Agenda — Fire Council - Central Marin Fire Authority, February 8, 2024

CENTRAL MARIN FIRE COUNCIL
Scot Candell, Larkspur Rosa Thomas, Corte Madera
Charles Lee, Corte Madera – Vice Chair Catherine Way, Larkspur

REGULAR MEETING TO BE HELD AT

CENTRAL MARIN POLICE AUTHORITY COMMUNITY ROOM
250 DOHERTY DRIVE, LARKSPUR, CA 94939
THURSDAY, FEBRUARY 8, 2024
AT 6:30PM
or upon conclusion of the CMPA Police Council meeting, whichever is later.

The Central Marin Fire Council will meet in person. Members of the public may attend the meeting in person, or view and participate in the meeting remotely through the following link:
https://us06web.zoom.us/j/99034310040
(No Pre-Registration Needed- Click on Link at Meeting Start Time) You may call in using: 1 (408) 638-0968 (Zoom webinar ID: 990 3431 0040) Or iPhone one-tap: +14086380968,,99034310040#
How to submit public comment remotely:

1. Email [email protected] prior to 4:00PM on the day of the meeting or during the meeting (Comments received prior to that time on the day of the meeting will be distributed to the Fire Council and made available in the online agenda packet).

2. Attending the meeting in-person at the Central Marin Police Authority Community Room, 250 Doherty Drive, Larkspur, CA 94939.

3. Selecting the “Raise Hand” icon during the meeting or dialing *9 if calling in to the meeting.

Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. The Fire Council meeting will not be cancelled if any technical problems occur during the meeting.

Anyone with a disability needing further assistance with public comment should contact the Clerk at least 2 business days before the beginning of the meeting to make alternative arrangements at [email protected] or 415-927-5050. Click here to view or download the full agenda packet.

AGENDA
I. CALL TO ORDER, ROLL CALL
II. OPEN TIME FOR PUBLIC EXPRESSION
Please confine your comments during this portion of the agenda to matters not already on this agenda. The public will be given an opportunity to speak on each agenda item at the time it is called.

III. PRESENTATIONS: None
IV. REPORTS AND COMMENTS
A. COUNCIL MEMBERS
B. MANAGEMENT COMMITTEE
C. CHIEF’S COMMENTS
V. CONSENT CALENDAR
A. Approve Minutes of November 9, 2023 Regular Fire Council Meeting B. Accept the General Fund Revenue and Expenditure Report Through January 31, 2024 C. Acknowledge and File Accounts Payable Checks, October 28, 2023 to January 26, 2024, two checks dated October 26, 2023 and Transfers to Payroll Account, October 28, 2023 through January 26, 2024, and electronic payments to CalPERS VI. BUSINESS ITEMS
A. Consideration and Possible Adoption of Resolution No. 2024/01 Authorizing the Executive Manager to Execute the Lease Purchase Option for a New Pierce Fire Engine from Golden State Fire Apparatus for a Total Estimated Cost of $984,109 Recommendation: that Council adopt the resolution as requested B. Consideration and Possible Adoption of Resolution No. 2024/02 Authorizing the Executive Manager to Execute the Complete Purchase of a New Battalion Chief Command Vehicle from Watsonville Fleet Group for a Total Estimated Cost of $67,908
Recommendation: that Council adopt the resolution as requested C. Consideration and Possible Adoption of Resolution No. 2024/03 Approving Revisions to the Fiscal Year 2023-2024 Budget
Recommendation: that Council adopt the resolution as requested D. Appointment of the Central Marin Fire Council Officers Recommendation: that Council discuss and announce appointments of the Fire Council Chair and Vice Chair
VII. ADJOURNMENT
The next regular meeting of the Central Marin Fire Council is scheduled for Thursday, May 9, 2024.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Central Marin Fire Authority at (415) 927-5050. Notification at least 48 hours prior to the meeting will enable the Authority to make reasonable accommodations to help ensure accessibility to this meeting.

Any writings or documents provided to a majority of the Central Marin Fire Council regarding any item on this Agenda are available during normal business hours, for public inspection at Corte Madera Town Hall, 240 Tamal Vista Boulevard, Suite 110, Corte Madera, CA. Any reports that are provided after the posting of this Agenda and prior to the meeting will be made available at this same location simultaneously as it is provided to the Fire Council.

I certify that this agenda was posted on or before February 5, 2024, in full public view and access at least 72 hours prior to the Fire Council meeting time in accordance with the Brown Act.

Lorena Barrera, Authority Clerk
Central Marin Fire Authority
V.A.
1 MINUTES OF THE REGULAR MEETING
2 OF THE
3 FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY
4 250 DOHERTY DRIVE, LARKSPUR, CA 94939
5 WITH A VIDEOCONFERENCE OPTION FOR MEMBERS OF THE PUBLIC 6 THURSDAY, NOVEMBER 9, 2023
7 AT 6:30 P.M.
8 Or upon conclusion of the CMPA Police Council meeting, whichever is later 9 10 The Central Marin Fire Council will meet in person. Members of the public may attend 11 the meeting in person, or view and participate in the meeting remotely through the 12 following link: https://us06web.zoom.us/j/99034310040 13 (No Pre-Registration Needed- Click on Link at Meeting Start Time) 14 You may call in using: 1 (408) 638-0968 (Zoom webinar ID: 990 3431 0040) 15 Or iPhone one-tap: +14086380968,,99034310040#
16 17 How to submit public comment remotely:
18 1. Email [email protected] prior to 4:00 P.M. on the day of the meeting 19 or during the meeting (Comments received prior to that time on the day of the 20 meeting will be distributed to the Fire Council and made available in the online 21 agenda packet).
22 2. Attending the meeting in-person at the Central Marin Police Authority Community 23 Room, 250 Doherty Drive, Larkspur, CA 94939.
24 3. Selecting the “Raise Hand” icon during the meeting, or dialing *9 if calling in to 25 the meeting.
26 27 Please be advised that those participating in the meeting remotely via Zoom do so at 28 their own risk. The Fire Council meeting will not be cancelled if any technical problems 29 occur during the meeting.
30 31 Anyone with a disability needing further assistance with public comment should contact 32 the Clerk at least 2 business days before the beginning of the meeting to make 33 alternative arrangements at [email protected] or 415-927-5050. Click here to view 34 or download the full agenda packet.
35 36
37 I. CALL TO ORDER, ROLL CALL
38 39 The Regular Meeting of the Fire Council of the Central Marin Fire Authority (CMFA) was 40 called to order at 7:00PM by Vice Chair Charles Lee. 41 42 COUNCIL MEMBERS PRESENT:
43 44 Eli Beckman, Council Member, Town of Corte Madera 45 Charles Lee, Council Vice Chair, Town of Corte Madera 46 Scot Candell, Council Member, City of Larkspur (Alternate in place of Catherine November 9, 2023 Regular Meeting Minutes
2 1 Way)
2 3
4 COUNCIL MEMBERS ABSENT:
5 6 VACANT/Council Member/ City of Larkspur (due to retirement of Kevin Haroff) 7 8 STAFF PRESENT:
9 10 Ruben Martin, Fire Chief
11 Adam Wolff, Corte Madera Town Manager
12 Dan Schwarz, Larkspur City Manager
13 Daria Carrillo, Director of Finance, Town of Corte Madera 14 Tom Bertrand, Authority Counsel
15 Lorena Barrera, Authority Clerk
16 17 II. OPEN TIME FOR PUBLIC EXPRESSION
18 19 Vice Chair Lee opened up the item for public comment. 20 21 No public comments were received from attendees or via email on this item. 22 23 Vice Chair Lee closed public comment and moved on to the next item. 24 25 III. PRESENTATIONS – None
26 27 IV. REPORTS AND COMMENTS
28 The item concerning the Chief’s comments was heard before members of the 29 Management Committee presented reports.
30 31 A. COUNCIL MEMBERS
32 No reports were provided.
33 34 B. MANAGEMENT COMMITTEE
35 No report was provided.
36 37 C. CHIEF’S COMMENTS
38 39 Chief Ruben Martin reported on CMFA’s assistance with the presidential visit from 40 President Joe Biden. He also provided an update on recruitment and the training 41 that new hires are going through. Chief Martin reported on a successful Open 42 House which is held during the annual Oktoberfest. He added some details 43 regarding the public information table that was set up on Oktoberfest to inform the 44 community about the department and their recruitment efforts. Lastly, he reported 45 that the HERos Girl Camp was very successful and acquired a lot of interest. 46 November 9, 2023 Regular Meeting Minutes
3 1 Regarding Marin Wildfire Prevention Authority, Chief Martin announced that the 2 team is still working on fuel reduction and he recognized Todd Lando for all of the 3 work in this effort.
4 5 He also announced that Rachel Kertz, the Central Marin NRG Coordinator, started 6 a program called Prepared and Resilient Communities (PaRC) and the goal is to 7 reach underserved communities like the Spanish-speaking families so that they 8 have disaster preparedness information just like other NRG groups in the area. 9 10
11 V. CONSENT CALENDAR
12 Vice Chair Lee asked if there were public comments or requests from Council or 13 the public for removal of items from the Consent Calendar. 14 15 There were no comments received from online attendees and no comments 16 received by email, and no requests were received from the Council or the public 17 to remove items from the Consent Calendar.
18 19 Vice Chair Lee then called for a vote on the Consent Calendar. 20 21 MOTION: It was M/S/C Beckman/Candell to approve Consent Calendar items V 22 A-D.
23 Roll call vote: 3-0-1 in favor of the motion. (Absent: Way) 24 25 The approved Consent Calendar consisted of the following items:
26 27 A. Approve Minutes of May 11, 2023 Regular Fire Council Meeting 28 29 B. Accept the General Fund Revenue and Expenditure Report Through October 30 2023
31 32 C. Acknowledge and File Accounts Payable Checks, May 2023 through 33 October 31, 2023 and Transfers to Payroll Account, May 2023 through 34 October 31, 2023
35 36 D. Approve Response to Marin County Civil Grand Jury Report Dated June 15, 37 2023: Build More ADUs – An Rx to Increase Marin’s Housing Supply 38 39
40 VI. BUSINESS ITEMS
41 42 A. Presentation and Acceptance of the Central Marin Fire Authority Annual 43 Independent Audit Report for Fiscal Year Ending June 30, 2023 November 9, 2023 Regular Meeting Minutes
4 1 Finance Director Daria Carrillo introduced the item and introduced Auditor Andrew 2 Roth of the PUN Group Accountants and Advisors firm to provide the presentation. 3 4 Mr. Roth presented the audit report and answered questions from the Council. 5 6 Vice Chair Lee opened up the discussion for public comment. 7 8 No public comment was received from attendees or via email regarding this item. 9 10 Vice Chair Lee closed public comment.
11 12 Following further deliberation, Vice Chair Lee called for a motion. 13 14 MOTION: It was M/S/C (Beckman/Candell) to accept the Central Marin Fire 15 Authority Annual Independent Audit Report for Fiscal year Ending June 30, 2023 16 Roll call vote: 3-0-1 in favor of the motion. (Absent: Way) 17 18
19 B. Consideration and Possible Adoption of Resolution No. 2023/09 Approving the 20 Subcontract for Life Support Services Provided by Central Marin Fire Authority to 21 Ross Valley Paramedic Authority from July 01, 2023, to June 30, 2027 22 23 Chief Martin presented the staff report. He provided background on Ross Valley 24 Paramedic Authority and how Corte Madera was served by the agency through a 25 subcontract. He also explained the changes in need for paramedic services that 26 have taken place over the years. With that information, he added details on how 27 the contract renewal takes place. Council members did not have questions on this 28 item.
29 30 Vice Chair Lee opened up the item for public comment. 31 32 No public comments were received from attendees or via email on this item. 33 34 Vice Chair Lee closed the public comment and brought back the item for 35 discussion and a possible motion.
36 37 MOTION: It was M/S/C (Beckman/Candell) to adopt resolution No. 2023/09 38 Roll call vote: 3-0-1 in favor of the motion. (Absent: Way) 39 40 C. Consideration and Possible Adoption of Resolution No. 2023/10 Approving an 41 Agreement with the Marin County Fire Department for 9-1-1 Emergency 42 Communications and Dispatch Services
43 44 Chief Martin presented the staff report. He discussed the changes that took place 45 in the Sheriff’s Department that led to the search for using a different 9-1-1 46 emergency communications system and dispatch services. He also went over the November 9, 2023 Regular Meeting Minutes
5 1 discussions that took place when coming to the agreement presented with the staff 2 report.
3 4 Council Member Candell asked how the costs for each agency were determined. 5 Chief Martin explained that they normally consider either the population size or the 6 number of calls from a single jurisdiction. For the new agreement, it was 7 determined that they would base the costs on CAD (computer-aid dispatch) 8 incidents and population, combined.
9 10 Council Member Candell followed up by asking about the reason the start up cost 11 is so high and why the cost seems to increase $100,000 every year. He asked 12 whether the new system is actually going to be better as it seems a lot more costly. 13 Chief Martin explained that the extra added costs are because the new system is 14 going to need new staff, new licensing and the costs are to cover everything that 15 is needed. Previously with the Sheriff, the staff and licensing were covered by the 16 Sheriff Department. City Manager Dan Schwarz added that the cost model is very 17 scalable and could expand to a larger region if needed. Chief Martin also added 18 that the communication room has the ability to grow. 19 20 Council Member Beckman asked for an example of where CMFA would have been 21 hampered with the operations protocols from the previous system. Chief Martin 22 gave an example of how the CAD system would dispatch units to a location based 23 on the recommendations of the system and how there was an inability for CAD’s 24 to dispatch outside of the protocol. The new system would allow for flexibility in a 25 way that allows thinking outside the box.
26 27 Vice Chair Lee asked if the new system allows for more control. Chief Martin 28 confirmed and stated that the reason a contractor was not used was because they 29 felt the departments should have skin in the game and not allow for an outside 30 agency to make decisions. For that reason, they created an Executive Committee 31 that would have control of the system.
32 33 Vice Chair Lee asked whether there were long-term concerns on how this system 34 would affect the budget. Chief Martin responded that contractual obligations were 35 his biggest concerns when it comes to raises and MOU negotiations. City Manager 36 Dan Schwarz added that the increases cannot really be capped because 37 essentially, the agencies are agreeing to absorb costs associated with agreements 38 the County makes with its employees. The trade off is that County employees are 39 not employees of CMPA or JPA employees. He added that the costs can be seen 40 as dollars coming from the general fund and these dollars are paying for needs of 41 the operation of CMFA.
42 43 Vice Chair Lee asked how the managers feel about this agreement. City Manager 44 Dan Schwarz stated that the reactions have basically been the same and there is 45 acceptance of the reality of needing the dispatch services and an understanding November 9, 2023 Regular Meeting Minutes
6 1 of how the needs came about. Town Manager Adam Wolff agreed and added that 2 he trusts the recommendation of Chief Martin.
3 4 Vice Chair Lee opened up the item for public comment. 5 6 No public comments were received from attendees or via email on this item. 7 8 Vice Chair Lee closed the public comment and brought back the item for 9 discussion and a possible motion.
10 11 MOTION: It was M/S/C (Lee/Beckman) to adopt Resolution No. 2023/10 and 12 support the Chief’s recommendation.
13 Roll call vote: 3-0-1 in favor of the motion. (Absent: Way) 14 15 B. Consideration and Possible Adoption of Resolution No. 2023/11 Establishing 16 Dates and Times for the Regular Meetings of the Fire Council of the Central Marin 17 Fire Authority for 2024
18 19 Fire Chief Ruben Martin presented the report and stated that Council is asked to 20 confirm the upcoming 2024 calendar. The meetings mirror Central Marin Police 21 Authority Police Council meetings and would begin at 6:30pm or upon conclusion 22 of the Police Council meeting, whichever is later, and the schedule for that is February 8
th
, May 9th, August 8th and November 14
th 23 .
24 25 Vice Chair Lee asked for questions from the Council. No questions were given. 26 27 Vice Chair Lee opened up the item for public comment. 28 29 No public comments were received from attendees or via email on this item. 30 31 Vice Chair Lee closed public comment and brought back the item for discussion 32 and a possible motion.
33 34 MOTION: It was M/S/C (Way/Ravasio) to adopt Resolution No. 2023/11. 35 36 Roll call vote: 3-0-1 in favor of the motion. (Absent: Way) 37 38
39 V. ADJOURNMENT
40 41 Vice Chair Lee adjourned the Council Meeting at 7:57PM to the next regular 42 meeting scheduled for February 8, 2024.
43 1
V.B.

CENTRAL MARIN FIRE COUNCIL

STAFF REPORT
REPORT DATE: January 29, 2024
MEETING DATE: February 8, 2024
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: January 2024 General Fund Revenue and Expenditure Report        
RECOMMENDED ACTION:

That the Fire Council accept the Revenue and Expenditure Report for the period ending January 31, 2024.

BACKGROUND/DISCUSSION:

The attached revenue and expenditure report is as of January 31, 2024, and reflects financial activity transacted during 58% of the budget year. The report was prepared on January 29, 2024, but no additional transactions will be recorded for the remainder of the month of January. This report includes the General Fund and the Measure C Fire Tax Fund.

This reports shows revenue and expenditures by major category. Total activity for the previous year and the activity through January 2024 as well as the budget and activity through January 2024. The numbers for the previous year are the audited actuals for 2022-2023.

GENERAL FUND
Revenue:

The General Fund receives nearly all of its revenue from contributions from the two member agencies, the City of Larkspur and the Town of Corte Madera. Each member agency pays 50% of the member contributions and makes payments on a quarterly basis. Payments are made in advance of each 2 quarter. As expected, revenue from member contributions is at 75%.

Total revenue is $462,638, or 5.5% more than last year at this time.

Total revenue is at 76% of budgeted, compared to 71% last year at this time. Please note the following:
• State revenue is $259,729, or 53%, less than last year at this time. The State reimburses the Fire Authority for out of county response. The Fire Authority responded to fewer out of county incidents in the current year than in the previous year. The Fire Authority expects to be reimbursed for approximately $15,000 in the current year in addition to the revenue shown on the report.
• Permits and Fee revenue is $6,490, or 9.7%, greater than last year at this time. Permit revenue is collected as permits are issued.
• Member contributions are $712,468 or 9.2%, greater than the amount received last year at the same time due to the increase in the required member contributions as compared to the previous year
• Other revenue is $20,983, or 32%, less than last year at this time, due mainly to a timing difference in revenue received from Ross Valley Paramedic Authority (RVPA) for engine reimbursement.

Expenditures:

Total expenditures are $99,056, or 1.5%, lessthan last year at this time, and are at 54% of the budgeted amount compared to 56% last year at the same time. Please notice the following:

Salaries are $202,619 or 4.6%, less than last year at this time, but are at 62% of the budgeted amount with 58% of the year elapsed. Included in this total is overtime pay, which is $23,814 less than last year at this time, but is $137,160 over the budgeted amount for the year. An increase of $418,119 in the overtime budget, with a corresponding increase in State reimbursement and RVPA revenue, is requested in a separate item on the Fire Council meeting agenda. If the budget revision is approved, salaries to date will be at 59%, the approximate percentage expected at this time.

Retirement expenditures are $41,890, or 8.5%, less than the amount at the same time last year. The decrease is mainly due to no unfunded liability payment to CalPERS being required in the current year. In the previous year, a payment of $62,137 for Two Years Additional Service Credit granted to a former employee was made.

Other benefits have increased by $22,611, or 3.6%, compared to last year as a result of increased medical insurance costs.

Retiree Benefits are $48,390, or 160%, more than last year at this time. There are currently 5 retirees eligible for retiree benefits as compared to 2 retirees last year at this time.

Outside Services are $55,582 less than last year at this time, mainly as a result in a timing difference in payment for dispatch services.

Supplies have increased by $89,642, or 53% due to purchases of hydrants, hoses and protective uniforms and equipment. The Adopted Budget was increased in anticipation of these purchases. The 3 supplies budget is at 53% of budget, the approximate amount expected at this time.

Other Expenditures have increased by $17,061. This represents payment to Kentfield Fire District for shared services.

Overall, expenditures are as expected.

MEASURE C FIRE TAX
Revenue:

The Measure C Fire Tax Fund was established to record revenue and expenditures associated with the Marin Wildfire Prevention Authority parcel tax approved by the voters in 2020.

Nearly all of this fund’s revenue is Measure C tax revenue, which is collected through property tax payments. The Fire Authority has not received any revenue this year to date. The first apportionment of 55% of annual revenue is expected to be received shortly.

Expenditures:

Total expenditures to date are $62,896, or 13%, more than last year at this time and are at 65% of the annual budget. The ending balance in this fund as of June 30, 2023 was $191,482. Some of this balance has been spent this year on fire mitigation projects.

FISCAL IMPACT:

There is no fiscal impact associated with this report.

ENVIRONMENTAL IMPACT:

This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).

OPTIONS:

1. Accept the report as presented.

2. Take no action at this time and provide further direction to staff.

ATTACHMENTS:

1. Budget Comparison Report, Fund 70, General Fund

2. Budget Comparison Report, Fund 75, Measure C Fund
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 4 ATTACHMENT 1
Budget Comparison Report, Fund 70, General Fund
Budget Comparison Report
2022-2023
Total Activity
2022-2023
YTD Activity
Through
January 31,
2023
Percentage
Received /
Expended
2023-2024
Adopted
Budget
2023-2024
YTD Activity
Through
January 31,
2024
Percentage
Received /
Expended
SubCategory
Fund: 70 - CENTRAL MARIN FIRE AUTHORITY GENERAL FUND
Revenue
430 - PERMITS AND FEES 145,962 67,083 45.96% 154,000 73,573 47.77% 431 - COST RECOVERY 4,748 3,056 64.36% 00 0.00%
452 - INTEREST 41,916 10,214 24.37% 20,000 4,221 21.10% 460 - STATE REVENUE 524,750 487,514 92.90% 0 260,216
481 - MEMBER CONTRIBUTIONS 10,912,992 7,776,017 71.25% 11,317,980 8,488,485 75.00% 490 - OTHER REVENUE 201,884 66,437 32.91% 191,704 45,454 23.71% Total Revenue: 11,832,252 8,410,321 71.08% 11,683,684 8,871,949 75.93% Expense
600 - SALARIES 7,591,940 4,374,116 57.62% 6,689,826 4,171,497 62.36% 601 - RETIREMENT 913,786 557,904 61.05% 999,041 516,015 51.65% 602 - OTHER BENEFITS 1,069,775 631,023 58.99% 1,124,543 653,634 58.12% 603 - RETIREE BENEFITS 59,870 30,330 50.66% 78,720 69,276 88.00% 611 - OUTSIDE SERVICES 716,017 507,613 70.89% 1,058,316 452,031 42.71% 612 - TRAINING, EDUCATION, MEETINGS 34,748 10,069 28.98% 45,000 18,625 41.39% 613 - DUES AND SUBSCRIPTIONS 8,435 4,681 55.49% 9,000 4,995 55.50% 614 - EQUIPMENT MAINTENANCE 33,473 11,524 34.43% 39,100 28,743 73.51% 18,063 14,352

79.45%
35,000 21,437

61.25%
616 - VEHICLE MAINTENANCE 119,465 35,658 29.85% 100,000 44,508 44.51% 620 - UTILITIES 112,124 62,261 55.53% 95,180 53,118 55.81% 630 - SUPPLIES 343,180 168,060 48.97% 483,425 257,702 53.31% 651 - EQUIPMENT 105 105 100.00% 7,000 0 0.00%
670 - TRANSFERS OUT 428,802 0 0.00% 919,533 0 0.00%
680 - OTHER EXPENDITURES 77,354 0 0.00% 0 17,061
Total Expense: 11,527,133 6,407,696 55.59% 11,683,684 6,308,640 54.00% 305,119 2,002,625 0 2,563,309
615 - BUILDING AND GROUNDS

MAINTENANCE
Total Fund: 70 - CENTRAL MARIN FIRE
AUTHORITY GENERAL FUND:
6 ATTACHMENT 2
Budget Comparison Report, Fund 75, Measure C Fund
2022-2023
Total Activity
2022-2023
YTD Activity
Through
January 31,
2023
Percentage
Received /
Expended
2023-2024
Adopted
Budget
2023-2024
YTD Activity
Through
January 31,
2024
Percentage
Received /
Expended
SubCategory
Fund: 75 - MEASURE C FIRE TAX FUND - CENTRAL MARIN FIRE AUTHORITY Revenue
400 - PROPERTY TAX 766,669 419,901 54.77% 774,145 0 0.00% 91,828 0 0.00% 89,707 0 0.00%
490 - OTHER REVENUE 407,062 0 0.00% 0 0 0.00%
Total Revenue: 1,265,560 419,901 33.18% 863,852 0 0.00% Expense
600 - SALARIES 161,729 89,196 55.15% 170,988 105,982 61.98% 601 - RETIREMENT 11,207 5,869 52.37% 13,680 7,677 56.12% 602 - OTHER BENEFITS 27,030 14,254 52.73% 34,560 18,217 52.71% 611 - OUTSIDE SERVICES 916,752 386,846 42.20% 630,000 425,700 67.57% 630 - SUPPLIES 41,696 0 0.00% 7,565 1,486 19.64%
Total Expense: 1,158,414 496,166 42.83% 856,793 559,062 65.25% 107,146 -76,264 7,059 -559,062
481 - MEMBER

CONTRIBUTIONS
Total Fund: 75 - MEASURE C
FIRE TAX FUND:
1 V.C.

CENTRAL MARIN FIRE COUNCIL

STAFF REPORT
REPORT DATE: January 26, 2024
MEETING DATE: February 8, 2024
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: Accounts Payable Checks, October 28, 2023 to January 26, 2024, two checks dated October 26, 2023 and Transfers to Payroll Account, October 28, 2023 through January 26, 2024, and electronic payments to CalPERS
       
RECOMMENDED ACTION:

Acknowledge and file: 1) checks numbers 23010 to 23168 for a total of $693,269.83, 2) transfers to the payroll account in the amount of $2,597,496.03, and 3) electronic payments to CalPERS for health benefits in the amount of $9,885.50.

BACKGROUND/DISCUSSION:

The attached Check Report was produced from the Town of Corte Madera’s financial system. It includes all checks issued from the Town’s Bank of Marin operating account during the period October 28, 2023 through January 26, 2023 on behalf of Central Marin Fire Authority. Also included are two checks dated October 26, 2023 which were not included on the last check report given to the Fire Council.

The Bank of Marin operating account is a pooled account for the day-to-day operations of both the Town of Corte Madera and the Central Marin Fire Authority. The finances of the two separate entities are segregated within the Town’s financial system. Checks issued on behalf of Central Marin Fire Authority include the Central Marin Fire Authority’s name and logo and have a separate numbering system from that of the Town. On occasion, a check will be written for services or goods incurred by both the Town and Central Marin Fire Authority on the Town’s check stock, resulting in checks with a different numbering system appearing on the check report. 2 In addition to the operating account, the Town maintains a payroll account at Bank of Marin. This account is for payroll transactions only. All payroll items are paid through the payroll account, including direct deposit payments to employees, state and federal tax payments, CalPERS payments for retirement and medical insurance and other payroll related items. Many of the payments are made electronically.

For the period October 28, 2023 through January 26, 2024, $2,597,496.03 was transferred from the operating account to the payroll account for payroll related expenditures.

Payments to CalPERS health benefits for items not paid through the payroll account in the amount of $9,885.50 were made via electronic debit.

FISCAL IMPACT:

There is no fiscal impact associated with this report.

ENVIRONMENTAL IMPACT:

This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).

OPTIONS:

1. Accept the check listing as presented.

2. Take no action at this time and provide further direction to staff.

ATTACHMENTS:

1. Check Report, check numbers 23010 through 23168.

THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 3 ATTACHMENT 1
Check Report, check numbers 23010 through 23168
Check Report
Corte Madera, CA By Check Number
Date Range: 10/26/2023 - 01/26/2024
... . ... . ·•
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: AP Bank-AP Bank
msOOlcm MSA DENTAL POOL 10/26/2023 Regular 0.00 469.08 23010 110023 BENEFIT Invoice 10/26/2023 11/2023 BENEFITS 0.00 469.08 vi099cm VISION SERVICE PLAN (CA) 10/26/2023 Regular 0.00 44.49 23011 11[2023 BENEFIT Invoice 10/26/2023 11/2023 BENEFITS 0.00 44.49 beOOlcm BENEFIT TRUST COMPANY 11/02/2023 Regular 0.00 553.80 23012 INV103023 Invoice 11/02/2023 FIRE DEPT OPES 0.00 553.80 ma550cm MARIN MUNICIPAL WATER DISTRICT 11/02/2023 Regular 0.00 1,044.72 23013 107103 101023 Invoice 11/02/2023 UTILITIES- WATER 0.00 505.27 146154 101223 Invoice 11/02/2023 UTILITIES - WATER 0.00 486.14 34 7913 101223 Invoice 11/02/2023 UTILITIES - WATER 0.00 53.31 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 11/02/2023 Regular 0.00 415.00 23014 NOV 2023 Invoice 11/02/2023 OTHER EMPLOYEE BENEFITS 0.00 415.00 ch250cm WEX BANK 11/02/2023 Regular 0.00 1,986.82 23015 92586290 Invoice 11/02/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 1,986.82 abOOlcm ABLE TIRE & BRAKE 11/09/2023 Regular 0.00 38.80 23016 675676 Invoice 11/09/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 38.80 al002cm HENRY ESCOBAR 11/09/2023 Regular 0.00 98,500.00 23017 2345 Invoice 11/09/2023 VEGETATION MGMT SPECALISTS 0.00 2,400.00 2357 Invoice 11/09/2023 VEGETATION MGMT SPECALISTS 0.00 24,400.00 2371 Invoice 11/09/2023 VEGETATION MGMT SPECALISTS 0.00 22,800.00 2372 Invoice 11/09/2023 VEGETATION MGMT SPECALISTS 0.00 12,900.00 2382 Invoice 11/09/2023 VEGETATION MGMT SPECALISTS 0.00 10,600.00 2383 Invoice 11/09/2023 VEGETATION MGMT SPECALISTS 0.00 25,400.00 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 11/09/2023 Regular 0.00 12.00 23018 2451 Invoice 11/09/2023 BUILDING SUPPLIES 0.00 12.00
ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 11/09/2023 Regular 0.00 19,095.62 23019 BCJPIA-2Q24-000 Invoice 11/09/2023 WORKERS COMPENSATION CLAIMS 0.00 19,095.62 bo105cm BOUND TREE MEDICAL, LLC 11/09/2023 Regular 0.00 4,366.96 23020 85127260 Invoice 11/09/2023 MEDICAL SUPPLIES 0.00 98.36 85128884 Invoice 11/09/2023 MEDICAL SUPPLIES 0.00 349.86 85130707 Invoice 11/09/2023 MEDICAL SUPPLIES 0.00 3,918.74 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030l 11/09/2023 Regular 0.00 751.91 23021 Q~9fill 1Q!J23 Invoice 11/09/2023 UTILITIES - INTENET 0.00 751.91 coOOlcm CORPORATE PAYMENT SYSTEMS 11/09/2023 Regular 0.00 14,838.34 23023 10L14L2QU STM Invoice 11/09/2023 10/14/2023 STMT 0.00 14,838.34 diOOlcm DIEGO TRUCK REPAIR, INC. 11/09/2023 Regular 0.00 14,167.91 23024 67517 Invoice 11/09/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 7,804.23 67720 Invoice 11/09/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 6,010.16 67756 Invoice 11/09/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 353.52 em989cm EMPLOYMENT DEVELOPMENT DEPARTMENT 11/09/2023 Regular 0.00 4,019.00 23025 L1323144784 Invoice 11/09/2023 UNEMPLOYMENT INSURANCE 0.00 4,019.00 fi045cm FISHMAN SUPPLY CO. (FIRE-7762) 11/09/2023 Regular 0.00 149.93 23026 1/26/2024 3:02:01 PM Page 1 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 1422575 Invoice 11/09/2023 JANITORIAL SUPPLIES 0.00 149.93 ji101cm JIM CORBET'S ACE HARDWARE 11/09/2023 Regular 0.00 36.8S 23027 699793 Invoice 11/09/2023 BUILDING MAINTENANCE - OTHER 0.00 15.27 699931 Invoice 11/09/2023 BUILDING SUPPLIES 0.00 19.6S
699958 Invoice 11/09/2023 BUILDING SUPPLIES 0.00 1.93
ln07Scm L.N. CURTIS & SONS 11/09/2023 Regular 0.00 67S.54 23028 INV758063 Invoice 11/09/2023 PROTECTIVE UNIFORMS AND EQUIP MEN 0.00 463.91 INV759227 Invoice 11/09/2023 CLOTHING/DAILY UNIFORMS 0.00 211.63 pa176cm PACIFIC GAS & ELECTRIC 11/09/2023 Regular 0.00 2,456.15 23029 19392773Ql-6 10 Invoice 11/09/2023 UTILITIES - ELECTRICITY 0.00 2,456.15 ri003cm RICOH USA, INC. 11/09/2023 Regular 0.00 212.18 23030 107706461 Invoice 11/09/2023 PRIVATE CONTRACTUAL SERVICES 0.00 212.18 pu200cm THE PUN GROUP, LLP 11/09/2023 Regular 0.00 8,925.00 23031 114161 Invoice 11/09/2023 OUTSIDE SERVICES -ACCOUNTING/AUDIT 0.00 8,925.00 beOOlcm BENEFIT TRUST COMPANY 11/16/2023 Regular 0.00 S53.80 23032 INV111323 Invoice 11/16/2023 FIRE DEPT OPEB 0.00 553.80 col6Scm COMCAST - FIRE DEPT 0208565, 0055313, 030L 11/16/2023 Regular 0.00 123.65 23033 0055313 110223 Invoice 11/16/2023 UTILITIES - INTENET 0.00 123.6S ai560cm AIRGAS 11/22/2023 Regular 0.00 4S3.02 23034
5503513782 Invoice 11/22/2023 MEDICAL SUPPLIES 0.00 453.02 al200cm ALLSTAR FIRE EQUIPMENT, INC. 11/22/2023 Regular 0.00 340.00 23035 251375 Invoice 11/22/2023 OTHER EQUIPMENT/MAINTENANCE REPA 0.00 340.00 at075cm AT & T -CALNET3 11/22/2023 Regular 0.00 2,443.00 23036 000020770035 Invoice 11/22/2023 UTILITIES - TELEPHONE 0.00 167.62 000020770383 Invoice 11/22/2023 UTILITIES - TELEPHONE 0.00 2,275.38 at004cm AT&T MOBILITY- 287293876016 11/22/2023 Regular 0.00 948.02 23037 293876016X1110 Invoice 11/22/2023 UTILITIES - TELEPHONE 0.00 948.02 be0S3cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 11/22/2023 Regular 0.00 3,825.00 23038 42441 Invoice 11/22/2023 GENERAL LEGAL COUNSEL 0.00 3,825.00 bolOScm BOUND TREE MEDICAL, LLC 11/22/2023 Regular 0.00 3,382.95 23039 85134572 Invoice 11/22/2023 MEDICAL SUPPLIES 0.00 2,455.50 85145211 Invoice 11/22/2023 MEDICAL SUPPLIES 0.00 112.45 85146667 Invoice 11/22/2023 MEDICAL SUPPLIES 0.00 815.00 co655cm COMPUTER COURAGE INC 11/22/2023 Regular 0.00 1,200.00 23040 54608 Invoice 11/22/2023 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,200.00 fiOOlcm FITNESS SF MARIN 11/22/2023 Regular 0.00 250.00 23041 203 Invoice 11/22/2023 OTHER EMPLOYEE BENEFITS 0.00 250.00 go03lcm GOLDEN STATE EMERGENCY 11/22/2023 Regular 0.00 1,147.79 23042 8WI000797 Invoice 11/22/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 1,147.79 pr068cm HEATHER PRICE FAIR 11/22/2023 Regular 0.00 2,500.00 23043 INV103123 Invoice 11/22/2023 OTHER CONTRACT SERVICES 0.00 2,500.00 jilOlcm JIM CORBET'S ACE HARDWARE 11/22/2023 Regular 0.00 92.8S 23044 699934 Invoice 11/22/2023 MISCELLANEOUS SUPPLIES 0.00 36.02 699976 Invoice 11/22/2023 BUILDING MAINTENANCE - OTHER 0.00 31.80 699986 Invoice 11/22/2023 JANITORIAL SUPPLIES 0.00 25.03 ln075cm L.N. CURTIS & SONS 11/22/2023 Regular 0.00 8S0.20 23045 1/26/2024 3:02:01 f'M Page 2 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount INV761801 Invoice 11/22/ 2023 TECHNICAL RESCUE SUPPLIES 0.00 850.20 ma550cm MARIN MUNICIPAL WATER DISTRICT 11/22/2023 Regular 0.00 401.20 23046 177547 101323 Invoice 11/22/2023 UTILITIES- WATER 0.00 95.66 1Z9110 101323 Invoice 11/22/2023 UTILITIES- WATER 0.00 305.54 pa026c MEAGHAN PANG 11/22/2023 Regular 0.00 32.75 23047 R37363 Invoice 11/22/2023 MEETINGS AND TRAVEL 0.00 32.75 no045cm NICK BARBIERI TRUCKING, LLC 11/22/2023 Regular 0.00 1,742.85 23048 0069625-IN Invoice 11/22/2023 FIRE DEPT FUEL 0.00 1,742.85 ra002cm RACHEL KERTZ CONSULTING, LLC 11/22/2023 Regular 0.00 5,400.00 23050 11122023 Invoice 11/22/2023 NEIGHBORHOOD RESPONSE GROUP 0.00 5,400.00 ri003cm RICOH USA, INC. 11/22/2023 Regular 0.00 11.03 23051 5068365683 Invoice 11/22/2023 PRIVATE CONTRACTUAL SERVICES 0.00 11.03 taOOlcm TARGETSOLUTIONS 11/22/2023 Regular 0.00 7,710.00 23052 INV84634 Invoice 11/22/2023 MA NANG EM ENT INFO SYSTEMS/COM PU 0.00 7,710.00 ve002cm VERIZON WIRELESS - 670722771-00004 11/22/2023 Regular 0.00 1,002.38 23053 9948490992 Invoice 11/22/2023 MANANGEMENT INFO SYSTEMS/COM PU 0.00 1,002.38 wilOlcm WITMER PUBLIC GROUP, INC 11/22/2023 Regular 0.00 726.60 23054 INV308226 Invoice 11/22/2023 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 726.60 beOOlcm BENEFIT TRUST COMPANY 11/30/2023 Regular 0.00 553.80 23055 INV112723 Invoice 11/30/2023 FIRE DEPT OPEB 0.00 553.80 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 11/30/2023 Regular 0.00 7,661.25 23056 42573 Invoice 11/30/2023 GENERAL LEGAL COUNSEL 0.00 7,661.25 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 11/30/2023 Regular 0.00 751.91 23057 0199613 111323 Invoice 11/30/2023 UTILITIES - INTENET 0.00 751.91 coOOlcm CORPORATE PAYMENT SYSTEMS 11/30/2023 Regular 0.00 12,936.67 23058 l U2Q23 STM T Invoice 11/30/2023 11/2023 STMT 0.00 12,936.67 da025cm D & K AUTO SERVICE 11/30/2023 Regular 0.00 178.42 23059 76248 Invoice 11/30/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 178.42 jilDlcm JIM CORBET'S ACE HARDWARE 11/30/2023 Regular 0.00 101.33 23060 700002 Invoice 11/30/2023 JANITORIAL SUPPLIES 0.00 17.47 700066 Invoice 11/30/2023 BUILDING SUPPLIES 0.00 1.75
700087 Invoice 11/30/2023 BUILDING SUPPLIES 0.00 82.11
ln075cm L.N. CURTIS & SONS 11/30/2023 Regular 0.00 3,662.40 23061 INV764150 Invoice 11/30/2023 HYDRANTS/HOSES 0.00 3,662.40 of029cm OFFICE DEPOT-FIRE-89507905 FILE #81901 11/30/2023 Regular 0.00 362.96 23062 341064062001 Invoice 11/30/2023 OFFICE SUPPLIES 0.00 362.96 pa176cm PACIFIC GAS & ELECTRIC 11/30/2023 Regular 0.00 2,622.43 23063 1939277301-6 11 Invoice 11/30/2023 UTILITIES - ELECTRICITY 0.00 2,622.43 pr027cm PREFERRED ALLIANCE, INC 11/30/2023 Regular 0.00 42.00 23064 0189965-IN Invoice 11/30/2023 HIRING AND RECRUITMENT EXPENSES 0.00 42.00 ri003cm RICOH USA, INC. 11/30/2023 Regular 0.00 212.18 23065 10778~226 Invoice 11/30/2023 PRIVATE CONTRACTUAL SERVICES 0.00 212.18 th003cm THE PERMANENTE MEDICAL GROUP, ICN. 11/30/2023 Regular 0.00 938.00 23066 320900248669 1 Invoice 11/30/2023 HIRING AND RECRUITMENT EXPENSES 0.00 938.00 msOOlcm MSA DENTAL POOL 12/05/2023 Regular 0.00 469.08 23067 1/26/2024 3:02:01 PM Page 3 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 12L2023 BENEEIT Invoice 12/05/2023 12/2023 BENEFITS 0.00 469.08 vi099cm VISION SERVICE PLAN (CA} 12/05/2023 Regular 0.00 44.49 23068 l,1LJQ23 BENEFIT Invoice 12/05/2023 12/2023 BENEFITS 0.00 44.49 ai560cm AIRGAS 12/07/2023 Regular 0.00 661.41 23069
9144205869 Invoice 12/07/2023 MEDICAL SUPPLIES 0.00 661.41 bo105cm BOUND TREE MEDICAL, LLC 12/07/2023 Regular 0.00 2,184.11 23070 85151515 Invoice 12/07/2023 MEDICAL SUPPLIES 0.00 744.70 85160135 Invoice 12/07/2023 MEDICAL SUPPLIES 0.00 1,439.41 bu005cm BUCK'S SAW SERVICE, INC. 12/07/2023 Regular 0.00 66.55 23071 95896 Invoice 12/07/2023 TOOLS 0.00 66.55
da025cm D & K AUTO SERVICE 12/07/2023 Regular 0.00 422.99 23072 76367 Invoice 12/07/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 422.99 fiOOllcm FIRE ASIDE, INC. 12/07/2023 Regular 0.00 16,945.50 23073 INV-0188 Invoice 12/07/2023 VEGETATION MGMT SPECALISTS 0.00 15,000.00 INV-0210 Invoice 12/07/2023 VEGETATION MGMT SPECALISTS 0.00 1,945.50 jilOlcm JIM CORBET'S ACE HARDWARE 12/07/2023 Regular 0.00 53.19 23074 700140 Invoice 12/07/2023 JANITORIAL SUPPLIES 0.00 13.30 700142 Invoice 12/07/2023 MISCELLANEOUS SUPPLIES 0.00 39.89 ln075cm L.N. CURTIS & SONS 12/07/2023 Regular 0.00 2,642.03 23075 INV766315 Invoice 12/07/2023 HYDRANTS/HOSES 0.00 2,642.03 so210cm SOUTH LAKE COUNTY FIRE PROTECTION 12/07/2023 Regular 0.00 600.00 23076 INV 111723 l:jOlJ Invoice 12/07/2023 TRAINING AND EDUCATION 0.00 300.00 INV111723 H8UK Invoice 12/07/2023 TRAINING AND EDUCATION 0.00 300.00 ch250cm WEX BANK 12/07/2023 Regular 0.00 2,341.50 23077 93225991 Invoice 12/07/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 2,341.50 ai025c AIR EXCHANGE, INC. 12/14/2023 Regular 0.00 3,456.64 23078 91610964 Invoice 12/14/2023 BUILDING MAINTENANCE - OTHER 0.00 2,538.04 91610965 Invoice 12/14/2023 BUILDING MAINTENANCE - OTHER 0.00 918.60 ai560cm AIRGAS 12/14/2023 Regular 0.00 439.48 23079
5504238371 Invoice 12/14/2023 MEDICAL SUPPLIES 0.00 439.48 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 12/14/2023 Regular 0.00 12.00 23080 25424 Invoice 12/14/2023 BUILDING SUPPLIES 0.00 12.00
at004cm AT&T MOBILITY- 287293876016 12/14/2023 Regular 0.00 948.02 23081 293876016X1210 Invoice 12/14/2023 UTILITIES - TELEPHONE 0.00 948.02 ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 12/14/2023 Regular 0.00 5,073.58 23082 BCJPIA-00018-00 Invoice 12/14/2023 WORKERS COMPENSATION CLAIMS 0.00 5,073.58 beOOlcm BENEFIT TRUST COMPANY 12/14/2023 Regular 0.00 553.80 23083 INV121123 Invoice 12/14/2023 FIRE DEPT OPEB 0.00 553.80 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 12/14/2023 Regular 0.00 8,010.00 23084 42687 Invoice 12/14/2023 GENERAL LEGAL COUNSEL 0.00 8,010.00 bo105cm BOUND TREE MEDICAL, LLC 12/14/2023 Regular 0.00 6,007.60 23085 85168259 Invoice 12/14/2023 MEDICAL SUPPLIES 0.00 1,320.25 85168260 Invoice 12/14/2023 MEDICAL SUPPLIES 0.00 1,324.39 85172815 Invoice 12/14/2023 MEDI CAL SUPPLIES 0.00 2,976.00 85174095 Invoice 12/14/2023 MEDICAL SUPPLIES 0.00 386.96 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 12/14/2023 Regular 0.00 123.65 23086 1/26/2024 3:02:01 PM Page 4 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 0055J 13 120223 Invoice 12/14/2023 UTILITIES - INTENET 0.00 123.65 co655cm COMPUTER COURAGE INC 12/14/2023 Regular 0.00 1,200.00 23087 55041 Invoice 12/14/2023 MANANGEMENT INFO SYSTEMS/COM PU 0.00 1,200.00 co002cm CO UNTY OF MARI N 12/14/2023 Regular 0.00 75.00 23088 020819-01 11292 Invoice 12/14/2023 DUES AND MEMBERSHIPS 0.00 75.00 da02Scm D & K AUTO SERVICE 12/14/2023 Regular 0.00 95.57 23089 76474 Invoice 12/14/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 95.57 di00lcm DIEGO TRUCK REPAIR, INC. 12/14/2023 Regular 0.00 4,695.76 23090 67939 Invoice 12/14/2023 VEHICLE MAINTENANCE AND REPAIRS 0.00 4,695.76 es679cm ESO SOLUTIONS, INC 12/14/2023 Regular 0.00 8,845.00 23091 ESO-126598 Invoice 12/14/2023 MANANGEMENT INFO SYSTEMS/COM PU 0.00 8,845.00 go031cm GOLDEN STATE EMERGENCY 12/14/2023 Regular 0.00 76.64 23092 ( 1041063 Invoice 12/14/2023 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 76.64 jilOl cm JIM CORBET'S ACE HARDWARE 12/14/2023 Regular 0.00 90.07 23093 700160 Invoice 12/14/2023 BUILDING SUPPLIES 0.00 2.71
700226 Invoice 12/14/2023 BUILDING MAINTENANCE - OTHER 0.00 87.36 ln075cm L.N. CURTIS & SONS 12/14/2023 Regular 0.00 2,117.21 23094 INV769460 Invoice 12/14/2023 HYDRANTS/HOSES 0.00 1,941.62 INV770683 Invoice 12/14/2023 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 175.59 ma550cm MARIN MUNICIPAL WATER DISTRICT 12/14/2023 Regular 0.00 1,050.14 23095 131645 112123 Invoice 12/14/2023 UTILITIES - WATER 0.00 706.29 169024 112023 Invoice 12/14/2023 UTILITIES - WATER 0.00 248.19 443790 112123 Invoice 12/14/2023 UTILITIES - WATER 0.00 95.66 mi220cm MISSION SQUARE PLAN SERVICES - 803737 (RH 12/14/2023 Regular 0.00 1,200.00 23096 i,l027~7 6018529 Invoice 12/14/2023 RETIREE HEALTH SAVINGS ACCOUNT 0.00 1,200.00 mu856cm MUNICIPALEMERGENCY SERVICES, INC 12/14/2023 Regular 0.00 S82.86 23097 IN1970593 Invoice 12/14/2023 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 582.86 no045cm NICK BARBIERI TRUCKING, LLC 12/14/2023 Regular 0.00 4,253.18 23098 0076345-IN Invoice 12/14/2023 FIRE DEPT FUEL 0.00 4,253.18 no095cm NOVATO FIRE DISTRICT 12/14/2023 Regular 0.00 250.00 23099 277 Invoice 12/14/2023 TRAINING AND EDUCATION 0.00 250.00 ra002cm RACHEL KERTZ CONSULTING, LLC 12/14/2023 Regular 0.00 5,400.00 23100 12062023 Invoice 12/14/2023 NEIGHBORHOOD RESPONSE GROUP 0.00 5,400.00 ri003cm RICOH USA, INC. 12/14/2023 Regular 0.00 147.27 23101 1099150188 Invoice 12/14/2023 PRIVATE CONTRACTUAL SERVICES 0.00 6.49 5068223229 Invoice 12/14/2023 PRIVATE CONTRACTUAL SERVICES 0.00 11.03 5068578853 Invoice 12/14/2023 PRIVATE CONTRACTUAL SERVICES 0.00 129.75 sa004cm SANTANDER BANK, N.A. 12/14/2023 Regular 0.00 153,313.84 23102 8303194 Invoice 12/14/2023 CAPITAL LEASE - FIRE ENGINE - PRINCIPAL 0.00 153,313.84 te056cm TELEFLEX 12/14/2023 Regular 0.00 3,008.40 23103 9507752307 Invoice 12/14/2023 MEDICAL SUPPLIES 0.00 3,008.40 us00lcm US BEHAVIORAL HEALTH PLAN, CA 12/14/2023 Regular 0.00 415.00 23104 DEC 2023 Invoice 12/14/2023 OTHER EMPLOYEE BENEFITS 0.00 415.00 wilOlcm WITMER PUBLIC GROUP, INC 12/14/2023 Regular 0.00 742.49 23105 INV371156 Invoice 12/14/2023 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 742.49 ai025c AIR EXCHANGE, INC. 12/20/2023 Regular 0.00 2,394.21 23106 1/26/2024 3:02:01 PM Page 5 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 91610928 Invoice 12/20/2023 BUILDING MAINTENANCE - OTHER 0.00 1,042.87 91610929 Invoice 12/20/2023 BUILDING MAINTENANCE - OTHER 0.00 1,351.34 at075cm AT & T -CALNET3 12/20/2023 Regular 0.00 1,806.44 23107 000020~12086 Invoice 12/20/2023 UTILITIES - TELEPHONE 0.00 190.94 000020912434 Invoice 12/20/2023 UTILITIES - TELEPHONE 0.00 1,615.50 ezOOlcm EZRA COLMAN 12/20/2023 Regular 0.00 868.45 23108 R37365 Invoice 12/20/2023 MISCELLANEOUS SUPPLIES 0.00 868.45 pr068cm HEATHER PRICE FAIR 12/20/2023 Regular 0.00 2,500.00 23109 INV113023 Invoice 12/20/2023 OTHER CONTRACT SERVICES 0.00 2,500.00 al002cm HENRY ESCOBAR 12/20/2023 Regular 0.00 26,000.00 23110 2404 Invoice 12/20/2023 VEGETATION MGMT SPECALISTS 0.00 26,000.00 ai025c AIR EXCHANGE, INC. 01/05/2024 Regular 0.00 356.85 23111 91611047 Invoice 01/05/2024 BUILDING MAINTENANCE - OTHER 0.00 356.85 beOOlcm BENEFIT TRUST COMPANY 01/05/2024 Regular 0.00 553.80 23112 INV010224 Invoice 01/05/2024 FIRE DEPT OPEB 0.00 553.80 bo105cm BOUND TREE MEDICAL, LLC 01/05/2024 Regular 0.00 833.59 23113 85183589 Invoice 01/05/2024 MEDICAL SUPPLIES 0.00 833.59 diOOlcm DIEGO TRUCK REPAIR, INC. 01/05/2024 Regular 0.00 2,790.27 23114 68046 Invoice 01/05/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 2,790.27 ln075cm L.N. CURTIS & SONS 01/05/2024 Regular 0.00 3,484.48 23115 INV772528 Invoice 01/05/2024 HYDRANTS/HOSES 0.00 3,280.79 INV773674 Invoice 01/05/2024 CLOTHING/DAILY UNIFORMS 0.00 203.69 mu856cm MUNICIPALEMERGENCY SERVICES, INC 01/05/2024 Regular 0.00 3,525.60 23116 IN1979366 Invoice 01/05/2024 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 3,525.60 no045cm NICK BARBIERI TRUCKING, LLC 01/05/2024 Regular 0.00 3,998.44 23117 0081149-IN Invoice 01/05/2024 FIRE DEPT FUEL 0.00 3,998.44 st944cm STATE FIRE TRAINING 01/05/2024 Regular 0.00 100.00 23118 R37366 Invoice 01/05/2024 TRAINING AND EDUCATION 0.00 100.00 ve002cm VERIZON WIRELESS- 670722771-00004 01/05/2024 Regular 0.00 1,002.38 23119 ~95Q937033 Invoice 01/05/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,002.38 ch250cm WEX BANK 01/05/2024 Regular 0.00 1,988.93 23120 93942358 Invoice 01/05/2024 VEHICLE SUPPLIES - FUEL/OIL, TIRES 0.00 1,988.93 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 01/11/2024 Regular 0.00 12.00 23121 26172 Invoice 01/11/2024 BUILDING SUPPLIES 0.00 12.00
ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 01/11/2024 Regular 0.00 1,112.70 23122 B~JPIA-00041-20 Invoice 01/11/2024 WORKERS COMPENSATION CLAIMS 0.00 1,112.70 beOOlcm BENEFIT TRUST COMPANY 01/11/2024 Regular 0.00 553.80 23123 INV010924 Invoice 01/11/2024 FIRE DEPT OPEB 0.00 553.80 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 01/11/2024 Regular 0.00 6,366.00 23124 INV113023 Invoice 01/11/2024 GENERAL LEGAL COUNSEL 0.00 6,366.00 bolOScm BOUND TREE MEDICAL, LLC 01/11/2024 Regular 0.00 238.72 23125 85191469 Invoice 01/11/2024 MEDICAL SUPPLIES 0.00 238.72 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030' 01/11/2024 Regular 0.00 751.91 23126 0199613 121323 Invoice 01/11/2024 UTILITIES - INTENET 0.00 751.91 coOOlcm CORPORATE PAYMENT SYSTEMS 01/11/2024 Regular 0.00 10,586.86 23127 1/26/2024 3:02:01 PM Page 6 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 12L14L2Q23 STM Invoice 01/11/2024 12/14/2023 STMT 0.00 10,586.86 pr068cm HEATHER PRICE FAIR 01/11/2024 Regular 0.00 2,500.00 23128 INV123123 Invoice 01/11/2024 OTHER CONTRACT SERVICES 0.00 2,500.00 li005cm LINDE GAS & EQUIPMENT, INC. 01/11/2024 Regular 0.00 267.90 23129 40197985 Invoice 01/11/2024 MISCELLANEOUS SUPPLIES 0.00 267.90 ma550cm MARIN MUNICIPAL WATER DISTRICT 01/11/2024 Regular 0.00 1,302.67 23130 107103 121123 Invoice 01/11/2024 UTILITIES - WATER 0.00 380.14 146154 121223 Invoice 01/11/2024 UTILITIES - WATER 0.00 495.17 177547 121323 Invoice 01/11/2024 UTILITIES - WATER 0.00 99.62 179110 121323 Invoice 01/11/2024 UTILITIES - WATER 0.00 278.45 347913 121223 Invoice 01/11/2024 UTILITIES - WATER 0.00 49.29 on202cm ON DUTY HEALTH PLLC 01/11/2024 Regular 0.00 31,863.00 23131 1374 Invoice 01/11/2024 YEARLY PHYSICALS 0.00 31,863.00 pa176cm PACIFIC GAS & ELECTRIC 01/11/2024 Regular 0.00 3,2S9.41 23132 1~39277301-6 12 Invoice 01/11/2024 UTILITIES - ELECTRICITY 0.00 3,259.41 ri003cm RICOH USA, INC. 01/11/2024 Regular 0.00 212.18 23133 107874215 Invoice 01/11/2024 PRIVATE CONTRACTUAL SERVICES 0.00 212.18 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 01/11/2024 Regular 0.00 415.00 23134 JAN 2024 Invoice 01/11/2024 OTHER EMPLOYEE BENEFITS 0.00 415.00 msOOlcm MSA DENTAL POOL 01/11/2024 Regular 0.00 483.16 23135 Qll2Q24 ~ENEEII Invoice 01/11/2024 01/2024 BENEFITS 0.00 483.16 vi099cm VISION SERVICE PLAN (CA) 01/11/2024 Regular 0.00 44.49 23136 Q1L2024 B~NEFIT Invoice 01/11/2024 01/2024 BENEFITS 0.00 44.49 sa009cm 911 SAFETY EQUIPMENT LLC 01/19/2024 Regular 0.00 308.00 23137 62391 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 308.00 abOOlcm ABLE TIRE & BRAKE 01/19/2024 Regular 0.00 1,742.99 23138 675202 Invoice 01/19/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 1,742.99 ai560cm AIRGAS 01/19/2024 Regular 0.00 453.02 23139
5505037503 Invoice 01/19/2024 MEDICAL SUPPLIES 0.00 453.02 at075cm AT & T -CALNET3 01/19/2024 Regular 0.00 1,790.69 23140 000021056913 Invoice 01/19/2024 UTILITIES - TELEPHONE 0.00 176.69 000021057261 Invoice 01/19/2024 UTILITIES- TELEPHONE 0.00 1,614.00 bo105cm BOUND TREE MEDICAL, LLC 01/19/2024 Regular 0.00 478.46 23141 85194500 Invoice 01/19/2024 MEDICAL SUPPLIES 0.00 78.48 85204495 Invoice 01/19/2024 MEDICAL SUPPLIES 0.00 399.98 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030t 01/19/2024 Regular 0.00 126.92 23142 0055313 010224 Invoice 01/19/2024 UTILITIES - INTENET 0.00 126.92 co655cm COMPUTER COURAGE INC 01/19/2024 Regular 0.00 1,200.00 23143 55163 Invoice 01/19/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,200.00 diOOlcm DIEGO TRUCK REPAIR, INC. 01/19/2024 Regular 0.00 4,449.96 23144 68085 Invoice 01/19/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 4,449.96 go031cm GOLDEN STATE EMERGENCY 01/19/2024 Regular 0.00 32.06 23145 CI041957 Invoice 01/19/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 32.06 jilOlcm JIM CORBET'S ACE HARDWARE 01/19/2024 Regular 0.00 15.28 23146 700315 Invoice 01/19/2024 BUILDING SUPPLIES 0.00 15.28
keOOlcm KENTFIELD FIRE PROTECTION DISTRICT 01/19/2024 Regular 0.00 17,060.99 23147 1/26/2024 3:02:01 PM Page 7 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount INV011024 Invoice 01/19/2024 SHARED SERVICES - KENTFIELD 0.00 17,060.99 ln075cm L.N. CURTIS & SONS 01/19/2024 Regular 0.00 7,340.56 23148 INV655635 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 158.97 INV658407 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 51.82 INV659535 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 291.29 INV662344 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 109.15 INV663923 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 232.86 INV664794 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 2,237.68 INV665222 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 203.75 INV665919 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 237.10 INV666436 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 482.82 INV666673 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 307.04 INV666782 Invoice 01/19/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 244.16 INV668240 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 380.26 INV670419 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 30.44 INV671234 Invoice 01/19/2024 CLOTHING/DAILY UNIFORMS 0.00 186.39 INV672008 Invoice 01/19/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 424.12 INV676206 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 288.80 INV683115 Invoice 01/19/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 397.82 INV686363 Invoice 01/19/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 424.12 INV688014 Invoice 01/19/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 651.97 ma600cm MARIN COUNTY SHERIFF'S OFFICE 01/19/2024 Regular 0.00 21,731.75 23149 12387 Invoice 01/19/2024 DISPATCH SERVICES 0.00 21,731.75 ma345cm MARIN COUNTY TAX COLLECTOR- 01/19/2024 Regular 0.00 144.00 23150 ~ Invoice 01/19/2024 PRIVATE CONTRACTUAL SERVICES - CERT 0.00 144.00 ra002cm RACHEL KERT2 CONSULTING, LLC 01/19/2024 Regular 0.00 5,400.00 23151 01042024 Invoice 01/19/2024 NEIGHBORHOOD RESPONSE GROUP 0.00 5,400.00 ri003cm RICOH USA, INC. 01/19/2024 Regular 0.00 11.03 23152 5068683280 Invoice 01/19/2024 PRIVATE CONTRACTUAL SERVICES 0.00 11.03 an005cm ANTHONY FEDANZO 01/25/2024 Regular 0.00 925.59 23153 INV011624 Invoice 01/25/2024 PRIVATE CONTRACTUAL SERVICES - CERT 0.00 925.59 at004cm AT&T MOBILITY- 287293876016 01/25/2024 Regular 0.00 948.41 23154 293876016XQ11Q Invoice 01/25/2024 UTILITIES - TELEPHONE 0.00 948.41 beOOlcm BENEFIT TRUST COMPANY 01/25/2024 Regular 0.00 553.80 23155 INV012224 Invoice 01/25/2024 FIRE DEPT OPEB 0.00 553.80 bol05cm BOUND TREE MEDICAL, LLC 01/25/2024 Regular 0.00 2,190.53 23156 85209894 Invoice 01/25/2024 MEDICAL SUPPLIES 0.00 2,157.96 85213204 Invoice 01/25/2024 MEDICAL SUPPLIES 0.00 32.57 ce002cm CENTRAL MARIN POLICE AUTHORITY 01/25/2024 Regular 0.00 14,222.00 23157 FY 2023-2 Invoice 01/25/2024 OTHER CONTRACT SERVICES 0.00 14,222.00 da025cm D & K AUTO SERVICE 01/25/2024 Regular 0.00 21.69 23158 76845 Invoice 01/25/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 21.69 da002cm DAVIS SIGN COMPANY, INC. 01/25/2024 Regular 0.00 1,099.86 23159 37 613 Invoice 01/25/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 1,099.86 dn002cm DNG ENTERPRISES, INC. 01/25/2024 Regular 0.00 21.07 23160 841029 Invoice 01/25/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 21.07 fi325cm FIRE CATT, LLC 01/25/2024 Regular 0.00 814.10 23161 11801 Invoice 01/25/2024 HYDRANTS/HOSES 0.00 814.10
of029cm OFFICE DEPOT-FIRE-89507905 FILE #81901 01/25/2024 Regular 0.00 117.65 23162 350455580001 Invoice 01/25/2024 OFFICE SUPPLIES 0.00 100.98 1/26/2024 3:02:01 PM Page 8 of 10
Check Report Date Range: 10/26/2023 - 01/26/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 350456312001 Invoice 01/25/2024 OFFICE SUPPLIES 0.00 16.67 soOOScm SOUTHERN MARIN FIRE PROTECTION DISTRICT 01/25/2024 Regular 0.00 17,762.80 23163 23-24-29 Invoice 01/25/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 17,762.80 st039cm STRYKER SALES CORPORATION 01/25/2024 Regular 0.00 710.41 23164 9205374786 Invoice 01/25/2024 MEDICAL SUPPLIES 0.00 635.49 9205384432 Invoice 01/25/2024 MEDICAL SUPPLIES 0.00 74.92 ve002cm VERIZON WIRELESS - 670722771-00004 01/25/2024 Regular 0.00 1,002.43 23165 9953410337 Invoice 01/25/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,002.43 ch250cm WEX BANK 01/25/2024 Regular 0.00 1,358.30 23166 94581969 Invoice 01/25/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 1,358.30 msOOlcm MSA DENTAL POOL 01/26/2024 Regular 0.00 483.16 23167 BENEFITS 02L202 Invoice 01/26/2024 BENEFITS 02/2024 0.00 483.16 vi099cm VISION SERVICE PLAN (CA) 01/26/2024 Regular 0.00 44.49 23168 BENEFITS 02[202 Invoice 01/26/2024 BENEFITS 02/2024 0.00 44.49 Bank Code AP Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 223 157 0.00 693,269.83
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
223 157 0.00 693,269.83
1/26/2024 3:02:01 PM Page 9 of 10
Check Report
Fund
99 99
99 99
1/26/2024 3:02:01 PM
All Bank Codes Check Summary
Payment Type
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
Payable
Count
223
0 0
0 0
223
Payment
Count
157
0 0
0 0
157
Fund Summary
Name Period
POOLED CASH - OPERATING 10/2023
POOLED CASH - OPERATING 11/2023
POOLED CASH - OPERATING 12/2023
POOLED CASH - OPERATING 1/2024
Discount

0.00 0.00

0.00 o.oo
Date Range: 10/26/2023 - 01/26/2024
Payment
693,269.83

0.00 0.00

0.00 0.00
693,269.83
Amount
513.57
237,406.97
272,183.15
183,166.14
693,269.83

Page 10 of 10 ends

CENTRAL MARIN FIRE COUNCIL

STAFF REPORT
1 VI.A.

REPORT DATE: January 31, 2024
MEETING DATE: February 08, 2024
TO: Central Marin Fire Authority Council
FROM: Ruben Martin, Acting Fire Chief
SUBJECT: Purchase of a New Pierce Fire Engine from Golden State Fire Apparatus        
RECOMMENDED ACTION:

That the Central Marin Fire Authority Council adopt the proposed resolution authorizing the Executive Manager to purchase a new Pierce Fire Engine as outlined in the recommended fleet replacement schedule.

BACKGROUND:

In 2018, CMFA began to look at the age and condition of all of the vehicles in the fleet to determine when they needed to be replaced to be in compliance with nationally recognized standards. A component of our analysis also included which apparatus needed to be replaced first, which is based on the Recommended Fleet Replacement Schedule that is outlined in ATTACHMENT 1.

The National Fire Protection Association (NFPA) 1911, Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles recommends that emergency apparatus (fire engines) that are 15 years old that have been properly maintained and that are still in serviceable condition be placed in reserve status or be refurbished to NFPA Standard 1901, Standard for Automotive Fire Apparatus.

Refurbishment of an apparatus would require the vehicles to meet the standards of a new apparatus, which would require investing funds equivalent to a new apparatus. However, the refurbishment option does not change the age of the apparatus, instead it is a Band-Aid on the issue until funds are available to replace the apparatus, which does not meet the recommended replacement requirements of NFPA 1911 and NFPA 1912 Standard for Apparatus Refurbishing.

DISCUSSION:

CMFA currently maintains our fleet of fire apparatus (fire engines) at a 15-year front-line and 5 years in reserve (back-up) status for a total life span of 20-years. Based on the Recommended Fleet Replacement 2 Schedule, it was determined that we needed to purchase a new fire engine within the 2022-2023 fiscal year; however, because of the COVID-19 Pandemic several capitol purchases were delayed determining the effects the pandemic would have on our local economy and organizational budget. The fire engine that was determined to be replaced, per the Fleet Replacement Schedule is Engine 13, which is currently in service.

In November 2023, CMFA Staff began the process of meeting with representatives from Golden State Fire Apparatus - Pierce Manufacturing in order create a blueprint of specifications needed for the construction of a new fire engine, and to determine the overall cost (ATTACHMENT 2). Golden State Fire Apparatus has estimated a 36–40-month delivery timeline from the time of order placement.

Traditionally, fire agencies have had several options when considering the purchase of a new fire engine, which include super funding or purchasing the fire engine out right (aka cash option), Turn in Lease Program, or a Lease Purchase Plan. Purchasing a vehicle out right or paying cash for a vehicle requires an agency to have a fund dedicated to the replacement of a vehicle every 15-20 years, which can be cumbersome in times of economic uncertainty. A Turn in Lease Option is similar to leasing a vehicle, which contains a balloon payment at the end of the lease that will need to be paid in full or finance the remaining balance, or the agency may decide trade in the engine for a new fire engine. The Turn in Lease Option also contains a mileage and apparatus condition provisions (similar to a lease of a private vehicle).

The final and preferred option is a Lease Purchase Plan, which an agency can purchase the fire engine gradually over time. Terms for this plan can range from 2-15 years. CMFA Staff recommends that the new fire engine be purchased using the Lease Purchase Plan.

Financing options have been provided by Golden State Fire Apparatus/Peirce Manufacturing through Community Leasing Partners, Division of Community First National Bank, which is the preferred lender (ATTACHMENT 3).

ENVIRONMENTAL IMPACT:

This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).

FISCAL IMPACT:
$984,109 – Fire Engine
$50,000 – Possible Change Orders
$70,000 – Equipment
$1,104,109 – Estimated Total Cost
OPTIONS:

1. Authorize the Executive Manager to execute the lease purchase option for a new Pierce Fire Engine.

2. Authorize the Executive Manager to execute the complete purchase cash option for a new Pierce Fire Engine.

3. Take no action.
3 ATTACHMENTS:

1. CMFA 15-Year Recommended Fleet Replacement Schedule per Fiscal Year.

2. Golden State Fire Apparatus Construction Proposal for CMFA.

3. Community Leasing Partners Fire Apparatus Lease/Purchase Financing Options.

4. Draft Resolution No. 2024/01
4 ATTACHMENT 1
CMFA 15-Year Recommended Fleet Replacement Schedule per Fiscal Year Central Marin Vehicle Replacement Schedule
15 year plan
Expected
Retirement
Date
Expected
Reserve Date Purchase Date
Projected cost
x 1000 Year needed
Amount
Needed for
Purchases
Annual
Contribution
Per Agency
Total Annual
Contribution
FISCAL YEAR 2020-2021 x1000 x1000 x1000
ENGINE 14 2020/21 In Reserve 2006 800
UTILITY 15 (Expedition) 2021 N/A 2006 60 2021 860 139 278 2022 700 143 286
FISCAL YEAR 2021-2022 2023 970 148 295
****ENGINE 616 (OVERDUE) 2018 2013-2017 1998 700 2024 0 152 304 2025 410 157 313
FISCAL YEAR 2022-2023 2026 0 162 323
BATTALION 14 (pick-up truck) 2023 2023 2015 70 2027 1075 167 333 ENGINE 13 2026 2022 2007 900 2028 630 172 343
2029 60 177 353
FISCAL YEAR 2024-2025 2030 400 182 364
CHIEF 15 (pick-up truck) 2025 2025 2015 60 2031 0 188 375 MEDIC 13 2025 In Reserve 2015 350 2032 80 193 386
2033 0 199 398
FISCAL YEAR 2026-2027 2034 0 205 410
BATTALION 13 (pick-up truck) 2026 2026 2018 75 2035 0 211 422 ENGINE 15 2026 2021 2006 1000
Totals 5185 2592 5183
FISCAL YEAR 2027-2028
CHIEF 14 (Explorer) 2027 N/A 2017 60 Lease is the best option for the purchase on 20/21 WATER TENDER 15 2027 N/A 1997 500
UTILITY 16 (pick-up truck) 2027 N/A 2007 70
FISCAL YEAR 2028-2029
PREVENTION 14 (Explorer) 2028 N/A 2018 60
FISCAL YEAR 2030-2031
MEDIC 14 2030 2025 2020 400
FISCAL YEAR 2032-2033
UTILITY 13 (pick-up truck) 2032 N/A 2017 80
5 ATTACHMENT 2
Golden State Fire Apparatus Construction Proposal for CMFA PREPARED ESPECIALLY FOR:

CENTRAL MARIN

FIRE DEPARTMENT
One (1) Pierce Manufacturing, Inc.

Enforcer 1500 GPM Pumper

Product Proposal
Standard Terms and Conditions (Exhibit A)
Product Specifications (Exhibit B)
▪ Supporting Documents (If Applicable)
◦ Electrical Analysis
◦ Turning Radius Report
Product Warranties (Exhibit C)
Dealer Supplied Products and/or Services (Exhibit D)

TABLE OF CONTENTS
1 2
3 4
5 goldenstatefire.com
JROGHQVWDWHĆUHFRP
PRODUCT 1 PROPOSAL

OPTION A
100% PRE-PAYMENT
This will be the price of the Product(s)
contingent upon the Customer paying the
Grand Total Purchase Price to GSFA within
thirty (30) calendar days of the Executed Date
pursuant to the Payment Terms
Please note this discount is also available contingent upon a Third Party (Leasing Company) paying 100% of the Grand Total Purchase Price on behalf of the Customer to GSFA within thirty (30) calendar days of the Executed Date pursuant to the Payment Terms

IF YOU ELECT THIS OPTION,

IT RESULTS IN A SAVINGS OF
($178,063.47) OFF

OF THE GRAND TOTAL OF OPTION B
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
PRODUCT PROPOSAL FOR:

Central Marin Fire Department
342 Tamalpais Drive
Corte Madera, CA 94925
Sales Consultant
Mike Martinez
[email protected]
Mobile: (916) 704-7755
Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment identified below (the "Product”) to CENTRAL MARIN FIRE DEPARTMENT (“Customer”) for consideration. This proposal (this “Product Proposal”) includes the following exhibits attached hereto: the Standard Terms and Conditions attached as Exhibit A (the “Terms and Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit C; and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2), Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be effective as of the latest date appearing in the signature blocks below (the “Executed Date”).

PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA within thirty (30) calendar days of the Executed Date. If payment of the Grand Total Purchase Price is late, a late fee as specified in section 6 of the Terms and Conditions may be applied, and the Prepayment Discount may be adjusted, and the Grand Total Purchase Price increased in accordance with section 2.c of the Terms and Conditions. Customer shall pay any balance due as a result of Change Orders as described in the Terms and Conditions.

MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above (“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit an order form to the Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL # MANUFACTURER BID # MANUFACTURER CONSORTIUM 01/30/2024 02/29/2024 20130-24A 939 Pierce
Manufacturing Inc.

HGAC Contract FS12-
23, Model 23P-105

ITEM PRODUCT DESCRIPTION UNIT PRICE
A One (1) Pierce Manufacturing, Inc. Enforcer 1500 GPM Pumper 1,063,596.97 B Pre-Payment Discount for 100% Payment at Time of Order (the “Prepayment Discount”) (162,961.90) C SUBTOTAL 900,635.07
D 9.00% State Sales Tax 81,057.16
E California Tire Fee 10.50
F 100% Performance Bond 2,406.00
G GRAND TOTAL PURCHASE PRICE 984,108.73
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
amount of time, GSFA shall notify Customer in writing, and unless GSFA and Customer otherwise agree in writing, the Agreement shall then terminate and have no further force or effect.

PRODUCT COMPLETION – The Product shall be ready for final inspection by Customer at the manufacturing facility within approximately 45.5 to 48.5 MONTHS after the Executed Date. The foregoing estimate is provided as a good faith approximation as of the date of submission of this Product Proposal and is subject to the Terms and Conditions.

PREDELIVERY SERVICE – If applicable, after transportation from the manufacturing facility and prior to final delivery or pick up, the Product shall receive those additional Products and/or services identified on the Dealer Supplied Products/Services List. It is estimated that such a service will add approximately 0.5 to 1 MONTH(S) to the above Product completion estimate. The foregoing estimate is provided as a good faith approximation as of the date of submission of this Product Proposal and is subject to the Terms and Conditions.

PROPOSAL EXPIRATION – This Product Proposal supersedes any previous proposal(s) presented to Customer by GSFA and its employees and may be accepted by Customer on or before the Expiration Date identified above. Unless accepted by the Expiration Date, GSFA reserves the right to withdraw this Product Proposal or to alter its terms (including by providing updated Product pricing) prior to an order being accepted.

PURCHASE ORDER – Any PO shall be made out to: Golden State Fire Apparatus, Inc. – 7400 Reese Road – Sacramento, CA 95828.

ACCEPTANCE – ACCEPTANCE OF THIS PROPOSAL CREATES AN ENFORCEABLE BINDING AGREEMENT BETWEEN GSFA AND CUSTOMER. “ACCEPTANCE” MEANS THAT THE CUSTOMER DELIVERS TO GSFA: (A) A SIGNED COPY OF THIS PRODUCT PROPOSAL, OR (B) A SIGNED COPY OF A PURCHASE ORDER INCORPORATING THE AGREEMENT IN ITS ENTIRETY. ANY ADDITIONAL OR DIFFERENT TERMS, WHETHER CONTAINED IN CUSTOMER’S FORMS OR OTHERWISE PRESENTED BY CUSTOMER AT ANY TIME, ARE HEREBY REJECTED AND OF NO EFFECT UNLESS APPROVED IN WRITING SIGNED BY GSFA.

COUNTERPARTS - This Product Proposal may be executed in multiple counterparts, each of which shall be deemed an original (including copies sent to a party by electronic transmission) as against the party signing such counterpart, but which together shall constitute one and the same instrument. A signed copy of this Product Proposal delivered by facsimile, email or other means of electronic transmission will be deemed to have the same legal effect as delivery of an original signed copy of this Product Proposal.

If this Product Proposal is returned to GSFA with the signature of Customer’s authorized representative but without an attestation or co-signers signature, then absent Customer’s written notice to the contrary, GSFA shall be entitled to rely on such single signature as sufficient evidence of the signatory’s authority to execute the Agreement and bind Customer thereby.

INTENDING TO CREATE A BINDING AGREEMENT, Customer and GSFA have each caused this Product Proposal dated 01/30/2024, GSFA Proposal Number 20130-24A to be executed by their duly authorized representatives effective as of the Executed Date.

ACCEPTED AND AGREED TO BY CUSTOMER ACCEPTED AND AGREED TO BY GSFA __________________________________________________ _________________________________________________ Signature of Authorized Customer Representative Signature of Authorized GSFA Representative __________________________________________________ _________________________________________________ Print Name Print Name
__________________________________________________ _________________________________________________ Title Title
__________________________________________________ _________________________________________________ Date Date
6 ATTACHMENT 3
Community Leasing Partners Fire Apparatus Lease/Purchase Financing Options Phone: 888.777.7850
Fax: 888.777.7875
Cell: 785.313.3154
www.clpusa.net
Customer Name:

Sales Representative:
•
•
•
Blake J. Kaus
Vice President & Director of Leasing
[email protected]
The quoted interest rate is valid until March 1, 2024. To lock in the interest rate, a credit submission would be required, and a credit approval attained within the same period. This financing is to be executed & funded within 45 days of the date of the proposal or Lessor reserves the right to adjust the interest rate. The proposal is subject to credit review and approval and mutually acceptable documentation.

THERE ARE NO DOCUMENTATION OR CLOSING FEES ASSOCIATED WITH THIS PROPOSAL.

January 30, 2024
Interest Rate:

Option 1
Central Marin Fire Authority, CA

0.066667

5.74% 5.74%
$98,410.87

0.00%
$ 1,147,070.63
Community Leasing Partners, a Division of Community First National Bank , is pleased to present the following financing options for your review and consideration. 5 $237,847.85
Factor:
15 Equipment: One Pierce Enforcer 1500 GPM Pumper
First Payment:
$65,607.25
Payment Frequency:

Amount Financed:
$ -
$ 162,961.90
$ 984,108.73
Mike Martinez @ Golden State Fire Apparatus
215 S. Seth Child Road
Manhattan, KS 66502
July 30, 2025
Annual
6 $203,528.83
Term in Years:

Payment:
10 Total Cost:

Down Payment:

Prepayment Discount:

0.241689 0.206815 0.100000

0.00%
A Division of Community First National Bank - Member FDIC This proposal has been prepared assuming the lessee is bank qualified and that the proposed lease qualifies for Federal Income Tax Exempt Status for the Lessor under Section 103 of the IRS Code.

Thank you for allowing Community Leasing Partners the opportunity to provide this proposal. If you have any questions regarding the options presented, need additional options, or would like to proceed with a financing, please contact me at 1-877-525-1776.

Respectively,
7 ATTACHMENT 4
Draft Resolution No. 2024/01
RESOLUTION NO. 2024/01

A RESOLUTION OF THE CENTRAL MARIN FIRE COUNCIL OF THE CENTRAL

MARIN FIRE AUTHORITY AUTHORIZING THE EXECUTIVE MANAGER TO

PURCHASE A NEW PIERCE FIRE ENGINE
WHEREAS, in 2018, Central Marin Fire Authority (CMFA) conducted an analysis of the conditions of the vehicles in the fleet and the department apparatus in order to determine the proper replacement timing so that vehicles and apparatus could meet the compliance standards recognized by the National Fire Protection Association (NFPA); and
WHEREAS, the NFPA Standard 1911(Standard for the Inspection, Maintenance, Testing and Retirement of In-Service Emergency Vehicles) recommends that emergency apparatus, or fire engines, that are 15 years old, have been properly maintained and are still in serviceable condition be placed in reserve (back-up) status or be refurbished to NFPA Standard 1901, (Standard for Automotive Fire Apparatus); and
WHEREAS, refurbishment of a fire engine requires the vehicle meet the standards of a new one, which requires investing funds equivalent to a new apparatus and the refurbishment option does not change the age of the fire engine; and WHEREAS, refurbishment is a temporary solution to the issue and does not meet the recommended replacement requirements of NFPA 1911 and NFPA 1912 (Standard for Apparatus Refurbishing); and
WHEREAS, CMFA currently maintains a fleet of fire apparatus at a 15-year front-line and 5 years in reserve status for a total life span of 20-years and based on the recommended fleet replacement schedule, Fire Engine 13 was determined to need replacement as of last fiscal year; and
WHEREAS, CMFA Fire Council discussed the various purchasing options presented at the February 8, 2024 regular meeting and has determined that in order to replace Fire Engine 13 in a fiscally responsible manner that also incorporates the needs by CMFA to best serve the community, the Lease Purchase Plan is the best purchase option.

NOW, THEREFORE BE IT RESOLVED, that the Fire Council for the Central Marin Fire Authority authorizes the Executive Manager to execute the Lease Purchase option for a new Pierce Fire Engine from Golden State Fire Apparatus for a total estimated cost of $984,109.
***********************
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly passed and adopted by the Fire Council of the Central Marin Fire Authority at a Regular Meeting thereof held this 8th day of February 2024 by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Charles Lee, Authority Vice
Chair
ATTEST:

Lorena Barrera, Authority Clerk

CENTRAL MARIN FIRE COUNCIL

STAFF REPORT
1 VI.B.

REPORT DATE: January 31, 2024
MEETING DATE: February 08, 2024
TO: Central Marin Fire Authority Council
FROM: Ruben Martin, Acting Fire Chief
SUBJECT: Purchase of a New Battalion Chief Command Vehicle from Watsonville Fleet Group
       
RECOMMENDED ACTION:

That the Central Marin Fire Authority Council adopt the proposed resolution authorizing the Executive Manager to purchase a new Battalion Chief Command Vehicle as outlined in the recommended fleet replacement schedule.

BACKGROUND:

CMFA currently maintains our fleet of fire command vehicles (4x4 pick-up trucks) at a 7-year front-line and 8 years in reserve (back-up) status for a total life span of 15-years. Based on the Recommended Fleet Replacement Schedule, it was determined that we needed to purchase a new Battalion Chief command vehicle within the 2022-2023 fiscal year; however, because of the COVID-19 Pandemic several capitol purchases were delayed determining the effects the pandemic would have on our local economy and organizational budget. The command vehicle that was determined to be replaced, per the Fleet Replacement Schedule is Battalion 14s command vehicle, which is currently in service. The current command vehicle will be placed in reserve (back-up) status for the remainder of its serviceable life. Reserve vehicles are utilized for staff that is assigned as a single resource on any emergency incident.

In July 2023, CMFA Staff began the process of meeting with representatives from various vehicle dealerships that are on the Statewide Contract for Fleet Vehicles, and we were able to secure/place 2 an order on a new command vehicle from Watsonville Fleet Group. (ATTACHMENT 2). The funds to purchase the new Battalion Chief command vehicle have been allocated within the 2023/24 fiscal year. Staff recommends purchasing the vehicle utilizing the cash option versus leasing the vehicle.

ENVIRONMENTAL IMPACT:

This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).

FISCAL IMPACT:
$67,908 – Command Vehicle
$12,092 – Emergency Lighting Package/Radios
$80,000 – Estimated Total Cost
OPTIONS:

1. Authorize the Executive Manager to execute the complete purchase (cash option) for a new Battalion Chief Command Vehicle.

2. Do not authorize the Executive Manager to execute the complete purchase (cash option) for a new Battalion Chief Command Vehicle.

3. Take no action.

ATTACHMENTS:

1. CMFA 15-Year Recommended Fleet Replacement Schedule per Fiscal Year

2. Watsonville Fleet Group proposal

3. Draft Resolution No. 2024/02
3 ATTACHMENT 1
CMFA 15-Year Recommended Fleet Replacement Schedule per Fiscal Year Central Marin Vehicle Replacement Schedule
15 year plan
Expected
Retirement
Date
Expected
Reserve Date Purchase Date
Projected cost
x 1000 Year needed
Amount
Needed for
Purchases
Annual
Contribution
Per Agency
Total Annual
Contribution
FISCAL YEAR 2020-2021 x1000 x1000 x1000
ENGINE 14 2020/21 In Reserve 2006 800
UTILITY 15 (Expedition) 2021 N/A 2006 60 2021 860 139 278 2022 700 143 286
FISCAL YEAR 2021-2022 2023 970 148 295
****ENGINE 616 (OVERDUE) 2018 2013-2017 1998 700 2024 0 152 304 2025 410 157 313
FISCAL YEAR 2022-2023 2026 0 162 323
BATTALION 14 (pick-up truck) 2023 2023 2015 70 2027 1075 167 333 ENGINE 13 2026 2022 2007 900 2028 630 172 343
2029 60 177 353
FISCAL YEAR 2024-2025 2030 400 182 364
CHIEF 15 (pick-up truck) 2025 2025 2015 60 2031 0 188 375 MEDIC 13 2025 In Reserve 2015 350 2032 80 193 386
2033 0 199 398
FISCAL YEAR 2026-2027 2034 0 205 410
BATTALION 13 (pick-up truck) 2026 2026 2018 75 2035 0 211 422 ENGINE 15 2026 2021 2006 1000
Totals 5185 2592 5183
FISCAL YEAR 2027-2028
CHIEF 14 (Explorer) 2027 N/A 2017 60 Lease is the best option for the purchase on 20/21 WATER TENDER 15 2027 N/A 1997 500
UTILITY 16 (pick-up truck) 2027 N/A 2007 70
FISCAL YEAR 2028-2029
PREVENTION 14 (Explorer) 2028 N/A 2018 60
FISCAL YEAR 2030-2031
MEDIC 14 2030 2025 2020 400
FISCAL YEAR 2032-2033
UTILITY 13 (pick-up truck) 2032 N/A 2017 80
4 ATTACHMENT 2
Watsonville Fleet Group proposal

5 ATTACHMENT 3
Draft Resolution No. 2024/02
RESOLUTION NO. 2024/02

A RESOLUTION OF THE CENTRAL MARIN FIRE COUNCIL OF THE CENTRAL

MARIN FIRE AUTHORITY AUTHORIZING THE EXECUTIVE MANAGER TO

PURCHASE A NEW BATTALION CHIEF COMMAND VEHICLE
WHEREAS, in 2018, Central Marin Fire Authority (CMFA) conducted an analysis of the conditions of the vehicles in the fleet and the department apparatus in order to determine the proper replacement timing so that vehicles and apparatus could meet the compliance standards recognized on a national level; and WHEREAS, CMFA currently maintains a fleet of fire command vehicles (4x4 pick-up trucks) at a seven year front-line and eight years in reserve (back-up) status for a total life span of 15-years; and
WHEREAS, based on the recommended fleet replacement schedule, Battalion 14’s command vehicle was determined to need replacement as of last fiscal year; and
WHEREAS, the Battalion 14 command vehicle is currently in service and will be placed in reserve status for the remainder of its serviceable life upon purchasing a new command vehicle; and
WHEREAS, in order to replace the Battalion 14 command vehicle in a fiscally responsible manner, CMFA staff met with dealership representatives from the Statewide Contract for Fleet Vehicles and was able to secure a new command vehicle from the Watsonville Fleet Group that would be purchased using funds allocated within the 2023-2024 fiscal year.

NOW, THEREFORE BE IT RESOLVED, that the Fire Council for the Central Marin Fire Authority authorizes the Executive Manager to execute the complete purchase of a new Battalion Chief command vehicle from the Watsonville Fleet Group for a total estimated cost of $67,908.
***********************
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly passed and adopted by the Fire Council of the Central Marin Fire Authority at a Regular Meeting thereof held this 8th day of February 2024 by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Charles Lee, Authority Vice
Chair
ATTEST:

Lorena Barrera, Authority Clerk
1 VI.D.

CENTRAL MARIN FIRE COUNCIL

STAFF REPORT
REPORT DATE: January 10, 2024
MEETING DATE: February 8, 2024
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: 2023-2024 Budget Revision
       
RECOMMENDED ACTION:

That the Fire Council adopt the attached Resolution revising the General Fund budget for the 2023- 2024 fiscal year.

BACKGROUND/DISCUSSION:

On May 11, 2023, the Fire Council adopted the 2023-2024 budget for the Central Marin Fire Authority. Since then, new information has become available, requiring revision of the General Fund Adopted Budget.

INCREASE REVENUE IN THE AMOUNT OF $418,119
• Add State Revenue in the amount of $275,341.

The Adopted Budget did not include any State Revenue. However, CMFA employees have responded to out of county emergencies and the Fire Authority will be reimbursed a total of $275,341 for out of county response to date.
• Increase Ross Valley Paramedic Authority (RVPA) revenue in the amount of $142,778.. 2 The Adopted Budget included $191,704 in RVPA Engine Program Reimbursement revenue.

However, the Fire Authority will actually receive approximately $100,000 more for 2023- 2024 reimbursement. In addition, revenue for 2022-2023 in the amount of $42,778 was received after the books for that year were closed, and the revenue was recorded in the current year.

INCREASE EXPENDITUES IN THE AMOUNT OF $418,119
• Overtime pay by $418,119.
$275, 341 represents the overtime costs incurred that will be reimbursed by the State for out of county response. Additionally, employees have needed to work overtime due to vacant positions and employee absences.
• Increase Health Benefits by $10,000.

Kaiser premiums have increased by nearly 12% as of January 2024. A 5% increase was included in the Adopted Budget.
• Increase Retiree Benefits by $24,000.

The Adopted Budget included 4 retirees entitled to medical benefits. A fifth employee retired in May 2023 after the budget had been adopted.
• Increase Marin Emergency Radio Authority (MERA) by 7,299.

This increase is based on the Fire Authority’s actual payment to MERA for 2023-2024. The Fire Authority is not a member of MERA, but pays the shares of Town of Corte Madera and City of Larkspur costs associated with Fire Departments. • Increase Legal Counsel by $20,000.

This increase is mainly the result of increased costs due to personnel matters. • Increase Radio Maintenance and Repair by $20,000.

This increase is based on necessary repairs for Fire Authority radios. • Decrease Mobile Data Transport Maintenance by $10,000.

The Adopted Budget included $10,000 for MDT maintenance that has been determined not to be necessary in the current year.
• Increase Vehicle Supplies, Parts and Equipment by $5,000.

This increase is based on expenditures to date.
3 • Decrease Other Contract Services by $76,299.

The Adopted Budget included $242,000 for miscellaneous contract services. To date, $40,048, or 17%, has been spent.

FISCAL IMPACT:

There will be no impact to the ending balance of the General Fund as a result of the proposed budget revision. The changes to revenue and expenditures are of equal amount.

ENVIRONMENTAL IMPACT:

This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).

OPTIONS:

1. Adopt the Resolution revising the General Fund budget.

2. Take no action at this time and provide further direction to staff ATTACHMENTS:

1. Resolution No. 2024/03
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 4 ATTACHMENT 1
Proposed Resolution No. 2024/03
RESOLUTION NO. 2024/03

A RESOLUTION OF THE FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY REVISING THE FISCAL YEAR 2023-2024 BUDGET
WHEREAS, the governing body of Central Marin Fire Authority adopted the 2023-2024 budget on May 11, 2023; and
WHEREAS, new information regarding revenue and expenditures has emerged since the adoption of the 2023-2024 budget;
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Fire Council of the Central Marin Fire Council that the budget be amended as follows:

GENERAL FUND
Increase Revenue in the amount of $418,119 as follows:
• Add State Revenue of $275,341
• Increase Ross Valley Paramedic Authority Revenue in the amount of $142,778
Increase Expenditures in the amount of $418,119 as follows:
• Increase Overtime Salaries by $418,119
• Increase Health Benefits by $10,000
• Increase Retiree Benefits by $24,000
• Increase Legal Services by $20,000
• Increase Marin Emergency Radio Authority by $7,299
• Increase Radio Maintenance and Repair by $20,000.
• Decrease Mobile Data Transport Maintenance by $10,000 • Increase Vehicle Supplies and Parts by $5,000
• Decrease Other Contract Services by $76,299
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly and regularly adopted by the Central Marin Fire Authority Fire Council at a regular meeting thereof held on February 8, 2024 by the following vote to wit:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

APPROVED:
_______________________
Charles Lee, Vice Chair
ATTEST:
________________________
Lorena Barrera, Fire Authority Clerk

Fire Council - Central Marin Fire AuthorityFebruary 8, 2024

Fire Council - Central Marin Fire Authority
February 8, 2024