & KROEGER LANDSCAPE MAINTENAN 03/23/2023 Regular 0.00 17,640.00 22589 8662 Invoice 03/23/2023 VEGETATION MGMT SPECALISTS 0.00 8,400.00 8685 Invoice 03/23/2023 VEGETATION MGMT SPECALISTS 0.00 8,400.00 4/28/2023 1:02:24 PM Page 4 of 9
Check Report Date Range: 01/27/2023 - 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 8761 Invoice 03/23/2023 VEGETATION MGMT SPECALISTS 0.00 840.00 go031cm GOLDEN STATE EMERGENCY 03/23/2023 Regular 0.00 4,911.46 22590 10WI000147 Invoice 03/23/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 1,467.73 CI038163 Invoice 03/23/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 1,316.31 WI002707 Invoice 03/23/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 2,127.42 pr068cm HEATHER PRICE FAIR 03/23/2023 Regular 0.00 2,S00.00 22591 INV022823 Invoice 03/23/2023 OTHER CONTRACT SERVICES 0.00 2,500.00 vmOOlcm JAN VAN METRE 03/23/2023 Regular 0.00 10.89 22592 R37352 Invoice 03/23/2023 BUILDING SUPPLIES 0.00 10.89
jaOOlcm JACKSON'S HARDWARE 03/23/2023 Regular 0.00 3,358.27 22593 125562 Invoice 03/23/2023 VEGETATION MGMT SPECALISTS 0.00 1,599.37 126858 Invoice 03/23/2023 VEGETATION MGMT SPECALISTS 0.00 1,758.90 jilOlcm JIM CORBET'S ACE HARDWARE 03/23/2023 Regular 0.00 133.32 22594 697997 Invoice 03/23/2023 BUILDING SUPPLIES 0.00 11.31
698035 Invoice 03/23/2023 BUILDING SUPPLIES 0.00 59.91
698048 Invoice 03/23/2023 BUILDING SUPPLIES 0.00 56.66
698058 Invoice 03/23/2023 OTHER EQUIPMENT/MAINTENANCE REPA 0.00 5.44 joOOlcm JONES GARAGE DOOR CO., INC. 03/23/2023 Regular 0.00 776.50 22595 50184 Invoice 03/23/2023 BUILDING MAINTENANCE - OTHER 0.00 564.00 50190 Invoice 03/23/2023 BUILDING MAINTENANCE - OTHER 0.00 212.50 ln075cm l.N. CURTIS & SONS 03/23/2023 Regular 0.00 10,842.09 22596 INV684176 Invoice 03/23/2023 HYDRANTS/HOSES 0.00 10,627.50 INV685537 Invoice 03/23/2023 CLOTHING/DAILY UNIFORMS 0.00 214.59 ma345cm MARIN COUNTY TAX COLLECTOR- 03/23/2023 Regular 0.00 966.50 22597 1029004 Invoice 03/23/2023 RADIO MAINTENANCE/REPAIR 0.00 584.50 1029240 Invoice 03/23/2023 NEIGHBORHOOD RESPONSE GROUP 0.00 112.00 1029338 Invoice 03/23/2023 NEIGHBORHOOD RESPONSE GROUP 0.00 270.00 pa026c MEAGHAN PANG 03/23/2023 Regular 0.00 29.50 22598 R37351 Invoice 03/23/2023 MEETINGS AND TRAVEL 0.00 29.50 so143cm NICHOLAS SOJKA 03/23/2023 Regular 0.00 25.00 22599 R37140 Invoice 03/23/2023 HIRING AND RECRUITMENT EXPENSES 0.00 25.00 no045cm NICK BARBIERI TRUCKING, LLC 03/23/2023 Regular 0.00 3,129.96 22600 0002932-IN Invoice 03/23/2023 FIRE DEPT FUEL 0.00 3,129.96 ri003cm RICOH USA, INC. 03/23/2023 Regular 0.DO 140.43 22602 5066869456 Invoice 03/23/2023 PRIVATE CONTRACTUAL SERVICES 0.00 11.03 50669315!.17 Invoice 03/23/2023 PRIVATE CONTRACTUAL SERVICES 0.00 129.40 silOlc SILVERADO AVIONICS INC. 03/23/2023 Regular 0.00 1,238.94 22603 2523 Invoice 03/23/2023 RADIO MAINTENANCE/REPAIR 0.00 1,238.94 th003cm THE PERMANENTE MEDICAL GROUP, ICN. 03/23/2023 Regular 0.00 813.00 22604 320900248669 0 Invoice 03/23/2023 HIRING AND RECRUITMENT EXPENSES 0.00 813.00 msOOlcm MSA DENTAL POOL 03/27/2023 Regular 0.00 411.17 22605 Q4L2Q23 BENEFIT Invoice 03/27/2023 04/2023 BENEFITS 0.00 411.17 vi099cm VISION SERVICE PLAN (CA) 03/27/2023 Regular 0.00 36.10 22606 04L2023 BEN~FIT Invoice 03/27/2023 04/2023 BENEFITS 0.00 36.10 al200cm ALLSTAR FIRE EQUIPMENT, INC. 03/29/2023 Regular 0.00 867.66 22607 246440 Invoice 03/29/2023 OTHER EQUIPMENT/MAINTENANCE REPA 0.00 867.66 ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 03/29/2023 Regular 0.00 14,392.00 22608 4/28/2023 1:02:24 PM Page 5 of 9
Check Report Date Range: 01/27/2023 - 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount BCJPIA-2022-293 Invoice 03/29/2023 PROPERTY AND LIABILITY INSURANCE CL 0.00 14,392.00 coOOlcm CORPORATE PAYMENT SYSTEMS 03/29/2023 Regular 0.00 14,448.02 22609 03ll4L202.2 STM Invoice 03/29/2023 03/14/2023 STMT 0.00 14,448.02 fiOOllcm FIRE ASIDE, INC. 03/29/2023 Regular 0.00 40,000.00 22610 INV-0093 Invoice 03/29/2023 VEGETATION MGMT SPECALISTS 0.00 20,000.00 INV-0109 Invoice 03/29/2023 VEGETATION MGMT SPECALISTS 0.00 20,000.00 ma550cm MARIN MUNICIPAL WATER DISTRICT 03/29/2023 Regular 0.00 172.00 22611 169024 03202;! Invoice 03/29/2023 UTILITIES - WATER 0.00 172.00 pr027cm PREFERRED ALLIANCE, INC 03/29/2023 Regular 0.00 42.00 22612 0185954-IN Invoice 03/29/2023 HIRING AND RECRUITMENT EXPENSES 0.00 42.00 ri042c RICOH USA, INC. {FIRE) 03/29/2023 Regular 0.00 424.36 22613 107045945 Invoice 03/29/2023 PRIVATE CONTRACTUAL SERVICES 0.00 424.36 ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 04/06/2023 Regular 0.00 1,189.65 22614 BCJPIA-2023-019 Invoice 04/06/2023 WORKERS COMPENSATION INSURANCE 0.00 1,189.65 beOOlcm BENEFIT TRUST COMPANY 04/06/2023 Regular 0.00 581.49 22615 INV040423 Invoice 04/06/2023 FIRE DEPTOPEB 0.00 581.49
da025cm D & K AUTO SERVICE 04/06/2023 Regular 0.00 1,615.60 22616 74192 Invoice 04/06/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 1,615.60 deOOlcm DEPT. OF JUSTICE 04/06/2023 Regular 0.00 49.00 22617 635111 Invoice 04/06/2023 HIRING AND RECRUITMENT EXPENSES 0.00 49.00 co992c EMS AGENCY COUNTY OF MARIN 04/06/2023 Regular 0.00 875.00 22618 INV031723 Invoice 04/06/2023 TRAINING AND EDUCATION 0.00 875.00 fi020c FIRE MASTER; MASTER PROTECTION 04/06/2023 Regular 0.00 581.00 22619 0001054398 Invoice 04/06/2023 BUILDING MAINTENANCE - OTHER 0.00 581.00 go031cm GOLDEN STATE EMERGENCY 04/06/2023 Regular 0.00 23.11 22620 (1038480 Invoice 04/06/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 23.11 jilOlcm JIM CORBET'S ACE HARDWARE 04/06/2023 Regular 0.00 37.69 22621 698166 Invoice 04/06/2023 COMPUTER SUPPLIES AND SOFTWARE 0.00 37.69 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 04/06/2023 Regular 0.00 415.00 22622 8PRIL 2023 Invoice 04/06/2023 OTHER EMPLOYEE BENEFITS 0.00 415.00 ch250cm WEX BANK 04/06/2023 Regular 0.00 1,955.16 22623 87955935 Invoice 04/06/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 1,955.16 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 04/13/2023 Regular 0.00 12.00 22624 18764 Invoice 04/13/2023 BUILDING SUPPLIES 0.00 12.00
bol05cm BOUND TREE MEDICAL, LLC 04/13/2023 Regular 0.00 892.70 22625 84900285 Invoice 04/13/2023 MEDICAL SUPPLIES 0.00 712.31 84900286 Invoice 04/13/2023 MEDICAL SUPPLIES 0.00 180.39 CA067CM CA DEPT OF TAX AND FEE ADMIN #217-018496 04/13/2023 Regular 0.00 715.00 22626 0-033-132-982 Invoice 04/13/2023 MISCELLANEOUS SUPPLIES 0.00 715.00 ca895c CASCADE FIRE EQUIPMENT 04/13/2023 Regular 0.00 425.10 22627 INV2649 Invoice 04/13/2023 PROTECTIVE UNIFORMS AND EQUIP MEN 0.00 425.10 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 04/13/2023 Regular 0.00 123.65 22628 0055313 040223 Invoice 04/13/2023 UTILITIES - INTENET 0.00 123.65 co655cm COMPUTER COURAGE INC 04/13/2023 Regular 0.00 1,300.00 22629 53090 Invoice 04/13/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,300.00 4/28/2023 1 :02:24 PM Page 6 of 9
Check Report Date Range: 01/27/2023- 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount da025cm D & K AUTO SERVICE 04/13/2023 Regular 0.00 305.49 22630 74297 Invoice 04/13/2023 MEDICAL SUPPLIES 0.00 305.49
em121cm EMERGENCY EQUIPMENT 04/13/2023 Regular 0.00 1,318.57 22631 65469 Invoice 04/13/2023 CLOTHING/DAILY UNIFORMS 0.00 1,318.57 fi045c FISHMAN SUPPLY CO. (FIRE-7762) 04/13/2023 Regular 0.00 485.78 22632 1395150 Invoice 04/13/2023 JANITORIAL SUPPLIES 0.00 485.78 go031cm GOLDEN STATE EMERGENCY 04/13/2023 Regular 0.00 519.46 22633 (1038650 Invoice 04/13/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 519.46 pr068cm HEATHER PRICE FAIR 04/13/2023 Regular 0.00 2,500.00 22634 INV033123 Invoice 04/13/2023 OTHER CONTRACT SERVICES 0.00 2,500.00 mu856cm MUNICIPALEMERGENCY SERVICES, INC 04/13/2023 Regular 0.00 9,180.25 22635 IN1852343 Invoice 04/13/2023 PROTECTIVE UNIFORMS AND EQUIP MEN 0.00 9,180.25 pa176cm PACIFIC GAS & ELECTRIC 04/13/2023 Regular 0.00 3,868.12 22636 J.~39277301-6 03 Invoice 04/13/2023 UTILITIES - ELECTRICITY 0.00 3,868.12 at004cm AT&T MOBILITY - 287293876016 04/20/2023 Regular 0.00 1,607.58 22637 ~~876016X0410 Invoice 04/20/2023 UTILITIES - TELEPHONE 0.00 1,607.58 beOOlcm BENEFIT TRUST COMPANY 04/20/2023 Regular 0.00 581.49 22638 INV041723 Invoice 04/20/2023 FIRE DEPT OPEB 0.00 581.49 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 04/20/2023 Regular 0.00 1,395.00 22639 40832 Invoice 04/20/2023 GENERAL LEGAL COUNSEL 0.00 1,395.00 ev250cm EVERYTHING2GO.COM LLC 04/20/2023 Regular 0.00 12,012.04 22640 EW079A56-I NV Invoice 04/20/2023 DEPARTMENT SUPPLIES 0.00 12,012.04 go031cm GOLDEN STATE EMERGENCY 04/20/2023 Regular 0.00 217.48 22641 CI038614 Invoice 04/20/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 217.48 ohlOOcm JOANNE O'HEHIR 04/20/2023 Regular 0.00 412.50 22642 2023/001 Invoice 04/20/2023 OUTSIDE SERVICES - PUBLIC MEETINGS 0.00 412.50 ma550cm MARIN MUNICIPAL WATER DISTRICT 04/20/2023 Regular 0.00 688.86 22643 107103 041123 Invoice 04/20/2023 UTILITIES - WATER 0.00 86.63 131645 032123 Invoice 04/20/2023 UTILITIES - WATER 0.00 399.90 443790 032123 Invoice 04/20/2023 UTILITIES - WATER 0.00 202.33 ri003cm RICOH USA, INC. 04/20/2023 Regular 0.00 11.03 22644 50 67065943 Invoice 04/20/2023 PRIVATE CONTRACTUAL SERVICES 0.00 11.03 silOlc SILVERADO AVIONICS INC. 04/20/2023 Regular 0.00 5,337.96 22645 233 6 Invoice 04/20/2023 RADIO MAINTENANCE/REPAIR 0.00 5,337.96 ve002cm VERIZON WIRELESS - 670722771-00004 04/20/2023 Regular 0.00 926.25 22646 9931733142 Invoice 04/20/2023 MANANGEMENT INFO SYSTEMS/COM PU 0.00 926.25 msOOlcm MSA DENTAL POOL 04/26/2023 Regular 0.00 411.17 22647 0500 223 BENEFI Invoice 04/25/2023 05/20223 BENEFITS 0.00 411.17 vi099cm VISION SERVICE PLAN (CA) 04/26/2023 Regular 0.00 44.49 22648 QSL2Q223 BENEFI Invoice 04/25/2023 05/20223 BENEFITS 0.00 44.49 ai560cm AIRGAS 04/27/2023 Regular 0.00 449.99 22649
9996297078 Invoice 04/27/2023 MEDICAL SUPPLIES 0.00 449.99 bo105cm BOUND TREE MEDICAL, LLC 04/27/2023 Regular 0.00 2,320.07 22650 84912923 Invoice 04/27/2023 MEDICAL SUPPLIES 0.00 2,320.07 da025cm D & K AUTO SERVICE 04/27/2023 Regular 0.00 2,556.79 22651 74335 Invoice 04/27/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 2,383.20 4/28/2023 1 :02:24 PM Page 7 of 9
Check Report Date Range: 01/27/2023- 04/28/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount .ill..il Invoice 04/27/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 173.59 diOOlcm DIEGO TRUCK REPAIR, INC. 04/27/2023 Regular 0.00 252.75 22652 66510 Invoice 04/27/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 252.75 en002cm ENTENMANN-ROVIN CO. 04/27/2023 Regular 0.00 1,210.60 22653 0172769-in Invoice 04/27/2023 CLOTHING/DAILY UNIFORMS 0.00 1,210.60 jaOOlcm JACKSON'S HARDWARE 04/27/2023 Regular 0.00 4,220.75 22654 127384 Invoice 04/27/2023 NEIGHBORHOOD RESPONSE GROUP 0.00 112.05 127673 Invoice 04/27/2023 VEGETATION MGMT SPECALISTS 0.00 2,075.66 127700 Invoice 04/27/2023 VEGETATION MGMT SPECALISTS 0.00 2,033.04 jilOlcm JIM CORBET'S ACE HARDWARE 04/27/2023 Regular 0.00 951.30 22655 697670 Invoice 04/27/2023 BUILDING MAINTENANCE - OTHER 0.00 63.20 697734 Invoice 04/27/2023 BUILDING MAINTENANCE - OTHER 0.00 762.99 ~ Invoice 04/27/2023 TRAINING AND EDUCATION 0.00 57.74
697939 Invoice 04/27/2023 BUILDING SUPPLIES 0.00 15.25
698226 Invoice 04/27/2023 BUILDING SUPPLIES 0.00 26.85
698229 Invoice 04/27/2023 BUILDING MAINTENANCE - OTHER 0.00 13.49 698248 Invoice 04/27/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 6.56 698277 Credit Memo 04/27/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 -5.46 698318 Invoice 04/27/2023 BUILDING SUPPLIES 0.00 10.68
of029c OFFICE DEPOT-FIRE-89507905 FILE #81901 04/27/2023 Regular 0.00 143.18 22656 303612582001 Invoice 04/27/2023 OFFICE SUPPLIES 0.00 143.18 th003cm THE PERMANENTE MEDICAL GROUP, ICN. 04/27/2023 Regular 0.00 1,958.00 22657 248669 040923 Invoice 04/27/2023 HIRING AND RECRUITMENT EXPENSES 0.00 1,958.00 tiOOlcm TIREHUB, LLC 04/27/2023 Regular 0.00 465.45 22658 33674582 Invoice 04/27/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 465.45 Bank Code AP Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 197 146 0.00 406,379.36
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
197 146 0.00 406,379.36
4/28/2023 1 :02:24 PM Page 8 of 9
Check Report
4/28/2023 1 :02:24 PM
Fund
99 99
99 All Bank Codes Check Summary
Payment Type
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
Payable
Count
197
0 0
0 0
197
Payment
Count
146
0 0
0 0
146
Fund Summary
Name
POOLED CASH - OPERATING
POOLED CASH - OPERATING
POOLED CASH - OPERATING
Period
2/2023
3/2023
4/2023
Discount
0.00 0.00
0.00 0.00
0.00 o.oo
Payment
406,379.36
0.00 0.00
0.00 0.00
406,379.36
Amount
164,861.64
174,374.17
67,143.SS
406,379.36
Date Range: 01/27/2023 - 04/28/2023
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
1 V.D.
REPORT DATE: May 02,2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Ruben Martin, Fire Chief
SUBJECT: Central Marin and West Marin County Defensible Space and Home Hardening Inspection Program 2022 Annual Report
RECOMMENDED ACTION:
That the Central Marin Fire Council accept the Central Marin and West Marin County Defensible Space and Home Hardening Inspection Program 2022 Annual Report.
BACKGROUND/DISCUSSION:
After the devastating North Bay wildfires that occurred in 2017 and the Camp Fire in 2018, the voters of Marin County approved Measure “C” creating the Marin Wildfire Prevention Authority (MWPA) to reduce the wildfire risk and threats to our communities. MWPA receives approximately $20 million in annual tax revenues, that is then redirected back to each community to be utilized for three projects/programs, which are defensible space and home hardening evaluations (20% of funds collected), local wildfire mitigation (20% of funds collected), and core wildfire mitigation (60% of funds collected).
To maximize the funds that are redirected back into Corte Madera and Larkspur, Central Marin Fire has partnered with Kentfield Fire District, Ross Valley Fire Department (four municipalities), and Marin County Fire Department in creating and managing a comprehensive defensible space and home hardening evaluation program. By partnering with the agencies within Central Marin Zone and West Marin Zones, we can combine the defensible space funding to hire 20+ seasonal inspectors along with support staff annually to conduct individual home inspection/evaluations.
In 2022, the Defensible Space program conducted 2,144 initial inspections/evaluations and 2,294 re-inspections/evaluations within Corte Madera and Larkspur. The defensible space program reported that they saw an increase up to five times of compliancy after each re-inspection. Central Marin Fire utilized the re-inspections as an opportunity to re-engage with our residents to 2 determine the reasons why the hazards were not resolved. The re-inspections also identified residents that needed direct assistance in the form of “voluntary abatements”.
The attached report highlights the accomplishments of the 2022 Defensible Space and Home Hardening Inspection Program.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
FISCAL IMPACT:
None.
OPTIONS:
1. Accept the attached report.
2. Do not accept the attached report.
3. Take no action at this time and provide further direction to staff.
ATTACHMENTS:
1. Central Marin and West Marin County Defensible Space and Home Hardening Inspection Program 2022 Annual Report
3 ATTACHMENT 1
Central Marin and West Marin County Defensible Space and Home Hardening Inspection Program 2022 Annual Report.
Central & West
Marin County
Annual Report 2022
Defensible Space & Home Hardening
Inspection Program
…the fire agencies of Central & West
Marin partner together to help
residents with an annual defensible
space and home hardening evaluation
program, funded by Measure C and
member agencies.
Improving wildfire
resilience…
2 1. Introduction & Overview…
2. Community Insights…
3. Program Design…
4. 2023 Goals…
5. Appendix…
Table of Contents.
4 18
24 41
45 Helping Central &
West Marin adapt
to wildfire.
4 …is designed to educate the public
how to reduce structure ignitability
and create effective defensible space.
Ensuring every resident in the
Wildland Urban Interface has access
to an in-person evaluation at least
every 3 years.
The DSI program…
3’3”
Tree within Zone 0, 10’ of
chimney, & overhanging roof
Vent greater than
⅛” opening
Hazardous vegetation Metal gutter covers
5 The 2022 defensible space
program provided over 13,730
homeowners (40.2% of homes)
with an in-person evaluation.
This led to over 140,000
personalized recommendations
for the community and 2,700
hours of direct engagement.
DSI activity.
6 of Greater Ross Valley and West
Marin provides home and landscape
evaluations for property owners. By
educating residents of their
defensible space responsibilities and
best practices, and providing
support, we can reduce structure
ignitability and can create fire
adapted communities.
The Defensible
Space Program…
Neighborhoods are
designated to inspectors
for inspection
Inspectors go door to
door to visit
properties
Residents have the
option to walk with
the inspector
A customized and
comprehensive
online report is
available the next
day
As things are
completed they
can be marked off
or noted on
re-inspections
Analysis identifies
where in community
to re-inspect
This includes both
requirements by law
and recommendations
for improved safety
Special requests related to grants,
hazard complaints, real estate
sales are prioritized as requested
7 Every property owner
should have the
opportunity to learn
what they can do to
make their home safer
from the threat of
wildfire.
Program
goals.
Provide follow-up
inspections to encourage
residents to create
defensible space
emphasizing local fire
code violations and best
practices.
Meet or exceed the
MWPA mandate that
each jurisdiction provide
defensible space
evaluations to every WUI
parcel at least every 3
years
Provide excellent
customer service while
educating the public
about the need to
maintain defensible space
and home hardening.
Connect residents to
resources such as MWPA’s
curbside chipper program,
and grant program for
vegetation and home
hardening assistance.
Provide comprehensive,
consistent, and accurate
defensible space reports
for residents.
Ensure that residents are
signed up to Alert Marin
and Nixle Notification
service as well as provide
information on evacuation
and Zone Haven.
8 Annual inspections and evaluations are
aligned with “fire-season.” Seasonal
inspectors are hired and trained in late
spring, and inspections continue through
the peak of fire-season in October.
The Season…
Post mortem on seasons - retrospective
April 2022
May
Jun
Jul
Aug
Sept
October 2022
2 week of
academy training on
home hardening and
defensible space
Seasonal program ends
Over 1,000
homes visited
100,000
recommendations
made
Over 1000 homes
report taking action to
improve DS & HH
Planning & prep work
Over 2,000 hours of
community
engagement
9 …inspectors each visit 20 homes in a
community on average.
The process begins with an assessment
from the public right-of-way before
approaching the home.
When residents are home, inspectors
explain the program and ask permission
to evaluate the full property… 95% of
residents say ‘yes’ and allow access to
their property.
A typical day…
10 “I’m grateful for the mandates and the
suggestions. We have raked leaves and will
do so several times during the dry season.
We installed gutter screens, fine metal
mesh on vents, removed dead vegetation
and cleared foundation of leaves and soil.
We plan to close gaps as well as we can
around the sliding barn doors of the garage.
It is satisfying to have done this.”
Helping
residents adapt
to wildfire. 81.4
…of residents have taken at least 1 action
to improve defensible space and harden
their home since their evaluation.
%
11 The Marin County Fire Department
Vegetation and Fuels Management Program
partnered with Defensible Space evaluators
to pilot a “direct assistance” program.
Using data gathered during inspections and
leveraging Defensible Space Inspectors, we
were able to identify potential hazards for
mitigation assistance, and notify residents of
eligibility in-person with supportive
materials.
Pilot projects for Marin
County Fire Department.
12 Focusing on hazardous Juniper & Italian Cypress.
Marin City: 31 properties mitigated on three streets
with focus on removal of Juniper and dead trees
along front and side yards.
Oak Manor Ridge: 35 properties had Juniper and
Italian Cypress removed.
13 With high community participation.
Throckmorton: 14 properties had
Juniper removed
Santa Venetia: 124 properties
signed up for removal within 30
days of their first inspection. (87%
of properties identified with
Juniper participated in this
removal program.)
14 Pilot project on reinspections.
15 A reinspection program was tested with
Central Marin Fire in Larkspur and Ross
Valley Fire in Sleepy Hollow.
The purpose of this pilot was to measure
the impact of repeat engagements and
stress community accountability for
property owners to meet the required
defensible space regulations.
5x
average improved resolution rate for
homes with repeat inspections
Impact from
reinspections.
The repeated interactions and follow
up to highlight both required
defensible space and recommended
home hardening had a major impact on
residents taking action.
Larkspur Sleepy Hollow Other
Communities
Overall Home
Hardening
vulnerabilities
resolved
10.83% 13.71% 2.31%
High Risk
Defensible Space
resolved
40.72% 44.75% 11.08%
Medium Risk
Defensible Space
resolved
30.58% 29.22% 5.03%
16 Issues resolved by
residents in Sleepy
Hollow & Larkspur.
17 Community
Insights 2022.
18 Residents invest in resilience.
“Following my evaluation I had a crew in to remove vegetation. The total cost was $3,300.
This program was exceptionally well run, including the email communications, response to queries and this excellent evaluation tool. Thank you”
“We weed whack our hill yearly, and we just trimmed our oaks and removed all juniper bushes. We now realize we need to make some major adjustment to our home's exterior to meet expectations. We will keep the list and proceed when possible” “I appreciated the evaluation and will implement all the safety recs ASAP. As to the hardening, some are not really feasible but will do my best”
19 Spending time and money for
wildfire adaptation.
*Hours and financial investment were calculated based on the average cost (time and/or money) to resolve each discovery type. Source on 20 cost data came from resident self reported information, receipts from the MWPA grant program, and market research. $ 1.16
million
9000
hours
Impact: Reducing risk for the community.
Before and After:
Firewood stored near home and roadway,
was removed.
Before and After:
Debris on roof was cleared
improving resilience for this home
and neighbors.
21 Home Hardening
opportunities…
The program’s top effort focuses on
education and other support to help
residents update and retrofit their
homes to “harden” against embers
and radiant heat during wildfires.
Screens >⅛” 34.7% of homes
Combustible fence
attached to structure 31.5% of homes
Exposed space under
decks 20.8% of homes
Vinyl or uncovered gutters 10.0% of homes
Plastic skylights 7.2% of homes
Single pane windows 19.3% of homes
Softwood decks 17.2% of homes
Top home hardening vulnerabilities:
Some opportunities to improve home hardening may come
at significant cost. These should usually be addressed during renovations or after other DS & HH items are resolved:
22 47
…of homes evaluated had some type
of vegetation within 5’ of their home
%
…and vegetation
management.
Marin homes need improvement in
the critical “Zone 0.”
15% of homes still have combustible
mulch, 6% store firewood within 5’
of their home. These critical
vulnerabilities are easily corrected
and must be addressed to reduce
loss during wildfires.
23 Designing a
community based
evaluation program.
24 Building off of lessons from previous
years, the 2022 “DSpace” program
was designed to improve
coordination with other wildfire
resources including the community
chipper program and grants for
defensible space & home hardening.
25 The program begins
with hiring and
training inspectors.
Inspectors attend a training academy, learning about
basic wildland fire behavior, Marin's unique landscape, vegetation, and building construction, Basic First Aid, and CPR. The academy includes the National Fire
Protection Association's "Assessing Structure Ignition
Potential from Wildfire" training program.
Scenario based training prepares inspectors for
real-world encounters in the field before actual
inspections begin two weeks later.
26 Evaluation teams are trained to National Fire
Protection Association (NFPA) standards.
Hiring Pool
● Recruit at local Fire Academies
● Bi-lingual team with 4 languages
covered including ASL
● Record number of Defensible Space
Inspector returnees from previous years
Academy
● Provide NFPA’s two day certification
course: Assessing Structure Ignition
Potential from Wildfire for inspectors
and other agencies
● Conduct mock Inspections before
program launch
● Experienced Fire Suppression and
Prevention speakers
Continuing Education
● Basic Life Support (CPR and AED)
● S190 Introduction to Wildland Fire
Behavior
● Shaded fuel break field trips with
MWPA/SRFD
● Attend MCFD’s Fire Academy Burn Day
● Instruct Fire Foundry members and
other agencies in field of DS
● Expert speakers
27 “I wanted to take a minute and
drop you a quick email to say
how impressed I was with Sal
and Heather today when they
came to my home to discuss the
defensible space report that
was prepared for me. They
were knowledgeable,
personable, and extremely
professional in every way.”
Ross Valley Resident
28 Field engagement
.
Neighborhoods identified as being in the WUI
(Wildland Urban Interface) are inspected every
other year at a minimum.
Inspector teams carpool to a central point and
then go door-to-door to canvas an entire
neighborhood.
Inspectors evaluate each property, recording data
in the tablet-based Fire Aside platform. The
software allows for precise and accurate data
capture while providing secure access for
residents.
In addition to the inspection, inspectors provide
information and resources on evacuation
preparedness, grants, environmental
considerations, and wildfire insurance.
“They were both extremely
professional, knowledgeable and
positive. (And they were so tolerant of
my out of control puppy!) Just wanted
to pass along my feedback for their
excellent efforts! Thank you”
29 A wide range of notification methods are
used to make residents aware of inspections.
Team visibility
Inspectors drive marked
vehicles increasing visibility and
awareness of our presence.
Neighborhood signs
While in the neighborhood,
inspectors put up sandwich
boards in a safe and highly visible
spots.
Press release
Approximately a week ahead of
entering areas to be inspected we
share a press release with the
local Fire Department, Town
officials, and local Firewise Sites.
The receiving agency or group
then publishes on their social
media platforms.
Individual notifications
Each property has a door hanger
left or given to the resident.
Social media
Utilizing MCFD’s NextDoor
account
30 Post evaluation:
Educating & Supporting residents
Following the evaluation, residents could
access their customized defensible space &
home hardening report online with paper
copies available on request.
The report provided specific information on
that property including resources to help
with resolutions including grants from
MWPA and information on their next
ChipperDay.
their online report
65% of residents
accessed
report helped them identify which vegetation
to prioritize for removal
86% of residents
indicated the
31 Over 2,000 resident
resolutions were
reviewed this year
Post evaluation:
Educating & Supporting residents
The program includes a back office support
to respond to resident questions and
concerns. On average there were 100
resident requests a week The goal was to
respond to all residents within 1 business
day
As residents resolved items and submitted
them via their report checklist, this team
would review and clear or send feedback to
the resident.
“Thank you for reading my email and for your
prompt response!”
32 Recognizing
residents investing
in fire adaptation.
The interactive tools implemented by Fire Aside
within the report increases engagement from
residents.
Residents upload photos and check off action
items which go into the Admin workflow tool to be
reviewed, followed up on or resolved.
Confirmation of the action(s) includes a ‘thank you’
email sent to the resident following engagement
with our program
33 2022 Highlights…
Residents reduced risk by taking actions to harden
their home and create defensible space.
Removed enough bamboo
to feed 10 pandas for a
year along with a lot more
Juniper, Italian Cypress, and
other hazardous vegetation
7,700 pickup trucks worth
of combustible mulch
Enough vines & ladder fuel
to reach the top of the
Golden Gate Bridge
Replaced a half mile of
vents with openings greater
than ⅛”
And much more big & small actions… from replacing plastic skylights to relocating combustibles away from the home 34 Prioritizing Issues…
Residents resolve issues in
Zone 0 and Zone 1 at a higher
rate, showing success with
messaging that emphasizes
prioritizing work from the
structure out.
Zone 0
Zone 1
Resolved items by zone
Zone 2
Access Zone
35 Increasing program efficiency.
Following the 2021 pilot, the Defensible Space Inspection software from Fire Aside was adopted county wide. This platform continues to improve efficiency in field evaluations, increase resident engagement, and support admin operations & data analytics. 36 Integrating ChipperDay resources.
Both the evaluators in the field and the
online report reinforce the availability
of curbside community chipping
funded by Measure C.
Residents who utilize a Chipper Day
after an inspection increase their “pile”
size by 72%
Residents who use ChipperDay were 3.5x
more likely to have resolved high risk
vegetation items on their property than a
non-chipper user. They were also 4.5x more
likely to have resolved vulnerable items on
their home.
Avg. fuel removed via ChipperDay prior to an inspection was 2.45 cubic yards.
Following an inspection the average increases to 4.22
37 Promoting MWPA grants.
Inspectors advise residents on the
availability of financial grants to offset
the cost of home hardening updates
and vegetation management.
Information on grants was reinforced
by Fire Aside integrating grant
availability information into the online
report, and providing a direct link for
residents to apply for grant funds.
Top household vulnerability resolved by
grants: vent screens.
Top defensible space vulnerability resolved
by grants: Trees overhanging structures
38 Awareness
drives action.
We continue to see a strong adoption and
usage of the customized online report*.
The average user spent 7m 57s with the
report *While supporting over 200 requests a version via US Mail. 6 times more likely to resolve
achievable Home Hardening
vulnerabilities**
5 times more likely to resolve
Defensible Space “High Severity”
Issues
7 times more likely to resolve
Defensible Space “Medium Severity”
Issues
**Achievable House Hold vulnerabilities focuses on items that don’t require a building permit or extensive remodeling. Example is replacing vents, whereas removing all siding is not achievable, except in a major remodel Residents educated on issues
are…
39 40
At day 16 notice is sent via US
Mail to the property owner
(22% access report within 7
days of mailing)
At day 1, 5, & 8 automated reminders
are sent via email to anyone who has
yet to open their report
Continuing to improve access to
the online report.
Lessons learned
& 2023 planning.
41 Program expansion with MWPA funding.
Development of process for communications
and community support. Baseline data
established & pilot Fire Aside software
2021.
Evolving the program.
Improvements made and (almost) all of homes
visited at least once. Promotion of MWPA grants
& financial assistance. Expand software rollout.
2022.
2023.
Expanding into reinspections and introduction of
enforcement as needed. Expanding financial
assistance. Improved resident support.
The stand-alone Defensible Space and
Home Hardening program was
established in 2016. With support from
the member agencies and funding from
Measure C, the program expanded
dramatically. Continued development is
based on feedback from the community
and extensive data analysis of risk
reduction effectiveness in Central and
West Marin.
42 2023 DSI program goals.
Improve coordination of
inspection and resolutions
resources (direct
assistance, matching
grants, ChipperDay, etc).
1. Motivate resident to
resolve identified fire
code violations and act on
home hardening
recommendations.
2. Refer unresolved hazards
to Fire Prevention
Bureau(s) for code
enforcement and
potential abatement.
3. Conduct follow up
inspections for every
parcel inspected in 2023.
4. Improve community
notification of upcoming
inspections.
5. 43
Operating in partnership with the
community as Marin adapts to wildfire.
44 Appendix.
45 Impact of access to the property.
When inspectors are granted full access to a property
they identify 70% more discoveries vs inspecting
from the street-only. These discoveries tend to be
higher risk issues and significant vulnerabilities.
Residents who grant full access are 45% more likely to
have resolved items upon reinspection vs those who
receive a street-only.
Full access inspections take 120% longer on-average
(than a street-only inspection), but the increase in risk identification and resident resolutions may justify the added investment.
46 Activity by week by participating agency.
The program was designed to ensure all communities had access to inspections before peak fire season 47 Participating Fire Agency Details
48 Bolinas Fire
Department.
49 Inspections Completed 355
Re-inspections Completed 4
Defensible Space Issues 1139
Home Hardening Vulnerabilities 1157
Report Open Rate 43.8%
2022 Defensible Space & Home Hardening
Resident Engagement
Central Marin
Fire Dept.
50 Inspections Completed 2144
Re-inspections Completed 2294
Defensible Space Issues 10822
Home Hardening Vulnerabilities 8759
Report Open Rate 77.8%
2022 Defensible Space & Home Hardening
Resident Engagement
Inverness Public
Utility District.
51 Inspections Completed 278
Re-inspections Completed 6
Defensible Space Issues 1195
Home Hardening Vulnerabilities 1199
Report Open Rate 61.4%
2022 Defensible Space & Home Hardening
Resident Engagement
Kentfield Fire
District.
52 Inspections Completed 2241
Re-inspections Completed 247
Defensible Space Issues 6938
Home Hardening Vulnerabilities 5113
Report Open Rate 60.5%
2022 Defensible Space & Home Hardening
Resident Engagement
Marin County
Fire Dept.
53 Inspections Completed 3607
Re-inspections Completed 76
Defensible Space Issues 9585
Home Hardening Vulnerabilities 11369
Report Open Rate 55.3%
2022 Defensible Space & Home Hardening
Resident Engagement
Ross Valley
Fire Dept.
54 Inspections Completed 4733
Re-inspections Completed 976
Defensible Space Issues 15851
Home Hardening Vulnerabilities 17240
Report Open Rate 65.7%
2022 Defensible Space & Home Hardening
Resident Engagement
Stinson Beach
Fire Department.
55 Inspections Completed 403
Re-inspections Completed 2
Defensible Space Issues 650
Home Hardening Vulnerabilities 933
Report Open Rate 42.0%
2022 Defensible Space & Home Hardening
Resident Engagement
Central Marin Jurisdictions Details
56 Town of Corte
Madera.
57 Inspections Completed 527
Re-inspections Completed 575
Defensible Space Issues 3074
Home Hardening Vulnerabilities 2150
Report Open Rate 77.5%
2022 Defensible Space & Home Hardening
Resident Engagement
City of Larkspur.
58 Inspections Completed 1617
Re-inspections Completed 1716
Defensible Space Issues 7748
Home Hardening Vulnerabilities 6609
Report Open Rate 77.9%
2022 Defensible Space & Home Hardening
Resident Engagement
Ross Valley Fire Jurisdictions Details
59 Town of Fairfax.
60 Inspections Completed 710
Re-inspections Completed 44
Defensible Space Issues 3113
Home Hardening Vulnerabilities 3260
Report Open Rate 66.3%
2022 Defensible Space & Home Hardening
Resident Engagement
Town of Ross.
61 Inspections Completed 605
Re-inspections Completed 37
Defensible Space Issues 2304
Home Hardening Vulnerabilities 2133
Report Open Rate 52.5%
2022 Defensible Space & Home Hardening
Resident Engagement
Town of San
Anselmo.
62 Inspections Completed 2547
Re-inspections Completed 75
Defensible Space Issues 5896
Home Hardening Vulnerabilities 7522
Report Open Rate 62.1%
2022 Defensible Space & Home Hardening
Resident Engagement
Sleepy Hollow
Fire Protection
District.
63 Inspections Completed 871
Re-inspections Completed 820
Defensible Space Issues 4538
Home Hardening Vulnerabilities 4325
Report Open Rate 84.9%
2022 Defensible Space & Home Hardening
Resident Engagement
Marin County Service Areas
64 Marin County
Service Areas.
65 CSA 13 CSA 19 CSA 31
Inspections Completed 566 1356 1685
Re-inspections Completed 7 17 52
Defensible Space Issues 1803 2720 5062
Home Hardening Vulnerabilities 2685 2787 5987
Report Open Rate 60.6% 50.7% 57.3%
2022 Defensible Space & Home Hardening
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
1 V.E.
REPORT DATE: April 10, 2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: FY 2022-2023 Publicly Available Pay Schedule as Required by CalPERS
RECOMMENDED ACTION:
That Council adopt the attached Resolution adopting a Publicly Available Pay Schedule for fiscal year 2022-2023 as required by Cal PERS.
BACKGROUND:
In 2011, CalPERS adopted regulations setting forth the required elements necessary to meet the definition of a publicly available pay schedule. The required elements are as follows:
1) Has been duly approved and adopted by the employer’s governing body in accordance with the requirements of applicable meetings laws;
2) Identifies the position title for every employee position; 3) Shows the payrate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4) Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly or annually;
5) Is posted at the office of the employer or immediately available for public review from the employer during normal business hours or posted on the employer’s internet website; 6) Indicates an effective date and date of any revisions; 7) Is retained by the employer and available for public inspection for not less than five years; and
8) Does not reference another document in lieu of disclosing the payrate. 2 DISCUSSION
This version of the Publicly Available Pay Schedule includes the salaries for positions which are currently vacant, including Deputy Fire Chief and Fire Marshal. Fire Inspector.
FISCAL IMPACT:
There is no fiscal impact associated with approving this salary schedule. The salaries were previously approved by Central Marin Fire Council and are included in the current fiscal year budget.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Adopt Resolution as presented.
2. Adopt Resolution with modifications.
3. Take no action at this time and provide further direction to staff.
ATTACHMENTS:
1. Proposed Resolution No. 2023/04 with Exhibit A: Publicly Available Pay Schedule, FY2022-2023 THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 3 ATTACHMENT 1
Proposed Resolution No. 2023/04 with Exhibit A
RESOLUTION NO. 2023/04
A RESOLUTION OF THE CENTRAL MARIN FIRE AUTHORITY COUNCIL
ADOPTING A PUBLICLY AVAILABLE PAY SCHEDULE
WHEREAS, the governing body of the Central Marin Fire Authority has the authority to implement Government Code Section 20636 (b) (1); and WHEREAS, the governing body of the Central Marin Fire Authority has adopted salary schedules or approved contracts for all Fire Authority positions; and WHEREAS, one of the requirements for Government Code Section 20636 (b) (1) is adoption by the governing body of the Central Marin Fire Authority of a Publicly Available Pay Schedule.
NOW, THEREFORE BE IT RESOLVED, that the Central Marin Fire Authority adopts the Publicly Available Pay Schedule for the 2022-2023 fiscal year included as Exhibit A.
IT IS HEREBY CERTIFIED that the foregoing resolution, proposed by the Council of the Central Marin Fire Authority was duly passed and adopted by the Council of the Central Marin Fire Authority at a regular meeting thereof assembled this 11th day of May, 2023 by the following vote:
AYES: Councilmembers:
NAYS: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
__________________________
Kevin Haroff, Authority Chair
ATTEST:
________________________________
Lorena Barrera, Authority Clerk
Step Step Step Step Step
CLASSIFICATION TITLE 12345
FIRE CHIEF 15,120 15,876 16,671 17,504 18,378
MANAGEMENT
Deputy Fire Chief - no steps - position may be paid up to a maximum amount 16,710 Fire Marshal - no steps - position may be paid up to a maximum amount 14,529 Hazard Mitigation Specialist 11,952 12,550 13,177 13,834 14,528
FIRE PERSONNEL
Fire Battalion Chief 12,068 12,671 13,305 13,969 14,670 Fire Captain 9,899 10,395 10,915 11,460 12,035
Fire Engineer 8,747 9,185 9,646 10,128 10,634
Firefighter/Paramedic 7,995 8,394 8,815 9,254 9,719
CONFIDENTIAL
Administrative Assistant 6,424 6,745 7,082 7,436 7,808
UNREPRESENTED
Fire Inspector 8,748 9,186 9,646 10,128 10,634
MONTHLY
CENTRAL MARIN FIRE AUTHORITY
SALARY SCHEDULE 2022-2023
Exhibit A
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
1 V.F.
REPORT DATE: April 10, 2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: FY 2023-2024 Publicly Available Pay Schedule as Required by CalPERS
RECOMMENDED ACTION:
That Council adopt the attached Resolution adopting a Publicly Available Pay Schedule for fiscal year 2023-2024 as required by CalPERS.
BACKGROUND:
In 2011, CalPERS adopted regulations setting forth the required elements necessary to meet the definition of a publicly available pay schedule. The required elements are as follows:
1) Has been duly approved and adopted by the employer’s governing body in accordance with the requirements of applicable meetings laws;
2) Identifies the position title for every employee position; 3) Shows the payrate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4) Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly or annually;
5) Is posted at the office of the employer or immediately available for public review from the employer during normal business hours or posted on the employer’s internet website; 6) Indicates an effective date and date of any revisions; 7) Is retained by the employer and available for public inspection for not less than five years; and
8) Does not reference another document in lieu of disclosing the payrate. 2 DISCUSSION
This version of the Publicly Available Pay Schedule includes the salaries for positions which are currently vacant, including Deputy Fire Chief and Fire Marshal. Fire Inspector.
FISCAL IMPACT:
There is no fiscal impact associated with approving this salary schedule. The salaries for positions covered by International Association of Firefighters, Local 1775 and International Associational of Firefighters, Local 1775 (Battalion Chiefs Division) were previously approved by Central Marin Fire Council as part of the Memorandum of Understanding for the fiscal years 2021-2022 through 2023- 2024. The salaries for unrepresented positions were approved separately by the Fire Council.
The 2023-2024 Proposed Budget is a separate item on the agenda for this meeting and the salaries included on the attached salary schedule are included in the Proposed Budget.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Adopt Resolution as presented.
2. Adopt Resolution with modifications.
3. Take no action at this time and provide further direction to staff.
ATTACHMENTS:
1. Proposed Resolution No. 2023/05 with Exhibit A: Publicly Available Pay Schedule, FY2023-2024 THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 3 ATTACHMENT 1
Proposed Resolution No. 2023/05 with Exhibit A
RESOLUTION NO. 2023/05
A RESOLUTION OF THE CENTRAL MARIN FIRE AUTHORITY COUNCIL
ADOPTING A PUBLICLY AVAILABLE PAY SCHEDULE
WHEREAS, the governing body of the Central Marin Fire Authority has the authority to implement Government Code Section 20636 (b) (1); and WHEREAS, the governing body of the Central Marin Fire Authority has adopted salary schedules or approved contracts for all Fire Authority positions; and WHEREAS, one of the requirements for Government Code Section 20636 (b) (1) is adoption by the governing body of the Central Marin Fire Authority of a Publicly Available Pay Schedule.
NOW, THEREFORE BE IT RESOLVED, that the Central Marin Fire Authority adopts the Publicly Available Pay Schedule for the 2023-2024 fiscal year included as Exhibit A.
IT IS HEREBY CERTIFIED that the foregoing resolution, proposed by the Council of Central Marin Fire Authority was duly passed and adopted in the Council of the Central Marin Fire Authority at a regular meeting thereof assembled this 11th day of May, 2023 by the following vote:
AYES: Councilmembers:
NAYS: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
__________________________
Kevin Haroff, Authority Chair
ATTEST:
________________________________
Lorena Barrera, Authority Clerk
Step Step Step Step Step
CLASSIFICATION TITLE 12345
FIRE CHIEF 15,574 16,353 17,171 18,029 18,930
MANAGEMENT
Deputy Fire Chief - no steps - position may be paid up to a maximum amount 17,211 Fire Marshal - no steps - position may be paid up to a maximum amount 14,965 Hazard Mitigation Specialist 12,311 12,926 13,572 14,249 14,964
FIRE PERSONNEL
Fire Battalion Chief 12,309 12,924 13,571 14,248 14,963 Fire Captain 10,196 10,706 11,242 11,804 12,396
Fire Engineer 9,010 9,461 9,935 10,432 10,953
Firefighter/Paramedic 8,440 8,862 9,306 9,770 10,261
CONFIDENTIAL
Administrative Assistant 6,617 6,947 7,295 7,660 8,043
UNREPRESENTED
Fire Inspector 9,010 9,461 9,934 10,431 10,952
MONTHLY
CENTRAL MARIN FIRE AUTHORITY
SALARY SCHEDULE 2023-2024
Exhibit A
1 VI.A.
REVISED
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: May 9, 2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: 2023-2024 Proposed Budget
RECOMMENDED ACTION:
Staff recommends that the Central Marin Fire Authority Council adopt the attached Resolution to approve the fiscal year 2023-2024 budget.
BACKGROUND:
Central Marin Fire Authority’s fiscal year beings on July 1 and ends on the following June 30. Staff has prepared a proposed budget to recommend expenditures and member contributions for the General Fund. Staff has also prepared proposed budgets for the Measure C Wildfire JPA Tax Fund, the Equipment Fund and the Insurance Fund.
The General Fund contains the operating budget and is where the day-to-day transactions related to the operations and administration of the Fire Authority are recorded.
The Measure C Wildfire JPA Tax Fund is a fund that was established during the 2020-2021 fiscal year to record the revenues and expenditures related to the Measure C Wildfire JPA Tax. A separate fund was established in order to track expenditures related to this tax. A Hazard Mitigation Specialist and outside services related to vegetation management are paid from this fund.
The Equipment Fund contains information related to the purchase and replacement of equipment such 2 as fire vehicles. The revenue in this fund is received primarily from the General Fund as the Equipment Fund does not generate revenue.
The Insurance Fund includes revenues and expenditures related to payments to its workers’ compensation and liability self-insurance programs. The source of revenue is primarily a transfer from the General Fund.
2022-2023 Proposed Budget:
General Fund:
Total budgeted expenditures for 2023-2024 have increased by $379,540 or 3.4%, compared with budgeted expenditures for 2022-2023. Included in the current fiscal year budget is $531,000 in overtime costs which were reimbursed by the State. Not including the expenditures for the reimbursed overtime, the expenditures in the Proposed Budget have increased by $910,143, or 8.5% compared to expenditures in the current year
Total Budgeted revenue has also increased by $379,540. Excluding the $531,000 State reimbursed by the State in the 2022-2023 budget, revenue has increased $910,540, or 8.5%. Budgeted member contributions have increased by $474,979 per member, an increase of 9.2%. Neither the current year Revised Budget nor the 2023-2024 Proposed Budget includes the additional member contributions of $257,859 per agency which were one time payments made in 2022-2023 to pay for the 2021-2022.
Revenue
The Fire Authority’s primary source of revenue is contributions from the JPA members, City of Larkspur and Town of Corte Madera. Each member agency is responsible for paying 50% of the cost of the Fire Authority.
State revenue of $531,000 in the current year has been removed from the proposed budget for 2023- 2024. This revenue represents reimbursement overtime payments incurred due to out of county response. A corresponding reduction of $531,000 is also included in salaries.
Expenditures:
Total expenditures have increased by $379,540, or 3.4%, when compared to the current year budget. • Labor Costs have decreased by $317,145, or 3.5%, compared to the budgeted expenditures for the current fiscal year. The 2022-2023 budget includes $531,000 in overtime reimbursed by the State for out of county response. Overtime expected to be reimbursed by the State is not included in the 2023-2024 proposed budget. Not including the overtime reimbursed by the State, labor costs have increased by 2.5%. The following factors affect labor costs:
o Salaries have decreased by $393,176, or 5.6% compared to the current year budget.
As noted above, the decrease is due to the fact that $531,000 in overtime reimbursed by the State is included in the current year’s budget. Not including the overtime costs reimbursed by the State, salaries have increased $137,824, or 2.1%. The approved salary schedules for all employee groups except for Battalion Chiefs have increased by 3% compared to 2022-2023. The approved salary schedule for Battalion Chiefs 3 has increased by 2% compared to 2022-2023. Additionally, 10 employees, approximately 25% of the total staff, are scheduled to receive step increases of 5% at various points during the fiscal year.
o There are 4 entry level positions in the budget as replacements for employees who resigned, or for employees who were promoted as a result of retirements. The new employees will start at a salary lower than the employees they are replacing. o The increase to the CalPERS normal cost rate is estimated to be $122,701, or 14%.
This is the cost of the annual service accrual for current employees. The increase is mostly a result of a 14% increase in the employer contribution for safety members enrolled in the Classic Cal PERS plan.
o The Fire Authority will not be required to make a payment toward the CalPERS retirement unfunded liability. The previous year’s payment of $64,291 was mainly payment for the Additional Two Years Service credit granted to a previous employee in 2020. Strong investment returns in the 2020-2021 fiscal year resulted in an unfunded liability payment in the upcoming fiscal year being unnecessary. o Health benefits have decreased by $7,457, less than 1%. A 5% increase to health insurance premiums as of January 2024 is included. This is an estimate as actual 2024 rates are not available at this time. The decrease reflects the fact that employees hired on or after July 1, 2017 are entitled to a lesser employer contribution for health insurance than employees hired prior to July 2017.
o Payroll Taxes and Other Benefits have increased by $27,289, or 13%. This includes payroll taxes, the Authority’s contribution to Retiree Health Savings Accounts, employee gym memberships and Employee Assistance Program. The increase recognizes that the Fire Authority makes a monthly contribution to a Retiree Health Savings account for employees hired after March 2015 in lieu of these employees being entitled to retiree health benefits other than a minimal amount required by law. • Outside Services have increased by $367,433 or 53%, as compared to the previous fiscal year’s budget. $206,578 of this increase is due to an increase to the cost of the dispatch contract, including a one-time fee of $150,000. The one-time fee is to pay for dispatch console updates, hiring an IT Manager, hiring a Dispatch Director and construction costs for expanding the dispatch center. Also included is an increase of $132,000 to other contract services, which includes ambulance gurney repair and Continuous Quality Improvement (CQI) which will pay for a nurse to review and provide guidance for improvement for the paramedic program. The remainder of the increase includes small increases to the Neighborhood Response Group Coordinator contract, operating costs of Marin Emergency Radio Authority and legal costs.
• Retiree Benefits have increased by $28,400, or 56.4%, to include two additional retirees as of December 2022.
• Vehicle Maintenance and Repairs have increased by $25,000, or 33%, based on repairs needed in the current and two previous fiscal years, as well as the increase in the costs of maintenance and repairs. This does not include gasoline, which is included in supplies. • Supplies have increased by $128,299, or 36%. This includes an additional $72,800 to replace protective equipment for both current and newly hired personnel. Also included is the addition of $13,100 for Technical Rescue Equipment, $27,200 for two sets of uniforms per employee, $4800 to purchase desktops and tablets due for replacement, a one time cost of $3,000 related 4 to fire investigations, and a $7,000, or 10% increase, in the cost of medical supplies. • Transfers to Other Funds have increased by $136,219, or 17%. This includes a transfer to the Equipment Fund for the lease payment of a fire truck, as well as $80,000 for a pick up truck that needs to be replaced. Also included is a transfer of $686,219 to the Insurance Fund, which includes a 10% increase to Workers’ Compensation insurance and a 25% increase to Property and Liability insurance premiums. These amounts are estimates and may need to be adjusted once the annual actuarial valuations are received.
Measure C Wildfire JPA Tax Fund:
This fund is financed by the Measure C Wildfire tax. Each member agency will receive 40% of the revenue that the communities generate through Measure C. The Town of Corte Madera will contribute an estimated additional amount of $89,707 so that each agency contributes an equal amount to this fund. The 2023-2024 budget includes a 3% increase in parcel tax revenue.
The salary and benefits for a Hazard Mitigation Specialist, as well as outside contracts for vegetation management are included in this fund.
Insurance Fund:
The Insurance Fund is financed by the General Fund and has no other source of revenue. A transfer of $686,219 is included to pay claims and premiums and maintain sufficient reserves.
The claims actuarial report is not available. Once the report is received, an additional transfer may be needed.
Equipment Fund:
Expenditures include a lease payment for a fire engine, as well as the purchase of a pickup truck. This fund is funded by the General Fund transfer. The proposed amount for 2023-2024 is $233,314.
FISCAL IMPACT:
The JPA agreement states that the Town of Corte Madera and City of Larkspur will share Central Marin Fire Authority expenditures equally. As mentioned above, each agency’s contribution to the General Fund will increase by $474,979. This does not include the additional payments made in 2022-2023 to pay for the deficit incurred in 2021-2022.
Not included in the budget is any contribution for Other Post Employment Benefits (OPEB) other than the pay-as-you-go cost for current retirees. The Fire Authority’s actuary, Bartel Associates, has recently prepared a report estimating the Fire Authority’s actuarially accrued unfunded liability to be approximately $5.616 million as of June 30, 2021. The report, which includes various options for funding the liability, will be presented to the Fire Council at a future meeting. 5 ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Adopt the Resolution as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Resolution No. 2023/06 of the Central Marin Fire Authority Approving the 2023-2024 budget
2. Central Marin Fire Authority General Fund
3. Central Marin Fire Authority Measure C Tax Fund
4. Central Marin Fire Authority Insurance Fund
5. Central Marin Fire Authority Equipment Fund
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 6 ATTACHMENT 1
Resolution No. 2023/06 Approving the 2023-2024 Budget
RESOLUTION NO. 2023/06
A RESOLUTION OF THE FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY APPROVING THE FISCAL YEAR 2023-2024 BUDGET
WHEREAS, the governing body of the Central Marin Fire Authority held a public meeting on the Proposed 2023-2034 Budget on May 11, 2023; and WHEREAS, the governing body of the Central Marin Fire Authority has determined that the 2023-2024 Proposed Budget will allow for the continuation of fire protection and prevention services.
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Fire Council of the Central Marin Fire Authority, that the Central Marin Fire Authority approves the fiscal year 2023-2024 Budgeted Expenditures and Transfers Out to Other Funds as follows:
General Fund $ 11,683,683
Measure C Wildfire JPA Tax Fund $ 856,793
Equipment Fund $ 233,314
Insurance Fund $ 686,219
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly and regularly adopted by the Fire Council of the Central Marin Fire Authority at a regular meeting thereof held on May 11, 2023, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
________________________
Kevin Haroff, Authority Chair
ATTEST:
____________________________
Lorena Barrera, Authority Clerk
8 ATTACHMENT 2
Central Marin Fire Authority General Fund
CENTRAL MARIN FIRE AUTHORITY
GENERAL FUND
Description 2021-2022 2022-2023 2022-2023 2023-2024
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE 27,083 (305,130) (305,131) 0
REVENUE
Larkspur Contribution 4,868,860 5,184,011 5,184,011 5,658,990 Corte Madera Contribution 4,868,860 5,184,011 5,184,011 5,658,990 Member Contribution for prior year deficit 514,970 0
Larkspur payment for Finance and Admin 30,000 30,000 30,000 0 Interest Earnings 20,000 20,000 20,000
State Fire Reimbursement 1,102,240 531,000 531,000 0
Other Revenue 495,474 355,121 363,121 345,704
TOTAL: REVENUE 11,365,434 11,304,143 11,827,113 11,683,684 TOTAL RESOURCES 10,999,013 11,392,517 11,521,982 11,683,684
EXPENDITURES
Labor Costs 9,775,189 9,130,555 9,323,595 8,813,410
Services, Supplies and Equipment 1,390,275 1,319,144 1,415,073 1,950,741 Transfers to Other Funds 603,314 783,314 783,314 919,533 TOTAL: EXPENDITURES AND TRANSFERS OUT 11,304,144 11,697,647 11,521,982 11,683,684 Net Increase/(Decrease) (332,213)
ENDING BALANCE (305,130) (305,131) 0 0
GENERAL FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
Larkspur Contribution 4,868,860 5,184,011 5,184,011 5,658,990 Corte Madera Contribution 4,868,860 5,184,011 5,184,011 5,658,990 Member Contributions for prior year deficit 514,970
30,000 30,000 30,000
State Fire Reimbursement 1,102,240 531,000 531,000
County of Marin Reimbursement 7,613
Permits and Fees 160,611 162,000 154,000 154,000
Interest Earnings 20,000 20,000 20,000
Fire Safe Marin Grant 45,000
273,240 186,121 186,121 191,704
Other Revenue 9,009 7,000 23,000
REVENUE 11,365,434 11,304,143 11,827,113 11,683,684
EXPENDITURES
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
Labor Costs
SALARIES 7,933,833 7,083,002 7,348,593 6,689,826
RETIREMENT - NORMAL COST 834,737 876,340 860,000 999,041 RETIREMENT - UNFUNDED LIABIlITY 1,682 66,502 64,291 0
HEALTH BENEFITS 811,400 889,000 835,000 881,543
PAYROLL TAXES AND OTHER BENEFITS 193,537 215,711 215,711 243,000 LABOR COSTS 9,775,189 9,130,555 9,323,595 8,813,410
Services , Supplies and Equipment
OUTSIDE SERVICES 677,684 690,883 690,883 1,058,316
RETIREE BENEFITS 38,231 50,320 60,500 78,720
TRAINING AND EDUCATION 20,648 45,000 30,000 45,000
DUES AND MEMBERSHIPS 7,426 9,000 9,000 9,000
EQUIPMENT MAINTENANCE 31,256 40,944 30,000 39,100
5,393 25,000 25,000 35,000
VEHICLE MAINTENANCE AND REPAIRS 95,275 75,000 115,000 100,000 UTILITIES 95,236 92,002 92,002 95,180
SUPPLIES 347,317 355,125 325,000 483,424
TECHNOLOGY AND EQUIPMENT 7,000 7,000 7,000
SHARED SERVICES 30,687
OTHER EXPENDITURES 678
TRANSFERS TO OTHER FUNDS 603,314 783,314 783,314 919,533 SERVICES & SUPPLIES 1,922,457 2,173,588 2,198,386 2,870,273 TOTAL BUDGET 11,697,646 11,304,143 11,521,981 11,683,683 Larkspur payment for Finance/Admin contract
Ross Valley Paramedic Authority Revenue
BUILDING AND GROUNDS MAINTENANCE
11 ATTACHMENT 3
Central Marin Fire Authority Measure C Tax Fund
CENTRAL MARIN FIRE AUTHORITY
MEASURE C WILDFIRE JPA TAX FUND
Description 2021-2022 2022-2023 2022-2023 2023-2024
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE 68,560 84,336 84,336 84,336
REVENUE
Measure C Tax 748,520 751,597 751,597 774,145
Corte Madera Contribution 89,651 89,707 89,707 89,707
Other Revenue 494,353 0 0 0
TOTAL: REVENUE 1,332,523 841,304 841,304 863,852
TOTAL RESOURCES 1,401,083 925,640 925,640 948,188
EXPENDITURES
Labor Costs 187,455 203,739 203,739 219,228
Services, Supplies and Equipment 637,565 1,129,292 637,565 637,565 841,304 1,316,747 841,304 856,793
Net Increase/(Decrease) 15,776 - - 7,059
ENDING BALANCE 84,336 84,336 84,336 91,395
TOTAL: EXPENDITURES AND
TRANSFERS OUT
MEASURE C
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
Measure C Revenue 748,520 751,597 751,597 774,145
Corte Madera Contribution 89,651 89,707 89,707 89,707
Measure C Evacuation Route revenue 474,353
Fire Aside Reimbursement 20,000
REVENUE 1,332,523 841,304 841,304 863,852
EXPENDITURES
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
Labor Costs
SALARIES 153,114 158,124 158,124 170,988
RETIREMENT - NORMAL COST 12,047 12,270 12,270 13,680
HEALTH BENEFITS 20,056 24,245 24,245 25,460
PAYROLL TAXES AND OTHER BENEFITS 2,239 9,100 9,100 9,100 LABOR COSTS 187,455 203,739 203,739 219,228
Services , Supplies and Equipment
VEGETATION MANAGEMENT 1,055,800 630,000 630,000 630,000 DEPARTMENT SUPPLIES 10,468 7,565 7,565 7,565
FIRE VEHICLE 63,024
OTHER
SERVICES & SUPPLIES 1,129,292 637,565 637,565 637,565
TOTAL BUDGET 1,316,747 841,304 841,304 856,793
14 ATTACHMENT 4
Central Marin Fire Authority Insurance Fund
CENTRAL MARIN FIRE AUTHORITY
INSURANCE FUND
Description 2021-2022 2022-2023 2022-2023 2023-2024
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE 736,322 618,402 618,402 709,879
REVENUE
TRANSFERS IN FROM OTHER FUNDS 450,000 650,000 650,000 686,219 TOTAL: REVENUE 450,000 650,000 650,000 686,219
TOTAL RESOURCES 1,186,322 1,268,402 1,268,402 1,396,098
EXPENDITURES
WORKERS' COMPENSATION INSURANCE 167,069 174,148 174,148 192,000 PROPERTY AND LIABILTY INSURANCE 290,485 353,865 339,375 424,219 WORKERS' COMPENSATION CLAIMS 104,605 50,000 35,000 50,000 PROPERTY AND LIABILTY CLAIMS 5,760 20,000 10,000 20,000 TOTAL: EXPENDITURES AND TRANSFERS OUT 567,919 598,013 558,523 686,219 Net Increase/(Decrease) (117,919) 51,987 91,477 -
ENDING BALANCE 618,402 670,389 709,879 709,879
INSURANCE FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
TRANSFERS IN FROM OTHER FUNDS 450,000 650,000 650,000 686,219 REVENUE 450,000 650,000 650,000 686,219
EXPENDITURES
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
WORKERS' COMPENSATION INSURANCE 167,069 174,148 174,148 192,000 PROPERTY AND LIABILTY INSURANCE 290,485 353,865 339,375 424,219 WORKERS' COMPENSATION CLAIMS 104,605 50,000 30,000 50,000 PROPERTY AND LIABILTY CLAIMS 5,760 20,000 10,000 20,000 EXPENDITURES 567,919 598,013 553,523 686,219
TOTAL BUDGET 567,919 598,013 553,523 686,219
15 ATTACHMENT 5
Central Marin Fire Authority Equipment Fund
CENTRAL MARIN FIRE AUTHORITY
EQUIPMENT FUND
Description 2021-2022 2022-2023 2022-2023 2023-2024
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE 173,314 89,133 89,133 37,033
REVENUE
GRANTS 72,236 0 0
TRANSFERS IN FROM OTHER FUNDS 153,314 133,314 133,314 233,314 TOTAL: REVENUE 225,550 133,314 133,314 233,314
TOTAL RESOURCES 398,864 222,447 222,447 270,347
EXPENDITURES
EQUIPMENT 309,731 183,314 185,414 233,314
TOTAL: EXPENDITURES AND TRANSFERS OUT 183,314 309,731 185,414 233,314 Net Increase/(Decrease) (84,181) (50,000) (52,100) -
ENDING BALANCE 89,133 39,133 37,033 37,033
EQUIPMENT FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
GRANTS 72,236
TRANSFERS IN FROM OTHER FUNDS 153,314 133,314 133,314 233,314 REVENUE 225,550 133,314 133,314 233,314
EXPENDITURES
2021-2022 2022-2023 2022-2023 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
RADIOS 306
WASHING MACHINE 4,192
LEASE PAYMENT FOR FIRE ENGINE 153,314 153,314 153,314 153,314 ENGINE EQUIPMENT 79,673
CARDIAC MONITOR 72,246 2,100
HYDRANTS AND HOSES
PROTECTIVE EQUIPMENT 30,000 30,000
VEHICLES 80,000
EXPENDITURES 309,731 183,314 185,414 233,314
TOTAL BUDGET 309,731 183,314 185,414 233,314
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
1 VI.B
REPORT DATE: April 13,2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Ruben Martin, Fire Chief
SUBJECT: Resolution No. 2023/07 Approving a Shared Services Agreement Between the Central Marin Fire Authority and the Regional Marin County Fire Agencies for the Provision of Shared Services of Battalion Chiefs and Authorizing the Authority Executive Manager to Execute the Agreement
RECOMMENDED ACTION:
That the Central Marin Fire Council review and approve a Shared Services Agreement between the Central Marin Fire Authority and the Marin County regional fire agencies (Kentfield Fire Protection District, Marin County Fire Department, Novato Fire Protection District, Ross Valley Fire Department, San Rafael Fire Department, Southern Marin Fire Protection District, and Tiburon Fire Protection District) and authorize the Authority Executive Manager to execute the agreement. The proposed agreement would allow the sharing of personnel (battalion chiefs) across all agencies on an emergency as needed basis in order to maintain operational command and control daily throughout the region and county.
BACKGROUND/DISCUSSION:
At the onset of the COVID-19 pandemic, the fire agencies in the county began to work on a plan that would allow for sharing of personnel across agencies if one or more agencies were impacted with either exposures and/or positive cases. Unfortunately, that concept never materialized due to the complexity of different labor contracts.
In 2022, several fire agencies began to have staffing shortages at the command staff level (Battalion Chiefs) due to several factors that included ongoing COVID-19 infections, workers compensation injuries, and unexpected vacancies. These vacancies either caused a void in command staff for some agencies and caused some command staff members to work up to 21 consecutive days (500+ hours) without a respite.
2 The Fire Chiefs of the Marin County fire agencies (Central Marin Fire Authority, Kentfield Fire Protection District, Marin County Fire Department, Novato Fire Protection District, Ross Valley Fire Department, San Rafael Fire Department, Southern Marin Fire Protection District, and Tiburon Fire Protection District) began having discussions in the spring of 2022 to consider sharing Battalion Chief services on an as-needed basis in order to avoid a reduction in operational command and control for any one agency and/or community. The proposed Shared Services Agreement (SSA) was developed in collaboration with the Marin County Fire Chiefs Association (MCFCA) and the International Association of Firefighters (IAFF), Local 1775 Battalion Chiefs labor representatives. The key components of the SSA are listed below. • Battalion Chiefs will be allowed to work at agencies on a voluntary basis that have signed the SSA on a temporary basis in order to maintain operational command and control. • Overtime costs incurred through the deployment of staff in order to maintain operational command and control will be reimbursed by the agency requiring staffing assistance. • The efficiencies enjoyed through this agreement will allow for improved safety through consistent command and control and greater consistency in maintaining industry standard staffing levels.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
FISCAL IMPACT:
Under this agreement, each agency that has agreed to participate and be responsible for full reimbursement for any overtime costs incurred through the deployment of a shared services Battalion Chief.
OPTIONS:
1. Adopt the proposed resolution as presented, approving the Shared Services Agreement and authorizing the Executive Manager to execute the Agreement.
2. Adopt the proposed resolution with modifications.
3. Take no action at this time and provide further direction to staff.
ATTACHMENTS:
1. Resolution No. 2023/07 with Exhibit A: Agreement of Marin County Regional Fire Agencies for Shared Services of Battalion Chiefs
3 ATTACHMENT 1
Resolution No. 2023/07 with Exhibit A: Agreement of Marin County Regional Fire Agencies for Shared Services of Battalion Chiefs
RESOLUTION NO. 2023/07
A RESOLUTION OF THE FIRE COUNCIL OF THE CENTRAL MARIN FIRE
AUTHORITY APPROVING A SHARED SERVICES AGREEMENT BETWEEN THE
CENTRAL MARIN FIRE AUTHORITY AND THE REGIONAL MARIN COUNTY FIRE
AGENCIES FOR THE PROVISION OF SHARED SERVICES OF BATTALION
CHIEFS AND AUTHORIZING THE AUTHORITY EXECUTIVE MANAGER TO
EXECUTE THE AGREEMENT
WHEREAS, in 2022, several fire agencies in Marin County began to have staffing shortages at the command personne level (Battalion Chief Officers) due to several factors that included ongoing COVID-19 infections, workers compensation injuries, and unexpected vacancies; and
WHEREAS, these vacancies caused voids in the command personnel level leading to some command personnel members to work up to 21 consecutive days (500+ hours) without a respite; and
WHEREAS, to avoid a reduction in operational command and control for any one agency and/or community, the Fire Chiefs of the Marin County regional fire agencies consisting of the Central Marin Fire Authority, Kentfield Fire Protection District, Marin County Fire Department, Novato Fire Protection District, Ross Valley Fire Department, San Rafael Fire Department, Southern Marin Fire Protection District, and Tiburon Fire Protection District began discussions to consider sharing Battalion Chief officer services on an as-needed basis; and
WHEREAS, the Marin County regional fire agencies have a history of cooperation and mutual support; and
WHEREAS, in order to provide enhanced benefits to each agency for emergency responses throughout a unified area the Marin County regional fire agencies began a collaboration with the Marin County Fire Chiefs Association (MCFCA) and the International Association of Firefighters (IAFF), Local 1775 Battalion Chiefs labor representatives and a proposed Shared Services Agreement (SSA) was developed; and WHEREAS, the SSA is authorized by Government Code Sections 54981 and 55632 and 55634; and
WHEREAS, under this SSA, each agency that has agreed to participate and be responsible for full reimbursement for any overtime costs incurred through the deployment of a shared-services Battalion Chief; and
WHEREAS, the Marin County regional fire agencies believe that sharing Battalion Chief officers will lead to the most efficient utilization of participating agencies’ command personnel and resources while improving current levels of fire services within their communities.
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Fire Council of the Central Marin Fire Authority, that the Central Marin Fire Authority approves the SSA between the Central Marin Fire Authority and the Marin County regional fire agencies.
BE IT FURTHER RESOLVED, that the Fire Council of the Central Marin Fire Authority authorize the Central Marin Fire Authority Executive Manager to execute the agreement included as Exhibit A to this resolution.
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly and regularly adopted by the Fire Council of the Central Marin Fire Authority at a regular meeting thereof held on May 11, 2023, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
________________________
Kevin Haroff, Authority Chair
ATTEST:
____________________________
Lorena Barrera, Authority Clerk
AGREEMENT OF MARIN COUNTY REGIONAL
FIRE AGENCIES FOR SHARED SERVICES
OF BATTALION CHIEFS
____________________, 2022
Exhibit A
i
TABLE OF CONTENTS
SECTION 1. TERM OF AGREEMENT ............................................................................................. 2 SECTION 2. NO SEPARATE ENTITY CREATED ............................................................................ 2 SECTION 3. EMPLOYEES OF EACH PARTY.................................................................................. 2 SECTION 4 SERVICES TO BE RENDERED UNDER THIS AGREEMENT......................................... 2 SECTION 5. COMPENSATION FOR SERVICES RENDERED .......................................................... 3 SECTION 6. PERFORMANCE REVIEW........................................................................................... 3 SECTION 7. HEALTH & SAFETY CONCERNS ............................................................................... 5 SECTION 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES ............................................. 6 SECTION 10. HOLD HARMLESS & INDEMNIFICATION .................................................................. 7 SECTION 12. CONFLICT OF INTEREST .......................................................................................... 7 SECTION 13. DISPUTE RESOLUTION PROCESS ............................................................................ 7 SECTION 14. DEFAULT ................................................................................................................... 8 SECTION 15. EQUAL OPPORTUNITY & NON-DISCRIMINATION.................................................... 9 SECTION 16. TERMINATION........................................................................................................... 9 SECTION 17. AMENDMENTS........................................................................................................... 9 SECTION 18. SEVERABILITY.......................................................................................................... 9 SECTION 19. GOVERNING LAW AND VENUE................................................................................. 9 SECTION 20. PARTIES’ REPRESENTATIONS ............................................................................... 10 SECTION 21. HEADINGS............................................................................................................... 10 SECTION 22. CONSENT ................................................................................................................ 10 SECTION 23. DESIGNATED REPRESENTATIVES ......................................................................... 10 SECTION 24. NOTICES.................................................................................................................. 10 SECTION 25. APPENDICES ........................................................................................................... 11 SECTION 26. EXECUTION IN COUNTERPARTS ........................................................................... 11 SECTION 27. EFFECTIVE DATE .................................................................................................... 11 1 AGREEMENT OF MARIN COUNTY REGIONAL
FIRE AGENCIES FOR SHARED SERVICES
OF BATTALION CHIEFS
This Agreement is entered into by and among the undersigned Marin County regional fire agencies for the shared services of their respective battalion chiefs.
RECITALS
A. The undersigned regional fire agencies located within the County of Marin (hereinafter “agencies” or “parties”) each desire to enter into an agreement for the sharing of the operational command services of their respective battalion chiefs.
B. The parties agree that sharing battalion chief officers will lead to the most efficient utilization of participating agencies’ command personnel and resources while improving current levels of fire services within their communities. Sharing battalion chief officer services over a unified operation area constituting the combined jurisdiction of the parties will provide enhanced benefits to each agency for emergency responses throughout this unified area.
C. The parties further agree that for battalion chiefs from other agencies to be available to respond to calls within another agency’s jurisdiction will significantly improve emergency responses, enhance shared training and provide operational command presence and performance that otherwise might not be available at times of major fire events.
D. The undersigned agencies have a history of cooperation and mutual support which lends itself to the sharing of services contemplated under this Agreement.
E. This Agreement is authorized by Government Code Sections 54981 and 55632 which permit the legislative bodies of local agencies to contract with other local agencies for the furnishing of fire protection services and functions within their jurisdiction/territories, as well as by Government Code 55634 providing that all the privileges and immunities from liability, exemptions from laws and rules, and all the pension, relief, disability, workmen’s compensation and all other benefits granted the fire force of any local agency performing its functions within the territorial limits of such local agency shall extend and apply to such fire force performing its function within the territorial limits of any other agency, and while traveling to and from such other local agency under and by virtue of any contract with such other agency entered into under these statutes.
2 AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions set forth below, the parties hereby agree as follows:
SECTION 1. TERM OF AGREEMENT
This Agreement shall commence upon the date all of the undersigned agencies have executed it (the “Effective Date”) and shall continue in full force and effect until a majority of the participating agencies by formal vote determine to terminate it per Section 16 hereof.
SECTION 2. NO SEPARATE ENTITY CREATED
The parties do not intend to create a separate public agency or joint powers authority by entering into this Agreement.
SECTION 3. EMPLOYEES OF EACH PARTY
The employees of each party shall remain exclusively employees of the applicable employing agency (“Sole Employer”). Nothing in this Agreement is intended to change the employment relationship or to establish a joint employment or co-employment relationship. Each party will continue to be responsible for all compensation and benefits provided to its employees. Each party is responsible for the workers’ compensation benefits of its own employees. Nothing in this Agreement shall be construed to alter the terms or conditions of employment for any participating agency’s employees, including, but not limited to, employees’ wages, hours, working conditions, benefits, membership in employee associations, and all rights and duties provided in accordance with each agency’s respective personnel rules, memoranda of understanding, or department or agency policies, and all applicable laws. No party that is not the Sole Employer of an employee may reprimand, suspend, or take any disciplinary action whatsoever against such employee.
Discipline may only be taken against an employee by his or her Sole Employer regardless of the hours the employee may be assigned to the other party (“Receiving Agency”).
SECTION 4. SERVICES TO BE RENDERED UNDER THIS AGREEMENT A. Sharing of Qualified Battalion Chiefs. Subject to the limitations and requirements of the collective bargaining agreement(s) between each Agency and the Union(s) representing their respective Fire Department employees as of the effective date of this Agreement, or as it may be amended from time to time, the participating agencies may assign a qualified Battalion Chief to 3 any station within the combined jurisdiction on a temporary and voluntary basis. However, individual employees may reject an assignment outside their Sole Employer jurisdiction. Any employee who wishes to be assigned outside his or her home agency will be required to complete all training necessary to provide public safety services without a reduction in community or employee safety.
B. Staffing Plan. A staffing plan shall be developed and implemented cooperatively by the participating agencies and Labor representatives. The objective of sharing personnel and the goals of the Staffing Plan are to cover overtime shifts or vacancies in each Agency for Battalion Chief, on a voluntary and as-needed basis. In no event shall personnel deployment cause any participating agency to fall below defined minimum staffing levels; each agency shall continue to be financially responsible for maintaining its own minimum staffing levels.
SECTION 5. COMPENSATION FOR SERVICES RENDERED
The terms and conditions for compensation to the participating agency for services provided under this Agreement are set forth in Appendix “D.” The Agencies agree that when a participating agency acting as a Sole Employer incurs overtime costs due to the assignment of its personnel to another agency pursuant to this Agreement, the Sole Employer shall be reimbursed by the Receiving Agency for the total amount of overtime pay liability incurred by the Sole Employer.
It is understood and agreed that the calculation of overtime pay due to the assignment of personnel to the receiving Agency shall be based upon the regular rate of pay/compensation rates set for such personnel by the Sole Employer, and that the assignment of personnel under this Agreement shall not result in any change in the regular pay/compensation rates for such personnel. The employing agency and/or agencies incurring such overtime costs shall submit an invoice on a quarterly basis to the other agency and/or agencies for reimbursement of such overtime costs, which shall be paid by the other agency within thirty (30) days of receipt.
SECTION 6. PERFORMANCE REVIEW
Each participating agency reserves the right at any time to review the efficacy and performance rendered under this Agreement, and agrees to provide all participating agencies with a summary of the results of its review. All participating agencies agree to cooperate with any and all reasonable requests for information and/or documents related to any such review.
A. All Interests Review Committee
A committee comprised of participating Fire Chiefs and/or their designees shall be established to review and evaluate, quarterly in the first year, and at least bi-annually thereafter, all aspects of this Agreement and the operations hereunder.
4 B. Labor and Labor Agreements
As of the Effective Date of this Agreement, the existing respective collective bargaining agreements for such associations, as may be amended from time to time, shall apply to the shared personnel contemplated by this Agreement, according to the specific collective bargaining agreement(s) in effect between the respective participating agencies and their personnel.
C. Employer / Employee Relationships
i. It is the intent of the parties that each Agency shall remain the Sole Employer of any and all of its employees temporarily assigned to another Agency under the terms of this Agreement.
Employees of the Sole Employer shall continue to receive the rights, privileges and benefits conferred by the Sole Employer at all times that the employee is temporarily assigned to another Agency.
ii. Compensation. No employee of a Sole Employer may receive any compensation (including salary, retirement, leave and other benefits) from another Agency. Compensation shall only be conferred upon the employee by the Sole Employer regardless of the number of hours the employee may be assigned to another Agency.
iii. Retirement System and Benefits. The participating agencies each further represent and warrant that they are contracting agencies of the Public Employees’ Retirement System established by Part 3 of Division 5 of Title 2 of the Government Code (Gov. Code §§ 20000 et seq.) or the Marin County Employees’ Retirement Association (“MCERA”), established pursuant to the County Employees Retirement Law of 1937 (Gov. Code §§ 31450 et seq.), and will remain contracting agencies with such retirement systems throughout the term of this Agreement. The Agencies further warrant that each Agency’s employees who will be assigned to another Agency pursuant to this Agreement are members of the Sole Employer’s retirement system at all times that such members are assigned to another Agency. No employee may accrue any retirement credits or be entitled to any retirement benefits from an agency that is not the employee’s Sole Employer, regardless of how many hours, days, months or years that employee may be assigned to another agency under this Agreement.
iv. Notice to Employees. The parties further represent and warrant that each Sole Employer shall provide a copy of this section or summary of the provisions of this section to each of its employees that may be assigned to another agency under this Agreement within 30 days of the effective date of this Agreement or the employee’s date of hire, whichever comes later. Each Sole Employer shall retain a copy of the notice provided to each employee under this section in a form 5 that bears the signature of the employee with the date of the employee’s signature attesting to receipt of such notice and the understanding of the employee as to his/her rights while being assigned to another agency under this Agreement and the date of the employee’s signature. No Sole Employer shall assign any employee to another agency until the Sole Employer has received a signed copy of this notice from its employee.
v. Rule Violations. In the event the assigned employee violates his/her Sole Employer’s rules, regulations, and/or policies, the shift supervisor regardless of agency will observe and report.
Additionally, the shift supervisor may take action to investigate and report to his/her Sole Employer. The shift supervisor also has the authority to place the employee on administrative leave with pay. However, the authority for reprimanding, suspending, or taking any other disciplinary action shall rest solely with the employee’s Sole Employer.
SECTION 7. HEALTH & SAFETY CONCERNS
If any participating agency’s executive leadership (Fire Chief, City Manager, City Council, Board of Directors) determines that any provisions of this Agreement are violated in a manner that presents a possible or potential danger to the public health and safety of a participating agency, the executive leadership shall notify all participating Fire Chiefs of the alleged violation as soon as possible, both verbally and in writing, with a copy of such notification sent to each designated agency representative.
Violations presenting an immediate danger to the public health and safety shall be corrected immediately by the responsible agency. The participating agency may act immediately to assist with the resolution of such violation and may take any reasonable actions necessary to cure such violation and preserve the health and safety of businesses and residents.
Violations that do not present an immediate danger shall nevertheless be addressed in an expeditious manner. The participating agencies may agree to a reasonable time frame for resolution of the violation, which shall in no event exceed fourteen (14) days after receipt of written notice. If a participating agency fails to correct a violation within the time frame specified herein, any participating agency may take any necessary action to resolve the violation and preserve the health and safety of businesses and residents.
If any agency fails to correct a violation that is identified and noticed according to this section within the applicable time frame, the complainant agency may, in its sole discretion, suspend its participation in this Agreement until such violation(s) has/have been corrected. The decision of the complainant as to the existence of a contract violation and its decision to suspend its participation in the Agreement shall be final, but the recipient of the complaint shall be permitted to present its response either in writing or orally or both for consideration before the suspension of participation under this Agreement.
6 A violation of this Agreement creating a possible or potential danger to the public health and safety as used in this Section 7 must be based upon the violation of a mandatory statutory duty by either Party.
Upon suspension of participation under this Agreement, the Parties shall follow the dispute resolution procedures set forth in Section 13 and shall meet to discuss resolution of the violations and the resumption of the Agreement or termination pursuant to Section 13. If the Parties are unable to successfully resolve a violation, either Party may terminate its participation in the Agreement pursuant to Section 16.
SECTION 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES
This Agreement shall not be construed as or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder as a third-party beneficiary, or for any other cause whatsoever.
SECTION 9. INSURANCE
A. Workers' Compensation Insurance. Each Agency shall provide workers' compensation insurance which covers all employees assigned to any other Agency. All workers' compensation claims shall be filed exclusively with the employee's employer, and each Agency shall remain responsible for its own losses, without any right of subrogation or other recourse against the other participating agencies. Each Agency warrants that it carries adequate workers' compensation insurance which complies with the requirements of the California Workers' Compensation Act.
B. Liability Insurance. Each Agency shall maintain at its sole cost and expense, either through a bona fide program of self-insurance, a risk-sharing joint powers authority or private insurance, or any combination thereof, commercial general liability insurance coverage with minimum limits of One Million Dollars ($1,000,000) per occurrence and Four Million Dollars ($4,000,000) in the aggregate, as well as commercial automobile liability coverage in the amount of One Million Dollars ($ 1,000,000) combined single limit.
C. Other Insurance Requirements. All insurance coverages required of each Agency under this Agreement shall be substantiated with a certificate of insurance and must be signed by the insurer or its representative evidencing such insurance. The general liability policy shall be endorsed naming all undersigned agencies as additional insureds. The certificates of insurance and required endorsement shall be furnished to the other participating agencies prior to the Effective Date of this Agreement. Said policies shall remain in force through the term of this Agreement and shall be written on an occurrence basis only. Nothing herein shall be construed as a limit of any agency's liability, and each agency shall indemnify, defend, and hold harmless the other agency(ies) in accordance with the provisions of Section 10 of this Agreement. Failure to provide and maintain the insurance required by this Agreement will constitute a material breach 7 of the Agreement. In addition to any other remedies, one agency may suspend payment to the other agency for any services provided during the time that insurance was not in effect and until such time as the defaulting Agency provides adequate evidence that it has obtained the required coverage.
SECTION 10. HOLD HARMLESS & INDEMNIFICATION
Each party agrees to defend, indemnify and hold harmless the other, and the other’s officers, agents and employees, against any and all liabilities, injuries or damages caused by the intentional or negligent acts, errors or omissions of its own employees, agents or representatives in connection with their performance and duties under the terms and provisions of this Agreement.
The duty to indemnify and hold harmless shall include the duty defend as set forth in California Code Section 2778. In the event of concurrent negligence or liability of the parties’ employees, liability shall be apportioned between the parties under the doctrine of comparative fault as established under California law.
SECTION 11. THIRD PARTY ACTION NOTIFICATION
Each Agency shall give all other participating agencies prompt notice in writing of any action or suit filed, and prompt notice of any claim made against it, by any person or entity that may result in litigation related in any way to the services performed pursuant to this Agreement.
SECTION 12. CONFLICT OF INTEREST
Each participating agency agrees that it presently has no conflict of interest in, nor shall any conflict of interest be hereinafter acquired, in any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local or federal law.
Each participating agency further warrants that no officer or employee of theirs has influenced or participated in a decision to enter into this Agreement in a manner which would violate applicable law. In the event that any conflict of interest or violation of this section should nevertheless hereafter arise, the conflicted party shall promptly notify the others of the existence of the conflict such that appropriate action may be undertaken immediately.
SECTION 13. DISPUTE RESOLUTION PROCESS
Should any disagreement or dispute between the parties arise concerning interpretation, implementation and/or enforcement of any of the terms or subject matter of this Agreement, the parties shall submit such dispute to mandatory mediation before an agreed-upon mediator, each party involved to pay an equal share of the mediation fees and each involved party to pay its own attorney’s fees and legal costs. Should the involved parties be unable to agree upon a mediator, they shall agree upon a mediation service and shall have that service select a mediator for them.
Should mediation be unsuccessful, then the involved parties each agree that they shall submit 8 their dispute to binding arbitration before a mutually-agreeable arbitrator. If they cannot agree upon an arbitrator, they shall select an arbitration service which shall select an arbitrator for them.
The involved parties each shall pay an equal portion of the arbitration fees and each party shall pay its own attorneys’ fees and legal costs, it hereby being agreed that the arbitrator shall have no authority to award attorneys’ fees or costs to any prevailing party. All parties to this Agreement each hereby expressly waives any and all rights to have disputes under the Agreement decided by court action, court trial, jury trial or any other legal action of any kind or type, other than the mandatory mediation and binding arbitration process specified above. However, in emergency or extraordinary circumstances, parties may seek equitable or injunctive relief to preserve the status quo pending occurrence of the mediation/arbitration process specified above. It is the express intent of all parties hereto to have any and all disputes under the Agreement resolved by the above-specified mediation/arbitration process and in as timely and economical manner as possible.
SECTION 14. DEFAULT
Subject to any extensions of time by mutual consent of the Parties in writing, any failure of a Party to timely perform any material obligation of this Agreement shall constitute an event of default as to that Party, if (i) such defaulting Party does not cure such failure within thirty (30) days following receipt of written notice of default from the other Party, where such failure is of a nature that can be cured within such thirty (30) day period, or (ii) if such failure is not of a nature which can be cured within a thirty (30) day period, the allegedly defaulting Party does not, within said thirty (30) day period, commence substantial efforts to cure such failure or thereafter does not, within a reasonable period of time, prosecute to completion with diligence and continuity the curing of the failure. The time to cure may be extended in writing at the discretion of the Party giving notice. Any notice of default given hereunder shall be served on the other Party and shall specify in detail the nature of the failure(s) in performance which the noticing Party claims constitutes the event of default and the manner in which such default may be satisfactorily cured in accordance with the terms and conditions of this Agreement.
Nothing herein shall prevent a participating agency from acting immediately to address a health and safety concern as described in Section 7.
Failure of a Party to timely cure or commence and diligently prosecute to completion the cure of a material default of this Agreement shall entitle the non-defaulting Party to terminate its participation in this Agreement in accordance with the termination provisions set forth herein and/or to seek an appropriate remedy under Section 13.
9 SECTION 15. EQUAL OPPORTUNITY & NON-DISCRIMINATION
While performing under this Agreement, the Parties and their respective employees shall comply with the equal opportunity, non-discrimination, and anti-harassment provisions of all applicable federal, state, and local laws, statutes, and ordinances. The Parties and their respective employees and agents shall not discriminate or harass on the basis of race, color, national origin, ancestry, religion or creed, sex (including pregnancy, childbirth, breastfeeding or related conditions), gender, gender identity or expression, sexual orientation, marital status, age, physical or mental disability, medical condition, genetic information, or military and veteran status, or any other status protected by law, in any matters related to access to or provision of services or related to employment.
SECTION 16. TERMINATION
Participation under the Agreement by any agency and/or agencies may be terminated upon thirty (30) days written notice to all other participating agencies for any reason or no reason by any participating Agency and/or Agencies. This Agreement may be terminated for cause for default, after attempting to informally resolve the dispute pursuant to Section 13 and providing notice and a reasonable opportunity to cure the default pursuant to Section 14. Where a health and safety concern has been identified pursuant to Section 7, the Agreement may be suspended during the period leading up to termination. This Agreement at any time may be terminated in its entirety by a formal majority vote of all the participating parties.
SECTION 17. AMENDMENTS
This Agreement shall not be amended or modified at any time and in any respect whatsoever except in writing and by Participating Parties/Agencies hereto. Each participating agency agrees that it will make no claim at any time that this Agreement has been orally amended or modified, and each party agrees that no oral waiver, amendment or modification shall be effective for any purpose.
SECTION 18. SEVERABILITY
Should any provision of this Agreement be determined by any court to be illegal or invalid, the validity of the remaining parts, terms or provisions shall not be affected thereby, and said illegal or invalid part, term or provision shall be deemed not to be part of this Agreement.
SECTION 19. GOVERNING LAW AND VENUE
This Agreement is made and entered into within the State of California, and shall in all respects be interpreted, enforced, and governed under the laws of the State of California, with venue 10 agreed to be within the County of Marin. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any Agency and/or Agencies.
SECTION 20. PARTIES’ REPRESENTATIONS
Each participating agency represents and acknowledges that, in executing this Agreement, they do not rely, and have not relied, upon any representation or statement made by any of the other participating agencies’ agents, representatives or attorneys with regard to the subject matter, basis or fact of this Agreement or otherwise.
SECTION 21. HEADINGS
The section headings and titles contained in this Agreement are for convenience and reference only and are not intended to define, limit, or describe the scope of any provision of this Agreement.
SECTION 22. CONSENT
Whenever any consent or approval is required by this Agreement, such consent or approval shall not be unreasonably withheld, conditioned, or delayed, except as otherwise specifically set forth herein.
SECTION 23. DESIGNATED REPRESENTATIVES
Designated representatives from each participating agency will administer this Agreement on its behalf. Each participating agency will identify a primary representative. Changes in designated representatives shall occur by advance written notice to the other party.
SECTION 24. NOTICES
All notices and demands of any kind which a Participating Party/Agency may require or desire to serve on the others in connection with this Agreement must be served in writing either by personal service or by registered or certified mail, return receipt requested, and shall be deposited in the United States Mail, with postage thereon fully prepaid, and addressed to the Parties to be served as set forth in Appendix A hereto. Each Party shall provide the other with verbal and written notice of any change of address as soon as practicable. Notices given by personal delivery or acknowledged shall be effective immediately.
11 SECTION 25. APPENDICES
The following appendices to this Agreement are attached hereto and incorporated by reference as though fully set forth herein:
Appendix A PARTICIPATING AGENCIES
Appendix B EMPLOYEE NOTICE & ACKNOWLEDGEMENT FORM
Appendix C SECTIONS 3, 4 & 5 of AGREEMENT
Appendix D BATTALION CHIEF SHARED STAFFING IMPLEMENTATION PLAN Appendix E ELEMENTS OF INTERAGENCY COMPENSATION
Appendix F TERMS DEFINED
SECTION 26. EXECUTION IN COUNTERPARTS
This Agreement may be executed on behalf of the Parties in one or more counterparts, all of which collectively shall constitute one document and Agreement.
SECTION 27. EFFECTIVE DATE
The effective date of this Agreement is the date it is fully executed by all of the parties’ representatives set forth below.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement as follows:
Central Marin Fire Authority Kentfield Fire Protection District By: By:
Marin County Fire Department Novato Fire Protection District By: By:
12 Ross Valley Fire Department San Rafael Fire Department By: By:
Southern Marin Fire Protection District Tiburon Fire Protection District By: By:
13 APPENDIX A
LIST OF PARTICIPATING AGENCIES
Central Marin Fire Authority Kentfield Fire Protection District Fire Chief Ruben Martin Fire Chief Mark Pomi
342 Tamalpais Drive 1004 Sir Francis Drake Bl
Corte Madera, CA 94925 Kentfield, CA 94904
415-927-5077 415-453-7464
Marin County Fire Department Novato Fire Protection District Fire Chief Jason Weber Fire Chief Bill Tyler
33 Castle Rock Ave 95 Rowland Way
Woodacre, CA 94973 Novato, CA 94945
415-473-6717 415-878-2690
Ross Valley Fire Department San Rafael Fire Department
Fire Chief Jason Weber Fire Chief Darin White
777 San Anselmo Ave 1375 Fifth Street
San Anselmo, CA 94960 San Rafael, CA 94901
415-258-4686 415-485-3304
Southern Marin Fire Protection District Tiburon Fire Protection District Fire Chief Chris Tubbs Fire Chief Rich Pearce
28 Liberty Ship Way Suite 2800 1679 Tiburon Bl
Sausalito, CA 94965 Tiburon, CA 94920
415-388-8182 415-435-7200
14 APPENDIX B
EMPLOYEE NOTICE AND ACKNOWLEDGMENT FORM REGARDING THE
EMPLOYER/EMPLOYEE RELATIONSHIP PROVISIONS OF AGREEMENT FOR
SHARED SERVICES OF BATTALION CHIEFS
WHEREAS, participating Marin County Fire Agencies have entered into an Agreement for shared services of Battalion Chiefs effective ___________________, 2022; and WHEREAS, Sections 3, 4 and 5 of the Agreement require that each participating agency provide a copy of the Agreement, or a summary of its Sections 3, 4, and 5, to each of their respective employees who may be assigned to another party under the Agreement; and WHEREAS, Sections 3, 4 and 5 of the Agreement require that each participating agency retain a copy of the Notice provided to each employee which bears the signature of the employee with the date of the employee’s signature attesting to the receipt of such notice and the understanding of the employee as to his/her rights while being assigned to another party; and WHEREAS, Sections 3, 4 and 5 of the Agreement provide that no participating agency shall assign an employee to another party until it has received a signed copy of this Notice from the employee; and
WHEREAS, this document constitutes the Notice required by Section 6 of the Agreement.
Employee Notice and Acknowledgment of the Relevant Sections of the Agreement:
Sections 3, 4 and 5 of the Agreement are attached hereto in their entirety as Appendix C.
I, the Undersigned, have received, read and understood Appendix C.
By my signature below, I acknowledge, understand, accept and agree to all of the provisions contained in Sections 3, 4 and 5 of the Agreement.
___________________________________ ________________________________ Date Employee
15 APPENDIX C
SECTION 3, 4 & 5 OF THE AGREEMENT
SECTION 3. EMPLOYEES OF EACH PARTY
The employees of each party shall remain exclusively employees of the applicable employing agency (“Sole Employer”). Nothing in this Agreement is intended to change the employment relationship or to establish a joint employment or co-employment relationship. Each party will continue to be responsible for all compensation and benefits provided to its employees. Each party is responsible for the workers’ compensation benefits of its own employees. Nothing in this Agreement shall be construed to alter the terms or conditions of employment for any participating agency’s employees, including, but not limited to, employees’ wages, hours, working conditions, benefits, membership in employee associations, and all rights and duties provided in accordance with each agency’s respective personnel rules, memoranda of understanding, or department or agency policies, and all applicable laws. No party that is not the Sole Employer of an employee may reprimand, suspend, or take any disciplinary action whatsoever against such employee.
Discipline may only be taken against an employee by his or her Sole Employer regardless of the hours the employee may be assigned to the other party (“Receiving Agency”).
SECTION 4. SERVICES TO BE RENDERED UNDER THIS AGREEMENT
1. Sharing of Qualified Battalion Chiefs. Subject to the limitations and requirements of the collective bargaining agreement(s) between each Agency and the Union(s) representing their respective Fire Department employees as of the effective date of this Agreement, or as it may be amended from time to time, the participating agencies may assign a qualified Battalion Chief to any station within the combined jurisdiction on a temporary and voluntary basis. However, individual employees may reject an assignment outside their Sole Employer jurisdiction. Any employee who wishes to be assigned outside his or her home agency will be required to complete all training necessary to provide public safety services without a reduction in community or employee safety.
2. Staffing Plan. A staffing plan shall be developed and implemented cooperatively by the participating agencies and Labor representatives. The objective of sharing personnel and the goals of the Staffing Plan are to cover overtime shifts or vacancies in each Agency for Battalion Chief, on a voluntary and as-needed basis. In no event shall personnel deployment cause any participating agency to fall below defined minimum staffing levels; each agency shall continue to be financially responsible for maintaining its own minimum staffing levels. 16 SECTION 5. COMPENSATION FOR SERVICES RENDERED
The terms and conditions for compensation to the participating agency for services provided under this Agreement are set forth in Appendix “D.” The Agencies agree that when a participating agency acting as a Sole Employer incurs overtime costs due to the assignment of its personnel to another agency pursuant to this Agreement, the Sole Employer shall be reimbursed by the Receiving Agency for the total amount of overtime pay liability incurred by the Sole Employer.
It is understood and agreed that the calculation of overtime pay due to the assignment of personnel to the receiving Agency shall be based upon the regular rate of pay/compensation rates set for such personnel by the Sole Employer, and that the assignment of personnel under this Agreement shall not result in any change in the regular pay/compensation rates for such personnel. The employing agency and/or agencies incurring such overtime costs shall submit an invoice on a quarterly basis to the other agency and/or agencies for reimbursement of such overtime costs, which shall be paid by the other agency within thirty (30) days of receipt. 17 APPENDIX D
PARTICIPATING ASSOCIATIONS’ STAFFING IMPLEMENTATION
PLAN FOR SHARING OF BATTALION CHIEF PERSONNEL
The following document represents the agreed upon terms for staffing and implementation under the Agreement for the sharing of Battalion Chiefs by their respective labor representatives.
The references for this plan are: AGREEMENT BETWEEN PARTICIPATING AGENCIES’ CHIEF OFFICER LABOR GROUP, IAFF LOCAL 1775; PERSONNEL, POLICIES AND
PROCEDURES FOR EACH PARTICIPATING AGENCY
1. Filling of Vacant Overtime Positions
Prior to cross-movement of personnel, all regular overtime hiring will be exhausted per each agency's MOUs and the participating agencies’ policies. Once a position cannot be filled with regular overtime hiring procedures, the vacant position can be filled by cross-agency movement.
All cross-agency movements to fill vacant positions will be on a strictly voluntary basis.
2. Overtime Costs
Each participating agency employee will be paid his or her overtime wage when working a crossagency overtime shift. 18 APPENDIX E
ELEMENTS OF INTERAGENCY COMPENSATION
SALARY BENEFITS INSURANCE
Monthly Salary Retirement Workers Compensation
Educational Incentive Sick Dental Insurance
Holiday Pay Vacation Medical Insurance
FLSA (If Applicable) Retirement Health Savings Account
(If Applicable)
Vision Insurance (If Applicable)
Uniforms LTD Insurance
Longevity (If Applicable)
Deferred Compensation (If
Applicable)
Overtime
19 APPENDIX F
TERMS DEFINED
1. Qualified Battalion Chief shall mean a Battalion Chief who is a full-time individual employed by a participating agency and who has met his or her agency requirements for Battalion Chief or Acting Battalion Chief. They shall have the capability to manage all incident activities, including the development of strategies and tactics and the ordering and release of resources. The individual shall have the authority and responsibility for managing day-to-day activities, conducting incident operations and managing operations within their agency.
2. Total Amount of Overtime Liability shall mean the actual costs used by each agency that make up the total overtime compensation set forth in Appendix E.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
1 VI.C.
REPORT DATE: April 18,2023
MEETING DATE: May 11, 2023
TO: Central Marin Fire Authority Council
FROM: Ruben Martin, Fire Chief
SUBJECT: Resolution No. 2023/08 Authorizing Central Marin Fire Authority to Utilize Corte Madera’s Purchasing Ordinance No. 1004 for the Purchase and Procurement of all Materials, Supplies, Equipment, and Services
RECOMMENDED ACTION:
That the Central Marin Fire Council review and approve Resolution No. 2023/08 authorizing the Central Marin Fire Authority to utilize the Town of Corte Madera’s Purchasing Ordinance No. 1004 for the purchasing and procurement of all Central Marin Fire Authority materials, supplies, equipment, and services.
BACKGROUND/DISCUSSION:
Prior to the creation of the Central Marin Fire Authority (CMFA), both Corte Madera Fire Department and Larkspur Fire Department utilized the independent purchasing policies and procedures that were afforded to each agency by respect of being part of their respective municipality. In 2018, when CMFA was formed through a consolidation of the Corte Madera and Larkspur Fire Departments CMFA began to utilize the services of the Town of Corte Madera’s Finance Department’s policies and procedures to conduct purchasing and/or procurement of goods and services, payroll, disbursement of employee benefits, accounts payable, and accounts receivable.
During our annual financial audit, it was discovered that CMFA never officially adopted a policy for the purchasing and procurement of materials, supplies, equipment, and services. CMFA is currently following Corte Madera Ordinance No. 1004 (Attachment 2) and is requesting to continue to utilize the Corte Madera “Purchasing System” outlined in the Corte Madera Municipal Code Chapter 3.40 and referenced in Corte Madera Ordinance No. 1044 (Attachment 3). 2 ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
FISCAL IMPACT:
None.
OPTIONS:
1. Adopt the attached resolution as presented, authorizing the Central Marin Fire Authority to utilize Corte Madera’s purchasing ordinance No. 1004 and Purchasing System (CM Muni Code Ch. 3.40) for the purchase and procurement of all materials, supplies, equipment, and services.
2. Adopt the attached resolution with modifications.
3. Take no action at this time and provide further direction to staff.
ATTACHMENTS:
1. Resolution No. 2023/08
2. Corte Madera Purchasing Ordinance No. 1004
3. Corte Madera Purchasing Systems Chapter 3.40, Municipal Code 3 ATTACHMENT 1
Resolution No. 2023/08
RESOLUTION NO. 2023/08
A RESOLUTION OF THE FIRE COUNCIL OF THE CENTRAL MARIN FIRE
AUTHORITY AUTHORIZING CENTRAL MARIN FIRE AUTHORITY TO
UTILIZE CORTE MADERA’S PURCHASING ORDINANCE NO. 1004 FOR
THE PURCHASE AND PROCUREMENT OF ALL MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES
WHEREAS, the Central Marin Fire Authority (CMFA) is a Joint Powers Authority (JPA) comprised of the City of Larkspur and the Town of Corte Madera; and
WHEREAS, since its formation in 2018, CMFA has operated as a single agency and has utilized the policies and procedures of the Town of Corte Madera’s Finance Department to conduct business; and
WHEREAS, the purchasing and/or procurement of goods and services, payroll services, disbursement of employee benefits, accounts payable, and accounts receivable services for CMFA are guided by Corte Madera’s Ordinance No. 1004; and WHEREAS, similar to other government municipalities, CMFA receives an Independent Auditor’s Report that includes findings to qualitative aspects of accounting practices, like records and procedures, after an examination is conducted by an auditing company; and
WHEREAS, in the Independent Auditor’s Report for the fiscal year ending June 30, 2022, it was discovered that CMFA lacked an adopted policy for the purchasing and procurement of materials, supplies, equipment, and services; and WHEREAS, a need to change policies and procedures has not been determined and it is the desire of staff to continue the current practices through formal approval by adoption of this resolution.
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Fire Council of the Central Marin Fire Authority, that the Central Marin Fire Authority shall continue to utilize the Town of Corte Madera’s “Purchasing System” outlined in the Corte Madera Municipal Code Chapter 3.40 and referenced in Corte Madera Ordinance No. 1004 for the purchase and procurement of all materials, supplies, equipment, and services.
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly and regularly adopted by the Fire Council of the Central Marin Fire Authority at a regular meeting thereof held on May 11, 2023, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
________________________
Kevin Haroff, Authority Chair
ATTEST:
____________________________
Lorena Barrera, Authority Clerk
6 ATTACHMENT 2
Corte Madera Purchasing Ordinance No. 1004
- - . ·- - - ---------------------------------
ORDINANCE NO. 1004
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF CORTE MADERA (1) ADDING SECTION 2.12.151 TO CHAPTER 2.12 AND AMENDING SECTION 3.46.040 OF CHAPTER
3.46 OF THE TOWN MUNICIPAL CODE TO AUTHORIZE THE TOWN MANAGER TO SETTLE
A CLAIM OR LITIGATION AGAINST THE TOWN PROVIDED THE AMOUNT OF SETTLEMENT IS UNDER $50,000; (2) AMENDING SECTION 3.33.010 OF CHAPTER 3.33 TO ALLOW PUBLIC PROJECTS, AS DEFINED BY STATE LAW, OF UP TO $60,000 TO BE LET BY PURCHASE ORDER, UP TO $200,000 TO BE LET BY INFORMAL BIDDING, AND
DELEGATING TO THE PURCHASING AGENT AND DIRECTOR OF PUBLIC WORKS THE AUTHORITY TO AWARD PUBLIC WORKS CONTRACTS OF UP TO $200,000; (3) AMENDING SECTIONS 3.40.010, 3.40.090, 3.40.110, 3.40.130, AND 3.40.160 OF CHAPTER 3.4 TO ALLOW PURCHASES OF UP TO $10,000 TO BE MADE BY PURCHASE ORDER AND TO
ALLOW THE PURCHASING AGENT TO MAKE PURCHASES BETWEEN THE COST OF $10,000 AND $75,000 BY OPEN MARKET PROCEDURE; AND (4) ADDING SECTIONS
3.40.135 TO REQUIRE A COMPETITIVE PROCESS FOR AWARDING PROFESSIONAL SERVICES CONTRACTS IN AN AMOUNT OVER $75,000 AND 3.40.175 TO ALLOW THE
PURCHASING AGENT TO MODIFY CONTRACTS THAT DO NOT EXCEED THE PURCHASING AGENT'S AWARD AUTHORITY.
WHEREAS, the Town of Corte Madera Municipal Code ("Municipal Code") sections relating to the settling of claims against the Town were last updated in 2003; WHEREAS, currently, the Town Manager lacks the authority to resolve claims on behalf of the Town;
WHEREAS, California Government Code section 935.4 permits a legislative body to authorize an employee to compromise or settle claims and litigation in an amount of up to fifty thousand dollars;
WHEREAS, the Municipal Code sections relating to the Town purchasing system were last updated in 1989;
WHEREAS, the cost of procuring materials, supplies, equipment, and services for the Town has increased significantly since the purchasing system was last updated; WHEREAS, California Public Contract Code section 22032 allows public projects, as defined by the Code, of sixty-thousand dollars or less to be let by negotiated contract or purchase order, of two hundred-thousand dollars or less to be let to contract by informal procedures as specified in state law; and requires public projects of two hundred thousand to be let to contract by formal bidding procedures;
WHEREAS, California Public Contract Code section 22034 permits the Council to delegate to the Town Manager and Public Works Director the authority to award informal contracts of up to two hundred thousand dollars; and
WHEREAS, increasing the authority of the Town Manager and department heads to approve and modify contracts and purchase orders will enable Town staff to work more efficiently on behalf of the residents of Corte Madera.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF CORTE MADERA DOES ORDAIN AS FOLLOWS:
SECTION ONE. Corte Madera Municipal Code Title 2, Chapter 2.12 is amended to add Section
2.12.151 as follows:
1 Section 2.12.151 Claims and Settlements
It shall be the duty of the town manager to collect, settle, compromise, release or dismiss any claim of the Town provided its disposition is not otherwise directed by the town council or by statute, ordinance, resolution, insurance policy or agreement, subject to certain conditions.
(a) The amount shall not exceed fifty thousand dollars per claim, provided if the claim is in litigation, the concurrence of the town counsel or other legal counsel retained by the Town and representing the Town or its officers or employees is obtained; and
(b) If the amount exceeds fifty thousand dollars per claim, the town manager shall recommend settlement or rejection of claims to the council.
SECTION THREE. Corte Madera Municipal Code Title 3, Chapter 3.33 is amended to amend Section 3.33.010; Chapter 3.4 is amended to amend Sections 3.40.010, 3.40.090,
3.40.110, 3.40. i 30, 3.40.160 and 3.40.170, and add new sections 3.40.135 and 3.40.175, and to amend 3.46.040.
Chapter 3.33 - UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES FOR PUBLIC PROJECTS.
3.33.010 - Public Projects.
(a) Public projects as defined by the State of California Uniform Public Construction Cost Accounting Act (Section 22000, et seq. of the Public Contract Code), shall be let according to the provisions of the Public Contract Code, in the following manner:
( 1) Public projects of less than or equal to sixty thousand dollars or higher if state law so provides, may be performed by town employees, by force account, by negotiated contract, or by purchase order.
(2) Public projects of less than or equal to two hundred thousand, or higher if state law so provides, may be let to contract by informal procedures as set forth in Section 22032, et seq. of the Public Contract Code. (3) Except as otherwise provided by state law, public projects of more than two hundred thousand dollars shall be let to contract by formal bidding procedure.
(4) As permitted by Section 22034 of the Public Contract Code, the council authorizes the authority to award informal contracts of up to two hundred thousand dollars to the purchasing agent and public works director. (b) A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code. (c) Where a public project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be mailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with Section 22034 of the Public Contact Code, and/or to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code.
Additional contractors and/or construction trade journals may be noticed at the discretion of the town; provided, however:
(1) If there is no list of qualified contractors maintained by the town for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission. 2 .... ·- . -- ·------------------------
(2) If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. * * * * *
Chapter 3.40 - PURCHASING SYSTEM
3.40.010 - Title of chapter.
This chapter shall be known as the Corte Madera Purchasing Ordinance and shall apply to the purchase of all materials, supplies, equipment and services other than those for public projects as specified in Chapter 3.33 of this Municipal Code.
* * * * *
3.40.090 - Purchases of one thousand one dollars to Ten thousand dollars. (a) Purchases of materials, supplies, equipment and general services over one thousand dollars but not exceeding ten thousand dollars shall be made by purchase order. Except as otherwise provided herein, no purchase order for such purchases shall be issued unless the prior approval of the purchasing agent, a department head, or a designated representative of the purchasing agent has been obtained.
(b) It is preferred but not required that at least three quotations be solicitated and obtained from which the lowest responsible bidder can be selected to effect the purchase of materials, supplies, equipment and services contemplated in this Section 3.40.090.
* * * * *
3.40.110 - Bid policy.
The policy of the town shall be to receive and consider at least three bids on all purchases of materials, supplies, equipment and general services over ten thousand dollars following the "open market procedure" of Section 3.40.160 or the "formal contract procedure" of Section 3.40.170 of this chapter whenever possible.
* * * * *
3.40.130 - Exceptions to bid policy.
Bidding shall not be required under the following conditions:
(a) When the amount of the purchase is not more than ten thousand dollars; (b) When an emergency requires that an order be placed or a purchase be made immediately;
(c) When the purchase can be obtained from only one vendor and no equivalents or alternatives exist;
(d) When the purchase is an expenditure of less than seventy-five thousand dollars for the professional services of engineers, architects, accountants, attorneys, doctors and other professional classes where the town is depending upon the skill, integrity, judgment, and ability of the service; 3 -------------
(e) When purchases are being made through the state of California's cooperative purchasing program;
(f) When pooled purchases with other public agencies are being made.
3.40.135. Professional Services
Purchases of an expenditure of more than seventy-five thousand dollars for the professional services of engineers, architects, accountants, attorneys, doctors and other professional classes, where the town is depending upon the skill, integrity, judgment, and ability of the service, shall be made by a com petitive process determined by the purchasing agent. * * * * *
3.40.160 - Open market procedure.
Purchases of materials, supplies, equipment, and general services having a total estimated value over ten thousand dollars but not more than seventy-five thousand dollars shall be made by the purchasing agent following the "open market procedure" described in this section.
(a) Number of Bids. Open market purchases shall, whenever possible, be based on at least three bids, and shall be awarded by the purchasing agent to the lowest responsible bidder. In the event the utilization of the "open-market procedure" results in the submittal of a lowest, responsible bid over seventy-five thousand dollars, but not more than eighty thousand dollars, the bid shall be awarded to the lowest responsible bidder. In the event the bid of the lowest responsible bidder is more than eighty thousand dollars, all bids shall be rejected by the purchasing agent and the "formal contract procedure" specified in Section 3.40.170 must then be followed.
(b) Notice Inviting Bids. The purchasing agent shall solicit bids by written requests to prosoective vendors, by telephone, or by public notice posted on the Town's website_or by a combination of such notifications. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specifications may be secured, the time and place for submitting bids, and the security required, if any.
(c) W ritten Bids. Sealed written bids shall be submitted to the purchasing agent who shall keep a record of all open market orders and bids for a period of one year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection.
(d) Rejection of bids. In its his or her discretion, the purchasing agent may reject any and all bids presented and solicit new bids pursuant to the procedure hereinabove prescribed. * * "* * *
3.40.170 - Formal contract procedure.
Purchases of materials, supplies, equipment, and general services having a total estimated value over seventy-five thousand dollars shall be by written contract with the lowest responsible bidder. Such written contract shall be entered into only after the following procedures are followed (said procedures are herein called the "formal contract procedures"):
(a) Notice Inviting Bids. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specifications may be secured, the time and place for opening bids, and the security required, if any. 4 (1) Published Notice. Notices inviting bids shall be published at least ten days before the date of opening of the bids. Notices shall be published at least once in a newspaper of general circulation, printed and published in the town, or if there is none, it shall be posted in at least three public places in the tow n that have been designated by ordinance as the places for posting public notices. (2) Bidde rs' List. The purchasing age nt shall also solic it sealed bids from all responsible prospective vendors whose names are on the bidders' list or who have made written request that their names be added thereto, or from such other vendors who are not on the list, but known by the purchasing agent. (3) Bulletin Board. The purchasing agent shall also advertise pending purchases by a notice posted on a public bulletin board at Tow n Hall. (b) Bidders Security. W hen deemed necessary by the purchasing agent, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his/her bid security upon his/her refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless in the latter event the Town is solely responsible for the delay in executing the contract. The tow n council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the town council awards the contract to the next lowest bidder under such circumstances, the amount of the lowest bidder's security shall be applied by the town to the contract price differential between the lowest bid and the second lowest bid, and any excess amount of the security not so applied, shall be returned to the lowest bidder. In the event the lowest responsible bidder fails to execute the contract, and as a result thereof, the tow n council rejects all bids presented and readvertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder. (c) Bid Opening Procedure. Sealed bids shall be submitted to the purchasing agent and shall be identified as "bids" on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty calendar days after the bid opening.
(d) Rejection of Bids. In his or her discretion, the purchasing agent may reject any and all bids presented and readvertise for bids pursuant to the procedure hereinabove prescribed.
(e) Award of Contracts. Except as otherw ise provided herein, contracts shall be aw arded by the town council to the lowest responsible bidder.
(f) Tie Bids. If two or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay or readvertising for bids, the town council may in its discretion accept the one it chooses or accept the lowest bid made by and after negotiation with the tie bidders at the time of the bid opening.
(g) Performance Bonds. The purchasing agent shall have authority to require a performance bond before entering a contract in such amount as the purchasing agent shall find reasonably necessary to protect the best interests of the town. If the purchasing agent requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids.
* * * * *
3.40.175- Modifications to Contracts and Purchase Orders.
The purchasing agent may modify a contract or purchase order, provided that the modification does not change the scope of the character, material or services of the original 5 ------ -- -. -- --------
contract or purchase order and the total amount of the contract or purchase order after the modification is within the purchasing agent's award authority. * * * * *
Chapter 3.46 - CLAIMS AGAINST THE TOWN
3.46.040 - Claim prerequisite to suit.
In accordance with California Government Code Sections 935(b) and 945.6, all claims shall be presented as provided in this section and acted upon by the town council or town manager, as permitted, prior to the filing of any action on such claims and no such action may be maintained by a person who has not filed a claim in accordance with Section 3.46.030.
SECTION FOUR: Severability.
The Town Council hereby declares every section, paragraph, sentence, clause, and phrase is severable. If any section, paragraph, sentence, clause, or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses or phrases.
SECTION FIVE: Inclusion in the Corte Madera Municipal Code.
It is the intention of the Corte: Madera Town Council that the text in Sections one and two be made a part of the Corte Madera Municipal Code and that the text may be renumbered or relettered and the word "Ordinance" may be changed to "Section", "Chapter'', or such other appropriate word or phrase to accomplish this intention.
SECTION SIX: Effective date.
This Ordinance shall go into effect thirty (30) days from its adoption.
SECTION SEVEN: Posting.
The Town Clerk shall cause a summary of this ordinance to be published in the Marin Independent Journal within 5 days prior to passage and within 15 days after passage. ************************
This ordinance was introduced on the 2nd day of February, 2021, and adopted on the 16 th day of February 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Beckman, Casissa, Kunhardt, Lee, Ravasio
- None -
- None -
- None -
APPROVE:
:
~
LI BE< ~A N, MA YOR
A TTErS·T: .. r , : ••• . ,,,,
. ' , ~ '--:,
REBE"GCAVAU I TOWN CLERK
6 13
ATTACHMENT 3
Corte Madera Purchasing Systems Chapter 3.40, Municipal Code Title 3 - REVENUE AND FINANCE
Chapter 3.40 PURCHASING SYSTEM
Corte Madera, California, Municipal Code Created: 2023-02-28 10:33:23 [EST] (Supp. No. 28, 1-23)
Chapter 3.40 PURCHASING SYSTEM
Sections:
3.40.010 Title of chapter.
This chapter shall be known as the Corte Madera Purchasing Ordinance and shall apply to the purchase of all materials, supplies, equipment and services other than those for public projects as specified in Chapter 3.33 of this Municipal Code.
(Ord. 757 § 1 (part), 1989; Ord. No. 1004 , § 3, 2-16-2021)
3.40.020 Purpose of chapter.
In order to establish efficient procedures for the purchase of materials, supplies, equipment and services; to secure for the town materials, supplies, equipment and services at the lowest possible cost commensurate with quality needed; to exercise positive financial control over purchases; to clearly define authority for the purchasing function; and to assure the quality of purchases; a purchasing system is adopted. This chapter is established under Government Code Sections 54201-54205.
(Ord. 757 § 1 (part), 1989)
3.40.030 Centralized purchasing office.
Under the direction of the town manager, there is created a centralized purchasing office which is vested with authority for the purchase of all materials, supplies, equipment and services for all departments, divisions, officers, employees, boards, commissions, committees, subsidiary districts, joint power authorities, and any other agencies or activities under the administrative control of the town, hereinafter referred to collectively as "users." (Ord. 757 § 1 (part), 1989)
3.40.040 Position of purchasing agent.
There is created the position of purchasing agent. The purchasing agent shall be the head and have general supervision of the purchasing office. The duties of purchasing agent may be combined with those of any other office or position. The town manager is hereby appointed as purchasing agent. The town manager may designate a subordinate officer or employee of the town to perform these duties. (Ord. 757 § 1 (part), 1989)
3.40.050 Duties of purchasing agent.
The purchasing agent shall have the authority to:
(a) Supervise and/or purchase or contract for materials, supplies, equipment and services required by the town in accordance with purchasing procedures prescribed by this chapter; Created: 2023-02-28 10:33:23 [EST]
(Supp. No. 28, 1-23)
(b) Supervise and/or negotiate and execute contracts for the purchase of materials, supplies, equipment and services;
(c) Act to procure for the town the needed quality in materials, supplies, equipment and services at the least expense to the town;
(d) Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;
(e) Keep informed of current developments in the field of purchasing, prices, market conditions and new products;
(f) Prescribe and maintain such forms and procedures as are reasonably necessary to the operation of this chapter;
(g) Supervise the inspection of all materials, supplies, equipment and services to ensure conformance with specifications or requirements;
(h) Arrange for the transfer of surplus or unused materials, supplies and equipment within the town organization as needed;
(i) Dispose of obsolete or unusable materials, supplies and equipment; (j) Maintain a bidders' list, vendors' catalog file and records needed for the efficient operation of the purchasing office;
(k) For purchases exempt from bidding, periodically reexamine current vendors' prices as to their competitiveness.
(Ord. 757 § 1 (part), 1989)
3.40.060 Estimates of requirements.
All users shall file with the purchasing agent detailed estimates of their requirements in materials, supplies, equipment and services in such manner, at such time, and for such future periods as the purchasing agent shall prescribe. The requirement for preparing estimates shall in no way prevent any user from filing with the purchasing agent at any time a requisition for any materials, supplies, equipment, or services the need for which was not foreseen when the detailed estimates were filed. (Ord. 757 § 1 (part), 1989)
3.40.070 Requisitions.
All users shall submit requests for materials, supplies, equipment and services to the purchasing agent by standard requisition forms, or by other means as may be established by the purchasing agent. For the purposes and within the limits of moneys appropriated therefor, the purchasing agent may question the propriety of any requisition and may require from the head of the user justification of the quality or quantity requisitioned. (Ord. 757 § 1 (part), 1989)
3.40.080 Purchases of one thousand dollars or less.
Purchases of materials, supplies, equipment and services not exceeding an estimated cost of one thousand dollars may be made by any user, provided, however, there exists, at the time of purchase, sufficient unencumbered moneys in the budget activity(s) against which the purchase is to be charged. Unless otherwise Created: 2023-02-28 10:33:23 [EST]
(Supp. No. 28, 1-23)
directed by the purchasing agent, no user is required to secure the purchasing agent's prior consent to such purchases.
(Ord. 757 § 1 (part), 1989)
3.40.090 Purchases of one thousand one dollars to ten thousand dollars. (a) Purchases of materials, supplies, equipment and general services over one thousand dollars but not exceeding ten thousand dollars shall be made by purchase order. Except as otherwise provided herein, no purchase order for such purchases shall be issued unless the prior approval of the purchasing agent, a department head, or a designated representative of the purchasing agent has been obtained. (b) It is preferred but not required that at least three quotations be solicitated and obtained from which the lowest responsible bidder can be selected to effect the purchase of materials, supplies, equipment and services contemplated in this Section 3.40.090.
(Ord. 757 § 1 (part), 1989; Ord. No. 1004 , § 3, 2-16-2021) Editor's note(s)—Ord. No. 1004 , § 3, adopted Feb. 16, 2021 amended § 3.40.090 and in doing so changed the title of said section from "Purchases of one thousand one dollars to five thousand dollars" to "Purchases of one thousand one dollars to ten thousand dollars," as set out herein.
3.40.100 Encumbrance of moneys.
Except in cases of emergency or in cases where specific authority has been first obtained, the purchasing agent shall not issue any purchase order for materials, supplies, equipment or services unless there exists sufficient unencumbered moneys in the budget activity(s) against which a purchase is to be charged. (Ord. 757 § 1 (part), 1989)
3.40.110. Bid policy.
The policy of the town shall be to receive and consider at least three bids on all purchases of materials, supplies, equipment and general services over ten thousand dollars following the "open market procedure" of Section 3.40.160 or the "formal contract procedure" of Section 3.40.170 of this chapter whenever possible. (Ord. 757 § 1 (part), 1989; Ord. No. 1004 , § 3, 2-16-2021)
3.40.120 Lowest responsible bidder.
For purposes of this chapter, "lowest responsible bidder" shall mean that bidder which best responds in price, quality, service, fitness, or capacity to the particular requirements of the town as determined by the town manager. Price alone shall not be the determining factor but shall be considered along with the other factors including, but not limited to, the ability of the bidder to deliver, availability of parts or service, prior experience with the bidder, and other factors relating to the particular needs of the town for the materials, supplies, equipment or services to be purchased.
(Ord. 757 § 1 (part), 1989)
Created: 2023-02-28 10:33:23 [EST]
(Supp. No. 28, 1-23)
3.40.130 Exceptions to bid policy.
Bidding shall not be required under the following conditions:
(a) When the amount of the purchase is not more than ten thousand dollars; (b) When an emergency requires that an order be placed or a purchase be made immediately; (c) When the purchase can be obtained from only one vendor and no equivalents or alternatives exist; (d) When the purchase is an expenditure of less than seventy-five thousand dollars for the professional services of engineers, architects, accountants, attorneys, doctors and other professional classes where the town is depending upon the skill, integrity, judgment, and ability of the service; (e) When purchases are being made through the state of California's cooperative purchasing program; (f) When pooled purchases with other public agencies are being made. (Ord. 757 § 1 (part), 1989; Ord. No. 1004 , § 3, 2-16-2021)
3.40.135 Professional services.
Purchases of an expenditure of more than seventy-five thousand dollars for the professional services of engineers, architects, accountants, attorneys, doctors and other professional classes, where the town is depending upon the skill, integrity, judgment, and ability of the service, shall be made by a competitive process determined by the purchasing agent.
(Ord. No. 1004 , § 3, 2-16-2021)
3.40.140 Local merchants preference.
The policy of the town shall be to purchase materials, supplies, equipment and services from vendors whose principal place of business is located within the corporate limits (hereinafter sometimes referred to as "local vendors"). To accomplish this policy, the bid amounts of all local vendors who submit bids or quotations otherwise in conformance with this chapter shall be deemed reduced by five percent of said bid amount for purposes of determining whether local vendors' bids are the lowest bid(s) submitted. (Ord. 757 § 1 (part), 1989)
3.40.150 Blanket purchase orders.
The purchasing agent may issue single purchase orders for a term up to a full fiscal year for the receipt of materials, supplies and services under the following conditions:
(a) For all routine and reoccurring maintenance and operating purchases; (b) In instances when only one vendor is available;
(c) When bids have been received and awarded for purchases over an extended term not to exceed a fiscal year.
The town manager may establish a dollar limit per purchase and/or a cumulative dollar limit per blanket purchase order.
(Ord. 757 § 1 (part), 1989)
Created: 2023-02-28 10:33:23 [EST]
(Supp. No. 28, 1-23)
3.40.160 Open market procedure.
Purchases of materials, supplies, equipment, and general services having a total estimated value over ten thousand dollars but not more than seventy-five thousand dollars shall be made by the purchasing agent following the "open market procedure" described in this section.
(a) Number of Bids. Open market purchases shall, whenever possible, be based on at least three bids, and shall be awarded by the purchasing agent to the lowest responsible bidder. In the event the utilization of the "open-market procedure" results in the submittal of a lowest, responsible bid over seventy-five thousand dollars, but not more than eighty thousand dollars, the bid shall be awarded to the lowest responsible bidder. In the event the bid of the lowest responsible bidder is more than eighty thousand dollars, all bids shall be rejected by the purchasing agent and the "formal contract procedure" specified in Section 3.40.170 must then be followed.
(b) Notice Inviting Bids. The purchasing agent shall solicit bids by written requests to prospective vendors, by telephone, or by public notice posted on the town's website or by a combination of such notifications. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specifications may be secured, the time and place for submitting bids, and the security required, if any.
(c) Written Bids. Sealed written bids shall be submitted to the purchasing agent who shall keep a record of all open market orders and bids for a period of one year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection. (d) Rejection of bids. In its his or her discretion, the purchasing agent may reject any and all bids presented and solicit new bids pursuant to the procedure hereinabove prescribed. (Ord. 757 § 1 (part), 1989; Ord. No. 1004 , § 3, 2-16-2021)
3.40.170 Formal contract procedure.
Purchases of materials, supplies, equipment, and general services having a total estimated value over seventy-five thousand dollars shall be by written contract with the lowest responsible bidder. Such written contract shall be entered into only after the following procedures are followed (said procedures are herein called the "formal contract procedures"):
(a) Notice Inviting Bids. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specifications may be secured, the time and place for opening bids, and the security required, if any.
(1) Published Notice. Notices inviting bids shall be published at least ten days before the date of opening of the bids. Notices shall be published at least once in a newspaper of general circulation, printed and published in the town, or if there is none, it shall be posted in at least three public places in the town that have been designated by ordinance as the places for posting public notices.
(2) Bidders' List. The purchasing agent shall also solicit sealed bids from all responsible prospective vendors whose names are on the bidders' list or who have made written request that their names be added thereto, or from such other vendors who are not on the list, but known by the purchasing agent.
(3) Bulletin Board. The purchasing agent shall also advertise pending purchases by a notice posted on a public bulletin board at town hall.
Created: 2023-02-28 10:33:23 [EST]
(Supp. No. 28, 1-23)
(b) Bidders Security. When deemed necessary by the purchasing agent, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his/her bid security upon his/her refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless in the latter event the town is solely responsible for the delay in executing the contract. The town council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the town council awards the contract to the next lowest bidder under such circumstances, the amount of the lowest bidder's security shall be applied by the town to the contract price differential between the lowest bid and the second lowest bid, and any excess amount of the security not so applied, shall be returned to the lowest bidder. In the event the lowest responsible bidder fails to execute the contract, and as a result thereof, the town council rejects all bids presented and readvertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder. (c) Bid Opening Procedure. Sealed bids shall be submitted to the purchasing agent and shall be identified as "bids" on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty calendar days after the bid opening. (d) Rejection of Bids. In his or her discretion, the purchasing agent may reject any and all bids presented and readvertise for bids pursuant to the procedure hereinabove prescribed. (e) Award of Contracts. Except as otherwise provided herein, contracts shall be awarded by the town council to the lowest responsible bidder.
(f) Tie Bids. If two or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay or readvertising for bids, the town council may in its discretion accept the one it chooses or accept the lowest bid made by and after negotiation with the tie bidders at the time of the bid opening. (g) Performance Bonds. The purchasing agent shall have authority to require a performance bond before entering a contract in such amount as the purchasing agent shall find reasonably necessary to protect the best interests of the town. If the purchasing agent requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids. (Ord. 757 § 1 (part), 1989; Ord. No. 1004 , § 3, 2-16-2021)
3.40.175 Modifications to contracts and purchase orders.
The purchasing agent may modify a contract or purchase order, provided that the modification does not change the scope of the character, material or services of the original contract or purchase order and the total amount of the contract or purchase order after the modification is within the purchasing agent's award authority. (Ord. No. 1004 , § 3, 2-16-2021)
3.40.180 Inspection and testing.
The purchasing agent shall inspect materials, supplies and equipment delivered, and to the extent possible, services provided, to determine conformance with the specifications set forth in the order or contract. The purchasing agent shall have the authority to require chemical and physical tests of samples submitted with bids and samples of deliveries, which are necessary to determine quality and conformance with specifications. (Ord. 757 § 1 (part), 1989)
Created: 2023-02-28 10:33:23 [EST]
(Supp. No. 28, 1-23)
3.40.190 Surplus materials, supplies and equipment.
All users shall submit to the purchasing agent, at such times and on such forms as the purchasing agent shall prescribe, reports showing all materials, supplies and equipment which are not longer used or which have become obsolete or worn out. The purchasing agent shall have the authority to transfer the surplus materials, supplies and equipment to other users in lieu of purchasing new and additional stock of the same or similar items. The purchasing agent shall have the authority to dispose of unusable surplus as follows:
(a) By exchange;
(b) By trade-in;
(c) By bid;
(d) By negotiation;
(e) By any other means that would result in some return to the town; (f) By donation to a nonprofit organization;
(g) If worthless, by outright disposal.
(Ord. 757 § 1 (part), 1989)